05-05-2014 HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE
Minutes for May 5, 2014
The meeting was called to order at 6:14 PM by Chairperson Pauline Grant. Those also present
were Ann Petta, Masako Gifford, Shelly Rosenkild, Susan Robles, Martha Monteon and City
Clerk, Debora Thomsen, Frances°Carter and Martina Boentaran were absent.-
SECRETARY'S REPORT: The minutes of April 7, 2014 were read.. Correction was made
under HISTORICAL.REPORT: Ann mentioned that the Lobby display case needs a title to
explain what is in the glass case. Minutes approved on a motion by Ann and seconded by Shelly.
Motion carried—All in favor.
TREASURER'S REPORT: The budget shows a total balance of$408.42 and'a petty cash of
$147.25. Art Show expenditures submitted for reimbursement were: Shelly - $21.58 for
balloons and Frances - $22.23 for punch, ice and water. Masako will be reimbursed$98.15 for
supplies.
HISTORICAL REPORT: Ann noted that she spoke to the person in charge of upgrading the
display material in the glass case; who will prepare a title, so that it will be clear that the
organization being honored is the Foundation of Grand Terrace.
Ann remarked that it was time to consider the next organization to be honored at-the City's
December Pot luck- birthday.dinner. She made a motion to choose the new G.T. High School.
Motion/Ann—seconded/Pauline—Motion/carried.
Pauline presented Certificates of Appreciation awarded to the Historical and Cultural Activities
Committee by the City Council and by the Office of Assembly.Woman Cheryl Brown. Mr. Jon
Gaede, representative-from the Office of Cheryl Brown,honored us with his presence and
participation at the annual Art Show.
OLD BUSINESS: The 30t'Annual Art Show, Sunday, May 4,.2014. Ann reported that 34
artists exhibited their art work. Between seventy to ninety enthusiastic visitors attended and
enjoyed the exhibits and refreshments.
Prints of photos will be order by Shelly.
The Committee agreed on the following suggestions for the next year:
The Art Show banner was a bit damaged by the wind, but will be saved for next year.
The electronic bulletin board across from the ASD Church needs to include the name�and date of
the event.
Request a proof of publication copy from the Sun and Press Enterprise newspapers, when .
publicity is submitted.
Continue the procedure of giving artists return tickets to present when claiming their art work.
Business card holders donated by Shelly were a good idea and should be continued.
The meeting was adjourned`at 6:51 PM.
Respectfully submitted,
Martha Monteon,
Secretary.
_ A Historical and Cultural Committee
Treasury Report 2013/2014
A/C #10-804-210/220
A/C 210 Office Expense
Month Description Debit Credit Balance
Balance Forward $300.00 $300.0.0
Jul
August
September
October
November
December
January
February
March
April
May
June
Total $0.001 $300.00 $300.00
A/C 220 S ecial Departmental
Month Description Debit Credit Balance
Balance Forward $900.00 900.00
Jul
August
September
October
November Country Fair Insurance $428.00
December Masako birthday Expense $39.80
December 2 Name Tags $36.26
February
May Masako Su lies 98.15
May Art Show Insurance $189.37
June
June
Total 220 Acct. $791.58 900.00 $108.42
Total A/C 210&A/C 220. $791.58 $900.00 $408.42
Re ort for Month of May
Historical And Cultural Committee
Petty Cash Expense 2013/2014
Date Item Debit Credit Total
July Balance forward _ $142.29 $142.29
Jul
Nov Masako Country Fair Exp. $16.82
Nov Fair Income $189.90 .
Nov Drawing Income $46.00
Nov Sherry Donation $10.00
Nov Pauline, Donuts $15.98
Dec Sherry Birthdy Decor. $54.69
Dec Pauline Turkey $34.41
Dec Ann, Ham, Bread and Butter $31.19
Dec Masako Tablecloth Cleaning $7.50
Dec Frances, Punch, Ice, Water $25.26
Apr Sherry, Photos of Fair $11.28
May Frances, Punch, Ice and Water_ $22.23
May Sherry, Balloons $21.58
May
May
May
May
June
'une
Totals $240.94 $388.19 $147.25
. Repo t for Month Of: Ma . 2014
Historical And Cultural Committee
Petty Cash Box 2013/2014
7/1/13 8/1/13 9/1/13 10/1/13 11/1/13 12/1/13
Twenties $60.00 $60.00 $60.00 $60.00 $180.00 $180.00
Tens $10.00 $10.00 $10.00 $10.00 $50.00 $40.00
Fives $40.00 $40.00 $40.00 $40.00 $70.00 $65.00 .
Ones $17.00 $17.00 $17.00 $17.00 $38.00 $38.00
Quarters $5.75 $5.75 $5.75 $5.75 $21.75 $21.00
Dimes $6.40 $6.40 $6.40 $6.40 $8.20 $8.00
Nickles $3.05 $3.05 $3.05 $3.05 $3.25 $3.25
Pennies $0.09 $0.09 $0.09 $0.09 $0.17 $0.14
- Totals $142.29 $142.29 $142.29 $142.29 $371.37 $355.39
Money 1/1/14 2/1/14 3/1/14 4/1/14 5/1/14 6/1/14
Twenties $20.00 $40M $40.00 $40.00 $20.00
Tens $30.00 $30.00 $20.00 $20.00 $20.00
Fives $55.00 $60.00 $60.00 $60.00 $40.00
Ones $36.00 $40.00 $39.00 . $39.00 $36.00
Quarters $20.50 $21.00 $20.75 $20.75 $20.25
Dimes $8.00 $7.90 $7.90 $7.90 $7.70
Nickles $3.25 $3.25 $3.25 $3.25 $3.20
Pennies $0.14 $0.19 $0.16 $0.16 $0.10
Totals $172.89 $202.34 $191.06 $191.06 $147.25 $0.00
Expense to restock boxes
Masako Gifford
Smart and Final
Plastic Tableclothes 10 $19.90
Small Foam Plates 3 Bags $8.37
Large Foam Plates 100 $3.38
Condiment cups 250 $5.49
Total $37.14
Sales Tax $2.97
Total with tax $40.11
Costco
Paper Dinner Plates $13.59
Coupon -$3.00 -$3.00
Knives 500 $10.49
Forks 500 $10.49
Spoons 500 $10.49_
Total $42.06
Sales Tax $3.72
Total with tax $45.78
Stater Bros.
Foil $7.99
Sales Tax $0.64
Total with tax $8.63
Walmart
Name Tags 2 Packs $3.36
Sales tax $0.27
Total with tax $3.63
TOTAL EXPENSE $98.15