12-04-2017- SP ` CITY OF GRAND TERRACE
HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE
SPECIAL MEETING
December 4, 2017
6:00 p.m.
.City Hall 2°d Floor Conference Room
22795 Barton Road
AGENDA
Call meeting to order:
1. Public Comments
2. Secretary's Report:
Minutes.
3. Treasurer's Report:
Balance.
4. Historical Report:
5. Old Business: None.
6. New Business: Aruliversary/Birthday Dinner—December 6, 2017
7. Discussion: City's Fabulous 40`h ' 201.8 Events
Next Meeting Date:
January 8, 2018 @ 6:00 p.m.
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y
LIST OF JUDGES
LYNDON JONES, SENIOR CENTER PRESIDENT
CAROLYNN PAYNE, PtT. WOMANk`S CLUB
DANI BUBIER, LION' S CLUB -PRESIDENT
SALLY McGUIRE, GRAND TERRACE CHAMBER OF COMMERCE
DENNIS KIDD, FRIENDS OF BLUE MOUNTAIN
1
Historical and Cultural Committee
Treasury Report 2017/2018
A/C #10-804-210/220
A/C 210 Office Expense
Month Description Debit Credit Balance
Balance Forward 100.00 $100.00
Jul
August
September
October
November
December
January
February
March
April
May
June
Total 100.00 $100.00
A/C 220 Special De artmental
Month — Description — _ — Debit _ Credit--_ Balance
Balance Forward $500.00 $500.00
October Up Do
I Banner 46.50
10 Kiosk Signs 12.50 Each 125.00
Desi n and Layout $75.00
Sales.Tax $19.10
October City News Groupsplay Ad 123.39
October Masako Gifford Country Fair Expense 42.30
Total 220 Acet $431.29 500.00 $68.71
Total A/C 210 &A/C 220 $431.29 $600.00 $168.71
Report for Month of December
r
Historical And Cultural Committee
Petty Cash Expense 2017/2018
Date Item Debit Credit Total
July Balance forward $561.29 $561.29
Oct Sheley, Art show Photos $19.23
Nov. Country Fair Income $333.50
Nov. Drawing Income $157.00
Nov. Shelley's Face Painting $26.00
Nov. Shelley, Balloons $10.76
Nov. Pauline, Donuts $8.75
Nov. Shelley, Face Paint Supplies $8.67
Nov. Shelley, Birthday Decorations $100.00
Nov Ann, Ham, Etc. $40.00
Dec Pauline, Turkey $40.00
Masako, Birthday Expense $10.31
.May
May
Totals $237.72 $1,077.79 $840.07
Report for Month Of: December
Historical And Cultural Committee
Petty Cash Box 2017/2018
7/1/17 8/1/17 9/1/17 10/1/17 11/1/17 12/1/17
Twenties $340.00 $340.00 $340.00 $340.00 $760.00 $580.00
Tens $50.00 $50.00 $50.00 $50.00 $110.00 $100.00
Fives $110.00 $110.00 $110.00 $110.00 $125.00 $105.00
Ones $49.00 $49.00 $49.00 $49.00 $53.00 $47.00
Quarters $6.75 $6.75 $6.75 $6.75 $5.25 $3.00
Dimes $3.90 $3.90 $3.90 $3.90 . $3.70 $3.60
Nickles $1.55 $1.55 $1.55 $1.55 $1.45 $1.35
Pennies $0.09 $0.09 $0.09 $0.09 $0.16 . $0.12
Totals $561.29 $561.29 $561.29 $561.29 $1,058.56 $840.07
Money 1/1/18 2/1/18 3/1/18 4/1/18 5/1/18 6/1/18
Twenties
Tens
Fives
Ones
Quarters
Dimes
Nickles
Pennies
Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
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HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE
Minutes for November 6,2017
The meeting was called to order at 6:10 p.m.by Chairperson Pauline Grant. Those also present were
Ann Petta,Frances Carter, Masako Gifford,Shelly Rosenkild,Martina Boentaran,Martha Monteon and
City Clerk,Debra L.Thomas. Susan Robles has moved out of the area and will not be part of our
committee anymore. Susan's contribution to our committee is appreciated and she will be very much
missed. I
SECRETARY'S REPORT: The minutes for October 2,2017 were read and approved by Ann and seconded
by Masako;all in favor.
TREASURER'S REPORT: The budget shows a balance of$600.00 and a petty cash of$1,058.56.
HISTORICAL REPORT: The Terrace Hills Middle School will be the organization to be honored this year at
the City's Annual Birthday Potluck Dinner and they will be updating the glass display case in the lobby of
City Hail until the end of November 2018.
OLD BUSINESS: November 4,2017 - Country Fair- update
The Master of Ceremonies for the Awards Program was City Mayor,Darcy McNaboe and Pauline
presented the awards.
Reimbursement from Masako to Pauline was$8.75 for doughnuts expense,Shelly$10.76 for balloons
and$8.67 for cosmetic make-up expenses. Frances donated her purchase of ice. Masako's expense for
Country fair was$42.30 which will be reimbursed from 220 account
Bobbie Forbes contributed the materials for the posters and Martina made the posters and the lay-out
for the parking lot area.
Sandy Anderegg and Alice Hallwachs helped Frances with the food and baking contests. Shirley Hogue
donated doughnuts and helped with the sale of food.
Ann donated baskets and she and Martha made the arrangement of baskets with the comice pears
donated by Loma Linda Market and with apples donated by Clark's Health Food Store. Susan made
basket arrangements with donations received from businesses and she contributed with baskets and
Avon products for the opportunity raffle prizes.
We have no insurance expense because the event took place at G.T.Civic Center. Expense for news
paper advertisement was$35.00 plus displayed posters was$123.39,which will be out of 220 account
with no charge for the flyers. The City paid$225.00 for advertisement.
Food sale income$333.50,opportunity raffle drawing$157.00 and Shelly's face painting$26.00.
Total income$516.50.
Frances handed copy of Release and Waiver of Liability forms signed by all participating Judges of the
"Country Fair Chili-Cook-Off and Baking Contests",to City Clerk, Debra L.Thomas.
NEW BUSINESS: 39th. City's Birthday Potluck-dinner - Wednesday, December 6,2017 - 6 to 8 p.m.
Community Room at City Hall - RSVP requested
The Terrace Hills Middle School will present their program at the Potluck dinner.
Ann wrote a letter for the December 6,Potluck Dinner,to be advertised in the next edition of the Blue
Mountain Out Look.
Masako gave$100.00 cash advance to Shelly for purchase of balloons and decorations. Ann received
$40.00 for ham purchase and Pauline$40.00 for food purchase.
Frances will purchase ice, punch and water and will bring ice chest and card tables, Pauline will bring a
card table and Shelly is in charge of decorations and will bring a rack for pies.
Ann will ask for food donation to the new owners of what use to be"Pasta Italia Restaurant".
City will provide the Birthday cake and coffee. Debra will look for the kitchen screens to see if they need
paint touch-up,and she will coordinate the table setting with Ann and the maintenance workers.
The meeting was adjourned at 7:35 p.m. NEXT MEETING: Monday, December 4,2017
Respectfully Submitted,
Martha Monteon,Secretary
i
HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE
Minutes for November 6,2017
The meeting was called to order at 6:10 p.m. by Chairperson Pauline Grant. Those also present were
Ann Petta, Frances Carter, Masako Gifford,Shelly Rosenkild, Martina Boentaran, Martha Monteon and
City Clerk, Debra L.Thomas. Susan Robles has moved out of the area and will not be part of our
committee anymore. Susan's contribution to our committee is appreciated and she will be very much
missed.
SECRETARY'S REPORT: The minutes for October 2,2017 were,read and approved by Ann and seconded
by Masako;all in favor.
TREASURER'S REPORT: The budget shows a balance of$600.00 and a petty cash of$1,058.56.
HISTORICAL REPORT: The Terrace Hills Middle School will be the organization to be honored this year at
the City's Annual Birthday Potluck Dinner and they will be updating the glass display case in the lobby of
City Hall until the end of November 2018.
OLD BUSINESS: November 4,2017 - Country Fair- update
The Master of Ceremonies for the Awards Program was City Mayor, Darcy McNaboe and Pauline
presented the awards.
Reimbursement from Masako to Pauline was$8.75 for doughnuts expense,Shelly$10.76 for balloons
and$8.67 for cosmetic make-up expenses. Frances donated her purchase of ice. Masako's expense for
Country fair was$42.30 which will be reimbursed from 220 account.
Bobbie Forbes contributed the materials for the posters and Martina made the posters and the lay-out
for the parking lot area.
boo�
4- Sandy Anderegg and Alice Hallwachs helped Frances with the food and baiting contests. Shirley Hogue
donated doughnuts and helped with the sale of food.
Ann donated baskets and she and Martha made the arrangement of baskets with the comice pears
donated by Loma Linda Market and with apples donated by Clark's Health Food Store. Susan made
basket arrangements with donations received from businesses and she contributed with baskets and
Avon products for the opportunity raffle prizes.
We have no insurance expense because the event took place at G.T.Civic Center. Expense for news
paper advertisement was$35.00 plus displayed posters was$123.39,which will be out of 220 account
with no charge for the flyers. The City paid$225.00 for advertisement.
Food sale income$333.50,opportunity raffle drawing$157.00.and Shelly's face painting$26.00.
Total income$516.50.
Frances handed copy of ReJl a and Waiver of Liability forms signed by all participating Judges of the
"Country Fair Chili-Cook-Off and Baking Contests",to City Clerk, Debra L.Thomas.
NEW BUSINESS: 39t Crty's Birthday Potluck-dinner - Wednesday, December 6 2017 -Y 6to8p.m.
Community Room at City Hall - RSVP requested
The Terrace Hills iddle School will present their program at the Potluck dinner.
Ann wrote a I r for the December 6, Potluck Dinner,to be advertised in the next edition of the Blue
Mountain Out Look. J
Masako gave$100.00 cash advance to Shelly for purchase of balloons and decorations. Ann received
$40.00 for ham purchase and Pauline$40.00 for food purchase.
Frances will purchase ice, punch and water and will bring ice chest and card tables, Pauline will bring a
card table and Shelly is in charge of decorations and will bring a rack for pies.
Ann will ask for food donation to the new owners of what use to be"Pasta Italia Restaurant".
City will provide the Birthday cake and coffee. Debra will look for the kitchen screens to see if they need
paint touch-up,and she Will coordinate the table setting with Ann and the maintenance workers.
The meeting was adjourned at 7:35 p.m. NEXT MEETING: Monday, December 4, 2017
Respectfully Submitted,
�OP �74 do���
Martha Monteon,Secretary