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Moran Janitorial Services, LLC- 2021-02 (a) 20,9_ I -0z AMENDMENT NO. 1 TO THE AGREEMENT FOR CONTRACT SERVICES BY AND BETWEEN THE CITY OF GRAND TERRACE AND MORAN JANITORIAL SERVICES, L.L.C. DATED JANUARY 12, 2021 This AMENDMENT NiO. 1 TO THE AGREEMENT FOR CONTRACT SERVICES BY AND BETWEEN THE CITY OF GRAND TERRACE AND MORAN JANITORIAL SERVICES, L.L.C. DATED JANUARY 12, 2021 ("Amendment No. 1") by and between the CITY OF GRAND TERRACE ("City") and MORAN JANITORIAL SERVICES, L.L.C. a California corporation("Contractor") is effective as of the 26th day of October, 2021. RECITALS A. The City and Contractor entered into that certain Agreement for Contract Services By and Between the City Of Grand Terrace and Moran Janitorial Services, L.L.C. dated-January 12, 2021, for certain janitorial services as more particularly described therein ("Original Agreement"). B. The total compensation under the Original Agreement is $25,020. C. The City and Contractor now desire to enter into this Amendment No. 1 to amend the services provided by Contractor to add an additional two days of services at City Hall and to accordingly increase the Contractor's total compensation by$6,528.00 (total $31,548.00). TERMS 1. Recitals. The recital set forth above are incorporated herein by this reference. 2. Contract Amendments. The Agreement is amended as provided herein: 2.1 Section 2.1 (Contract Sum) of the Original Agreement is hereby amended in its entirety as follows: "Subject to any limitations set forth in this Agreement, City agrees to pay Contractor the amounts specified in the "Schedule of Compensation" attached hereto as Exhibit "C" and incorporated herein by this reference. The total annual compensation, including reimbursement for actual expenses,shall not exceed$31,548.00(the "Contract Sum"), unless additional compensation is approved pursuant to Section 1.8." 2.2 Exhibit A of the Original Agreement is hereby replaced by Exhibit A of this Amendment No. 1. 2.3 Exhibit C of the Original Agreement is hereby replaced by Exhibit C of this Amendment No. 1. 3. Continuing Effect of Agreement. Except as amended by this Amendment No. 1, all provisions of the Agreement, as amended by Amendment No. 1, shall remain unchanged and in full force and effect. From and after the date of this Amendment, whenever the term "Agreement" appears in the Agreement, it shall mean the Agreement, as amended by this Amendment No. 1. 4. Affirmation of Agreement; Warranty Re Absence of Defaults. City and 'Contractor each ratify and reaffirm each and every one of the respective rights and obligations arising under the Agreement. Each party represents and warrants to the other that there have been no written or oral modifications to the Agreement other than as provided herein. Each party represents and warrants to the other that the Agreement is currently an effective,valid, and binding obligation. Contractor represents and warrants to City that, as of the date of this Amendment No. 1, City is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement. City represents and warrants to Contractor that, as of the date of this Amendment No. 1, Contractor is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement. 5. Adequate Consideration. The parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 1. 6. Authority. The persons executing this Amendment No. 1 on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 1 on behalf of said party, (iii) by so executing this Amendment No. 1, such party is formally bound to the provisions of the Agreement, as amended and (iv) the entering into this Amendment No. 1 does not violate any provision of any _other agreement to which said party is bound. [SIGNATURES ON FOLLOWING PAGE] IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 on the date and year first-above written. CITY: CITY OF GRAND TERRACE, a municipal corporation G.eiclael Milhiser, Interim City Manager 1/1i�ajuvw e ra Thomas, City Clerk APPROVED AS TO FORM: ALESHIRE &WYN , LLP Adrian R. Guerra, Ci y'Attorney CONTRACTOR: MORAN JANITORIAL SERVICES, L.L.C. By: &/ACL:0M Name: Willard Moran Title: CEO By: Name: Title: Address: �,� 1' /� ���LG//��`i✓/�l/,� i4��0 1C/1. Ct(eA14,9&1e.4. e-:U 91730 NOTE: CONTRACTOR'S SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO DEVELOPER'S BUSINESS ENTITY. CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached,and not the truthfulness,accuracy or validity of that document. STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO +h Mdi&';5;1 N0 A--,,N On C1 , 2021 before me, Q�0 taP ��l U Crersonally appeared M,11G16 mom proved to me on the basis of satisfactory evidence to be the pe whose namPt 1 /are su cribed to the within instrument and acknowled d to me th he s e/they executehe same i>�h' /her/their authorized capacity, and that b his er/their signatur on the instrument the pers71"r the entity upon behalf of which the perso%!bacted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. ,rh MELISSA NOLAN ;; Y WITNESS my hand and official seal. z W N,. Notary Public-CaliforniaSan Bernardino County f *° Commission p 2261577 My Comm.Expires Oct 7,2022 Signature: ' OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT ❑ INDIVIDUAL ❑ CORPORATE OFFICER TITLE(S) TITLE OR TYPE OF DOCUMENT ❑ PARTNER(S) ❑ LIMITED ❑ GENERAL ❑ ATTORNEY-IN-FACT❑ TRUSTEE(S) NUMBER OF PAGES ❑ GUARDIAN/CONSERVATOR ❑ OTHER DATE OF DOCUMENT SIGNER IS REPRESENTING: (NAME OF PERSON(S) OR ENTITY(IES)) SIGNER(S) OTHER THAN NAMED ABOVE EXHIBIT"A" SCOPE OF SERVICES I. The Contractor shall provide the City with Services to the City as follows: A. Locations. The Contractor shall perform janitorial services, as set forth below, ("Services") at the following locations: (1) Civic Center& Annex Building—22795 Barton Road, Grand Terrace, CA 92313 (2) Richard Rollins Park-22745 De Berry St; Grand Terrace, California 92313 (3) Veterans Freedom Park- 21950,Pico St, Grand Terrace, CA 92313 (4) Grand Terrace Fitness Park- 21937 Grand Terrace Rd, Grand Terrace, CA 92313 (5) Grand Terrace Dog Park— 22720 Vista Grande Way, Grand Terrace, CA 92313 B. TASK 1: Civic Center (1) Provide Services Five (5) Days/Week: Monday, Tuesday, Wednesday, Thursday, and Friday at City Hall"as follows: i. Sweep all hard-surfaced floors with treated.dust mops ii. Vacuum all carpet traffic patterns, giving special attention to public and executive areas iii. Empty all waste containers and place trash in pick-up areas iv. Dust desks, chairs, and office furniture with treated dust cloths (Papers and folders left on desks will not be moved.) v. Spot-clean door glass vi. Remove smudges from doors, door frames, and counters vii. Clean and polish drinking fountains viii. Return furniture to neat and,orderly position ix. Remove spillage spots from carpets x. Replace wastebasket liners as necessary xi. Spot-clean partition glass xii. Clean counter and floor areas around coffee machine xiii. Empty sanitary napkin containers and replace insert xiv. Polish all metal and mirrors xv. Clean and disinfect all dispensers xvi. Clean and disinfect wash basins,toilet bowls and urinals xvii. Disinfect underside and tops of toilet seats xviii. Spot-clean tile walls and toilet partitions xix. Spot-clean walls around wash basins xx. Mop all lavatory floors with germicidal solution xxi. Refill soap, towel, toilet tissue containers, and seat cover dispensers (Supplies will be provided) (2) Provide the following Weekly Services: i. Detail vacuum all carpeted areas ii. Dust baseboards, ledges, and window sills iii. Perform dusting of low-reach areas. Detail wood work. iv. Dust all counters, shelves,bookcases and file cabinets v. Spot clean painted partitions and painted walls vi. Spot-clean all wall switches and door facings vii. Clean entry door metal and thresholds viii. Clean lunchroom furniture and appliances ix. Replace basket liners (3) Provide the following Monthly Services: i. Perform dusting of high-reach areas including partition tops, door tops, and air conditioning vents ii. Dust picture frames iii. Brush down or vacuum wall ceiling vents iv. Clean and polish executive furniture (4) Provide the following Quarterly Services: i. Brush or vacuum upholstered furniture ii. Wipe down plastic and leather furniture iii. Clean entry door metal trim (5) Provide the following Floor Services: i. Mop composition floors for spillage daily ii. Clean and refinish all common areas floors (Twice/year) iii. Carpet shampooing(Twice/year) iv. Wipe down baseboards when refinishing floors (6) Providing the following Window Cleaning Services i. Spot clean entry lobby window glass inside and out ii. Spot clean partition glass (7) Provide the following Exterior Services: . i. Sweep entrance approaches daily C. TASK 2 Civic Center Annex Building (1) Provide Services One (1) Day/Week: Monday at the City Hall Annex Building Bathrooms as follows: i. Polish all metal and mirrors ii. Clean and disinfect all dispensers iii. Clean and disinfect wash basins, toilet bowls and urinals iv. Disinfect underside and tops of toilet seats v. Spot-clean tile walls and toilet partitions vi. Spot-clean walls around wash basins vii. Mop all lavatory floors with germicidal solution viii. Empty sanitary napkin containers and replace insert ix. Refill soap, towel, toilet tissue containers, and seat cover dispensers (Supplies will be provided) D. TASK 3: Provide Services at 7:00 a.m. and 1:00 p.m. - Saturday, Sunday & Holidays at Richard Rollins Park (referenced as "Subtask 3.111), Veterans Freedom Park(referenced as"Subtask 3.2"),and GT Fitness Park(referenced as "Subtask 3.311) as follows: (1) Daily Service for Common Areas i. Open parks and restroom facilities each morning at 7:00 a.m. ii. Polish all metal and mirrors iii. Clean and disinfect all dispensers iv. Clean and disinfect wash basins, toilet bowls and urinals v. Disinfect underside and tops of toilet seats A. Spot-clean tile walls and toilet partitions vii. Spot-clean walls around wash basins viii. Empty sanitary napkin containers and replace insert ix. Mop all lavatory floors with germicidal solution x. Bathroom receptacle liners will be changed at least 1 time/weekend xi. At 7:00 a.m. and 1:00 p.m. do the following: 1. Empty and wipe out all bathroom wastepaper receptacles 2. Refill soap,towel,toilet tissue containers, and seat cover dispensers (Paper supplies provided) 3. Check for and dispose of trash and debris on park grounds 4. Empty park trash receptacles 5. Clean picnic shelter areas (2) Weekly Service i. Brush down vents ii. Wash down ceramic tile walls and toilet compartment partitions iii. Perform high dusting iv. Pour clean water down floor drains to prevent sewer gases (3) Floor Services i. Scrub floor and refinish, clean baseboards (Twice/year) E. TASK 4: Provide Services at 7:00 a.m. and 1:00 p.m. - Saturday, Sunday & Holidays at Grand Terrace Dog Park (1)- Daily Service for Common Areas i. Open park each morning at 7:00 a.m., empty all waste containers and place trash in pick-up areas ii. Clean and polish drinking fountains iii. Check park for dog feces, collect and dispose iv. Restock pet waste bags at pet waste stations v. Check for and dispose of trash and debris on park grounds vi. At 7:00 a.m. and 1:00 p.m. do the following: 1. Check for and dispose of trash and debris on park grounds 2. Empty park trash receptacles if full 3. Clean picnic table areas 4. Restock pet waste bags at pet waste stations as needed II. As part of the Services, Contractor will prepare and deliver such tangible work products to the City as may be requested by the City from time to time. III. In addition to the requirements of Section 6.2, during performance of the Services, Contractor will keep the City appraised of the status of performance by delivering status reports as requested by the City from time to time. IV. The City reserves the right to conduct inspections to confirm that the proper levels of janitorial maintenance service are performed on the City facilities. If the City finds the maintenance service fails to meet expectations, the City will notify the Contractor in writing. Contractor shall promptly correct any deficiencies within 24 hours. Failure to correct such deficiencies or repeating the same deficiency will be considered a breach of the Contract. All Services performed under this Agreement is subject to review and acceptance by the City, and must be revised by the Contractor without additional charge to the City until found satisfactory and accepted by City. V. A review of the services provided within this Agreement will be_ performed by the Contractor on an annual basis. The Contractor and the Public Works Director will discuss work performed since the last review, and answer questions pertaining to delivery of Services. EXHIBIT"C" SCHEDULE OF COMPENSATION I. Contractor shall perform the following tasks at the following rates: Task Description Monthly Cost Yearly Cost 1 Cleaning of City Hall 5 days/week on $1,214.00 $14,568.00 Monday,Tuesday, Wednesday, Thursday, and Friday 2 Cleaning of City Hall Annex Building $90.00 $1,080.00 Bathroom 1 day/Week on Monday 3.1 Provide Access at 7:00 a.m. and Cleaning $400.00 $4,800.00 Services Twice a day(at 7:00 a.m. and at 1:00 p.m.) on Saturday, Sunday, and Holidays at Richard Rollins Park 3.2 Provide Access at 7:00 a.m. and Cleaning $400.00 $4,800.00 Services Twice a day (at 7:00 a.m. and at 1:00 p.m.) on Saturday, Sunday, and Holidays at Veterans Freedom Park 3.3 Provide Access at 7:00 a.m. and Cleaning $400.00 $4,800.00 Services Twice a day (at 7:00 a.m. and at 1:00 p.m.) on Saturday, Sunday, and Holidays at GT Fitness Park 4 Provide Access at 7:00 a.m. and Cleaning $125.00 $1,500.00 Services Twice a Day(at 7:00 a.m. and at 1:00 p.m.) on Saturday, Sunday, and Holidays at Grand Terrace Dog Park Total Annual $31,548.00 Cost: II. Within the budgeted amounts for each Task, and with the approval of the Contract Officer, funds may be shifted from one Task subbudget to another so long as the Contract Sum is not exceeded per Section 2.1, unless Additional Services are approved per Section 1.8. III. The City will compensate Contractor for the Services performed upon submission of a valid invoice. Each invoice is to include: A. Line items for all personnel describing the work performed, the number of hours worked, and the hourly rate. B. Line items for all materials and equipment properly charged to the Services. C. Line items for all other approved reimbursable expenses claimed, with supporting documentation. D. Line items for all approved subcontractor labor,supplies,equipment,materials,and travel properly charged to the Services. IV. The total annual compensation for the Services shall not exceed$31,548.00 as provided in Section 2.1 of this Agreement.