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10/14/2014CITY OF GRAND TERRACE v CITY COUNCIL MINUTES • OCTOBER 14, 2014 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center • 22795 Barton Road CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Mayor Stanckiewitz called the meeting to order at 6:02 p.m. Invocation was provided by Pastor Andy McRae from the Azure Hills Seventh-Day Adventist Church. Pledge of Allegiance was led by Interim Assistant City Manager Wong. Walt Stanckiewitz Darcy McNaboe Jackie Mitchell Sylvia Robles Kenneth J. Henderson Richard Adams Pat Jacquez-Nares Emily Wong Sandra Molina Cynthia Fortune Steve Elam Linda Phillips Steve Dorsey Title Status Mayor Present Council Member Present Council Member Present Council Member Present Interim City Manager Present City Attorney Present City Clerk Present Interim Assistant City Manager Present Community Development Director Present Finance Director Present Project Manager, Finance Department Present Director of Child Care Services Present SPECIAL PRESENTATIONS Introduction by Captain Dorsey (to include DVD Presentation - "Every 15 Minutes") Arrived Mayor Stanckiewitz welcomed Captain Steve Dorsey, San Bernardino County Sheriffs Department, and thanked him for attending the City Council Meeting. Captain Dorsey provided a summary of the "Every 15 Minutes" program that will be held at the Grand Terrace High School in 2015. He also provided a brief introduction to the video featuring the collaboration of the Los Osos High School and Rancho Cucamonga Police Department in 2014. After the video, Captain Dorsey requested that the Council formally approve funding for this project. By Council consensus, an item for formal adoption shall be placed on a future Council meeting agenda. Presentation by The REC Center Mayor Stanckiewitz welcomed Jennifer Araiza, Executive Director of the REC Center, and thanked her for attending the City Council Meeting. Jennifer Araiza, requested that everyone stand for the National Anthem sung by the students of the REC Center. Ms. Araiza also provided a summary of the REC Center in her PowerPoint presentation. City of Grand Terrace Page 1 Minutes Grand Terrace City Council October 141-20.14 Proclamation for Fire Public Safety Week presented to Fire Chief or Battalion Chief John Chamberlin - Mayor Stanckiewitz, along with the City Council, .presented the Proclamation, read by Council Member Mitchell, to Battalion Chief John Chamberlin and Fire Prevention Specialist Jeff Stinson of the San Bernardino County Fire Department, declaring., the week of October 5 - October 11, 2014 as Fire Prevention Week. Specialist Jeff Stinson thanked the City Council for the Proclamation on Fire Prevention -and for their support. CONSENT CALENDAR APPROVED ALL CONSENT CALENDAR ITEMS. RESULT_ - . APPROVED [UNANIMOUS] .� MOVER: Darcy McNaboe, Council,;Member SECONDER: Jackie Mitchell; Council Member AYES:` Wait 'Stanckiewitz, Darcy.McNaboe, Jackie Mitchell,, Sylvia Robles 1. Waive Full Reading of Ordinances on Agenda . WAIVED FULL READING OF ALL ORDINANCES ON AGENDA. 2. Approval of Minutes — Regular Meeting — 09/23/2014 3. Budget Appropriation for the Preparation of the Sewer System Management Plan APPROVED APPROPRIATION OF $10,000 INTO ACCOUNT # 21-175-250.000-000 FROM THE WASTEWATER DISPOSAL FUND TO COVER THE COST FOR PREPARATION'OF THE SEWER SYSTEM MAINTENANCE PLAN. 4. Monthly Financial Report for August 2014 RECEIVED AND FILED -;THE MONTHLY FINANCIAL REPORT FOR THE PERIOD. ENDING AUGUST 31, 264:. 5. Resolution Revising Appropriations Limit for Fiscal Year 2014-15 . A. REPEALED RESOLUTION NO.2014-023; WHICH ESTABLISHED THE APPROPRIATIONS LIMIT ' OF $11,369,967 FOR FISCAL YEAR 2014-15; AND, , B. 'ADOPTED RESOLUTION NO. 2014-066 TO ESTABLISH A REVISED APPROPRIATIONS LIMIT OF $11,426,043 FOR' FISCAL YEAR 2014-15 BASED ON INFORMATION'THAT WAS NOT' AVAILABLE WHEN RESOLUTION NO.2014-023 WAS ADOPTED. PUBLIC COMMENT None CITY COUNCIL COMMUNICATIONS. Council Member Jackie Mitchell Council Member Mitchell stated her concerns with vehicles speeding and not stopping at stop signs along Mt: Vernon, Michigan, and Pico streets. She're0ested that staff identify potential funding for striping on stop sign approaches and signage for school zones crossings. City of Grand Terrace Page 2 Minutes Grand Terrace City Council October 14,-2014 Council Member Sylvia Robles Council Member Robles stated her concerns with the City's notice on the parking issue sent to the occupants of the apartment complex next to City Hall. She informed staff that there are red curbs along the street that do not allow for sufficient parking. She requested that staff look into locations that the apartment occupants can park and asked if the City was renting parking spaces to these occupants. Council Member Robles participated in the Grand Terrace High School Career Day. She requested that community members participate in order to assist these students moving from High School to the work environment. Council Member Robles attended manufacturer's day event at Wilden Pump & Engineering. . . She also attended the Colton Joint Unified School District Cabinet Meeting. Council Member Robles commended Interim Assistant City Manager Wong on the Economic Development pamphlet she prepared for the International Council of Shopping Centers (ICSC) conference. Council Member Darcy McNaboe Council Member McNaboe stated she also attended the, Colton Joint Unified School District Cabinet Meeting and what she realized from this meeting was the need for partnering relationships with the community to assist the students with job shadowing and mentoring. She thanked Barnett Realty for their huge grand opening party. Mayor Walt Stanckiewitz Mayor Stanckiewitz stated he also attended the manufacturer's day event at Wilden"Pump & Engineering with Council Member Robles and Council Member Mitchell. This event was very beneficial to the high school students that participated. He read the memorandum that was distributed to all the Council Members on the Special Barton Road Interchange Construction Project slated to begin in 2016. Mayor Stanckiewitz stated that Auditor Controller, Larry Walker, had provided a copy of his presentation to all of the Council Members. Interim City Manager Henderson requested that Captain Dorsey speak on the traffic safety issues. Captain Dorsey stated that their main focus was educating the community on the dangers of speeding and various traffic violations. He further stated that they were actively working on addressing these issues and will be implementing specific traffic safetylenforcement measures in the future. PUBLIC HEARINGS To speak on Public Hearing Items, please fill out a Request to Speak Form and give- it to the City Clerk. Each person will be allowed 3 minutes to address the City Council. If you challenge in court any action taken concerning a Public Hearing item, you may be limited to raising only -those issues you, or someone else, raised at the Public Hearing described',in this notice or in written correspondence delivered to the City at, or prior to, the Public Hearing. All Public Hearings will be conducted following this format: (a) Public Hearing opened (d)'Appl'icant's comments (applicant not limited to 3 minutes) (b) Written communication (e) Oral -favor and opposition (speakers limited to 3 minutes) (c) City Councillstaff comments (f) Public Hearing closed City of Grand Terrace Page 3 Minutes Grand Terrace City Council October 14, 2014 6. Tentative Tract Map 14-01 (Tentative Tract Map No. 18071) Mayor Stanckiewitz opened the Public Hearing at 7:14 p.m. Community Development Director Molina provided a summary and PowerPoint presentation for this item. There was no written communications for this item. The Mayor requested comments from Council. At this time, there were no questions or comments by Council. Bill McKeever, Project Engineer, stated the issues the project had and corrected to date. Jeffrey McConnell, Grand Terrace resident, stated his support for this project. Mark Roberts, Grand Terrace resident, stated his opposition to the project. He requested single story homes, the project be fenced and that the adjoining block wall be, built to the height of the existing wood fence and that the wood fence be removed. Todd Campbell, -Grand Terrace resident, stated his opposition to the project. He requested that the wood fence be removed and that only the block fence be left standing. He also had an issue with the pad height of the new homes and requested that only single story homes be built for privacy. Mr.Campbell was further concerned with the dust level affecting his solar panels. Bill McKeever, Project Engineer, stated that the market and lots were not conducive .to single story homes. The State Department of Water Resources has very stringent requirements oh'the ability to lower the pad heights. The wood fences are located outside the developer's property, the best that could be done would be to build the block wall to the ,property line and each owner could remove their own wood fence. To address the dust, any project in the State of California is under extremely rigid requirements to limit the dust. Council Member McNaboe requested clarification on the single -story homes on the property. She further asked if the Planning Commission would make the determination on the single versus two story houses at a future date. Bill McKeever, Project Engineer, stated that there are six lots for single -story homes that need to be custom built; therefore, it would be very difficult to build as one story homes. Mr. McKeever clarified that the Planning Commission would only review the design aspects because the City did not have a requirement to build only single -story homes. Mayor Stanckiewitz stated that throughout the City there were elevation issues where some homes are higher than their neighbors. There being no further speakers on this item, Mayor Stanckiewitz closed the Public Hearing at 7:34 p.m. Council Member McNaboe requested clarification on item number 35 on the conditions of approval, perimeter fencing. Community Development Director Molina stated that the fencing would be determined upon the final grading plan. ADOPTED RESOLUTION NO. 2014- 067, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ADOPTING AN ENVIRONMENTAL ADDENDUM AND APPROVING TENTATIVE TRACT MAP NO. 14.01 (TENTATIVE TRACT MAP NO. 18071),A SUBDIVISON OF AN 8.26 ACRE PARCEL INTO 17 SINGLE FAMILY LOTS AND TWO LETTER LOTS LOCATED ON THE NORTH SIDE OF PICO STREET APPROXIMATELY 150 FEET EAST OF KINGFISHER ROAD. City of Grand Terrace Page 4 Minutes, Grand Terrace City Council., October 14,:2014 .RESULT:- APPROVED [UNANIMOUS]„ ' MOVER:, ` • Darcy McNaboe Council 'Member' i SECONDER: Sylvia Robles, Council Member AYES: WaltStanckiewitz, Darcy McNaboe, Jackie Mitchell, Sylvia Robles . UNFINISHED BUSINESS None. NEW BUSINESS 7. Ordinance Amending Responsibilities Related to Sewer Laterals . Interim Assistant City Manager Wong provided a brief summary on this item. Council Member Mitchell. stated that her neighbbr had to spend about;$12,000 for this type of repair. She asked if the maintenance,included those types of repairs. Interim Assistant City Manager'stated:that the ordinance would cover maintenance and repairs from the property line to the main only. The property' owner was responsible from the house to the property line: Council Member Robles supports this item. ADOPTED ORDINANCE NO. 2014-277, AN ORDINANCE OF. THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING: SECTION 13.04.010 OF CHAPTER .13.04 of Title 13 .OF THE GRAND TERRACE MUNICIPAL CODE MODIFYING AND REDEFINING RESPONSIBILITIES RELATED TO SEWER LATERALS. RESULT:, APPROVED`[UNANIMOUS]` MOVER: Sylvia Robles, Council, Member SECONDER: Darcy McNaboe, CounciLMember '- AYES: " Walf,Stanckiewitz, Darcy:McNaboe, Jackie Mitchell', Sylvia Robles 8.. Agreement for the Review and Update of the City's Personnel Rules & Regulations Interim Assistant City Manager Wong provided the staff report on this item. Council Member .Robles stated that this was a benefit for the City and asked Mr. Yee to provide his professional background. Oliver Nee, Labor Attorney,, Liebert Cassidy Whitmore, provided his experience with various public agencies. APPROVED AGREEMENT:NO. 2014-036 BETWEEN THE CITY OF GRAND TERRACE AND LIEBERT CASSIDY WHITMORE, TO PROVIDE -:SERVICES TO REVIEW ANDUPDATE THE CITY'S PERSONNELRULES AND REGULATIONS. RESULT:, APPROVED [UNANIMOUS] MOVER:. WalfStanckiewitz, Mayor, SECONDER: Sylva•Robles,,Council'Meinber AYES:- Walt Stanckiewitz, Darcy,McNaboe, Jackie Mitchell, Sylvia Robles,,,, .v City of Grand Terrace Page 5 Minutes Grand Terrace City Council October 14, 2014 9. Formation of City Council Committees Interim City Manager Henderson provided the staff report on this item. A Council and Staff discussion ensued on the various types of committees, the benefits of standing versus ad hoc committees, and the impact on the staff. By Council consensus, this item was continued to the November 12, 2014 City Council meeting. RESULT: CONTINUED Next: 11/12/2014 6:00 PM CITY MANAGER COMMUNICATIONS Interim City Manager Henderson introduced the new City Clerk, Pat Jacquez-Nares. He also reminded everyone of the modified front counter hours 7:30 a.m. to 12:30 p.m. Monday through Wednesday and 1:30 p.m. to 5:30 p.m. on Thursday. CLOSED SESSION Mayor Stanckiewitz recessed the City Council into Closed Session at 8:16 p.m. to consider the following: 10. Conference with Real Property Negotiators Property: 22130 Barton Road, Grand Terrace, CA 92313 Agency negotiators: Ken Henderson, Emily Wong, Robert Khuu Negotiating parties: Grand Terrace Lion's Club and Colton Joint Unified School District Under negotiation: Instruction will concern leases of real property by and for the City regarding the price and terms of payment for the leases. 11. Conference with Labor Negotiator, pursuant to Government Code Section 54957.6 Agency Representative: Richard L. Adams II, City Attorney, Unrepresented Employee: Interim City Manager 12. Public Employment, pursuant to Government Code Section 54957(b)(1) Title: City Manager RECONVENE TO OPEN SESSION Mayor Stanckiewitz reconvened the City Council Meeting at 9:57 p.m. He reported that direction was given by the Council to Real Property Negotiators that included a timeline and no further reportable action. He further reported that Council Member McNaboe recused herself from the Property discussion, citing a conflict of interest as a member of the Lions Club. Mayor Stanckiewitz reported on items 11 (Interim City Manager) and 12 (Public Employment of City Manager) that direction was given to the City Attorney to enlist the help of the Labor Attorney from Liebert Cassidy Whitmore to resolve this matter and no further reportable action. ADJOURN Mayor Stanckiewitz adjourned the City Council Meeting at 9:58 p.m. The Next Regular City Council Meeting will be held on Tuesday, October 28, 2014 at 6:00 p.m. 4 Vayor of ►Terrace City of Grand Terrace Page 6