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11/25/2014l CITY OF GRAND TERRACE CITY COUNCIL MINUTES • NOVEMBER 25, 2014 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center • 22795 Barton Road CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency. Mayor Stanckiewitz called the meeting to order at 6:04 p.m. Invocation was provided by Pastor Trevin Osbourn from Azure Hills Seventh-Day Adventist Church. Pledge of Allegiance was led by Captain Steve Dorsey from San Bernardino County Sheriffs Department. Attendee Name Title Status Arrived Walt Stanckiewitz Mayor Present Darcy McNaboe Council Member Present Jackie Mitchell Council Member Present Sylvia Robles Council Member Present Kenneth J. Henderson Interim City Manager Present Emily Wong Interim Assistant City Manager Present Richard Adams City Attorney Present Pat Jacquez-Nares City Clerk Present Sandra Molina Community Development Director Present Cynthia Fortune Finance Director Present Steve Elam Project Manager, Finance Department Present Linda Phillips Director of Child Care Services Present Steve Dorsey Captain Present SPECIAL PRESENTATIONS Certificate of Recognition - Heroic Life Saving Measures Mayor Stanckiewitz, Council Members McNaboe, Mitchell, and Robles, along with Assembly Member Cheryl Brown's Field Representative, Jon Gaede, and San Bernardino County Fire, Battalion Chief Steve Lasiter presented Certificates of Recognition for Heroic Life Saving Measures to Sonia Santander and Todd Visintainer from Grand Terrace Middle School and Jeffery Herrera and Captain Ed Noble from Fire Station 23A. City of Grand Terrace Page 1 Minutes Grand Terrace City Council. November 25, 2014 CONSENT CALENDAR i Y APPROVED ALL CONSENT CALENDAR ITEMS ALONG WITH THE MINUTES AS AMENDED. RESULT: APPROVED [UNANIMOUS] MOVER: SylviaRobles, Council Member ' SECONDER: Jackie Mitchell, Council Member AYES: Walt Stanckiewitz,°Darcy McNaboe, Jackie Mitchell, Sylvia -Robles , 1. Waive Full Reading, of Ordinances on Agenda WAIVED FULL READING OF ALL ORDINANCE ON AGENDA 2. Approval of Minutes _ Regular Meeting,— 11/12/2014 APPROVED THE NOVEMBER 12, 2014 MINUTES AS AMENDED. 3. Approval of Check Register No. 10312014 APPROVE CHECK REGISTER NO. 10312014, AS SUBMITTED, WHICH INCLUDES ' THE CHECK REGISTER ACCOUNT INDEX FOR FISCAL YEAR 2014-15. PUBLIC COMMENT None CITY COUNCIL COMMUNICATIONS Council Member Jackie Mitchell Council Member Mitchell wished everyone a safe and happy Thanksgiving Day. Council Member Sylvia Robles Council Member Robles provided an update on her trip to Cabo San Lucas, Mexico, including the devastation caused by inclement weather, lack of. leadership, lack, of proper building construction, the mass murder of the students in Guerrero, and all of the . missing people in Mexico. She also stated that during her stay in Mexico, it was the 104th year. anniversary of the Mexican Revolution. Council Member Robles also wished everyone a blessed Thanksgiving Day. Council Member Darcy McNaboe Council Member McNaboe thanked Council Member Robles for reminding them of the opportunities we have compared to other Countries. She also reminded everyone to shop local on Saturday, November 29, 2014 to promote small businesses. Council City of Grand Terrace Page 2 Minutes Grand Terrace City Council November 25, 2014 Member McNaboe reported that she attended the Colton Joint Unified -School District Board of Education Meeting on November 20, 2014. Two items of interest were the Grand Terrace High School Associated Student Body president's presentation on their annual activities and the Crossing Guards discussion with potential sites on McClarren/Vivienda by Grand Terrace Elementary and Brentwood/Thames by Terrace View. Council Member Naboe wished everyone a happy and safe Thanksgiving Day. Mayor Walt Stanckiewitz Mayor Stanckiewitz stated he also attended the School Board meeting and that. Board Member Roger Kowalski retired after 60 years of service to students. He read, for the record, the City Managers Budget Transmittal Letter from the City's Fiscal Year 2014/2015 Budget book, as follows: Goal #3, "Promote Economic Development" is the key to accomplishing the City's Goal #1 "Ensure Our Fiscal Viability". The importance of this goal, and the City Council's commitment to it, cannot be overstated. The development: and implementation of an effective economic development program requires appropriate expertise at the staff level and consistent, sustained political support at the City Council level. Even though a structurally -balanced budget was devised and adopted for FY 2014/2015, our Five -Year Financial Analysis clearly shows the fiscal challenges awaiting the City in all of the remaining fiscal years covered by the Analysis, including FY 2015/2016. When this assessment is taken in combination with the time and long-term effort required to develop and implement a successful economic development program, the remaining years covered by the Five -Year Financial Analysis become even more challenging..As such, everything we do as a City must be viewed within the context of.:whether or not the contemplated activity gets the City closer to realizing Goal #1, "Ensure Our Fiscal Viability', or further away. Not many things in life are truly black or white when making choices, but that is the approach staff recommends the ,City Council take when, inevitably, initiatives will be.presented to Council that, if approved, will detract from the effort of accomplishing goals numbered 1 and 3, respectively. From experience, if there is any doubt whatsoever in whether or'not a contemplatedactivity will actually result in the City, getting closer to. accomplishing Goal #1 "Ensure Our Fiscal Viability', it must be viewed, in the opinion of staff, as detracting from the required ,effort rather than enhancing such efforts as initiative proponents will, undoubtedly, claim. This will require uncommon and sustained discipline overran extended period of time, and by multiple City Councils and staff members as inevitable' turnover at elected and appointed levels occur over time. The year 2030 is but 1,5-years away. The 2030 Vision has been broken into three (3) five-year segments (2014-2020; 2021-2025; and, 2026- 2030) to aid in its effective implementation and in recognition that the first segment will be the most difficult to successfully implement. If the City and the: community at -large can rise to the challenge of successfully. implementing the 2014-2020 Strategic Plan, effectively implementingahe.two remaining five-year segments will be made significantly easier as a result. Mayor Stanckiewitz wished everyone a Happy Thanksgiving'Day. City' of Grand Terrace Page 3 Minutes Grand Terrace City Council, November 25, 2014 a 5. PUBLIC HEARINGS None UNFINISHED BUSINESS Proposed City of Grand Terrace Logo, Interim Assistant City Manager Wong presented the staff report for this item. Council Member Mitchell stated that the Council was also looking at three logos that Kasy-Carlsen submitted. The Mayor requested that each Council Member indicate which logos they preferred. A City Council and staff discussion ensued on the logos: ;By Council consensus, City logo G was approved with modifications to the mountains (rounding the mountains). ADOPT LOGO G AS THE OFFICIAL CITY OF GRAND TERRACE LOGO TO BE RESULT: APPROVED [UNANIMOUS] ;MOVER; Walt Stanckiewitz, Mayor SECONDER: Sylvia Robles, Council Member AYES:. Walt Stanckiewitz, Darcy McNaboe, Jackie Mitchell, Sylvia Robles NEW BUSINESS Update of Classification and Compensation Plan Interim Assistant City Manager Wong introduced the item and the City's• consultant; Mr Barry .Newton, from Creative Management Solutions. Interim Assistant City Manager Wong requested that recommendation 1 be amended to include the Finance Technician position. Barry Newton,_ Consultant,. _provided a summary of his PowerPoint Presentation for this item.. Council Member Robles asked if any other city he has consulted had a forty percent turnover rate and an average of sixteen percent less in compensation. Council Member Mitchell thanked Mr. Newton on a well written and extensive report.. Council Member McNaboe stated that she would reserve her questions until the next staff presentation during Mid -Year Budget Review. of Grand Terrace Page 4 Minutes Grand Terrace City Council - November 2512014 —, Mayor Stanckiewitz suggested that the staff be removed from the ten percent furlough, i first, before Council took up compensation plan implementation. He further stated that most of the City's staff members come into work on Fridays, Saturdays, and Sundays without pay. Council Member Robles stated that she did not support the misuse of human capital that was currently being done to the City's staff. Council Member Mitchell asked Mr. Brown if the ten 'percent furlough was taken into consideration and made up the sixteen percent lower compensation. She also asked for Mr.. Brown's opinion of the City's current staff having the adequate skill level to perform the duties or was it that the volume of work was the reason that staff had to work the weekends. Mr. Brown confirmed the ten percent furlough was not included in the market analysis and was in addition to the below market percentages included in the report... He further stated that the current staff was very- capable, very experienced, and that the City was very understaffed for the volume of work there was.., . Mr. Newton said that he had never encountered a forty percent turnover rate and that he had not seen an average sixteen percent less than market in compensation in a very long time. Interim City Manager Henderson restated the recommendations for the record reflecting the amendment to Recommendation 1 to include the Finance Technician position. 1. RECEIVE AND FILE THE CITY OF GRAND TERRACE CLASSIFICATION AND D COMPENSATION STUDY TO INCLUDE POSITION DESCRIPTIONS AND A CLASSIFICATION AND SALARY RANGE SCHEDULE AS AMENDED 2. DIRECT STAFF TO BRING FORWARD A REPORT DURING MID -YEAR BUDGET REVIEW THAT ANALYZES THE FISCAL IMPACT OF IMPLEMENTING A CLASSIFICATION AND COMPENSATION PLAN BASED UPON THE RECOMMENDATIONS IN THE STUDY; AND, 3. DIRECT STAFF TO; DEVELOP AN EQUITY ADJUSTMENT IMPLEMENTATION STRATEGY FOR CONSIDERATION BY COUNCIL WITH THE ADOPTION OF A NEW FICA W -110 RESULT: APPROVED [UNANIMOUS] MOVER- Jackie Mitchell, Council Member SECONDER: Darcy„ McNaboe,� Council ,Member AYES: Walt Stanckiewitz,lDarcy McNaboe, Jackie Mitchell, Sylvia Robles., 6. Amended Long Range Property Management Plan Community Director Molina presented the staff report for this item. City of Grand Terrace Page 5 Minutes Grand Terrace City Council Novembei 25;:2014 ADOPT RESOLUTION NO. 2014-069, A RESOLUTION OF THE SUCCESSOR AGENCY FOR THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE AMENDING THE LONG RANGE PROPERTY MANAGEMENT RESULT: APPROVED [UNANIMOUS] MOVER: 'Darcy McNaboe, Council Member SECONDER: Sylvia Robles, Council Member AYES: Walt Stanckiewitz, Darcy McNaboe;' Jackie Mitchell, Sylvia Robles 7. Personnel Rules, Regulations and Policies Interim Assistant City Manager Wong introduced Oliver Yee from the law firm of Liebert Cassidy, Whitmore. Mr. Yee presented the staff report for this item. Council Member McNaboe requested clarification on several items of these rules and regulations, including who was the Personnel Officer, which positions would require examinations, drug and alcohol testing, direct appointment positions, consistency within the documents definitions, overtime pay with the 9/80 schedule, and the. repercussions to a staff member that does not work overtime as directed by their supervisor. Mr. Yee stated that these regulations were made to provide the staff flexibility to administer them. He explained .the. 9/80 40 hour work. week as it pertained to the overtime pay. Interim City Manager stated that the City Council direct appointments were the City Manager and City Attorney. Council Member Robles stated that these personnel policies were very beneficial to the City. ADOPT RESOLUTION NO. 2014-070, A•RESOLUTION OF. THE CITY COUNCIL- OF THE, CITY OF GRAND TERRACE, ADOPTING PERSONNEL RULES, REGULATIONS AND POLICIES PURSUANT TO CHAPTER 2.24 OF THE GRAND RESULT: APPROVED [UNANIMOUS] MOVER: Sylvia Robles, Council Member SECONDER:, Jackie Mitchell, CouncilMember AYES: , Walt,Stanckiewitz, Darcy McNaboe, Jackie Mitchell, Sylvia Robles 8. Approval of Professional Services Agreement for Business License Auditing and Administration Services Project Manager Elam presented the staff report for this item. He also introduced Ms. Jullian McGinnis of MuniServices. City of Grand Terrace Page :6 Minutes Grand Terrace City Council, November 25,2014 Council Member Robles asked how the debtor's -arrears would be addressed. Project Manager Elam stated that the City's municipal code allows collecting past due amount over a three year period and this would be:fully enforced. Council Member McNaboe inquired about howw long would a business license audit take and if there was going to be an onsite audit for businesses. Project Manager Elam stated that most auditing is done without the need to go into a business. Ms. McGinnis confirmed what Mr. Elam had stated. Council Member Mitchell• requested clarification on the business outreach regarding the workshop that would be held and any additional outreach that would be done. She also asked if the City does not complete the three years is there a termination fee. Council Member Mitchell asked who is responsible for the maintenance of the kiosk. Project Manager Elam confirmed that the workshop information would be placed on the City's website. Ms. McGinnis also stated that they would work with. the Chamber of Commerce to facilitate the communication with the businesses. She stated that the City could at any time terminate the contract in writing. Ms.. McGinnis stated that there would be monthly maintenance included in the:agreements and daily internal monitoring with City staff. APPROVE THE ATTACHED PROFESSIONAL SERVICES AGREEMENT WITH MUNISERVICES, LLC, FOR BUSINESS LICENSE AUDITING AND ADMINISTRATION SERVICES. 12ESULT4:~ APPROVED [UNANIMOUS] MOVER.` Jackie Mitchell, CouncilMember SECONDER �1Nalt Stanckiewitz, Mayor A*ES m V1%alt:Stanckiewitz,, Darcy McNaboe,.Jackie Mitchell, Sylvia'Robles _ r 9. City Council Policies:and Procedures " Interim City Manager Henderson presented the staff report for this item. Mayor Stanckiewitz stated that Rosenberg's Rules were being used by other Councils within California. RECEIVE AND FILE THE PROPOSED 2030 VISION -COMPLIANT -CITY COUNCIL PROCEDURES AND LAY OVER THIS MATTER TO THE JANUARY 13, 2015 CITY COUNCIL MEETING FOR POSSIBLE ADOPTION. .APPROVED [UNANIMOUS] '.RESULT: , MOVER: Darcy McNaboe, Council Member Cityof Grand Terrace Page 7 Minutes Grand Terrace City Council November 25, 2014 SECONDER: Sylvia Robles, Council Member AYES: Walt Stanckiewitz, Darcy McNaboe, Jackie Mitchell, Sylvia Robles CITY MANAGER COMMUNICATIONS Interim City Manager Henderson thanked the City Council for tonight's and past actions and thanked staff for all their hard work. He also wished everyone a Happy Thanksgiving Day. CLOSED SESSION Mayor Stanckiewitz recessed the City Council into Closed Session at 8:01 p.m. to consider the following: 10. Public Employee Appointment, pursuant to Government Code section 54957(b)(1). Title: Interim City Manager RECONVENE TO OPEN SESSION Mayor Stanckiewitz reconvened the City Council Meeting at 8:22 p.m. He reported that direction was given to the City Attorney to generate a list of Interim City Manager applicants for the Council to interview. ADJOURN Mayor Stanckiewitz adjourned the City Council Meeting at 8:23 p.m. The Next Regular City Council Meeting will be held on Tuesday, December 9, 2014 at 6:00 p.m. A y e ity of Grand Terrace City of Grand Terrace Page 8