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09/14/2006 FILECOPY T y • , • Gn AR U GRMID TPki2 CE - September 14,.2006 I , 22795 Barton Road , Grand Terrace California 92313-5295 , ' Civic Center - ' - (909)824-6621 , , , Fax(909)783-7629 - , ' Fax(909)783-2600 ' - _ ' Maryetta Ferre CITY -OF GRAND TERRACE " Mayor - - - Bea Cortes - , MayorPro Tem " " ,CRA%CITY COUNCIL - ' , . Herman Hilkey' Lee Ann Garcia REGULAR MEETINGS , ` Jim Miller Council Members = , Thomas J:Schwab , "2ND AND 4TH Thursday - 6:0.0 p.m. ' City Manager , "Council Chambers - - Grand Terrace Civic Center , 22795 Barton Road T VACATED BY MAYOR FERRE'. /8/2006 1 . FILECOPY T y • , • Gn AR U GRMID TPki2 CE - September 14,.2006 I , 22795 Barton Road , Grand Terrace California 92313-5295 , ' Civic Center - ' - (909)824-6621 , , , Fax(909)783-7629 - , ' Fax(909)783-2600 ' - _ ' Maryetta Ferre CITY -OF GRAND TERRACE " Mayor - - - Bea Cortes - , MayorPro Tem " " ,CRA%CITY COUNCIL - ' , . Herman Hilkey' Lee Ann Garcia REGULAR MEETINGS , ` Jim Miller Council Members = , Thomas J:Schwab , "2ND AND 4TH Thursday - 6:0.0 p.m. ' City Manager , "Council Chambers - - Grand Terrace Civic Center , 22795 Barton Road T VACATED BY MAYOR FERRE'. /8/2006 CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS SEPTEMBER 14,2006 GRAND TERRACE CIVIC CENTER 6:00 PM 22795 Barton Road '1'Hh;CITY OFGRANDTERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF1090.IF-YOU REQUIRE'SPECIAL ASSISTANCE TO PARTICI•PATE IN THIS.MEETING;'PLEASE CALL THE-CITY-CLERK'S OFFICE AT_(909):824-6621 AT LEAST 48:HOURS:PRIOR TO THE MEETING: - IF;YOU.DESIRE:Tit/ADDRESS THE CITY COUNCIL DURING THE:MEETING;PLEASE"COMPLETE A REQUEST TOSPEAK FORM AVAILABLE AT THE.ENTRANCE AND.PRESENT IT TO THE CITY CLERK._.SPEAKERS:WILL BE CALLED UPON BY THE:MAYOR AT THE APPROPRIATE.TIME,, * Call to Order- Invocation-Calvary,The Brook Church * Pledge of Allegiance- * Roll Call- STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 08-24-2006 Minutes Approve ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS A. Home of Distinction Award B. Grand Terrace Martial Arts Graduating Class and New Belt Ranks 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approve Check Register Dated September 14,2006 Approve B. Waive Full Reading of Ordinances on Agenda C. Approval of 08-10-2006 and 08-24-2006 Minutes Approve D. Award of the Street Slurry Contract to American Asphalt Approve South,Inc.for the 2006-07 Slurry Seal Program E. Measure I Capital Improvement Plan for FY 2006-2011 Approve F. Barton Road Bicycle Lane Improvements from Mt. Vernon Award Avenue to Michigan Street(BTA 03/04-08-SBD-02) G. Continuing Appropriations for FY 06-07 Approve H. Award of the Asphalt Crack Sealing Contract to Road Works, Approve Inc. Auto Insurance: CONTRACTOR shall provide Auto Insurance as follows: Business Auto/Umbrella Liability Insurance. Primary coverage shall be written on ISO Business Auto Coverage form CA 00 01 06 92 including symbol 1 (Any Auto). Limits shall be no less than (one) 1 million dollars per accident. Starting and ending dates shall be concurrent. If Contractor owns no autos, a non-owned auto endorsement to the General Liability policy described above is acceptable. SECTION 15 LEGAL ACTION Should the City bring any legal or equitable action for the purpose of protecting or enforcing its rights under this Agreement, the City shall recover, in addition to all other relief, its reasonable attorney's fees and court costs to be fixed by the Court. City of Grand Terrace- ROAD MAINTENANCE SERVICES ON MT. VERNON AVENUE 5 s was criminalizing the experience for the children because safe and sane are not the problem. This is the first year of legitimate enforcement or certified mail, such as notices delivered by personal delivery, facsimile transmission or courier service, shall be deemed given upon receipt,rejection or refusal of the same by the Party to whom the notice is given. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice or other communication sent. RVPUB\EKIM\710475.4 4 Terrace and Colton. Every time he opens the paper or gets a mailer from SANBAG they are starting new projects other places and it is disheartening when he sees them widening freeways every place else. They say the y amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 COUNCIL AGENDA 09-14-2006 PAGE 2 OF 2 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION 4. PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law,the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. 5. REPORTS A. Committee Reports 1. Emergency Operations Committee a. Minutes of August 1,2006 Accept b. Appoint Committee Members(Randy Halseth to Appoint Regular Member Position&Robert Stewart to an Alternate Member Position) B. Council Reports 6. PUBLIC HEARINGS-None 7. UNFINISHED BUSINESS-None 8. NEW BUSINESS A. Award of the Competitively Bid Mt.Vernon Street Road Approve/Appropriate Maintenance Services Contract to Roquet Paving,Inc. B. Contract Approval Between the City of Grand Terrace and Approval the County of San Bernardino Regional Parks Department for$50,000 in Funding for ADA Compliant Play Equipment at TJ Austin and Pico Parks 9. CLOSED SESSION-None ADJOURN THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON THURSDAY,SEPTEMBER 28,2006 AT 6:00 P.M. AGENDA ITEM REQUESTS FOR THE 09-28-2006 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 09-21-2006. 08-10-2006 and 08-24-2006 Minutes Approve D. Award of the Street Slurry Contract to American Asphalt Approve South,Inc.for the 2006-07 Slurry Seal Program E. Measure I Capital Improvement Plan for FY 2006-2011 Approve F. Barton Road Bicycle Lane Improvements from Mt. Vernon Award Avenue to Michigan Street(BTA 03/04-08-SBD-02) G. Continuing Appropriations for FY 06-07 Approve H. Award of the Asphalt Crack Sealing Contract to Road Works, Approve Inc. Auto Insurance: CONTRACTOR shall provide Auto Insurance as follows: Business Auto/Umbrella Liability Insurance. Primary coverage shall be written on ISO Business Auto Coverage form CA 00 01 06 92 including symbol 1 (Any Auto). Limits shall be no less than (one) 1 million dollars per accident. Starting and ending dates shall be concurrent. If Contractor owns no autos, a non-owned auto endorsement to the General Liability policy described above is acceptable. SECTION 15 LEGAL ACTION Should the City bring any legal or equitable action for the purpose of protecting or enforcing its rights under this Agreement, the City shall recover, in addition to all other relief, its reasonable attorney's fees and court costs to be fixed by the Court. City of Grand Terrace- ROAD MAINTENANCE SERVICES ON MT. VERNON AVENUE 5 s was criminalizing the experience for the children because safe and sane are not the problem. This is the first year of legitimate enforcement or certified mail, such as notices delivered by personal delivery, facsimile transmission or courier service, shall be deemed given upon receipt,rejection or refusal of the same by the Party to whom the notice is given. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice or other communication sent. RVPUB\EKIM\710475.4 4 Terrace and Colton. Every time he opens the paper or gets a mailer from SANBAG they are starting new projects other places and it is disheartening when he sees them widening freeways every place else. They say the y amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 ..'�L-J`..+:•4h'W OJ.! � 1i 11� b—db'"u''L'—li��<:�..as CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING-AUGUST 24, 2006 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace,was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on August 24, 2006 at 6:00 p.m. PRESENT: Maryetta Ferre, Chairman Bea Cortes, Vice-Chairman Herman Hilkey, Agency Member Lee Ann Garcia, Agency Member Jim Miller, Agency Member Tom Schwab, City Manager Tracey Martinez, Deputy City Clerk Larry Ronnow,Finance Director Gary Koontz, Community Development Director Richard Shields,Building& Safety Director Lt. Hector Guerra, Sheriff's Department John Harper, City Attorney ABSENT: Steve Berry, Assistant City Manager CONVENE COMMUNITY REDEVELOPMENT AGENCY MEETING APPROVAL OF 08-10-2006 MINUTES CRA-2006-20 MOTION BY VICE-CHAIRMAN CORTES, SECOND BY AGENCY MEMBER MILLER, CARRIED 5-0, to approve the August 10, 2006 Community Redevelopment Agency Minutes. Chairman Ferre adjourned the Community Redevelopment Agency Meeting at 6:10 p.m.,until the next CRA/City Council Meeting that is scheduled to be held on Thursday, September 14, 2006 at 6:00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace CRA AGENDA ITEM NO. MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 09-21-2006. 08-10-2006 and 08-24-2006 Minutes Approve D. Award of the Street Slurry Contract to American Asphalt Approve South,Inc.for the 2006-07 Slurry Seal Program E. Measure I Capital Improvement Plan for FY 2006-2011 Approve F. Barton Road Bicycle Lane Improvements from Mt. Vernon Award Avenue to Michigan Street(BTA 03/04-08-SBD-02) G. Continuing Appropriations for FY 06-07 Approve H. Award of the Asphalt Crack Sealing Contract to Road Works, Approve Inc. Auto Insurance: CONTRACTOR shall provide Auto Insurance as follows: Business Auto/Umbrella Liability Insurance. Primary coverage shall be written on ISO Business Auto Coverage form CA 00 01 06 92 including symbol 1 (Any Auto). Limits shall be no less than (one) 1 million dollars per accident. Starting and ending dates shall be concurrent. If Contractor owns no autos, a non-owned auto endorsement to the General Liability policy described above is acceptable. SECTION 15 LEGAL ACTION Should the City bring any legal or equitable action for the purpose of protecting or enforcing its rights under this Agreement, the City shall recover, in addition to all other relief, its reasonable attorney's fees and court costs to be fixed by the Court. City of Grand Terrace- ROAD MAINTENANCE SERVICES ON MT. VERNON AVENUE 5 s was criminalizing the experience for the children because safe and sane are not the problem. This is the first year of legitimate enforcement or certified mail, such as notices delivered by personal delivery, facsimile transmission or courier service, shall be deemed given upon receipt,rejection or refusal of the same by the Party to whom the notice is given. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice or other communication sent. RVPUB\EKIM\710475.4 4 Terrace and Colton. Every time he opens the paper or gets a mailer from SANBAG they are starting new projects other places and it is disheartening when he sees them widening freeways every place else. They say the y amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 Check Register Dated September 14, 2006 vchlist Voucher List Page: 1 09/06/2006 3:48:42PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 58121 8/17/2006 004587 MANAGED HEALTH NETWORK MHN AUG. MHN INSURANCE 34-400-142-000-000 9.82 34-800-142-000-000 14.37 10-120-142-000-000 17.83 10-125-142-000-000 11.89 10-140-142-000-000 17.84 10-172-142-000-000 2.70 10-175-142-000-000 1.83 10-180-142-000-000 25.05 10-370-142-000-000 12.15 10-380-142-000-000 5.94 10-440-142-000-000 136.01 10-450-142-000-000 8.67 21-572-142-000-000 5.94 32-370-142-000-000 3.46 Total : 273.50 58122 8/17/2006 005452 PACIFICARE OF CALIFORNIA PACIFICARE AUGUST PACIFICARE HEALTH INS 10-370-142-000=000 620.55 10-380-142-000-000 290.51 10-440-142-000-000 795.57 10-450-142-000-000 365.85 21-572-142-000-000 327.98 32-370-142-000-000 177.30 34-400-142-000-000 460.36 34-800-142-000-000 243.90 10-440-142-000-000 531.55 10-022-63-00 7,622.89 10-120-142-000-000 870.49 10-125-142-000-000 534.41 10-140-142-000-000 1,078.84 10-172-142-000-000 140.14 10-180-142-000-000 1,030.93 10-175-142-000-000 97.48 Total : 15,188.75 (� Page: 1 C M CEI L, ki L:.,r..] ED.,! ' ce: CONTRACTOR shall provide Auto Insurance as follows: Business Auto/Umbrella Liability Insurance. Primary coverage shall be written on ISO Business Auto Coverage form CA 00 01 06 92 including symbol 1 (Any Auto). Limits shall be no less than (one) 1 million dollars per accident. Starting and ending dates shall be concurrent. If Contractor owns no autos, a non-owned auto endorsement to the General Liability policy described above is acceptable. SECTION 15 LEGAL ACTION Should the City bring any legal or equitable action for the purpose of protecting or enforcing its rights under this Agreement, the City shall recover, in addition to all other relief, its reasonable attorney's fees and court costs to be fixed by the Court. City of Grand Terrace- ROAD MAINTENANCE SERVICES ON MT. VERNON AVENUE 5 s was criminalizing the experience for the children because safe and sane are not the problem. This is the first year of legitimate enforcement or certified mail, such as notices delivered by personal delivery, facsimile transmission or courier service, shall be deemed given upon receipt,rejection or refusal of the same by the Party to whom the notice is given. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice or other communication sent. RVPUB\EKIM\710475.4 4 Terrace and Colton. Every time he opens the paper or gets a mailer from SANBAG they are starting new projects other places and it is disheartening when he sees them widening freeways every place else. They say the y amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 vchlist Voucher List Page: 2 09/06/2006 3:48:42PM CITY OF GRAND TERRACE Bank code : bofa - Voucher Date Vendor Invoice Description/Account Amount 58123 8/17/2006 003420 INLAND COUNTIES INSURANCE SVCS Dental &Vision AUGUST DENTAL&VISION INS. 10-022-63-00 1,225.23 Total : 1,225.23 58124 8/17/2006 006772. STANDARD INSURANCE COMPANY std " STANDARD INS- LIFE AND DISABILITY 10-120-142-000-000 20.85 10-125-142-000-000 13.90 10-140-142-000-000 20.85 10-172-142-000-000 3.13 10-175-142-000-000 2.09 10-180-142-000-000 27.86 10-370-142-000-000. 9.72 10-380-142-000-000 6.95 10-440-142-000-000 68.25 10-450-142-000-000 10.43 21-572-142-000-000 6.33 32-370-142-000-000 2.78 34-400-142-000-000 10.08 34-800-142-000-000 16.68 10-022-63-00 1,140.60 Total : 1,360.50 58125 8/18/2006 010533 RIVERSIDE CONCERT BAND 08182006 Concert In The Park-8/18/2006 23-200-63-00 600.00 Total : 600.00 58126 8/18/2006 010677 VIDMAR, BRANDON LU0687 Reimbursement-Building Permit 10-420-10 50.00 10-400-03 33.00 Total : 83.00 58127 8/18/2006 006720 SO.CA.EDISON COMPANY 091406 July Utility Charges 15-500-601-000-000 21.51 16-510-238-000-000 3,846.08 26-600-238-000-000 49.80 26-601-238-000-000 41.50 26-602-238-000-000 58.10 Page: 2 C M CEI L, ki L:.,r..] ED.,! ' ce: CONTRACTOR shall provide Auto Insurance as follows: Business Auto/Umbrella Liability Insurance. Primary coverage shall be written on ISO Business Auto Coverage form CA 00 01 06 92 including symbol 1 (Any Auto). Limits shall be no less than (one) 1 million dollars per accident. Starting and ending dates shall be concurrent. If Contractor owns no autos, a non-owned auto endorsement to the General Liability policy described above is acceptable. SECTION 15 LEGAL ACTION Should the City bring any legal or equitable action for the purpose of protecting or enforcing its rights under this Agreement, the City shall recover, in addition to all other relief, its reasonable attorney's fees and court costs to be fixed by the Court. City of Grand Terrace- ROAD MAINTENANCE SERVICES ON MT. VERNON AVENUE 5 s was criminalizing the experience for the children because safe and sane are not the problem. This is the first year of legitimate enforcement or certified mail, such as notices delivered by personal delivery, facsimile transmission or courier service, shall be deemed given upon receipt,rejection or refusal of the same by the Party to whom the notice is given. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice or other communication sent. RVPUB\EKIM\710475.4 4 Terrace and Colton. Every time he opens the paper or gets a mailer from SANBAG they are starting new projects other places and it is disheartening when he sees them widening freeways every place else. They say the y amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 vchlist V.,ucher List Page: 3 09/06/2006 3:48:42PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 58127 8/18/2006 006720 SO.CA.EDISON COMPANY (Continued) Total : 4,016.99 58128 8/18/2006 010586 THE JAMIESON GROUP 2006.127 PROFESSIONAL SERVICES 10-370-255-000-000 5,350.00 Total : 5,350.00 58129 8/23/2006 005702 PUBLIC EMPLOYEES' RETIREMENT prend 8/11/06 Contribution for PR end 8/11/06 10-022-62-00 13,172.34 Total : 13,172.34 58130 8/24/2006 006880 IDENTIX IDENTIFICATION SRVS AUG06 Fingerprint Fees-B. Draper/A. Donaldson 10-440-228-000-000 194.00 Total : 194.00 58131 8/24/2006 001907 COSTCO#478 1561 C. CARE SUPPLIES 10-440-228-000-000 99.55 10-440-220-000-000 28.04 Total : 127.59 58132 8/31/2006 010110 REED, CAROLYN 09102006 Birthday Bonus 10-440-110-000-000 50.00 Total : 50.00 58133 8/31/2006 010247 SANTA-ROSA, JULIA 09142006 Birthday Bonus 10-440-110-000-000 50.00 Total : 50.00 58134 8/31/2006 010626 MONTES, MARIA 09/92006 Birthday Bonus 34-800-110-000-000 50.00 Total : 50.00 58135 8/31/2006 010115 DUENES, MARION 09252006 Birthday Bonus 10-440-110-000-000 50.00 Total : 50.00 58136 8/31/2006 002673 FLANN, ALISA 09252006 Birthday Bonus Page: 3 3,846.08 26-600-238-000-000 49.80 26-601-238-000-000 41.50 26-602-238-000-000 58.10 Page: 2 C M CEI L, ki L:.,r..] ED.,! ' ce: CONTRACTOR shall provide Auto Insurance as follows: Business Auto/Umbrella Liability Insurance. Primary coverage shall be written on ISO Business Auto Coverage form CA 00 01 06 92 including symbol 1 (Any Auto). Limits shall be no less than (one) 1 million dollars per accident. Starting and ending dates shall be concurrent. If Contractor owns no autos, a non-owned auto endorsement to the General Liability policy described above is acceptable. SECTION 15 LEGAL ACTION Should the City bring any legal or equitable action for the purpose of protecting or enforcing its rights under this Agreement, the City shall recover, in addition to all other relief, its reasonable attorney's fees and court costs to be fixed by the Court. City of Grand Terrace- ROAD MAINTENANCE SERVICES ON MT. VERNON AVENUE 5 s was criminalizing the experience for the children because safe and sane are not the problem. This is the first year of legitimate enforcement or certified mail, such as notices delivered by personal delivery, facsimile transmission or courier service, shall be deemed given upon receipt,rejection or refusal of the same by the Party to whom the notice is given. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice or other communication sent. RVPUB\EKIM\710475.4 4 Terrace and Colton. Every time he opens the paper or gets a mailer from SANBAG they are starting new projects other places and it is disheartening when he sees them widening freeways every place else. They say the y amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 vchlist Voucher List Page: 4 09/06/2006 3:48:42PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 58136 8/31/2006 002673 FLANN, ALISA (Continued) 10-172-110-000-000 10.00 10-175-110-000-000 5.00 34-400-110-000-000 35.00 Total : 50.00 58137 8/31/2006 010116 MONTANO, RUBEN 09252006 Birthday Bonus 10-180-110-000-000 25.00 10-450-110-000-000 25.00 Total : 50.00 58138 9/1/2006 001206 ARROWHEAD CREDIT UNION 081006 July Visa Charges 10-110-270-000-000 2,643.56 10-120-210-000-000 32.31 10-120-270-000-000 1,025.84 10-180-270-000-000 377.40 10-180-240-000-000 94.72 10-180-272-000-000 157.22 10-190-220-000-000 114.22 10-440-223-000-000 84.37 10-440-221-000-000 63.75 10-808-247-000-000 129.00 32-200-210-000-000 35.90 Total : 4,758.29 58139 9/1/2006 006285 RIVERSIDE HIGHLAND WATER CO 081606 June/July Water Charges 10-450-238-000-000 7,263.28 10-805-238-000-000 90.11 26-600-239-000-000 251.88 26-601-239-000-000 47.77 34-500-724-000-000 49.20 34-700-709-000-000 9.08 34-700-710-000-000 9.08 34-700-767-000-000 22.61 10-190-238-000-000 744.06 10-440-238-000-000 91.88 Total : 8,578.95 Page: 4 58.10 Page: 2 C M CEI L, ki L:.,r..] ED.,! ' ce: CONTRACTOR shall provide Auto Insurance as follows: Business Auto/Umbrella Liability Insurance. Primary coverage shall be written on ISO Business Auto Coverage form CA 00 01 06 92 including symbol 1 (Any Auto). Limits shall be no less than (one) 1 million dollars per accident. Starting and ending dates shall be concurrent. If Contractor owns no autos, a non-owned auto endorsement to the General Liability policy described above is acceptable. SECTION 15 LEGAL ACTION Should the City bring any legal or equitable action for the purpose of protecting or enforcing its rights under this Agreement, the City shall recover, in addition to all other relief, its reasonable attorney's fees and court costs to be fixed by the Court. City of Grand Terrace- ROAD MAINTENANCE SERVICES ON MT. VERNON AVENUE 5 s was criminalizing the experience for the children because safe and sane are not the problem. This is the first year of legitimate enforcement or certified mail, such as notices delivered by personal delivery, facsimile transmission or courier service, shall be deemed given upon receipt,rejection or refusal of the same by the Party to whom the notice is given. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice or other communication sent. RVPUB\EKIM\710475.4 4 Terrace and Colton. Every time he opens the paper or gets a mailer from SANBAG they are starting new projects other places and it is disheartening when he sees them widening freeways every place else. They say the y amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 vchlist voucher List Page: 5 09/06/2006 3:48:42PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 58140 9/1/2006 006720 SO.CA.EDISON COMPANY JUL-AUG July-Aug Electric Charges 34-400-238-000-000 143.27 10-175-238-000-000 52.10 10-172-238-000-000 65.12 10-190-238-000-000 247.94 10-440-238-000-000 1,896.92 16-510-238-000-000 281.20 10-450-238-000-000 777.50 Total : 3,464.05 58141 9/1/2006 010340 BLUE CROSS OF CALIFORNIA, PERS-CH CB092A HEALTH INS.-B. CORTES 10-110-142-000-000 408.59 Total : 408.59 58142 9/14/2006 001001 AA EQUIPMENT CO. INC. 097353005 EQUIP. MAINTENANCE- 10-450-246-000-000 _ 248.63 7348044 Mower Supplies 10-450-246-000-000 374.82 7349409 Mower Supplies 10-450-246-000-000 132.53 7350473 Mower Supplies 10-450-246-000-000 135.91 Total : 891.89 58143 9/14/2006 001185 APPLIANCE DOCTOR 011095 NC Repair-21974 De Berry Street 32-200-250-000-000 280.00 Total : 280.00 58144 9/14/2006 010678 ARCHIVE MANAGEMENT SERVICE 0027102 Back Up tape storage services 34-500-726-000-000 241.82 Total : 241.82 58145 9/14/2006 001213 AT&T 081406 Aug/Sept. Child Care dsl service 10-440-235-000-000 89.02 Total : 89.02 58146 9/14/2006 010666 AUTOMATED GATE SERVICES INC. 35966 FURNISH/INSTALL 6'X 16' IRON GATE & Page: 5 Page: 2 C M CEI L, ki L:.,r..] ED.,! ' ce: CONTRACTOR shall provide Auto Insurance as follows: Business Auto/Umbrella Liability Insurance. Primary coverage shall be written on ISO Business Auto Coverage form CA 00 01 06 92 including symbol 1 (Any Auto). Limits shall be no less than (one) 1 million dollars per accident. Starting and ending dates shall be concurrent. If Contractor owns no autos, a non-owned auto endorsement to the General Liability policy described above is acceptable. SECTION 15 LEGAL ACTION Should the City bring any legal or equitable action for the purpose of protecting or enforcing its rights under this Agreement, the City shall recover, in addition to all other relief, its reasonable attorney's fees and court costs to be fixed by the Court. City of Grand Terrace- ROAD MAINTENANCE SERVICES ON MT. VERNON AVENUE 5 s was criminalizing the experience for the children because safe and sane are not the problem. This is the first year of legitimate enforcement or certified mail, such as notices delivered by personal delivery, facsimile transmission or courier service, shall be deemed given upon receipt,rejection or refusal of the same by the Party to whom the notice is given. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice or other communication sent. RVPUB\EKIM\710475.4 4 Terrace and Colton. Every time he opens the paper or gets a mailer from SANBAG they are starting new projects other places and it is disheartening when he sees them widening freeways every place else. They say the y amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 vchlist Voucher List Page: 6 09/06/2006 3:48:42PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 58146 9/14/2006 010666 AUTOMATED GATE SERVICES INC. (Continued) 10-180-706-000-000 13,200.00 Total : 13,200.00 58147 9/14/2006 001365 BARBU, DRAGOS S. AUGUST ESRI Conference-San Diego 10-380-271-000-000 462.80 10-380-268-000-000 46.00 Total : 508.80 58148 9/14/2006 010598 BNI BOOKS 100179375 2007 Public Works Cost Book 10-175-220-000-000 110.91 Total : 110.91 58149 9/14/2006 001713 CA. DEPT. OF TRANSPORTATION 175087 July Freeway Signal Service 16-510-238-000-000 42.84 Total : 42.84 58150 9/14/2006 001683 CA. STATE DEPT OF CONSERVATION 2ND QTR' 2nd qtr. Strong Motion/Mapping Fee 23-200-21-00 743.23 Total : 743.23 58151 9/14/2006 001840 CITY OF COLTON 000643 ANIMAL CONTROL CODE ENFORCEMENT 10-190-256-000-000 3,620.82 Total : 3,620.82 58152 9/14/2006 001860 COLTON JOINT UNIFIED SCHOOL SUMMER06 SUMMER SWIM-TERRACE HILLS POOL 10-430-30 3,040.00 Total : 3,040.00 58153 9/14/2006 001907 COSTCO#478 0478180063 C. CARE SUPPLIES 10-440-228-000-000 53.87 10-440-220-000-000 85.49 Total : 139.36 58154 9/14/2006 001930 DAILY JOURNAL CORPORATION B1000396 FY 06-07 LEGAL ADVERTISING 10-125-230-000-000 40.42 B1000411 PUBLIC HRG NOTICES IN S.B. COUNTY SUN 10-370-230-000-000 92.02 Page: 6 Page: 2 C M CEI L, ki L:.,r..] ED.,! ' ce: CONTRACTOR shall provide Auto Insurance as follows: Business Auto/Umbrella Liability Insurance. Primary coverage shall be written on ISO Business Auto Coverage form CA 00 01 06 92 including symbol 1 (Any Auto). Limits shall be no less than (one) 1 million dollars per accident. Starting and ending dates shall be concurrent. If Contractor owns no autos, a non-owned auto endorsement to the General Liability policy described above is acceptable. SECTION 15 LEGAL ACTION Should the City bring any legal or equitable action for the purpose of protecting or enforcing its rights under this Agreement, the City shall recover, in addition to all other relief, its reasonable attorney's fees and court costs to be fixed by the Court. City of Grand Terrace- ROAD MAINTENANCE SERVICES ON MT. VERNON AVENUE 5 s was criminalizing the experience for the children because safe and sane are not the problem. This is the first year of legitimate enforcement or certified mail, such as notices delivered by personal delivery, facsimile transmission or courier service, shall be deemed given upon receipt,rejection or refusal of the same by the Party to whom the notice is given. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice or other communication sent. RVPUB\EKIM\710475.4 4 Terrace and Colton. Every time he opens the paper or gets a mailer from SANBAG they are starting new projects other places and it is disheartening when he sees them widening freeways every place else. They say the y amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 vchlist \'/^ 61:her List Page: 7 09/06/2006 3:48:42PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 58154 9/14/2006 001930 DAILY JOURNAL CORPORATION (Continued) B1010527 PUBLIC HRG NOTICES IN S.B. COUNTY SUN 10-370-230-000-000 120.40 Total : 252.84 58155 9/14/2006 001937 DANKA OFFICE IMAGING COMPANY 704948758 June Copy Machine Charges 10-172-246-000-000 20.72 10-175-246-000-000 25.90 34-400-246-000-000 56.96 704948760 JULY-DEC 06 KODAK MAINT AGREEMENT& 10-172-246-000-000 21.76 _ 10-175-246-000-000 27.20 34-400-246-000-000 59.85 Total: 212.39 58156 9/14/2006 001942 DATA TICKET INC. 5830806 MONTHLY PARKING CITE PROCESSING 10-140-255-000-000 100.00 Total : 100.00 58157 9/14/2006 003210 DEPT 32-2500233683 0158624045216 MAINT SUPPLIES 10-805-245-000-000 34.22 0172042028731 MAINT SUPPLIES 10-805-245-000-000 94.02 0188001014523 MAINT SUPPLIES 10-450-245-000-000 57.05 0285421045922 MAINT SUPPLIES 10-450-245-000-000 25.00 5045744 MAINT SUPPLIES 10-180-245-000-000 50.37 8223493 MAINT SUPPLIES 10-180-245-000-000 70.63 8279875 MAINT SUPPLIES 10-180-245-000-000 70.07 Total : 401.36 58158 9/14/2006 002082 DISCOUNT SCHOOL SUPPLIES D06457650001 SCHOOL AGE SUPPLIES- 10-440-223-000-000 73.78 Page: 7 Page: 6 Page: 2 C M CEI L, ki L:.,r..] ED.,! ' ce: CONTRACTOR shall provide Auto Insurance as follows: Business Auto/Umbrella Liability Insurance. Primary coverage shall be written on ISO Business Auto Coverage form CA 00 01 06 92 including symbol 1 (Any Auto). Limits shall be no less than (one) 1 million dollars per accident. Starting and ending dates shall be concurrent. If Contractor owns no autos, a non-owned auto endorsement to the General Liability policy described above is acceptable. SECTION 15 LEGAL ACTION Should the City bring any legal or equitable action for the purpose of protecting or enforcing its rights under this Agreement, the City shall recover, in addition to all other relief, its reasonable attorney's fees and court costs to be fixed by the Court. City of Grand Terrace- ROAD MAINTENANCE SERVICES ON MT. VERNON AVENUE 5 s was criminalizing the experience for the children because safe and sane are not the problem. This is the first year of legitimate enforcement or certified mail, such as notices delivered by personal delivery, facsimile transmission or courier service, shall be deemed given upon receipt,rejection or refusal of the same by the Party to whom the notice is given. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice or other communication sent. RVPUB\EKIM\710475.4 4 Terrace and Colton. Every time he opens the paper or gets a mailer from SANBAG they are starting new projects other places and it is disheartening when he sees them widening freeways every place else. They say the y amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 vchlist Voucher List Page: 8 09/06/2006 3:48:42PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 58158 9/14/2006 002082 DISCOUNT SCHOOL SUPPLIES (Continued) Total : 73.78 58159 9/14/2006 002165 DRUG ALTERNATIVE PROGRAM 6406 Weeding/Lanscaping-Rollins Park 10-450-245-000-000 1,000.00 Total : 1,000.00 58160 9/14/2006 010537 EXECUTIVE SERVICES 1275 July Janitorial Supplies 10-180-255-000-000. 114.15 Total : 114.15 58161 9/14/2006 002500 FIREMASTER 113154866 Annual Fire Extinguisher Maintenance 10-180-246-000-000 145.00 113154868 Annual Fire Extinguisher Maint 10-180-246-000-000 75.00 Total : 220.00 58162 9/14/2006 002721 FRITTS FORD FLEET CENTER Q65668 VEHICLE MAINT 10-180-272-000-000 1,134.34 Total : 1,134.34 58163 9/14/2006 002740 FRUIT GROWERS SUPPLY 32082245 • PK MAINT, EQUIP MAINT&SWEEPER SUPPLIES 10-450-245-000-000 29.71 412313R3 PK MAINT, EQUIP MAINT&SWEEPER SUPPLIES 10-450-245-000-000 28.88 Total : 58.59 58164 9/14/2006 002901 G.T.AREA CHAMBER OF COMMERCE 3925LUNCH Chamber Luncheon-Ferre'/Cortes 10-110-270-000-000 16.00 Total : 16.00 58165 9/14/2006 010153 GCS WESTERN POWER& EQUIPMENT X72145 SWEEPER MAINT& PARTS 16-900-254-000-000 415.87 Total : 415.87 58166 9/14/2006 002835 GIBSON DISCOUNT 101806 CLEANING SUPPLIES 10-440-228-000-000 107.73 Total : 107.73 Page: 8 Page: 2 C M CEI L, ki L:.,r..] ED.,! ' ce: CONTRACTOR shall provide Auto Insurance as follows: Business Auto/Umbrella Liability Insurance. Primary coverage shall be written on ISO Business Auto Coverage form CA 00 01 06 92 including symbol 1 (Any Auto). Limits shall be no less than (one) 1 million dollars per accident. Starting and ending dates shall be concurrent. If Contractor owns no autos, a non-owned auto endorsement to the General Liability policy described above is acceptable. SECTION 15 LEGAL ACTION Should the City bring any legal or equitable action for the purpose of protecting or enforcing its rights under this Agreement, the City shall recover, in addition to all other relief, its reasonable attorney's fees and court costs to be fixed by the Court. City of Grand Terrace- ROAD MAINTENANCE SERVICES ON MT. VERNON AVENUE 5 s was criminalizing the experience for the children because safe and sane are not the problem. This is the first year of legitimate enforcement or certified mail, such as notices delivered by personal delivery, facsimile transmission or courier service, shall be deemed given upon receipt,rejection or refusal of the same by the Party to whom the notice is given. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice or other communication sent. RVPUB\EKIM\710475.4 4 Terrace and Colton. Every time he opens the paper or gets a mailer from SANBAG they are starting new projects other places and it is disheartening when he sees them widening freeways every place else. They say the y amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 vchlist ...::char List - , Page: 9 09/06/2006 3:48:42PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice DescriptionlAccount Amount 58167 9/14/2006 010559 GST-JAGUAR RVI300315 Drum Cartridge-Comm. Svcs. Printer 10-180-210-000-000 149.78 Total : 149.78 58168 9/14/2006 010588 HADAWAY,ADRIENNE .07312006 Mileage reimbursement-Seminar 10-440-270-000-000 16.91 Total : 16.91 58169 9/14/2006 003171 HINDERLITER de LLAMAS&ASSOC. 0011982IN 3rd Qtr. Sales Tax 10-140-250-000-000 150.00 32-370-250-000-000 150.00 Total : 300.00 58170 9/14/2006 010660 HORIZON 1070192600 MAINT SUPPLIES 10-180-245-000-000 32.51 Total : 32.51 58171 9/14/2006 003216 HOUSTON & HARRIS PCS, INC. 0612516 SEWER MAINT/HYDROWASHING 21-573-602-000-000 525.00 Total : 525.00 58172 9/14/2006 010200 INLAND PARTY RENTALS 081806. Chair/Table Rental-Concerts in the park 23-200-63-00 265.16 Total : 265.16 58173 9/14/2006 003490 INMARK/VICTOR 38741- Name plates-B. Phelps, L. Reinarz 10-370-210-000-000 44.37 39307 Name Plate-R. Garcia 10-370-210-000-000 15.28 Total : 59.65 58174 9/14/2006 003800 JAGUAR COMPUTER SYSTEMS INC 69430A Annual Maint.-Novell Software 10-380-249-000-000 1,005.51 Total : 1,005.51 58175 9/14/2006 003850 JANI-KING LAX08061869 C. CARE NIGHTLY BLDG CLEANING & CARPETS 10-440-244-000-000 50.00 • Page: 9 Page: 8 Page: 2 C M CEI L, ki L:.,r..] ED.,! ' ce: CONTRACTOR shall provide Auto Insurance as follows: Business Auto/Umbrella Liability Insurance. Primary coverage shall be written on ISO Business Auto Coverage form CA 00 01 06 92 including symbol 1 (Any Auto). Limits shall be no less than (one) 1 million dollars per accident. Starting and ending dates shall be concurrent. If Contractor owns no autos, a non-owned auto endorsement to the General Liability policy described above is acceptable. SECTION 15 LEGAL ACTION Should the City bring any legal or equitable action for the purpose of protecting or enforcing its rights under this Agreement, the City shall recover, in addition to all other relief, its reasonable attorney's fees and court costs to be fixed by the Court. City of Grand Terrace- ROAD MAINTENANCE SERVICES ON MT. VERNON AVENUE 5 s was criminalizing the experience for the children because safe and sane are not the problem. This is the first year of legitimate enforcement or certified mail, such as notices delivered by personal delivery, facsimile transmission or courier service, shall be deemed given upon receipt,rejection or refusal of the same by the Party to whom the notice is given. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice or other communication sent. RVPUB\EKIM\710475.4 4 Terrace and Colton. Every time he opens the paper or gets a mailer from SANBAG they are starting new projects other places and it is disheartening when he sees them widening freeways every place else. They say the y amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 vchlist Voucher List Page: 10 09/06/2006 3:48:42PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 58175 9/14/2006 003850 JANI-KING (Continued) Total : 50.00 58176 9/14/2006 010520 K&A ENGINEERING 6078 06/07 ENGINEERING SERVICES 10-370-255-000-000 930.00 Total : 930.00 58177 9/14/2006 003867 K. D. SALES 156994 MAINT SUPPLIES 10-180-245-000-000 144.24 Total : 144.24 58178 9/14/2006 010290 KAISER PERMANENTE 1057050005 HEALTH INS.-LEE ANN GARCIA 10-110-142-000-000 308.54 Total : 308.54 58179 9/14/2006 004350 LEAGUE OF CALIFORNIA CITIES, INLANE 090806 League Conf. B-fast: 9/08/06-Schwab 10-110-270-000-000 35.00 Total : 35.00 58180 9/14/2006 004370 LELAND NURSERY 337006 TREES 23-200-61-00 2,000.00 337006E PLANTS/SUPPLIES 10-450-245-000-000 909.25 Total : 2,909.25 58181 9/14/2006 010669 MERRY MAIDS PROOF MONTHLY CLEANING- 34-400-246-000-000 250.00 Total : 250.00 58182 9/14/2006 004670 MIRACLE MILE CAR WASH 414896 CAR WASHES/OIL CHANGES 10-180-272-000-000 24.95 10-440-272-000-000 109.00 Total : 133.95 58183 9/14/2006 005024 NEOPOST 11595586 Ink Cartridge-Postage Machine 10-190-211-000-000 149.77 Total : 149.77 58184 9/14/2006 010097 NEXTEL COMMUNICATIONS 410575025 July Svc-Maint/Code Enf./Child Care Page: 10 Page: 9 Page: 8 Page: 2 C M CEI L, ki L:.,r..] ED.,! ' ce: CONTRACTOR shall provide Auto Insurance as follows: Business Auto/Umbrella Liability Insurance. Primary coverage shall be written on ISO Business Auto Coverage form CA 00 01 06 92 including symbol 1 (Any Auto). Limits shall be no less than (one) 1 million dollars per accident. Starting and ending dates shall be concurrent. If Contractor owns no autos, a non-owned auto endorsement to the General Liability policy described above is acceptable. SECTION 15 LEGAL ACTION Should the City bring any legal or equitable action for the purpose of protecting or enforcing its rights under this Agreement, the City shall recover, in addition to all other relief, its reasonable attorney's fees and court costs to be fixed by the Court. City of Grand Terrace- ROAD MAINTENANCE SERVICES ON MT. VERNON AVENUE 5 s was criminalizing the experience for the children because safe and sane are not the problem. This is the first year of legitimate enforcement or certified mail, such as notices delivered by personal delivery, facsimile transmission or courier service, shall be deemed given upon receipt,rejection or refusal of the same by the Party to whom the notice is given. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice or other communication sent. RVPUB\EKIM\710475.4 4 Terrace and Colton. Every time he opens the paper or gets a mailer from SANBAG they are starting new projects other places and it is disheartening when he sees them widening freeways every place else. They say the y amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 vchlist Voucher List Page: 11 09/06/2006 3:48:42PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 58184 9/14/2006 010097 NEXTEL COMMUNICATIONS (Continued) 10-180-240-000-000 314.44 10-440-235-000-000 59.48 Total : 373.92 58185 9/14/2006 001456 OFFICE MAX-A BOISE COMPANY 651601 Misc. Ofc. Supplies-City Mngr's Dept. 10-120-210-000-000 53.48 Total : 53.48 58186 9/14/2006 005435 ORIENTAL TRADING COMPANY 60990479701 SCHOOL AGE SUPPLIES- 10-440-223-000-000 108.54 Total : 108.54 58187 9/14/2006 005450 OTIS ELEVATOR COMPANY SAU06425V906 ELEVATOR MAINTENANCE 10-180-246-000-000 303.49 Total : 303.49 58188 9/14/2006 010616 OVERLAND, PACIFIC &CUTLER INC 0607094 July Svcs-Project ID GTR002 23-301-95-00 131.25 Total : 131.25 58189 9/14/2006 005586 PETTY CASH. 083106 Petty Cash Replenishment-Child Care 10-440-210-000-000 42.64 10-440-220-000-000 58.70 10-440-221-000-000 37.97 10-440-223-000-000 98.68 10-440-228-000-000 110.77 Total : 348.76 58190 9/14/2006 005673 RENTAL SERVICE CORPORATION 29644353001 EQUIPMENT RENTAL 10-180-240-000-000 625.09 29730080001 Equipment Trailer Rental 10-450-705-000-000 301.50 Total: 926.59 58191. 9/14/2006 010171 REPUBLIC ELECTRIC 1623 MO. SIGNAL MAINT/REPAIR 16-510-255-000-000 376.40 Page: 11 0 Page: 9 Page: 8 Page: 2 C M CEI L, ki L:.,r..] ED.,! ' ce: CONTRACTOR shall provide Auto Insurance as follows: Business Auto/Umbrella Liability Insurance. Primary coverage shall be written on ISO Business Auto Coverage form CA 00 01 06 92 including symbol 1 (Any Auto). Limits shall be no less than (one) 1 million dollars per accident. Starting and ending dates shall be concurrent. If Contractor owns no autos, a non-owned auto endorsement to the General Liability policy described above is acceptable. SECTION 15 LEGAL ACTION Should the City bring any legal or equitable action for the purpose of protecting or enforcing its rights under this Agreement, the City shall recover, in addition to all other relief, its reasonable attorney's fees and court costs to be fixed by the Court. City of Grand Terrace- ROAD MAINTENANCE SERVICES ON MT. VERNON AVENUE 5 s was criminalizing the experience for the children because safe and sane are not the problem. This is the first year of legitimate enforcement or certified mail, such as notices delivered by personal delivery, facsimile transmission or courier service, shall be deemed given upon receipt,rejection or refusal of the same by the Party to whom the notice is given. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice or other communication sent. RVPUB\EKIM\710475.4 4 Terrace and Colton. Every time he opens the paper or gets a mailer from SANBAG they are starting new projects other places and it is disheartening when he sees them widening freeways every place else. They say the y amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 vchlist Voucher List Page: 12 09/06/2006 3:48:42PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 58191 9/14/2006 010171 REPUBLIC ELECTRIC (Continued) 1624 MO. SIGNAL MAINT/REPAIR 16-510-255-000-000 557.97 Total : 934.37 58192 9/14/2006 006310 ROADRUNNER STORAGE 3837 August Storage Charges 10-140-241-000-000 89 00 10-805-222-000-000 129.00 Total : 218.00 58193 9/14/2006 006453 S.B. COUNTY AUDITOR/CONTROLLER 2327 July Booking Fees 10-410-259-000-000 1,677.06 Total : 1,677.06 58194 9/14/2006 006504 S.B. FIRE DEPT./HAZ.MATERIAL GT207CC FY 06/07 HOUSEHOLD HAZ. WASTE SERVICE 10-190-258-000-000 2,775.75 Total : 2,775.75 58195 9/14/2006 006681 SMART& FINAL 4522 SCHOOL AGE SUPPLIES- 10-440-223-000-000 111.46 8098366 SCHOOL AGE SUPPLIES- 10-440-223-000-000 130.87 Total : 242.33 58196 9/14/2006 007005 SO CAL LOCKSMITH 11893 Keys for Park 10-450-245-000-000 20.00 Total : 20.00 58197 9/14/2006 006720 SO.CA.EDISON COMPANY 083106 August Utility Charges 16-510-238-000-000 25.88 AUG2006 August Electicity Charges 10-190-238-000-000 5,779.17 AUGUST2006 August Utility Charges 15-500-601-000-000 19.94 Total : 5,824.99 58198 9/14/2006 006778 STAPLES CREDIT PLAN 5457351000608 Misc. Computer Supplies-Comm. Svcs. Page: 12 11 0 Page: 9 Page: 8 Page: 2 C M CEI L, ki L:.,r..] ED.,! ' ce: CONTRACTOR shall provide Auto Insurance as follows: Business Auto/Umbrella Liability Insurance. Primary coverage shall be written on ISO Business Auto Coverage form CA 00 01 06 92 including symbol 1 (Any Auto). Limits shall be no less than (one) 1 million dollars per accident. Starting and ending dates shall be concurrent. If Contractor owns no autos, a non-owned auto endorsement to the General Liability policy described above is acceptable. SECTION 15 LEGAL ACTION Should the City bring any legal or equitable action for the purpose of protecting or enforcing its rights under this Agreement, the City shall recover, in addition to all other relief, its reasonable attorney's fees and court costs to be fixed by the Court. City of Grand Terrace- ROAD MAINTENANCE SERVICES ON MT. VERNON AVENUE 5 s was criminalizing the experience for the children because safe and sane are not the problem. This is the first year of legitimate enforcement or certified mail, such as notices delivered by personal delivery, facsimile transmission or courier service, shall be deemed given upon receipt,rejection or refusal of the same by the Party to whom the notice is given. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice or other communication sent. RVPUB\EKIM\710475.4 4 Terrace and Colton. Every time he opens the paper or gets a mailer from SANBAG they are starting new projects other places and it is disheartening when he sees them widening freeways every place else. They say the y amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 vchlist wucher List Page: 13 09/06/2006 3:48:42PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 58198 9/14/2006 006778 STAPLES CREDIT PLAN (Continued) 10-180-701-000-000 510.68 5457351500607 Misc. Ofc. Supplies-Comm. Svc. Dept. 10-180-210-000-000 73.26 5457351500607 Misc. Comp. Maint. Supplies-MIS Dept. 10-380-249-000-000 75.41 6081407271 OFFICE SUPPLIES 10-180-210-000-000 21.54 9164533207 OFFICE SUPPLIES 10-180-210-000-000 350.79 9164715133 Copy Paper/Misc. Ofc. Supplies 10-140-210-000-000 32.31 10-190-212-000-000 " 139.61 Total : 1,203.60 58199 9/14/2006 006898- SYSCO FOOD SERVICES OF L.A. 608160984 FOOD SUPPLIES-LUNCHES &SNACKS 10-440-220-000-000 29.08 608160985 FOOD SUPPLIES-LUNCHES &SNACKS 10-440-220-000-000 672.76 608232168 FOOD SUPPLIES-LUNCHES &SNACKS 10-440-220-000-000 28.00 608232169 FOOD SUPPLIES-LUNCHES & SNACKS 10-440-220-000-000 660.24 608301107 FOOD SUPPLIES-LUNCHES&SNACKS 10-440-220-000-000 54.56 608301108 FOOD SUPPLIES-LUNCHES &SNACKS 10-440-220-000-000 544.21 Total : 1,988.85 58200 9/14/2006 010286 TERRACE HOMES INC. palikarefund Street cut permit refundable deposit 23-301-72-00 1,000.00 Total : 1,000.00 58201 9/14/2006 010586 THE JAMIESON GROUP 2006.129 PROFESSIONAL SERVICES 10-370-255-000-000 5,250.00 Total : 5,250.00 Page: 13 ,! ' ce: CONTRACTOR shall provide Auto Insurance as follows: Business Auto/Umbrella Liability Insurance. Primary coverage shall be written on ISO Business Auto Coverage form CA 00 01 06 92 including symbol 1 (Any Auto). Limits shall be no less than (one) 1 million dollars per accident. Starting and ending dates shall be concurrent. If Contractor owns no autos, a non-owned auto endorsement to the General Liability policy described above is acceptable. SECTION 15 LEGAL ACTION Should the City bring any legal or equitable action for the purpose of protecting or enforcing its rights under this Agreement, the City shall recover, in addition to all other relief, its reasonable attorney's fees and court costs to be fixed by the Court. City of Grand Terrace- ROAD MAINTENANCE SERVICES ON MT. VERNON AVENUE 5 s was criminalizing the experience for the children because safe and sane are not the problem. This is the first year of legitimate enforcement or certified mail, such as notices delivered by personal delivery, facsimile transmission or courier service, shall be deemed given upon receipt,rejection or refusal of the same by the Party to whom the notice is given. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice or other communication sent. RVPUB\EKIM\710475.4 4 Terrace and Colton. Every time he opens the paper or gets a mailer from SANBAG they are starting new projects other places and it is disheartening when he sees them widening freeways every place else. They say the y amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 vchlist Voucher List Page: 14 09/06/2006 3:48:42PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 58202 9/14/2006 007034 TRANSPORTATION ENGINEERING 606 06/07 TRAFF. ENG., GRANTS, CIRC. ELEMENT 10-370-255-000-000 1,083.00 Total : 1,083.00 58203 9/14/2006 001038 VERIZON WIRELESS-LA 2068831269 August Wireless Services-Bldg&Sfty 34-400-235-000-000 112.79 Total : 112.79 58204 9/14/2006 007880 WEST GROUP 811985498 FY 06/07 CA CODE UPDATES 10-125-250-000-000 203.38 Total : 203.38 58205 9/14/2006 010519 XEROX CAPITAL SERVICES, LLC 019677021 COPY CENTER 55 LEASE 10-190-700-000-000 351.69 Total : 351.69 58206 9/14/2006 007987 XEROX CORPORATION 019677020 DC460 COPIER LEASE &COPY OVERAGE 10-190-700-000-000 318.22 Total : 318.22 58207 9/14/2006 007984 YOSEMITE WATERS July2006 BOTTLED WATER 10-190-238-000-000 241.50 10-440-238-000-000 144.35 34-400-238-000-000 19.10 Total : 404.95 87 Vouchers for bank code : bofa Bank total : 119,237.80 87 Vouchers in this report Total vouchers : 119,237.80 I certify that to the best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate for the operation of the City and Agency. 0/1W/(074-p/4721,r) Larry Ronnow, Finance Director Page: 14 GROUP 2006.129 PROFESSIONAL SERVICES 10-370-255-000-000 5,250.00 Total : 5,250.00 Page: 13 ,! ' ce: CONTRACTOR shall provide Auto Insurance as follows: Business Auto/Umbrella Liability Insurance. Primary coverage shall be written on ISO Business Auto Coverage form CA 00 01 06 92 including symbol 1 (Any Auto). Limits shall be no less than (one) 1 million dollars per accident. Starting and ending dates shall be concurrent. If Contractor owns no autos, a non-owned auto endorsement to the General Liability policy described above is acceptable. SECTION 15 LEGAL ACTION Should the City bring any legal or equitable action for the purpose of protecting or enforcing its rights under this Agreement, the City shall recover, in addition to all other relief, its reasonable attorney's fees and court costs to be fixed by the Court. City of Grand Terrace- ROAD MAINTENANCE SERVICES ON MT. VERNON AVENUE 5 s was criminalizing the experience for the children because safe and sane are not the problem. This is the first year of legitimate enforcement or certified mail, such as notices delivered by personal delivery, facsimile transmission or courier service, shall be deemed given upon receipt,rejection or refusal of the same by the Party to whom the notice is given. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice or other communication sent. RVPUB\EKIM\710475.4 4 Terrace and Colton. Every time he opens the paper or gets a mailer from SANBAG they are starting new projects other places and it is disheartening when he sees them widening freeways every place else. They say the y amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 CATV CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING-AUGUST 10,2006 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center,22795 Barton Road, Grand Terrace, California,on August 10, 2006, at 6:00 p.m. __ PRESENT: Maryetta Ferre,Mayor Bea Cortes, Mayor Pro.Tern Herman Hilkey, Councilmember Lee Ann Garcia, Councilmember Jim Miller, Councilmember Tom Schwab, City Manager Tracey Martinez,Deputy City Clerk Gary Koontz, Community Development Director Richard Shields, Building& Safety Director Lt. Hector Guerra, Sheriff's Department John Harper, City Attorney ABSENT: Steve Berry, Assistant City Manager Larry Ronnow,Finance Director The City Council meeting was opened with Invocation by Pastor Rick Doucette,Calvary,The Brook Church, followed by the Pledge of Allegiance led by Airman First Class,Delayna Reiser. CONVENE CITY COUNCIL MEETING ITEMS TO DELETE -None SPECIAL PRESENTATIONS 2A. "Healthy,Communities"-Angelica Baltazar,Program Coordinator,San Bernardino County Department of Public Health Angelica Baltazar, Program Coordinator; San Bernardino County Department of Public Health,gave a brief overview of the Healthy Communities Program and encouraged the City of Grand Terrace to get involved in the effort as well as any community groups that would like to participate. CONSENT CALENDAR CC-2006-85 MOTION BY COUNCILMEMBER HILKEY,SECOND BY COUNCILMEMBER COUNC L E C EEIDA ITEM V1 1 n st of my knowledge, the afore-listed checks for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate for the operation of the City and Agency. 0/1W/(074-p/4721,r) Larry Ronnow, Finance Director Page: 14 GROUP 2006.129 PROFESSIONAL SERVICES 10-370-255-000-000 5,250.00 Total : 5,250.00 Page: 13 ,! ' ce: CONTRACTOR shall provide Auto Insurance as follows: Business Auto/Umbrella Liability Insurance. Primary coverage shall be written on ISO Business Auto Coverage form CA 00 01 06 92 including symbol 1 (Any Auto). Limits shall be no less than (one) 1 million dollars per accident. Starting and ending dates shall be concurrent. If Contractor owns no autos, a non-owned auto endorsement to the General Liability policy described above is acceptable. SECTION 15 LEGAL ACTION Should the City bring any legal or equitable action for the purpose of protecting or enforcing its rights under this Agreement, the City shall recover, in addition to all other relief, its reasonable attorney's fees and court costs to be fixed by the Court. City of Grand Terrace- ROAD MAINTENANCE SERVICES ON MT. VERNON AVENUE 5 s was criminalizing the experience for the children because safe and sane are not the problem. This is the first year of legitimate enforcement or certified mail, such as notices delivered by personal delivery, facsimile transmission or courier service, shall be deemed given upon receipt,rejection or refusal of the same by the Party to whom the notice is given. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice or other communication sent. RVPUB\EKIM\710475.4 4 Terrace and Colton. Every time he opens the paper or gets a mailer from SANBAG they are starting new projects other places and it is disheartening when he sees them widening freeways every place else. They say the y amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 Council Minutes August 10,2006 Page 2 GARCIA,CARRIED 5-0,to approve the following Consent Calendar Items with the removal of item 3E.: 3A. Approve Check Register Dated August 10, 2006 3B. Waive Full Reading of Ordinances on Agenda 3 C. Approval of 07-13-2006 Minutes 3D. Travel Authorization for the Code Enforcement Officer to Attend the CACE Conference October 4-7, 2006 in Monterey ITEM REMOVED FROM THE CONSENT CALENDAR 3E. Contract with the City of San Bernardino for Animal Housing Services CC-2006-86 MOTION BY COUNCILMEMBER MILLER, SECOND BY MAYOR PRO TEM CORTES, CARRIED 5-0 to approve the following Consent Calendar Item that was removed for discussion: 3E. Contract with the City of San Bernardino for Animal Housing Services PUBLIC COMMENT Jeff Swertfeger,22257 McClarren Street,my concern is basically there is complaints getting about our facility, Swertfeger's Equipment. I wrote what I would like to say tonight: After graduating high school I began working full time with my Father repairing semi-trailers. Knowing our property was an eye sore I created a goal. My goal was to convert our junk yard environment into a clean running facility. Now that I have accomplished this goal I'm getting harassed by neighbors claiming that we are running a trucking terminal. Our facility is not a trucking terminal. It is simply a repair facility. Customers drop off their trailers,get them repaired and then pick them up. We have had trucks coming and going for decades before Grand Terrace ever became a City. So why now are we having issues? Our company takes pride in customer service, communication is the only way to run a smooth business. All of our customers and vendors like doing business with us. We would like the same relationship with our neighbors. If our facility is causing disturbances to citizens of Grand Terrace,please call me so I can help resolve the problem. I am at the office Monday through Friday 7 to 4, you can call me 909 825-8116. Thank you. Lee Swertfeger,22002 Van Buren Street,We received a letter from the City about our truck parking,which we've had since the sixties. We had started out with just friends that owned their own trucks and a lot of them were people we worked on their equipment for and most of them had the same kind of trailers that we worked on. I was unaware that we were illegal in letting them park there and charging them to park there and was unaware that we needed a permit for that. I'm sorry and I apologize to the City for doing that. I am going to have ON Should the City bring any legal or equitable action for the purpose of protecting or enforcing its rights under this Agreement, the City shall recover, in addition to all other relief, its reasonable attorney's fees and court costs to be fixed by the Court. City of Grand Terrace- ROAD MAINTENANCE SERVICES ON MT. VERNON AVENUE 5 s was criminalizing the experience for the children because safe and sane are not the problem. This is the first year of legitimate enforcement or certified mail, such as notices delivered by personal delivery, facsimile transmission or courier service, shall be deemed given upon receipt,rejection or refusal of the same by the Party to whom the notice is given. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice or other communication sent. RVPUB\EKIM\710475.4 4 Terrace and Colton. Every time he opens the paper or gets a mailer from SANBAG they are starting new projects other places and it is disheartening when he sees them widening freeways every place else. They say the y amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 Council Minutes August 10,2006 Page 3 some upset truck owners that live here in Grand Terrace that's been there for many years. I sent them all a letter telling them that the City told me that they had to be out by the 19th so we are responding to that and hoping to resolve this. We felt we were doing the truck owners of Grand Terrace and the City a favor by giving them a place to park here in the City so they didn't have to park on the streets. We are kind of surprised by this. I have another subject, if it's okay about Ms. Farley has been complaining at every meeting about me and been harassing our Company for quite some time. She's been spotted many times, out in-front, during the day making notes on everything that we do. On the weekend I can start up a lawnmower and she'll drive by my house to see what I'm doing and takes notes on it. This is happening constantly and my attorney tells me I need to do something about it because I have followed all the rules that the City has put to me we've tried to run as clean operation as we can, we've been licensed from day one. We were licensed with the County before it became a City and we are licensed with the City, we're licensed with the State and I don't know what more we need to do. We're trying our best to run a clean operation. We've opened up another location up in Pixley California and it's started off really good. It's taken a lot of time and I don't have time to deal with this harassment. Thank you very much I appreciate it. Barney Barnett, 474 Prospect, Highgrove, stated that the City of Grand Terrace in 2001 adopted a Resolution in regards to a Highgrove Metrolink stop. He gave an update of what's going on with that. He stated that RCTC and SANBAG needs to cooperate for the benefit of the entire area. He thanked Gary Koontz for his cooperation and help. He stated that he received an e-mail from Grandpa Terrace,who is unidentifiable to him. He stated that if you are using a fictitious name to criticize, come to the podium and state your name and give your opinion and you will have a lot more credibility. Burt Ely, 241 S. Michigan Street, Redlands, gave a promotion on the Riverside Single Swinger dance club. Their classes will begin in Grand Terrace on the 12th on September at the Lion's Community Center. It is a great way to exercise your mind and body. He stated that the first lesson is free. Connie Krueger, 195 Linda Court,Colton,stated that she held a neighborhood meeting at her home regarding the traffic signal at La Cadena and Barton Road. The Mayor, City Councilmember and traffic engineer of Colton attended. The City of Colton is doing the work and have closed their access to make left hand turns onto Palm Avenue off of La Cadena, which is a big concern. She stated that she called and spoke to Assistant City Manager Berry inviting Grand Terrace to participate in the meeting,who declined. Deidre Bennet asked her to come to the Council Meeting to ask the Council of Grand Terrace to get involved in this issue. She pointed out that they have 460 homes in their neighborhood and 74 more being built with only two ways to get in and out. They have to drive blocks out of their way to get to their homes. They also have concerns that there will be slow access for emergency vehicles. She requested that the City get involved and contact the City of Colton ipt of the notice or other communication sent. RVPUB\EKIM\710475.4 4 Terrace and Colton. Every time he opens the paper or gets a mailer from SANBAG they are starting new projects other places and it is disheartening when he sees them widening freeways every place else. They say the y amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 Council Minutes August 10,2006 Page 4 so that they can be in union on this issue. Charles Hornsby, 22656 Brentwood, feels that the City should consider adopting a Good Citizen Developer Policy. He feels that the City should have some sort of law or at least practice that when a developer comes to the City that they follow the rules of the City and not come in and request that the City change the rules to accommodate their development. He gave examples of how the City has made changes to accommodate the developer. He feels that the City should take the position that the developer should follow the laws as they are. Bill Hays,DeBerry Street,referred to an article that was in the Press Enterprise dated April 28, 2006 that indicated that Jacobsen stated that he is prepared to build Plan B and that he is talking to other major retailers to replace Lowe's in the proposed development and that he would know in 30 days of a possible replacement. It also stated that Jacobsen plans to submit his back-up proposal to the Planning Commission within 90 days. The 30 days and the 90 days have expired and he would like to know what is going on with Plan B and what Mr. Jacobsen's back-up proposal is. He questioned when the Public Hearings are going to be held on the on the transfer of land to Mr.Jacobsen from the RDA. There appears to have been a parcel transferred after July 4th and there was no public hearing. Once again he asks, as he did in his document request, for the disposition of the 1996 Crown Victoria that was a City vehicle and to whom it was sold or traded. He directed a the following statement to Mr.Ropollo: personal attacks in the Press don't bother him and if he wants to discuss issues, he would be more than happy to debate him and anyone else. He would be happy to set up a debate in an open and honest forum where there are no personal attacks. He stated that Mary Silverstein with the Corporation for Better Housing stated that the Blue Mountain Senior Villas would be low to moderate income. After the deal was done it came out in the press that it was low to low, low income and that the funding for the facility was coming from the government that requires it to be section 8 housing. Laura Austin, 12356 Michigan, stated that she is sorry Mr. Swertfeger feels that he is being picked on by the neighbors but he needs to go and check the neighborhood, the rest of it is residential. He is letting trucks park there and she is tired of the dump trucks rattling her house all day and all night. They come and go all day. Mr. Swertfeger sees dollar signs marked on each one of those trucks, however, those who live on Michigan do not. She would like to go out in her yard without the gas fumes and noise. Mr. Swertfeger states that he has done everything that the City has asked of him. She stated that there are several conditions that he has not met and everyone that she has asked to make him comply with the conditions has not done so. She thanked Mr. Schwab for handing the Truck Depot issue,that will be a big help. He is the one making the money and not offering to repair the street that the trucks tear up. His business is not 7 a.m. to 4 p.m. it is all hours of the day. This is her home. s. They also have concerns that there will be slow access for emergency vehicles. She requested that the City get involved and contact the City of Colton ipt of the notice or other communication sent. RVPUB\EKIM\710475.4 4 Terrace and Colton. Every time he opens the paper or gets a mailer from SANBAG they are starting new projects other places and it is disheartening when he sees them widening freeways every place else. They say the y amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 Council Minutes August 10,2006 Page 5 Patricia Farley, 12513 Michigan Street, stated that if the City had been responsible in protecting the rights of all citizens in Grand Terrace,they would not be having this problem with Mr. Swertfeger's trucking business at this point. Mr. Swertfeger does not understand the law and what harassment is. They specifically know that he is violating their rights and the conditions in which he was allowed a conditional use permit. They have been told that they have to prove it. She stated that she has not spoken to anyone on his property, she has not been on his property. She may go by on the public street and photograph and write down what are violations of her rights and her neighbor's rights. If he is a legal business since 1960,then he should have been paying for a business license since then. She would love for him to prove that. She stated that she is not harassing him if he was not doing illegal and unethical things against his approval and disturbing the neighbors he wouldn't need to worry about anyone photographing and documenting what he is doing. City Manager Schwab, stated that the City does want to be involved in the signal project. He is unsure why Assistant City Manager Berry didn't attend the meeting but he will certainly look into it. He would like to be informed of any meeting that they will be holding. He will contact the Mayor of Colton. Jacobsen is proceeding with Plan B. The developer and the Redevelopment Agency has abandoned any plans to try and acquire the Stringfield property. Jacobsen has Stater Bros. as the main anchor and Chilis has signed as well. They are looking at a few scenarios and something should be before the Planning Commission within 3 months. REPORTS 5A. Committee Reports 1. Crime Prevention Committee a. Minutes of June 12, 2006 CC-2006-87 MOTION BY MAYOR PRO TEM CORTES, SECOND BY COUNCILMEMBER GARCIA, CARRIED 5-0, to accept the June 12, 2006 Minutes of the Crime Prevention Committee. 2. Emergency Operations Committee a. Minutes of June 6, 2006 CC-2006-88 MOTION BY COUNCILMEMBER GARCIA, SECOND BY MAYOR FERRE,to accept the June 6, 2006 Minutes of the Emergency Operations Committee. b. Accept Resignation of Committee Members(Rich Haubert&Dorothy Raborn) ighbors but he needs to go and check the neighborhood, the rest of it is residential. He is letting trucks park there and she is tired of the dump trucks rattling her house all day and all night. They come and go all day. Mr. Swertfeger sees dollar signs marked on each one of those trucks, however, those who live on Michigan do not. She would like to go out in her yard without the gas fumes and noise. Mr. Swertfeger states that he has done everything that the City has asked of him. She stated that there are several conditions that he has not met and everyone that she has asked to make him comply with the conditions has not done so. She thanked Mr. Schwab for handing the Truck Depot issue,that will be a big help. He is the one making the money and not offering to repair the street that the trucks tear up. His business is not 7 a.m. to 4 p.m. it is all hours of the day. This is her home. s. They also have concerns that there will be slow access for emergency vehicles. She requested that the City get involved and contact the City of Colton ipt of the notice or other communication sent. RVPUB\EKIM\710475.4 4 Terrace and Colton. Every time he opens the paper or gets a mailer from SANBAG they are starting new projects other places and it is disheartening when he sees them widening freeways every place else. They say the y amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 Council Minutes August 10,2006 Page 6 CC-2006-89 MOTION BY COUNCILMEMBER GARCIA, SECOND BY MAYOR PRO TEM CORTES, CARRIED 5-0, to accept the Resignation of Rich Haubert and Dorothy Raborn from the Emergency Operations Committee. c. Appoint Regular Committee Member(Lew Neeb) CC-2006-90 MOTION BY MAYOR PRO TEM CORTES, SECOND BY COUNCILMEMBER GARCIA, CARRIED 5-0, to appoint Lew Need as a regular member of the Emergency Operations Committee to fill an unexpired term that will continue to June 30, 2008. 5B. Council Reports Councilmember Garcia,complimented the Library and the Programs that they offer. She attended a commuter rail program where she heard some interesting statistics relating to the impact of gas prices. She reported that the 215 will have a new concrete median. She noticed some solar powered speed monitors in Riverside and suggested that Grand Terrace look into something like it. She reported that the Concert in the Park will be held on Friday, August 18 from 7:00 to 8:30 p.m. She reported that the Fireworks Ad-Hoc Committee met to go over the survey and reports and will have a second meeting in September before they bring back a recommendation to the Council. She questioned what the status ofthe Valero Station is. Building&Safety/Public Works Director Shields,responded that Building&Safety issued permits and they should be starting soon. Councilmember Garcia, questioned if this project is going to impact traffic flow. Building& Safety/Public Works Director Shields,responded that the structure will be done first then the street improvements. He stated that the construction should take approximately 4 months and the street improvements will take approximately 3 weeks, which will hinder traffic a little bit. Councilmember Hilkey, stated that he was on vacation in Colorado and saw the similar solar driven speed monitors. He stated that he talked to the City Manager about looking into getting something similar for Grand Terrace. He referred to the Peaker Plant Article in the newspaper. He stated that the article is misleading because Riverside and Colton both have their own utility, Grand Terrace does not. The Peaker Plant will not just help Grand Terrace. Electricity for Southern California Edison has gone up 31%. He questioned what the status is of the traffic mitigation and lights through town. . He is letting trucks park there and she is tired of the dump trucks rattling her house all day and all night. They come and go all day. Mr. Swertfeger sees dollar signs marked on each one of those trucks, however, those who live on Michigan do not. She would like to go out in her yard without the gas fumes and noise. Mr. Swertfeger states that he has done everything that the City has asked of him. She stated that there are several conditions that he has not met and everyone that she has asked to make him comply with the conditions has not done so. She thanked Mr. Schwab for handing the Truck Depot issue,that will be a big help. He is the one making the money and not offering to repair the street that the trucks tear up. His business is not 7 a.m. to 4 p.m. it is all hours of the day. This is her home. s. They also have concerns that there will be slow access for emergency vehicles. She requested that the City get involved and contact the City of Colton ipt of the notice or other communication sent. RVPUB\EKIM\710475.4 4 Terrace and Colton. Every time he opens the paper or gets a mailer from SANBAG they are starting new projects other places and it is disheartening when he sees them widening freeways every place else. They say the y amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 Council Minutes August 10,2006 Page 7 Councilmember Miller, stated that Council wants to be included and involved with the signal project on La Cadena. He stated that he receives e-mails from individuals throughout the Community. He stated that he feels we need to look at the what is going on with the Corporation for Better Housing accepting Section 8. He would like a meeting set up with Swertfeger Trucking to discuss the issues that have been brought up and try to resolve some of them. Colton Joint Unified School District proposed to the Grand Terrace Lion's Club to have a two year Lease Agreement. They went to the Board meetings in an effort to have a longer lease. They were successful in negotiating a 15 year lease. He thanked the Board for being opened minded. Mayor Pro Tem Cortes, reported that SANBAG approved the signal light synchronization to begin this month. She stated that there are approximately 600 lights from Redlands to Chino that need to be done. This should save motorists 12% in time. Grand Terrace is the first City to have a signal installed on Barton Road and Grand Terrace Road. She stated that Voter Registration Forms are available at City Hall. She thanked Lee and Jeff Swertfeger for coming to the meeting. She stated that Council wants to be involved with the traffic signal project on La Cadena. She stated that she appreciates Mr.Hays' comments on stopping the personal attacks and keeping campaigns clean. She stated that all businesses should have a business license in Grand Terrace and requested that the City Manager make sure that all businesses even those in homes have a license. She wished City Manager Schwab a Happy Birthday. Mayor Ferre, stated that Council indicated that they want to be involved in the signal project. She reported that some of the Councilmembers attended the Monterey Mayor and Councilmembers Conference. One of the sessions was the ethics training that every elected official must go to by January 2007. This two hour session was very good and a move in the right direction. PUBLIC HEARING 6A. Zone. Change Case No. 06-01 (ZC-06-01), Tentative Tract Map No. 06-01 (TTM-06-01/County No. 18071) and Environmental Review Case No. 06-03 (E-06-03) to Change the Existing R1-20 Zoning to R1-10 Zoning on a 8.26 Acre Parcel and to Subdivide the Property into 20 Single Family Lots. An Ordinance of the City Council of the City of Grand Terrace Approving Zone Change No. 06-01 (Z-06-01) to Change the Existing R1-20 Zoning to R1-10 and Delete the AG Overlay Zone for an 8.26 Acre Parcel Located on the Northerly Side of Pico Street Starting Approximately 150 Feet Easterly of the Intersection of Pico Street and Kingfisher Road and Environmental Case No.06-03(E-06-03)-Mitigated rything that the City has asked of him. She stated that there are several conditions that he has not met and everyone that she has asked to make him comply with the conditions has not done so. She thanked Mr. Schwab for handing the Truck Depot issue,that will be a big help. He is the one making the money and not offering to repair the street that the trucks tear up. His business is not 7 a.m. to 4 p.m. it is all hours of the day. This is her home. s. They also have concerns that there will be slow access for emergency vehicles. She requested that the City get involved and contact the City of Colton ipt of the notice or other communication sent. RVPUB\EKIM\710475.4 4 Terrace and Colton. Every time he opens the paper or gets a mailer from SANBAG they are starting new projects other places and it is disheartening when he sees them widening freeways every place else. They say the y amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 Council Minutes August 10,2006 Page 8 Negative Declaration as Provided by the California Environmental Quality Act Resolution by the City Council of the City'of Grand Terrace, State of California, Approving Tentative Tract Map No. 06-01 (County No. TTM 18071) for a 20 Lot Single Family Residential Development on a 8.26 Acre Parcel Located on the North Side of Pico Street 150 East Kingfisher Road in the City of Grand Terrace,California Community&Economic Development Director Koontz, gave a brief report of the history of the project. He stated that the residents met with staff and the developer on the 26`h of July to discuss the project and issues as well as design changes. The applicant presented two alternative designs for an 18 unit tract while the residents presented a design for a 15 unit tract. Following an extensive discussion, all parties reached an agreement. He stated that it is staff's recommendation to adopt the ordinance changing the existing R1-20 Zoning to R1-10 Zoning based on the findings in the Ordinance and recommend the approval of the Resolution of Approval for Tentative Tract Map No. 06-01 (County Tentative Tract No. 18071) based on the findings in the Resolution and the noted revision to tract design and conditions of approval. Councilmember Hilkey,confirmed that all water would stay on project property and out onto the street. Community&Economic Developer Director Koonts, responded that no water will be going onto the existing site. Councilmember Miller,referred to a location on the map and questioned if it is some type of drainage on Bryce Court. Community&Economic Development Director Koontz, responded that it appears to be a storm drain inlet. Mayor Ferre opened the Public Hearing for discussion. Charles Hornsby, 22656 Brentwood, stated that it seems like a pretty good plan,he feels that it should stay at 15 homes and that Council should not compromise at all. Patricia Farley, stated that she has an issue of changing zones that affects everyone. She feels that the City needs to stick with a plan and follow proper procedures for zone changes. She feels that private meetings with residents keeps the other residents in the dark. She feels that these items are not being handled right and without proper procedures. cel and to Subdivide the Property into 20 Single Family Lots. An Ordinance of the City Council of the City of Grand Terrace Approving Zone Change No. 06-01 (Z-06-01) to Change the Existing R1-20 Zoning to R1-10 and Delete the AG Overlay Zone for an 8.26 Acre Parcel Located on the Northerly Side of Pico Street Starting Approximately 150 Feet Easterly of the Intersection of Pico Street and Kingfisher Road and Environmental Case No.06-03(E-06-03)-Mitigated rything that the City has asked of him. She stated that there are several conditions that he has not met and everyone that she has asked to make him comply with the conditions has not done so. She thanked Mr. Schwab for handing the Truck Depot issue,that will be a big help. He is the one making the money and not offering to repair the street that the trucks tear up. His business is not 7 a.m. to 4 p.m. it is all hours of the day. This is her home. s. They also have concerns that there will be slow access for emergency vehicles. She requested that the City get involved and contact the City of Colton ipt of the notice or other communication sent. RVPUB\EKIM\710475.4 4 Terrace and Colton. Every time he opens the paper or gets a mailer from SANBAG they are starting new projects other places and it is disheartening when he sees them widening freeways every place else. They say the y amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 Council Minutes August 10,2006 Page 9 Mayor Ferre closed the Public Hearing and returned the discussion to the Council. Councilmember Garcia, stated that representing those in the Community is very important to her. People in Grand Terrace care about the entire City. It was her intent that those who were most impacted be a part of the process. Council was precluded from talking about this project. She understands the discussion that there is a General Plan and it should be followed. She stated that there is no special treatment. When she is faced with an issue she truly looks at what is going to be in the best interest of all the residents. Councilmember Hilkey, stated the issue on the table is why is it going from 15 to 20 homes. He is concerned that the group is not participating in the discussions. Council is taking the word of staff and the developer. Mayor Pro Tern Cortes, stated that she had suggested 18 homes as a compromise because 4 of the speakers had brought up 18 homes. Mayor Ferre, stated that this plane has been revised and accepted by the residents on Kingfisher as well as the Developer and that is why they have not spoken tonight. Community & Economic Development Director Koontz, responded that they all agreed. He stated that if they were opposed to the project they would be stating so. Councilmember Miller,stated that he is happy that the City is trying to work out and resolve the issues with the residents that are directly affected. He feels that a compromise has been made. He stated it may be frustrating that we aren't hearing from the other side,however, it appears that there was an agreement made between everyone. Councilmember Garcia, stated that she wants to make sure that all of the residents attended the meeting. Communty & Economic Development Director Koontz, responded that all of the Kingfisher residents were represented in one way or another. CC-2006-91 MOTION M BY COUNCILMEMBER GARCIA, SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0,to approve Zone Change Case No. 06-01 (ZC-06-01),Tentative Tract Map No. 06-01 (TTM-06-01/County No. 18071) and Environmental Review Case No. 06-03 (E-06-03)to Change the Existing R1-20 Zoning to Rl-10 Zoning on a 8.26 Acre Parcel and to Subdivide the Property into 20 Single Family Lots; and an Ordinance of the City Council of the City of Grand Terrace Approving Zone Change No. 06-01 (Z-06-01)to Change the Existing R1-20 Zoning to R1-10 and Delete the AG Overlay Zone for an 8.26 Acre Parcel Located . 06-01 (Z-06-01) to Change the Existing R1-20 Zoning to R1-10 and Delete the AG Overlay Zone for an 8.26 Acre Parcel Located on the Northerly Side of Pico Street Starting Approximately 150 Feet Easterly of the Intersection of Pico Street and Kingfisher Road and Environmental Case No.06-03(E-06-03)-Mitigated rything that the City has asked of him. She stated that there are several conditions that he has not met and everyone that she has asked to make him comply with the conditions has not done so. She thanked Mr. Schwab for handing the Truck Depot issue,that will be a big help. He is the one making the money and not offering to repair the street that the trucks tear up. His business is not 7 a.m. to 4 p.m. it is all hours of the day. This is her home. s. They also have concerns that there will be slow access for emergency vehicles. She requested that the City get involved and contact the City of Colton ipt of the notice or other communication sent. RVPUB\EKIM\710475.4 4 Terrace and Colton. Every time he opens the paper or gets a mailer from SANBAG they are starting new projects other places and it is disheartening when he sees them widening freeways every place else. They say the y amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 Council Minutes August 10,2006 Page 10 on the Northerly Side of Pico Street Starting Approximately 150 Feet Easterly of the Intersection of Pico Street and Kingfisher Road and Environmental Case No. 06-03 (E-06-03) - Mitigated Negative Declaration as Provided by the California Environmental Quality Act; and a Resolution by the City Council of the City of Grand Terrace, State of California, Approving Tentative Tract Map No. 06-01 (County No. TTM 18071) for a 20 Lot Single Family Residential Development on a 8.26 Acre Parcel Located on the North Side of Pico Street 150 East Kingfisher Road in the City of Grand Terrace, California and that the following conditions of approval be added: 1. A six-foot high masonry block wall shall be constructed along the west property line. The wall's design will be subject to approval by the Community Development director and the Public Works Director. 2. A gate shall be installed at the south end of the drainage easement along the west property line. The gate shall be kept locked at all times unless maintenance is occurring. Access to this gate shall be controlled by the Homeowner's Association. 3. All drainage generated by the project shall be directed away from the west property line. No project drainage shall be permitted to enter the parcels along the east side of Kingfisher Road or within the drainage facility serving parcels on the east side of Kingfisher. 4. The easterly drainage easement shall" be paved as approved by the Community Development Director and Director of Building&Safety. 5. Condition#30 shall be revised as follows: "The project shall be used for residential purposes only. Conditional, Covenants, and restrictions (CC&R's) shall be recorded as part of this tract. At a minimum, these CC&R's shall include the following provisions: • The establishment of a Homeowner's Association. • Provisions for the maintenance of any and all slopes in the event the individual homeowners fail to provide adequate maintenance. • Provisions for the maintenance of.the private streets. • Provisions for the maintenance of any and all water quality management systems within the project. The CC&R's shall be submitted to the Director of Community Development and City Attorney for review and approval prior to recordation. 6B. Second Reading of an Ordinance of the City Council of the City of Grand Terrace, California,Authorizing an Amendment to the Contract Between the City Council of the City of Grand Terrace and the Board of Administration of the California Public Employees' Retirement System 150 Feet Easterly of the Intersection of Pico Street and Kingfisher Road and Environmental Case No.06-03(E-06-03)-Mitigated rything that the City has asked of him. She stated that there are several conditions that he has not met and everyone that she has asked to make him comply with the conditions has not done so. She thanked Mr. Schwab for handing the Truck Depot issue,that will be a big help. He is the one making the money and not offering to repair the street that the trucks tear up. His business is not 7 a.m. to 4 p.m. it is all hours of the day. This is her home. s. They also have concerns that there will be slow access for emergency vehicles. She requested that the City get involved and contact the City of Colton ipt of the notice or other communication sent. RVPUB\EKIM\710475.4 4 Terrace and Colton. Every time he opens the paper or gets a mailer from SANBAG they are starting new projects other places and it is disheartening when he sees them widening freeways every place else. They say the y amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 Council Minutes August 10,.2006 Page 11 City Manager Schwab, reported that during labor negotiations on June 8, 2006 the City Council agreed to amend the current PERS contract to a 2.7%at 55 formula for miscellaneous members. The Resolution of intent to approve an amendment to the PERS Contract was adopted by the City Council at the July 13, 2006 Meeting. The first reading of the Ordinance was held on July 13,2006. This is the second reading of the Ordinance, however, due to a noticing error for the first public hearing, the second reading is scheduled as a public hearing. Mayor Ferre opened the Public Hearing for discussion,there being none,discussion was returned to the Council. CC-2006-92 MOTION BY COUNCILMEMBER MILLER, SECOND BY MAYOR PRO TEM CORTES,CARRIED 5-0,to approve the second reading of an Ordinance of the City Council of the City of Grand Terrace, California,Authorizing an Amendment to the Contract Between the City Council of the City of Grand Terrace and the Board of Administration of the California Public Employees' Retirement System. UNFINISHED BUSINESS 7A. Council Procedures CC-2006-93 MOTION BY COUNCILMEMBER HILKEY,SECOND BY COUNCILMEMBER MILLER, CARRIED 5-0, to approve Council Procedures with the following changes: Page 1 - Change the Council Meeting to the Second and Fourth Tuesday of each month. Page 5 - 2.7 section b #4 should read Upon consensus of a majority of the Council,additional public testimony may be received and change the previous#4 to #5. Page 6 - d. should read After the Mayor has declared that the public hearing has concluded, the Council Members may ask questions, and the audience will be precluded from participation; it is however,within the City Council's prerogative to reopen the public hearing for additional testimony. Page 11 - 5.2 should read TIME LIMITATION - Any public member addressing the Council shall limit his or her address to three (3) minutes. The Mayor or a Council Member may move to extend the time limitation which shall be extended upon a majority vote of the Council. When any group of persons wishes to address the Council systems within the project. The CC&R's shall be submitted to the Director of Community Development and City Attorney for review and approval prior to recordation. 6B. Second Reading of an Ordinance of the City Council of the City of Grand Terrace, California,Authorizing an Amendment to the Contract Between the City Council of the City of Grand Terrace and the Board of Administration of the California Public Employees' Retirement System 150 Feet Easterly of the Intersection of Pico Street and Kingfisher Road and Environmental Case No.06-03(E-06-03)-Mitigated rything that the City has asked of him. She stated that there are several conditions that he has not met and everyone that she has asked to make him comply with the conditions has not done so. She thanked Mr. Schwab for handing the Truck Depot issue,that will be a big help. He is the one making the money and not offering to repair the street that the trucks tear up. His business is not 7 a.m. to 4 p.m. it is all hours of the day. This is her home. s. They also have concerns that there will be slow access for emergency vehicles. She requested that the City get involved and contact the City of Colton ipt of the notice or other communication sent. RVPUB\EKIM\710475.4 4 Terrace and Colton. Every time he opens the paper or gets a mailer from SANBAG they are starting new projects other places and it is disheartening when he sees them widening freeways every place else. They say the y amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 Council Minutes August 10,2006 Page 12 on the same subject matter,it shall be proper for the Mayor to request that a spokesman be chosen to represent the group, so as to avoid unnecessary repetition. A speaker may not yield time to another speaker. 7B. Law Enforcement Contract Amendment- Schedule A CC-2006-94 MOTION BY MAYOR FERRE, SECOND BY MAYOR PRO TEM CORTES, CARRIED 5-0, to amend the Law Enforcement Services Contract Schedule A, to increase Grand Terrace Law Enforcement by one position, and allocate $168,000 from the un-appropriated fund balance in the General Fund, as well as authorize the Mayor to execute the amendment. NEW BUSINESS -None CLOSED SESSION-None Mayor Ferre adjourned the meeting at 9:17 p.m., until the next CRA/City Council Meeting which is scheduled to be held on Thursday, August 24, 2006 at 6:00 p.m. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace ace and the Board of Administration of the California Public Employees' Retirement System. UNFINISHED BUSINESS 7A. Council Procedures CC-2006-93 MOTION BY COUNCILMEMBER HILKEY,SECOND BY COUNCILMEMBER MILLER, CARRIED 5-0, to approve Council Procedures with the following changes: Page 1 - Change the Council Meeting to the Second and Fourth Tuesday of each month. Page 5 - 2.7 section b #4 should read Upon consensus of a majority of the Council,additional public testimony may be received and change the previous#4 to #5. Page 6 - d. should read After the Mayor has declared that the public hearing has concluded, the Council Members may ask questions, and the audience will be precluded from participation; it is however,within the City Council's prerogative to reopen the public hearing for additional testimony. Page 11 - 5.2 should read TIME LIMITATION - Any public member addressing the Council shall limit his or her address to three (3) minutes. The Mayor or a Council Member may move to extend the time limitation which shall be extended upon a majority vote of the Council. When any group of persons wishes to address the Council systems within the project. The CC&R's shall be submitted to the Director of Community Development and City Attorney for review and approval prior to recordation. 6B. Second Reading of an Ordinance of the City Council of the City of Grand Terrace, California,Authorizing an Amendment to the Contract Between the City Council of the City of Grand Terrace and the Board of Administration of the California Public Employees' Retirement System 150 Feet Easterly of the Intersection of Pico Street and Kingfisher Road and Environmental Case No.06-03(E-06-03)-Mitigated rything that the City has asked of him. She stated that there are several conditions that he has not met and everyone that she has asked to make him comply with the conditions has not done so. She thanked Mr. Schwab for handing the Truck Depot issue,that will be a big help. He is the one making the money and not offering to repair the street that the trucks tear up. His business is not 7 a.m. to 4 p.m. it is all hours of the day. This is her home. s. They also have concerns that there will be slow access for emergency vehicles. She requested that the City get involved and contact the City of Colton ipt of the notice or other communication sent. RVPUB\EKIM\710475.4 4 Terrace and Colton. Every time he opens the paper or gets a mailer from SANBAG they are starting new projects other places and it is disheartening when he sees them widening freeways every place else. They say the y amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 ��c GI,S,F�@j+� P EMEN �G crry c{J.n:c: CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING-AUGUST 24, 2006 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center,22795 Barton Road, Grand Terrace, California,on August 24, 2006, at 6:00 p.m. PRESENT: Maryetta Ferre, Mayor Bea Cortes, Mayor Pro Tern Herman Hilkey, Councilmember Lee Ann Garcia, Councilmember Jim Miller, Councilmember Tom Schwab, City Manager Tracey Martinez; Deputy City Clerk Larry Ronnow,Finance Director Gary Koontz, Community Development Director Richard Shields, Building& Safety Director Lt. Hector Guerra, Sheriffs Department John Harper, City Attorney ABSENT: Steve Berry, Assistant City Manager The City Council meeting was opened with Invocation by Councilwoman.Lee Ann Garcia,followed by the Pledge of Allegiance led by Councilman Jim Miller. CONVENE CITY COUNCIL MEETING ITEMS TO DELETE -None SPECIAL PRESENTATIONS 2A. Commendation- Outgoing Planning Commissioner Bidney Mayor Pro Tern Cortes read a Commendation for Robert Bidney for his involvement in the design, review and approval of projects that have enhanced the quality of life of all those who live or do business in Grand Terrace and for the outstanding community service he has provided to the City of Grand Terrace through the Planning Commission and presented him with the Commendation. Robert Bidney,thanked the Council for the presentation. He stated that he enjoyed serving his four year term as a Planning Commissioner. He stated that you can never make everyone ed from participation; it is however,within the City Council's prerogative to reopen the public hearing for additional testimony. Page 11 - 5.2 should read TIME LIMITATION - Any public member addressing the Council shall limit his or her address to three (3) minutes. The Mayor or a Council Member may move to extend the time limitation which shall be extended upon a majority vote of the Council. When any group of persons wishes to address the Council systems within the project. The CC&R's shall be submitted to the Director of Community Development and City Attorney for review and approval prior to recordation. 6B. Second Reading of an Ordinance of the City Council of the City of Grand Terrace, California,Authorizing an Amendment to the Contract Between the City Council of the City of Grand Terrace and the Board of Administration of the California Public Employees' Retirement System 150 Feet Easterly of the Intersection of Pico Street and Kingfisher Road and Environmental Case No.06-03(E-06-03)-Mitigated rything that the City has asked of him. She stated that there are several conditions that he has not met and everyone that she has asked to make him comply with the conditions has not done so. She thanked Mr. Schwab for handing the Truck Depot issue,that will be a big help. He is the one making the money and not offering to repair the street that the trucks tear up. His business is not 7 a.m. to 4 p.m. it is all hours of the day. This is her home. s. They also have concerns that there will be slow access for emergency vehicles. She requested that the City get involved and contact the City of Colton ipt of the notice or other communication sent. RVPUB\EKIM\710475.4 4 Terrace and Colton. Every time he opens the paper or gets a mailer from SANBAG they are starting new projects other places and it is disheartening when he sees them widening freeways every place else. They say the y amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 Council Minutes August 24,2006 Page 2 happy. The Planning Commission takes the whole City into perspective. The Planning Commissioners study each project and make their decision based on all the information that they are provided and the input that they receive. The Planning Commission is very dedicated and want to do what is right for the citizens of Grand Terrace. 2B. Recognition- Grand Terrace Little League Softball 9-10 All-Star Team Mayor Ferre reported that the 9-10 year old Grand Terrace Little League All-Star Softball Team that won the District 21 Championship, Section 7 Championship and finished third in the Southern California State Tournament was being recognized at the meeting. She introduced each of the girls, Manager and Coaches and expressed how proud the City is of them and presented each of them with a certificate. David Fisher,Team Manager,wanted to acknowledge the girls for their dedication that they put forth. He reported that they spent about 6 weeks in All-Star competition practices and games. Out of 45 days they only had 5 days off. He stated that they not only represented the league but the City of Grand Terrace as well in winning the three tournaments and finishing third in State. CONSENT CALENDAR Patricia Farley, 12513 Michigan Street,stated that she knows that it is hard to get everything down exactly in the minutes as it is said,however,sometimes very important statements are made that some people don't realize when they are typing it. She feels that the minutes did not include all of Lee Swertfeger's statements and feels that the following statement should be included in the August 10, 2006 minutes: Not only did he claim to be in the trucking business since the sixties but that he also stated that he had been charging people to park on his property for all those forty plus years. It was the consensus of the Council to direct the Deputy City Clerk to amend the August 10, 2006 Minutes to include Mr. Swertfeger's comments as verbatim and to bring them back for approval at the next meeting. CC-2006-95 MOTION BY MAYOR PRO TEM CORTES, SECOND BY COUNC]LMEMBER GARCIA,CARRIED 5-0,to approve the following Consent Calendar Items with the removal of item 3A., 3C., and 3D.: ITEMS REMOVED FROM THE CONSENT CALENDAR 3A. Approve Check Register Dated August 24, 2006 3D. Lease Agreement-Colton Joint Unified School District Community Services d Terrace, California,Authorizing an Amendment to the Contract Between the City Council of the City of Grand Terrace and the Board of Administration of the California Public Employees' Retirement System 150 Feet Easterly of the Intersection of Pico Street and Kingfisher Road and Environmental Case No.06-03(E-06-03)-Mitigated rything that the City has asked of him. She stated that there are several conditions that he has not met and everyone that she has asked to make him comply with the conditions has not done so. She thanked Mr. Schwab for handing the Truck Depot issue,that will be a big help. He is the one making the money and not offering to repair the street that the trucks tear up. His business is not 7 a.m. to 4 p.m. it is all hours of the day. This is her home. s. They also have concerns that there will be slow access for emergency vehicles. She requested that the City get involved and contact the City of Colton ipt of the notice or other communication sent. RVPUB\EKIM\710475.4 4 Terrace and Colton. Every time he opens the paper or gets a mailer from SANBAG they are starting new projects other places and it is disheartening when he sees them widening freeways every place else. They say the y amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 Council Minutes August 24,2006 Page 3 Building CC-2006-96 MOTION BY COUNCILMEMBER MILLER, SECOND BY MAYOR PRO TEM CORTES,CARRIED 5-0 to approve the following Consent Calendar Items that were removed for discussion: 3A. Approve Check Register Dated August 24, 2006 3D. Lease Agreement-Colton Joint Unified School District Community Services Building PUBLIC COMMENT Don Faris,2482 Gail Drive,Riverside,stated that there is a problem everywhere with where to park trucks. He stated that the e are only 8 to 10 trucks that park at Swertfeger's equipment. He stated that vandalis and security are issues for owner operators. He would like to be able to continue to park s truck at Swertfeger's Equipment. Graham Wetzel, 12355 Vivienda AI enue, he would like the City Council to allow him to continue parking his truck and trailei at Swertfeger's Equipment. He has been parking there for forty years and has never had a prloblem with theft or vandalism. His trucks have always been maintained and inspected regularly by the State of California Highway Patrol and has passed every inspection for low emissions and does not make excessive noise when it is running. He doesn't drive it on the weekends nor does he leave for work during the night. He leaves around 6 a.m. and is back in the yard at 6 p.m. The trucks that the neighbors are complaining about are dirt haulers that are no longer there. Chuck Vahovick, 12680 Sandburg Way, expressed his concern with every action being overturned because of a few individuals. He thought Grand Terrace is for everyone not just one person. He feels that the City reeds to reconsider how they delegate their abilities to progress. Bill Hays,De Berry Street, reported that at the last Council Meeting he read an article from the Press Enterprise dated April 28,F006 regarding the time constraints that Mr. Jacobsen set upon himself. He stated that Mrs. Schwab answered that there would be a plan B. He requested clarification because the I DA shows that all of Mr. Jacobsen's time constraints have run out as of 15`h on this month. He would like to know how Mr. Jacobsen can continue on the Town Center Project when his time has expired and he would like to know the status of Miguel's and the location of it. He stated again, for the fourth time,that he did a written document request for the disposition of the 1996 Ford Crown Victoria. He has been told that there is no documentation of what happened to that vehicle. he Contract Between the City Council of the City of Grand Terrace and the Board of Administration of the California Public Employees' Retirement System 150 Feet Easterly of the Intersection of Pico Street and Kingfisher Road and Environmental Case No.06-03(E-06-03)-Mitigated rything that the City has asked of him. She stated that there are several conditions that he has not met and everyone that she has asked to make him comply with the conditions has not done so. She thanked Mr. Schwab for handing the Truck Depot issue,that will be a big help. He is the one making the money and not offering to repair the street that the trucks tear up. His business is not 7 a.m. to 4 p.m. it is all hours of the day. This is her home. s. They also have concerns that there will be slow access for emergency vehicles. She requested that the City get involved and contact the City of Colton ipt of the notice or other communication sent. RVPUB\EKIM\710475.4 4 Terrace and Colton. Every time he opens the paper or gets a mailer from SANBAG they are starting new projects other places and it is disheartening when he sees them widening freeways every place else. They say the y amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 Council Minutes August 24,2006 Page 4 Patricia Farley, 12513 Michigan Street, stated that Mr. Lee Swertfeger was finally notified that it has been illegal for him to allow truck parking on his property for over forty years without being zoned for it and without proper permits, as he stated at the last Council Meeting. Even though he has been charging people, as he stated all these years,no mention was made regarding any damage to streets or how in allowing this has affected the quality of life for the neighbors. She feels that the fees of$41,150 should never have been waived. Mr. Swertfeger stated that he was unaware that he had been doing anything wrong and has always followed all of the rules that the City has required,however, records seem to prove otherwise. This type of operation was never even mentioned in the original conditions of approval regarding his Conditional Use Permit that was approved in 2001 of which he has been in violation because of non-compliance for many years. She believes that he is still in non-compliance with the fire depai latent regarding what is required by them related to his handling and disclosure of hazardous materials and the City of Grand Terrace has to ensure that it's businesses meet the State and Federal Laws. Also, permits that were required in 2001 by the AQMD do not appear to exist and his business was not listed on the AQMD chart for the new high school and should be. Staff knew that he had been in violation of NPDES at times and may have allowed it according to Richard Shields as he stated in minutes recently. He also stated that all of this should improve when Mr. Swertfeger is allowed to expand with a 12,000 square foot building which never should have been approved by Staff and the Planning Director with his history of non-compliance and the many documents that have been submitted recently regarding his violations and for the most part have been ignored. Other people in the City should be outraged about this and need to come forward. The Council shouldn't represent just one person. She believes that Mr. Swertfeger hasn't received the letters that Mr. Schwab sent listing the violations. The City has an obligation to see that he receives that letter and he has a right to get it so that she doesn't receive letters from his attorney accusing her of harassing her for standing up for her rights and saying that he hasn't violated anything. She can prove that the letter says he has and she has every right to protect her property and so do other residents of the City. She questioned where Miguel's is going to be located because at the last Planning Commission they said grading would begin in approximately two weeks. Laura Austin, 12356 Michigan,stated that she knows the Mayor prides herself on having an orderly professional dignified meeting and if anyone in the audience laughs,claps or speaks out of turn you have told them right then that they are out of order, which she sees nothing wrong with. However, she feels that she shouldn't single out a few people. At the last Council meeting she spoke for only 2 minutes,the entire time Mr. Swertfeger laughed at her, which could be heard across the room. When Patricia Farley got up and spoke for her three minutes,he laughed the whole three minutes. It's on the tape and people mentioned it to her. She would like the Mayor to be fair. She sympathizes with the truck drivers,she knows that it is hard to find places to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 Council Minutes August 24,2006 Page 5 repair our streets. They do let the trucks idle. They don't want to hear the noise or smell the fumes. She feels sad for them but would like them to find a commercial street. Stacey West, 12438 Michigan Street, stated that they have had several issues with the property and business. For forty years they have not charged for forty years worth of space rental. The Fire Department has been at their property numerous times with inspections,no problems. They are not required to have AQMD. As far as a harassment letter to Patricia Farley, yes they have had numerous harassment issues with Patricia Farley, not only with their business property but also with her mother and father's personal property. She does not know what her issue is with her family but she has one. She doesn't know why these people are complaining when they are buying next to commercial land. It is not their fault were zoned for that area. They are in perfect right to do what they are doing with their property. Because they are a commercial business they pay extra property taxes that helps with street improvements and feels that they need to do better research. Neil Derry, Southern California Edison Representative, came to discuss the recent rate adjustments. The rates have gone up by an average of 15%in the system wide average. That is everyone's rates will be affected differently depending on the size of the home and energy efficiency of the home. June and July bills were significantly up. He suggested that customers look at the website at sce.com, there are many opportunities for savings and energy efficiency programs there as well as rebates and there is also opportunities to do home efficiency surveys on that site. Due to the extreme weather and bill impacts,SCE has asked the California Public Utilities Commission to postpone additional residential rate increases from August 1, 2006 to November 1,2006. Customers with questions about their bills can call 1-800-655-4555. Cynthia Bidney, 12219 Pascal, presented a measure for Council's consideration and inclusion on an upcoming agenda. She read the first page of the prepared packet with the entire document being entered into the record and available for public review. She would appreciate it if she can complete the first page without interruption and would then like a short moment to summarize: An Ordinance of the City of Grand Terrace, California The People of the City of Grand Terrace Hereby Ordain and Enact as Follows: Title 2,Division 3 of the Codified Ordinances(Ordinance 187)of the City of Grand Terrace is replaced in full as follows: (The Ordinance where ED is Allowed, City Clerk should be able to find the right designation) Whereas: Section 1. This Ordinance shall be known and may be cited as AN ORDINANCE PROHIBITING.THE EXERCISE OF EMINENT DOMAIN FOR PRIVATE PURPOSES. , which she sees nothing wrong with. However, she feels that she shouldn't single out a few people. At the last Council meeting she spoke for only 2 minutes,the entire time Mr. Swertfeger laughed at her, which could be heard across the room. When Patricia Farley got up and spoke for her three minutes,he laughed the whole three minutes. It's on the tape and people mentioned it to her. She would like the Mayor to be fair. She sympathizes with the truck drivers,she knows that it is hard to find places to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 Council Minutes August 24,2006 Page 6 Whereas: Section 2. The City of Grand Terrace may not exercise the power of eminent domain to acquire property from any private Owner thereof, without.such Owner's consent, when the purpose of the acquisition is to convey the property so acquired to any private party. Whereas: As used in this section, "Owner"means the owner of the fee title interest in the property to be acquired. Whereas: Section 3.' Eminent domain is not to be used to further private economic development. The City of Grand Terrace shall not initiate or participate in any proceedings, or take any action to condemn private property for the purpose of making such property available for private development,nor shall the City participate, directly or indirectly, in such takings. Whereas: "Participation" means contribution, lending, providing, pledging, or foregoing,any funds,property,credit,in-kind services,or incurring any debt to lease obligation or providing, any other thing of value to an agency, organization, or project. Whereas: Section 4. Property acquired by the City of Grand Terrace through the use of eminent domain after the effective date of this charter amendment must be held or used for a public use by the City for a minimum twenty year period prior to sale, lease, transfer or other disposition by the City. Whereas: Section 5. Amendment or Repeal: This initiative may be amended or repealed only by the voters at a City wide election. Whereas: Section 6. Effective Date:Pursuant to the State of California Municipal Code Section 92179217. If a majority of the voters voting on a proposed ordinance vote is in favor,the ordinance shall become a valid and binding ordinance of the City. The ordinance shall be considered as adopted upon the date that the vote is declared by the legislative body,and shall go into effect 10 days after that date. No Ordinance that is either proposed by initiative petition and adopted by the vote of the legislative body of the City without submission to the voters, or adopted by the voters,shall be repealed or amended except by a vote of the .people, unless provision is other wise made in the original ordinance. She would like to offer the Council the opportunity to sponsor this measure by signing as signatures and sponsors of the measure, furthermore she would like to request this measure. proposal be placed on the Agenda for full Council consideration,public hearings and vote. She provided two copies for Council signatures so that they can back up their words. dinance 187)of the City of Grand Terrace is replaced in full as follows: (The Ordinance where ED is Allowed, City Clerk should be able to find the right designation) Whereas: Section 1. This Ordinance shall be known and may be cited as AN ORDINANCE PROHIBITING.THE EXERCISE OF EMINENT DOMAIN FOR PRIVATE PURPOSES. , which she sees nothing wrong with. However, she feels that she shouldn't single out a few people. At the last Council meeting she spoke for only 2 minutes,the entire time Mr. Swertfeger laughed at her, which could be heard across the room. When Patricia Farley got up and spoke for her three minutes,he laughed the whole three minutes. It's on the tape and people mentioned it to her. She would like the Mayor to be fair. She sympathizes with the truck drivers,she knows that it is hard to find places to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 Council Minutes August 24,2006 Page 7 City Manager Schwab, stated that in regards to the truck parking issue at Swertfeger Trucking, Staff met with them and go over several issues regarding their expansion and the building of their new building. They agreed that they did not have a permit for the parking of the vehicles on their parcel and they agreed at that time to issue notices to those truckers to ask them to remove their trucks from the property and to discontinue storing them there. Obviously based on the comments heard tonight,they have done that. Since this item is not on the agenda, there is nothing that the City Council can do today. Right now there is no __ permitted use for truck storage or parking,their use is for the manufacture, sales, and repair of trucks and trailers. If they wish to pursue a use that included a truck storage, Staff would have to evaluate whether that would even for within their current zoning. The only options that they have is to make application to the Planning Department to ask if there would be a possible way for them to do that. It would require the Staff to then evaluate it and make a recommendation to the Planning Commission and that would then come before the City Council depending on what action would need to be taken. If they want this to move forward,he would suggest that they make some type of an application either through a letter to the City or to the Planning Department. There was a question regarding Miguel's, it is located exactly where it was located the last time it was approved. As the Council is aware, the Miguels' moved three times until the location it is now, which is mid block on Barton Road. In regards to the 1996 Ford Crown Victoria, several of the Councilmembers have asked and he has explained to them, five years ago when he purchased the Dodge Durango, his current City Vehicle, he was offered a trade-in by the dealer. At that time Steve Berry paid the City$1,500.00 more than what the dealer offered as a trade-in. Mr. Berry drove it to work for 2 %2 years at which time he sold it and bought another vehicle. REPORTS 5A. Committee Reports 1. Crime Prevention Committee a. Minutes of July 10, 2006 CC-2006-97 MOTION BY COUNCILMEMBER GARCIA, SECOND BY MAYOR PRO TEM CORTES, CARRIED 5-0, to accept the July 10, 2006 Minutes of the Crime Prevention Committee. 5B. Council Reports Councilmember Hilkey, indicated that he is not happy with Southern California Edison. He stated that when he SCE regarding his bill he was told that he had a 31% increase in June. He referred to a letter that stated that Edison didn't want customers to face a rate increase this summer. The schedule amortization was August 1,2006. gnation) Whereas: Section 1. This Ordinance shall be known and may be cited as AN ORDINANCE PROHIBITING.THE EXERCISE OF EMINENT DOMAIN FOR PRIVATE PURPOSES. , which she sees nothing wrong with. However, she feels that she shouldn't single out a few people. At the last Council meeting she spoke for only 2 minutes,the entire time Mr. Swertfeger laughed at her, which could be heard across the room. When Patricia Farley got up and spoke for her three minutes,he laughed the whole three minutes. It's on the tape and people mentioned it to her. She would like the Mayor to be fair. She sympathizes with the truck drivers,she knows that it is hard to find places to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 Council Minutes August 24,2006 Page 8 Neil Derry,responded that the rate increase occurred in January and February. There were two rate increases one was 9% and one was 6% system wide average. There was one that was scheduled for August and that is the one that has been put off until November 1, 2006. Councilmember Hilkey, stated that the one that hit him was June and July. Mr. Derry, stated that there was no rate increase in June or July. The rate increases occurred in January and February. Councilmember Hilkey, stated that the woman that he spoke to stated that he has a 31% increase of his rates. Mr. Deny, stated that could not be the case, she made a mistake. Customer rates differ based on baseline,usage and a number of different factor that affect what each individual pays. The August 1,2006 rate increase that was suppose to go into affect that has been postponed creates a new tier five rate. They currently have four tiers. The first two tiers have not been affected throughout the year. Those are the two rates that are at or just above your baseline. Anything above tier two did receive rate increases as of January and February. Those rate increases were due to the cost of natural gas that affect the generation of power. Councilmember Hilkey,stated that he can't do anything about his bill,he has to buy his electricity from Southern California Edison. Everyone is getting socked with outrageous rates. He went through all of the charges that are added to the electric bill. Mr. Deny, responded by giving an explanation of the charges. He stated that he would be happy to sit down and discuss the issues that Mr.Hilkey has. He stated that there are ways that you can make home energy efficient and suggested going to their website for suggestions and options. This is a statewide issue that everyone is dealing with. Councilmember Garcia, stated that she is big on getting information and questioned if the City do a link to Southern California Edison's website. Mr. Deny, responded that they have no control over the city's website, however, there is no problem with SCE if the City would like to do that. Councilmember Garcia, questioned if Edison can write some informational articles for the local papers. CORTES, CARRIED 5-0, to accept the July 10, 2006 Minutes of the Crime Prevention Committee. 5B. Council Reports Councilmember Hilkey, indicated that he is not happy with Southern California Edison. He stated that when he SCE regarding his bill he was told that he had a 31% increase in June. He referred to a letter that stated that Edison didn't want customers to face a rate increase this summer. The schedule amortization was August 1,2006. gnation) Whereas: Section 1. This Ordinance shall be known and may be cited as AN ORDINANCE PROHIBITING.THE EXERCISE OF EMINENT DOMAIN FOR PRIVATE PURPOSES. , which she sees nothing wrong with. However, she feels that she shouldn't single out a few people. At the last Council meeting she spoke for only 2 minutes,the entire time Mr. Swertfeger laughed at her, which could be heard across the room. When Patricia Farley got up and spoke for her three minutes,he laughed the whole three minutes. It's on the tape and people mentioned it to her. She would like the Mayor to be fair. She sympathizes with the truck drivers,she knows that it is hard to find places to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 Council Minutes August 24,2006 Page 9 Mr. Derry, responded in the affirmative. Councilmember Garcia, complimented Grand Terrace Elementary School for providing their newsletter on what is going on at the school. She reported that the Senior Center is up and running again and was pleased to see the newsletter. She noticed the house on the corner of Mt. Vernon and Minona have beautifully landscaped their yard. She questioned the status of the circulation study. City Manager Schwab,responded that he is unsure of the status of the study and will have Assistant City Manager Berry provide a written comment for the Council when he returns from vacation. Councilmember Miller,suggested placing a no left turn sign on Barton Road near the Say-on. He stated that he received a letter, as well as the rest of the Council, from Mr. Postmus, Chairman of the Board of Supervisors requesting support of his recommendation for a Charter Amendment which would limit eminent domain and protect property rights. He would like to propose that the City take a look at the resolution and maybe vote on it,if not tonight then later on, and see if Council is in favor of supporting Mr.Postmus. He mentioned that he would like to have a meeting with Swertfeger and any of the concerned citizens that we have to possibly talk out some of the issues. He doesn't know if this is something that still needs to be done - but would like to know if there are still issues that need to be addressed. City Manager Schwab, responded that Staff had a meeting with Mr. Swertfeger to discuss. If Council would like to set up a meeting Staff can certainly do that, however, he is unsure what they would like to resolve. Councilmember Miller, feels that things are starting to escalate and is not sure that they will be able to solve anything, however, when you get people around the table and they are able to talk,maybe they can start listening to other ideas and be able to come up with some solutions. He requested that the meeting be adjourned in memory of Gerdy Molini, who passed away this past week from a long courageous battle with cancer. She was a long time resident of Grand Terrace. Mayor Pro Tem Cortes, reported that Chamber of Commerce President, Sid Bailey asked her to remind everyone about the Annual Golf Tournament that will be held on October 27, 2006 at the Shandin Hills Golf Course. It is$75.00 per player,there is a 10%discount if you sign-up and pay before the end of September. She gave her condolences to Gil Molini and his family for their loss. Mayor Ferre, reported that she attended the concert in the park last Friday evening. They estimated 300 to 350 people. It was wonderful. City Staff did a marvelous of setting up and breaking down. There was a book sale from the Friends of the tion 1. This Ordinance shall be known and may be cited as AN ORDINANCE PROHIBITING.THE EXERCISE OF EMINENT DOMAIN FOR PRIVATE PURPOSES. , which she sees nothing wrong with. However, she feels that she shouldn't single out a few people. At the last Council meeting she spoke for only 2 minutes,the entire time Mr. Swertfeger laughed at her, which could be heard across the room. When Patricia Farley got up and spoke for her three minutes,he laughed the whole three minutes. It's on the tape and people mentioned it to her. She would like the Mayor to be fair. She sympathizes with the truck drivers,she knows that it is hard to find places to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 Council Minutes August 24,2006 Page 10 Library,Friends of Blue Mountain had a booth, Grand Terrace Woman's Club had a booth and the Grand Terrace Community Soccer Club had a booth selling refreshments. She thanked staff for doing a great job. PUBLIC HEARING-None UNFINISHED BUSINESS 7A. Second Reading of an Ordinance of the City Council of the City of Grand Terrace Approving Zone Change No. 06-01 (Z-06-01)to Change the Existing R1-20 Zoning to R1-10 and Delete the AG Overlay Zone-for an 8.26 Acre Parcel Located on the Northerly Side of Pico Street Starting Approximately 150 Feet Easterly of the Intersection of Pico Street and Kingfisher Road and Environmental Case No. 06-03 (E-06-03) - Mitigated Negative Declaration as Provided by the California Environmental Quality Act Council Procedures CC-2006-98 MOTION BY MAYOR PRO TEM CORTES, SECOND BY COUNCILMEMBER MILLER,CARRIED 5-0,to approve the Second Reading of an Ordinance ofthe City Council of the City of Grand Terrace Approving Zone Change No. 06-01 (Z-06-01) to Change the Existing R1-20 Zoning to R1-10 and Delete the AG Overlay Zone for an 8.26 Acre Parcel Located on the Northerly Side of Pico Street Starting Approximately 150 Feet Easterly of the Intersection,of Pico Street and Kingfisher Road and Environmental Case No.06-03(E-06-03)-Mitigated Negative Declaration as Pr"ovided.by the California Environmental Quality Act Council Procedures. NEW BUSINESS 8A. AES -Discussion Item Councilmember Hilkey,indicated that he handed out to each of the Councilmembers a quick recap of the two meetings where AES presented their request for the City to allow a zoning change and a property exchange. He feels that this item is going in a different direction than he feels it was presented to Council. During the two meetings'that were held'he feels Council was made to believe that the Council was going to have input. Now we hear that the complete application is on its way. He feels that it is moving along quickly. The first hearing is being held in Highgrove and expressed his concern about that. He feels that we don't have a say so on the project and suggested that the Council take a position against the installation of the peaker plant. He feels that this project is going to be an eye sore and a potential pollutant. Councilmember Garcia,stated that she remembers that they told Council the CEC would ask for involvement from the City. She thought that City Hall received information on the hearing. If she thought we could stop it,she would support that,however,she was under the rk last Friday evening. They estimated 300 to 350 people. It was wonderful. City Staff did a marvelous of setting up and breaking down. There was a book sale from the Friends of the tion 1. This Ordinance shall be known and may be cited as AN ORDINANCE PROHIBITING.THE EXERCISE OF EMINENT DOMAIN FOR PRIVATE PURPOSES. , which she sees nothing wrong with. However, she feels that she shouldn't single out a few people. At the last Council meeting she spoke for only 2 minutes,the entire time Mr. Swertfeger laughed at her, which could be heard across the room. When Patricia Farley got up and spoke for her three minutes,he laughed the whole three minutes. It's on the tape and people mentioned it to her. She would like the Mayor to be fair. She sympathizes with the truck drivers,she knows that it is hard to find places to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 Council Minutes August 24,2006 Page 11 impression that although the City would have input but unless we had valid concerns that could be backed up, there probably is not a chance of changing the outcome. Her concern is that Grand Terrace is a small City; take on the fights that we can win. She feels that in order to take on the fight you have to have the facts. She indicated that if she had a choice she would rather not have the peaker plant there but the question is does she want to direct Staff to go and do the research to fight this in the public hearing process of the CEC. She feels that you would probably have to hire an expert to challenge the process. She would like - to hear what the rest of the Council has to say. City Attorney Harper, stated that going on the record that the City opposes the project probably isn't going to have much impact because you need to have some factual basis. The CEC is going to make their decision based upon substantial evidence of the record. The one thing,since he has been involved in the process,is that he doesn't know what environmental is being done through CEC. If there is an environmental impact report being done then we have the opportunity to appear in that process. Again, in comes down to us being able to submit contrary evidence if we have a problem with something their EIR says. IF you want to proceed down the path that Councilmember Hilkey is suggesting,now is the time to start doing that. You are going to need someone to examine those issues and give recommendations. Given the fact that there is going to be a new high school built in the area, he would think the School District would be interested in the project as well. Councilmember Garcia, questioned if there was a chance if we challenged the project and we were able to identify negative impacts that we may be able to get compensation. City Attorney Harper, responded that if the City raises issues that there are potential environmental impacts and based upon those he would presume that AES is going to have to mitigate those effects but compensation is a different story. Councilmember Miller, stated that the city is going to possibly receive$850,000.00 in sales tax revenues from AES. He referred to the question, If we don't approve this project will you look to do the project where the old building is now? The answer was yes. He stated that he remembers asking Staff if we refuse to put the peaker plant where the tank farm is and they build where the current facility is will we still receive the sales tax revenue and the answer was no. He questioned if that was correct. City Manager Schwab,responded that it is not correct. The revenue that was discussed was property tax. There is no sales tax on the generation or sale of electricity. It would strictly be on property tax and in fact,the property tax issues remain the same whether they are on their existing parcel or relocated to the tank farm site. Councilmember Miller, confirmed that even if we were opposed to the project on the new site and they built the peaker plant on the existing site the City would still receive the same amount of property tax funds. When he walked away that night the Council approved the laughed the whole three minutes. It's on the tape and people mentioned it to her. She would like the Mayor to be fair. She sympathizes with the truck drivers,she knows that it is hard to find places to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 Council Minutes August 24,2006 Page 12 project he didn't believe this to be true. He feels that this is the first workshop and that we will be invited and he is looking forward-to the process. There is going to be 5 to 10 formal hearings and 5 to 8 public workshops. He feels that we will get information and get a better idea of which way we should go. He stated that his feeling is that we should be watchful of what's happening but feels that we still have an opportunity at the upcoming workshops and that we should wait and see. Mayor Pro Tern Cortes,wanted clarification that regardless of what the Council does it is not their final decision, it is the decision of the CEC. City Manager Schwab,stated that the CEC will take into consideration things that-the City will bring up and would have to address them. The CEC is the final decision authority. The City can comment and question their EIR but the actual approval process will be done through-the CEC. Mayor Pro Tern Cortes, stated that there will be another and it should be in Grand Terrace. Mayor Ferre,stated that in the Council Packet mail,she received a letter from the CEC dated - August 8,2006 and shared the following comments that she felt were important:The Energy Commission is responsible for reviewing and ultimately approving or denying all thermo electric power plants. It also said that over the coming months the energy commission will conduct a number of public workshops and hearings on the proposal to determine whether the hvp should be approved for construction and operation and if so under what set of conditions. These workshops provide the public and local state and federal agencies the opportunity to ask questions and provide input on the proposed project. The Energy Commission will issue notices for these workshops and hearings at least 10 to 14 days prior to the meeting. If your constituents would like to participate in the Energy Commission's review of the project they should contact them. The City may participate in the Energy Commission's review of the project and it is her understanding that a staff member will attend all of the meetings. Patricia Farley, 12513 Michigan,is alarmed that the Council is not recognizing that they are giving up their rights to go after them in court if you do not formally put in a letter in their EIR complaining about the issues. You must protect the rights of the citizens by doing that. Julie Way,690-Studebaker Road,Long Beach,there are clearly a number of questions about the California Energy Commission permitting process, which in understandable because it is a very complex process. She stated that it was their goal to have the first public workshop in the City of Grand Terrace. She looked high and low but was unable to find a location that had the capacity of the availability for the dates that the Energy Commission was available to schedule the hearing. It is certainly their goal and the Energy Commission's goal to have public workshops in the community in which the project will be cited. They will do their best to make sure that the future workshops'will be held in Grand Terrace. The Norton me amount of property tax funds. When he walked away that night the Council approved the laughed the whole three minutes. It's on the tape and people mentioned it to her. She would like the Mayor to be fair. She sympathizes with the truck drivers,she knows that it is hard to find places to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 Council Minutes August 24,2006 Page 13 Younglove Community Center,which is where the first site visit and informational hearing will be held,is about a half mile from the project,so it is very close to the community,which is why they felt it was an acceptable location for this first hearing. Scott Galati, 555 Capitol Mall, Sacramento, feels that there is some confusion because the Energy Commission process is very complex. The first hearing that Councilmember Hilkey was talking about is a formal hearing to determine that an application is complete. That is the only hearing that has taken place. That starts the process. Within 45 days they do their first hearing to introduce the Commissioner to the site,to introduce the staff members to the public and to introduce the site to the public. It is called the site visit and informational hearing. The City should have been contacted for the September 19, 2006 site visit and informational hearing. The purpose of that hearing is for the Energy Commission themselves to tell you about their process. No decisions have been made. The application that was filed with the Energy Commission is a two volume set that staff at the Energy Commission is starting to review now. They will write what is called an issue identification report. What is their first impressions, air quality, noise, land use, and visual will often end up in these reports. This is the very beginning of the process, no one has made any decisions at this point.. There will be 5 to 8 public workshops and public hearings and there will be formal evidentiary hearings before the Energy Commission ever considers the matter. There will be several documents that will be published. There will be a preliminary staff assessment, which will be like a draft EIR. The Energy Commission will also publish a final staff assessment,which is their final recommendation. At that point,rather than the Commission taking action, they have evidentiary hearings in the local community. The members of the public that want to participate do not need to participate through the City. He urges any member of the public that would like to participate to be granted status as an intervener/member. This means that anything that they would file with the Energy Commission would have to be mail to them as well as anything that the Energy Commission published. Anyone who doesn't want to take on that status can get on as a n interested party and receive everything on site. The application that they filed is in our local library or download the documents on the Energy Commission's website. It is the very beginning,they are no where near the end and they will have plenty of opportunity. We urge your participation. Councilmember Garcia, questioned who from the Staff will be tracking this project. City Manager Schwab,responded that they haven't decided yet but that he,the Assistant City Manager and someone from the Planning Department will attend the first hearing. Councilmember Garcia,requested written reports from each meeting. City Manager Schwab, responded that Staff will do that. Councilmember Garcia, requested that Staff contact the School District and have someone Council approved the laughed the whole three minutes. It's on the tape and people mentioned it to her. She would like the Mayor to be fair. She sympathizes with the truck drivers,she knows that it is hard to find places to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 Council Minutes August 24,2006 Page 14 represent them as well. Councilmember Hilkey, thanked Staff for getting the information together for him and thanked Council for considering the question. He is concerned with the meeting being held in Highrove and feels that it needs to be addressed. He hopes everyone participates and that this project gets its due hearing. CLOSED SESSION-None Mayor Ferre adjourned the meeting at 7:50 p.m.in honor of Gerdy Molini,until the next CRA/City Council Meeting which is scheduled to be held on Thursday, September 14, 2006 at 6:00 p.m. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace wab , "2ND AND 4TH Thursday - 6:0.0 p.m. ' City Manager , "Council Chambers - - Grand Terrace Civic Center , 22795 Barton Road T VACATED BY MAYOR FERRE'. /8/2006 clTr'•o 4114 p Community Services Department Staff Report MEETING DATE: September 14,2006 SUBJECT: AWARD OF THE STREET SLURRY CONTRACT TO AMERICAN ASPHALT SOUTH,INC.FOR THE 2006-07 SLURRY SEAL PROGRAM FUNDING AUTHORIZATION REQUIRED: BACKGROUND: In the 2006-07 Budget Measure I funding,the city council voted to appropriate up to$83,000 for road slurry projects. It is estimated that the city will receive a total of around$199,505 in Measure I Funds in the 2006-07 fiscal year for road improvements. Staff has driven throughout the city looking for roads that with the addition of Type II Road Slurry,will last 5-7 more years. Several roads do fit the criteria for slurry seal and have been included in the 2006-07 Slurry Seal Program(see Exhibit"A"). City staff is taking advantage of the recent bidding for slurry seal service in the City of Ontario(June 2006). American Asphalt,who was the low bidder in Ontario,has agreed to perform the same service at the same rates charged to the City of Ontario(see Exhibit`B") Based upon the recent bid pricing,the cost for the Type II Road Slurry for the work detailed in Exhibit`B" will be$78,337. RECOMMENDATION: Staff recommends that council approve the contract(Exhibit"C")with American Asphalt South,Inc.for road slurry services in the City of Grand Terrace. t :'J C L AGENDA STEM ��0.1 land use, and visual will often end up in these reports. This is the very beginning of the process, no one has made any decisions at this point.. There will be 5 to 8 public workshops and public hearings and there will be formal evidentiary hearings before the Energy Commission ever considers the matter. There will be several documents that will be published. There will be a preliminary staff assessment, which will be like a draft EIR. The Energy Commission will also publish a final staff assessment,which is their final recommendation. At that point,rather than the Commission taking action, they have evidentiary hearings in the local community. The members of the public that want to participate do not need to participate through the City. He urges any member of the public that would like to participate to be granted status as an intervener/member. This means that anything that they would file with the Energy Commission would have to be mail to them as well as anything that the Energy Commission published. Anyone who doesn't want to take on that status can get on as a n interested party and receive everything on site. The application that they filed is in our local library or download the documents on the Energy Commission's website. It is the very beginning,they are no where near the end and they will have plenty of opportunity. We urge your participation. Councilmember Garcia, questioned who from the Staff will be tracking this project. City Manager Schwab,responded that they haven't decided yet but that he,the Assistant City Manager and someone from the Planning Department will attend the first hearing. Councilmember Garcia,requested written reports from each meeting. City Manager Schwab, responded that Staff will do that. Councilmember Garcia, requested that Staff contact the School District and have someone Council approved the laughed the whole three minutes. It's on the tape and people mentioned it to her. She would like the Mayor to be fair. She sympathizes with the truck drivers,she knows that it is hard to find places to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 For more information visit .. ' �' City of Grand Terrace www.cityofgrandterrace.org GRAND TERRACE EXHIBIT "A-1" ' '..� • 4404 A1IF04Nll ° ,,,. , RANDL,,♦-•,..,•••-•�t�v9 • ir fffff k....1 Ap • 6 4 O r ® • ��� RD - - NO !� TERRA, • I 1 G9g" CCN11 OOD .&T '' a 1 • • dp e. n.I . . Is' IV we /ilk i•'''-i /11 i : iiiloolirroi(4%ibzEir, / :. .11 ir I , . . 1 ' '010 • • • f ; • Q LTA , LIZIARY:—I- 1 . , 5C m .2 . I �HMR7'ON C< ' : • < C < ,r y JLNSLN CT C �Wr _ EWOOD S[HD G • -I : t.Y DE SO'1'(1 I0 DL BOTo 6T CT DE BERRY 'ill.") < R6 BERRY Y_. AT - WREN . e Y ST NIAVLY Sr atO ��wL PARK ,...siiiim.�, FINCH Er .a' CAR � J�11M d `DINAL . .._ LLN HBN1FILLD I Zone Ili 1 A , , .::-3 „ 1. First Monday I ST 5 :1 EARL 2. First Wednesday • .A. Pico t sr OU P PARK PAS ,bn 3. First Thursday °•° 4. Second Monday lij l.z TANAGER 5. Second Wednesday ° T •C[R I.`' e = _t C RAVEN i WAY 6. Second Thursday •• II• LADE �C ^ t : II; ROBIN WAY 4 ERA s{ All streets in the city will be swept once MAIN ST MAIN ST MAIN trr ---' per month base on the above schedule from 6:00 am to 3:00 pm-PLEASE MOVE ALL VEHICLES FROM THE STREET N CHANGES TO ZONE 1 &4. n get on as a n interested party and receive everything on site. The application that they filed is in our local library or download the documents on the Energy Commission's website. It is the very beginning,they are no where near the end and they will have plenty of opportunity. We urge your participation. Councilmember Garcia, questioned who from the Staff will be tracking this project. City Manager Schwab,responded that they haven't decided yet but that he,the Assistant City Manager and someone from the Planning Department will attend the first hearing. Councilmember Garcia,requested written reports from each meeting. City Manager Schwab, responded that Staff will do that. Councilmember Garcia, requested that Staff contact the School District and have someone Council approved the laughed the whole three minutes. It's on the tape and people mentioned it to her. She would like the Mayor to be fair. She sympathizes with the truck drivers,she knows that it is hard to find places to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 1 EXHIBIT "A-2" STREET LIST UNIT STREET NAME FROM TO SY PRICE TOTAL VICTORIA CANAL ST PASCAL AVE 759 $1.63 $1,237.17 PASCAL AVE VICTORIA ST CARHART AVE 2,174 $1.63 $3,543.62 MCCLARREN ST VIVIENDA CT CANAL ST 3,751 $1.63 $6,114.13 GARDEN AVE PICO ST END 2,017 $1.63 $3,287.71 GARDEN CT PICO ST END 1,056 $1.63 $1,721.28 DICKENS CT PICO ST END 1,107 $1.63 $1,804.41 SANDBURG CT PICO ST END 1,100 $1.63 $1,793.00 MIRADO AVE PICO ST LADERA ST 4,165 $1.63 $6,788.95 DARWIN AVE PICO ST LADERA ST 4,033 $1.63 $8,573.79 CARDINAL ST WARBLER AVE 22700 CARDINAL ST 4,360 $1.63 $7,106.80 THRUSH ST WARBLER AVE ORIOLE AVE 3,516 $1.63 $5,731.08 ORIOLE AVE LARK ST CARDINAL ST 3,516 $1.63 $5,731.08 WREN ST WHISTLER ST OBSERVATION 3,868 $1.63 $6,304.84 EATON DR PRESTON ST HOLLY DR 9,588 $1.63 $15,628.44 MINONA DR PRESTON ST EATON DR 1,393 $1.63 $2,270.59 ARLISS WAY ARLISS DR END 1,657 $1.63 $2,700.91 48,060 $78,337.80 d `DINAL . .._ LLN HBN1FILLD I Zone Ili 1 A , , .::-3 „ 1. First Monday I ST 5 :1 EARL 2. First Wednesday • .A. Pico t sr OU P PARK PAS ,bn 3. First Thursday °•° 4. Second Monday lij l.z TANAGER 5. Second Wednesday ° T •C[R I.`' e = _t C RAVEN i WAY 6. Second Thursday •• II• LADE �C ^ t : II; ROBIN WAY 4 ERA s{ All streets in the city will be swept once MAIN ST MAIN ST MAIN trr ---' per month base on the above schedule from 6:00 am to 3:00 pm-PLEASE MOVE ALL VEHICLES FROM THE STREET N CHANGES TO ZONE 1 &4. n get on as a n interested party and receive everything on site. The application that they filed is in our local library or download the documents on the Energy Commission's website. It is the very beginning,they are no where near the end and they will have plenty of opportunity. We urge your participation. Councilmember Garcia, questioned who from the Staff will be tracking this project. City Manager Schwab,responded that they haven't decided yet but that he,the Assistant City Manager and someone from the Planning Department will attend the first hearing. Councilmember Garcia,requested written reports from each meeting. City Manager Schwab, responded that Staff will do that. Councilmember Garcia, requested that Staff contact the School District and have someone Council approved the laughed the whole three minutes. It's on the tape and people mentioned it to her. She would like the Mayor to be fair. She sympathizes with the truck drivers,she knows that it is hard to find places to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 TAB EXHIBIT " "B-1 CO Tt 303 EAST "B" STREET, CIVIC CENTER ONTARIO '�` � oq �6`�` CALIFORNIA 91764-4196 (909) 395-2000 FAX (909) 395-2070 CONTRACT PAUL S.LEON GREGORY C.DEVEREAUX MAYOR CONTRACT NO. 0506-14 CITY MANAGER ALAN D. WAPNER MARY E.WIRTES,MMC MAYOR PRO TEM CRY CLERK JASON ANDERSON JAMES R.MILHISER SHEILA MAUTZ TREASURER COUNCIL MEMBERS 1. PARTIES AND DATE. This Contact is made and entered into this 6th'day of June , 200 6, by and between the City of Ontario("Owner")and American Asphalt South,Inc. ("Contractor"). Owner and Contractor may hereinafter be referred to individually as "Party" and collectively as "Parties." 2. RECITALS. a. Owner is a municipal corporation organized under the laws of the State of California, with power to contract for services necessary to achieve its purpose; b. Contractor,in response to a Notice Inviting Bids issued by Owner on May 11,2006, has submitted a bid proposal for the CITY OF ONTARIO 2005/2006 SLURRY SEAL PROGRAM-PHASE II Project, Contract No. 0506-14, described in the Contract. , c. Owner has duly opened and considered the Contractor's bid proposal, and duly awarded the bid to Contractor in accordance with the Notice Inviting Bids and the other Bid Documents, and has given written notice to Contractor on May 16, 2006.. d. ..,Contractor has obtained and deli erect.to Owner Performance and aaynienfBoii -, - and evidences of insurance coverage as required by the Bid Documents. 3. TERMS. • a. Incorporation of Documents. This Contract includes and hereby incorporates in full by reference the following documents, , including all exhibits,drawings,specifications and documents therein,and attachments and addenda thereto: a. Notice Inviting Bids b. Instructions to Bidders c. Proposal/Bid Forms RVPUB/ACD/653644 GB-STATE&LOCAL(06/03) CONTRACT-1 4 ERA s{ All streets in the city will be swept once MAIN ST MAIN ST MAIN trr ---' per month base on the above schedule from 6:00 am to 3:00 pm-PLEASE MOVE ALL VEHICLES FROM THE STREET N CHANGES TO ZONE 1 &4. n get on as a n interested party and receive everything on site. The application that they filed is in our local library or download the documents on the Energy Commission's website. It is the very beginning,they are no where near the end and they will have plenty of opportunity. We urge your participation. Councilmember Garcia, questioned who from the Staff will be tracking this project. City Manager Schwab,responded that they haven't decided yet but that he,the Assistant City Manager and someone from the Planning Department will attend the first hearing. Councilmember Garcia,requested written reports from each meeting. City Manager Schwab, responded that Staff will do that. Councilmember Garcia, requested that Staff contact the School District and have someone Council approved the laughed the whole three minutes. It's on the tape and people mentioned it to her. She would like the Mayor to be fair. She sympathizes with the truck drivers,she knows that it is hard to find places to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 EXHIBIT "B-2" BUDDER: f'ieerJdtd /!J 44/ff 4/4, BIDDING SCHEDULE • CONTRACT NO. 0506-I4 UNIT OF EST. UNIT ITEM NO. , ITEM DESCRIPTION MEASURE QTY. PRICE COST 1. Traffic Control& Safety Lump Sum L.S. $ .061 40L.S. - $ /'4I(.ta' t ) _Remove Raised Markers & J 2. Thermoplastic Markings/Striping Lump Sum L.S. $ e 7 (� L.S. $ y006V e0 ' _ Rubberized Emulsion Aggegate 1/ •3. Shiny(Type II Slurry Aggregate) , 429,917 S.Y. S.Y. $ /,.45 S.Y. $ ,9 7a/r, 2/ Traffic Striping, ,Markings & 4. Markers Lump Sum L.S. S 2 V L.S. $ • Construct Asphalt Concrete Skin 5. Patch L 6,160 S.Y. S.Y. $ /Of•D(! S.Y. $ 7 9074 - -s TOTAL BID PRICE (SCHEDULE BID PRICE):$ 817 (DOLLAR AMOUNT IN WRITTEN FORM) • RVP,UB/ACD/653644 GB-STATE&LOCAL(02J04) e its purpose; b. Contractor,in response to a Notice Inviting Bids issued by Owner on May 11,2006, has submitted a bid proposal for the CITY OF ONTARIO 2005/2006 SLURRY SEAL PROGRAM-PHASE II Project, Contract No. 0506-14, described in the Contract. , c. Owner has duly opened and considered the Contractor's bid proposal, and duly awarded the bid to Contractor in accordance with the Notice Inviting Bids and the other Bid Documents, and has given written notice to Contractor on May 16, 2006.. d. ..,Contractor has obtained and deli erect.to Owner Performance and aaynienfBoii -, - and evidences of insurance coverage as required by the Bid Documents. 3. TERMS. • a. Incorporation of Documents. This Contract includes and hereby incorporates in full by reference the following documents, , including all exhibits,drawings,specifications and documents therein,and attachments and addenda thereto: a. Notice Inviting Bids b. Instructions to Bidders c. Proposal/Bid Forms RVPUB/ACD/653644 GB-STATE&LOCAL(06/03) CONTRACT-1 4 ERA s{ All streets in the city will be swept once MAIN ST MAIN ST MAIN trr ---' per month base on the above schedule from 6:00 am to 3:00 pm-PLEASE MOVE ALL VEHICLES FROM THE STREET N CHANGES TO ZONE 1 &4. n get on as a n interested party and receive everything on site. The application that they filed is in our local library or download the documents on the Energy Commission's website. It is the very beginning,they are no where near the end and they will have plenty of opportunity. We urge your participation. Councilmember Garcia, questioned who from the Staff will be tracking this project. City Manager Schwab,responded that they haven't decided yet but that he,the Assistant City Manager and someone from the Planning Department will attend the first hearing. Councilmember Garcia,requested written reports from each meeting. City Manager Schwab, responded that Staff will do that. Councilmember Garcia, requested that Staff contact the School District and have someone Council approved the laughed the whole three minutes. It's on the tape and people mentioned it to her. She would like the Mayor to be fair. She sympathizes with the truck drivers,she knows that it is hard to find places to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 EXHIBIT "C" AGREEMENT BETWEEN THE CITY OF GRAND TERRACE AND AMERCIAN ASHPALT SOUTH INC. INC., (CONTRACTOR) FOR THE PROVISION OF ROAD TYPE II ROAD SLURRY SERVICES THIS AGREEMENT IS ENTERED INTO THIS DAY OF 2006 BY AND BETWEEN THE CITY OF GRAND TERRACE ("CITY") AND CONTRACTOR FOR ROAD SLURRY SERVICES. RECITALS WHEREAS, CONTRACTOR is a licensed contractor who is qualified and a licensed in the State of California. WHEREAS, CITY desires to utilize the services of CONTRACTOR to road slurry services. NOW,THEREFORE,THE PARTIES AGREE AS FOLLOWS: SECTION 1. SERVICES OR SCOPE OF WORK Contractor shall perform TYPE II Road Slurry Services as follows: A. For and in consideration of the payments and agreements hereinafter mentioned to be made and performed by said City, said Contractor agrees with said City to perform and complete in a workmanlike manner all work required under the City's Specifications, to furnish at his own expense all labor, materials, equipment, tools and services necessary therefore, except those materials, equipment, tools and services as may be stipulated in said specification to be furnished by said City and to do everything required by this Agreement and the said Specifications. B. In entering into a Maintenance Contract for a subcontract to supply goods, services or materials pursuant to a Maintenance Contract, the Contractor or subcontractor offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code, arising from purchases of goods, services, or materials pursuant to the Maintenance Contract or the subcontract. This assignment shall be made and become effective at the time the City tenders final payment to the Contractor without further acknowledgment by the parties. C. DEFINITION OF PROPOSED ITEMS OF WORK The unit prices to be paid for the items listed on the form EXHIBIT "A-2", shall include full compensation for furnishing all permits, labor, materials, tools and equipment necessary to complete all work required to accomplish the following items in accordance with the Standard Specifications, these Special Conditions and any detail drawings or City of Grand Terrace- TYPE II ROAD SLURRY SERVICES 1 O ZONE 1 &4. n get on as a n interested party and receive everything on site. The application that they filed is in our local library or download the documents on the Energy Commission's website. It is the very beginning,they are no where near the end and they will have plenty of opportunity. We urge your participation. Councilmember Garcia, questioned who from the Staff will be tracking this project. City Manager Schwab,responded that they haven't decided yet but that he,the Assistant City Manager and someone from the Planning Department will attend the first hearing. Councilmember Garcia,requested written reports from each meeting. City Manager Schwab, responded that Staff will do that. Councilmember Garcia, requested that Staff contact the School District and have someone Council approved the laughed the whole three minutes. It's on the tape and people mentioned it to her. She would like the Mayor to be fair. She sympathizes with the truck drivers,she knows that it is hard to find places to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 plans. 1. TYPE II ROAD SLURRY SERVICES Work included under this item shall consist of furnishing all permits, labor, materials, fees, environmental notices and equipment to complete said TYPE II ROAD SLURRY SERVICES in accordance with the applicable sections of the Standard Specifications,these Special Conditions and the 2001 California Codes. All locations: -The Contractor shall be responsible for all traffic management and the obtaining and placing of any required temporary construction warning signs and traffic delineators. -The Contractor shall work between the hours of 7:30 a.m. - 5:30 p.m., Monday through Friday. -Notification of all residents with door hangers noting the time and date of the street closures The work shall be done under the supervision of the Assistant City Manager and no work or portion of the work shall be paid for until it is approved for payment by the Assistant City Manager, but this shall not prevent approval of and payment for completed portions of the work as it progresses SECTION 2. SERVICES PROVIDED CONTRACTOR shall provide all labor, supervision and equipment required to perform said services. SECTION 3. COMPENSATION Contractor shall be paid pursuant to the Schedule and Prices submitted in Exhibit"A-2". The total TYPE II ROAD-SLURRY SERVICES is not to exceed $78,370.80 without written consent by the CITY. SECTION 4. BUSINESS LICENSE CONTRACTOR shall, within five (5) days of executing this contract, obtain a current City of Grand Terrace business license,during the term of this contract or any extension thereto. City of Grand Terrace- TYPE II ROAD SLURRY SERVICES 2 of Part 2 of Division 7 of the Business and Professions Code, arising from purchases of goods, services, or materials pursuant to the Maintenance Contract or the subcontract. This assignment shall be made and become effective at the time the City tenders final payment to the Contractor without further acknowledgment by the parties. C. DEFINITION OF PROPOSED ITEMS OF WORK The unit prices to be paid for the items listed on the form EXHIBIT "A-2", shall include full compensation for furnishing all permits, labor, materials, tools and equipment necessary to complete all work required to accomplish the following items in accordance with the Standard Specifications, these Special Conditions and any detail drawings or City of Grand Terrace- TYPE II ROAD SLURRY SERVICES 1 O ZONE 1 &4. n get on as a n interested party and receive everything on site. The application that they filed is in our local library or download the documents on the Energy Commission's website. It is the very beginning,they are no where near the end and they will have plenty of opportunity. We urge your participation. Councilmember Garcia, questioned who from the Staff will be tracking this project. City Manager Schwab,responded that they haven't decided yet but that he,the Assistant City Manager and someone from the Planning Department will attend the first hearing. Councilmember Garcia,requested written reports from each meeting. City Manager Schwab, responded that Staff will do that. Councilmember Garcia, requested that Staff contact the School District and have someone Council approved the laughed the whole three minutes. It's on the tape and people mentioned it to her. She would like the Mayor to be fair. She sympathizes with the truck drivers,she knows that it is hard to find places to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 SECTION 5. INDEPENDENT CONTRACTOR The parties agree that CONTRACTOR is an independent contractor who is being paid to produce a result. CONTRACTOR is in no way an employee of CITY. CONTRACTOR controls the means of accomplishing the work. CONTRACTOR shall pay all Federal and State payroll taxes for employees of CONTRACTOR and said employees shall in no way be deemed or construed to be employees of CITY for any purposes. SECTION 6. EFFECTIVE DATE/TERM This agreement shall become effective upon the date of execution of the Agreement by both parties. This contract shall terminate on November 15, 2006 unless renewed. All work must be completed within 45 days of the contract effective date SECTION 7. TERMINATION City shall have the right to terminate this agreement at a date earlier than specified for default. Before CITY exercises said right it shall give CONTRACTOR 10 days notice of the facts constituting the default and a chance to cure any deficiencies within that time. If those deficiencies have not been cured, CITY shall have the right to send CONTRACTOR notice that the contract has been terminated for default pursuant to this paragraph by giving notice as provided herein. SECTION 8. ASSIGNMENT No assignment of this contract may be made without the express written consent of CITY. SECTION 9. NOTICE The parties may give notice under this contract by sending such notice certified mail addressed as follows: TO CITY: CITY OF GRAND TERRACE 22795 Barton Rd. Grand Terrace, CA 92313 ATTN: STEVE BERRY TO CONTRACTOR: American Asphalt South, Inc. 14436 Santa Ana Ave. Fontana, CA 92337 Such notice shall be deemed received five (5) days after mailing, whether signed for or not. City of Grand Terrace- TYPE II ROAD SLURRY SERVICES 3 nd become effective at the time the City tenders final payment to the Contractor without further acknowledgment by the parties. C. DEFINITION OF PROPOSED ITEMS OF WORK The unit prices to be paid for the items listed on the form EXHIBIT "A-2", shall include full compensation for furnishing all permits, labor, materials, tools and equipment necessary to complete all work required to accomplish the following items in accordance with the Standard Specifications, these Special Conditions and any detail drawings or City of Grand Terrace- TYPE II ROAD SLURRY SERVICES 1 O ZONE 1 &4. n get on as a n interested party and receive everything on site. The application that they filed is in our local library or download the documents on the Energy Commission's website. It is the very beginning,they are no where near the end and they will have plenty of opportunity. We urge your participation. Councilmember Garcia, questioned who from the Staff will be tracking this project. City Manager Schwab,responded that they haven't decided yet but that he,the Assistant City Manager and someone from the Planning Department will attend the first hearing. Councilmember Garcia,requested written reports from each meeting. City Manager Schwab, responded that Staff will do that. Councilmember Garcia, requested that Staff contact the School District and have someone Council approved the laughed the whole three minutes. It's on the tape and people mentioned it to her. She would like the Mayor to be fair. She sympathizes with the truck drivers,she knows that it is hard to find places to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 SECTION 10. GRATUITIES CONTRACTOR warrants that neither it nor any of its employees, agents or representatives has offered or given any gratuities to CITY'S employees, agents or representatives with a view toward securing this contract or securing favorable treatment with respect thereto. SECTION 11. CONFLICT OF INTEREST CONTRACTOR warrants that he has no blood or marriage relationship, and that he is not in any way associated with any architect, engineer or other preparer of the plans and specifications for this project. CONTRACTOR acknowledges that CITY has detailed Conflict of Interest rules, agrees to abide by those rules, and agrees that any breach of those rules shall give CITY the right to rescind, cancel or otherwise terminate this agreement, at CITY'S discretion. SECTION 12. INTEGRATION This agreement constitutes the entire agreement and understanding between the parties hereto, and it shall not be considered modified, altered, changed, or amended in any respect unless in writing and signed by the parties hereto. SECTION 13. NO WAIVER The failure of the CITY at the time to require performance by the CONTRACTOR of any provisions hereof shall in no way affect the right of the CITY thereafter to enforce same. Nor shall waiver by the CITY of any breach of any provisions hereof be taken or held to be a waiver of any succeeding breach of such provision or as a waiver of any provision itself. SECTION 14. INSURANCE The Contractor shall supply insurance and licensing as follows: Commercial General Liability: Primary insurance shall be provided on IOSCGL form No. CG 00 01 11 85 or 88. Total limits shall be no less than 1 million dollars per occurrence for all coverage's and 2 million dollars general aggregate. City and its employees and agents shall be added as additional insureds using ISO additional insured endorsement form CG 20 10 11 85 (in no event will City accept an endorsement form with an edition date later than 1990). Coverage shall apply on a primary non-contributing basis in relation to any other insurance or self-insurance, primary or excess, available to City or any employee or agent of City. Coverage shall not be limited to the vicarious liability or supervisory role of any additional insured. Umbrella Liability Insurance (over primary) shall apply to bodily injury/property damage, personal injury/advertising injury, at a minimum, and shall include a "drop down" provision providing primary coverage above a maximum $25,000.00 self insured retention for liability not covered by primary policies but covered by the umbrella policy. Coverage shall be following form to any underlying coverage. Coverage shall be provided on a "pay on behalf' basis, with defense costs City of Grand Terrace- TYPE II ROAD SLURRY SERVICES 4 participation. Councilmember Garcia, questioned who from the Staff will be tracking this project. City Manager Schwab,responded that they haven't decided yet but that he,the Assistant City Manager and someone from the Planning Department will attend the first hearing. Councilmember Garcia,requested written reports from each meeting. City Manager Schwab, responded that Staff will do that. Councilmember Garcia, requested that Staff contact the School District and have someone Council approved the laughed the whole three minutes. It's on the tape and people mentioned it to her. She would like the Mayor to be fair. She sympathizes with the truck drivers,she knows that it is hard to find places to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 payable in addition to policy limits. There shall be no cross liability exclusion. Policies shall have concurrent starting and ending dates. Worker's Compensation: Shall be written on a policy form providing workers' compensation statutory benefits as required by law. Employer's liability limits shall be no less than one million dollars per accident or disease. Employer's liability coverage shall be scheduled under any umbrella policy described above. Unless otherwise agreed, this policy shall be endorsed to waive any right of subrogation as respects the City, its employees or agents. The Contractor shall also provide the City with a Certificate of Worker's Compensation Insurance and completed Declaration Regarding Licenses Status form. Contractors must also have a valid City of Grand Terrace Business License. Auto Insurance: CONTRACTOR shall provide Auto Insurance as follows: Business Auto/Umbrella Liability Insurance. Primary coverage shall be written on ISO Business Auto Coverage form CA 00 01 06 92 including symbol 1 (Any Auto). Limits shall be no less than (one) 1 million dollars per accident. Starting and ending dates shall be concurrent. If Contractor owns no autos, a non-owned auto endorsement to the General Liability policy described above is acceptable. SECTION 15 LEGAL ACTION Should the City bring any legal or equitable action for the purpose of protecting or enforcing its rights under this Agreement, the City shall recover, in addition to all other relief, its reasonable attorney's fees and court costs to be fixed by the Court. SECTION 16 ATTORNEY'S FEES The parties agree that should any dispute arise concerning the interpretation of this contract, or regarding the performance or non-performance of this contract, that the prevailing party shall be entitled to reasonable attorney's fees. SECTION 17 EXTRA WORK The Contractor hereby agrees that he will not proceed with any Extra Work unless he has been authorized in writing to do so by CITY. SECTION 18 PREVAILING WAGE The successful Bidder will be required to pay not less than the prevailing wage scale determined by the Director of the California Department of Industrial Relations, copies of which scale are on City of Grand Terrace- TYPE II ROAD SLURRY SERVICES 5 y damage, personal injury/advertising injury, at a minimum, and shall include a "drop down" provision providing primary coverage above a maximum $25,000.00 self insured retention for liability not covered by primary policies but covered by the umbrella policy. Coverage shall be following form to any underlying coverage. Coverage shall be provided on a "pay on behalf' basis, with defense costs City of Grand Terrace- TYPE II ROAD SLURRY SERVICES 4 participation. Councilmember Garcia, questioned who from the Staff will be tracking this project. City Manager Schwab,responded that they haven't decided yet but that he,the Assistant City Manager and someone from the Planning Department will attend the first hearing. Councilmember Garcia,requested written reports from each meeting. City Manager Schwab, responded that Staff will do that. Councilmember Garcia, requested that Staff contact the School District and have someone Council approved the laughed the whole three minutes. It's on the tape and people mentioned it to her. She would like the Mayor to be fair. She sympathizes with the truck drivers,she knows that it is hard to find places to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 file in the office of the City Clerk and the office of the Director of Public Works/City Engineer and which shall be made available to any interested party on request. WITNESS WHEREOF,the parties hereto have set their hands and seals the day and year first above written. ATTEST: CITY OF GRAND TERRACE By: City Clerk Mayor APPROVED AS TO FORM: CONTRACTOR By: City Attorney Title: City of Grand Terrace- TYPE II ROAD SLURRY SERVICES 6 d to be held on Thursday, September 14, 2006 at 6:00 p.m. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace wab , "2ND AND 4TH Thursday - 6:0.0 p.m. ' City Manager , "Council Chambers - - Grand Terrace Civic Center , 22795 Barton Road T VACATED BY MAYOR FERRE'. /8/2006 ciTy Nisi Community Services Department Staff Report MEETING DATE: September, 14 2006 CRA ITEM ( ) COUNCIL ITEM(X) SUBJECT: Measure I Capital Improvement Plan for FY 2006-2011 FUNDING REQUIRED (X) Background: Adopted by San Bernardino County voters in 1989,Measure I is a major source of revenue for transportation improvements in the City of Grand Terrace. This 20-year half-cent sales tax has provided over$2.2 million for Grand Terrace street repairs,reconstruction,striping,and slurry sealing. The estimated Measure I Revenue for FY 06-07 is$198,000. In the fourth quarter of every year,the City is required to update our Measure I CIP in order to continue to receive Measure I Funds. Included in the annual funding are projects deemed necessary by staff. These projects can be changed mid-year with a resolution from City Council. Additionally,the San Bernardino Association of Governments(SCAG)is requesting that the City of Grand Terrace provide documentation to clarify the policy approach for the expenditure of Measure I funds. Below is a Measure I Five Year Capital Improvement Plan Expenditure Strategy for 2006/07 as submitted for approval by the city council: The City of Grand Terrace's existing road network is fairly well established. Therefore,the City's primary use of Measure I funds will be for the reconstruction and maintenance of existing City streets. It is the City's intent to design and begin construction of the project the same year the project is identified in the Five-Year Capital Improvement Plan. Recommendation: Staff requests the City Council to approve the Five Year Measure I Projects for the FY 2006-11 and the Measure I Five Year Capital Improvement Plan Expenditure Strategy for 2006/07. ding the performance or non-performance of this contract, that the prevailing party shall be entitled to reasonable attorney's fees. SECTION 17 EXTRA WORK The Contractor hereby agrees that he will not proceed with any Extra Work unless he has been authorized in writing to do so by CITY. SECTION 18 PREVAILING WAGE The successful Bidder will be required to pay not less than the prevailing wage scale determined by the Director of the California Department of Industrial Relations, copies of which scale are on City of Grand Terrace- TYPE II ROAD SLURRY SERVICES 5 y damage, personal injury/advertising injury, at a minimum, and shall include a "drop down" provision providing primary coverage above a maximum $25,000.00 self insured retention for liability not covered by primary policies but covered by the umbrella policy. Coverage shall be following form to any underlying coverage. Coverage shall be provided on a "pay on behalf' basis, with defense costs City of Grand Terrace- TYPE II ROAD SLURRY SERVICES 4 participation. Councilmember Garcia, questioned who from the Staff will be tracking this project. City Manager Schwab,responded that they haven't decided yet but that he,the Assistant City Manager and someone from the Planning Department will attend the first hearing. Councilmember Garcia,requested written reports from each meeting. City Manager Schwab, responded that Staff will do that. Councilmember Garcia, requested that Staff contact the School District and have someone Council approved the laughed the whole three minutes. It's on the tape and people mentioned it to her. She would like the Mayor to be fair. She sympathizes with the truck drivers,she knows that it is hard to find places to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 City of Grand Terrace PROPOSED MEASURE I FIVE YEAR PLAN 2006/2011 September 2006 YEAR STREET & LIMITS IMPROVEMENT COST ESTIMATE 2006-0.7 Barton Roa d Bridge Program Replacement and widening of Bridge $53,950 2006-07 City Wide-Slurry Program Slurry Program Victoria from Canalto:Pascal $1,237.17 Pascal from Victoria to Carhart $3,543.62 McClarren from Vivienda to Canal $6,114.13 Garden Ave from Pico St to end $3,287.71 Garden-Ct'from Pico to end $1,721.28 Dickens Ct from Pico to end $1,804.41 Sanburg Ctto,end $1,793.00 Mirado Ave from Pico to Ladera $6,788.95 Darwin Ave from Pico.,to.Ladera $6,573.79 Cardinal from Warbler to:22700'Cardinal $7,106.80 Thrush from Warbler to.Oriole Ave $5,731.08 Oriole from Lark.to Cardinal $5,731.08 Wren from.Whistler to Observation $6304.84 Eaton from Preston to Holly $15,628.44 Minona from Preston to Eaton $2,270.59 Arliss Way from Arliss Dr to end - $2,700.91 Total Cost for Slurry Program 2006 $78,337 2007-08 Barton Road;.Bridge Program Replacement and widening of Bridge $346,100 2007-08 City Wide-Slurry Program- Slurry Program $95,000 2007-08 Mt. Vernon from De Berry to Main Pavement Rehab—OS $278,000 2007-08 Ladera to Vivienda Pavement Rehab—OS $33,000 2007-08 City Wide Striping Program Striping Program $90,000 2007-08 Raven Way to Vivienda Pavement Rehab-OS $36,000 2007-08 Eton from Minona to Preston Pavement Rehab—OS $38,000 1 titled to reasonable attorney's fees. SECTION 17 EXTRA WORK The Contractor hereby agrees that he will not proceed with any Extra Work unless he has been authorized in writing to do so by CITY. SECTION 18 PREVAILING WAGE The successful Bidder will be required to pay not less than the prevailing wage scale determined by the Director of the California Department of Industrial Relations, copies of which scale are on City of Grand Terrace- TYPE II ROAD SLURRY SERVICES 5 y damage, personal injury/advertising injury, at a minimum, and shall include a "drop down" provision providing primary coverage above a maximum $25,000.00 self insured retention for liability not covered by primary policies but covered by the umbrella policy. Coverage shall be following form to any underlying coverage. Coverage shall be provided on a "pay on behalf' basis, with defense costs City of Grand Terrace- TYPE II ROAD SLURRY SERVICES 4 participation. Councilmember Garcia, questioned who from the Staff will be tracking this project. City Manager Schwab,responded that they haven't decided yet but that he,the Assistant City Manager and someone from the Planning Department will attend the first hearing. Councilmember Garcia,requested written reports from each meeting. City Manager Schwab, responded that Staff will do that. Councilmember Garcia, requested that Staff contact the School District and have someone Council approved the laughed the whole three minutes. It's on the tape and people mentioned it to her. She would like the Mayor to be fair. She sympathizes with the truck drivers,she knows that it is hard to find places to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 2008-09 City Wide Slurry Program y Program $95,000 2008-09 Kingston from Minona to Arliss Pavement Rehab OS - $31,000 2009-10 Brentwood, Holly to Thames Pavement Rehab-OS $45,500 2009-10 City Wide Striping Program Striping Program $85,000 2009-10 City Wide Slurry Program Slurry Program $95,000 2010-11 Eton south of Arliss to Miriam Pavement Rehab-OS TBA 2010-11 Flamingo Street Pavement Rehab-OS TBA 2010-11 Pico St from Oriole to Blue Mtn Ct Pavement Rehab_OS TBA Contact: Steve Berry SANBAG's Measure I Revenue Estimate (5 yrs.) $1,002,122 909-430-2226 Fund Balance as of June.30, 2006 $164,162 TOTAL AVAILABLE: $1,166,284 Re-calculate 2 Grand Terrace Civic Center , 22795 Barton Road T VACATED BY MAYOR FERRE'. /8/2006 DATE: September 14,2006 WO# 12.645 ,,,����y� STAFF REPORT CRA () COUNCIL ITEM (X) MEETING DATE: September 14,2006 NilwP Cs SUBJECT: Barton Road bicycle lane improvements from Mt. Vernon Avenue to r<OUGH I Michigan Street. BTA 03/04-08-SBD-02 DEPARTMENT OF FUNDING REQUIRED XX NO FUNDING REQUIRED ' TILDING& SAFETY, PUBLIC WORKS City of Grand Terrace Capital Projects Fund expenditure, $24,582.00. AND HOUSING State of California Department of Transportation Bicycle Facility Unit Grant, $50,000.00. 22795 Barton Road Suite B BACKGROUND Grand Terrace California 92313 Over the past several years, staff has been applying for bicycle lane grants and safe routes to Civic Center (909) 825-3825 school grants. Past bicycle lane grants have been beneficial to our citizens and community Fax (909) 825-7506 infrastructure by providing street improvements and pedestrian safety which include the beautification of several of our intersections with lighting, signing and rest areas. The current grant awarded to the City was for bicycle lane street improvements to Barton Road from Mt. Vernon Avenue west to Michigan Street. The project was halted to study possible ways to accommodate a bicycle lane and preserve current parking on a portion of Barton Road between Mt. Vernon Avenue and Canal Street. Caltrans studied Staffs request for a Class III Bikeway which accommodates both bicycles and vehicular parking. While the study was being conducted,the time frame established by the Department of Transportation for use of funds was close to expiration. On November 10, 2005, Staff presented Resolution 2005-21,to City Council which extended the grant for an additional year. (Attached as Exhibit"A") Due to the redesign and the added time to resolve the parking problem, costs have increased for engineering services. The original proposals submitted in 2004,were updated and reflect the new estimates for engineering design costs. The two original proposal firms and revised design costs are attached as Exhibit`B", and are: 1. W. J. McKeever, Inc., Civil Engineer $15,246.00 2. Fraco, Inc., Engineering and Construction $26,050.00 RECOMMENDATION Staff recommends that the City Council award the contract for engineering design on the Bicycle Transportation Account Project, Agreement No., BTA 03/04-08-SBD-02 to, W. J. McKeever, Inc., Civil Engineering, in the amount of$15,246.00. Attachments: Resolution 2005-21 Engineering proposals erage. Coverage shall be provided on a "pay on behalf' basis, with defense costs City of Grand Terrace- TYPE II ROAD SLURRY SERVICES 4 participation. Councilmember Garcia, questioned who from the Staff will be tracking this project. City Manager Schwab,responded that they haven't decided yet but that he,the Assistant City Manager and someone from the Planning Department will attend the first hearing. Councilmember Garcia,requested written reports from each meeting. City Manager Schwab, responded that Staff will do that. Councilmember Garcia, requested that Staff contact the School District and have someone Council approved the laughed the whole three minutes. It's on the tape and people mentioned it to her. She would like the Mayor to be fair. She sympathizes with the truck drivers,she knows that it is hard to find places to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 EXHIBIT "A" y Program y Program $95,000 2008-09 Kingston from Minona to Arliss Pavement Rehab OS - $31,000 2009-10 Brentwood, Holly to Thames Pavement Rehab-OS $45,500 2009-10 City Wide Striping Program Striping Program $85,000 2009-10 City Wide Slurry Program Slurry Program $95,000 2010-11 Eton south of Arliss to Miriam Pavement Rehab-OS TBA 2010-11 Flamingo Street Pavement Rehab-OS TBA 2010-11 Pico St from Oriole to Blue Mtn Ct Pavement Rehab_OS TBA Contact: Steve Berry SANBAG's Measure I Revenue Estimate (5 yrs.) $1,002,122 909-430-2226 Fund Balance as of June.30, 2006 $164,162 TOTAL AVAILABLE: $1,166,284 Re-calculate 2 Grand Terrace Civic Center , 22795 Barton Road T VACATED BY MAYOR FERRE'. /8/2006 w RESOLUTION NO.,2005- 21 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND-TERRACE, AGREEING TO AN EXTENSION OF TIME FOR THE CONSTRUCTIONOF THE BICYCLE TRANSPORTATION ACCOUNT NO., 03/04-08S-BD-02'_ WHEREAS, pursuant to Government Code Section 16304.3, extensions require.approval of the City Council, and WHEREAS, the extension of State budget authority requires the approval of the Department of Transportation in the form of a Cooperative Work Agreement, and NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Grand Terrace that the City Council agrees to the extension of time for the construction of the Bicycle;Transportation Agreement(BTA),No., 03/04-08S-BD-02 BE IT FURTHER RESOLVED that the signing of this resolution by the Mayor authorizes the extension of time on behalf of the City of Grand Terrace. APPROVED AND ADOPTED this 10th day of November 2005 )8. ,e 1(frt , MAYOR Mayor Pro Tem ATTEST: • 0&/1.1.4--1e5tieZe, CITY CLERK th lighting, signing and rest areas. The current grant awarded to the City was for bicycle lane street improvements to Barton Road from Mt. Vernon Avenue west to Michigan Street. The project was halted to study possible ways to accommodate a bicycle lane and preserve current parking on a portion of Barton Road between Mt. Vernon Avenue and Canal Street. Caltrans studied Staffs request for a Class III Bikeway which accommodates both bicycles and vehicular parking. While the study was being conducted,the time frame established by the Department of Transportation for use of funds was close to expiration. On November 10, 2005, Staff presented Resolution 2005-21,to City Council which extended the grant for an additional year. (Attached as Exhibit"A") Due to the redesign and the added time to resolve the parking problem, costs have increased for engineering services. The original proposals submitted in 2004,were updated and reflect the new estimates for engineering design costs. The two original proposal firms and revised design costs are attached as Exhibit`B", and are: 1. W. J. McKeever, Inc., Civil Engineer $15,246.00 2. Fraco, Inc., Engineering and Construction $26,050.00 RECOMMENDATION Staff recommends that the City Council award the contract for engineering design on the Bicycle Transportation Account Project, Agreement No., BTA 03/04-08-SBD-02 to, W. J. McKeever, Inc., Civil Engineering, in the amount of$15,246.00. Attachments: Resolution 2005-21 Engineering proposals erage. Coverage shall be provided on a "pay on behalf' basis, with defense costs City of Grand Terrace- TYPE II ROAD SLURRY SERVICES 4 participation. Councilmember Garcia, questioned who from the Staff will be tracking this project. City Manager Schwab,responded that they haven't decided yet but that he,the Assistant City Manager and someone from the Planning Department will attend the first hearing. Councilmember Garcia,requested written reports from each meeting. City Manager Schwab, responded that Staff will do that. Councilmember Garcia, requested that Staff contact the School District and have someone Council approved the laughed the whole three minutes. It's on the tape and people mentioned it to her. She would like the Mayor to be fair. She sympathizes with the truck drivers,she knows that it is hard to find places to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 Resolution 2005-21 I,BRENDA STANFILL,CITY CLERK of the City of Grand Terrace,do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 10th day of November, 2005 by the following vote: AYES: Councilmembers Hilkey, Garcia, and Miller; Mayor Pro Tem Cc = s NOES: None ABSENT: Mayor Ferre ABSTAIN: None City Clerk Rehab-OS TBA 2010-11 Pico St from Oriole to Blue Mtn Ct Pavement Rehab_OS TBA Contact: Steve Berry SANBAG's Measure I Revenue Estimate (5 yrs.) $1,002,122 909-430-2226 Fund Balance as of June.30, 2006 $164,162 TOTAL AVAILABLE: $1,166,284 Re-calculate 2 Grand Terrace Civic Center , 22795 Barton Road T VACATED BY MAYOR FERRE'. /8/2006 EXHIBIT "B" 2005-21 I,BRENDA STANFILL,CITY CLERK of the City of Grand Terrace,do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 10th day of November, 2005 by the following vote: AYES: Councilmembers Hilkey, Garcia, and Miller; Mayor Pro Tem Cc = s NOES: None ABSENT: Mayor Ferre ABSTAIN: None City Clerk Rehab-OS TBA 2010-11 Pico St from Oriole to Blue Mtn Ct Pavement Rehab_OS TBA Contact: Steve Berry SANBAG's Measure I Revenue Estimate (5 yrs.) $1,002,122 909-430-2226 Fund Balance as of June.30, 2006 $164,162 TOTAL AVAILABLE: $1,166,284 Re-calculate 2 Grand Terrace Civic Center , 22795 Barton Road T VACATED BY MAYOR FERRE'. /8/2006 08/04/2006 FRI 11: 18 Fax 951 341 3740 w. J. MCAEEVER INC. 1j002/002 I I ;r 3 44 Ai W. J. McKeever Inc.e Civil Engineering • fir! August 4,2006 Mr. Richard Shields City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92313 RE: Barton Road Bike Lane Project Dear Mr. Shields: The following is our proposal to provide surveying and engineering services required to prepare plans and specifications for the above-mentioned project. SCOPE OF WORK I. Perform field topographic survey necessary to design curb and gutter and sidewalk on north side of Barton Road west of Mt.Vernon Avenue. 2. Prepare and process Street Improvement Plan and Striping Plan to add bike lanes on both sides of Barton Road from Michigan Avenue to Mt. Vernon Avenue. I Revised specifications for project(based on digital file being available). PROFESSIONAL FEES 1-3. Flat Fee $ 15,246.00 The parking for the two commercial buildings west of Mt. Vernon Avenue, the frontage for which is included in this project, encroaches on the right of way for Barton Road. It does not appear that there is sufficient room for the existing number of parking spaces on the site. These may be a loss often parking spaces on those sites. If you have any questions regarding this proposal, please call me. Yours truly, 'am cKeever 647 North Main Street-Suite 2A-Riverside,California 92501 Ph.(951)341-3700-Fax(951)341-3740-E-Mail Address offrce©wjrnckeeverinc.com ame established by the Department of Transportation for use of funds was close to expiration. On November 10, 2005, Staff presented Resolution 2005-21,to City Council which extended the grant for an additional year. (Attached as Exhibit"A") Due to the redesign and the added time to resolve the parking problem, costs have increased for engineering services. The original proposals submitted in 2004,were updated and reflect the new estimates for engineering design costs. The two original proposal firms and revised design costs are attached as Exhibit`B", and are: 1. W. J. McKeever, Inc., Civil Engineer $15,246.00 2. Fraco, Inc., Engineering and Construction $26,050.00 RECOMMENDATION Staff recommends that the City Council award the contract for engineering design on the Bicycle Transportation Account Project, Agreement No., BTA 03/04-08-SBD-02 to, W. J. McKeever, Inc., Civil Engineering, in the amount of$15,246.00. Attachments: Resolution 2005-21 Engineering proposals erage. Coverage shall be provided on a "pay on behalf' basis, with defense costs City of Grand Terrace- TYPE II ROAD SLURRY SERVICES 4 participation. Councilmember Garcia, questioned who from the Staff will be tracking this project. City Manager Schwab,responded that they haven't decided yet but that he,the Assistant City Manager and someone from the Planning Department will attend the first hearing. Councilmember Garcia,requested written reports from each meeting. City Manager Schwab, responded that Staff will do that. Councilmember Garcia, requested that Staff contact the School District and have someone Council approved the laughed the whole three minutes. It's on the tape and people mentioned it to her. She would like the Mayor to be fair. She sympathizes with the truck drivers,she knows that it is hard to find places to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 F.I Proposals-Fraco-City of Grand Terrace Revised 06-26-06 Project Plan . i 13 3 1 S FRACO, Inc has developed the approach into three(3)sections, g' "Project Understanding", "Project Approach",and"Project Scope i. g `` ,- .. . of Service". Each is discussed in the following sections. 1 ��` N.a e "- d° Project Understanding =_ , Currently Barton Road is a fully improved road (curb and gutter r `.. ..�. and sidewalk), its typical half street section is 36 feet from /', ~.i r 7 .a. centerline to curb face between Mt Vernon Avenue and Canal .... i P ; i a_. { �= i " Street. With the exception of approximately 125 feet on the north i � .' side of the street between Mt Vernon Avenue and Canal Street 1 W. a M ; = i 1 �o �-° where there is no curb and gutter on north side of the street and an additional 250 feet adjacent to it where there is no sidewalk. It is our understanding that the City desires to construct the missing curb and gutter and sidewalk section to complete the Barton Road street improvements. Right of way acquisition to accommodate the proposed improvements will not be necessary because the City of Grand Terrace already has the necessary right of way. However, due to the grade differential between the street and the existing private improvements there will be a need to perform work on the private property, in to transition from proposed to existing grades. It is assumed that the City will construct the onsite improvements by means of a right of entry document, instead of a temporary construction easement. Therefore, our scope of work does not include the preparation of temporary construction easements. The scope of work will also the striping and signing plans for a bike - f ., .--`, �ry', - lane planned on both sides of Barton Road from Michigan Street east ,., t;;;"fir% ,� i<< ' ' to Mount Vernon Avenue approximately 0.5 miles. The Bike Lane r '' - y..•;, ' improvements will consist of a Class III bike lane design from Mount '; Vernon west to Canal and back to Class II bike lane design starting - .:;,;;. .: x ryv -, from west of Canal StreetMichigan Street. ` to ':;1 WZ Project Approach ONE-WAY CLASS II BIKE LANE FRACO, Inc's goal is to project success. FRACO, Inc will accomplish this goal by: 1. Project completion that meets all project requirements, 2. Project completion within budget, and 3. Project completion on schedule. FRACO, Inc will achieve the above-mentioned goals first evaluating key project elements and constraints. Key project element will.include: 1.Coordination with ":/';. ';° =` -;.=ice City Staff, 2.Coordination with property owner, and 3. Provide Surveying + � f needs and 4. Construction approach. ``�,y` ri.;•.`-;".141A-172f.--,-__. / , � 4F 7•j t moo- - .:' '." '.;',�.I•;L' _. 1 .�, pRa ONE-WAY CLASS III BIKE LANE Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 3 of 8 the laughed the whole three minutes. It's on the tape and people mentioned it to her. She would like the Mayor to be fair. She sympathizes with the truck drivers,she knows that it is hard to find places to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 F:*Proposals-Fraco-City of Grand Terrace Revised 06-26-06 Project Scope of services FRACO, INC will provide full civil engineering consulting services including survey,consultation and review,design and engineering. FRACO,INC will divide the Design services into the following tasks: Aa 1. Meetings and Coordination Prior to commencing the project FRACO, Inc will develop a key elements list =- and will attend an initial meeting with City staff to discuss the Project approach, the Scope of Services, the Project schedule and any other City requirements in detail. FRACO, Inc will coordinate with survey Subconsultant and provide them with information acquired during the research records. 2. Design Surveying FRACO,Inc will retain Corner Stone Surveying Company to perform the ground surveys, and in conjunction with and existing street improvements, plans will prepare the base map. The design Survey will consists of locating existing survey monuments at Mt Vernon and Canal Street and survey of half street in front of La Thera Barber Shop where the curb and gutter and sidewalk is missing and along the contiguous site where the sidewalk is missing. The limits of survey will be where the curb and gutter and sidewalk are missing plus 100 feet each way and an additional thirty feet into the barber shop parking lot. During a.preliminary field review, centerline monuments were identified at Mount Vernon Avenue and Barton Road and at Canal Street and Barton Road. Topographic information on the plans will include horizontal control established from centerline monuments. The existing monuments will be verified using current centerline ties to be provided by the City staff. Benchmark elevations and center lien ties to be provided by the City of Grand Terrace. 3. Records Research The research will consist of assembling copies of record of survey, monument ties, and benchmark data, street improvement plans for Barton Road obtained from the City. If any conflicts are anticipated, they will be highlighted on the proposed set of plans and discussed with the city. 4. Base Construction Drawings Base construction drawings will be prepared on City of Grand Terrace's base sheet with the City's standard title block. The drawings will be prepared at a horizontal scale of 1"=40' and a vertical scales of 1"=4', or at a larger scaled as required by the City. The drawings will include data for all the existing facilities underground and overhead utilities), property lines, right-of-way, street center line, curb and gutter location, street names, north arrow and any additional survey data necessary to complete the base construction drawings. In addition, a Title Sheet will be prepared, along with a detail sheet as necessary to complete the drawings. Drafting will be performed by computer-aided drafting method using AutoCAD version 2000. S. Street Improvement Construction Drawings. Subsequent to completion of base drawings FRACO, Inc will begin the design taking into account the constraints that the site may impose. Plans will include a project Title sheet indicating general notes, construction notes, vicinity maps, plan and profiles sheets at 1"=40' and parking lot reconstruction details and parking lot striping. Pedestrian access will be designed in accordance with the latest ADA standards. All improvements will be designed per City of Grand Terrace standards. Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 4 of 8 aces to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 F.:IProposats-Fraco-City of Grand Terrace Revised 06-26-06 6. Signing and Striping Construction Drawings Ground surveys between Mount Vernon and Michigan are not included in this task. Signing and striping drawings will be assembled based on the information obtained from the existing improvement plans for Barton Road. The street centerline,the left and right curb line will be drafted in AutoCAD to create the base map for the signing and striping. The drawings will show the signing and striping for the bike line on both sides of Barton Road from Mount Vernon to Michigan approximately 2600 feet of street. Additional compensation will be required, should the City require additional ground surveys in beyond the limits described under Task 1. The plans will be a scale of 1"=40 and in plan view only. It is anticipated that this will require 3 sheets of construction drawings. A title sheet is not anticipated (since part of the street improvement project) unless City staff requests it. 7.Retaining wall drawings Preparation of retaining wall plan and profile including design of wall in accordance with the recommendations set forth in the geotechnical report to be provided by the City of Grand Terrace OR PER City's direction if a soils report is not available. These preliminary drawings will be reviewed and approved by the City and any concerns will be discussed and addressed at this point. _ s: _ 8. Specifications and Estimates = or FRACO, INC will prepare Technical Specifications and anticipated ' hY construction costs for the project. The technical specifications will address all special construction requirements, excavation and bedding, • backfill and compaction requirements existing improvements restoration requirements, including asphalt pavement, landscape and sidewalk. :.. . Asphalt pavement section will be consistent with the existing Barton Road pavement section or as recommended by the soils report or per the direction of City's staff. • 9. Preparation of Final Construction Drawings and Specifications For the final construction drawings, Technical Specifications and Construction Cost Estimate FRACO, Inc will incorporate all the City Staff comments as required. After completion we will submit final Mylar drawings, fmal Technical Specifications and Final Construction estimates for.City approval and signature. Upon project approval, FRACO, Inc will submit the final approved plans and specifications in both hard copy and digital format. City Furnished Information 1. Sample Plans and Specifications 2. Current City Standard Drawings 3. As-Built Plans 4. Bench Mark Elevation 5. Center Line ties 6. Sample Plan and Profile City of Grand Terrace sheet 7. Pavement evaluation,or desired pavement section, or soils report Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 5 of 8 ing into account the constraints that the site may impose. Plans will include a project Title sheet indicating general notes, construction notes, vicinity maps, plan and profiles sheets at 1"=40' and parking lot reconstruction details and parking lot striping. Pedestrian access will be designed in accordance with the latest ADA standards. All improvements will be designed per City of Grand Terrace standards. Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 4 of 8 aces to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 F:I Proposals-Fraco-City of Grand Terrace Revised 06-26-06 Services Available, but not provided for Herein: > Construction staking > Temporary construction easements > Geotechnical Reports > Landscape Plans Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 6 of 8 em Cc = s NOES: None ABSENT: Mayor Ferre ABSTAIN: None City Clerk Rehab-OS TBA 2010-11 Pico St from Oriole to Blue Mtn Ct Pavement Rehab_OS TBA Contact: Steve Berry SANBAG's Measure I Revenue Estimate (5 yrs.) $1,002,122 909-430-2226 Fund Balance as of June.30, 2006 $164,162 TOTAL AVAILABLE: $1,166,284 Re-calculate 2 Grand Terrace Civic Center , 22795 Barton Road T VACATED BY MAYOR FERRE'. /8/2006 F:.Proposals-Fraco-Crry of Grand Terrace Revised 06-26-06 Design Fee Proposal Services or tasks identified and outside this scope of work will be performed on a time a material basis as requested and in accordance with our rate schedule. This estimate is based on the assumption that the limits of improvements are the same as the limits of the project. FEE TASK DESCRIPTION Task 1 Survey $3,650.00 Task 2 Street Improvement Plans $6,320.00 Task 3 Signing and Striping $7,200.00 Task 4 Retaining Wall Plans $5,160.00 Task 5 Meetings and coordination $1,770.00 Task 6 Specifications and Estimate $1,950.00 Total $26,050.00 Payment Schedule Invoices will be submitted by FRACO, INC on a monthly basis for the work completed and shall be due and payable within thirty (30) calendar days of invoice date. REIMBURSABLES These services are anticipated, but the extent of such services is unknown, therefore these services will be performed on a time a material services. Reimbursable direct expenses such as deliveries and reprographics will be billed in addition to the fee amount indicated above and per our rate schedule below, see Exhibit B. The -above services will be performed for a fee of $26,050.00. Additional .revisions to the Conceptual Site Plan beyond the anticipated scope will be considered additional work to be conducted at hourly rate and the fee that shall be agreed upon by client prior to beginning the additional work. Upon your acceptance of the proposed Scope and Fee and terms, and execution of an agreement, we will begin work immediately. By signing the enclosed copy of this letter and initialing the terms and conditions you acknowledge your acceptance of this proposal, which constitutes a contract for professional services. We will commence work after receipt of the executed copy of this proposal. If you have any questions or wish to discuss this in greater detail, please feel free to contact me at (909) 824-7230 Sincerel , / INC terprises Inc Fc .E. CIP L ccepted: Name: Title: Date: MIF/mif Grand Terrace—Barton Road Street&Bike Lane Improvements—Michi2an Street to Mount Vernon Avenue. 7 of 8 Mylar drawings, fmal Technical Specifications and Final Construction estimates for.City approval and signature. Upon project approval, FRACO, Inc will submit the final approved plans and specifications in both hard copy and digital format. City Furnished Information 1. Sample Plans and Specifications 2. Current City Standard Drawings 3. As-Built Plans 4. Bench Mark Elevation 5. Center Line ties 6. Sample Plan and Profile City of Grand Terrace sheet 7. Pavement evaluation,or desired pavement section, or soils report Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 5 of 8 ing into account the constraints that the site may impose. Plans will include a project Title sheet indicating general notes, construction notes, vicinity maps, plan and profiles sheets at 1"=40' and parking lot reconstruction details and parking lot striping. Pedestrian access will be designed in accordance with the latest ADA standards. All improvements will be designed per City of Grand Terrace standards. Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 4 of 8 aces to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 F:IProposals-Fraco-City of Grand Terrace Revised 06-26-06 EXHIBIT"B" RATE SCHEDULE July 1, 2005 through August 30, 2006 Billing Rates Project Manager $135.00 Project Engineer $105.00 Engineering/CADD Technician $65.00 Word Processing $33.00 Reimbursable Costs: Reproduction, Printing and Materials Cost + 15% Express Mail/Courier/Next Day Service Cost + 15% Subconsultant Services Cost Plus 15% Additional services and/or extra work may be subject to a 15% markup upon mutual agreement between the Client and Consultant, Note: The Engineer reserves the right to change hourly rates on July 1st, each year, due to labor agreements, salary adjustments, and changes in operating gxpenpesf unless otherwise provided for herein. All billings will be at current billing rates. Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. unknown, therefore these services will be performed on a time a material services. Reimbursable direct expenses such as deliveries and reprographics will be billed in addition to the fee amount indicated above and per our rate schedule below, see Exhibit B. The -above services will be performed for a fee of $26,050.00. Additional .revisions to the Conceptual Site Plan beyond the anticipated scope will be considered additional work to be conducted at hourly rate and the fee that shall be agreed upon by client prior to beginning the additional work. Upon your acceptance of the proposed Scope and Fee and terms, and execution of an agreement, we will begin work immediately. By signing the enclosed copy of this letter and initialing the terms and conditions you acknowledge your acceptance of this proposal, which constitutes a contract for professional services. We will commence work after receipt of the executed copy of this proposal. If you have any questions or wish to discuss this in greater detail, please feel free to contact me at (909) 824-7230 Sincerel , / INC terprises Inc Fc .E. CIP L ccepted: Name: Title: Date: MIF/mif Grand Terrace—Barton Road Street&Bike Lane Improvements—Michi2an Street to Mount Vernon Avenue. 7 of 8 Mylar drawings, fmal Technical Specifications and Final Construction estimates for.City approval and signature. Upon project approval, FRACO, Inc will submit the final approved plans and specifications in both hard copy and digital format. City Furnished Information 1. Sample Plans and Specifications 2. Current City Standard Drawings 3. As-Built Plans 4. Bench Mark Elevation 5. Center Line ties 6. Sample Plan and Profile City of Grand Terrace sheet 7. Pavement evaluation,or desired pavement section, or soils report Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 5 of 8 ing into account the constraints that the site may impose. Plans will include a project Title sheet indicating general notes, construction notes, vicinity maps, plan and profiles sheets at 1"=40' and parking lot reconstruction details and parking lot striping. Pedestrian access will be designed in accordance with the latest ADA standards. All improvements will be designed per City of Grand Terrace standards. Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 4 of 8 aces to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 MAN HOURS BARTON ROAD CURB AND GUTTER AND SIDEWALK FOR UNIMPROVED AREAS Hours TASK 1 -Survey Principal Coord.w/Surveyor 10 hrs. Field Work LS TASK 2-Street Improvement Plans Design Principal 8 hrs. Project Engineer/Planner 40 hrs. CADD Technician 16 hrs. TASK 3-Signing and Striping Design Principal 16 hrs. Project Engineer/Planner 48 hrs. TASK 4-Retaining Wall Plan, Profile & Dete Design Principal 8 hrs. Project Engineer/Planner 24 hrs. CADD Technician 24 hrs. • TASK 5-Meetings and Coordination Street Improvement plans Principal 10 hrs. Project Engineer/Planner 4 hrs. TASK 6-Specifications and.Estimate Design Principal 6 hrs. Project Engineer/Planner 8 hrs. Word Processor/Secretary 10 hrs. TOTAL COST: Page 1 GT-Barton rd-FEE.xls 6/26/2006 and per our rate schedule below, see Exhibit B. The -above services will be performed for a fee of $26,050.00. Additional .revisions to the Conceptual Site Plan beyond the anticipated scope will be considered additional work to be conducted at hourly rate and the fee that shall be agreed upon by client prior to beginning the additional work. Upon your acceptance of the proposed Scope and Fee and terms, and execution of an agreement, we will begin work immediately. By signing the enclosed copy of this letter and initialing the terms and conditions you acknowledge your acceptance of this proposal, which constitutes a contract for professional services. We will commence work after receipt of the executed copy of this proposal. If you have any questions or wish to discuss this in greater detail, please feel free to contact me at (909) 824-7230 Sincerel , / INC terprises Inc Fc .E. CIP L ccepted: Name: Title: Date: MIF/mif Grand Terrace—Barton Road Street&Bike Lane Improvements—Michi2an Street to Mount Vernon Avenue. 7 of 8 Mylar drawings, fmal Technical Specifications and Final Construction estimates for.City approval and signature. Upon project approval, FRACO, Inc will submit the final approved plans and specifications in both hard copy and digital format. City Furnished Information 1. Sample Plans and Specifications 2. Current City Standard Drawings 3. As-Built Plans 4. Bench Mark Elevation 5. Center Line ties 6. Sample Plan and Profile City of Grand Terrace sheet 7. Pavement evaluation,or desired pavement section, or soils report Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 5 of 8 ing into account the constraints that the site may impose. Plans will include a project Title sheet indicating general notes, construction notes, vicinity maps, plan and profiles sheets at 1"=40' and parking lot reconstruction details and parking lot striping. Pedestrian access will be designed in accordance with the latest ADA standards. All improvements will be designed per City of Grand Terrace standards. Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 4 of 8 aces to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 Finance Department cl T yTQ mr •r� Staff Report CRA ITEM() COUNCIL ITEM(X) MEETING DATE: September 14, 2006 AGENDA ITEM SUBJECT: CONTINUING APPROPRIATIONS FOR FY 06- 07 FUNDING REQUIRED XX NO FUNDING REQUIRED BACKGROUND: It is the practice in many cities to carry over or continue appropriations from one fiscal year to the next for specific items or projects that are unspent and not encumbered by purchase order as of June 30 of the closing fiscal year. Since these appropriations were not encumbered or spent in FY05 -06, they remain over and above anticipated beginning fund balance as shown in the adopted budget for FY06-07, since that figure assumes, for purposes of conservatism, that all of the prior year budget would be spent or encumbered. Additionally, appropriations normally are not carried over from one fiscal year to another for unspent and.undesignated balances in generic line items such as supplies or travel/training. DISCUSSION: The City Clerk has requested carry over of$4,929 to update the Municipal Code and provide online internet access. The Deputy City Clerk will be available to answer questions. RECOMMENDATION: Request Council approval to continue appropriations of$4,929 to account 10-125-250 for FY06- 07 for Municipal Code update and online access. COUNCIL AGENDA rail mo.3 beyond the anticipated scope will be considered additional work to be conducted at hourly rate and the fee that shall be agreed upon by client prior to beginning the additional work. Upon your acceptance of the proposed Scope and Fee and terms, and execution of an agreement, we will begin work immediately. By signing the enclosed copy of this letter and initialing the terms and conditions you acknowledge your acceptance of this proposal, which constitutes a contract for professional services. We will commence work after receipt of the executed copy of this proposal. If you have any questions or wish to discuss this in greater detail, please feel free to contact me at (909) 824-7230 Sincerel , / INC terprises Inc Fc .E. CIP L ccepted: Name: Title: Date: MIF/mif Grand Terrace—Barton Road Street&Bike Lane Improvements—Michi2an Street to Mount Vernon Avenue. 7 of 8 Mylar drawings, fmal Technical Specifications and Final Construction estimates for.City approval and signature. Upon project approval, FRACO, Inc will submit the final approved plans and specifications in both hard copy and digital format. City Furnished Information 1. Sample Plans and Specifications 2. Current City Standard Drawings 3. As-Built Plans 4. Bench Mark Elevation 5. Center Line ties 6. Sample Plan and Profile City of Grand Terrace sheet 7. Pavement evaluation,or desired pavement section, or soils report Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 5 of 8 ing into account the constraints that the site may impose. Plans will include a project Title sheet indicating general notes, construction notes, vicinity maps, plan and profiles sheets at 1"=40' and parking lot reconstruction details and parking lot striping. Pedestrian access will be designed in accordance with the latest ADA standards. All improvements will be designed per City of Grand Terrace standards. Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 4 of 8 aces to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 . (IT). 'T). m ilire* TeNVzos" " r Community Services Department Staff Report MEETING DATE: September 14,2006 SUBJECT: AWARD OF THE ASPHALT CRACK SEALING CONTRACT TO ROADWORKS, INC. FUNDING AUTHORIZATION REQUIRED: BACKGROUND: Asphalt crack sealing is done on roads to seal 'Vs to 1"cracks that occur in the streets. By sealing the cracks, water---which is a major cause of road deterioration--cannot penetrate.This maintenance extends the life of the road. Visually,crack sealing is not very appealing in residential neighborhoods. For this reason,staff will be coordinating the slurry sealing after the crack sealing has been done on the residential roads identified in the 2006-07 Slurry Sealing Program. City staff is taking advantage of the recent bidding for asphalt crack sealing in the City of San Diego. The City of San Diego went out to bid in January 2004(see Exhibit"A"). Under a 5-year contract,the city awarded Road Works,Inc.--the lowest bidder—the job. Road Works,Inc.has agreed to charge Grand Terrace the same pricing schedule(Exhibit"B)as the City of San Diego. The streets selected(Exhibit"C")will correspond with the slurry sealing program. Every resident affected will be notified by mail of the upcoming sealing. Road Works has proposed a set price of$15,592.50 for the sealing work. Funds for this job will come from the Gas Tax Fund(16-900-258)leaving a balance of$34,407.50. RECOMMENDATION: Staff recommends that council approve the proposal(Exhibit"D")with Road Works,Inc.for asphalt crack sealing services in the City of Grand Terrace for$15,592.50 with funds from the Gas Tax Fund(16-900- 258). CL;%'QI'a\iCL G',7..�_ _ am—\ u 5 C=.na4 i''vf1"% letter and initialing the terms and conditions you acknowledge your acceptance of this proposal, which constitutes a contract for professional services. We will commence work after receipt of the executed copy of this proposal. If you have any questions or wish to discuss this in greater detail, please feel free to contact me at (909) 824-7230 Sincerel , / INC terprises Inc Fc .E. CIP L ccepted: Name: Title: Date: MIF/mif Grand Terrace—Barton Road Street&Bike Lane Improvements—Michi2an Street to Mount Vernon Avenue. 7 of 8 Mylar drawings, fmal Technical Specifications and Final Construction estimates for.City approval and signature. Upon project approval, FRACO, Inc will submit the final approved plans and specifications in both hard copy and digital format. City Furnished Information 1. Sample Plans and Specifications 2. Current City Standard Drawings 3. As-Built Plans 4. Bench Mark Elevation 5. Center Line ties 6. Sample Plan and Profile City of Grand Terrace sheet 7. Pavement evaluation,or desired pavement section, or soils report Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 5 of 8 ing into account the constraints that the site may impose. Plans will include a project Title sheet indicating general notes, construction notes, vicinity maps, plan and profiles sheets at 1"=40' and parking lot reconstruction details and parking lot striping. Pedestrian access will be designed in accordance with the latest ADA standards. All improvements will be designed per City of Grand Terrace standards. Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 4 of 8 aces to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 •a,�o. ;T CITY OF SAN DIEGO EXHIBIT "A" PURCHASING DIVISION 2_7 1200 Third Avenue,Suite 200 .��, ' San Diego,CA 92101-4195 Bid No. 6559-04-W REQUEST FOR BID Bid Opening Date: January 22,2004 @ 2:30 p.m. Subject: Furnish the City of San Diego with ON-CALL ASPHALT CRACK SEALING,as may be required for a period of one(1) year from date of award,with options to renew for four(4)additional one(1)year periods,in accordance with the attached specifications. LICENSE REQUIRED: C-32 STATE CONTRACTOR'S LICENSE. Company Road Works, Inc. Name Kelly J. Blocker [PRINT OR PE]. Federal Tax I.D.No. 9 5—41 98282 303 Short St. Signature* Street Address Title V i e P ( I City Pomona 2004 State CA Zip Code 91 768 Date January 20, Tel.No. (909) 469-5101 Fax No.(909) 469-5112 shame irized Sienature: The signer declares under sauthorized to sign this document'and bind the clomty p ny perjury that E-Mail 13Ll RKS.NET organization to the terms of this agreement. This cover page must be completed and submitted as part of your bid. If your firm is not located in California,are you authorized to collect California sales tax? ❑ YES 0 NO If YES,under what Permit# N/A NOTE: The City of San Diego is subject to State Sales and Use Tax,but is exempt from Federal Excise Tax and will furnish exemption certificates upon request. Do not include Federal Excise or Sales Tax in your Bid. If you are a Vendor located in the City of San Diego,a 1%sales tax refund to the City will be considered in evaluation of your bid. Cash discount terms % days. [Terms of less than 20 days will be considered as Net 30 for bid evaluation purposes.] State delivery time required: WA days after receipt of order. The following addenda are acknowledged and incorporated in this submittal: FOR FURTHER INFORMATION CONCERNING THIS BID WAYDE J. HELDIBRIDLE/b19,Procurement Specialist Phone: (619) 236-6257 Facsimile: (619)236-5904 E-mail: WHeldibridle@sandiego.gov L ccepted: Name: Title: Date: MIF/mif Grand Terrace—Barton Road Street&Bike Lane Improvements—Michi2an Street to Mount Vernon Avenue. 7 of 8 Mylar drawings, fmal Technical Specifications and Final Construction estimates for.City approval and signature. Upon project approval, FRACO, Inc will submit the final approved plans and specifications in both hard copy and digital format. City Furnished Information 1. Sample Plans and Specifications 2. Current City Standard Drawings 3. As-Built Plans 4. Bench Mark Elevation 5. Center Line ties 6. Sample Plan and Profile City of Grand Terrace sheet 7. Pavement evaluation,or desired pavement section, or soils report Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 5 of 8 ing into account the constraints that the site may impose. Plans will include a project Title sheet indicating general notes, construction notes, vicinity maps, plan and profiles sheets at 1"=40' and parking lot reconstruction details and parking lot striping. Pedestrian access will be designed in accordance with the latest ADA standards. All improvements will be designed per City of Grand Terrace standards. Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 4 of 8 aces to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 Bid No.6559-04-W I. PRICING PAGE C:fii d'.:l 44irY"'i't T�.•:Z:},'d.i:�.���1�„S" tt �1(?�t'..i"1:<.:lil'.VQ�' "'SC",._k .�lY'!i�. "'�00� T,: 'S�tv n• +'.;i"'�';;�t��'.r-u.. •4�''.I h. ..k' ^.`ri';n .Y it p .� „�y,..;t r a.:t. .•.< i 1., �Ek?-�..it' -'�.e..1 k�o-Xhi•:u � ,'k".r t t' a�:8..!.� 'c!-"�;� .i', f.` tr�.��''��'q t '�:l�n. l'y:' ti'!1t'"� �;:'7"r tt.^��,�'y^q�dh: ���, • .jia 0a>t :ti..h, a �'"': �'.: t� yi�k. � T��4 � 4•;'q. � �,rx�.t�,:,,t`i�..,d'..'e'J iS�` y�• 1.T� �;, 'f;r, T,};S;:sr ri -C ( .� ���.y'') k ;E ... ,Y,Gt�'' f ;,,.�,p dk�'n.. t x 5.fi .�y'?�$��`.�` .; ,F1.3, ..t h� "•v Si e�•' ', �.. �`' �ik 4,j' .1.•.r ""(-. 1 �^ t 5'sY.w-���'�;�`•' 1 '�.9+� �"S ,J °"•„ � ^i �! 1,500,000 LIN FT Asphalt Crack Sealing $ 0.295 $ 442,500.00 Page 3 of 20 bind the clomty p ny perjury that E-Mail 13Ll RKS.NET organization to the terms of this agreement. This cover page must be completed and submitted as part of your bid. If your firm is not located in California,are you authorized to collect California sales tax? ❑ YES 0 NO If YES,under what Permit# N/A NOTE: The City of San Diego is subject to State Sales and Use Tax,but is exempt from Federal Excise Tax and will furnish exemption certificates upon request. Do not include Federal Excise or Sales Tax in your Bid. If you are a Vendor located in the City of San Diego,a 1%sales tax refund to the City will be considered in evaluation of your bid. Cash discount terms % days. [Terms of less than 20 days will be considered as Net 30 for bid evaluation purposes.] State delivery time required: WA days after receipt of order. The following addenda are acknowledged and incorporated in this submittal: FOR FURTHER INFORMATION CONCERNING THIS BID WAYDE J. HELDIBRIDLE/b19,Procurement Specialist Phone: (619) 236-6257 Facsimile: (619)236-5904 E-mail: WHeldibridle@sandiego.gov L ccepted: Name: Title: Date: MIF/mif Grand Terrace—Barton Road Street&Bike Lane Improvements—Michi2an Street to Mount Vernon Avenue. 7 of 8 Mylar drawings, fmal Technical Specifications and Final Construction estimates for.City approval and signature. Upon project approval, FRACO, Inc will submit the final approved plans and specifications in both hard copy and digital format. City Furnished Information 1. Sample Plans and Specifications 2. Current City Standard Drawings 3. As-Built Plans 4. Bench Mark Elevation 5. Center Line ties 6. Sample Plan and Profile City of Grand Terrace sheet 7. Pavement evaluation,or desired pavement section, or soils report Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 5 of 8 ing into account the constraints that the site may impose. Plans will include a project Title sheet indicating general notes, construction notes, vicinity maps, plan and profiles sheets at 1"=40' and parking lot reconstruction details and parking lot striping. Pedestrian access will be designed in accordance with the latest ADA standards. All improvements will be designed per City of Grand Terrace standards. Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 4 of 8 aces to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 i EXHIBIT "C" City of Grand Terrace Crack Seal 2006 Street From To Victoria St. Pascal Ave. Canal St. McClarren St. Vivienda Ct. Canal St. Eaton Dr.. Holly Dr. Arliss Dr. Eaton Dr. Arliss Dr. Minona Dr. Eaton Dr. Minona Dr. Miriam Wy. Eaton Dr. Miriam Wy. Preston St. Arliss Wy. Begin . . Arliss Dr. Minona Dr. Eaton Dr. Preston St. Garden Ave.. Begin Pico St. Dickens Ct. Pico St. End Sandburg Ct. Pico St. End Mirado Ave. Pico St. Flamingo St. Mirado Ave. Flamingo St. Tanager St. Mirado Ave. Tanager St. Raven Wy. Mirado Ave. Raven Wy. Ladera St. Darwin Ave. Pico St. Flamingo St. Darwin Ave. Flamingo St. Ladera St. Cardinal St. Warbler Ave. Oriole Ave. Thrush St. Warbler Ave. Oriole Ave. Oriole Ave. Cardinal St. Thrush St. Oriole Ave. Thrush St. Van Buren St. Oriole Ave. Van Buren St. Kentfield St. Oriole Ave. Kentfield St. Lark St. Wren St. Whistler St. Observation Paradise Road Works, Inc. 303 Short St., Pomona, CA 91768 t to State Sales and Use Tax,but is exempt from Federal Excise Tax and will furnish exemption certificates upon request. Do not include Federal Excise or Sales Tax in your Bid. If you are a Vendor located in the City of San Diego,a 1%sales tax refund to the City will be considered in evaluation of your bid. Cash discount terms % days. [Terms of less than 20 days will be considered as Net 30 for bid evaluation purposes.] State delivery time required: WA days after receipt of order. The following addenda are acknowledged and incorporated in this submittal: FOR FURTHER INFORMATION CONCERNING THIS BID WAYDE J. HELDIBRIDLE/b19,Procurement Specialist Phone: (619) 236-6257 Facsimile: (619)236-5904 E-mail: WHeldibridle@sandiego.gov L ccepted: Name: Title: Date: MIF/mif Grand Terrace—Barton Road Street&Bike Lane Improvements—Michi2an Street to Mount Vernon Avenue. 7 of 8 Mylar drawings, fmal Technical Specifications and Final Construction estimates for.City approval and signature. Upon project approval, FRACO, Inc will submit the final approved plans and specifications in both hard copy and digital format. City Furnished Information 1. Sample Plans and Specifications 2. Current City Standard Drawings 3. As-Built Plans 4. Bench Mark Elevation 5. Center Line ties 6. Sample Plan and Profile City of Grand Terrace sheet 7. Pavement evaluation,or desired pavement section, or soils report Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 5 of 8 ing into account the constraints that the site may impose. Plans will include a project Title sheet indicating general notes, construction notes, vicinity maps, plan and profiles sheets at 1"=40' and parking lot reconstruction details and parking lot striping. Pedestrian access will be designed in accordance with the latest ADA standards. All improvements will be designed per City of Grand Terrace standards. Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 4 of 8 aces to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 Road Works, Inc. PROPOSAL 06H1 1 7SC 303 Short St. 1768 Pomona, CA 91768 EXHIBIT "D�� Phone:( CA 01 Phone (909)824-6621 Date 8/16/2006 State Lic#561431 Job Name/Location To: CITY OF GRAND TERRACE VARIOUS STREETS Attn.STEVE BERRY VARIOUS STREETS 22795 BARTON ROAD GRAND TERRACE Moreno Valley CA 9231,3 Job Number Job Phone We hereby submit specifications and estimates for. Re: Crack,sealing of Road. ;SCOPE OF WORK: 49500 If of the worst cracks in Road, up to 1" in width, to be sealed. PREPARATION: Cracks to be cleaned of dust and debris at a Depth to Width Ratio no greater than one to one prior to application of sealant using high pressure air system (110 psi). Heat Lance: All cracks @ 2500°F to remove moisture for maximum adhesion. PREVAILING WAGE: This is a prevailing wage job. APPLICATION: Product to be applied in prepared crack at a temperature of approximately 380°F. PRODUCT: ROAD WORKS 306 Road sealant, 1 part hot applied elastically modified self leveling asphalt composition sealant for asphalt cracks. TERMS: Due Upon Comp. QUOTED BY: NATHAN BLOCKER $15,592.50 We Propose hereby to furnish material and labor-complete in accordance with the above specifications,for the sum of: $15,592.50 All material is guaranteed to be as specified. All work to be completed in a Authorized workmanlike manner according to standard practices. Any alteration or Signature: deviation from above specifications involving extra costs will be executed only upon written orders,and will become an extra charge over and above the estimate. All agreements contingent upon strikes,accidents or delays beyond our control. Owner to carry fire,tornado and other necessary insurance. Our Note: This proposal may be withdrawn by us if workers are fully covered by Workman's Compensation Insurance. not accepted within 45 days. Acceptance of proposal -The above prices,specifications, Terms and Conditions(See reverse side)are satisfactory and are hereby Signature accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Signature Date of Acceptance: ount Vernon Avenue. 7 of 8 Mylar drawings, fmal Technical Specifications and Final Construction estimates for.City approval and signature. Upon project approval, FRACO, Inc will submit the final approved plans and specifications in both hard copy and digital format. City Furnished Information 1. Sample Plans and Specifications 2. Current City Standard Drawings 3. As-Built Plans 4. Bench Mark Elevation 5. Center Line ties 6. Sample Plan and Profile City of Grand Terrace sheet 7. Pavement evaluation,or desired pavement section, or soils report Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 5 of 8 ing into account the constraints that the site may impose. Plans will include a project Title sheet indicating general notes, construction notes, vicinity maps, plan and profiles sheets at 1"=40' and parking lot reconstruction details and parking lot striping. Pedestrian access will be designed in accordance with the latest ADA standards. All improvements will be designed per City of Grand Terrace standards. Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 4 of 8 aces to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 CITY OF GRAND TERRACE RECEIVED EMERGENCY OPERATIONS COMMITTEE SEP 0 o 2006 Regular Meeting MINUTES CITY OF GRAND TERRACE August 1, 2006 CITY CLERK'S DEPARTMENT The Grand Terrace Emergency Operations Committee met at the regular time at the Emergency Operations Center at 22795 Barton Road, Building 3. The meeting was called to order by Chairperson, Vic Pfennighausen at 6:06 p.m. Agendas were distributed. MEMBERS PRESENT—Vic Pfennighausen, JoAnn Johnson, Susan Taylor and Debra. MEMBERS ABSENT—Jim Vert, Randy Halseth, Glenn Nichols and Lew Neeb. CITY STAFF—Assistant City Manager, Steve Berry. GUESTS PRESENT/INTRODUCTIONS— Battalion Chief, Gary Bush of Station 23 who gave us a report on the recent fire on Blue Mountain. a. Fire occurred on July 6th at approximately 3 p.m. and burned about 450 square acres. b. The primary objective was to contain the fire. There were no large scale evacuations and no structures were lost. c. There will probably be no serious water problems due to the fire. d. Exact cause of the fire is still under investigation CORRESPONDANCE/COMMUNICATIONS a. Resignation from regular member Rich Haubert. b. Resignation from regular member Dottie Raborn. c. Directions from City that the committee is to elect Chair and Vice Chair. APPROVAL OF AGENDA with additions under section 8. New Business to accept resignation of Rich Haubert and Dottie Raborn, with regrets. Also, to add item on election of Chair and Vice Chair positions. Motion by Debra Hurst and second by Steve Berry. APPROVAL OF MINUTES OF JUNE 6, 2006 Motion by Susan Taylor and second by Debra Hurst. (The July meeting had been cancelled due to meeting date of July 4th LIAISON REPORT by Steve Berry a. The C.E.R.T. training that was cancelled due to the fire will probably take place in September or October. There were 25 signed up and they will be notified. b. It will be given in seven 3 hour sessions instead of the original three 7 hour sessions. c. Steve has ordered one Emergency Survival Jacket with numerous pockets with various needed items. We will see it next meeting. d. Steve will attend OACC meeting this Thursday in Loma Linda. e. Concert in the Park will be August 18th at 7 pm. EOC is welcome to have a booth. f. Main emergency generator at City Hall is down. Should be running soon. g. Automatic gate to be installed in drive way to EOC and maintenance yard. h. Funds for satellite phone have not been received yet. Should be a very valuable addition to city facilities and personnel. CC)n rr,r;t °n r' ,cam P T_.^ i' ll Drawings 3. As-Built Plans 4. Bench Mark Elevation 5. Center Line ties 6. Sample Plan and Profile City of Grand Terrace sheet 7. Pavement evaluation,or desired pavement section, or soils report Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 5 of 8 ing into account the constraints that the site may impose. Plans will include a project Title sheet indicating general notes, construction notes, vicinity maps, plan and profiles sheets at 1"=40' and parking lot reconstruction details and parking lot striping. Pedestrian access will be designed in accordance with the latest ADA standards. All improvements will be designed per City of Grand Terrace standards. Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 4 of 8 aces to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 EQUIPMENT AND FACILITIES REPORT by Vic Pfennighausen a. Generator has been repaired. Rebuilt water pump, new hoses and fan belts. Now in very good condition. b. Need several things replaced in Offices in a Box. Debra has made some lists and Vic will order necessary items. c. City maps have been framed and frames are being made for city maps in quadrants that can be written on. Randy has been doing the framing or having it done. d. Chief Bush commented that our EOC was very well set up and ranked very high of all the cities in San Bernardino County. UNFINISHED BUSINESS —None. NEW BUSINESS a. With regrets, the committee accepted the resignation of members Rich Haubert and Dottie Raborn. . b. Alternate Lew Neeb had expressed a desire to be moved to a regular position. The committee agreed that this should be done. JoAnn made the motion and Vic seconded. c. Alternates Jim Vert or Randy Halseth could be moved to a regular position,but since neither was present, it was decided to wait until next meeting to determine their wishes. d. In either event, there will be two alternate positions available and will be advertised. e. It was suggested and agreed that it may be best to wait until September meeting to elect Chair and Vice Chair when we will have more members present. f. Secretary was directed to write Action Items for Council to accept resignations of Rich Haubert and Dottie Raborn and for moving Alternate Lew Neeb to a regular position. g. Also, since we will have one more Alternate vacancy next month, to advertise for two Alternate positions. TRAINING/SPEAKERS—Nothing planned at this time. ADJOURNMENT at 7:06 p.m. '\ • JoAnn hnson, Secretary NEXT MEETING WILL BE TUESDAY, SEPTEMBER 5, 2006 AT 6 P.M. a. The C.E.R.T. training that was cancelled due to the fire will probably take place in September or October. There were 25 signed up and they will be notified. b. It will be given in seven 3 hour sessions instead of the original three 7 hour sessions. c. Steve has ordered one Emergency Survival Jacket with numerous pockets with various needed items. We will see it next meeting. d. Steve will attend OACC meeting this Thursday in Loma Linda. e. Concert in the Park will be August 18th at 7 pm. EOC is welcome to have a booth. f. Main emergency generator at City Hall is down. Should be running soon. g. Automatic gate to be installed in drive way to EOC and maintenance yard. h. Funds for satellite phone have not been received yet. Should be a very valuable addition to city facilities and personnel. CC)n rr,r;t °n r' ,cam P T_.^ i' ll Drawings 3. As-Built Plans 4. Bench Mark Elevation 5. Center Line ties 6. Sample Plan and Profile City of Grand Terrace sheet 7. Pavement evaluation,or desired pavement section, or soils report Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 5 of 8 ing into account the constraints that the site may impose. Plans will include a project Title sheet indicating general notes, construction notes, vicinity maps, plan and profiles sheets at 1"=40' and parking lot reconstruction details and parking lot striping. Pedestrian access will be designed in accordance with the latest ADA standards. All improvements will be designed per City of Grand Terrace standards. Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 4 of 8 aces to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 COMMITTEE REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE SEPTEMBER 14, 2006 DATE SEPT. 5, 2006 PROBLEM(S): 1. There is one vacancy for regular membership on Emergency Operations to be filled by a current Alternate member. 2. This will leave two vacancies on Alternate member list. ALTERNATIVES: SOLUTION(S): 1. Accept Alternate member Randy Halseth to fill vacant Regular membership. 2. Accept new applicant Robert Stewart for Alternate member position. PROPOSED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF: The Committee is requesting that: (1) Alternate Randy Halseth be placed in the vacant Regular member position. The Committee is also requesting that: (2) new applicant Robert Stewart be accepted as an Alternate member. COMM "r, , � _Dc5p1.4, Grand Terrace Civic Center , 22795 Barton Road T VACATED BY MAYOR FERRE'. /8/2006 c.1 Ty 4fo1% CITY OF GRAND TERRACE `.ERa- • TER': ? APPLICATION FOR CITIZEN SERVICE y0 72. Complete and submit to the City Clerk's Department Applying as a member of Ei c t/ C�k.rA 1010S e.v-' Name R o . �fi e, ►.� Address n ( -7 7 ' '\o u Atf-- QR: N o Home Phone d 7 2 - I ' 9 2 Business Phone /U 0 �- Occupation e� I‘222 Education (List highest ye.ar completed and all degrees) I AA Are there any workday evenings you could not meet? ( ) Yes ) No If so, please list Why are you interested in this appointment? GO 6S )1 o h e + , G T' A ,Avs What do you consider to be your major qualifications? (p /Q n fZs C4( Nid I(5Nfl L G-v,4t rap, c .\) 64- N IN/ ,14 FaU Vo .+J—ru.R.) AZ Q .fie. Goy of.V S 0 e Vn L il krt. LR (L References 17070 At,) J 011 0 A/ 2. , Q ) tip c� Ak9se,A} 3. �? Please attach a written statement containing any additional information you feel would be useful to the City Council. ate positions available and will be advertised. e. It was suggested and agreed that it may be best to wait until September meeting to elect Chair and Vice Chair when we will have more members present. f. Secretary was directed to write Action Items for Council to accept resignations of Rich Haubert and Dottie Raborn and for moving Alternate Lew Neeb to a regular position. g. Also, since we will have one more Alternate vacancy next month, to advertise for two Alternate positions. TRAINING/SPEAKERS—Nothing planned at this time. ADJOURNMENT at 7:06 p.m. '\ • JoAnn hnson, Secretary NEXT MEETING WILL BE TUESDAY, SEPTEMBER 5, 2006 AT 6 P.M. a. The C.E.R.T. training that was cancelled due to the fire will probably take place in September or October. There were 25 signed up and they will be notified. b. It will be given in seven 3 hour sessions instead of the original three 7 hour sessions. c. Steve has ordered one Emergency Survival Jacket with numerous pockets with various needed items. We will see it next meeting. d. Steve will attend OACC meeting this Thursday in Loma Linda. e. Concert in the Park will be August 18th at 7 pm. EOC is welcome to have a booth. f. Main emergency generator at City Hall is down. Should be running soon. g. Automatic gate to be installed in drive way to EOC and maintenance yard. h. Funds for satellite phone have not been received yet. Should be a very valuable addition to city facilities and personnel. CC)n rr,r;t °n r' ,cam P T_.^ i' ll Drawings 3. As-Built Plans 4. Bench Mark Elevation 5. Center Line ties 6. Sample Plan and Profile City of Grand Terrace sheet 7. Pavement evaluation,or desired pavement section, or soils report Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 5 of 8 ing into account the constraints that the site may impose. Plans will include a project Title sheet indicating general notes, construction notes, vicinity maps, plan and profiles sheets at 1"=40' and parking lot reconstruction details and parking lot striping. Pedestrian access will be designed in accordance with the latest ADA standards. All improvements will be designed per City of Grand Terrace standards. Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 4 of 8 aces to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 LI T y'f �� 116 { Nit4WCommunity Services Department Staff Report MEETING DATE: September 14,2006 SUBJECT: AWARD OF THE COMPETITIVELY BID MT.VERNON STREET ROAD MAINTENANCE SERVICES CONTRACT TO ROQUET PAVING INC. FUNDING AUTHORIZATION REQUIRED: BACKGROUND: City staff bid out the following road maintenance work: The work of road reconstruction on Mt Vernon is as follows: Project (1)Mt Vernon between Barton Road and DeBerry section: - Grind Mt.Vernon between Barton Road and DeBerry street from curb to curb totaling 73,000 sq.ft 2'/2 inches deep and properly dispose of the grindings. _ - Install petromat(4 oz.fabric)over 73,000 sq.ft.with AR 4000 oil. - Overlay 73,000 sq.ft.with 2'/2 inches AC(asphalt type state' inch) (2)Mt Vernon between Barton Road to the southern tip of the median at Grand Terrace Road: - Grind Mt.Vernon between Barton Road and the southern top of the median at Grand Terrace Road totaling 179,900 sq.ft 2%Z inches deep and properly dispose of the grindings. - Install petromat(4 oz.fabric)over 179,900 sq.ft.with AR 4000 oil. - Overlay 179,900 sq.ft.with 2% inches AC(asphalt type state' inch) Both jobs include: -Traffic control -Raise 17 manholes on Mt Vernon -Provide temporary striping -Paid at Prevailing Wages Staff received three bids from local firms: Matich Corporation $454,545 Advantage Sealing Systems $450,480 Roquet Paving Inc. $435,668 OUNCE.. A.0:3 Na I E3Ct ternate positions. TRAINING/SPEAKERS—Nothing planned at this time. ADJOURNMENT at 7:06 p.m. '\ • JoAnn hnson, Secretary NEXT MEETING WILL BE TUESDAY, SEPTEMBER 5, 2006 AT 6 P.M. a. The C.E.R.T. training that was cancelled due to the fire will probably take place in September or October. There were 25 signed up and they will be notified. b. It will be given in seven 3 hour sessions instead of the original three 7 hour sessions. c. Steve has ordered one Emergency Survival Jacket with numerous pockets with various needed items. We will see it next meeting. d. Steve will attend OACC meeting this Thursday in Loma Linda. e. Concert in the Park will be August 18th at 7 pm. EOC is welcome to have a booth. f. Main emergency generator at City Hall is down. Should be running soon. g. Automatic gate to be installed in drive way to EOC and maintenance yard. h. Funds for satellite phone have not been received yet. Should be a very valuable addition to city facilities and personnel. CC)n rr,r;t °n r' ,cam P T_.^ i' ll Drawings 3. As-Built Plans 4. Bench Mark Elevation 5. Center Line ties 6. Sample Plan and Profile City of Grand Terrace sheet 7. Pavement evaluation,or desired pavement section, or soils report Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 5 of 8 ing into account the constraints that the site may impose. Plans will include a project Title sheet indicating general notes, construction notes, vicinity maps, plan and profiles sheets at 1"=40' and parking lot reconstruction details and parking lot striping. Pedestrian access will be designed in accordance with the latest ADA standards. All improvements will be designed per City of Grand Terrace standards. Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 4 of 8 aces to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 RECOMMENDATION: Staff recommends that council approve the contract(Exhibit"A")with Roquet Paving Inc.for road maintenance services on Mt.Vernon. Staff recommends that council appropriate$453,668 with a 10%contingency($43,000)to include funding for street striping and new raised pavement markers through Traffic Operations, our contracted striping company,and to cover any unexpected sub-grade issues uncovered in the road maintenance procedures. 2. Accept new applicant Robert Stewart for Alternate member position. PROPOSED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF: The Committee is requesting that: (1) Alternate Randy Halseth be placed in the vacant Regular member position. The Committee is also requesting that: (2) new applicant Robert Stewart be accepted as an Alternate member. COMM "r, , � _Dc5p1.4, Grand Terrace Civic Center , 22795 Barton Road T VACATED BY MAYOR FERRE'. /8/2006 EXHIBIT "A" AGREEMENT BETWEEN THE CITY OF GRAND TERRACE AND ROQUET PAVING INC., (CONTRACTOR) FOR THE PROVISION OF ROAD MAINTENANCE SERVICES ON MT.VERNON AVENUE. THIS AGREEMENT IS ENTERED INTO THIS DAY OF 2006 BY AND BETWEEN THE CITY OF GRAND TERRACE ("CITY") AND CONTRACTOR FOR ROAD MAINTENANCE SERVICES ON MT. VERNON AVENUE. RECITALS WHEREAS, CONTRACTOR is a licensed contractor who is qualified and a licensed in the State of California. WHEREAS, CITY desires to utilize the services of CONTRACTOR to road maintenance services. NOW,THEREFORE, THE PARTIES AGREE AS FOLLOWS: SECTION 1. SERVICES OR SCOPE OF WORK Contractor shall perform a variety of services for the ROAD MAINTENANCE SERVICES ON MT. VERNON AVENUE as follows: A. For and in consideration of the payments and agreements hereinafter mentioned to be made and performed by said City, said Contractor agrees with said City to perform and complete in a workmanlike manner all work required under the City's Specifications, to furnish at his own expense all labor, materials, equipment, tools and services necessary therefore, except those materials, equipment, tools and services as may be stipulated in said specification to be furnished by said City and to do everything required by this Agreement and the said Specifications. B. In entering into a Maintenance Contract for a subcontract to supply goods, services or materials pursuant to a Maintenance Contract, the Contractor or subcontractor offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code, arising from purchases of goods, services, or materials pursuant to the Maintenance Contract or the subcontract. This assignment shall be made and become effective at the time the City tenders final payment to the Contractor without further acknowledgment by the parties. C. Bid Performance Said Bond or Check, as described in the Bid Package, shall be given as a guarantee that CONTRACTOR, if awarded the Contract, will enter into said Contract with the CITY OF GRAND TERRACE within ten (10) calendar days after receipt of an Award of Contract Notice City of Grand Terrace-ROAD MAINTENANCE SERVICES ON MT. VERNON AVENUE 1 phone have not been received yet. Should be a very valuable addition to city facilities and personnel. CC)n rr,r;t °n r' ,cam P T_.^ i' ll Drawings 3. As-Built Plans 4. Bench Mark Elevation 5. Center Line ties 6. Sample Plan and Profile City of Grand Terrace sheet 7. Pavement evaluation,or desired pavement section, or soils report Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 5 of 8 ing into account the constraints that the site may impose. Plans will include a project Title sheet indicating general notes, construction notes, vicinity maps, plan and profiles sheets at 1"=40' and parking lot reconstruction details and parking lot striping. Pedestrian access will be designed in accordance with the latest ADA standards. All improvements will be designed per City of Grand Terrace standards. Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 4 of 8 aces to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 from the CITY, and that the CONTRACTOR will furnish the necessary Insurance Certificates, a Faithful Performance Bond, and a Labor and Materials Bond. In the case of refusal or failure upon the part of the CONTRACTOR to enter into said Contract, the Check or Bid Bond, as the case may be, which accompanied the Bid shall be forfeited to the CITY. D. DEFINITION OF PROPOSED ITEMS OF WORK The unit prices to be paid for the items listed on the proposal form EXHIBIT B, shall include full compensation for furnishing all permits, labor, materials, tools and equipment necessary to complete all work required to accomplish the following items in accordance with the Standard Specifications, these Special Conditions and any detail drawings or plans. 1. ROAD MAINTENANCE SERVICES ON MT.VERNON AVENUE Work included under this item shall consist of furnishing all permits, labor, materials, fees, environmental notices and equipment to complete said ROAD MAINTENANCE SERVICES ON MT. VERNON AVENUE in accordance with the applicable sections of the Standard Specifications, these Special Conditions and the 2001 California Codes. The Contractor shall remove and dispose of all debris, asphalt, and any subgrade materials. All debris generated from the Contractors operation shall become the property of the Contractor and shall be disposed of at a legally acceptable disposal site furnished by the Contractor and hauled on a route approved by all authorized agencies and the Director of Public Works. Payment for the disposal of all debris shall be considered as included in the various contract items of work and no additional compensation shall be made therefore. Details: Mt Vernon between Barton Road and DeBerry section: - Grind Mt. Vernon between Barton Road and DeBerry street from curb to curb totaling 73,000 sq.ft 2'/2 inches deep and properly dispose of the grindings. - Install petromat (4 oz. fabric) over 73,000 sq.ft. with AR 4000 oil. - Overlay 73,000 sq.ft. with 2%2 inches AC (asphalt type state 3/4 inch) Mt Vernon between Barton Road to the southern tip of the median at Grand Terrace Road: - Grind Mt. Vernon between Barton Road and the southern top of the median at Grand Terrace Road totaling 179,900 sq.ft 2'/2 inches deep and properly dispose of the grindings. - Install petromat (4 oz. fabric) over 179,900 sq.ft. with AR 4000 oil. - Overlay 179,900 sq.ft. with 2'/2 inches AC (asphalt type state 3/4 inch) City of Grand Terrace-ROAD MAINTENANCE SERVICES ON MT. VERNON AVENUE 2 CC)n rr,r;t °n r' ,cam P T_.^ i' ll Drawings 3. As-Built Plans 4. Bench Mark Elevation 5. Center Line ties 6. Sample Plan and Profile City of Grand Terrace sheet 7. Pavement evaluation,or desired pavement section, or soils report Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 5 of 8 ing into account the constraints that the site may impose. Plans will include a project Title sheet indicating general notes, construction notes, vicinity maps, plan and profiles sheets at 1"=40' and parking lot reconstruction details and parking lot striping. Pedestrian access will be designed in accordance with the latest ADA standards. All improvements will be designed per City of Grand Terrace standards. Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 4 of 8 aces to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 Both locations: -The Contractor shall be responsible for all traffic management and the obtaining and placing of any required temporary construction warning signs and traffic delineators. -The Contractor shall work between the hours of 7:30 a.m. - 5:30 p.m., Monday through Friday. -Raise 17 manholes on Mt Vernon -Provide temporary striping The work shall be done under the supervision of the Assistant City Manager and no work or portion of the work shall be paid for until it is approved for payment by the Assistant City Manager, but this shall not prevent approval of and payment for completed portions of the work as it progresses SECTION 2. SERVICES PROVIDED CONTRACTOR shall provide all labor, supervision and equipment required to perform said services. SECTION 3. COMPENSATION Contractor shall be paid pursuant to the Schedule and Prices submitted in Exhibit B. The total ROAD MAINTENANCE SERVICES ON MT. VERNON AVENUE is not to exceed $435,668 without written consent by the CITY. SECTION 4. BUSINESS LICENSE CONTRACTOR shall, within five (5) days of executing this contract, obtain a current City of Grand Terrace business license, during the term of this contract or any extension thereto. SECTION 5. INDEPENDENT CONTRACTOR The parties agree that CONTRACTOR is an independent contractor who is being paid to produce a result. CONTRACTOR is in no way an employee of CITY. CONTRACTOR controls the means of accomplishing the work. CONTRACTOR shall pay all Federal and State payroll taxes for employees of CONTRACTOR and said employees shall in no way be deemed or construed to be employees of CITY for any purposes. SECTION 6. EFFECTIVE DATE/TERM This agreement shall become effective upon the date of execution of the Agreement by both parties. City of Grand Terrace-ROAD MAINTENANCE SERVICES ON MT. VERNON AVENUE 3 00 sq.ft 2'/2 inches deep and properly dispose of the grindings. - Install petromat (4 oz. fabric) over 73,000 sq.ft. with AR 4000 oil. - Overlay 73,000 sq.ft. with 2%2 inches AC (asphalt type state 3/4 inch) Mt Vernon between Barton Road to the southern tip of the median at Grand Terrace Road: - Grind Mt. Vernon between Barton Road and the southern top of the median at Grand Terrace Road totaling 179,900 sq.ft 2'/2 inches deep and properly dispose of the grindings. - Install petromat (4 oz. fabric) over 179,900 sq.ft. with AR 4000 oil. - Overlay 179,900 sq.ft. with 2'/2 inches AC (asphalt type state 3/4 inch) City of Grand Terrace-ROAD MAINTENANCE SERVICES ON MT. VERNON AVENUE 2 CC)n rr,r;t °n r' ,cam P T_.^ i' ll Drawings 3. As-Built Plans 4. Bench Mark Elevation 5. Center Line ties 6. Sample Plan and Profile City of Grand Terrace sheet 7. Pavement evaluation,or desired pavement section, or soils report Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 5 of 8 ing into account the constraints that the site may impose. Plans will include a project Title sheet indicating general notes, construction notes, vicinity maps, plan and profiles sheets at 1"=40' and parking lot reconstruction details and parking lot striping. Pedestrian access will be designed in accordance with the latest ADA standards. All improvements will be designed per City of Grand Terrace standards. Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 4 of 8 aces to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 This contract shall terminate on November 15, 2006 unless renewed. All work must be completed within 45 days of the contract effective date. A late fee of$100 per day may be accessed by the City for work not completed in a timely manner. SECTION 7. TERMINATION City shall have the right to terminate this agreement at a date earlier than specified for default. Before CITY exercises said right it shall give CONTRACTOR 10 days notice of the facts constituting the default and a chance to cure any deficiencies within that time. If those deficiencies have not been cured, CITY shall have the right to send CONTRACTOR notice that the contract has been terminated for default pursuant to this paragraph by giving notice as provided herein. SECTION 8. ASSIGNMENT No assignment of this contract may be made without the express written consent of CITY. SECTION 9. NOTICE The parties may give notice under this contract by sending such notice certified mail addressed as follows: TO CITY: CITY OF GRAND TERRACE 22795 Barton Rd. Grand Terrace, CA 92313 ATTN: STEVE BERRY TO CONTRACTOR: Roquet Paving Inc. PO BOX 887 Colton, CA 92324 Such notice shall be deemed received five(5) days after mailing,whether signed for or not. SECTION 10. GRATUITIES CONTRACTOR warrants that neither it nor any of its employees, agents or representatives has offered or given any gratuities to CITY'S employees, agents or representatives with a view toward securing this contract or securing favorable treatment with respect thereto. SECTION 11. CONFLICT OF INTEREST CONTRACTOR warrants that he has no blood or marriage relationship, and that he is not in any way associated with any architect, engineer or other preparer of the plans and specifications for this project. CONTRACTOR acknowledges that CITY has detailed Conflict of Interest rules, agrees to abide by those rules, and agrees that any breach of those rules shall give CITY the right to rescind, cancel or otherwise terminate this agreement, at CITY'S discretion. City of Grand Terrace-ROAD MAINTENANCE SERVICES ON MT. VERNON AVENUE 4 ween Barton Road to the southern tip of the median at Grand Terrace Road: - Grind Mt. Vernon between Barton Road and the southern top of the median at Grand Terrace Road totaling 179,900 sq.ft 2'/2 inches deep and properly dispose of the grindings. - Install petromat (4 oz. fabric) over 179,900 sq.ft. with AR 4000 oil. - Overlay 179,900 sq.ft. with 2'/2 inches AC (asphalt type state 3/4 inch) City of Grand Terrace-ROAD MAINTENANCE SERVICES ON MT. VERNON AVENUE 2 CC)n rr,r;t °n r' ,cam P T_.^ i' ll Drawings 3. As-Built Plans 4. Bench Mark Elevation 5. Center Line ties 6. Sample Plan and Profile City of Grand Terrace sheet 7. Pavement evaluation,or desired pavement section, or soils report Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 5 of 8 ing into account the constraints that the site may impose. Plans will include a project Title sheet indicating general notes, construction notes, vicinity maps, plan and profiles sheets at 1"=40' and parking lot reconstruction details and parking lot striping. Pedestrian access will be designed in accordance with the latest ADA standards. All improvements will be designed per City of Grand Terrace standards. Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 4 of 8 aces to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 SECTION 12. INTEGRATION This agreement constitutes the entire agreement and understanding between the parties hereto, and it shall not be considered modified, altered, changed, or amended in any respect unless in writing and signed by the parties hereto. SECTION 13. NO WAIVER The failure of the CITY at the time to require performance by the CONTRACTOR of any provisions hereof shall in no way affect the right of the CITY thereafter to enforce same. Nor shall waiver by the CITY of any breach of any provisions hereof be taken or held to be a waiver of any succeeding breach of such provision or as a waiver of any provision itself. SECTION 14. INSURANCE The Contractor shall supply insurance and licensing as follows: Commercial General Liability: Primary insurance shall be provided on IOSCGL form No. CG 00 01 11 85 or 88. Total limits shall be no less than 1 million dollars per occurrence for all coverage's and 2 million dollars general aggregate. City and its employees and agents shall be added as additional insureds using ISO additional insured endorsement form CG 20 10 11 85 (in no event will City accept an endorsement form with an edition date later than 1990). Coverage shall apply on a primary non-contributing basis in relation to any other insurance or self-insurance, primary or excess, available to City or any employee or agent of City. Coverage shall not be limited to the vicarious liability or supervisory role of any additional insured. Umbrella Liability Insurance (over primary) shall apply to bodily injury/property damage, personal injury/advertising injury, at a minimum, and shall include a "drop down"provision providing primary coverage above a maximum $25,000.00 self insured retention for liability not covered by primary policies but covered by the umbrella policy. Coverage shall be following form to any underlying coverage. Coverage shall be provided on a "pay on behalf' basis, with defense costs payable in addition to policy limits. There shall be no cross liability exclusion. Policies shall have concurrent starting and ending dates. Worker's Compensation: Shall be written on a policy form providing workers' compensation statutory benefits as required by law. Employer's liability limits shall be no less than one million dollars per accident or disease. Employer's liability coverage shall be scheduled under any umbrella policy described above. Unless otherwise agreed, this policy shall be endorsed to waive any right of subrogation as respects the City, its employees or agents. The Contractor shall also provide the City with a Certificate of Worker's Compensation Insurance and completed Declaration Regarding Licenses Status form. Contractors must also have a valid City of Grand Terrace Business License. Auto Insurance: CONTRACTOR shall provide Auto Insurance as follows: City of Grand Terrace-ROAD-MAINTENANCE SERVICES ON MT. VERNON AVENUE 5 Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 5 of 8 ing into account the constraints that the site may impose. Plans will include a project Title sheet indicating general notes, construction notes, vicinity maps, plan and profiles sheets at 1"=40' and parking lot reconstruction details and parking lot striping. Pedestrian access will be designed in accordance with the latest ADA standards. All improvements will be designed per City of Grand Terrace standards. Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 4 of 8 aces to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 Business Auto/Umbrella Liability Insurance. Primary coverage shall be written on ISO Business Auto Coverage form CA 00 01 06 92 including symbol 1 (Any Auto). Limits shall be no less than (one) 1 million dollars per accident. Starting and ending dates shall be concurrent. If Contractor owns no autos, a non-owned auto endorsement to the General Liability policy described above is acceptable. SECTION 15 LEGAL ACTION Should the City bring any legal or equitable action for the purpose of protecting or enforcing its rights under this Agreement, the City shall recover, in addition to all other relief, its reasonable attorney's fees and court costs to be fixed by the Court. SECTION 16 ATTORNEY'S FEES The parties agree that should any dispute arise concerning the interpretation of this contract, or regarding the performance or non-performance of this contract, that the prevailing party shall be entitled to reasonable attorney's fees. SECTION 17 EXTRA WORK The Contractor hereby agrees that he will not proceed with any Extra Work unless he has been authorized in writing to do so by CITY. SECTION 18 PREVAILING WAGE The successful Bidder will be required to pay not less than the prevailing wage scale determined by the Director of the California Department of Industrial Relations, copies of which scale are on file in the office of the City Clerk and the office of the Director of Public Works/City Engineer and which shall be made available to any interested party on request. WITNESS WHEREOF,the parties hereto have set their hands and seals the day and year first above written. ATTEST: CITY OF GRAND TERRACE By: City Clerk Mayor APPROVED AS TO FORM: CONTRACTOR By: City Attorney Title: City of Grand Terrace-ROAD MAINTENANCE SERVICES ON MT. VERNON AVENUE 6 vided on a "pay on behalf' basis, with defense costs payable in addition to policy limits. There shall be no cross liability exclusion. Policies shall have concurrent starting and ending dates. Worker's Compensation: Shall be written on a policy form providing workers' compensation statutory benefits as required by law. Employer's liability limits shall be no less than one million dollars per accident or disease. Employer's liability coverage shall be scheduled under any umbrella policy described above. Unless otherwise agreed, this policy shall be endorsed to waive any right of subrogation as respects the City, its employees or agents. The Contractor shall also provide the City with a Certificate of Worker's Compensation Insurance and completed Declaration Regarding Licenses Status form. Contractors must also have a valid City of Grand Terrace Business License. Auto Insurance: CONTRACTOR shall provide Auto Insurance as follows: City of Grand Terrace-ROAD-MAINTENANCE SERVICES ON MT. VERNON AVENUE 5 Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 5 of 8 ing into account the constraints that the site may impose. Plans will include a project Title sheet indicating general notes, construction notes, vicinity maps, plan and profiles sheets at 1"=40' and parking lot reconstruction details and parking lot striping. Pedestrian access will be designed in accordance with the latest ADA standards. All improvements will be designed per City of Grand Terrace standards. Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 4 of 8 aces to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 clTy Community Services Department Staff Report MEETING DATE: September 14, 2006 CRA ITEM () COUNCIL ITEM(X) SUBJECT: CONTRACT APPROVAL BETWEEN THE CITY OF GRAND TERRACE AND THE COUNTY OF SAN BERNARDINO REGIONAL PARKS DEPARTMENT FOR$50,000 IN FUNDING FOR ADA COMPLIANT PLAY EQUIPMENT AT TJ AUSTIN AND PICO PARKS NO FUNDING REQUIRED BACKGROUND On March 7,2006,Mayor Maryetta Ferre and Assistant City Manager Steve Berry met with San Bernardino County Supervisor Dennis Hansberger. The purpose of the meeting was to request funds to remove and replace outdated play equipment at TJ Austin and Pico Park. Supervisor Hansberger agreed to fund$50,000 toward the removal and installation of such equipment. Staff went to out to bid and received two competitive bids for the removal and installation of new ADA compliant playground equipment for both parks. The lowest bidder was Miracle Playground Sales for $87,481. Council approved$35,000 toward the purchase of play equipment in the 2006/07 Budget. Staff is requesting the remaining$2,481 balance be appropriated from the Park Account 10-450-245 which will leave a balance of$24,519. RECOMMENDATION Staff,with the review and approval of the City Attorney,recommends approving the attached contract between the City of Grand Terrace and the County of San Bernardino,Regional Parks Department for $50,000 toward the purchase of playground equipment for Pico and TJ Austin Park. Staff recommends purchasing the equipment from the lowest bidder,Miracle Playground Sales for$87,481 and funding the remaining balance of$2,481 appropriated from the Park Account 10-450-245. COiM{( YL ACENDA GTEM t%1 By: City Clerk Mayor APPROVED AS TO FORM: CONTRACTOR By: City Attorney Title: City of Grand Terrace-ROAD MAINTENANCE SERVICES ON MT. VERNON AVENUE 6 vided on a "pay on behalf' basis, with defense costs payable in addition to policy limits. There shall be no cross liability exclusion. Policies shall have concurrent starting and ending dates. Worker's Compensation: Shall be written on a policy form providing workers' compensation statutory benefits as required by law. Employer's liability limits shall be no less than one million dollars per accident or disease. Employer's liability coverage shall be scheduled under any umbrella policy described above. Unless otherwise agreed, this policy shall be endorsed to waive any right of subrogation as respects the City, its employees or agents. The Contractor shall also provide the City with a Certificate of Worker's Compensation Insurance and completed Declaration Regarding Licenses Status form. Contractors must also have a valid City of Grand Terrace Business License. Auto Insurance: CONTRACTOR shall provide Auto Insurance as follows: City of Grand Terrace-ROAD-MAINTENANCE SERVICES ON MT. VERNON AVENUE 5 Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 5 of 8 ing into account the constraints that the site may impose. Plans will include a project Title sheet indicating general notes, construction notes, vicinity maps, plan and profiles sheets at 1"=40' and parking lot reconstruction details and parking lot striping. Pedestrian access will be designed in accordance with the latest ADA standards. All improvements will be designed per City of Grand Terrace standards. Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 4 of 8 aces to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 FOR COUNTY USE ONLY El New Vendor Code Dept. Contract Number c.743 ❑ Change■ Cancel CITYOFG135 S CCP A 07CITYOFGTGRANT County Department Dept. Orgn. Contractor's.License No. Regional Parks CCP ADM County Department Contract Representative Telephone Total Contract Amount County of San Bernardino Michele Haney (909)387-2267 $50,000.00 F A S Contract Type rl (Revenue rl Encumbered 17 Unencumbered ® Other: If not encumbered or revenue contract type,provide reason: STANDARD CONTRACT Commodity Code Contract Start Date Contract End Date Original Amount Amendment An $ $ Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No Amount AAA •CCP ADM 200 2400 01 PK0015 $50,000.00 Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount Project Name Estimated Payment Total by Fiscal Year PRIORITY POLICY NEEDS FY Amount I/D FY Amount I/D CITY OF GRAND TERRACE 2007 50,000 PLAYGROUND EQUIPMENT THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called the County, and Name STEVE BERRY,ASST CITY MANAGER CITY OF GRAND TERRACE hereinafter called CITY Address 22795 BARTON ROAD GRAND TERRACE, CA 92313 Telephone Federal ID No.or Social Security No. (909) - IT IS HEREBY AGREED AS FOLLOWS: (Use space below and additional bond sheets. Set forth service to be rendered, amount to be paid, manner of payment, time for performance or completion, determination of satisfactory performance and cause for termination,other terms and conditions,and attach plans,specifications,and addenda,if any.) THIS AGREEMENT is entered into on the day of , 2006 in the State of California by and between the County of San Bernardino, Regional Parks Department, a political subdivision of the State of California, hereinafter called "COUNTY," and the City of Grand Terrace, hereinafter called "CITY." WITNESSETH WHEREAS, COUNTY recognizes that civic pride and community stability are enhanced by the ability of residents access to recreation facilities; and Auditor/Controller-Recorder Use Only D Contract Database' ' D FAS Input Date,::. :.. Keyed By -: . Page _of y with a Certificate of Worker's Compensation Insurance and completed Declaration Regarding Licenses Status form. Contractors must also have a valid City of Grand Terrace Business License. Auto Insurance: CONTRACTOR shall provide Auto Insurance as follows: City of Grand Terrace-ROAD-MAINTENANCE SERVICES ON MT. VERNON AVENUE 5 Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 5 of 8 ing into account the constraints that the site may impose. Plans will include a project Title sheet indicating general notes, construction notes, vicinity maps, plan and profiles sheets at 1"=40' and parking lot reconstruction details and parking lot striping. Pedestrian access will be designed in accordance with the latest ADA standards. All improvements will be designed per City of Grand Terrace standards. Grand Terrace—Barton Road Street&Bike Lane Improvements—Michigan Street to Mount Vernon Avenue. 4 of 8 aces to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 WHEREAS, CITY is a public entity, with an interest in and ability to procure and install playground equipment at Pico Park and TJ Austin Park, hereinafter called the "Pico Park and TJ Austin Park—Playground Equipment Replacement" or"Project" in the area of Grand Terrace for the use of its residents and residents of neighboring area, which shall provide residents with an excellent opportunity to enjoy the outdoors; and WHEREAS, the purchase and installation of playground equipment at Pico Park and TJ Austin Park serves a County purpose by helping to meet the social and recreational needs of the County's residents in the Grand Terrace area; and WHEREAS, by action taken , the COUNTY Board of Supervisors did authorize Thomas tter, Director of Regional Parks, to execute this agreement on behalf of the COUNTY. NOW, THEREFORE, for the mutual consideration hereafter set forth, the parties hereto agree as follows: 1. AGREEMENT DURATION: This Agreement shall be in effect from August 15, 2006 through August 15, 2007, except for provisions which, by their terms-remain in effect. 2. PURPOSE: This Agreement is entered into to provide up to $50,000 for the purchase and installation of replacement playground equipment at Pico Park.and TJ Austin Park. 3. CITY DUTIES: CITY shall complete the procurement and installation of the playground equipment by August 15., 2007. The CITY agrees that the COUNTY shall nave no obligation nor liability to obtain, install or maintain any part of the playground equipment. CITY shall comply with all other terms of this Agreement. 4. COMPENSATION: In exchange for the covenants contained in this Agreement, and upon execution by both parties, the COUNTY will pay up to $50,000 to CITY upon proof of completion of the Pico Park and TJ Austin Park— Playground Equipment Replacement project. 5. RECORDS AND REPORTS:-CITY agrees to provide proof of progress or completion of agreed upon activities upon demand at any time to a COUNTY representative designated to monitor CITY's performance. CITY must-provide a full accounting of all funds received, whether expended or encumbered, in writing to COUNTY, signed by CITY's designated representative, no later than September 1, 2007. Such proof shall be in the form of a written narrative with attached copies of acceptable documents. 6. COUNTY REPRESENTATIVE: COUNTY's Director of Regional Parks or his designated representative (to be designated in writing), is the representative of COUNTY for all matters relating to this Agreement. 7. CITY'S AUTHORITY: CITY warrants that it possesses legal authority to accept the compensation described herein and to carry out the terms and conditions of this Agreement. CITY further warrants that a resolution, motion, or similar action has been duly adopted or passed as an official act of CITY's governing body, authorizing the performance of this Agreement and directing and authorizing the person identified as the official representative of CITY to act in connection with this Agreement and to provide such additional information as may be required. 8. CITY covenants that it will comply with Title VI of the Civil Rights Act of 1964 (P.L. 88-352), and with Title VI of that Act, providing, in part, that no person in the United States shall on the grounds of race, color, sex, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to Auditor/Controller-Recorder Use Only - ..'O;Contract;Database.. -.;..0 FAS"; Input Elate..E . . Keyed.By' ::. Page of 8 aces to park the trucks, but they bought a home and they don't want the trucks in and out of there. The first gentleman was from Riverside,where is the sales tax on parking those trucks and is a Riverside resident going to come in and give a donation to amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 discrimination under any program or activity for which the CITY receives funding herein. CITY will immediately take any measures necessary to effectuate this covenant. 9. CONTRACT COMPLIANCE: CITY shall provide equal employment and career advancement opportunities for minorities and women. In addition, CITY shall make every effort to employ residents of the area and shall keep a record of the positions that have been created directly as a result of this program. CITY shall comply with Executive Orders 11246, 11375, 11625, 12138, 12432, 12250, Title VII of the Civil Rights Act of 1964, the California Fair Housing and Employment Act, County Policy 15-01 and other applicable federal, state and County laws, regulations and policies relating to equal employment and contracting opportunities, including laws and regulations hereafter enacted. 10. INSURANCE AND INDEMNIFICATION CLAUSE: A. Indemnification— In addition to the complying with the insurance provisions herein, the CITY agrees to indemnify, defend (with counsel reasonably approved by COUNTY) and hold harmless the COUNTY and its authorized officers, employees, agents and volunteers from any and all claims, actions, losses, damages, and/or liability arising out of this contract from any cause whatsoever, including the acts, errors or omissions of any person and for any costs or expenses incurred by the COUNTY on account of any claim except where such indemnification is prohibited by law. This indemnification provision shall apply regardless of the existence or degree of fault of indemnities. The CITY's indemnification obligation applies to the COUNTY's "active" as well as "passive" negligence but does not apply to the COUNTY's "sole negligence" or"willful misconduct" within the meaning of Civil Code Section 2782. B. Additional Insured - All policies, except for the Workers' Compensation, Errors and Omissions and Professional Liability policies, shall contain endorsements naming the County and its officers, employe, agents and volunteers as additional insured with respect to liabilities arising out of the performance services hereunder. The additional insured endorsements shall not limit the scope of coverage for the County to vicarious liability but shall allow coverage for the County to the full extent provided by the policy. Such additional insured coverage shall be at least as broad as'Additional Insured (Form B) endorsement form ISO, CG 2010. C. Waiver of Subrogation Rights -The CITY shall require the carriers of required coverages to waive all rights of subrogation against the COUNTY, its officers, employees, agents, volunteers, contractors and subcontractors. All general or auto liability insurance coverage provided shall not prohibit the CITY and CITY's employees or agents from waiving the right of subrogation prior to a loss or claim., The CITY hereby waives all rights of subrogation against the COUNTY. D. Policies Primary and Non-Contributory - All policies required above are to be primary and non- contributory with any insurance or self-insurance programs carried or administered by the COUNTY. E. Severability of Interests — The CITY agrees to ensure that coverage provided to meet these requirements is applicable separately to each insured and there will be no cross liability exclusions that preclude coverage for suits between theCITY and the County or between the County and any other insured or additional insured under the policy. F. Proof of Coverage - CITY shall immediately furnish the, above-required certificates of insurance to the Regional Parks Department, no later than 3:00 p.m. August 21, 2006, evidencing the insurance coverage, including endorsements. Auditor/Controller-Recorder Use Only >:.QCont�act'Database: ,':':<3 FAS ;Input-Date; '' Keyed By;r `. 7 .„. , ;.:;; _. 'y' Page _of mount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 G. Acceptability of Insurance Carrier — Unless otherwise approved by Risk Management, insurance shall be written by insurers authorized to do business in the State of California and with a minimum "Best" Insurance Guide rating of"A-VII". H. Deductibles and Self-Insured Retention - Any and all deductibles or self-insured retentions in excess of $10,000 shall be declared to and approved by Risk Management. I. Failure to Procure Coverage — In the event that any policy of insurance required under this contract does not comply with the requirements, is not procured, or is canceled and not replaced, the COUNTY has the right but not the obligation or duty to cancel the contract or obtain insurance if it deems necessary and any premiums paid by the COUNTY will be promptly reimbursed by the CITY or COUNTY payments to the CITY will be reduced to pay for COUNTY purchased insurance. J. Insurance Review - Insurance requirements are subject to periodic review by the County. The Director of Risk Management or designee is authorized, but not required, to reduce, waive or suspend any insurance requirements whenever Risk Management determines that any of the required insurance is not available, is unreasonably priced, or is not needed to protect the interests of the County. In addition, if the Department of Risk Management determines that heretofore unreasonably priced or unavailable types of insurance coverage or coverage limits become reasonably priced or available, the Director of Risk Management or designee is authorized, but not required, to change the above insurance requirements to require additional types of insurance coverage or higher coverage limits, provided that any such change is reasonable in light of past claims against the County, inflation, or any other item reasonably related to the County's risk. Any change requiring additional types of insurance coverage or higher coverage limits must be made by amendment to this contract. CITY agrees to execute any such amendment within thirty (30) days of receipt. Any failure, actual or alleged, on the part of the County to monitor or enforce compliance with any of the insurance and indemnification requirements will not be deemed as a waiver of any rights on the part of the County. 11. Insurance Specifications — The CITY agrees to provide insurance set forth in accordance with the requirements herein. If the CITY uses existing coverage to comply with these requirements and that coverage does not meet the specified requirements, the CITY agrees to amend, supplement or endorse the existing coverage to do so. The type(s) of insurance required is determined by the scope of the contract services. Without in anyway affecting the indemnity herein provided and in addition thereto, the CITY shall secure and maintain throughout the contract term the following types Of insurance with limits as shown: A. Workers' Compensation/Employers Liability—A program of Workers' Compensation insurance or a state-approved, self-insurance program in an amount and form to meet all applicable requirements of the Labor Code of the State of California, including Employer's Liability with $250,000 limits covering all persons including volunteers providing services on behalf of the and all risks to such persons under this contract. Auditor/Controller-Recorder Use Only L1'ContFact Database:;.,r., tnput;Dater Page _of roof of Coverage - CITY shall immediately furnish the, above-required certificates of insurance to the Regional Parks Department, no later than 3:00 p.m. August 21, 2006, evidencing the insurance coverage, including endorsements. Auditor/Controller-Recorder Use Only >:.QCont�act'Database: ,':':<3 FAS ;Input-Date; '' Keyed By;r `. 7 .„. , ;.:;; _. 'y' Page _of mount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 If CITY has no employees, it may certify or warrant to the County that is does not currently have any employees or individuals who are defined as "employees" under the Labor Code and the requirement for Workers' Compensation coverage will be waived by the County's Risk Manager.- With respect to permittees that are non-profit corporations organized under California or Federal law, volunteers for such entities are required to be covered by Workers' Compensation insurance. B. Commercial/General Liability Insurance — The CITY shall carry General Liability Insurance covering all operations performed by or on behalf of the CITY providing coverage for bodily injury and property damage with a combined single limit of not less than one million dollars ($1,000,000), per occurrence. The policy coverage shall include: (a) Premises operations and mobile equipment. (b) Products and completed operations. (c) Broad form property damage (including completed operations). (d) Explosion, collapse and underground hazards. (e) Personal injury (f) Contractual liability. (g) $2,000,000 general aggregate limit. Automobile Liability Insurance — Primary insurance coverage shall be written on ISO Business Auto coverage form for all owned, hired and non-owned automobiles or symbol 1 (any auto). The policy shall have a combined single limit of not less than one million dollars ($1,000,000) for bodily injury and property damage, per occurrence. If the CITY is transporting one or more non-employee passengers; in performance of contr services, the automobile liability policy shall have a combined single limit of two million doll.,... ($2,000,000) for bodily injury and property damage per occurrence. If the CITY owns no autos, a non-owned auto endorsement to the General Liability policy described above is acceptable. Umbrella Liability Insurance — An umbrella (over primary) or excess policy may be used to comply with limits or other primary coverage requirements. When used, the umbrella policy shall apply to bodily injury/property damage, personal injury/advertising injury and shall include a "dropdown" provision providing primary coverage for any liability not covered by the primary policy. The coverage shall also apply to automobile liability. Any such reduction or waiver for the entire term of the Agreement and any change requiring additional types of insurance coverage or higher coverage limits must be made by amendment to this Agreement. CITY agrees to execute any such amendment within thirty (30) days of receipt. - Self-Insurance: In lieu of the forgoing, the CITY can provide evidence of self-insurance for the amount set forth in this agreement. 13. INDEPENDENT CONTRACTOR: This Agreement is by and between COUNTY and CITY and is not intended, and shall not be construed to create the relationship of agent, servant, employee, partnership,joint venture, or association between COUNTY and CITY. The employees or agents of one party shall not be deemed or construed to be the employees or agents of the other party for any purpose whatsoever. Auditor/Controller-Recorder Use Only "0_Contract°Database Input D.,ate'::. ,. Keyed By.° • ,.. i5 Page _of_ g volunteers providing services on behalf of the and all risks to such persons under this contract. Auditor/Controller-Recorder Use Only L1'ContFact Database:;.,r., tnput;Dater Page _of roof of Coverage - CITY shall immediately furnish the, above-required certificates of insurance to the Regional Parks Department, no later than 3:00 p.m. August 21, 2006, evidencing the insurance coverage, including endorsements. Auditor/Controller-Recorder Use Only >:.QCont�act'Database: ,':':<3 FAS ;Input-Date; '' Keyed By;r `. 7 .„. , ;.:;; _. 'y' Page _of mount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 CITY is and shall be deemed to be at all times an independent contractor. COUNTY shall not be liable for any acts of CITY and nothing herein contained shall be construed as creating the relationship of employer and employee between the parties. A. CITY agrees to be solely responsible for all matters relating to its employees and contractors, including payment, compliance with Social Security, withholding, and payment of any and all federal, State and local and personal income taxes, disability insurance, unemployment, and other taxes for such persons, including any related assessments or contributions required by law, and all other regulations governing such matters. B. CITY shall not be reimbursed for any travel time conducted pursuant to this Agreement. C. CITY shall not be reimbursed for any vacation, sick leave, or overtime from COUNTY pursuant to this Agreement. D. The employees and agents of each party, and those of their respective customers, shall, while on the premises of the other, comply with all rules and regulations of the premises, including security requirements. E. CITY shall contract for all necessary services to complete authorized Project, and agrees to comply with all applicable local, County, State and federal regulations and statutes. 14. PROHIBITED ACTIVITIES: CITY further covenants that it will comply with the requirement that no program under this Contract shall involve political activities. No funds shall be used for lobbying activities. RIGHT TO MONITOR: COUNTY shall have absolute right to review and audit all records, books, papers, documents, corporate minutes, and other pertinent items as requested, and shall have absolute right to monitor the performance of CITY in the delivery of services provided under this Agreement. Full cooperation shall be given by CITY in any auditing or monitoring conducted. 16. ENTIRE.CONTRACT: This Agreement is intended by the parties hereto as a final expression of their agreement and understanding with respect to the subject matter hereof and as a complete and exclusive statement of the terms hereof and supersedes any and all prior and contemporaneous agreements and understandings. This Agreement may be changed or modified only upon the written consent of the parties hereto. 17. AMENDMENTS: Except as herein provided, changes in the terms of this Agreement shall not be valid unless made in the form of written amendment to this contract executed by the parties and approved by the Director of Regional Parks. 18. SEVERABILITY OF PROVISIONS: If any provision of this Agreement is held to be invalid by the final decision of a court of competent jurisdiction, the remainder of this Agreement shall not be affected. 19. TERMINATION FOR CONVENIENCE: COUNTY may terminate the Agreement in the whole or in part when such action is deemed by COUNTY to be in its best interest. Termination of work hereunder shall be affected by delivery to CITY of a Notice of Termination specifying the extent to which performance of work under this Agreement is terminated, and the date upon which such termination becomes effective. The date upon which such termination becomes effective shall be at least thirty (30) days after notice is sent. Auditor/Controller-Recorder Use Only • C Contract"Database CI FAS-:, Input Date- :Keyed;By Page _of Controller-Recorder Use Only L1'ContFact Database:;.,r., tnput;Dater Page _of roof of Coverage - CITY shall immediately furnish the, above-required certificates of insurance to the Regional Parks Department, no later than 3:00 p.m. August 21, 2006, evidencing the insurance coverage, including endorsements. Auditor/Controller-Recorder Use Only >:.QCont�act'Database: ,':':<3 FAS ;Input-Date; '' Keyed By;r `. 7 .„. , ;.:;; _. 'y' Page _of mount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 CITY is entitled to payment for invoices approved by COUNTY for payment up to the date specified in the Notice of Termination. 20. ASSIGNMENT: CITY shall not assign this Agreement or any monies due or to become due hereunder except as specified in the terms of this.Agreement, without having first obtained the written consent of COUNTY. Any unexpected funds remaining upon completion of the term of the contract shall be returned to the COUNTY. 21:.DISCLOSURE OF INFORMATION: All information received by the COUNTY from any source concerning this Agreement, including the Agreement itself, may be treated by the COUNTY as public information subject to disclosure under the provisions of the California Public Record Act, Government Code Section 6250 et seq. (tl; - "Public Records Act"). CITY understands that although all materials received by the COUNTY in connection wig„ this Agreement are intended for the exclusive use of the COUNTY, they are potentially subject to disclosure under the provisions of the Public Records Act. In the event a request for disclosure of any part of all of any information which a CITY has requested COUNTY to hold in confidence is made to the COUNTY, the COUNTY shall notify the CITY of the request and shall thereafter disclose the requested information unless the CITY, within five (5) days of receiving notice of the disclosure request, requests nondisclosure, provides COUNTY a legally sound basis for nondisclosure, and agrees to indemnify, defend, and hold the COUNTY harmless in any/all actions brought to require disclosure. CITY waives any and all claims for damages, lost profits, or other injuries of any and all kinds in the event COUNTY fails to notify IEEP of any such disclosure request and/or releases any information received concerning the Agreement.received from the CITY. 22. FORMER COUNTY OFFICIALS: CITY agrees to provide or has already provided information on former County of San Bernardino administrative officials (as defined below) who are employed by or represent CITY. The information provided includes a list of former county administrative officials who terminated county employment within the last five years and who are now officers, principals, partners, associates or members of .- the business. The information also includes the employment with or representation of CITY. For purposes of tr provision, "county administrative official" is defined as a member of the Board of Supervisors or such officer's staff, County Administrative Officer or member of such officer's staff, county department or group head, assistant department or group head, or any employee in the Exempt Group, Management Unit or Safety Management Unit. REMAINDER OF THE PAGE INTENTIONALLY LEFT BLANK Auditor/Controller-Recorder Use Only , O'°Contract Database.; ElFAS- Input Date r" Keyed'By-, ;71- Page _of rmination specifying the extent to which performance of work under this Agreement is terminated, and the date upon which such termination becomes effective. The date upon which such termination becomes effective shall be at least thirty (30) days after notice is sent. Auditor/Controller-Recorder Use Only • C Contract"Database CI FAS-:, Input Date- :Keyed;By Page _of Controller-Recorder Use Only L1'ContFact Database:;.,r., tnput;Dater Page _of roof of Coverage - CITY shall immediately furnish the, above-required certificates of insurance to the Regional Parks Department, no later than 3:00 p.m. August 21, 2006, evidencing the insurance coverage, including endorsements. Auditor/Controller-Recorder Use Only >:.QCont�act'Database: ,':':<3 FAS ;Input-Date; '' Keyed By;r `. 7 .„. , ;.:;; _. 'y' Page _of mount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6 23. INACCURACIES OR MISREPRESENTATIONS: If during the course of the administration of this agreement, the COUNTY determines that the CITY has made a material misstatement or misrepresentation or that materially inaccurate information has been provided to the COUNTY, this contract may be immediately terminated. If this contract is terminated according to this provision, the COUNTY is entitled to pursue any available legal remedies. COUNTY OF SAN BERNARDINO CITY OF GRAND TERRACE By THOMAS POTTER, Director, Regional Parks Department (Authorized signature-sign in blue ink) Dated: Name (Print or type name of person signing contract) Title (Print or Type) Dated: APPROVED AS TO LEGAL FORM DENNIS E. WAGNER, Interim County Counsel San Bernardino County By: FIONA LUKE, Deputy County Counsel Dated: Auditor/Controller-Recorder Use Only ,D Contract Database D:FAS Input.Date Keyed By Page _of the Public Records Act. In the event a request for disclosure of any part of all of any information which a CITY has requested COUNTY to hold in confidence is made to the COUNTY, the COUNTY shall notify the CITY of the request and shall thereafter disclose the requested information unless the CITY, within five (5) days of receiving notice of the disclosure request, requests nondisclosure, provides COUNTY a legally sound basis for nondisclosure, and agrees to indemnify, defend, and hold the COUNTY harmless in any/all actions brought to require disclosure. CITY waives any and all claims for damages, lost profits, or other injuries of any and all kinds in the event COUNTY fails to notify IEEP of any such disclosure request and/or releases any information received concerning the Agreement.received from the CITY. 22. FORMER COUNTY OFFICIALS: CITY agrees to provide or has already provided information on former County of San Bernardino administrative officials (as defined below) who are employed by or represent CITY. The information provided includes a list of former county administrative officials who terminated county employment within the last five years and who are now officers, principals, partners, associates or members of .- the business. The information also includes the employment with or representation of CITY. For purposes of tr provision, "county administrative official" is defined as a member of the Board of Supervisors or such officer's staff, County Administrative Officer or member of such officer's staff, county department or group head, assistant department or group head, or any employee in the Exempt Group, Management Unit or Safety Management Unit. REMAINDER OF THE PAGE INTENTIONALLY LEFT BLANK Auditor/Controller-Recorder Use Only , O'°Contract Database.; ElFAS- Input Date r" Keyed'By-, ;71- Page _of rmination specifying the extent to which performance of work under this Agreement is terminated, and the date upon which such termination becomes effective. The date upon which such termination becomes effective shall be at least thirty (30) days after notice is sent. Auditor/Controller-Recorder Use Only • C Contract"Database CI FAS-:, Input Date- :Keyed;By Page _of Controller-Recorder Use Only L1'ContFact Database:;.,r., tnput;Dater Page _of roof of Coverage - CITY shall immediately furnish the, above-required certificates of insurance to the Regional Parks Department, no later than 3:00 p.m. August 21, 2006, evidencing the insurance coverage, including endorsements. Auditor/Controller-Recorder Use Only >:.QCont�act'Database: ,':':<3 FAS ;Input-Date; '' Keyed By;r `. 7 .„. , ;.:;; _. 'y' Page _of mount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring, encumbering, or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: / / mo day yr California Redevelopment Agencies—Fiscal Year 2005-2006 HCD-C Sch C(7/l/06) Page 4 of 6