09-11-2017-SP CITY OF GRAND TERRACE
HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE
SPECIAL MEETING
September 11, 2017
6:00 p.m.
Council Chambers Meeting Room
22795 Barton Road
AGENDA
Call meeting to order:
1. Public Comments
2. Secretary's Report:
Minutes.
3. Treasurer's Report:
Balance.
4. Historical Report:
5. Old Business: 33'Annual Art Show—.Sunday, May 7, 20,17
6. New Business: Country Fair
Anniversary Dinner
Next Meeting Date:
October 2, 2017
HISTORICNI, CULTURAL ACTIVITIES COMMITTEE
Minutes for June 5,2017
The meeting was called to order at 6:10 p.m.by Chairperson Pauline Grant. Those also present were
Ann Petta,Masako Gifford,Shelly Rosenkild,Martina 8oentaran,Martha Monteon and City Clerk,Debra
L.Thomas. Frances Carter and Susan Robles were absent.
SECRETARY'S REPORT: The minutes for May 1,2017 were read and approved on a motion by Ann and
seconded by Martina;all in favor.
TREASURER'S REPORT: The budget shows a total balance of$751.64 and a petty cash of$S61.29.
HISTORICAL REPORT: The Terrace View Elementary School has been updating the display glass case in
the lobby of City Hall and the Magnet School information has been included.
OLD BUSINESS: 33rd.Annual - ART SHOW = Sunday,May 7,2017
Ann reported that 35 artists participated in the Art Show and we had approximately 75 to 80 people in
attendance.
Martina handed the disk of photos taken at the Art Show by Mr.Bill Nason to Shelly and she will order
two prints of each photo.
Shelly will coordinate with Ann to review the photos and put the name of the Artist in the back of each
photo,after that Pauline will send a thank you letter to the Artists,which will include a photo of the
Artist and their work. Ann will provide the list of addresses to City Clerk Debra for mailing.
Masako's expense for balloons,punch and water was$63.67 which will be reimbursed from the 220
account.
Shelly's expense for.photos will be reimbursed by Masako from the 220 account.
NEW BUSINESS: COUNTRY FAIR Saturday,November 4,2017
CityClerk,Debra informed us that City fiii c�
ty Managers M�y would like to select a Committee to help with-
the special events for-2018;34th Art Show,37th Country.Fair and 40th City Birthday Anniversary. He
would like the Committee's assistance to partner with'the Veteran's Wall.
The meeting was adjourned at 6:45 p.m. NEXT MEETING: Monday,September 11,2017
Respectfuly Submitted,
z4
Martha Monteon,Secretary
Historical and Cultural Committee
Treasury Report 2017/2018
A/C #10-804-210/220
A/C 210 Office Expense
Month Description Debit Credit Balance
Balance Forward $100.00 $100.00
Jul
Au ust
September
October
November
December
January
February
March
April
May
June
Total $100.00 $100.00
A/C 220 S ecial Departmental
Month _ _ Description_ __ Debit _ Credit Balance
Balance Forward $500.00 $500.00
Total 220 Acct. $0.00 $500.00 500.00
Total A/C 210&A/C 220 $0.00 $600.00 $600.00
Report for Month of Se t
Historical And Cultural Committee
Petty Cash Expense 2017/2018
Date Item Debit Credit Total
July Balance forward $561.29 $561.29
Nov.
Nov.
Nov. _ --------- - -
Nov.
Nov.
Nov. ------------------- ---- ----- --- —
Nov.
Nov.
Nov —
Dec
Jan
May ------- = -- - - -May
Totals $0.00 $561.29 $561.29
Report for Month Of: Sept
Historical And Cultural Committee
Petty Cash Box 2017/2018
7/1/17 8/1/17 9/1/17 10/1/17 11/1/17 12/1/17
Twenties $340.00 $340.00 $340.00
Tens $50.00 $50.00 $50.00
Fives $110.00 $110.00 $110.00
Ones $49.00 $49.00 - $49.00
Quarters $6.75 $6.75 $6.175
Dimes $3.90 $3.90 $3.90
Nickles $1.55 $1.55 $1 .55
Pennies $0.09 $0.09 $0.09
Totals $561.29 $561.29 $561.29 $0.00 $0.00 $0.00
Money 1/1/18 2/1/18 3/1/18 4/1/18 5/1/18 6/1/18
Twenties
Tens
Fives
Ones
Quarters
Dimes
Nickles
Pennies
Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00