08-01-2018 CITY OF GRAND TERRACE
HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE
SPECIAL MEETING
August 1, 2018
6:00 p.m.
City Hall Community Room
22795 Barton Road
AGENDA
Call meeting to order:
1. Public Comments
2. Secretary's Report:
Minutes.
3. Treasurer's-Report:
Balance.
4. Historical Report:
5. Old Business: None.
6. New Business: 37t"Annual Country Fair—Saturday,Noyember 3, 2018
Next Meeting Date:
September 10, 2018 @ 6;00 p.m.
Historical and Cultural Committee
Treasury Report 2017/2018
A/C 210 Office Expense A/C #10-804-210/220
Month Description Debit Credit Balance
Balance Forward __ 100.00 $100.00
July
Aw ust
September
October
November _
December
January --- ------- -- -
February
March
April May ---
June
Total _ 100.00 $100.00
A/C 220 Special Departmental
Month Description Debit Credit Balance
_— Balance Forward 500.00 $500.00
October ;Up. Dog
- 'I Banner $46.50
10 Kiosk Signs 12.50 Each 125.00
_ Design and Layout $75.00
_ Sales Tax $19.10
October City News Group Dis is Ad $123.39
October Masako Gifford, Country Fair Expense $42.30
I
Total 220 Acct. $431.29 $500.00 $68.71
Total A/C 210 & A/C 220 - $431.29 $600.00 $168.71
Report for Month of May
Historical And Cultural Committee
Petty Cash Expense 2017/2018
Date Item Debit Credit Total
July Balance forward $561.29 $561.29
Oct Shele , Art show Photos $19.23
Nov. Country Fair Income $333.50
Nov. Drawing Income $157.00
--------- __.-------------------
Nov. Shelle 's Face Painting $26.00
Nov. Shelley, Balloons $10.76
Nov. Pauline, Donuts $8.7
---------- -- —----............ 5---- 7 ---- - — -- - —- ----
Nov. Shelley, Face Paint Supplies $8.67
Nov. Shelley, Birthday Decorations $76.40
Nov Ann, Ham, Etc. $28.57
Dec Pauline, Turkey 12.00
Dec Masako, Birthday Expense $10.31 _
Dec _ Francis, Punch, Water, Ice $26.53 _
May Masako, Clean Tablecloth $8.00
Totals $209.22 $1077.79 $868.57
Re ort for Month Of: May
expdetl.rpt Expenditure Detail Report Page: 1,
08/01/2018 4:40PM
Periods: 0 through 13 CITY OF GRAND TERRACE
07/01/2017 through 06/30/2018
10 GENERAL FUND
804 HISTORICAL/CULTURAL COMMITTEE
Adjusted Year-to-date Year-to-date Pret
Account Number Appropriation Expenditures Expenditures Encumbrances Balance Used
804-220-000-000 SPECIAL DEPARTMENTAL EXPENSE 600.00 0.00 0.00 0.00 600.00 0.00
10/25/2017 invoice IN 10112017 UPDOG 265.60
Line Description:2017 GT COUNTRY FAIR BANNER AN Document Description :2017 GT COUNTRY FAIR BANNI
Vendor: 011437 UPDOG Check#74657
11/8/2017 invoice IN 25826 35.00-
Line Description:36TH ANNUAL GT COUNTRY FAIR Document Description :36TH ANNUAL GT COUNTRY F,
Vendor: 001810 CITY NEWSPAPER.GROUP Check#74686
11/8/2017 invoice IN 25869 123.39
Line Description:36TH ANNUAL GT FAIR DISPLAY AD Document Description :36TH ANNUAL GT FAIR DISPLA
Vendor: 001810 CITY NEWSPAPER GROUP Check#74686
11/15/2017 invoice IN 11192015 MG 42.30
Line Description:2017 COUNTY FAIR EXPENSES REIM Document Description :2017 COUNTY FAIR EXPENSES
Vendor: 011093 GIFFORD,MASAKO Check#74710
804-220-000-000 SPECIAL DEPARTMENTAL EXPENSE 600.00 466.29 466.29 0.00 133.71 77.72
Total GENERAL FUND 600.00 466.29 466.29 0.00 133.71 77.72
Grand Total 600.00 466.29 466.29 0.00 133.71 77.72
Page: 1
expstat.rpt Expenditure Status Report Page: �1
08/01/2018 3:OOPM
Periods: 0 through 13 CITY OF GRAND TERRACE
7/1/2018 through 6/30/2019
10 GENERAL FUND
804 HISTORICAUCULTURAL COMMITTEE
Adjusted Year-to-date Year-to-date Prct
Account Number Appropriation Expenditures Expenditures Encumbrances Balance Used
804-220-000-000 SPECIAL DEPARTMENTAL EXPENSE. 1,000.00 0.00 0.00 0.00 1,000.00 0.00
Total GENERAL FUND 1,000.00 0.00 0.00 0.00 1,000.00 0.00
Grand Total 1,000.00 0.00 0.00 0.00 1,000.00 0.00
Page: 1