HomeMy WebLinkAbout12-02-2013 HISTORICAL AND CULTURAL ACTIyITIES COMMITTEE
Minutes-for December 2;2, 01:3
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The meeting was called to order a1 25 P.M by Chairperson Pauline Grant,., Those also, resent `
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were Ann Petta,Masako Gifford,l±rances Carter;Shelly Roserikild,Martina:Boenfaran,Susan
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:.. Robles,'Martha Mont�on:and City Clerk Tracey Martinez.
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SEQRE'TARY'S REPORT; The rz inutes-.of November;4,2013 were read Correction was made fJ
that under OLD BUSINESS; We started with seven vendor applications for the Country Fair,
rather than 30. An reported that we had 3'0 vendors,not counting the cooking contestant
partrcil ants. Frances noted;a Lorreeison under:lVEW BL78INESS Thal the>F:oundat on of=Grand
Terrace will be the Organization to be.honored. Their.n aterraI will be fe00 0 the glass
display case to the lobby at"the An iversary Potluck Dinner Ap royal of the muiutes on;a
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motion by Ann,and,seconded by,Masako,'motion carried with 01'-embers in favor: '
TREAS[JRER'S REPORT: The budget shows a total balance`•uf$172 00 and apetty cash
:.balance oft3,55539
HISTORICAL:REPORT The lass dis la case is now em somebod from the Foundation
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will have.fo.make arrangements to-set up the display which needs to:be done while the:Citty Hall
building is open.
NEW BUSINESS: 35° Annvers ' Potluck Dinner;
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The.colors chosen for this year's decorations are.purple;gold and]ewel colors . . 4
Masako handed to each meimber ail inventory of`supplies;and she will purchase paper supplies. :
Shelly to.eived$100.00 in Wvanceao purchaseballoons and candy. Pauline-received$40 00 to:
pu_rchase.turkey breasts and Ann reserved$10.0640 purchase bread and butter
At this time we do riot have,a . of all'the attendee people at the Potluck:Dinner RSVP is,.
required by December 4,2013 Ann.provided Tracey with names of attendees and will call her
later to provide.`her with the names of other people who generally,attend
Shelly will contact the representative from;BU—t, c to confirm tl nation of-ham, .
The potluelc dinner wit[fake place;on Wednesday;December ff 20�1:3 at&bb P;M.
Tracey presented the-e bees of the Committee with a new roster: We said:good.bye to Tracey
and thank her for all her hel yea ears of service which.aze appreciated.
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The meeting u as:adjourned at 7.35 P..
Respectfully submitted;,
Martha Monteon,Secretary
17 -prical and Cultural Committee j
-Treasury Report 2013/2014
A/C 210 Office Expense . A/C #10-804-210/220
Month Description Debit Credit Balance
Balance Forward $300.00 $300.00
Jul
August
September
October
November
December
January
February
March
April
May
June
Total $0.00 $300.00 $300.00
A/C 220 S ecial Departmental
Month Description Debit Credit Balance
Balance Forward $900.00 900.00
Jul
August
September
October
November Country Fair Insurance $428.00
December
December
February
May
May
June
June
Total $428.00 $900.60 $1,200.00
Total A/C 210 &A/C 220 $428.00 $900.00 $772.00
Report for Month of January
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Historical And Cultural Committee
Petty Cash Expense 2013/2014
Date Item . Debit Credit Total
July Balance forward $142.29 $142.29
Jul
Nov Masako Country Fair Exp. $16.82
Nov Fair Income $189.90
Nov Drawing Income $46.00
Nov Sherry Donation $10.00
Nov Pauline, Donuts $15.98
Dec Sherry Birthdy Decor. $100.00
Dec, Pauline Turkey $40.00
Dec Ann, Ham, Bread and Butter $35.00
Dec Masako Tablecloth Cleaning $7.50
Dec
Apr
May
May
May
May
May
May
June
'une
Totals $215.30 $388.19 $172.89
Report for Month Of: Dec. 1 2013
historical And Cultural Committee �
Petty Cash Box 2013/2014
7/1/13 8/1/13 9/1/13 10/1/13 11/1/13 12/1/13
Twenties $60.00 $60.00 $60.00 $60.00 $180.00 $180.00
Tens $10.00 $10.00 $10.00 $10.00 $50.00 $40.00
Fives $40.00 $40.00 $40.00 $40.00 $70.00 $65.00
Ones $17.00 $17.00 $17.00 $17.00 $38.00 $38.00
Quarters $5.75 $5.75 $5.75 '$5.75 $21.7.5 $21.00
Dimes $6.40 $6.40 $6.40 $.6.40 $8.20 $8.00
Nickles $3.05 $3.05 $3.05 $3.05 $3.25 $3.25
Pennies $0.09 $0.09 $0.09 $0.09 $0.17 $0.14
Totals $142.29 $142.29 $142.29 $142.29 $371.37 $355.39
Money 1/1/14 2/1/14 3/1/14 4/1/14 5/1/14 6/1/14
Twenties $20.00 _
Tens $30.00
Fives $55.00
Ones $36.00
Quarters $20.50
Dimes $8.00
Nickles $3.25
Pennies $0.14
Totals $172.89 $0.00 $0.00 $0.00 $0.00 $0.00