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01/08/2013 - Regular Meeting1 1 Council Chambers CALL TO ORDER CITY OF GRAND TERRACE CITY COUNCIL MINUTES • JANUARY 8, 2013 Regular Meeting Grand Terrace Civic Center • 22795 Barton Road . 1i -T' Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation - Pastor Andy McRae, Azure Hills Seventh-Day Adventist Church Pledge of Allegiance - Councilwoman Sylvia Robles Attendee Name Title Status Arrived Walt Stanckiewitz Mayor Present Bernardo Sandoval Mayor Pro Tem Present Darcy McNaboe Councilwoman Present Jackie Mitchell Councilmember Present Sylvia Robles Councilwoman Present Betsy Adams City Manager Present Steve Elam Interim Finance Director Present Tracey Martinez City Clerk Present Richard Shields Community Development Director Present Richard Adams City Attorney Present Steve Dorsey San Bernardino County Sheriffs Department Present Manny Mendoza San Bernardino County Sheriffs Department Present 1. ITEMS TO DELETE 2. SPECIAL PRESENTATIONS 3. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Darcy McNaboe, Councilwoman SECONDER: Bernardo Sandoval, Mayor Pro Tem AYES: Stanckiewitz, Sandoval, McNaboe, Mitchell, Robles A. Waive Full Reading of Full Ordinances on Agenda C. Adoption of Resolutions to Update Bank and Investment Account Signature Authority Items Removed from Consent Calendar ' B. Award the Attached Contractor Agreement, (Bid GTB 12-05) for the Construction of Grand Terrace Fitness Park to Hamel Contracting Inc. To award the Agreement (GTB-12-05) for the construction of Grand Terrace Fitness Park to Hamel Contracting Inc., in the amount of $843,581.40 and appropriate $843,581.40 from Account No. 48-600- City of Grand Terrace Page 1 Updated 21712013 4:18 PM Minutes Grand Terrace City Council January 8, 2013 325-003, for construction of the Park and appropriate an additional $84,368.14, from Account No. 48-600- 325-003, to cover a ten (10) percent contingency fund. D. Approval of Check Register Nos. 12-25-2012 and 01-08-2013 To approve Check Register Nos. 12-25-2012 and 01-08-2013 with the request that details on the visa charges be itemized. 4. PUBLIC COMMENT JoAnn Johnson Indicated that the Friends of Blue Mountain still need to raise $40,000.00 to pay for the purchase of 10 1/2 acres of land. If the full amount of the money needed is raised by December 31, 2013, an addition 19 acres will be donated. All donations are deductible. She encouraged the Chamber to get involved. The Friends of Blue Mountain has a goal to establish a 90 acre wilderness park and preserve hiking and horse trails which would connect to Box Springs, in Riverside, and trails in Loma Linda. Majdr contributors will be recognized. She feels that this wilderness park would be a great tribute to first Mayor, Tony Petta. She herself donated $1,000.00. 5. COUNCIL REPORTS Councilwoman Sylvia Robles Indicated that both of her campaigns were about transparency. She expressed her concern that residents are not able to watch Council Meetings. With the media and newspapers being compressed she is concerned that Grand Terrace is not getting any coverage. She indicated that she would like the following items to be agendized for future Council Meetings: Discussion on the existing Cable Franchise to see if there is room to expand the coverage. ' Webstreaming the City Council Meetings. Landfill Agreement with the County of San Bernardino and discussion on whether we should entertain a request for proposals and what the time frame would be. Hiring college interns at minimum wage to help with press releases and public information. Workshop to formulate a Strategic Plan to openly discuss the structural deficit. Discussion on other sources of revenue for park land/space. She reported that she attended the funeral of Tony Petta. She felt that it was very spiritual. She also attended the retirement party for former San Bernardino County Sheriff, Rod Hoops. He indicated that he had a very soft heart for Grand Terrace and enjoyed working with the former City Manager. Councilwoman Jackie Mitchell Would like to have a public workshop to discuss the financial situation of the City Councilwoman Darcy McNaboe Indicated that the City of Grand Terrace lost substantial members of the community in 2012. She reported that there are a lot of parents, residents, and educators that are concerned following the events that happened at Sandy Hook Elementary School. She is happy to know that locally there was an enhanced Sheriffs presence as the students went back to school after the break. The schools have a policy that visitors need to have a valid reason to be on campus and they have to go through the office and check in. She is interested in knowing what enhanced measures have been implemented based on the recent events. She congratulated Penny Radtke for being named citizen of the year by City News. She is a very active member of the community. The Lion's Club will be holding their Eye Clinic on ' January 19, 2013 from 8:00 a.m. to 3:00 p.m. Also, January 18, 2013 is the deadline for the Lion's Club 2013 Spring Grants for the Grand Terrace High School Clubs. Applications are available on the Lion's Club website. She requested information on the work that is being done on Merle Court. City of Grand Terrace Page 2 Updated 21712013 4:18 PM Minutes Grand Terrace City Council January 8,' 2013 Richard Shields, Community Development Director Responded that the California Aqueduct is doing maintenance on the lines. It will be a few more weeks before the maintenance is complete. Mayor Pro Tem Bernardo Sandoval Thanked his peers for voting him in as Mayor Pro Tem. He indicated that law enforcement and the School District are working together to review the security plans for the schools and they are working on implementing things that can be done quickly with a minimal cost. He stated that he is very supportive of webstreaming Council Meetings, however, it is very expensive and feels that it is something that should be discussed when the. City begins to consider a tax. Assembly Member Cheryl Brown, our new Assembly Member, was sworn in. Grand Terrace is a small City, however, we don't act like a small City. The problems and challenges that we face require us to address them outside the boundaries of our City. Cheryl Brown is interested in Grand Terrace, which is critical. He thanked those who have supported he and his family with the unexpected loss of a close family member. Mayor Walt Stanckiewitz Reported that Assembly Member Cheryl Brown requested a meeting with him.- They met and discussed issues that are important to Grand Terrace. She understands what Cities are facing with the winding down of Redevelopment Agencies. Over $800,000.00 worth of items on the last ROPS were denied. Assembly Member Brown is committed to do what she can to get things moving in the right direction. He has confidence in her. 6. PUBLIC HEARINGS 7. UNFINISHED BUSINESS i8. NEW BUSINESS A. Grand Terrace Sports Leagues Facility Use and Assignment To establish an Ad -Hoc Committee including two Council Members, Mayor Pro Tem Sandoval and Council Member Robles, to meet with staff and representatives from each league to look at aportioning fields and other alternatives to accommodate all of the leagues and bring back a recommendation to the City Council for consideration. RESULT: APPROVED [UNANIMOUS] MOVER: Sylvia Robles, Councilwoman -SECONDER: Darcy McNaboe, Councilwoman AYES: Stanckiewitz, Sandoval, McNaboe, Mitchell, Robles Nick Betten Referred to an email that he sent to all of the members of the City Council. He feels that the practice time per player for soccer is not equivalent with football. It was his understanding that football was going to be able to use the fields at the high school. They do not plan on pursuing the use of the high school fields so that football can utilize them. Robert Sanchez He indicated that the only field that is well lit is the middle field at Rollins Park. Soccer teams are only practicing once, maybe twice per week. He feels that soccer is the only organization being asked to accommodate football. He is all for multiple sports but feels that they won't be able to accommodate all of the kids that sign up for soccer. City of Grand Terrace Page 3 Updated 21712013 4:18 PM Minutes Grand Terrace City Council January 8, 2013 Steve Bills Indicated that baseball was accommodating to football. They did not have winter ball this year because of a lack of interest and because of the football field use issues. They are willing to work with all programs. He suggested that.soccer use some of the fields at the elementary schools early in the evening to accommodate the younger teams. Richard Irwin Indicated that he is the Director of Coaches for soccer. He agrees that we are very limited on fields. He runs the special needs program through soccer and is concerned that losing field time will cause a conflict with the program. He respects all sports but doesn't understand why they would shrink a program that is successful. Linda Jimenez Stated that her children are involved with the football program. She feels that it should be about the kids. All children of the community should have the opportunity to play the sport they enjoy. One sport should not be more important than another. The program is expected to grow. Football is a big sport in the community. The kids that play football are not the same kids that play soccer. She feels that the community should not be fighting over fields. Hayward Robinson Stated that the conference requires them to have a home field, however, there is not a time frame for them to acquire one. Last year Valley College was their home field. They would prefer to play in Grand Terrace at the high school. They want to work with everyone and want to do what is best for all of the kids. He believes that there is room for everyone. John Echevarria Feels that soccer helps the kids be more competitive. His children play all sports and he supports football. They are here for the children. They are open to talks with football and they seemed to appreciate what they were given. Laura Morales Board Member, Colton Joint Unified School District, indicated that the High School fields were just released. Per policy the fields are not allowed to be used by other organizations other than for school programs for a year after the fields are released. The district has not denied the use of the fields for football they are still discussing the use of all facilities. They are limited on funds for repairs of the fields so they are being cautious on the policy for the use of all facilities. Angie Dischinger Concurred with Board Member Morales regarding the fields not being able to be used for a year after they are released. She doesn't have the authority to allow outside groups to use the fields. They need to preserve the integrity of the fields for the students. They want to work with the community and would like the high school to be the hub of the community. B. San Bernardino County Regional Greenhouse Gas Reduction Plan To receive and file this report. City of Grand Terrace Page 4 Updated 21712013 4:18 PM Minutes Grand Terrace City Council January 8, 2013 RESULT: APPROVED [UNANIMOUS] MOVER: Darcy McNaboe, Councilwoman SECONDER: Jackie Mitchell, Councilmember AYES: Walt Stanckiewitz, Darcy McNaboe, Jackie Mitchell, Sylvia Robles ABSENT: Bernardo Sandoval 1 Jeffrey McConnell Indicated that he would hope that consideration would be given to not implement anymore un-due burden on the building community when picking the menu items. He indicated that he would like the community to be able to give input with regard to this plan. C. Department of Finance Determination of Successor Agency's Recognized Obligation Payment Schedule III and Low -Moderate Income Housing Fund Due Diligence Review This is a receive and file report. No action was taken by the Council. 9. CLOSED SESSION The meeting was adjourned at 9:25 p.m. in Memory of Tony Petta, one of the City's Founding Fathers and the first Mayor of Grand Terrace. A. The Next Regular City Council Meeting will be held on Tuesday, January 22, 2013 at 6:00 PM. p f Mayor of Se—Cilry of Grand Terrace City Clerk the City of GrahMADTerrace City of Grand Terrace Page 5 Updated 21712013 4:18 PM