04-07-2014 1 ,
HISTORICALAND CULTURAL ACTIVITIES COMMITTEE
Minutes for April 7, 2014
The,meeting was called to order at 6:15 PM by Chairperson Pauline Grant. Those also present
were Ann Petta,Masako Gifford,Frances Carter, Shelly Rosenkild,Martina Boentaran, Martha
Monteon and City Secretary, Shar. Susan Robles was absent.
SECRETARY'S REPORT: The minutes of March 3,2014 were read and approved on.a motion
by Frances and seconded by Masako. Motion carried—All in favor.
TREASURER'S REPORT: The budget shows a total balance of$695.94 and a petty cash of
$191.06. Masako handed each member a copy of the current supply inventory.
HISTORICAL REPORT: Ann mentioned that the last case needs a title to explain what is in the
glass case. She talked to someone in charge of the Foundation of Grand Terrace and'they said
that they will keep upgrading what they have in the glass display case in the lobby.
ART SHOW:
On Sunday, May 4t'the Art Show will run from 1:00 to 4:00 PM.
On Saturday,May P,the Committee will arrive at 12:00 PM and stay approximately until
4:30 PM to accept the artwork. The Committee returns at 7:00 PM and stays approximately until
9:30 PM and set up the art exhibits.
On Sunday, May 4`h,Art Show day- members arrive, about 12:00 PM and stay approximately
until 6:00 PM.
Shelly already placed advertisement on the local news papers and she will hang Poster outside
City Hall on April 20th. Advertisement will be on the electronic Bulletin board and will appear
on television before the City of Grand Terrace meeting.
Ann reported that she has one application so far, for the Art Show and she will continue
contacting prospective artists.
Masako will distribute flyers by April 19t'.
Insurance cost for the Art Show is $189.37
The Friends of the Library will have a book sale at the City Hall's lobby.
NEW BUSINESS: Requests for history of Grand Terrace by Woman's Club and the Blue
Mountain Park group.. We decided to take no further action at this time.
The meeting was adjourned at 7:00 PM
Respectfully submitted,
Martha Mon eon,
Secretary
Historical and Cultural Committee
Treasury Report 2013/2014
A/C 210 Office Expense . A/C #10-804-210/220
Month Description Debit Credit Balance
Balance Forward $300.00 $300.00
Jul
August
September
October
November
December
January
February
March
April
May
June
Total $0.00j 300.00 $300.00
A/C 220 S ecial Departmental
Month Description Debit Credit Balance
Balance Forward $900.00 $900.00
Jul
August
September
October
November Country Fair Insurance 428.00
December Masako birthday Expense $39.80
December 2 Name Tags 36.26
February
May
May
June
June
Total 220 Acct. $504.06 $900.00 $395.94
Total A/C 210 &A/C 220 $504.06 $900.00 $695.94
Report for Month of April
Historical And Cultural Committee
Petty.Cash Expense 2013/2014
Date Item Debit Credit Total
July Balance forward $142.29 $142.29
Jul
Nov Masako Country Fair Exp. $16.82
Nov Fair Income $189.90
Nov Drawing Income $46.00
Nov Sherry Donation $10.00
Nov Pauline, Donuts $15.98
Dec Sherry Birthdy Decor. $54.69
Dec Pauline Turkey $34.41
Dec Ann, Ham, Bread and Butter $31.19
Dec Masako Tablecloth Cleaning $7.50
Dec Frances, Punch, Ice, Water $25.26
Apr Sherry, Photos of Fair $11.28
May
May
May
May
May
May
June
June
Totals $197.13 $388.19 $191.06
Report for Month Of: Apr. 2014
Historical And Cultural Committee
Petty Cash Box 2013/2014
7/1/13 8/1/13 9/1/13 10/1/13 11/1/13 12/1/13
Twenties $60.00 $60.00 $60.00 $60.00 $180.00 $180.00
Tens $10.00 $10.00 $10.00 $10.00 $50.00 $40.00
Fives $40.00 $40.00 $40.00 $40.00 $70.00 $65.00
Ones $17.00 $17.00 $17.00 $17.00 $38.00 $38.00
Quarters $5.75 $5.75 $5.75 $5.75 $21.75 $21.00
Dimes $6.40 $6.40 $6.40 $6.40 $8.20 $8.00
Nickles $3.05 $3.05 $3.05 $3.05 $3.25 $3.25
Pennies $0.09 $0.09 $0.09 $0.09 $0.17 $0.14
Totals $142.29 $142.29 $142.29 $142.29 $371.37 $355.39
Money 1/1/14 2/1/14 3/1/14 4/1/14 5/1/14 6/1/14
Twenties $20.00 $40.00 _$40.00 $40.00
Tens $30.00 $30.00 $20.00 $20.00
Fives $55.00 $60.00 $60.00 $60.00
Ones $36.00 $40.00 $39.00 . $39.00
Quarters $20.50 $21.00 $20.75 $20.75
Dimes $8.00 $7.90 $7.90 $7.90
Nickles $3.25 $3.25 $3.25 $3.25
Pennies $0.14 $0.19 $0.16 $0.16
Totals $172.89 $202.34 $191.06 $191.06 $0.00 $0.00