05-04-2015 J y
HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE
Minutes for May 4,2015
The meeting was called to order at 6:07 pm. by Chairperson Pauline Grant. Those also present were Ann
Petta, Masako Gifford,Shelly Rosenkild, Martina Boentaran, Martha.Monteon and Carol Jacobs, Interim
City Manager. Frances Carter,Susan Robles and City Clerk, Pat Jacquez Nares were absent.
SECRETARY'S REPORT: The minutes of April 6,2015 were read and approved on a motion by Ann and
seconded by Masako with all'in favor.
TREASURER'S REPORT: The budget shows a total balance of$606.96 and a petty cash of$187.60.
Reimbursements: Shelly$10.29 for balloons expense and$21.09 to Frances for punch,water and ice.
HISTORICAL REPORT: The Grand Terrace High School has been doing an excellent job of updating the
City Hall lobby glass display case.
.-OLD BUSINESS: Art Show
The 31'Annual Art Show was a success. Ann,reported that we had about thirty eight Art entries and a
good number of volunteers.
Insurance cost for the event was$81.00.
Shelly will contact Mr.Steve Barton,advisor of the Leos Club at the Grand'Terrace High School to see.if
the students can help paint in cream color the Art Show display boards as a project.
The claim tickets to return art work,will.be kept for next year..
Shelly will be working in coordination with Ann and Pauline to send thank you notes,including photos
from the Art Show to participating artists. Ann will provide Shelly with the list and addresss of artists
and Pauline will write and sign the thank you letter for printing.
The Certificate presented to the Committee by Mr.Jon Gaede, representative from the Office of
Assembly Woman Cheryl Brown,goes into the scrap-book at City Hall.
The meeting was adjourned at 6:37 pm.
Respectfully submitted,
i� �4
Martha Monteon,
Secretary.
Historical and Cultural Committee
Treasury Report 2014/2015
A/C #10-804-210/220
A/C 210 Office Expense
Month Description Debit Credit Balance
Balance Forward _ — $300.00 $300.00
Jul
August
September
October —
November
December
January
February
March
April- _
May _ -
June
Total $300.00 $300.00
A/C 220 S ecial Departmental
Month Description Debit _ Credit Balance___
Balance Forward $900.00 900.00
Jul —
Se t Shelley, Photos $30.78
Oct Country Fair insurance $428.00
Dec Birthda Part Insurance $81.00
Dec Masako arty Supplies, Lasagna $53.26
Total 220 Acct. $593.04 $900.00 $306.96
Total A/C 210 &A/C 220 $593.04 $1,200.00 $606.96
Report for Month of May
Historical And Cultural Committee
Petty Cash Expense 2014/2015
Date Item Debit Credit Total
July forward $147.25 $147.25
Oct Country Fair Income $250.15
Oct_ Drawing Income _ _ _ _ _ _ _ _ $41.00
Oct Martha Country Fair Expense $32.10
Nov Shelly Decorations $87.41
Dec Pauline turkey $43.72 - _
Dec Ann Ham $24.95
Dec Francis, Punch, Water, Ice $23.74
Jan — Masako, Table clothes cleanning _ $7_50
May Shelly Baloons $10.29
May Francis, Punch, Water, Ice $21.09
Totals $250.80 $438.40 $187.60
------ -- ----------- -- —-- - -- ............ ---- -------Report for Month Of: May
Historical And Cultural Committee
Petty Cash Box 2014/2015
Money Month Month Month Month Month Month
7/1/14 8/1/14 9/1/14 10/1/14 11/1/14 12/1/14
Twenties $20.00 $20.00 $20.00 $280.00 $160.00
Tens $20.00 $20.00 $20.00 $60.00 $50.00 $40.00
Fives $40.00 . $40.00 $40.00 $45.00 $60.00 $60.00
Ones $36.00 $36.00 $36.00 $28.00 $28.00 $26.00
Quarters $20.25 $20.25 $20.25 $10.25 $15.25 $15.25
Dimes $7.70 $7.70 $7.70 $2.70 $3.60 $3.50
Nickles $3.20 $3.20 $3.20 $1.20 $1.45 $1.45
Pennies $0.10 $0.10 $0.10 $0.10 $0.10 $0.10
Totals $147.25 $147.25 $147.25 $147.25 $438.40 $306.30
Money 1/1/15 2/1/15 3/1/15 4/1/15 5/1/15 6/1/15
Twenties $60.00 $100.00 $100.00 $100.00 $80.00
Tens $40.00 $40.00 $40.00 $40.00 $40.00
Fives $60.00 $40.00 $40.00 $40.00 $30.00
Ones $26.00 $20.00 $20.00 $20.00 $19.00
Quarters $15.25 $14.25 $14.25 $14.25 $14.00
Dimes $3.50 $3.10 $3.10 $3.10 $3.00
Nickles $1.45 $1.45 $1.45 $1.45 $1.40
Pennies $0.10 $0.18 $0.18 $0.18 $0.20
Totals $206.30 $218.98 $218.98 $218.98 $187.60 $0.00