06/06/1996 GRAND TERRACE PLANNING COMMISSION
MINUTES OF REGULAR MEETING
JUNE 6, 1996
The regular meeting of the Grand Terrace Planning Commission was called to order at the Grand
Terrace Civic Center, 22795 Barton Road, Grand Terrace, California on June 6, 1996 at 7:00
p.m. by Vice Chairperson, Doug Wilson.
Present: Doug Wilson, Vice-Chairperson
Ray Munson, Commissioner
Moire Huss, Commissioner
Matthew Addington, Commissioner
LeeAnn Garcia, Commissioner
Patrizia Materassi, Community Development Director
Larry Mainez, Associate Planner
Pat Peterson, Community Development Department Secretary
Absent: Jimmy W. Sims, Chairperson
Fran Van Gelder, Commissioner
6:20 P.M. CONVENED PART I OF PUBLIC WORKSHOP SESSION - IN CITY
MANAGER'S CONFERENCE ROOM UPSTAIRS
Present: James Coffin, President, C-Y Development
Virgil Barham, Director, Building, Safety and Public Works
* Larry Mainez, Associate Planner, displayed preliminary site and architectural plans for a
14,000 square foot building to house a commercial swimming pool supply company on
Commerce Way. Plans were reviewed and discussed on a preliminary basis. Applicant
answered questions regarding the San Bernardino County Flood Control access easement and
loading area. Virgil Barham, Director of Building, Safety and Public Works suggested
enlarging the 12' loading door to 14' in height. Associate Planner Mainez told the group the
applicant is agreeable to the 15% landscape requirement. The parking plan was also
reviewed and architectural plans were received well.
Motion was made by Commissioner Addington to approve staff's recommendation to allow
applicant to enter the plan check phase when applicable provided a letter be signed that in
case changes occur during formal review plan check will need to be redone at the applicant's
risk. Seconded by Vice Chairperson Doug Wilson. Motion carried. All ayes.
Commissioner Van Gelder and Chairperson Sims absent.
6:55 P.M. ADJOURNED PUBLIC WORKSHOP SESSION I
7:00 P.M. CONVENED SITE AND ARCHITECTURE REVIEW BOARD/
PLANNING COMMISSION MEETING
* Call to Order
* Pledge of Allegiance led by Commissioner Huss.
* Roll Call
* Public address to Commission shall be limited to three minutes unless extended by the
Chairman. Should you desire to make a longer presentation, please make written
request to be agendized to the Community Development Director.
PUBLIC PARTICIPATION: NONE
ITEM#1
PLANNING COMMISSION MEETING MINUTES - MAY 2, 1996
MOTION
PCM-96-26
PLANNING COMMISSION MEETING MINUTES - MAY 2, 1996
Motion by Commissioner Munson to approve Planning Commission Meeting minutes of May
2, 1996.
Seconded by Commissioner Addington.
Commissioner Addington suggested the following corrections:
Page 4 Replace the word "every" with "ever" in the second to last line of paragraph
of Mr. Yasin's comments.
Page 6 Replace the word "raised" with "razed" in line three of the sixth paragraph.
Commissioner Munson amended his motion to include the above two corrections.
Commissioner Addington second the motion as amended.
MOTION
VOTE
PCM-96-26
Motion carried. 5-0-0-2. Chairperson Sims and Commissioner Van Gelder absent.
ITEM #2
SA-95-14/E-96-06
ARCO KWIK STOP
ALI YASIN, OWNER
APPLICATION FOR SITE AND ARCHITECTURAL REVIEW AND ENVIRONMENTAL
REVIEW TO EXPAND EXISTING ARCO STATION BY 676 sf.
22087 BARTON ROAD, GRAND TERRACE (Item #3 continued from meeting of May 2,
1996.)
MOTION
PCM-96-27
Motion by Commissioner Addington to continue this agenda item to July 2, 1996.
Seconded by Commission Huss.
MOTION
VOTE
PCM-96-27
Motion carried. 5-0-0-2. Chairperson Sims and Commissioner Van Gelder absent.
Continued to the meeting of July 2, 1996, for presentation of new site plan including
additional information as requested by the Commission.
ITEM#3
CUP-85-09-A1/E-96-07
THE TERRACE
EMERITUS CORPORATION
AMENDMENT OF CONDITIONAL USE PERMIT TO INCLUDE DAILY ASSISTANCE
SERVICES FROM WITHIN,VIA UPGRADE FROM A BOARD & CARE FACILITY TO
A RESIDENTIAL CARE FACILITY FOR THE ELDERLY (R.C.F.E. LICENSE), AND
APPLICATION FOR ENVIRONMENTAL REVIEW.
22325 BARTON ROAD, GRAND TERRACE, CA
Staff report presented by Larry Mainez, Associate Planner. A mitigated negative declaration was
prepared following an environment review. The property is designated as General Commercial in
3
the Barton Road Specific Plan Area. Surrounding properties are zoned General Commercial,Village
Commercial, R-3 and R-17.2. Applicant's proposed changes would be to allow assistance with
activities of daily living, including assistance in bathing and dressing residents and medication
monitoring. Approval is required by the City , State Department of Social Services, Community
Care Licensing Division and Fire Warden.
The current CUP designation of"senior rest home" was approved August 5, 1985. No expansion
of the existing site is anticipated. Repairs and remodelling is planned to meet code requirements.
He said the R.C.F.E. license is not a convalencent care facility license. The convalencent care
facility is only permitted through a Barton Road Specific Plan amendment. It is not the applicant's
intention to provide the services of a convalencent care facility.
The architect has worked with staff to resolve the lot line adjustment issue pending from the 1985
project approval. Associate Planner displayed an overhead projection indicating the old and new
lot lines pending approval. The lot line adjustment is anticipated to be completed without further
delay.
52 parking spaces are required per the zoning code. The facility currently has 96 spaces. The
current code requires only 1 space for every 4 beds. Staff feels parking is more than adequate.
Secondary access is required by the fire marshal for emergency purposes. Staff has agreed with the
applicant and fire marshal that the secondary access will be from the southwest corner of the
property at Reed and LaPaix. The secondary access will be locked until needed as an emergency
access. Director explained the third possible access is the common driveway between the subject
property and the adjacent undeveloped property to the south. The common driveway was one of the
original conditions of approval of the project in 1985. Director Materassi explained it need not be
maintained as the secondary access on Reed fulfills the fire requirements.
Mr. Mainez said there are currently no unresolved issues of the project. Staff supports approval of
the project subject to recommended conditions of approval.
Director said The Terrace retirement hotel has appeared on lists of the State licensed residential care
facilities for many years. The previous owners applied for licensure however never completed the
process. This process will provide closure to the issue.
7:35 p.m. OPENED FOR PUBLIC HEARING
BRENT MARINO
IRWIN ARCHITECTURAL GROUP
7400 CENTER AVENUE, SUITE 215
HUNTINGTON BEACH, CALIFORNIA
Stated he is the representative for Emeritus Corporation, and can answer questions relating
to architectural or administrative concerns.
4
GINNA SLOCUM
12274 REED AVENUE
GRAND TERRACE, CALIFORNIA 92313
She stated she has concerns about the possible traffic associated with the secondary access
from Reed. She was concerned that the gate may not remain locked. She also wants the
common driveway adjacent to the canal to be secured at all times.
Mr. Mainez said the locked gate condition would be strictly enforced. The fire department and
owners are the only entities with access to keys.
JAY BARTMAN
12220 REED
GRAND TERRACE, CA
Said he objects to the additional access from Reed. He said he has small children and does
not see why any additional access is necessary. There is a graffiti problem in the area. He
said he appreciates the code enforcement work the City has done to get the trees trimmed to
increase visibility. He said there is ungated access from Barton Rd. and DeBerry along the
canal used by law enforcement, Riverside Highland Water Company and unauthorized
persons. Based upon this he does not feel any other access (from Reed) is needed.
Mr. Marino said the proposed solid gate for fire access from Reed would be as high as the existing
block wall and permanently locked unless there is an emergency.
Vice-Chairperson Wilson asked why the lot line adjustment was not done at the time of original
project approval in 1985. Director responded that the lot line adjustment was a condition of
approval but the parcel was sold prior to the condition being met. City decided there was no public
nuisance and no need to evict seniors since there was plenty of parking spaces to accommodate
occupancy. The south parcel is now owned by Emeritus Corporation so there is no longer the
potential for dispute of ownership.
Director Materassi recommended the applicant address the issue of the secondary access. The chair
invited the applicant to the podium.
ALAN BYRON
22325 BARTON ROAD
GRAND TERRACE, CA
The fire marshal told applicant a second fire access is required for this project. Emeritus
owns both parcels of land which are the subject of these discussions. He encouraged the
Commission to order the common driveway closed to prevent pedestrian traffic from
traversing the parking lot through the Emeritus property through to Reed. He said the fire
department responds to the hotel approximately 3-4 times per week on an emergency basis.
5
His firm was concerned about the fire potential in the south lot so trimmed the trees and
addressed the dry weed complaints. There are currently no plans to develop the southerly
parcel of land. There is currently security on the property nightly to discourage trespassing
and graffiti. Law enforcement asked Emeritus to cut back the vegetation on the south parcel
for visibility and security issues.
MOTION
PCM-96-28
Motion by Commissioner Addington to delete condition#8 to eliminate the gate adjacent to
the canal for the common drive at the southeast corner of the hotel parcel.
Motion seconded by Commissioner Huss for discussion.
MOTION
VOTE
PCM-96-28
Motion carried. 4-1-0-2. Vice-chairperson Wilson voted "no". Chairperson Sims and
Commissioner Van Gelder absent.
MOTION
PCM-96-29
Motion by Commissioner Addington to add Condition#13, requiring a six foot high block
(replacing the existing wood fence)commencing at the existing block wall near Reed Street
and continuing along the south property line to the east property line.
Seconded by Commissioner Garcia.
Commissioner Garcia asked for a description of what is on the undeveloped southerly lot as
well as the wall/fence situation. Associate Planner Mainez responded with the description.
Commissioner Munson said he would like to see a six foot chain link fence with landscaping
instead of the block wall.
MOTION
VOTE
PCM-96-29
Motion carried. 4-1-0-2. Commissioner Munson voted "no". Chairperson Sims and
Commissioner Van Gelder absent.
6
MOTION
PCM-96-30
Motion by Commission Garcia to amend Condition #7 to define the secondary vehicular
access gate on Reed to be "20 feet wide, solid metal, level with the existing block wall" at
the west end of the parking lot.
Motion seconded by Commissioner Huss.
MOTION
VOTE
PCM-96-30
Motion carried. 4-1-0-2. Commissioner Munson voted "no". Chairperson Sims and
Commissioner Van Gelder absent.
MOTION
PCM-96-31
Motion by Commissioner Addington to approve CUP-85-09-Al and E-96-07 as amended.
Motion seconded by Commissioner Garcia.
MOTION
VOTE
PCM-96-31
Motion carried. 5-0-0-2. Chairperson Sims and Commissioner Van Gelder absent.
ITEM#4
Z-96-01/E-96-08
C-Y DEVELOPMENT,JAMES COFFIN, PRESIDENT
APPLICATION FOR ZONE CHANGE FROM C2, GENERAL BUSINESS, TO CM,
COMMERCIAL MANUFACTURING DISTRICT, AND THE RELATED
ENVIRONMENTAL REVIEW APPLICATION
PARCELS NUMBERED 277-451-17,277-452-05,277-452-06 and 277-452-07 COMMERCE
WAY, GRAND TERRACE, CA
Staff report and overhead projection presented by Larry Mainez, Associate Planner. The property
is approximately 4 acres and is zoned C2 with CM zoning to the south and west; to the north is
General Commercial in the Barton Road Specific Plan and C2 on the west side of the I215 freeway.
The Land Use designation is General Commercial (includes C2 and CM). A General Plan
amendment is not required. Property owner is proposing a new building on the lot just east of
Johnstone Supply.
Staff recommended conditions to require the property owner dedicate land to achieve and required
80' right of way.
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Staff supported the project and stated there are no unresolved issues at that time. Staff
recommended approval of the project with the associated negative declaration subject to
recommended conditions of approval.
8:40 P.M. PUBLIC HEARING OPENED
JAMES COFFIN, PRESIDENT & CEO
C-Y DEVELOPMENT
Said he has owned this property for quite some time and is in agreement with the conditions
of approval as proposed by staff. He said he has had several inquiries in addition to Superior
Pool Products to explore similar facilities. He said he believes this project will be developed
in a very attractive manner so as to be an asset to the City.
8:44 P.M. PUBLIC HEARING CLOSED
Commissioner Garcia said this new development is exciting to see in our City.
MOTION
PCM-96-32
Motion by Commission Addington to approve as recommended by staff.
Motion seconded by Commissioner Garcia.
Vice-Chairperson asked if there is a tentative plan for the southerly parcels affected by this zone
change. Director said there is not currently any specific projects proposed. Director explained that
although the change from C2 to CM will expand types of uses including light manufacturing uses
there will be extra emphasis placed on street scape to ensure the appearance is appropriate for light
manufacturing as well as commercial uses.
MOTION
VOTE
PCM-96-32
Motion carried. 5-0-0-2. Chairperson Sims and Commissioner Van Gelder absent.
8:45 P.M. ADJOURNED SITE AND ARCHITECTURE REVIEW BOARD/PLANNING
COMMISSION MEETING
8:45 P.M. ADJOURNED FOR 5-MINUTE RECESS
8:55 P.M. RE-CONVENED PART II OF PUBLIC WORKSHOP SESSION
* Vice-chairperson Wilson read and presented the Commendation to Commissioner Ray
Munson
* Information to Planning Commission
• Community Development Director advised the Planning Commission that David
Evans and Associates, Inc. has been recommended to the City Council to be the
consultant for the design of the bicycle lane grant project. Work is expected to begin
shortly after the June 13, 1996 City Council Meeting.
• Community Development Director said she is currently working to review 5
proposals and select the consultant(s) for the General Plan Housing and Circulation
Elements. The final decision/selection should be completed the week of June 10,
1996.
• Commissioners with Consultant Firms and Conflict of Interest Issues-Director said
any commissioner associated with a consulting firm are allowed to send a letter of
interest to be placed on the City's RFP list, however, should such project come
before the Planning Commission that Commissioner is expected to abstain from
participating and voting on the project.
• The City's new Economic Development Profile was given to each commissioner.
• Director explained that Commissioner Garcia (on behalf of the Planning
Commission)and JoAnn Johnson(on behalf of the General Plan Task Force)will be
riding in the Grand Terrace Days Parade on June 8. She talked about the booth
sponsored by the Community Development Department and invited commissioners
to visit the booth after the parade.
• Director Materassi reminded the commissioners of the new workshop time of 6:20
p.m. and said that although there are no projects scheduled for public hearing on June
20, 1996, a workshop will take place to discuss the design review process and
parliamentary procedures. The City attorney has been requested to attend.
* Information from Planning Commission
• Vice-chairperson Wilson inquired about the lack of progress on Dr. Choo's office at
the corner of Barton Rd. and Palm Avenue. Director explained the project was
stopped because the approved plans were not being followed for construction,
apparently due to some structural problems discovered during construction, and
incorrect location of rear property lines.
• Commissioner Addington asked Director to schedule a public workshop to cover
items on the "Unscheduled Public Hearings" list he recently received.
9:25 P.M. ADJOURNED PART II OF PUBLIC WORKSHOP
NEXT PLANNING COMMISSION MEETING (WORKSHOP) TO BE HELD ON
JUNE 20, 1996, at 6:20 P.M.
Respectfully submitted, Ap
l � ,
Patrizia Materassi Doug Wilson
Community Development Director Vice-Chairperson, Planning Commission
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