01-09-2017 HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE
Minutes for January 9,2017
The meeting was called to order at 6:07 p.m.by Chairperson Pauline Grant. Those also present were
Ann Petta, Frances Carter, Masako Gifford,Shelly Rosenkild, Susan Robles and Martha Monteon. City
Clerk,Pat Jacquez Nares participated via telephone during the meeting. Martina Boentaran was absent.
SECRETARY'S REPORT: The minutes for December 5,2016 were read and approved on a motion by Ann .
and seconded by Frances,all in favor.
TREASURER'S REPORT: The budget shows a total balance of$869.36 and a petty cash of$557.97.
HISTORICAL REPORT: The Terrace View Elementary School has updated the display glass case in the
lobby of.City Hall.
OLD BUSINESS: City's 38th.Anniversary Dinner.Report
Masako's Expense for supplies$54.05 which will be.reimbursed from 220 account. Masako's cash
reimbursement to Frances$19.77 for expense of punch,water and ice.
Ann$21.70 expense for ham,cash back to Masako$18.30. Pauline$32.43 turkey breasts expense,cash
back$7.57. Shelly$68:00 expense for balloons,candy,paint and decorations,cash back$32.00. Shelly
reused some of our decoration supplies in order to save money.
Note: The committee agreed that at the Anniversary Dinner,we need two c (Md oneT'o�r`the coffee and
another one for paper plates and napkins)and two round tables at the back of the community room.
Thank you notes for Judges and volunteers for the 35th Annual Country Fair are-ready to be mailed.
NEW BUSINESS: Calendar for 2017
ART SHOW-May 7 COUNTRY FAIR-November 4 ANNIVERSARY DINNER- December 13
The committee discussed how much we appreciate Pat's help throughout all our events and how
thankful we are. We agreed that each member will write a.letter to show our individual appreciation and
Pauline will take them to City Hall for delivery to the Mayor and City Council.
The meeting was adjourned at 7:08 p.m. Next meeting: Monday, February 6,2017
Res ectfully submitted,
Martha Monteon,Secretary
Historical and Cultural Committee
Treasury Report 2016/2017
A/C #10-804-210/220
A/C 210 Office Expense
Month Description Debit Credit Balance
Balance Forward $100.00 $100.00
Jul
August
September
October
November
December
January
February
March
April
-
May
June
Total $100.00 $100,00
A/C 220 Special Departmental
Month Description Debit Credit Balance
Balance Forward $900.00 900.00
Jul
Nov Masako Country Fair Expense $130.64
dec Masako Birthday Party Expense $54.05
Total 220 Acct. 184.69 $900.00 $715.31
Total A/C 210 &A/C 220 $184.69 $1,000.00 $815.31
Report for Month of February
Historical And Cultural Committee
Petty Cash Expense 2016/2017
Date Item Debit Credit Total
July Balance forward $283.06 $283.06
Nov. Country Fair Income $305.05
Nov. Drawing Income $198.00
Nov. Shelley, Face Painting _ $15.00
Nov. Frances, Ice and Water $20.74
Nov. Pauline, Ribbons $32.40
Nov. Ann, Ham _ _ $21.70 _
Nov. Pauline, Turkey $32.43
Nov. Shelley, -Decorations $68.00
_Nov_ Susan, Drawing expense _ $10.00
DeC Francis, Punch and Water $19.77
Jan Masako, Clean, Tabieclothes $7.50
J 1
Totals $212.54 $80.1.11 $588.57
Report for Month Of: February
Historical And Cultural Committee
Petty Cash Box 2016/2017
7/1/1.6 8/1/16 9/1/16 10/1/16 11/1/16 12/1/16
Twenties $120.00 $120.00 $120.00 $120.00 $560.00 $340.00
Tens $80.00 $80.00 $80.00 $80.00 $30.00 $60.00
Fives $45.00 $45.00 $45.00 $45.00 $110.00 $110.00
Ones $23.00 $23.00 $23.00 $23.00 $86.00 $44.00
Quarters $10.00 $10..00 $10.00 $10.00 $9.25 $8.50
Dimes $3.60 $3.60 $3.60 $3.60 $4.20 $3.90
Nickles $1.35 $1.35 $1.35 $1.35 $1.50 $1.45
Pennies $0.11 $0.11- $0.11 $0.11 $0.16 $0.12
Totals $283.06 $283.06 $283.06 $283.06 $801.11 $567.97
Money 1/1/17 2/1/17 3/1/17 4/1/17 5/1/17 6/1/17
Twenties $340.00 $360.00
Tens $50.00 $50.00
Fives $110.00 $115.00
Ones $44.00 $50.00
Quarters $8.50 $8.00
Dimes $3.90 $3.90
Nickles $1.45 $1 .55
Pennies $0.12 $0.12
Totals $557.97 $588.57 $0.00 $0.00 $0.00 $0.00