HomeMy WebLinkAbout10-08-2015 E01ST RICAL AND CULTURAL ACPIYTT3ES 00NN r1w=
Minutes for October 8, 2015
The special meeting was called to order at 6:12 pm. by Chairperson Pauline Grant.
Those' also present were Ann*Petta, Masako Gifford, Martina Boentaran;. Susan
Robles, Martha Monteon and City'Clerk, Pat Jacquez Nares.
Frances Carter and Shelly Rosenkild were absent.
SECRETARY'S REPORT: The minutes of September 9, 2015 were read and approved .
on a motion by Ann and seconded by Masako, with all members in favor.
TREASURER'S REPORT: The budget shows a total balance of $1 ,200.00 and a petty
cash of $149.71.
HISTORICAL REPORT: The Senior Citizens Complex accepted our invitation' to be '
the organization .to be honored this year at the City's Potluck Dinner.
The Grand Terrace High School will continue the up-keep of the glass display
case in the lobby of City Hall; until the Seniors take over at the end of No-
vember.
NEW BUSINESS: Update for Saturday, November 7th. - Country Fair.
We have television .cable announcements on the'air. Pat printed 50' posters, and
11.0 fair applications with the- guidelines on the reverse side. Masako and
Martha will distribute the posters to the businesses in the city, two weeks
before the event.
Ann will be calling people to remind them to submit their applications and will
gather more vendors and baking and chili entries.
Pauline has prepared the list of Judges and has purchased the red -and blue rib-
bons for the chili cook-off"and the baking contests. Masako will buy the nece-
ssary supplies.
Martina will make the signs for the food and drink prices and will prepare
other directional posters. Shelly is arranging Country Music entertainment.
Susan and Shelly will contact local businesses, requesting items to be raffled.
The Lions Club Community Center will open at 6:30 am. on the' Fair day. Masako
and Jim Gifford will be there at 6:30 am. to mark'off Committee and Library re-
served areas.
Martina shared samples".of the cards that she was working on. The eoap.mdttee
discussed the possibility of using the cards as a fund raiser as Martha sug-
gested. Susan Robles has ,a friend who owns a print shop and she will investi-
gate the cost.to print out the cards.
The meeting was adjourned at 7:15 pm.
Respectfully submittep,
Martha Monteon, Secretary.
Historical and Cultural Committee
Treasury Report,2015/2016
A/C 210 Office Expense A/C #10-804-210/220
Month Description Debit Credit Balance
Balance Forward _ _ $300.00 $300.00
Jul
August
September
October
November
December
January
February
March_
.—April
May
June
Total _ $300.00 $300.00
A/C 220 Special Departmental
Month Description Debit Credit Balance
_ Balance Forward $900.00 $900.00
Jul
Total 220 Acct. $900.00 $900.00
Total A/C 210&A/C 220 $0.00 $1,-200.00 $1,200.00
Report for Month of Oct
Historical And Cultural Committee
Petty Cash Expense 2015/2016
Date Item Debit Credit Total
July Balance forward $149.71 $149.71
----------- ------
------------
Totals $149.71 $149.71
Report for Month Of: Oct
Historical And Cultural Committee
Petty Cash Box 2015/2016
7/1/15 8/1/15 9/1/15 10/1/15 11/1/15 12/1/15
Twenties $60.00 $60.00 $60.00 $60.00
Tens $30.00 $30.00 $30.00 $30.00
Fives $25.00 $25.00 $25.00 $25.00
Ones $17.00 $17.00 $17.00 $17.00
Quarters $13.25 $13.25 $13.25 $13.25
Dimes $2.90 $2.90 $2.90 $2.90
Nickles $1.40 $1.40 $1.40 $1.40
Pennies $0.16 $0.16 $0.16 $0.16
Totals $149.71 $149.71 $149.71 $149.71 $0.00 .,$0.00
Money 1/1/16 2/1/16 3/1/16 4/1/16 5/1/16 6/1/16
Twenties
Tens -
Fives
Ones
Quarters
Dimes
Nickles
Pennies
Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00