01-13-2020 HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE
Minutes for the Month of January 13,2020
The meeting was called to order at 6:05 P.M.by Chairperson,Ann Petta. Those present were
Frances Carter,Shirley Hogue,Martina Boentaran and City Clerk, Debra.Thomas. Shelly
Rosenkild and Martha Monteon were absent.
SECRETARY'S REPORT: In the absense of Martha Monteon,Martina Boentaran took the minutes.
The minutes for December 2,2019,were approved on a motion by Frances Carter and seconded
by Shirley;.all in favor/MP.
TREASURER'S REPORT: The City account has a balance of$268.65-and a Committee petty cash
balance of$1,981.90.
HISTORICAL REPORT: The Terrace Hills Girl Scouts,started updating the display glass case in the
City Hall lobby. Their presentation given at the 41st Birthday Potluck Dinner was interesting and
informative.
The Girl scouts'leaders sent the Committee a few thank you cards,signed by the girls.
Ann noted that we had a good number of people enjoying the delicious food,cake and drinks at
the Potluck Dinner.
OLD BUSINESS: 41st Citv's Birthdav Potluck-Dinner Monday,December 9,2019 at 6 P.M.
Location: Grand Terrace Civic Centel-/Community Meeting Room
Ann's,expense for ham and condiments was.$32.34 and returned$7.66 in cash to Shirley,to
compensate for the$40.00 cash advanced previously received.
The Committee took notice that from now on,any packaged food,for example like fried chicken;
should be.transfered to a tray to facilitate serving and in the future warming trays will be used,
even if we have to buy one.
Based on previous discussion,it:was decided that Committee members should be able to
purchase whatever is necessary,without any further authorization, provided the amount is
$50.00 o(less.
Ann, made a motion to approve the authorization of$50.00 maximum for purchases made by
members of the Committee and it was unanimously agreed/MP.
City Clerk, Debra Thomas,suggested to have the agenda itemized for the following meeting,so
the Committee can cover the agenda in more detail.
The meeting was adjourned at 6:30 P.M.
Next Meeting: Monday, February 3,2020
Respectfully submitted,
Martha Monteon,
Secretary v