02-03-2014 HISTORICALAND CULTURAL ACTIVITIES COMMITTEE
Minutes for February 3, 2014
The meeting was called to order at 6:10 PM by Chairperson Pauline Grant. Those also
present were Ann Petta, Masako Gifford, Shelly Rosenkild, Susan Robles, and the City
Clerk, Mari Montes.
SECRETARY'S REPORT: The minutes of January 6, 2014 were read. Masako noted
that she will charge the 220 Account for the paper supplies, and not the Petty Cash
Account. After correction was made, the minutes were approved on a motion by Ann
and seconded by Masako. Motion carried -All in favor.
TREASURER'S REPORT: Masako submitted a copy of the'inventory for January 10,
2014.
The budget shows a total balance of $732.20, and a Petty Cash balance of $202.34.
HISTORICAL REPORT: Ann is collecting articles regarding Grand Terrace from the
Sun Newspaper
OLD BUSINESS: The Committee went over the guidelines for the Country Fair and
made some changes. We will review them further at the next meeting.
NEW BUSINESS: Art Show: Ann will contact prospective artists. Shelly will get
advertisements in the newspapers and bring a sample poster for review.
The meeting was adjourned at 7:35 PM. The next meeting will be Monday, March 3,
2014.
Respectfully submitted,
Pauline Grant
For the Secretary
- - Historical and Cultural Committee
Treasury Report 2013/2014
A/C 210 Office Expense A/C #10-804-210/220
Month Description Debit Credit Balance
Balance Forward $300.00 $300.00
Jul
August
September
October
November
December
January
February
March
April
May
June
Total $0.00 $300.00 $300.00
A/C 220 S ecial Departmental
Month Description Debit Credit Balance
Balance Forward $900.00 $900.00
Jul
August
September
October
November Country Fair Insurance $428.00
December Masako birthday Expense 39.80
December
February
May
May
June
June
Total $467.80 $900.00 $1,200.00
Total A%C 210&A/C 220 $467.80 $900.00 $732.20
Report for Month of February
Historical And Cultural Committee
Petty Cash Expense 2013/2014
Date Item Debit Credit Total
July Balance forward $142.29 $142.29
Jul
Nov Masako Country Fair Exp. $16.82
Nov Fair Income $189.90
Nov Drawing Income $46.00
Nov Sherry Donation $10.00
Nov Pauline, Donuts $15.98
Dec Sherry Birthdy Decor. $54.69
Dec Pauline Turkey $34.41
Dec Ann, Ham, Bread and Butter $31.19
Dec' Masako Tablecloth Cleaning $7.50
Dec Frances, Punch, Ice, Water $25.26
Apr
May
May
May
May
May
May
June
june
Totals $185.85 $388.19 $202.34
Report for Month Of: Feb. 2014
Historical And Cultural Committee
Petty Cash Box 2013/2014
7/1/13 8/1/13 9/1/13. 10/1/13 11/1/13 12/1/13
Twenties $60.00 $60.00 $60.00 $60.00 $180.00 $180.00
Tens $10.00 $10.00 $10.00 $10.00 $50.00 $40.00
Fives $40.00 $40.00 $40.00 $40.00 . $70.00 $65.00
Ones $17.00 $17.00 $17.00 $17.00 $38.00 $38.00
Quarters $5.75 $5.75 $5.75 $5.75 $21.75 $21.00
Dimes $6.40 $6.40 $6.40 $6.40 $8.20 $8.00
Nickles $3.05 $3.05 $3.05 $3.05 $3.25 $3.25
Pennies $0.09 $0.09 $0.09 $0.09 $0.17 $0.14
Totals $142.29 $142.29 $142.29 $142.29 $371.37 $355.39
Money 1/1/14 2/1/14 3/1/14 4/1/14 5/1/14 6/1/14
Twenties $20.00 $40.00
Tens $30.00 $30.00
Fives $55.00 $60.00
Ones $36.00 $40.00
Quarters $20.50 $21.00
Dimes $8.00 $7.90
Nickles $3.25 $3.25
Pennies $0.14 $0.19
Totals $172.89 - $202.34 $0.00 $0.00 $0.00 $0.00