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Home My WebLink About11-02-2015 BISTORTCAL AND CULTURAL Acrivims Commrrm Minutes for November 2, 2015 The meeting was called to order at 6:08 P.M. by Chairperson Pauline Grant. Those also present were Anrn.Petta, Masako Gifford, Frances Carter, Martina Boentaran, Susan Robles, Martha Monteon-and City Clerk, Pat Jacquez Nares. Shelly Rosenkild was absent. SECRETARY'S REPORT: The minutes of October 8, 2015 were read and approved on a motion by Ann and seconded. by Susan, with all members in favor. TREASURER'S REPORT: The budget shows .a total balance of $1 ,200.00 and'a petty cash of $149.71 . Masako's'expenses were $44.91 for supplies. Motion to reim- burse Masako from 220 account by Frances and seconded by Ann, with all-in favor. Country Fair Insurance premium cost of .$306.00 reimbursed from 220 account. HISTORICAL REPORT: The Senior Citizens Complex will be the organization to be honored this year at the City's Annual Potluck Dinner. Their.Program Presenta- tion will be approximately 20 minutes. T1be Seniors will take care of the glass display case in the lobby of City Hall, -err the end of November. NEW BUSINESS: November 7, 2015 update: Country Fair Ann noted ,that we had 30. vendors, including the City of Grand Terrace and the Water Department; a few more than last year. Pauline is completing the list of Judges for the chili cook-off and baking contests. i a The Committee unanimously-agreed to set the prices for the raffle tickets as fol- lows: $1 .00 each, 7 tickets for $5.00 or 20 tickets for $1.0.00. Martina will prepare the posters for the raffle ticket prices. Bobbie Kay Forbes will volunteer at the raffle table, selling tickets. Frances brought a gift donation from Burt's Jewelry and Susan is still contacting local businesses for gift donations and she will arrange the gifts in baskets. Ruth Ann Christianson from the Lions Club will open the -Community Center at 6:30 A.M. The Boy Scouts have volunteered to help us at City Hall. Sandy Anderegg and Alice Hallwachs will help Frances on Stage with the food and baking contests. It should be noted that if it rains: the event is cancelled. Mr. Harold Duffey, City Manager, is requesting a representative from our Committee to be present at the City Hall meeting on Wednesday, November 4, at 10:00 A.M. , to discuss the City"s Holiday Decorations Project.. The meeting was adjourned at 7:08 P.M. Respectfully submitted, Martha Monteon, Secretary. 1, r � , , kiAl nt CITY OF GRAND TERRACE COUNTRY FESTIVAL AND BBQ SPECIAL EVENTS PROPOSAL EVENT DATE: November 7, 20111 EVENT LOCATION: Lion's Grand Terrace Community Center,Barton Rd& Vivienda Ave COMMERCIAL GENERAL LIABILITY INSURANCE COMPANY: Evanston Insurance Company A.M.BEST GUIDE RATING:* A(Excellent);Financial Size Category XIV($1.50 Billion to$2.00 Billion) as of March 21, 2014 GENERAL LIABILITY LIMITS: $2,000,000 General Aggregate $1,000,000 Products/Completed Operations Aggregate(food products only) $1,000,000 Personal and Advertising Injury $1,000,000 Each Occurrence $ 100,000 Fire Damage $ 5,000 Medical Payments All Aggregates apply separately COVERAGE: Combined Single Limit of Liability for Bodily Injury and Property Damage Per Occurrence and Aggregate as shown above. Coverage Includes: • Event Holder as Named Insured • Venue Owner as Additional Insured • Liquor Liability(only if coverage is purchased) DEDUCTIBLE: None MAJOR EXCLUSIONS: . Automobile Liability (Including but not limited to) e Aircraft/Watercraft Liability • Property Damage to Entity Premises • Property of Others in the Care,Custody and Control of Insured • Workers' Compensation • Collapse of Tents and Concert Limitations • Attendance Limitation Exclusion • Outdoor Concerts Limitation Exclusion • Seating,Glass&Fixtures Exclusion • Pyrotechnics&Explosives Exclusion • Exclude Specific Performances(without prior company approval)see Endorsement IC03280107SEP for details • Performer and Crew(no coverage for injury to or by performer or crew) *See last page for additional information Alliant Insurance Services,Inc. 1301 Dove Street,Suite 200,Newport Beach CA 92660-2511 949-756-0271 Lic#OC36861 ♦ www.alliantinsurance.com Page I of 4 AA11ant CITY OF GRAND TERRACE COUNTRY FESTIVAL AND BBQ SPECIAL EVENTS PROPOSAL MAJOR EXCLUSIONS: . Assault and Battery (Including but not limited to) • Terrorism CONT: • Punitive Damages EXCLUDED EVENTS: . Circus and Carnivals including Rides • Mechanical Amusement Devices • Motorized Sporting Events • Tractor/Truck Pulls • Boxing,Wrestling,Hockey and Contact Karate Events(including .practice) • Rodeos and Roping Events(including practice) • Aircraft and Balloon Events • Professional Sporting Events • Pyrotechnical Uses/Fireworks Shows(does not apply to Spectators) • Heavy Metal;Alternative Music,Hip-Hop and Rap Concerts(without prior underwriter approval) • Moonbounces and Trampolines • Veterinary Legal Liability(NO animals) PARTICIPANTS: • Not covered unless specifically approved by the carrier. • Not approved for this event ACCIDENTAL DEATH&DISMEMBERMENT INSURANCE COMPANY: National Union Fire Insurance Company of Pittsburgh,PA A.M.BEST GUIDE RATING:* A(Excellent),Financial Size Category XV($2 Billion or greater) as of January 25, 2013 COVERAGE: Accidental Death&Dismemberment Benefit $ 5,000 Max Amount 'Accident Medical Expense Excess Benefit $25,000 Max Amount Aggregate Limit(per event) $250,000 Per Accident Deductible $ 50 Maximum Period 26 Weeks AGE REDUCTION SCHEDULE: The amount payable for a loss will be reduced for covered persons age 70 or older on the date of the accident causing the loss,according to the following schedule: Reduction Age Maximum% 70-74 65% 75-79 45% 80-84 30% 85 and older 15% Alliant Insurance Services,Inc. 1301 Dove Street,Suite 200,Newport Beach CA 92660-2511 ♦949-756-0271 Lic#OC36861 ♦ www.alliantinsurance.com Page 2 of 4 1 1 AAI iant CITY OF GRAND TERRACE COUNTRY FESTIVAL AND BBQ SPECIAL EVENTS PROPOSAL ENDORSEMENT&EXCLUSIONS: . Suicide or any attempt at suicide or intentionally self-inflicted injury... (Including but not limited to) • Sickness,disease,mental incapacity... Please see the policy for the full . Insured's commission of or attempt to commit a crime description of each exclusion . Infections of any kind regardless of how contracted... • . Declared or undeclared war... • Participation in any team sport or any other athletic activity,except participation in a Covered Activity • Full-time active duty in the armed forces... • Travel or flight in or on... • Insured being under the influence of intoxicants while operating any vehicle or means of transportation or conveyance • Medical or surgical treatment of sickness,disease,mental incapacity or bodily infirmity whether the loss result directly or indirectly from the treatment • Stroke or cerebrovascular accident or event... • Workers'Compensation Act or similar law... • Insured riding in or driving any type of motor vehicle as part of a speed contest,scheduled race... • Any loss incurred while outside the US,its Territories or Canada PREMIUMS: AD&D COVERAGE INCLUDED: Not Offered AD&D LIQUOR RATE INCLUDED: Not Offered GL ADDITIONAL INSUREDS: None GL EXHIBITORS INCLUDED: None r GL CONCESSIONAIRES None INCLUDED: GL LIQUOR COVERAGE No INCLUDED: PROPERTY DAMAGE: No TOTAL EVENT PREMIUM: $306.00 (Includes Taxes and Fees) ATTENDANCE: 300 MINIMUM RETAINED PREMIUM: Event Premium is Fully Earned QUOTE VALID UNITL: November 5,2015 Alliant Insurance Services,Inc. 1301 Dove Street,Suite 200,Newport Beach CA 92660-2511 ♦949-756-0271 Lic 4OC36861 ♦ www.alliantinsurance.com Page 3 of 4 AbAlla at CITY OF GRAND TERRACE COUNTRY FESTIVAL AND BBQ SPECIAL EVENTS PROPOSAL Alliant embraces a policy of transparency with respect to its compensation from insurance transactions.Details on our compensation policy,including the types of income that Alliant may earn on a placement,are available on'our website at www.alliant.com.For a copy of our policy or for any inquiries regarding compensation issues pertaining to your account you may also contact us at:Alliant Insurance Services,Inc.,Attention:General Counsel,701 B Street,6th Floor,San Diego,CA 92101. *Analyzing insurers'over-all performance and financial strength is a task that requires specialized skills and in-depth technical understanding of all aspects of insurance company finances and operations.,Insurance brokerages such as Alliant. Insurance typically rely upon rating agencies for this type of market analysis..Both A.M.Best and Standard and Poor's have been industry leaders in this area for many decades,utilizing a combination of quantitative and qualitative analysis of the information available in formulating their ratings. A.M.Best has an extensive database of nearly 6,000 Life/Health,Property Casualty and International companies.You can visit them at www.ambest.com.For additional information regarding insurer financial strength ratings visit Standard and Poor's website at www.standardandpoors.com. NY REGULATION 194 DISCLOSURE Alliant Insurance Services,Inc.is an insurance producer licensed by the State of New York.Insurance producers are authorized by their license to confer with insurance purchasers about the benefits,terms and conditions of insurance contracts;to offer advice concerning the substantive benefits of particular insurance contracts;to sell insurance;.and to obtain insurance for purchasers.The role of the producer in any particular transaction typically involves one or more of these activities. Compensation will be paid to the producer,based on the insurance.contract the producer sells.Depending on the insurer(s)and insurance contract(s)the purchaser selects,compensation will be paid by the insurer(s)selling the insurance contract or by another third party.Such compensation may vary depending on a number of factors,including the insurance contract(s)and the insurer(s)the purchaser selects.In some cases,other factors such as the volume of business a producer provides to an insurer or the profitability of insurance contracts a producer provides to an insurer also may affect compensation. The insurance purchaser may obtain information about compensation expected to be received by the producer based in whole or in part on the sale of insurance to the purchaser,and(if applicable)compensation expected to be received based in whole or in part on any alternative quotes presented to the purchaser by the producer,by requesting such information from the producer. Alliant Insurance Services,Inc. 1301 Dove Street,Suite 200,Newport Beach CA 92660-2511 1 949-756-0271 Lic 40C36861 ♦ www.alliantinsurance.com Page 4 of 4 1 Historical and Cultural Committee Treasury Report 2015/2016 A/C 210 Office Expense A/C #10-804-210/220 Month Description Debit Credit Balance Balance Forward $300.00 $300.00 J�August September October November December — Janua February March April May June Total $300.00 $300.00 A/C 220 S ecial Departmental Month Description Debit Credit Balance Balance Forward $900.00 $900.00 Jul Total 220 Acct. $900.00 $900.00 i Total A/C 210 &A/C 220 $0.00 $1,200.00 $1,200.00 Report for Month of Nov Historical And Cultural Committee Petty Cash Expense 2015/2016 Date Item Debit Credit Total July_ Balance forward $149.71 $149.71 A Totals $149.71 $149.71 Report for Month Of: Nov Historical And Cultural Committee Petty Cash Box 2015/2016 7/1/15 8/1/15 9/1/15 10/1/15 11/1/15 12/1/15 Twenties $60.00 $60.00 $60.00 $60.00 $60.00 . Tens $30.00 $30.00 $30.00 $30.00 $30.00 Fives $25.00 $25.00 $25:00 $25.00 $25.00 Ones $17.00 $17.00. $17:00 $17.00 $17.00 Quarters $13.25 $13.25 $13.25 $13.25 $13.25 Dimes $2.90 $2.90 $2.90 $2.90 $2.90 Nickles $1.40 $1.40 $1.40 $1.40 $1.40 Pennies $0.16 $0.16 $0.16 $0.16 $0.16 Totals $149.71 $149.71 $149.71 $149.71 $149.71 $0.00 Money 1/1/16 2/1/16 3/1/16 4/1/16 5/1/16 6/1/16 Twenties Tens Fives Ones Quarters Dimes Nickles Pennies Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00