08-05-2019 HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE
Minutes for August 5,2019
The meeting was called to order at 6:10 p.m.by Chairperson, Pauline Grant. Those present were
Ann Petta,Frances Carter, Shirley Hogue, Martina Boentaran, Martha Monteon and City Clerk,
Debra Thomas. Shelly Rosenkild was absent.
SECRETARY'S REPORT: The minutes for June 3,2019, were read and approved,on a motion by
Frances and seconded by Ann;all in favor/MP.
TREASURER'S REPORT: Debra provided each member with a copy of the new Fiscal Budget
report for 7/O1/19 through 6/30/20. The new budget for the fiscal year is$1,000.00 in the City
account.
The Committee petty cash balance is$1,372.06. Shirley will request a$500.00 advance from
the City account. Motion by Frances was made to request advance from the City account in the
amount of$500.00,seconded by Ann; with all in favor/MP. Shirley submitted an advance
written request to Debra.
HISTORICAL REPORT: The Boy Scouts,Troop 40 have been updating the display glass case in the
City Hall lobby.
Ann will start calling people for the chili and baking contests;as well as other participants, in a
couple of weeks.
OLD BUSINESS: 35th Annual Art Show Sunday, May 5,2019
Reimbursement from the City's account to Shirley was$186.02 for supplies expense.
Reimbursement from Shirley to Martina was$25.88 for Art Show photo printing expense.
Shelly will send the thank you notes and a photo of the Artist and their work,to each Art Show
participant.
NEW BUSINESS: 38th.Annual Country Fair 9 am to 3 pm Saturday, November 2,2019
Martina made and printed a special invitation to the artists and quilters in our community for
the November Country Fair. The committee members read it and agreed that it is a good idea.
Martina will check the rental price of a hot dog cooker at the local Party Supplies.
The meeting was adjourned at 6:39 p.m.
Respectfully submitted, The next meeting: Monday,September 9,2019
Martha Monteon,Secretary
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