12-05-2016 HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE
Minutes for December 5, 2016
The meeting was called to order at 6: 12 p.m. by Chairperson Pauline
Grant. Those also present were Ann Petta, Frances Carter, Masako
Gifford, Shelly Rosenkild, Martina Boentaran, Susan Robles, Martha
Monteon and City Clerk, Pat Jacquez Nares.
SECRETARY'S REPORT: The minutes for November 28, 2016 were read
and approved with one correction on a motion by Ann and seconded by
Shelly, all in favor.
TREASURER'S REPORT: The budget shows a total balance of $869 .36
and a petty cash of $567.97.
HISTORICAL REPORT: The Terrace View Elementary School is the hon-
ored organization this year and the school is ready to set up the
display in the glass case in the lobby of City Hall. Ann noted
that she has around 70 people on the RSVP fist; who will attend
the City's Anniversary Dinner and we- are expecting about 80 or more.
OLD BUSINESS: Country Fair
Correction: Frances $20. 74 expense for 60 lbs. ice and water.
Masako reimbursement to Susan $10.00 cash for wrapping paper and
miscellaneous expense.
NEW BUSINESS: City' s 38th. Anniversary Dinner
Wednesday, December 7, 2016 starting at 6 p.m. in City Hall
We will be at City Hall from 2 to 4 p.m. and from 4: 30 to 9 p.m.
Shelly will be in charge of decorating the Community Room with the
help of other committee members and City Clerk, Pat Jacquez Nares.
Masako will take the table cloths and supplies to Pat on Tuesday.
Pauline will bring a square table and Frances will bring punch,
water, ice, ice chest and heating tray.
The City will provide cake and coffee and we will provide ham, tur-
key, lasagna and each member of the committee will bring a homemade
dish.
The featured theme will be: Terrace View Elementary School.
The meeting was adjourned at 6:57 p.m.
Next Meeting: Monday, January 2, 2017
Respectfully submitted,
Martha Monteon, Secretary
Historical and Cultural Committee
r Treasury Report 2016/2017
A/C 210 Office Expense A/C #10-804-210/220
Month Description Debit Credit Balance
Balance Forward $100.00 $100.00
Jul
August
September
October
November
December
January
February
March
April
May
June
Total $100.00 100.00
A/C 220 S ecial Departmental
Month _ Description Debit Credit_ Balance
Balance Forward $900.00 $900.00
Jul
Nov Masako Country Fair Expense $130.64
Total 220 Acct. $130.64 $900.00 $769.36
Total A/C 210&A/C 220 $130.64 $1,000.00 $869.36
Report for Month of Pa n ua r
Historical And Cultural Committee
Petty Cash Expense 2016/2017
Date Item Debit Credit Total
July Balance forward __-------- _ _ `_ __ $283.06 $283.06
Nov. Country Fair Income $305.05
Nov. Drawing Income $198.00
Nov. Shelley, Face Painting _ _ $15.00
Nov. Frances, Ice and Water $20.74
Nov. Pauline, Ribbons $32.40
Nov. Ann, Ham _ $40.00
Nov. Pauline, Turkey $40.00
Nov. Shelley, Decorations $100.00
Nov Susan, Drawing expense $10.00
Totals $243.14 $801.11 $557.97
Report for Month Of: January
Historical And Cultural Committee
Petty Cash Box 2016/2017
7/1/16 8/1/16 9/1/16 10/1/16 11/1/16 12/1/16
Twenties $120.00 $120.00 $120.00 $120.00 $560.00 $340.00
Tens $80.00 $80.00 $80.00 $80.00 $30.00 $60.00
Fives $45.00 $45.00 $45.00 $45.00 $110.00 $110.00
Ones $23.00 $23.00 $23.00 $23.00 $86.00 $44.00
Quarters $10.00 $10.00 $10.00 $10.00 $9.25 $8.50
Dimes $3.60 $3.60 $3.60 $3.60 $4.20 $3.90
Nickles $1.35 $1.35 $1.35 $1.35 $1.50 $1.45
Pennies $0.11 $0.11 $0.11 $0.11 $0.16 $0.12
Totals $283.06 $283.06 $283.06 $283.06 $801.11 $567.97
Money 1/1/17 2/1/17 3/1/17 4/1/17 5/1/17 6/1/17
Twenties $340.00
Tens $50.00
Fives $110.00
Ones $44.00
Quarters $8.50
Dimes $3.90
Nickles $1.45
Pennies $0.12
Totals $557.97 $0.00 $0.00 $0.00 $0.00 $0.00