03-03-2014 HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE
Minutes for March 3,2014
The meeting was"called to order at 6:15 PM by Chairperson.Pauline Grant. Those also present
were Ann Petta,Masako Gifford, Frances Carter, Shelly Rosenkild, Martina Boentaran, Susan
Robles,Martha Monteon and City Secretary, Mari Montes.
SECRETARY'S REPORT: The minutes of February 3,2014 were read and approved on"a
motion by Ann and seconded by Shelly. Motion carried-All in favor.
TREASURER'S REPORT: The budget shows a total balance of$695.94 and a petty cash of
$191.06.
HISTORICAL REPORT: Frances-will keep bringing articles from the Sun and Ann will bring
articles from some of the other newspapers to be added to the Grand Terrace Historical
collection. The Foundation of Grand Terrace will keep upgrading the glass display case in the
lobby.
OLD BUSINESS:' Reimbursement to Shelly $11.28 (not including tax) for photos she took
during past events for the year 2013. Another set of photos will be ordered.
Shelly brought the beautiful photos she took during 2013 and passed them around to share and
appreciate. p ffj{- C[ph6p, (!
Some changes were made to the�Country Fair Guidelines and approved with corrections.
The Country Fair Guidelines will be included on the reverse of the application, as part of the
application.
NEW BUSINESS: Art Show on Sunday,May 0. with set up on Saturday, May 3Ta
We have.posters and applications. Mari will print the flyers in color. Frances will donate light
lavender paper. We need about 50 applications in white color.
The Woman's Club Tea Party will be on Wednesday, March 19, 2014 at The Lions Club.
Invitation extended to our Committee members with RVPS requested.
The meeting was adjourned at 7:10 PM.
J
Respectfully submitted,
Martha Monteon
Secretary
Grand Terrace Historical and Cultural Activities Committee �11
Country Fair Guidelines
Mission Statement:
The Country Fair began as, and continues to be, an arts and crafts show with an emphasis
in exhibiting local arts and craft talent in area such as paintings, ceramics and hand sewn
items. Home-grown plants & produce are also sold. Baking and cooking skills are
showcased in competition and sold after judging. The goal is to exhibit items that are
locally produced by people who live or work in Grand Terrace, and to provide a family-
friendly, fun and non-controversial community event.
The Country Fair is not intended to be a venue for controversial political and religious
messages that would interfere with-this purpose. To that end of providing a neutral
environment free of advocacy to be enjoyed by both locals and their families, the County
Fair seeks to exclude (as permissible by law) the presence of both political and religious
content at the County Fair: This exclusion seeks to avoid imposing political or religious
messages upon attendees. This exclusion (as permissible by law)from the Country Fair of
both political and religious messages (whether by advocacy or display) is also intended to
avoid on the part of the Country Feathe']#� of Grand Terrace any appearance of
sponsorship or, or advocacy for, ar or religious affiliation.
Who May Generally Participate
Those who live or work in Grand Terrace are encouraged to participate in the Country Fair..
Only children ages 10-17 may participate in the "Kids Cookie Contest".
Guidelines for Booths:
The following guidelines must be followed if an applicant desires to set up a Booth during
the Country Fair:
Historical and Cultural Committee
Treasury Report 2013/2014
A/C 210 Office Expense A/C #10-804-210/220
Month Description Debit Credit Balance
Balance Forward $300.00 $300.00
Jul
August
September
October
November
December
January
February
March
April .
May
June
Total $0.00 $300.00 $300.00
A/C 220 S ecial Departmental
Month Description Debit Credit Balance
Balance Forward $900.00 - $900.00
Jul
August
September
October
November Country Fair Insurance $428.00
December Masako birthday Expense $39.80
December 2 Name Tags $36.26
February
May
May
June
June
Total 220 Acct. $504.06 $900.00 $395.04
Total A/C 210 &A/C 220 $504.06 $900.00 $695.94
Report for Month of March
o �
Historical And Cultural Committee
Petty Cash Expense 2013/2014
Date Item Debit Credit Total
July Balance forward $142.29 $142.29
Jul
Nov Masako Country Fair Exp. $16.82
Nov Fair Income $189.90
Nov Drawing Income $46.00
Nov Sherry Donation $10.00
Nov Pauline,-Donuts $15.98
Dec Sherry Birthdy Decor. $54.69
Dec Pauline Turkey $34.41
Dec Ann, Ham, Bread and Butter $31.19
Dec Masako Tablecloth Cleaning $7.50
Dec Frances, Punch, Ice, Water $25.26
Apr Sherry, Photos of Fair $11.28
May
May
May
May
May
May
June
'une
Totals $197.13 $388.19 $191.06
Report for Month Of: Mar. 2014
Historical And Cultural Committee
Petty Cash Box 2013/2014
7/1/13 8/1/13 9/1/13 10/1/13 11/1/13 12/1/13
Twenties $60.00 $60.00 $60.00 $60.00 $1.80.00 $180.00
Tens $10.00 $10.00 $10.00 $10.00 $50.00 $40.00
Fives $40.00 $40.00 $40.00 $40.00 $70.00 $65.00 .
Ones $17.00 $17.00 $17.00 $17.00 -$38.00 $38.00
Quarters $5.75 $5.75 $5.75 $5.75 $21.75 $21.00
Dimes $6.40 $6.40 $6.40 $6.40 $8.20 $8.00
Nickles $3.05 $3.05 $3.05 $3.05 $3.25 $3.25
Pennies $0.09 $0.09 $0.09 $0.09 $0.17 $0.14
Totals $142.29 $142.29 $142.29 $142.29 $371.37 $355.39
Money 1/1/14 2/1/14 3/1/14 4/1/14 5/1/14 6/1/14
Twenties $20.00 $40.00 $40.00
Tens $30.00 $30.00 $20.00
Fives $55.00 $60.00 $60.00
Ones $36.00 $40.00 $39.00
Quarters $20.50 $21.00 $20.75
Dimes $8.00 $7.90 $7.90
Nickles $3.25 $3.25 $3.25
Pennies $0.14 $0.19 $0.16
Totals $172.89 $202.34 $191.06 $0.00 $0.00 $0.00
J T e h 3 Oth Annual
t Sh
Gran Terrace Ar OW
Sponsored by the Grand Terrace Historical and Cultural
Activities Committee
Please join. us in presenting an art
show to recognize and showcase the
artistic talents of our community.
a r
Sunda y, May 4, 2014
1 p.m. to 4 p�.m.
L p
Grand Terrace. Civic Center
Community Meeting Room.
(next to the Library). ,
22795 Barton Rd.
n,
`Past exhibits have included oil, watercolor, and
acrylic -paintings, collage, -photography, mosaics,
bonsai trees and hand-painted.china, as well as
quilted fiber art, needle-art, glass -and ceramic
tile art, digital art, carved walking sticks, fine
woodworking, and more!
For more info call 825-8608 or email
shellrosegsbcglobal.net
Tha • 0th nna1
G -rand-, Terrace Art Show. . .
Sponsored by the Grand Terrace Historical and.Cultural Activities Committee
Please join us in.presenting an art show to recognize and showcase
the artistic talents of our residents and those who work here.
Must be at least 18 years of age.
Sunday, May 4, 2014
1 P.M. to 4 p.m., ,
Q
Grand Terrace Civic Center
Community Meeting Room (next.to the. Library) , :
22795 Barton Rd.
If you wish to submit your artwork, .please fill out the form and mail.to:
Historical and Cultural Activities Committee
22795 Barton-Rd., Grand Terrace,-CA 92313
,All entry forms are due by April 20:-Participants .will.be called about a week
before the show. For more information, call Ann Petta at 825-8608, Pauline Grant-
at 783-1067, or email.shellrose@sbcglobal.net. Prior to acceptance, framed art
must be ready to hang and all art must have. name; phone # and type of medium
used taped to the back: The Historical and Cultural:Activities Committee has the
right to decline any artwork which. is deemed unsuitable for viewing by families.
Name: .
Address:
Telephone number Email address (optional)
Type of exhibit::
(i.e.: oil, acrylic, watercolor,. photography, digital art, pen and ink, sculpture,,
fabric arts', etc.)
Due to limited-space., the number.of exhibits per entrant will be determined after all forms
are received: Entrants must be 18 years or older.to.participate.
I, the undersigned,-do hereby hold harmless and.agree-to indemnify the City of
Grand Terrace,.the City's Committees,.agents,and employees,.from any and all
liability or personal 'injury or property damage arising as a result of my entry and
-activities, and the City's participations therewith, in the "Art-Show."
Signature Date