02-06-2017 HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE
Minutes for February 6,2017
The meeting was called to order at 6:07 p.m. by Chairperson Pauline Grant. Those also present were
Ann Petta, Frances Carter, Masako Gifford,Shelly Rosenkild, Martina Boentaran,Susan Robles and
Martha Monteon and City Clerk, Pat Jacquez Nares..
SECRETARY'S REPORT: The minutes forJanuary 9, 2017 were read and approved with one correction;on
a motion by Ann and seconded by Shelly,all in favor.
TREASURER'S REPORT: The budget shows a total balance of$815.31 and a petty cash of$588.57.
HISTORICAL REPORT: The Terrace View Elementary School is waiting for the teachers to update the
display glass case in the lobby of City Hall. They will explain in detail what a magnet school is. Ann will
begin calling people for the Art Show.
Shelly will give Ann the Senior Citizens photos so she can return them to the Senior Citizens.
OLD BUSINESS: City's 38th.Anniversary Dinner
Correction: The committee agreed that at the Anniversary Dinner,we need two card tables(one for the
coffee and another one for paper plates and napkins)and two round tables at the back of the
community room.
Reimbursement for supplies expense to Masako was$54.05 which came out from 220 account.
Masako's expense for tablecloths cleaning was$7.50 which came out from petty cash account. .
NEW BUSINESS:ART SHOW -Sunday-May 7,2017
City Clerk, Pat Jacquez Nares will make announcements on the local tv cable,channel 3,for the comming
Art Show event.
The meeting was adjourned at 6:50 p.m. Next meeting: Monday, March 6,2017
Respectfully submitted,
Martha Monteon,
Secretary
Historical and Cultural Committee
Treasury Report 2016/2017
A/C #10-804-210/220
A/C 210 Office Expense
Month Description Debit Credit Balance
Balance Forward $100.00 $100.00
July
ust
Sept, mber
October
November
December
Janua
February
March
April
M
June
Total $100.00 $100.00
A/C 220 S ecial Departmental
Month Description—
Balance _ Debit _ Credit Balance__
Balance Forward $900.00 $900.00
Jul
Nov Masako Country Fair Expense $130.64
dec Masako Birthday Party Expense $54.05
Total 220 Acct. $184.69 $900.00 $715.31
Total A/C 210 &A/C 220 $184.69 $1,000.00 $815.31
Re ort for Month of March
Historical And Cultural Committee
Petty Cash Expense 2016/2017
Date Item Debit Credit Total
July Balance forward —_-------_------------- ------------------ - $
283.06 $283.06
Nov. Country Fair Income $305.05
Nov. Drawing Income $198.00
Nov. Shelley, Face Painting _ _ __ $15.00 _
Nov. Frances, Ice and Water $20.74
Nov. Pauline, Ribbons $32.40
Nov. Ann, Ham _ __ $21.70 —
Nov. Pauline, Turkey $32.43
Nov. Shelley, Decorations $68.00
Nov Susan, Drawing expense _ $10.00
Dec Francis, Punch and Water $19.77
]an Masako, Clean, Tableclothes $7.50
Totals $212.54 $801.11 $588.57
Re ort for Month- Of: March
Historical And Cultural Committee
Petty Cash Box 2016/2017
7/1/16 8/1/16 9/1/16 10/1/16 11/1/16 12/1/16
Twenties $120.00 $120.00 $120.001 $120.00 $560.00 $340.00
Tens $80.0.0 $80.00 $80.00 $80.00 $30.00 $60.00
Fives $45.00 $45.00 $45.00 $45.00 $110.00 $110.00
Ones $23.00 $23.00 $23.00 $23.00 $86.00 $44.00
Quarters $10.00 $10.00 $10.00 $10.00 $9.25 $8.50
Dimes $3.60 $3.60 $3.60 $3.60 $4.20 $3.90
Nickles $1.35 $1.35 $1.35 $1.35 $1.50 $1.45
Pennies $0.11 $0.11 $0.11 $0.11 $0.16 $0.12
Totals $283.06 $283.06 $283.06 $283.06 $801 .11 $567.97
Money . 1/1/17 2/1/17 3/1/17 4/1/17 5/1/17 6/1/17
Twenties $340.00 $360.00 $360.00
Tens $50.00 $50.00 $50.00
Fives $110.00 $115.00 $115.00
Ones $44.00 $50.00 $50.00
Quarters $8.50 $8.00 $8.00
Dimes $3.90 $3.90 $3.90
Nickles $1.45 $1.55 - $1.55
Pennies $0.12 $0.12 $0.12
Totals $557.97 $588.57 . $588.57 $0.00 $0.00 $0.00