11-06-2017- SP c t
CITY OF GRAND TERRACE.
HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE
SPECIAL MEETING
November 6, 2017
6:00 p.m.
Council Chambers Meeting Room
22795 Barton Road
AGENDA
Call meeting to order:
1. Public Comments
2. Secretary's Report:
Minutes.
3. Treasurer's Report:
Balance.
4. Historical Report:
5. Old Business: 36`h Annual Country Fair—November 4, 2017
6. New Business: Anniversary/Birthday Dinner-December 6,2017.
Next Meeting Date:
December 4, 2017 @ 6:00 p.m.
` Historical, and Cultural Committee
Treasury Report 2017/2018
A/C 210 Office Expense A/C #10-804-210/220
Month Description Debit Credit Balance
Balance Forward $100.00 100.00
Jul
"ust
September
October
November
December
January
February
March
April
May
June
Total $100.00 $100.00
A/C 220 S ecial Departmental
Month _ _ _- —_Description _ - _ Debit _ Credit -- Balance
Balance Forward $500.00 $500.00
Total 220 Acct. $0.00 $500.00 $500.00
Total A/C 210 &A/C 220 $0.00 $600.00 $600.00
Report for Month of November
Historical And Cultural Committee
Petty Cash Expense 2017/2018
Date Item Debit Credit Total
July__ Balance forward $561.29 $561.29
Oct Sheley, Art show Photos $19.23
Nov. Country Fair Income $333.50
Nov. Drawing Income $157.00
Nov. Shelley's-Face Painting $26.00
Nov.
Nov.
Nov.
Nov.
Nov
Dec
Jan
Ma
May
Totals $19,23 $1,077.79 $1,058.56
J R ort November
Re Month Of:
w Historical And Cultural Committee
Petty Cash Box 2017/2018
7/1/17 8/1/17 9/1/17 10/1/17 11/1/17 12/1/17
Twenties $340.00 $340.00 $340.00 $340.00 $760.00
Tens $50.00 $50.00 $50.00 $50.00 $110.00
Fives $110.00 $110.00 $110.00 $110.00 $125.00
Ones . $49.00 $49.00 $49.00 $49.00 $53.00
Quarters $6.75 $6.75 $6.75 $6.75 $5.25
Dimes $3.90 $3.90 $3.90 $19.0 $3.70
Nickles $1.55 $1.55 $1.55 $1.55 $1.45
Pennies $0.09 $0.09 $0.09 $0.09 $0.16
Totals $561.29 $561.29 $561.29 $561.29 $13058.56 $0.00
Money 1/1/18 2/1/18 3/1/18 4/1/18 5/1/18 6/1/18
Twenties
Tens
Fives
Ones
Quarters
Dimes
Nickles
Pennies
Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE
Minutes for October 2,2017
The meeting was called to order at 6:08 p.m.by Chairperson Pauline Grant: Those also present were
Ann Petta,Shelly Rosen Wild,Masako Gifford,Martina Boentaran,Susan Robles,Martha Monteon and
City Clerk,Debra L.Thomas. Frances Carter was absent.
SECRETARY'S REPORT: The minutes for September 11,2017 were read and approved with corrections by
Ann and seconded by Shelly;all in favor.
TREASURER'S REPORT: The budget shows a balance of$660.00 and a petty cash of$561.7.9.
HISTORICAL REPORT: The Terrace View Elementary School will keep updating the display glass case in
the lobby of City Hall.
Ann mentioned that it is time to choose the next organization to be honored at the City s. December
Potluck-birthday dinner. A motion to choose Terrace Hills Middle School was made by Ann and
seconded by Pauline-Motion/carried.
On September 1%2017,the Grand Terrace City Council presented the Members of the Historical and
Cultural Activities Committee with a.Certificate of Recognition; in appreciation of their volunteer sevice
and dedication to our community at the Council meeting. Not all members of the committee were able
to attend the presentation,but we all expressed.our gratitude for the C€ty's thoughtfulness to_City Clerk,
Debra.
OLD BUSINESS: 33rd.Art Show
Correction: Ann brought the photos that Mr.Bill Nessel took for the Art Show and which Shelly,had
developed in duplicate and given to Ann. We will review them at our next meeting.
Shelly's expense for photos(photographed by Mr.Bill Nessel)was$19.23 to be reimbursed by Masako
later.
NEW BUSINESS: 36th Annual Country Fair - Saturday,November 4,2017 from 9 a.m.to 3 p.m.
Set up after 7 a.m.
Susan is in charge of advertisement in the local Newspapers and she will need a check from Masako
for the amount of$35.00 to place the advertisement order in the Grand Terrace City News for one
week.
City Clerk.Debra,has ordered the posters for the klosks around the city,including the banner. She will
print fifty flyers and will call Masako to pick them up at least two,weeks before the event,for delivery
.r,
and posting to local businesses and shops in the city..
Mr.Doug Wilson will bring'a sound system for the 2:30 p.m. Awards Program.
The Committe.decided that the City's Anniversary Potluck Dinner wail be on Wednesday 12/06/2017.
The meeting was adjourned at 7:34 p.m.
NEXT MEETING:Monday,November 6,2017.
Restpectfulty submitted, ,
onteon,Secretary.
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