01-07-2019 HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE
Minutes for January 7,2019
The meeting was called to order at 6:15 p.m. by Chairperson, Pauline Grant. Those present were
Ann Petta,Shirley Hogue,, he=Rosen�k�il Martha Monteon and City Clerk, Debra Thomas.
Frances Carter,and Martina Boentaraere absent.
SECRETARY'S REPORT: The minutes for December 3,2018, were read and approved on a motion
by Ann and seconded by Shirley;all in favor/MP. A copy of the List of Judges, volunteers and
organizations for the 37th.Grand Terrace Country Fair,was provided to each member. The
thank you notes will be prepared and mailed by Martha.
Pauline requested a list of the Judges who volunteered at the chili-cook off and baking
contests,for the records and future reference.
The names of the Judges are: Debbie Earle,Woman's Club, President
Sally McGuire,G.T.Chamber of Commerce - Dierdre Taylor, Friends Of the Library
Lyndon Jones,G.T.Senior Center - Cindy Grande,G.T. Foundation, President
TREASURER'S REPORT: The City account budget shows a balance of$500 and a Committee
petty cash of$1,317.91.
HISTORICAL REPORT: The Boy Scouts,Troop 40 are updating the display glass case in the City
Hall lobby.
The Terrace Hills Middle School wil be contacted by Debra,so she can return the photos and
articles which were displayed in the glass case until the end of November 2018.
Ann noted that we had a good number of people enjoying the variety of delicious food,cake and
drinks at the 40th Anniversary Pot-luck Dinner. The presentation given by the Boy Scouts,Troop
40 was interesting and informative.
OLD BUSINESS: 40th Anniversary/Birthday Dinner - Wednesday, December 12,2018
Shirley's reimbursement to Ann was$9.45 for Ann's expense for ham, honey, mustard,butter
and flowers. She was given a$30.00 cash advance and her expenses were$39.45.
Shirley's expense for turkey breast, bread, dinner plates and table covers was$87.67. She
bought back from the Committee;for her own personal use- coffee,creamer,soda and water in
the amount of$46.95.
Martha will deliver to Martina her cash reimbursement of$32.34 which Ann was holding for
safe keeping.
The meeting was adjourned at 6:43 p.m.
The next meeting: Monday, February 4,2019
Respectfully submitted,
Martha Monteon,Secretary