05-01-2017 HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE
Minutes for..May 1, 2017
The meeting was called to order at 6:10 p.m. by Chairperson Pauline Grant.
Those also present were Ann Petta, Frances Carter, Masako Gifford, Martina
Boentaran, Susan Robles, Martha Monteon and Planning and Development Director,
Sandra Molina. Shelly Rosenkild was absent.
SECRETARY'S REPORT: The minutes for April 3, 2017 were read and approved with
a correction,- on a motion by Frances and seconded by-Ann, all in favor.
Correction: Martina Boentaran was present on April 3, -2017.
TREASURER'S REPORT: The budget shows a balance of $772.00 and a petty cash of
$588.57.
HISTORICAL REPORT: The Terrace View Elementary School has updated the display
glass case in the lobby of City Hall- and eventually the Magnet School informa-
tion will be included. Ann reported that she has about thirty entries for the
Art Show and she'will continue working on the artists' list.
OLD BUSINESS: ART SHOW Sunday May 7, 2017 - from 1 to 4 p.m.
May 6, Saturday-SET UP- Committee arrives at 12 until 3 p.m./returning 7 until 9.:p.m.
May 7, Sunday -EVENT - Committee arrives at 12 until 4 p.m. and then
stays to clean the kitchen.
The flyers were distributed around the city by Masako and Martha on Friday,
April 21 .
Susan is in charge of the local newspaper advertisement for full coverage.
Sandra said the posters are in display in the kiosks. The announcements' on
local tv cable, internet and social media are ready and running.
Sandra handed the labels and tags to Ann. Masako received the keys to access
City Hall and community room, including instructions for main entrance and alarm.
Masako's expense for cups and gloves was $43.31 which will came out of the 220
account.
Jessica took care of the air conditioner set up and other items as well. - The
City Hall maintenance crew will help us set up tables, chairs and screens; to-,
have the community room ready for us on Saturday at 12 p.m.
The Friends of the Library will have their Book Sale in the lobby and they will
be in charge of their arrangements'.
The meeting was adjourned at 6:48 p.m. NEXT MEETING: Monday, June 5, 2017
Respectfully submitted,
�Q
Martha Monteon, Secretary
Historical and Cultural Committee
a Treasury Report 2016/2017
A/C 210 Office Expense A/C #10-804-210/220
Month Description Debit Credit Balance
Balance Forward $100.00 $100.00
Jul
August
September
October
November
December
Janua
February
March
April
May
June
Total 100.06 $100.00
A/C 220 S ecial Departmental
Month Description Debit Credit Balance
Balance Forward $900.00 $900.00
Jul
Nov Masako Country Fair Expense $130.64
dec Masako, Birthday Party Expense $54.05
May Masako, Art Show Expense $43.31
May Masako 10 Tableclothes $20.36
Total 220 Acct. $248.36 $900.00 $651.64
Total A/C 210&A/C 220 $248.36 $1,000.00 $751.64
Report for Month of June
Historical And Cultural Committee
Petty Cash Expense 2016/2017
Date Item Debit Credit Total
July _ Balance forward $283.06 $283.06
Nov. Country Fair Income $305.05
.Nov. Drawing Income $198.00
Nov. Shelley, Face Painting $15.00
Nov. Frances, Ice and Water $20.74
Nov. Pauline, Ribbons $32.40
Nov. Ann, Ham _ $21._70
Nov. Pauline, Turkey $32.43
Nov. Shelley, Decorations $68.00
Nov Susan, Drawing expense _ $10.00
Dec Francis, Punch and Water $19.77
Jan Masako, Clean, Tableclothes $7.50
May Shelley, Balloons for Art Show 10.76 _
May Francis, Punch and Water $16.52
Totals $239.82 $801.11 $561.29
Re ort for Month Of: June
Historical And Cultural Committee
Petty Cash Box 2016/2017
7/1/16 8/1/16 9/1/16 10/1/16 11/1/16 12/1/16
Twenties $120.00 $120.00 $120.00 $120.00 $560.00 $340.00
Tens $80.00 $80.00 $80.00 $80.00 $30.00 $60.00
Fives $45.00 $45.00 $45.00 $45.00 $110.00 $110.00
Ones $23.00 $23.00 $23.00 $23.00 $86.00 $44.00
Quarters $10.00 $10.00 $10.00 $10.00 $9.25 $8.50
Dimes $3.60 $3.60 $3.60 $3.60 $4.20 $3.90
Nickles $.1.35 $1.35 $1.35 $1.35 $1-.50 $1.45
Pennies $0.11 $0.11 $0.11 $0.11 $0.16 $0.12
Totals $283.06 $283.06 $283.06 $283.06 $801.11 $567.97
Money 1/1/17 2/1/17 3/1/17 4/1/17 5/1/17 6/1/17
Twenties $340.00 $360.00 $360.00 $360.00 $360.00 $340.00
Tens $50.00 $50.00 $50.00 $50.00 $50.00 $50.00
Fives $110.00 $115.00 $115.00 $115.00 $115.00 $110.00
Ones $44.00 $50.00 $50.00 $50.00 $50.00 $49.00
Quarters $8.50 $8.00 $8.00 $8.00 $8.00 $6.75
Dimes $3.90 $3.90 $3.90 $3.90 $190 $3.90
Nickles $1.45 $1.55 $1.55 $1.55 $1.55 $1.55
Pennies $0.12 $0.12 $0.12 $0.12 $0.12 $0.09
Totals $557.97 $588.57 $588.57 $588.57 $588.57 $561.29 .