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09/14/2010 Id 0 3, 31 NROIno E�RR' E � - _ September 14,2010. - - S . 22795'Barton Road Grand Terrace California792313-5295 Civic Center -CITY-OF_GRAND TERRACE (909)"824-6621 Fax(909)783-7629 Fax(909)783-2600 CRA/.CITY COUNCIL Maryetta Ferr6 Mayor - _ REGULAR-MEETINGS - Lee Ann Garcia 2N'D' Mayor Pr Tem AND 4TH'Tuesday.- 6.00 -p.m: o Bea Cortes- Walt Stanckiewitz Council Members' - Betsy M.Adams City Manager '- - t - t Council Chambers Grand Terrace Civic'Center 22795 Barton=Road' Grind Terrace, CA 92313-5295 CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS September 14,2010 GRAND TERRACE CIVIC CENTER 6:00 p.m. 22795 Barton Road THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990. IF YOU REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING,PLEASE CALL THE CITY CLERK'S OFFICE AT (909) 824-6621 AT LEAST 48 HOURS PRIOR TO THE MEETING. IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING THE MEETING,PLEASE COMPLETE A REQUEST TO SPEAK FORM AVAILABLE AT THE ENTRANCE AND PRESENT IT TO THE CITY CLERK. SPEAKERS WILL BE CALLED UPON BY THE MAYOR AT THE APPROPRIATE TIME. ANY DOCUMENTS PROVIDED TO A MAJORITY OF THE CITY COUNCIL REGARDING ANY ITEM ON THIS AGENDA WILL BE MADE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK'S OFFICE AT CITY HALL LOCATED AT 22795 BARTON ROAD DURING NORMAL BUSINESS HOURS. IN ADDITION,SUCH DOCUMENTS WILL BE POSTED ON THE CITY'S WEBSITE AT WWW.CITYOFGRANDTERRACE.ORG * Call to Order- * Invocation-Pastor Rick Doucette,Calvary,the Brook Church * Pledge of Allegiance- * Roll Call- STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval'of 08-24-2010 and 09-01-2010 Minutes Approve ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL 1. Items to Delete 2. SPECIAL PRESENTATIONS-None 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen I may request removal of an item from the Consent Calendar for discussion. A. Approve Check Register No.09-14-20.10 Approve B. Waive Full Reading of Ordinances.on Agenda C. Approval of 08-24-2010 and 09-01-2010 Minutes Approve D. Resolution Authorizing an Agreement to Provide Project Approve Administration and Management for the City's Energy Efficient and Conservation Block Grant with Lynn Merrill,Consulting to Municipal Governments E. Budget Transfers for Local Stimulus Projects I Approve COUNCCL AGENDA 09-14-2010 PAGE 2 OF 2 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION F. Reappointment of Committee Members 4. PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions - contained in California Law,the City Council may not discuss or act on any item not on the agenda,but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. 5. COUNCIL REPORTS 6. PUBLIC HEARINGS-None 7. LJNFINISHED BUSINESS A. Second Reading of an Ordinance of the City Council of the City Approve of Grand Terrace,California,Amending Chapter 2.04.020 ofthe Grand Terrace Municipal Code Pertaining to Stipends for City Council Members 8. NEW BUSINESS A. Interfund Loan from Facilities Fund to Traffic Safety Fund to Approve Pay Delinquent Redflex Balance Due B. Fee Waiver Request for Use of Rollins Park Picnic Shelters 9. CLOSED SESSION A. Conference with Legal Counsel - Potential Litigation - GC54956.9(b)(2)and GC54956.9(c) B. Conference with Legal Counsel - Existing Litigation GC54956.9(a)Chambers Group C. Conference with Legal Counsel - Potential Litigation - GC54956.9(b)(2) and GC54956.9 (c) - Potential Release of Attorney Work Product(Report by Diehl,Evans&Co.) ADJOURN THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON TUESDAY, SEPTEMBER 28,2010 AT 6:00 P.M. ........................................................................................................ AGENDA ITEM REQUESTS MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE NO LATER THAN 14 CALENDAR DAYS PRECEDING THE MEETING. i PENDING CRA APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING-AUGUST 24,2010 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace,was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on August 24, 2010 at 6:00 p.m. ` PRESENT: Maryetta Fend, Chairman Bea Cortes, Agency Member Walt Stanckiewitz,Agency Member Betsy M. Adams, City Manager Tracey Martinez, Deputy City Clerk Bernie Simon,Finance Director Joyce Powers, Community&Economic Development Director Richard Shields, Building& Safety Director Colin Burns, Harper&Burns, LLC Sgt. Carlos Espinoza, San Bernardino County Sheriff's Department ABSENT: Lee Ann Garcia,Vice-Chairman Brenda Mesa, City Clerk \s Rick McClintock, San Bernardino County Fire Department CONVENE COMMUNITY REDEVELOPMENT AGENCY AT 6:00 P.M. APPROVAL OF 08-10-2010 MINUTES CRA-2010-41 MOTION BY AGENCY MEMBER STANCKIEWITZ,'SECOND BY AGENCY MEMBER CORTES, CARRIED 3-0-1-0 (VICE-CHAIRMAN GARCIA WAS ' ABSENT) to approve the August 10, 2010 Community Redevelopment Agency Minutes. APPROVAL OF AN ECONOMIC DEVELOPMENT AGREEMENT BETWEEN THE AGENCY AND STATER BROS. MARKETS Chairman Ferre announced that this item would have to be continued because there is not enough members present to vote with Agency Member Stanckiewitz who has to recuse himself and Vice- Chairman Garcia being absent. As soon as Vice-Chairman Garcia is well enough,a special meeting will be scheduled where this item will be taken up. CITY COUNCIL AND AGENCY BOARD STIPENDS Chairman Fend indicated that this item will be taken up and discussed under item 6A. under the Council Agenda. CRA AGENDA ITEM NO. ` Community Redevelopment Agency Minutes August 24,2010 page 2 Chairman Ferre adjourned the Community Redevelopment Agency Meeting at 6:12 p.m., until the next CRA/City Council Meeting that is scheduled to be held on Tuesday,September 14,2010 at 6:00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace - k PENDING CRA APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES SPECIAL MEETING - SEPTEMBER 1.2010 A special meeting of the Community Redevelopment Agency, City of Grand Terrace,was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on September 1, 2010 at 6:00 p.m. T� PRESENT: Maryetta Ferre, Chairman Lee Ann Garcia, Vice-Chairman Bea Cortes,Agency Member Walt Stanckiewitz, Agency Member Betsy M. Adams, City Manager Brenda Mesa, City Clerk Bernie Simon,Finance Director- Joyce Powers, Community&Economic Development Director Richard Shields,Building& Safety Director Alan Burns, Harper&Burns,LLC Sgt. Carlos Espinoza, San Bernardino County Sheriff's Department ABSENT: Rick McClintock, San Bernardino County Fire Department ^ CONVENE COMMUNITY REDEVELOPMENT AGENCY AT 6:00 P.M. APPROVAL OF AN ECONOMIC DEVELOPMENT AGREEMENT BETWEEN THE CITY, AGENCY AND STATER BROS. MARKETS Agency member Walt Stanckiewitz announced that he would be recuseing himself due to a property interest. Vice-Chairman Lee Ann Garcia, stated that there were some exhibits that weren't included in the staff report. Joyce Powers, Community and Economic Development Director, responded that the document before the Council is a recommended agreement. It is'not in final form. If Council concurs with the points that are recommended and in addition to the modification that she is suggesting, then they will finalize the document and have the Mayor sign it. Vice-Chairman Garcia, requested clarification on the parking and what is included in Development 1. Community and Economic Development Director Powers, responded that it includes the market, 8,350 sq feet,and Miguels,a retail building east of it that includes 6,816 sq feet and a fast food building that would be next to Auto Zone at 3,853 sq._feet. Community Redevelopment Agency Minutes September 1,2010 page 2 Vice-Chairman Garcia, questioned what shops and retail that would include. Community and Economic Development Director Powers,responded that they do not have any tenants that have signed letters of intent. The large retail building and shops adjacent to the store would be divided in accordance with the square footage that'l the tenant would need. Vice-Chairman Garcia,questioned if all of these buildings will be built at the same time the i market is built. Community and Economic Development Director Powers,responded that they would start with the market and the parking improvements. The other buildings would be built as they get tenants. Vice-Chairman Garcia,confirmed,that all of the parking spaces will be built at the time the market is built and because the other retail buildings won't be built until a later date,the City can utilize the parking for our purposes for five years and we would be paying for it. Community and Economic Development Director Powers,stated that in addition to that the agreement provides that if one shop were to be built on one side of the project an not the other we would allow them to move the location of the easement as long as it maintained the same number of spaces. Vice-Chairman Garcia,stated that she is happy to be at the meeting d that she desperately wanted to be at the last meeting. She is happy that staff has had the opportunity to fulfill Council's request to meet with the community. She requested that Staff give their statement of what happened when they met with the residents. It is very important to her that the City mitigate to the highest level possible. She thanked everyone who sent her an e-mail and gave her a phone call. Cily Manager Betsy M.Adams,stated that a meeting was held with the residents as Council directed. It began at 5:00 p.m.and winded down at approximately 6:3b p.m. There were two representatives from Stater Bros.Markets and two representatives from Webb and Associates who are helping the City with the design of the landscaping south of the wall and there were three employees that included Joyce Powers, Richard Shields, and herself. There were display boards and maps for the residents to see. They were out in the neighborhood so the meeting was more informal allowing the residents to ask questions ofIstaff or the individuals from Stater Bros. Markets. Some people were asking questions on a one on one basis and others were in small groups with a variety of people. There was an exchange of a variety of questions and ideas as well as answers. There were approximately 20 residents. There were three media outlets at the meeting. Community and Economic Development Director Powers, stated that as a result of the Community Redevelopment Agency Minutes September 1,2010 page 3 comments that were made there is still one outstanding question that staff will be discussing with Stater Bros. Markets and the residents and that concerns the length of the wall. Stater Bros.Markets is required to build the perimeter project wall for development unit 1,which is the property that they would own. There was some discussion and questions from residents as to at what point would it would be extended to the east, which would be a perimeter wall for future development units. Staff is still investigating that and talking with the neighbors. Vice-Chairman Garcia, confirmed that the wall would go all the way to Michigan. Community and Economic Development Director Powers,responded that the Master Plan does require the wall to go along the entire project site, however Development Unit 1 will begin at Michigan and go east approximately 900 feet.. The discussion right now is what are the options to extend it further east if the other development units do not occur rapidly. Vice-Chairman Garcia, the big issues to her are doing the most that Council can for the residents in terms of mitigating because they are going to be impacted. Almost unanimously there has been support for Stater Bros. the people that have concerns are not necessarily against the project but just want the City to work with them. She would like to hear from the residents that they are fully aware that we are giving 1.2 million dollars of the S Redevelopment Funds,which is an appropriate use of the funds to jump start the economy. She would like to hear comments from the residents on the mitigation measures that are being proposed. Agency Member Bea Cortes,confirmed that the wall will•only be built on the property that is owned by Stater Bros. Markets but in the future the entire wall will be built once the project is built out. Community and Economic Development Director.Powers, responded in the affirmative, however,some of the residents have requested that the City try and complete the wall ahead of the future development units and that is something that staff is working on. Agency Member Cortes, questioned if Planning Commission Chairman,Doug Wilson had any comments to make on the wall. Planning, Commission Chairman Wilson.,stated that the project was reviewed by the Planning Commission. It was unanimously approved and then there was a section for some flexibility. The developer agreed to work with the homeowners adjacent to the project to come up with the best mitigation along that area. Debbi Burrows, 22954 Victoria Street, stated that she is in favor of this project on several different levels. The finances, the jobs and the impacts to the residents have all been I I CommunityRedevelopment e opment Agency Minutes , September 1,2010 Page 4 discussed. Some other things that may need to be discussed is the carbon print of the store. If you allow Stater Bros. Markets to build a new store it will be efficient and upgraded. She doesn't want to see the Council and the City fall into the same traps that the City of Colton did when they decided that they were not going to work with Stater B and so Stater Bros. moved their entire operation out of the City. Stater Bros. is a good neighbor for us, they generate job and revenue. She figures it will take the Redevelopment Agency a little less than four years to recoup the 1.2 million dollars.. While it is an outlay now for her as a banker,the outlay is to improve the City, create the jobs and give the City something they can be proud of, some place that residents can go and shop that is local. She realizes that there are several residences that are impacted but the overall concept here is very good for the City. Lets keep our tax dollars and revenues here, lets keep theJobs here and lets move forward with something that we actually have already planned on doing and at the same time be environmentally safe and sane. Stacey West, 12438 Michigan Street,is in favor of the Stater Bros.project and the use of the RDA funds as needed for redeveloping and getting Stater Bros. going. She feels that this project has been going on far too long. We keep on talking about it lets do it and get the revenue in the City like we need to. The money is not just going to Stater Bros.it is helping the development of Barton Road. She feels that the City needs to attract more businesses in town. She is now on the Board for the Chamber of Commerce and it is her job to attract more business and it is very hard to do her job when you can't get projects moving. Doug Wilson,12168 Observation Drive,thanked the CityCouncil for heir fair consideration anon of this issue. A major investment of Redevelopment Funds over a five year period in a project programmed to benefit the citizens of Grand Terrace. He feels that whatever we do we must put citizens first in our effort,but we are also here for the long term. This is not the first time that the community has invested in a project, Blue Mountain Villas was a much larger investment with a much longer return rate. It satisfied the need that the City had planned for,the framework that was established for it to be implemented and it works. He stated at the meeting on August 24,2010'during public comment,this specific agreement and the economic investment in the Town Square Project has been in the works for at least two years in fact nearly ten years ago, as was pointed out by staff, the Mayor of Grand Terrace -and members of Council and Staff approached Mr. Brown to, be involved in this development. He indicated that he spoke to Mr.Brown a couple of days ago and he verified that. On the 22°d of July 2004,the Redevelopment Plan was approved,the 81h of December "2009 the Implementation Plan was approved and on the 27`h of July 2010 the Town Square Master Plan was approved. He feels that this is good trending. He would like to see the current climate of negativity Behind us and build on what's good about Grand Terrace. It has already been provided for wisely. The 4.6 million set-aside Redevelopment Fund is right for this, Stater Bros. is making a 17.5 million dollar investment just in the market. He questioned if the City wants to take the chance in waiting for another five or ten years. He wants more jobs. He wants more products and services. He wants business attraction. He. Community Redevelopment Agency Minutes September 1,2010 Page 5 wants to meet 'five or six development plan goals with this investment. - He wants his neighbors to have new opportunities and good opportunities. He wants the southwest corner of Mt.Vernon Avenue and Barton Road to be revitalized. He questioned how else all of this will be accomplished. He urged the Council to approve this project. Tony Petta, 11875 Eton Drive, stated that 33 years ago the people living in rural Grand Terrace didn't have choices. They discovered at that point they had to go to the County for .Planning and through the Board of Supervisors and they learned that they had to earn their choices when they discovered that a neighboring City had filed for-sphere of influence. In order for them to win they had to first win by defeating the sphere,of influence and then they had to go to the polls. Going to the polls was easy,82%of the people said yes. Before they could call the 3.2 square miles Grand Terrace they had to win and they did win on both counts. He feels that we are winning again with Stater Bros. He feels that it is a win win situation. They want to build here in Grand Terrace all the City has to do is say yes. Cynthia Bidney, 12219 Pascal, stated that she lives in-the development right behind Stater Bros. Markets and therefor she is very interested in how it will affect their neighborhood. She has prepared a presentation to show everyone that they aren't against Stater Bros. however, they are for responsible building. What they know is that they are going to build that wall a portion of the way down. It will go from Michigan not even to Pascal. Therefor 1, they will be able to see all of the trucks coming in.: She stated,that they are asking for greenery with a pocket park,a set back.and a wall. She feels that this would mitigate sound. She stated that they have supported Stater Bros. Market for over thirty years, three generations in her family. She stated that.they aren't asking for much. They believe that they have contributed a lot to Stater Bros. and that they can continue to expect their support, however they-would like to have their support as well. She stated that they would like Jack Brown to do the right thing and protect their neighborhood as if it were his own. They would like the Council to do the same. She stated that the children in her neighborhood expect to be able to play there. She stated that if the City takes away their majestic view and they will be with this project. They are asking for a set back.greater-than what is being proposed. They are asking for a pocket park. They are asking for the complete wall and for the delivery areas to be enclosed so that they keep their own emissions because we are already over the limits for the area and for the State of California: The noise will be unbearable in her neighborhood and the lighting will unbearable as-well. She stated that she understands the Planning Commission and the City Council have agreed to mitigate this but when they came to present the papers to the residents they came to tell them what they were going to do, at least that was the general consensus of the neighbors. She stated that they didn't feel that they were being supported and they would like more support and communication on what is actually going to be done. She stated that only a portion of the wall is going to be built, don't kid yourselves. She will be able to see everything from her front door and so will her neighbors and the children will be able to run back there too. Community Redevelopment Agency Minutes September 1,2010 page 6 Darcy McNaboe, 11846 Preston Street,-stated that as a member of the Planning Commission she-recommended the Master Plan for this project and, the entire Town Center for the approval of the City Council so the Council knows that.she supports the project. She feels that Council supports this project since as City Council Members you approved the recommended Master Plan. She stated that the Commission.didn't make a recommendation on the investment of the Redevelopment money for the project so this evening she would like to share her perspective on that. She feels that there are so many reasons to be in support of a this agreement and the following are just a few: an estimated$1.2 million investment over five years by the City's Redevelopment Agency will attract a Stater Bros.Market investment in the community of approximately 17 million dollars to begin with. The City will make the first payment on their investment in this project after the new store is completed and we will have a Stater Bros. as well as an infrastructure improvements as required by the projects master plan. The Redevelopment Agency will only be paying portions of its estimated total investment annually and these payments can be paid out of money that already exists in the Redevelopment Agency account. Difficult to quantify at this time but they will reduce the cost to the residents who will be able to stay in town to find the items that they want at this new store with its expanded store offerings to accompany its expanded capacity. We will experience a great potential in the increase in local jobs-and tax dollars as it has already been mentioned. Also, we will be-building extra buildings as part of this first phase as they can come online. We will experience a strong potential in new jobs and tax dollars from the business that replaces Stater Bros. at its current location. She has.heard that the current Stater Bros.will remain vacant,however,the reality is that in this same center Just Bargain moved to Colton and in its place the Dollar Tree has been investing in tenant improvements in the vacated shop and just this-week we saw interviews that were held and it drew a nice crowd of prospective employees. China Bowl has closed but right now there are workers that are making changes to the inside to open what appears to be a new business in its place. The owner of the shopping center where Stater Bros. is currently located is a capable business woman and instead of having thirty days notice to fill a vacant store she will have several months notice to attract an exciting new tenant and we will probably be looking at an opportunity to help.her with redevelopment funds as well. The business investment we are attracting in this agreement is Stater Bros. a company with an incredible track record in this region. They provide quality goods and services for reasonable prices. They contribute to the community through events sponsorship and charitable giving. , She feels that we are playing to win in our community and it is the right thing to do at the right time and she supports the Council's vote to approve this agreement. Sylvia Robles, 23008 Orangewod Court, is sorry that Cindy Bidney, was not extended the same courtesy that Ms.McNaboe was right now as far as more time. She wants it to be made clear, again, that she fully supports a new Stater Bros. She wants 'the same amenities as everyone here to shop there. She stated that she is against RDA money because the little scheme that takes tax payer money away from the General Fund and feels that it is not a good thing overall. She stated that since the City is in this she would like to see it spent prudently. Community Redevelopment Agency Minutes September 1,2010 Page 7 She personally does not feel that Stater Bros.needs a tax payer hand out,they are a profitable _enterprise. She expressed her concern with the numbers. She feels that we do not have transparency. She stated that at this Special Meeting is when Community an Economic Development Director tells the Council what little sales tax is actually going to be generated. She expressed her concern with the new revenues being small,$35,000 to the General Fund and$70,000 to the RDA. That spending of that$70,000 is already here and it does cost the City something. It costs the City diversion of money from parks and recreation and other services in the City. She stated that her calculations show that the City will get maybe$825 of new sales-tax. She requested that the City stop lying to people in saying that we will get more sales tax. She doesn't believe that,we will be able to recoup this in four years. Jack Brown called her and she asked him if a better deal can be negotiated and he responded that it was non negotiable. She indicated to,him that we needed something for the parks and the youth. They need three ball fields. She stated that he responded that he does not dictate to the City Council. However, she feels that he obviously does talk to the Council when he wants 1.2 million dollars. She stated that after the four years.have gone by and the money is recouped is the City going to get youth programs. She suggested the following options: the City can redevelop the existing site. If Stater Bros.wants to go to Highgrove the City can annex Highgrove and we will gain a fire station,the Stater Bros. anew library and we can convert the Senior Center to a youth recreational service and we can gain more property tax revenues not being sucked up by RDA. Stater Bros.can ask for stimulus funds because we are footing the bill for this regional jobs and we are not getting the return. The same time lets take over Riverside Highland Water District give the kids the gym and save money on administrators. She stated that she didn't create this recession it's the sad part of life that we are in. Jack Brown says he is only responsible for his store and the revenue that he is bringing in for Stater Bros. Thelma Winkler Beach, 12570 Mt. Vernon Avenue, stated that she has been hearing the word right over and over again lately. It's the right thing to do, it's not the right thing to do. She used the word right,right now. She stated that if the Council does not do the right thing tonight and vote to do all you can to keep Stater Bros. Market in town and on track we are going to be left behind with no recovery in sight. _She stated that Jack Brown has been proven a success in all that he has attempted over the years. He knows what he is doing and any politician who thinks they know more about his business then he does is simply trying to make a brownie point for themselves. She stated that every city and every shopping area has to have a big store as an anchor. She feels that Stater Bros.is our anchor and Stater Bros. is Grand Terrace. Unless his opponents have an alterior motives and have another anchor they would be here all lined up. She questioned what the point of the meeting is tonight. She encouraged the Council to vote on what they have to do to keep Stater Bros.Market in Grand Terrace. It's just the right thing to do. Vincent Bartman, 12220 Reed Avenue,he stated that he has heard people talk about different items tonight. He stated that he has heard that this project would be better than the open field Community Redevelopment Agency Minutes September 1,2010 Page 8 and he doesn't agree with that. Open fields don't pollute and don't make a ton of noise. He is talking about emissions and light and noise pollution. He feels that the City is dropping a bomb on their neighborhood. He feels that most people in town are pretty comfortable, they have neighbors next door or across the street and beautiful mountains to look at. He stated that he used to have that and then the City put up the Hidden Gate project,the tallest residential in town and it took away his view of the mountains. If the City puts in Stater Bros.with all the light pollution,it will take away his stars. It will take away the view of the Mountain to the northwest. It is all they have left of nature in his neighborhood, otherwise it's condos and brick walls. He feels that the City can do the residents the favor of making the wall eight feet tall. He stated that if they have a loading.dock in t he back it will have spot lights on it and that lighting will come right over the wall. He feels that it would be prudent and crucial to extend the wall while they have the opportunity. They had a long discussion at the neighborhood meeting and someone made a good point that if the wall is only built so far now another contractor could come,in later and build it with the same or different materials and it may not match. He stated that he has heard rumors that there are a lot of incentives being given to Stater Bros.for this deal and he feels that it�s wrong. He feels that they can afford to build this store without the City's help. He feels that they have been paying their employees wages for decades, and feels that there is no need to give them special treatment. Charles Hornsby,22656 Brentwood Street,stated whether you are for or against this project probably at this point doesn't matter. He stated that Mayor Pro TemrGarcia is very good at talking about wanting what is right for the residents. Several weeks back Sandra Molina made her presentation about this project and he indicated that he specifically remember hearing 30 feet. The stores are within 30 feet of the nearest property line,which is nothing. He feels that it needs to be more. He feels that Council should work with the residents on the pocket park. He feels that the problem that Stater Bros. has with this is that most big chains operate on a cookie cutter basis. This Stater Bros.looks exactly like every other one. He believes that they could-redesign the store to make it more friendly to the neighborhood, if they were forced. He stated that they keep talking about this six feet brick wall and feels that someone should comment on what a six foot brick wall will do foIr these people because in his opinion it won't do squat. He questioned whether the City has considered this or not but Stater Bros.is the anchor store in the current center and if that store goes most likely the shopping center will-go. There is already arock pile on the opposite comer. He questioned what plans the City has to prevent another rock pile. He feels that the City maybe improving one section of town and destroying another. There needs to be a garrie plan. . f Jeffray McConnell,21708 Walnut Avenue,reported that he and a few other members of the Chamber of Commerce have been going around getting signatures on the following statement:Please accept this letter as indication that the recent quotes in the San Bernardino County Sun Newspaper rejecting the idea that the City will be served by your planned investment of$17 million to build a new Stater Bros. Market in our community of Grand Community Redevelopment Agency Minutes September 1,2010 Page 9 Terrace are not necessarily the opinion of all our residents. We_believe that the estimated redevelopment agency investment of$1.2 million dollars over five years,for employment incentives and park and ride facilities is worth the economic benefit that will ultimately be realized by the building of your new store and the additional retail buildings that are planned as part of the first phase of the Town Center Master Plan. We want to make sure that you know that there are many residents in Grand Terrace who have been anxiously awaiting the opening of this facility. Sincerely,Concerned Citizens in favor of the Grand Terrace Town Center. He presented a copy of the letter to.the City Clerk. He indicated that he counted over 120 people in the Chambers this evening so obviously.this is a sensitive point. He stated that he lives directly behind the old Stater Bros. wherehouse, which is now Cook & Company. It is a trucking facility and there are many more trucks than Stater Bros. retail store. He stated that trucks can be a problem sometimes. He is glad to hear that the Planning Commission and the City Council is taking into consideration the concerns of the neighbors and he knows that Stater Bros. will be responsive. Rita Schwark,21952 Grand Terrace Road,stated that she lives on the west side of town and for one and a half years she has been driving on a wash board. She stated that if the City of Grand Terrace can come up with funds for Stater Bros. then why can't they come up with funds to take care of their citizen's first and the parts of the City that really need some work done to it. She has been hearing talk for over a year that the street'is going to be fixed. She questioned if the Council has seen some of the areas on the west side of the City. Betty Trimble, 22816 De Berry, expressed the needs that the City has for ,this new and improved store. This store will bring in a deli and a bakery that we don't have now. The new store will also attract other businesses once the economy picks up. Stater Bros. is just waiting on the City to get this approval. She feels that approving this project is extremely important. If this project is not approved she sees new residents coming. into town questioning why we don't have an up to date store and we will think back to this time and remember that we had our chance and let it slip through our fingers. Timing is everything and its now. Anne Wade-Homsby,22656 Brentwood;stated that she has no problem with the new Stater Bros.that is going to be built,however, she is concerned that we are going to be stuck with a very large empty space. It is her hope that the City is looking at filling that store. She stated that there are funds that are coming in on a national level and she doesn't understand why the City has to spend redevelopment money. She feels,that the overhead is affordable for Stater Bros. Gina Hernandez, 22658 Franklin Street, stated that she is a resident of Grand Terrace and also works for Stater Bros. Markets. She stated that this project has been talked about for a very long time and that it will be very positive. She feels that Stater Bros. is a good company and that they are good for the community. They have taken a lot of steps to become f Community Redevelopment Agency Minutes September 1,2010 Page 10 I a greener company overall. The newer stores have a lot more to offerf to-the shopper and she knows that Grand Terrace residents have a problem getting the items that they need and she feels if a new store isn't built and aren't able to offer them the new facilities they will go elsewhere to shop. Chairman Ferre; confirmed that as a Council they approved the project. Community and Economic Development Director Powers responded that the Master Plan T and the Development Unit-One were approved by the Council on July 27, 2010. Chairman Ferre, stated that the wall issue falls under the project. Community and Economic Development Director Powers,responded in the affirmative. - I Chairman Ferre, stated that we are not discussing the project this evening. She confirmed that staff is talking with Stater Bros. regarding the wall issue. f -Community and Economic Development Director Powers,responded in the affirmative. Chairman Ferre, .stated that the purpose of this meeting is to approve the Economic f Development Agreement and it has nothing to do with the project itself as far as walls, landscaping, etc. Vice-Chairman Garcia, questioned if Redevelopment dollars can be-used to help our residents. Community and Economic Development Director Powers,responded in the affirmative. She stated that in-the-case of the neighborhood that was mentioned this evening,that project has already been awarded,the reconstruction of Grand Terrace Road,and the landscaping portion of that project is already underway. Vice-Chairman Garcia, it is important that we strive as a City to update our residents on projects and it may be helpful to list those updates on the website. She stated that what she is hearing that there is a neighborhood that will be impacted by this project and if we can use 1.2 million dollars to help Stater Bros.come in,which is the will of the people,then can we use a portion of the,money to help the residents. Community and Economic Development Director Powers, respondd that it would be an eligible use of the funds however, she needs to say.that there were differences of opinions among the residents so there still needs to be some further discussions with the neighborhood. t Community Redevelopment Agency Minutes September 1,2010 page 11 Vice-Chairman Garcia, stated that for her to move forward she needs to make sure that as a City we take care of our neighborhoods. No matter who you talk to in the City, quality neighborhoods is key. We are a bedroom community so having those quality neighborhoods is important. For the integrity and quality of our community as we move forward on this beautiful development with Stater Bros. it is important that we do what we can for the neighbors. She requested that Staff give an overview on the revitalization plans for the existing Stater Bros.-center. Community and Economic Development Director Powers, responded that it is up to the property owner to make the final decision. :Staff has spoken with the owner on numerous occasions on programs that are available through the City to assist with the rehabilitation. She has also had numerous discussions with the real estate broker that is working for the property owner and he has shared with staff consistently various businesses that he is talking with to take up some of those spaces. Vice-Chairman Garcia,requested that staff give an update on new tenants and improvements at the center. Director of Building and Safety/Public Works and Housing Richard Shields,gave an update on the improvements that are underway at the center. Vice-Chairman Garcia, feels that it is important for the residents to recognize that even though it is not brought out at a meeting there are things that are happening. She stated that there is record number of employees that work for Stater Bros. Markets that live in Grand Terrace. She questioned if there is a way to tie the job creation covenant to a preference towards Grand Terrace residents. Community and Economic Development Director Powers,stated that that question may have to be answered by a Stater Bros. representative. It is her understanding that doing that may cause some challenges with their unions. Mike Slaton, Stater Bros.Markets,part of that agreement controls who can get jobs through promotions,etc.so tying an absolute hard number of employees isn't something that they can do. Logically, a lot of their jobs are part time jobs and a lot of those people look for local jobs so the majority of the people when they see the.postings will have the first shot at it because they are the ones that are in the stores most often. Vice-Chairman Garcia confirmed that there are a large number of Grand Terrace residents that work for Stater Bros. Markets. Mr. Slaton, responded that they have 127 direct employees that live in the City of Grand Terrace. Not all of them work in the Grand Terrace.store,some work in the corporate office. i Community Redevelopment Agency Minutes September 1,2010 Page 12 Vice-Chairman Garcia, stated that there are many residents tha are happy about the expanded new store. She stated that it seems to her that Stater Bros. Markets takes pride in their store no matter where they are located. Mr.,Slaton, responded that they do take pride in their stores. He stated that it is a tough environment right now. They did a gap analysis and those are the type of businesses that they will target. . Vice-Chairman Garcia,requested that Mr. Slaton share his thoughts on Stater Bros. being a good neighbor to the neighbors that are directly next to them. Mr. Slaton,responded that if you look at some of the projects they have done recently,they have gone into.nice areas and they are good neighbors with residents and retailers alike. He listens to every question and hopefully he answered everyone. They tried to be as open and honest at they could be. They spent a lot of time on the wall. They have a lot of items that they have to look at with the construction of the stores. Vice-Chairman Garcia, questioned what his thoughts are with reg ds to the height of the wall. Mr. Slaton,responded that structurally an 8 foot wall is huge. Adding two more feet to the top of the wall totally changes the engineering of the wall. If the City wants to extend the wall they will. 'He feels that a six foot wall is a good size wall and he feels that if they can do some soft scape with trees and plantings on the south side of the all,he feels that they can look at doing that. Vice-Chairman Garcia,stated that she wants the residents to have a good comfort level with moving forward with this project that there is a commitment with staff and Stater Bros. to work with the residents and"meet their needs. Mt. Slaton; stated that they want to be good neighbors and they are motivated to make sure that it is done right. Agency Member Cortes,stated that the Council approved the project as well as the Planning Commission. 'She stated that she spoke to Jack Brown and he indicated to he that he wants to be a good neighbor. He has always done everything that he possibly could in every city and every location. He states his reputation on that. She has known Jack Brown for many years and she knows that Mr. Slaton will work with City Staff to make sure that these issues will be addressed. CRA-2010-42 MOTION BY CHAIRMAN FERRE,SECOND BY AGENCY MEMBER CORTES, CARRIED 3-0-0-1 (AGENCY MEMBER STANCKIEWITZ ABSTAINED), to Community Redevelopment Agency Minutes September 1,2010 Page 13 approve an Economic Development Agreement between the City,Agency and Stater Bros. Markets. Chairman Ferr6 adjourned the Community Redevelopment Agency Meeting at 7:23 p.m.,until the next CRA/City Council Meeting that is scheduled to beheld on Tuesday,September 14,2010 at 6:00 SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace vchlist Voucher List Page: 1 09/07/2010 10:12:09AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 65747 9/14/2010 011143 ALBERT A. WEBB ASSOCIATES 101834 June Traffic Enq. Srvs 32-200-250-000-000 9,732.00 101946 June Professional Srvs-Town Square 32-200-250-000-000 1,479.50 Total : 11,211.50 65748 9/14/2010 010690 LSA ASSOCIATES INC. 100969 TOWN SQUARE MASTER PLAN EIR 32-600-212-000-000 5,123.00 32-600-212-000-000 4,802.48 Total : 9,925.48 2 Vouchers for bank code: bofa Bank total : 21,136.98 2 Vouchers in this report Total vouchers : 21,136.98 COUNCIL AGENDA ITEM NO. Page: 1 City of Grand Terrace Warrant Register Index FO No. Fund Name Dept No. Department Name General Account Numbers 10 GENERAL FUND 110 CITY COUNCIL 110 SALARIES/WAGES 11 Street Fund 120 CITY MANAGER 139 EMPLOYEES BENEFIT PLAN 12 Storm Drain Fund 125 CITY CLERK -140 RETIREMENT 13 Park Fund 140 FINANCE•- 142 HEALTH/LIFE INSURANCE 14 AB 3229 COPS Fund 160 CITY ATTORNEY 143 WORKERS'COMPENSATION 15 Air Quality Improvement Fund 172 BUILDING&SAFETY 138/141 MEDICARE/SUI 16 Gas Tax Fund 175 PUBLIC WORKS 210 OFFICE EXPENSE 17 Traffic Safety Fund/TDA Fund 180 COMMUNITY SERVICES 218-219 NON-CAPITAL FURN/SMALL TOOLS 19 Facilities Development Fund 185 RENTAL INSPECTION PROGRAM 220 SPECIAL DEPARTMENTAL EXP 20 Measure I Fund 190 GENERAL GOVERNMENT(NON-DEPT) 230 ADVERTISING 21 Waste Water Disposal Fund 370 COMMUNITY&ECONOMIC DEV 235 COMMUNICATIONS 26 LSCPG/LGHTG Assessment Dist 380 MGT INFORMATION SYSTEMS 238-239 UTILITIES 44 Bike Lane Capital Fund 410 LAW ENFORCEMENT 240-242 RENTS&LEASES 46 Street Improvement Projects 430 RECREATION SERVICES 245 246 MAINT BLDG GRNDS EQUIPMNT 47 Barton Rd. Bridge Project 440 CHILD CARE 250-251 PROFESSIONAL SERVICES 32 CRA-CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 255-256 CONTRACTUAL SERVICES 33 CRA-DEBT SERVICE FUND 631 STORM DRAIN MAINTENANCE 260 INSURANCE&SURETY BONDS 34 CRA-LOW&MOD HOUSING 801 PLANNING COMMISSION 265 MEMBERSHIPS&DUES 802 CRIME PREVENTION UNIT268 TRAINING 804 HISTORICAL 8 CULTURAL COMM. 270_ TRAVEUCONFERENCES/MTGS 805 SENIOR CITIZENS PROGRAM _ 272 FUEL&VEHICLE-MAINTENANCE� 807 PARKS&REC COMMITTEE 570 WASTEWATER TREATMENT 808 EMERGENCY OPERATIONS PROG. 33-300 DEBT SERVICE 7XX FACILITIES IMPRV(NO CIP) 700 COMPUTER-RELATED 701 VEHICLES&EQUIPMENT I certify that to the best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate for the operation of City and Agency. Bernie Simon, Finance Director vchlist Voucher List Page: 1 09/07/2010 10:30:56AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 65735 8/19/2010 005702 PUBLIC EMPLOYEES' RETIREMENT Mend 8-6-10 Contributions for PRend 8-6-10 10-022-62-00 17,018.39 Total : 17,018.39 65736 8/25/2010 001907 COSTCO#478 0478 11 0005 1E C. CARE SUPPLIES 10-440-220-000-000 213.11 Total : 213.11 65737 8/25/2010 010290 KAISER.PERMANENTE Sept 00-000555! Sept Health Ins.-L. Garcia 10-110-120-000-000 250.00 10-110-273-000-000 53.94 10-110-142-000-000 368.06 Total : 672.00 65738 8/25/2010 011110 TIME WARNER CABLE Aug 84484...382 Aug/Sept Internet&Cable Service 10-805-238-000-000 58.91 Total : 58.91 65739 8/25/2010 011110 TIME WARNER CABLE Aug 84484...381 Aug/Sept Internet& Cable Service 10-805-238-000-000 58.91 Total : 68.91 65740 8/25/2010 001213 AT&T Aug 2010 Aug/Sep Phone/Internet Service 10-440-238-000-000 311.42 10-190-238-000-000 494.67 10-805-238-000-000 77.62 Total : 883.71 65741 8/26/2010 010447 STUDIO 33 PRODUCTIONS 6135 Moive in the Park-Sound Set-up 8/10/10 23-200-12-00 200.00 Total : 200.00 65742 8/26/2010 010996 CA PUB•EMPLOYEES' RET. SYSTEM H2O100914930C SEPT. EMPLOYEE/DEPENDENT HEALTH INS. Page: 1 ,� J vchlist (,"�iaucher List V Page: 2 09107/2010 10:30:56AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 65742 8/26/2016 010996 CA PUB EMPLOYEES' RET. SYSTEM (Continued) 10-120-142-000-000 294.44 10-125-142-000-000 552.10 10-140-142-000-000 828.15 10-172-142-000-000 349.65 10-175-142-000-000 570.50 10-180-142-000-000 128.82 10-370-142-000-000 625.70 10-380-142-000-000 276.04 10-440-142-000-000 1,950.55 10-450-142-000-000 294.44 16-175-142-000-000 809.72 21-572-142-000-000 368.08 32-200-142-000-000 588.91 32-370-142-000-000 404.87 34-400-142-000-000 331.23 10-625-142-000-000 239.23 10-190-265-000-000 73.97 10-022-61-00 7,527.95 Total : 16,214.35 65743 8/31/2010 001213 AT&T Aug 2010' Aug/Sept Phone/Equip Services 10-190-235-000-000 532.02 10-450-235-000-000 57.86 10-440-235-000=000 57.86 Total : 647.74 65744 8/31/2010 010998 AETNA AARP PLANS 4710331009 Sept Health Ins.-B. Cortes 10-110-142-000-000 368.06 10-110-120-000-000 172.94 Total : 541.00 65745 9/1/2010 006720 SO.CA.EDISON COMPANY Aug 2010 August EnergV Usage Page: 2 vchlist Voucher List Page: 3 09/07/2010 10:30:56AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 65745 9/1/2010 006720 SO.CA.EDISON COMPANY (Continued) 10-190-238-000-000 5,855.31 34-400-238-000-000 195.54 10-175-238-000-000 71.11 10-172-238-000-000 88.88 10-440-238-000-000 2,047.86 16-510-238-000-000 442.81 10-450-238-000-000 847.76 Total : 9,549.27 65746 9/3/2010 005702 PUBLIC EMPLOYEES' RETIREMENT PRend 8-20-10 Contributions for PRend 8-20-10 10-022-62-00 17,078.28 Total : 17,078.28 65749 9/14/2010 010019 5 POINT AUTO SERVICE 15607 CNG Van-Oil Change & Filter 10-440-272-000-000 36.33 Total : 36.33 65750 9/14/2010 001045 ADVANCED COPY SYSTEMS 101541 1 Copier Drum Cartridge 10-440-219-000-000 162.04 Total : 162.04 65751 9/14/2010 011143 ALBERT A. WEBB ASSOCIATES 102499 JULY PROFESSIONAL SRVS-TOWN SQUARE 32-200-250-000-000 2,290.00 102511 JULY PROFESSIONAL SERVICES 32-200-250-000-000 21,202.45 Total : 23,492.45 - ----65752- -9/14/2010--001213--- AT-&T - - -- - - - - - Aug-909245-012 Aug/Sept-Phone-Service-- - - 10-190-235-000-000 119.68 10-808-235-000-000 68.71 Total : 188.39 65753 9/14/2010 010293 AVAYA, INC. 2730292812 AUG/SEPT PHONE/VOICE MAIL MAINT 10-190-246-000-000 183.46 Total : 183.46 65754 9/14/2010 001840 CITY OF COLTON 001008 April Flow Meter Rental Page: 3 vchlist voucher List Page: 4 09/07/2010 10:30:56AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 65754 9/14/2010 001840 CITY OF COLTON (Continued` 21-573-704-000-000 200.00 Total : 200.00 65755 9/14/2010 010403 CITY OF REDLANDS AR128303 July CNG Fuel 34-800-272-000-000 16.93 . Total : 16.93 65756 9/14/2010 010866 CIVIC PLUS 82661 SEPT WEBSITE MAINT FEE 10-125-250-000-000 633.25 Total : 633.25 65757 9/14/2010 011029 COBRA SIMPLE 79 July COBRA Admin Services 10-120-220-000-000 50.00 Total : 50.00 65758 9/14/2010 010972 CONSOLIDATED REPROGRAPHICS 228249 Sr. Cntr. Kitchen Plans 32-200-230-000-000 64.70 228251 Pico Park Baseball Field Plans 32-200-230-000-000 51.70 Total : 116.40 65759 9/14/2010 001907 COSTCO#478 0478 09 0042 81 C. CARE SUPPLIES 10-440-220-000-000 131.97 Total : 131.97 65760 9/14/2010 001930 DAILY JOURNAL CORPORATION B1924356 AUG NOTICE INVITING BIDS 10-125-230-000-000 198.00 B1924358 AUG NOTICE OF PUBLIC HEARING 10-125-230-000-000 83.60 Total : 281.60 65761 9/14/2010 001942 DATA TICKET INC. 32770 July Parking Cite Processing Services 10-140-255-000-000 100.00 Total : 100.00 65762 9/14/2010 063210 DEPT 32-2500233683 10827 MAINT SUPPLIES Page: 4 vchlist Voucher List Page: 5 09/07/2010 10:30:56AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor invoice Description/Account Amount 65762 9/14/2010 003210 DEPT 32-2500233683 (Continued) 10-450-245-000-000 18.04 10-805-245-000-000 23.26 10-175-218-000-000 9.11 2034055 MAINT SUPPLIES 10-440-245-000-000 13.95 2040891 MAINT SUPPLIES 10-440-245-000-000 9.79 21223 MAINT SUPPLIES 10-195-245-000-000 13.05 10-450-245-000-000 25.97 4034998 MAINT SUPPLIES 10-195-245-000-000 34.68 10-450-245-000-000 9.66 7012794 Liqhtbulbs 10-195-245-000-000 86.11 7012800 MAINT SUPPLIES 10-195-245-000-000 87.16 10-808-245-000-000 8.69 - 7312358 CR#7012794 10-195-245=000-000 -86.11 Total : 253.36 65763 9/14/2010 002740 FRUIT GROWERS SUPPLY 90595712 MAINT SUPPLIES 10-450-245-000-000 13.83 90598153 MAINT SUPPLIES 10-450-245-000-00Q 130.21 90598225 MAINT SUPPLIES 10-450-246-000-000 13.78 90599188 CR INVOICE#90599192 10-450-245-000-000 -14.14 90599192 MAINT SUPPLIES 10-450-245-000-000 22.30 90599372 MAINT SUPPLIES 10-450-246-000-000 28.70 Page: 5 vchlist voucher List Page: 6 09/07/2010 10:30:56AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 65763 9/14/2010 002740 FRUIT GROWERS SUPPLY (Continued) Total : 194.68 65764 9/14/2010 010258 GMAC PAYMENT PROCESSING CENTER Sep 024-9103-1: Sept Lease GMAC Tahoe 34-800-272-000-000 559.21 Total : 559.21 65765 9/14/2010 002867 GOLDEN PROTECTIVE SERVICES 137169 Rubber Gloves 10-440-228-000-000 86.78 Total : 86.78 65766• 9/14/2010 002930 GRAINGER 9304921159 Interval Countdown Timer 10-808-247-000-000 133.80 9309288489 CR#9304921159 10-808-247-000-000 -133.80 9313031800 EOC Multifunction Timer 10-808-247-000-000 226.83 Total : 226.83 65767 9/14/2010 010869 HALSETH, RANDY 08142010 CERT Shed Supplies Reimbursement 10-808-221-000-000 100.70 Total : 100.70 65768 9/14/2010 010773 KELLAR SWEEPING INC. 5369 JULY STREET SWEEPING SERVICES 16-900-254-000-000 4,200.00 Total : 4,200.00 65769 9/14/2010 010690 LSA ASSOCIATES INC. 101739 July Professional Srvs-Town Square 32-600-212-000-000 14,497.18 Total : 14;497.18 65770 9/14/2010 005400 OFFICE DEPOT 531262447001 Office Supplies - 10-140-210-000-000 25.09 Total : 25.09 65771 9/14/2010 001456 OFFICE MAX CONTRACT INC. 669642 C. Care-Laminatinq Paper 10-440-210-000-000 26.25 Total : 26,25 Page: 6 vchlist Voucher List Page: 7 09/07/2010 10:30:56AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 65772 9/14/2010 005586 PETTY CASH 09022010 Replenish C. Care Petty Cash 10-440-220-000-000 11.57 10440-2237000-000 71.16 10-440-228-000-000 58.31 23-200-14-00 39.98 10-440-221-000-000 67.34 Total : 248.36 65773 9/14/2010 006069 RED WING SHOE STORE 350000003839 Maint Crew Uniforms/Supplies 10-175-218-000-000 349.64 350000003853 Maint Crew Uniforms/Supplies 10A 75-218-000-000 166.37 Total : 516.01 65774 9/14/2010 011074 REDFLEX TRAFFIC SYSTEMS 08252010 July Contract Services 17-900-255-000-000 5,277.58 17-021-30-00 1,366.57 Total : 6,644.15 65775 9/14/2010 010171 REPUBLIC ELECTRIC 710111 July Response Call Outs 16-510-255-000-000 194.62 710112 JULY ROUTINE SIGNAL MAINTENANCE 16-510-255-000-000 451.68 Total : 646.30 65776 9/14/2010 010556 S. B. COMMUNITY COLLEGE DIST. 09-10 Pass Thrc FY09-10 Statutory Pass Through pmt 33-021-20-00 24,698.00 Total : 24,698.00 65777 9/14/2010 006453 S.B. COUNTY AUDITOR/CONTROLLER 09-10 ERAF FY09-10 ERAF Pass Through Pmt 33-021-20-00 110,362.00 Total : 110,362.00 65778 9/14/2010 006601 SCHOOL-AGE NOTES 68217-1 FY 2010-11 SUBSCRIPTION-SCHOOL AGE NOTE: 10-440-223-000-000 33.95 Total : 33.95 65779 9/14/2010 006681 SMART& FINAL 083010 33 PAPER GOODS &SUPPLIES `.1 Page: 7 vchlist VIjucher List Page: 8 09/07/2010 10:30:56AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 65779 9/14/2010 006681 SMART& FINAL (Continued) A 0-440-223-000-000 96.86 Total : 96.86 65780 9/14/2010 006720 SO.CA.EDISON COMPANY Aug 2010 August EnergV Usage 10-190-238-000-000 21.61 16-510-238-000-000 31.43 10-805-238-000-000 1,711.25 Total : 1,764.29 65781 9/14/2010 01107,1 STANCKIEWITZ, W. Sept 2010 Sept Health Ins Reimbursement 10-110-142-000-000 368.06 Total : 368.06 65782 9/14/2010 010870 SWANK MOTION PICTURES, INC. RG 1470401 Movie in the Park-Movie Rental 23-200-12-00 321.00 Total : 321.00 65783 9/14/2010 006898 SYSCO FOOD SERVICES OF L.A. 0081807885 C. CARE FOOD&SUPPLIES 10-440-220-000-000 584.25 0082506460 C. CARE FOOD&SUPPLIES 10-440-220-000-000 448.63 Total : 1,032.88 65784 9/14/2010 010712 TASO TECH, INC. 659 IP Programming 10-380-249-000-000 210.00 683 Email Support 10-110-210-000-000 157.50 - Total : 367.50 65785 9/14/2010 010693 UNITED WAY PR END 8/20/2C PR END 8/20/2010 Donations 10-022-65-00 64.50 Total : 64.50 65786 9/14/2010 001038 VERIZON WIRELESS-LA 0899830705 Aug-Sept Cell Service 10-175 240-000-000 98.88 Total: 98.86 Page: 8 vchlist Voucher List Page: 9 09/07/2010 10:30:56AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 65787 9/14/2010 007880 WEST GROUP 821179268 JUL/AUG CA CODE UPDATES 10-125-250-000-000 483.94 Total : 483.94 65788 9/14/2010 007920 WILLDAN 002-10471 JULY PLAN CHECK/INSPEC SRVS 10-172-250-000-000 1,435.00 002-10472 JULY ENGINEER/DESIGN SRVS 10-175-255-000-000 3,660.00 002-10473 JULY ENGINEERING SRVS 10-175-255-000-000 2,040.00 Total : 7,135.00 #� 8/24/2010 007399 US BANK TRUST NAT'L ASSOC 786694000 Debt Service RDA TAB Series 2004 33-300-208-000-000 1,763,487.50 Total : 1,763,487.50 53 Vouchers for bank code: bofa Bank total : 2,027,267.75 53 Vouchers in this report Total vouchers : 2,027,267.75 Page: 9 City of Grand Terrace Warrant Register Index FD No. Fund Name Dept No. Department Name General Account Numbers 10 GENERAL FUND 110 CITY COUNCIL 110 SALARIES/WAGES 11 Street Fund 120 CITY MANAGER 139 EMPLOYEES'BENEFIT PLAN 12 Storm Drain Fund 125 CITY CLERK 140 RETIREMENT 13 Park Fund 140 FINANCE 142 HEALTH/LIFE INSURANCE 14 AB 3229 COPS Fund 160 CITY ATTORNEY 143 WORKERS'COMPENSATION 15 Air Quality Improvement Fund 172 BUILDING&SAFETY 138/141 MEDICARE/SUI 16 Gas Tax Fund 175 PUBLIC WORKS 210 OFFICE EXPENSE 17 Traffic Safety Fund/TDA Fund 180 COMMUNITY SERVICES 218-219 NON-CAPITAL FURN/SMALL TOOLS 19 Facilities Development Fund 185 RENTAL INSPECTION PROGRAM 220 SPECIAL DEPARTMENTAL EXP 20 Measure I Fund 190 GENERAL GOVERNMENT(NON-DEPT) 230 ADVERTISING 21 Waste Water Disposal Fund 370 COMMUNITY&ECONOMIC DEV 235 COMMUNICATIONS 26 LSCPG/LGHTG Assessment Dist 380 MGT INFORMATION SYSTEMS 238-239 UTILITIES 44 Bike Lane Capital Fund 410 LAW ENFORCEMENT 240-242 RENTS&LEASES 46 Street Improvement Projects 430 RECREATION SERVICES 245-246 MAINT BLDG GRNDS EQUIPMNT 47 Barton Rd.Bridge Project 440 CHILD CARE 250-251 PROFESSIONAL SERVICES 32 CRA-CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 255-256 CONTRACTUAL SERVICES 33 CRA-DEBT SERVICE FUND 631 STORM DRAIN MAINTENANCE 260 INSURANCE&SURETY BONDS 34 CRA-LOW&MOD HOUSING 801 PLANNING COMMISSION 265 MEMBERSHIPS&DUES 802 CRIME PREVENTION UNIT 268 TRAINING 804 HISTORICAL&CULTURAL COMM. 270 TRAVEUCONFERENCES/MTGS 805 SENIOR CITIZENS PROGRAM 272 FUEL&VEHICLE MAINTENANCE 807 PARKS&REC COMMITTEE 570 WASTEWATER TREATMENT 808 EMERGENCY OPERATIONS PROG. 33-300 DEBT SERVICE 7XX FACILITIES IMPRV(NO CIP) 700 COMPUTER-RELATED 701 VEHICLES&EQUIPMENT I certify that to the best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate for the operation of City and Agency. Bernie Simon, Finance Director y PENDING CRY COUNCIL APPROVAL CITY OF GRAND TERRACE CITY COUNCIL MINUTES .REGULAR MEETING -AUGUST 24,2010 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,on August 24,2010 at 6:00 p.m. - PRESENT: Maryetta Ferr6, Mayor Bea Cortes, Councilmember Walt Stanckiewitz, Councilmember Betsy M. Adams, City Manager Tracey Martinez, Deputy City Clerk Bernard Simon, Finance Director Joyce Powers, Community&Economic Development Director Richard Shields, Building& Safety Director Colin Burns, Harper and Burns, LLC Sgt. Carlos Espinoza,.San Bernardino County Sheriff's Department ABSENT: Lee Ann Garcia, Mayor Pro Tem Brenda Mesa, City Clerk Rick McClintock, San Bernardino County Fire Department The City Council meeting was opened with the Pledge of Allegiance led by Councilwoman Bea Cortes. SPECIAL PRESENTATIONS 2A. Chamber of Commerce Business.of the Month Sally McGuire, President Chamber of Commerce, announced that Anna Thigpen, Century 21 Real Estate is the Business of the Month for August. 2B. OmniGo Hometown Shuttle Service - Milo Victoria, CEO/General Manager Omnitrans Milo Victoria,CEO Omnitrans,introduced himself and gave a brief over view of Omnitrans the organization and announced that OmniGo the new hometown shuttle service will begin in September and introduced Nicole Ramos who will tell about the service. Nicole Ramos, gave an overview of the new service that is going to be provided by Omnitrans. CONSENT CALENDAR COUNCIL:AGENDA ITEM NO.Z3C Council Minutes 08/24/2010 page 2 CC-2010-73 MOTION BY COUNCILMEMBER CORTES,SECOND BY COUNCELMEMBER STANCKIEWITZ, CARRIED 3-0-1-0 (MAYOR PRO TEM GARCIA WAS ABSENT), to approve the following Consent Calendar Items with the removal of item 3A. 3B. Waive Full Reading of Ordinances on Agenda 3C. Approval of 08-10-2010 Minutes 3D. Resolution Rescinding Resolution 2010-25 in its Entirety and Approving a Resolution of Delinquent Refuse User Fees and Directing that Such Delinquent Fees be Collected on the Tax Roll for'tlie Property Within the City of Grand Terrace 3E. - Crime Prevention Committee Minutes of 07-12-2010 3F. Community Emergency Response Team Minutes of 07-06-2010 3G. Emergency Operations Committee Minutes of 07-06-2010 ITEM REMOVED FROM CONSENT CALENDAR 3A. Check Register Dated 08-24-2010 CC-2010-74 MOTION BY . COUNCILMEMBER STANCKIEWIT Z, SECOND BY COUNCILMEMBER CORTES,CARRIED 3-0-1-0(MAYOR PRO TEM GARCIA WAS ABSENT), to approve Check Register Dated August PUBLIC COMMENT Burt Seuylemezian,22400 Barton Road,indicated that he is representing the Grand Terrace Lion's Club. They are donating a flag that will be flown at the Richard Rollins Park. He invited the Council and the Community to the ceremony that will�be held at the Richard Rollins Park and conducted by the Boy Scout Troop 40. They will retire the existing flag and replace it with anew one. This ceremony will take place on September 11,2010 at 6:00 p.m. Sylvia Robles,23008 Orangewood Court,like everyone else,she wants anew market but on further study she has some concerns. The staff report shows new revenues of only $105,000.00 per year, $35,000 to the general fund and $70,000 to the RDA. She is concerned that we need ball fields for our youth. Are they going to have to wait five years for Stater Bros.to generate enough revenues to pay for that. There is an immediate need now for ball fields. Tax payers are being asked to pay almost 1 million dollars for 22 full time and 76 part time jobs. Taxpayers are being asked to pay$245,000 for 45 parking spaces for park and ride. In her opinion there is a greater need for metrolink station in Highgrove. There are estimates of 140 construction jobs,will these jobs be local?i The bottom line is that we are looking to spend 1.2 million dollars get$525,000 in revenues so we have a negative rounded up about $700,000. Her questions are how are we gaining revenues for City Council Minutes 08/24/2010 page 3 programs. The staff report claims an increase of 22%in sales taxes. What are they now and what are projections. What is the debt service on the funds that we are borrowing to give Stater Bros. She is also concerned about whether there is a Fair Political Practices Commission ruling on City Councilmembers being recused. It seems that Councilmember Cortes would also have a problem since she is substantially affected by the emissions more than she would be where she lives and Councilmember Stanckiewitz' business-is basically a whole sale business,smart time and the Grand Terrace Liquor also sell sandwiches that are prepared and feels that they would be more affected including the donut shop. There has also been a flyer that has been circulated in the City that she was questioned about. She needs a clear counting of the RDA expenditures before anymore agreements are executed. She has prepared a Freedom of Information Act Request on RDA's and presented it to the City Clerk. Doug Wilson, 12168 Observation Drive, indicated that he is a candidate for Mayor. Back on the 22"d of April he addressed the topic of what redevelopment meant for Grand Terrace. Amendment No. 6 to the Redevlopment Plan was on the table at that time as well as an Environmental Impact Report covering the Redevelopment Plan and the General Plan Update. The hot topic then was that the Agenda for that night was an Economic Development Agreement for the Town Square. These programs are not new. The Economic Development Agreement associated with the Town Square has been in the works for two years, according to the Stater Bros. representatives, however, it is a little strange that the } project got approved ahead of the Development Agreement. The Council approved the Grand Terrace Community Redevelopment Plan for the Redevelopment Area on July 22, 2004. Council approve the Implementation Plan on December 8, 2009. Council approved the Town Square Master Plan on July 27,2010. Staters and Jacobsen is seeking an incentive, a Redevelopment investment in a project. The market alone is a 17.5 million dollar investment. The community gets 20 full time and 76 part time and 140 construction jobs in the pipeline. The community gets$105,000 per year in property taxes,a 22%plus increase in sales tax,a new store with products and services,new business attraction and several other redevelopment plan goals are met. The overall cost is $1,207,500 plus or minus out of $4,600,000 available in Redevelopment Funds. Stater Bros. could have closed the old market and everyone would have had to go down the hill until the new one was built back on July 1,2008,however,they elected to keep their word to the community despite that they had to spend extra money to be able to do a month to month lease. He supports this. He questioned how certain Councilmembers who have been beating a drum for transparency are going to lay this one off on their fellow Councilmembers. This agreement has been in the works about the same amount of time that certain people have been on the Council and an Economic Panel. Surely they must have known about this and questioned what has become of this issue. He questioned where the transparency and the accountability is now. Frances Carter, 11938 Arliss Drive,stated that she is in favor of the Stater Bros.project. We are such a small community and have so little area available for development and a viable project. She participated in a workshop at least 15 years ago and community surveys were Council Minutes 08/24/2010 Page 4 done asking the community want they want and need and they had to look at what was viable. Stater Bros. is viable, a new market that would have expanded services that would give the City additional revenue is viable, granted it's.not in her back yard and maybe she wouldn't like so well if it was, but that area has been zoned co7lercial as many areas in Grand Terrace are,and we need to develop those commercially zoned areas. We don't have a lot of sales tax revenue or property tax revenue. She is very much in favor of the project as a viable good development for the community. We don't need to become a City that is not development friendly. l Sally McGuire, 12480 Nightingale Way,stated that she feels that the dispute over the Stater Bros. project has gone on for too long. She has talked to many residents who want the Staters completed so they can shop local instead of going to Colton for half of their grocery, in fact some people go to Colton for all of their grocery shopping She-feels we need to move forward and work on other issues and concerns that our citizens have and she is in favor or working together with Stater Bros. or any other developers that want our city to prosphor. She feels that our other concerns are our youth and high school. She stated that she is in favor of moving forward with the Stater Bros. project. Cynthia Bidnev, 12219 Pascal Avenue,thanked the Council for the opportunity to share her heartfelt concerns and solutions. She directed the Council to view the photos being shown on the screen,they are of her neighborhood what they have and what ithey stand to lose. The last two slides are some solutions to their problem. At the last City Council meeting the Council instructed Staff to set up a meeting with the neighborhood south of Stater Bros. development as yet she has not received a notice in the mail so slie is assuming that her neighborhood hasn't either. Sending out notices just before the meeting will only ensure a poor turn out. She would assume that the Council cares about what everyone thinks. She did have a conversation with Joyce Powers in which she said she was shopping for plants. She had a conversation with Mike Slater,the Developer/Real Estate 1V,Ianager of Stater Bros., in which he said it would be possible to move the wall but he is waiting to see what Joyce decides. The issue has always been where to put the wall, not developing the project, and how to protect their neighborhood from the project degrading their neighborhood. Her concerns are that the Council is set to approve an Agreement with Stater Bros. when they have not solved the problems set forth to the Council at the last meeting. If money is the issue,which she can't imagine since the Council just raised the RDA to 224 million to build the infrastructure,the South side is also the infrastructure. The Couricil is proposing to pay Stater Bros. employees salaries for 5 years with Redevelopment monies. The Council is so willing to do everything in their power to please Jack Brown and the Developer Doug Jacobsen yet they refuse to ask that the wall be set back and include the pockei`park to save the ambiance and life style of their neighborhood. Council created a no-fireworks zone around your own homes,making it illegal to light fireworks in your neighborhoods. She is asking that they vote to protect their neighborhood also. She feels that they have not done their due diligence to protect their neighborhood. She feels that the citizens who will be Council Minutes 08/24/2010 Page 5 living with the 6 foot wall idling diesel trucks from 7 a.m.to 10 p.m.should be compensated financially for their,loss of their legal right to quiet enjoyment,which is their implied right when they bought their home. The Council is taking away their view of the mountains and blocking the sunlight only to replace it with noise and pollution that they voted to be allowable over the health limit set by approving the EIR. They are mothers and fathers who want to preserve a safe enjoyable lifestyle for their children and their children. They want to retain the financial value of their homes,for some of them that is their retirement. If any _ of the Councilmembers lived in their neighborhood,She could bet they would not be having this conversation. They want to be treated the way they would treat themselves. She would like them to do their fiduciary responsibility and direct staff to build the pocket park,lower the grade so they don't have to see the trucks. Build an enclosure around the truck delivery area to drown out the noise and let Stater Bros. keep their own emissions. Betty Trimble, 22816 DeBerry Street, stated that she is disappointed that the Stater Bros. project has to be postponed this evening. The community has needed a new and improved Stater Bros. for some time. Jack Brown has been quoted as saying"he can proceed just as quick as the City will approve this plan." This plan has been on hold due to the recession and to have it happen during this time is a pure gift to our City. It is a gift of gold. The Redevelopment Funds were designed for just such a project. The store will be a new and improved store which will provide additional jobs for our area and the new store will attract additional retailers to move into the center once the economy gets healthier. Approving this project is paramount to our City. Should this not go, what is that going to say to other developers and retail projects that might want to come to our City. It's not going to send a good message. She ended with a quote from the movie Field of Dreams"If you build it,they will come." Burt Seuylemezian,22400 Barton Road,stated that he and his wife are business owners and residents of this great town. They fully support Stater Bros. new store and the new Town Square Center. It has been a long time coming and he hopes that the Council will see through this and do whatever is necessary to make this happen soon, in their life times. Claudia Ross, 11857 Holly Street, expressed her jubilance in being able to express her support of the Stater Bros.redevelopment and finally moving forward in our life times. She stands quite disheartened and find it quite telling that the existing,previous or tenured City Council Members could not find this agenda item important enough to have a full quorum today in order to be able to vote on it. She has stood quietly by in the shadows urging the Council on as the leaders of the community. She has willed them silently and answered surveys and watched them on television but she is no longer going to be able to stand by quietly and let the City turn into a slum. What we are not saying is if you drive down Barton Road it is turning into a ghetto. She is embarrassed to bring friends and family to her home. She always looks for the directional route which will show the least amount of blight in her community. She is begging the Council before it is too late. Put the ranker of the past Council Minutes 08/24/2010 Page 6 i behind,you have great new minds in the community with the addition of Betsy Adams. She asked the Council to be the leaders that they elected. They are the best and the brightest, this is not the time to let the community down. She requested that they please move forward with the project and take them out of the slums. Fran Givens, 16724 San Bernardino Avenue, Fontana, indicated that she is the Senior Assembly member with the California Senior Legislature. She is a duly sworn-in legislator, sworn-in by the Secretary of State. They will be having their 30'h Legislative Station the last week of October. They take over the Capitol in Sacramento. They convene in the Assembly and Senate Chambers and utilize all of the conference rooms in the Capitol. They write proposals. They have 79 proposals and have committees. They do testimony,etc. They will pass 10 of those 79 proposals for the State and 5 for the Federal. They will be put into books and then they visit with their legislative representative through the legislative committee and secure their votes. They pick up their proposals put them into their bill form and walk them on through and get them passed into law. She reported that she has been working behind the scenes to get this bus service for Grand Terrace. ' Tom Schwab,22687 Lark Street,feels compelled to get up and talk tonight about the Council stipends,particularly because of the accusatory tone that was taken to the Staff and the previous Councilmembers over their treatment of the stipends. The stipends are defined as a reimbursement of expenses. This is the third City I have worked for and we handled it exactly the same in those three cities. He feels that if you did a survey of local cities it would be considered a reimbursement of expenses. There is no reason to pay pay-roll taxes on reimbursement of expenses. There is no reason to pay unemployment, worker's compensation, medicare or social security. It is up to each individual Council Member to,- should they choose to take that income and consider it income,they can pay social securities on it,they could claim it and pay taxes on it,that it's up to the individual. Council Stipends are not considered wages and we have never determined them to bed wages and have never issued a W2. He feels that what the Council is doing is just a massive waste of money to go back and put in money for worker's comp.,and medicare. He feels that no one joins the City Council with the thought of making a pay check or to make any wages. He feels the solution to the problem is to have no Council Stipends. He does not believe that any person runs for City Council because they are going to get wages for it. They should be a volunteer. His idea to run for Council is to be a volunteer, to give back to my community and he expects absolutely no wage for it and he would like the City Council to eliminate the stipends and then they don't have to worry about it at all. They won't have to write you a check, and the City won't have to worry about withholding or paying pay-roll taxes and the whole thing can be just put to bed. He takes full responsibility for 24 years of that 36,years we did not issue W2's and no other City that I am aware of issues W2's for stipends. Herman Hilkey,23196 Glendora,stated that for thirty years stipends have been given to off- set expenses. He received a bill from the City that stated that the City is going.back four Council Minutes 08/24/2010 Page 7 years and is forcing him to re-do his taxes. He questioned if that was going to help the City. He feels that it is going to help one man. One man is pushing the buttons in City Hall and we have to ask why that one man is pushing the buttons in City Hall. It was legal then and it is legal now but one person wants to make an issue to get your attention. The big issue here,and the attorney is going to have to live with this,-this is the same attorney that said it was okay for thirty years and now for some reason somebody is pushing the attorney's button f- to say make it illegal. Same accounting manager, same attorney, who gets blamed, those _ who served and served well. He feels that the Council is going to have to look at the attorney,either they were wrong for thirty years or they have been right for six months. He stated you can't be both. It is the same attorney that supported Jim Miller, it's the same attorney that gave Bea Cortes advice, the same attorney that gave Mr, Ferre advice. This attorney isn't where we want it to be and this attorney has changed his mind, for some reason, in the last couple of months. We have the same accountant and the same attorney and now somebody wants to make it illegal. It Was a reimbursement of expenses and it is a stipend. All you have done is cost the City a great deal of money, a great deal of time to a new Administrator and now you are going to cost him a great deal of money to re-do his taxes for the last four years. Somebody wants to be king. COUNCIL REPORTS Mayor Ferre,announced that LAFCO,Local Agency Formation Commission,has a vacancy and as Mayor she attends a City Selection Committee Meeting to elect the next LAFCO member. There are five people that are running for this position and she is the one that will be voting on behalf of the Council. She requested that any of the Council Members should let her know after the meeting if they have a preference. She reported that there was an article in the Sun Newspaper that reported that Sandra Finnen, a former Grand Terrace resident was promoted to a Brigadier General. Councilmember Bea Cortes,reported that she along with Mayor Ferre and Councilmember Stackiewitz attended the Grand Terrace Community Soccer Club opening ceremonies. She reported that it was a very pleasant day. She feels that they are a great organization to have for the youth of the community. Councilmember Walt Stanckiewitz, gave kuddos to the Sheriff's Department for apprehending the individual that has robbed Smart Time Food Store three times. He gave a list of tips for staying cool during this hot season and indicated that the Grand Terrace Branch Library is a designated cooling center during regular business hours. He also reported that the County has-a 2-1-1 information line that you can dial for more information. Stated that he feels compelled to respond to a couple of comments that were made. He suggested that Mr. Schwab look up the definition of Stipend in a dictionary. It does not mention anything about the word expense,it is a pay. He has a document that was prepared by a certified public accountant who reviewed what was going on and said yes it's wrong. i i 4 _ G i Council Minutes 08/24/2010 page 8 It has nothing to do with the legal counsel. These were CPA's, experts in tax matters. It wasn't ginned up. He indicated the he was the person that brought it to the Council because he went to his accountant because he didn't know how to handle the fact that he receives money from the City and he doesn't receive any documentation on how to report it. That is- why it became an issue. This City has never provided information to;any elected official or appointed who received a stipend that is in fact taxable income. There are responsibilities to the individual and there are responsibilities that the City dodged.: He is sorry that Mr. Schwab gave out bad information but that is the rule of law and tl at is what we have to ' follow and that is what he-is trying to bring to this City. No more family run business. I PUBLIC HEARINGS 6A. An Ordinance of the CityCouncil of the City of Grand Terrace California,tY � Amending Chapter 2.04.020 of the Grand Terrace Municipal Code Pertaining to Stipends for City Council Members City Managery M.Adams,reported that this agenda item is a result of information that was learned while staff was preparing the back ground section for a Staff Report for Council to consider a possible 10% temporary reduction in their stipends.I This item first came forward as part of the budget discussion for the Fiscal Year Budget that we are currently in.. In an effort to be consistent with Government Code 36515, the Council needs to adopt an ordinance to amend Chapter 2.04.020 of the Grand Terrace Municipal Code., If the Ordinance is adopted, the change in the Council stipend would become effective with the first Council meeting next Calendar year, January 11, 2011, which is consistent with Government Code requirements. The Agency Board stipend can be administratively changed to the $30 per meeting not to exceed$120 per month to be,iconsistent with Health and Safety Code Section 33114.5. This change would become effective with the next Board Meeting, September 14, 2010. Mayor Ferre opened the Public Hearing for discussion, there being none, she returned discussion to Council. r Councilmember Cortes,stated that what she understands of some of the mistakes and errors that have been done in this City was thirty,some years ago, it was formulated by a certain plan or program. As time goes by so do rules and changes. Every organization and City has to apply to them. They were-not aware of some of these changes ar d in all fairness this is a Closed Session Item and there are only certain things that they can say. She stated that the Council has been receiving more money then they should have been. This is an error that should have been noticed. She stated that according to the CPA the stipends that the Council has been receiving should have been taxed and they need to go by what the law says. She stated that financial mistakes being discussed this evening,she feels's an embarrassment to her City. The overpayment errors that begun in 1988 have cost several thousands of dollars. t f Council Minutes 08/24/2010 page 9 For these financial errors began incurring fourteen years prior to her position on the City Council. She plans to return the money that was overpaid to her by the tax payers of Grand Terrace. She doesn't know any of the legalities remedies but she does strongly suggest that they have a tough new budget and oversight reforms so that none of these financial mistakes can ever occur again. She strongly believes that we should always have accurate facts before any of the Councilmembers makes decisions affecting the City's finances. Nothing was intentional. She did not know there was a mistake and now she does. She stated that she will have a plan to repay the City the money that she received over the eight years. Councilmember Stanckiewitz, stated that it is tragic that Councilmember Cortes has come to the conclusion and the action that she feels necessary to take because those people who were hired to take care of this City, who were hired to take care of the elected officials dropped the ball. Now that outside experts have been brought in who do know what they are doing,we are discovering these kinds of errors. He doesn't feel good about them and he is embarrassed but they have to be fixed. It has to be acknowledged that these errors have happened and they have to be fixed. He thanked the new City Manager who has the knowledge and expertise and the ability to go out and get help when she needs it and not shoot from the hip. These mistakes will be fixed and he is afraid that they haven't found everything yet and there may be more embarrassing moments. He guaranteed to everyone that whether he is elected Mayor or remains as a City Councilmember for two more years he is not going to stop digging and they are going to straighten this mess out. Mayor Ferr6,stated that Councilmembers rely on the City Manager and the City Attorney for advice. That is what they have done in the past and that is what they will continue to do. If there is a mistake, it is going to be corrected and that is what this public hearing is about. CC-2010-75 MOTION BY COUNCILMEMBER CORTES,SECOND BY COUNCILMEMBER STANCKIEWITZ, CARRIED 3-0-1-0 (MAYOR PRO TEM GARCIA WAS ABSENT),to approve the first reading of an Ordinance of City Council of the City of Grand Terrace, California, Amending Chapter 2.04.020 of the Grand Terrace Municipal Code Pertaining to Stipends for City Council Members UNFINISHED BUSINESS -None NEW BUSINESS-None CLOSED SESSION 9A. Conference with Legal Counsel - Potential Litigation - CG 54956.9 (b)(2) and GC54956.9 (c) Mayor Ferr6 announced that the Council met in Closed Session with Legal Counsel regarding Council Minutes 08/24/2010 Pave 10 Potential Litigation, CG 54956.9 (b)(2) and GC54956.9 (c) and there was no reportable action taken. I Mayor Ferre adjourned the meeting at 7:36 p.m., until the next City Council Meeting which is scheduled to be held on Tuesday, September 14, 2010 at 6:00 p.m. i CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace i i i i CITY OF GRAND TERRACE PENDING CITY COUNCIL APPROVAL l - CITY COUNCIL MINUTES SPECIAL MEETING.-SEPTEMBER 1.2010 A special meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on September 1, 2010 at 6:00 p.m. t� PRESENT: Maryetta Ferrd, Mayor Lee Ann Garcia, Mayor Pro Tern Bea Cortes, Councilmember Walt Stanckiewitz, Councilmember Betsy M. Adams, City Manager Brenda Mesa, City Clerk Bernard Simon, Finance Director Joyce Powers, Community&Economic Development Director Richard Shields,Building& Safety Director Alan Burns, Harper and Burns, LLC Sgt. Carlos Espinoza, San Bernardino County Sheriffs Department ABSENT: Rick McClintock, San Bernardino County Fire Department The City Council meeting was opened with an Invocation by Mayor Pro Tern Lee Ann Garcia d�. followed by the Pledge of Allegiance led by, Councilman Walt Stanckiewitz. 1. APPROVAL OF AN ECONOMIC DEVELOPMENT AGREEMENT BETWEEN THE CITY, AGENCY AND STATER BROS. MARKETS Councilmember Walt Stanckiewitz announced that he would be recuseing himself due to a property interest. Cynthia Bidney, 12219 Pascal, stated that she has one more item that she would like to mitigate and that is the delivery hours. They are proposing or have as Joyce says,written in stone that they are going to deliver from 7:00 a.m. to 10:00 p.m. Monday through Sunday. She knows that the Planning Commission has delegated that the trucking company adjusts their hours to appease the neighbors in that area and they would-also like the same. They would like for them to deliver only. 8:00 a.m. to 6:00 p.m. Monday through Saturday and leave Sunday alone. Give them a day of off. Mike Slaton. Stater Bros. Markets,responded that their deliveries are not going to be at 9 or 10 at night. They have 167 stores spread out over 6 counties and have some flexibility on getting deliveries there. The worst thing you can do is have every grocery store in the world delivering groceries from 4:00 to 6:00 when you are trying to get home. He stated that the hours are critical, spreading the delivery,time out over the hours allows them to be able to Council Minutes 09/01/2010 page 2 utilize their fleet and their help the best that they can. They will be respectful. The residents will know the store manager and if there is an issue let them know. The goal is for them to be a good neighbor. Mayor Pro Tem_Lee Ann Garcia,questioned if we have changed delivery hours for someone else in the past. Community and Economic Development Director Joyce Powers, responded that to her knowledge they have not. CC-2010-76 MOTION BY MAYOR FERRE; SECOND BY COUNCILMEMBER CORTES, CARRIED 3-0-1-0 (COUNCILMEMBER STANCKIEWI# ABSTAINED), to approve an Economic Development Agreement between the City,Agency and Stater Bros. Markets. PUBLIC COMMENT Charles Hornsby,22656 Brentwood Street,reminded everyone that there is a very important meeting tomorrow night at 6:30 p.m. of the Planning Commission and one of the items is regarding the proposed power plant that is going to be built at the-same location where the_ old one is being demolished. Only energy storage and battery storage is mentioned on the agenda but the Colton School Board found it necessary to adopt a 'resolution on June 21, 2007 which opposes the activation and/or reactivation of any pow- plant near an existing or proposed school site. It also needs to be pointed out that this is according to the site plans that do not appear on the city website. Because of the fact that no homeowners live within 300 feet according to what he has been told,no homeowners were informed of the meeting, which doesn't,make any sense to him. He feels that every home owner that has a child that goes to school there should have been informed. There is going to be kids there every day. Claudia Ross, 11857 Holly Street, applaud the Council for the approval of the Redevelopment Agreement. She stated that she is convinced that Cc uncilmembers that are not on board with the improvement with Grand Terrace will be just about as valuable to the this community as hoop skirts. One of the areas where she would like the Council to focus in moving forward in the 21s` century is making public the document that Councilmember Stankiewitz shared at the last Council Meeting with respect to the CPA Audit. She appreciates the confidentiality of Attorney Client privilege but this audit report should be made public. She would like to see it and she believes that all residents of the City should have an opportunity to review it as a public document. I Bobbie Forbes, 11850 Burns Avenue, stated that she liked it better when Stater Bros. occupied the wherehouse. The new occupants are terrible neighbors J She stated that Stater Bros.took care of the land and landscaping and feels that they went above and beyond. She I Council Minutes 09/01/2010 page 3 contacts code enforcement with Colton and Grand Terrace and her next call is to the fire department. She appreciates what the City is doing on Grand Terrace Road. She feels that the focus on the neighborhood is both good and bad. Some of her neighbors are complaining about the letters from code enforcement. She feels that there are some areas that need to be addressed and maintained. She believes that we need the new Stater Bros.store and she also feels that they need to be neighborhood friendly and she believes that they will be. Mayor Ferre adjourned the meeting at 7:35 p.m., until the next City Council Meeting which is scheduled to be held on Tuesday, September 14, 2010 at 6:00 p.m. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace CALIF OIt, fA AGENDA REPORT MEETING DATE: September 14,2010 Council Item(X) CRA Item ( ) TITLE: Energy Efficiency and Conservation Block Grant Project Management. PRESENTED BY: Richard Shields,,Director of Building& Safety/Public Works RECOMMENDATION: Approve attached Resolution No. authorizing the execution of an agreement to provide project administration and management for the City's energy efficiency and conservation block grant with Lynn Merrill, Consulting to Municipal Governments. BACKGROUND: - Through the American Recovery and Reinvestment Act, the California Energy Commission was awarded funds to establish the Energy Efficiency and Conservation Block .Grant (EECBG) program to provide funds to small cities and counties within the. State to assist in the implementation of various energy conservation measures: Staff requested authorization from the City Council to submit a grant application to the CEC at the January 12, 2010 meeting. On August 3, 2010, the City received the authorized grant in the amount of$69,649.00. The grant will be used to fund various lighting and HVAC system retrofits located in the City Hall Annex, Public Works shop buildings, Child Care Center and Fire Station. In addition, staff has identified exterior lighting around the Civic Center complex that may be replaced with Light Emitting Diode(L- lighting. Staff conducte-`ari energy survey to identify'&9-416tify'_tffe lighting and HVAC systems that could be replaced under this grant program. As a result, in some lighting locations, up to 40% reductions in energy consumption may be realized, with corresponding savings to future utility bills. The purpose of this proposed action is to award a purchase order in the amount of$3,600.00 to Lynn Merrill, Consulting to Municipal Governments to provide project administration and management for this Grant, and to direct the Finance Director to establish the appropriate accounts in order to account for grant funds. COUNCIL AGENDA ITEM NO.3-D, 1 DISCUSSION: The EECBG grant has various conditions and requirements relating to Buy-American, prevailing wage and competitive process. In order to adequately management thin grant, on August 11, 2010, staff released a Request for Proposal for'the provision of project administrative and management support. Due to the timeline set forth in the grant, staff contacted several project management funs directly regarding the RFP and established a short list of prospective providers which received the RFP. In addition, the City placed the RFP on the City's website. On August 25, 2010,the City received proposals from two firms and was advised by a third firm that the work was beyond their expertise. The two firms which submitted proposals are shown below: Willdan&Associates, $15,000 Lynn Merrill, $3,600 - Staff is recommending award of a purchase order in the amount of$3,600.00 to Lynn Merrill, Consulting to Municipal Governments as the lowest responsive, responsive proposer. Mr. Merrill is familiar with the both the EECBG grant program as well as the City's requirements. Mr. Merrill previously assisted the city in conducting the initial energy survey in January and the preparation and submittal of the CEC grant application. A copy of the proposal is attached. Due to the various transparency and accounting requirements,staff is requesting that Council direct the.Finance Director to establish,a separate account number for the p purposes of tracking and accounting for grant funds, including the ability to code staff time as i relates to this grant. FISCAL IMPACT: Funds for this project in the amount of$69,646'00 are provided through the California Energy Commission, if approved. No matching fund requirement is needed; however,the staff will work with the City's energy providers, Southern California Edison and Southern California Gas to identify any additional incentives or rebates that may be applicable to these.projects. Respectfully submitted, Ri hard Shierds,Director of Building& Safety/Public Works Manager Approval: Betsy bef Adams City Manager .OK MSTi AGtMA J13OUO3 L r ATTACHMENTS: Resolution Merrill Proposal i I I i RESOLUTION NO. I A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AUTHORIZING THE EXECUTION OF AN AGREEMENT TO PROVIDE PROJECT ADMINISTRATION AND MANAGEMENT FOR THE CITY'S ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT WITH LYNN MERRILL, CONSULTING TO MUNICIPAL GOVERNMENTS. WHEREAS, the City of Grand Terrace recognizes that it is in the interest of the regional, state, and national economy to stimulate the economy; create and retain jobs;reduce fossil fuel emissions; and reduce total energy usage and improve energy efficiency within our jurisdiction; and WHEREAS, Energy Efficiency and Conservation Block Grant(EECBG) funds are available through the California Energy Commission's EECBG Program for grants to eligible local governments for cost-effective energy efficiency projects; and WHEREAS,the City of Grand Terrace is eligible for EECBG funding under the California Energy Commission's EECBG Program; and as such, on August 3, 2010 was awarded a grant in the amount of$69,649.00; WHEREAS,the City of Grand Terrace desires to retain professional services in order to provide project administration and management of the various aspects of the grant program and has solicited proposals for these services from qualified firms in order to ensure that the grant requirements for competition have been maintained: and, WHEREAS, the city has received and evaluated proposals from qualified firms to provide these professional services and hereto desires to award a purchase order for those services. NOW, THEREFORE, BE IT RESOLVED by the City Council of aie City of Grluid. . -. Terrace as follows: Section 1. Be it resolved that the City of Grand Terrace does hereby award a purchase order in the amount of$3,600.00 to Lynn Merrill, Consulting�to Municipal Governments as the most responsive and responsible proposer for the services set forth in Exhibit A. i i I I i i i d ADOPTED this day of September, 2010. Maryetta Ferre',Mayor ATTEST: Brenda Mesa, City Clerk 1 t f 5 Lynn Merrill RECEIVED AUG 2 5 2010 DEPT OF BUILDING SAFETY August 24,2010 Richard Shields Public Works Director City of Grand Terrace 22795 Barton Road Grand Terrace,CA 92313 Dear Mr. Shields: In response to your City's Request for Proposal for"Project Administration and Management for the City's Energy Efficiency and Conservation Block Grant(EECBG),"the following proposal is provided. SERVICE DESCRIPTION We propose to assist the City in the following areas: 1. Provide management review and oversight of the grant project, including ensuring compliance with all requirements contained in Grant agreement. Our firm will serve as the City's project manager and liaison between the City and the California Energy Commission(CEC)staff to work through the various issues and concerns, as well as ensuring compliance with the CEC/Department of.Energy(DOE)requirements. We are familiar with the Contract Terms and Conditions relating to the City of Grand Terrace's contract, and will provide oversight and managerial support as adjunct staff for the Public Works Department in the implementation of this grant. 2. Prepare and submit for review to.the City's Project Manager required monthly reports, including Office of Management and Budget(OMB) 1512 Reporting Requirements. Reports shall be submitted on the schedule set forth by the California Energy Commission. Currently,the CEC is requiring that each OMB 1512 report be submitted by the 3`d of each month. CEC has developed an Excel based spreadsheet to streamline this reporting. Our fum will ensure that the OMB 1512 _report is.completed by the last day of each month,for review by city staff,prior to submission. CEC staff intends to provide an email link each month for this report, and our firm will complete this information in a timely manner. I 3. Prepare necessary bid documents for the purchase and installation of lighting retrofits in City Hall, City Hall Annex, Child Care Center and Fire Station using the City's standard format for bid documents. Our firm assisted the city in developing the City's EECBG application, including quantifying the lighting systems and proposed replacement lighting technology that were eligible under the grant. We intend to use the City's standard specification for Public Works bids as a template for developing the specification and modifying it as necessary for this procurement. We shall be responsible for coordinating the entire procurement process, including specification development,bid process,job-walk,bid analysis and preparation of any agreements and staff reports necessary to award these two procurements. 4. Prepare necessary bid documents for the purchase and installation of HVAC systems in City Hall Annex, Child Care Center and Fire Station using the City's standard format for bid document. 968 West Marshall Boulevard, San Bernardino, California, 92405 Telephone 951-217-1201 Fax 909-883-6563 Email LCMUPLAND@aot.com 6 Our firm assisted the city in developing the City's EECBG application, including quantifying the HVAC systems and proposed replacement HVAC systems that were eligible,under the grant We intend to use the City's standard specification for Public Works bids as a template for developing the specification and modifying it as necessary for this procurement We shall be responsible for coordinating the entire procurement process, including specification development,bid process; job-walk,bid analysis and preparation of any agreements and staff reports necessary to award these two procurements. 5. Review and process Weekly Certified Payrolls for sub-vendors and contractors during the course of the project for submission to the state. Once a vendor has been selected for each of the procurements,our firm will review and process Weekly Certified Payrolls for the respective vendors in order to comply with the requirements contained in the CEC/DOE regulations. Our firm will work with City staff in order to ensure all records are received and any reports necessary" to support the grant program will be obtained by the vendors. 6. Prepare and submit prevailing wage and Bacon-Davis wage certifications,to the California Energy Commission for review and approval. Our firm has previously assisted the City in the initial grant application,including preparation of Section K of the grant application as it relates to preliminary determination of prevailing wages. Our firm will work with the CEC Project Management staff in completion of all necessary reports in order to ensure that the City's grant is fully compliant with State prevailing wage requirements as well as Federal Bacon-Davis wage certifications. 7. Prepare and submit Waste Management Plans for approval by the California Energy Commission prior to commencing project. The CEC has developed a Waste Management Plan template which will serve as the,starting point for preparation of this Plan, We anticipate that the wastes generated from this project will include fluorescent tubes replaced during the lighting retrofit, various ballasts, various vapor lamps,scrap materials including wiring,lamp housings and other - materials. We will ensure that the Waste Management Plan is both appropriate for the materials that are generated,that materials generated are processed,recycled or disposed of according to State and Federal laws and regulations and that adequate documentation is received which demonstrates compliance with the Waste Management Plan. 8. Other activities necessary to ensure timely and successful completion of the Grant project. During the course of the retrofit of the lighting system and HVAC, our staff will be available-as needed to resolve issues and concerns which may arise during the course of the retrofits, as well as resolving issues that may occur between the City and CEC. Because of the new nature of this grant program, and the necessity to resolve administrative issues that may result from changing administrative requirements between CEC and DOE,we are anticipating the need to make corrections in program administrative:- they develop. COMPANY EXPERIENCE Our firm was established in 2004 to provide technical,managerial and administrative support to cities in the area of Public Works and Infrastructure programs,with a specific emphasis on environmental and sustainability programs, including energy conservation, solid waste and recycling,stone water management and cost and fee assessments. Our firm assisted the City of Rialto in the development of the City's DOE-Energy Efficiency and Conservation Block Grant application in June 2009, and subsequently assisted Rialto in the preparation of the Energy Strategy as required by the DOE. This strategy included the replacement of aging HVAC systems throughout the City's buildings and facilities, as well as the development of specifications and purchase of a energy management system to allow the City to control all energy uses from.a central station, as well as a review and revision of the City's building and development codes to identify and remove barriers to energy conservation, while 968 West Marshall Boulevard, San Bernardino, California, 92405 Telephone 951-217-1201 Fax 909-883-6563 Email LCMUPLANDoaol.com simultaneously ensure the incorporation of addition energy conservation features. The City of Rialto received their final grant approval in July 2010. In addition,we assisted the City of Grand Terrace in the preparation of the City's Energy Efficiency and Conservation Block Grant application in January 2010. Our work included identifying and quantifying lighting retrofits within the City Hall,City Hall Annex, Child Care Center and Fire Station, including interior and exterior lighting replacements including parking lots. We further identified HVAC replacements for the Child Care Center, City Hall Annex and Fire Station. Our work included preparation of the grant application including preparation of the authorizing staff report and resolution for the City Council,revisions and clarifications subsequently requested by the CEC prior to issuance of a contract, and acting as the City's liaison to the CEC to review the grant contract and schedules and to review and provide technical advice to the City's staff. As a result of our efforts,the City was awarded the CEC Grant on or about August 3,2010. Because of our previous.work with the City of Grand Terrace, we are fully knowledgeable of both the requirements of the CEC grant program and the lighting and HVAC replacements proposed under the grant. As such,we will be able to smoothly and quickly step in to assist the city in meeting the requirements of the Scope of Work under the grant program in a timely manner in order to ensure that all work is completed by April 12,,2011. Additional information regarding our firm, including our client list, resume of our principal, and project list are attached. COST We are proposing to assign Mr. Lynn Merrill as program manager and principal administrator. Mr. Merrill's fully burdened labor rate is$90.00 per hour. We are estimating that the entire project will require approximately 40 hours. We anticipate that our estimated cost shall be$3, 00.00. We are further proposing monthly invoices,based on actual hours. While we expect that we will be able to accomplish this project within the estimated 40 hours submitted,we are assuming in our estimate that there are no unexpected delays or additional reporting requirements to be established by either the r Department of Energy or the California Energy Commission, other than those curreritly required as of the date of this proposal. Further,we are expecting that all documents shall be reviewed'in a timely"manner by both City and CEC staff, and that no more than the normal requirements for revision shall be required. We are also anticipating that all contractors retained by the City shall perform in a timely manner during the lighting retrofit and HVAC replacements, and that Certified Payrolls shall be sub itted with minimum revisions. We appreciate the opportunity to submit this proposal, and look forward to providing services to your City. /0k-ar Sincerely; Lynn Merrill Principal 968 West Marshall Boulevard, San Bernardino, California, 92405 Telephone 951-217120.1 - Fax 909-883-6563 Email LCMUPLAND@xaoLcom - R Lynn Merrill EDUCATION: r Masters in Public Policy,Claremont Graduate University,Claremont,California.January 1999. Course work included: Public Policy Process, Policy Research Methods,Policy Analysis, Policy Design and Implementation,Quantitative Research Methods,Administrative Law, and Politics of Sustainability. Bachelor of Science degree,University of California,Riverside,California.March 1981. Major in Environmental Sciences. Course work included: Land Use Planning;Science of Air Pollution;Solid Waste Management;Water and Waste Water Management; Instrumentation;and Preparation of Environmental Impact Reports. EXPERIENCE: As Principal of Lynn Merrill; Consulting to Municipal Governments,performed the following projects and service for the listed companies or jurisdictions: City of Grand Terrace. December 2008 to present. Provide technical assistance in support of the City's solid waste and recycling programs. Represent city at California Integrated Waste Management Board meetings. Prepare Construction and Demolition waste ordinance for adoption by City Council. Prepared California Energy Commission EECBG.grant application for city, including performing basic energy component inventory. City of Rialto. July 2007 to present. Provide technical support to the Public Works Department, including assistance in development of request for proposals,and assessment of field productivity. Projects include development of Public Works documentation,field assessment for Foothill Boulevard Relinquishment Study,and project management assistance for citywide facilities security upgrade, develop and update fee studies for various services provided by the City. Review pavement management program and proyide strategic recommend_ations..;,ftgpg@tion of EECBG grant and strategy document. Coordinated Landscape District Ballot prodess. Update various public works fee studies for NPDES, Utility Cuts and Traffic Engineering processes. Coordinate Development Impact Fee study. City of Perris. October 2006 to present. Provide contract field services management in support of the City's Public Works Department. Effort included daily oversight and management of field crews, coordination of work projects, preparation of budget,preparation and award of Landscape Maintenance Contract,preparation of a Public Works Needs Assessment,management and oversight of the City's street sweeping citation program. Preparation of various request for bid specifications for landscape maintenance,graffiti abatement and storm drain system maintenance. Coordinate closure of Underground Storage Tank at City Yard. City of Loma Linda,California. January 2005 to March 2009. Provide technical.assistance and act as the City's Recycling Coordinator. Analyze existing programs to determine effectiveness,and design and 968 West Marshall Boulevard, San Bernardino, California, 92405 Telephone 951-217-1201 Paz 909-883-6563 Email LCMUPLAND@"I.com 9 coordinate implementation of new programs to assist the City in achieving compliance with recycling mandate. Management of procurement of new solid waste and recycling franchise'hauler which resulted in a 15%reduction in refuse rates. City of Huntington Beach,California. December 2008 to April 2009. Conducted review of fleet operations, including review of vehicle acquisition and maintenance operations. Revised citywide fleet operation policy. Water Resources Institute,California State University,San Bernardino,California. September 2007 October 2008. Provide public works technical support to the Alluvial Fan Task Force. City of San Bernardino,California. March 2006 to May 2008. Various projects include: 1)Prepared Helen Putnam Award application for the Development Services Department; 2)Livable Communities Award application for the Development Services Department;3)Conducted review of current contractual requirements for Landscape Maintenance Districts in order to ensure adequacy, effectiveness and manageability; 4)Compiled report of surplus property located along the State Route 210 alignment. 5) Provide infrastructure management support to the City's Economic Development Agency for the Operation Phoenix project area. 6)Assess the performance of Landscape Maintenance Districts throughout the city, identify program improvements and assist the city in implementation. i Watson and Associates,Inc.,Seal Beach,CA. May 2006 y to January 2007. Provide project management and coordination for installation of joint city/developer landscape project in the Del Rosa area of San Bernardino. City of Poway,California. August to December 2006. Reviewed solid waste franchise document and joint powers agreement and provide assessment report. County of San Bernardino,California._May 2005 to June 2006. As subcontractor to R3 Consulting - Group,Inc.,assist the County of San Bernardino in expansion other commercial recycling program efforts in the unincorporated areas of the County. Morongo Indian Reservation,Cabazon,California. February to March 2006. Prepare Cottonwood Avenue Drainage System recommendations and presentation. City of Rancho Cucamonga,California. April to June 2006. Prepared grant application to Department of Conservation,Division of Recycling for funding in the amount of$183,000 to expand a multi-family recycling program within-the City. City of Perris,California. June 2005. As Principal under contract with the Public Works Department, conducted a pavement reconnaissance survey of the entire city as a basis for establishing a five-year capital improvement program for pavement management. Work included conducting a field investigation of each street, assessing each street's current condition and identifying a recommended pavement treatment program, and developing color-coordinated maps for use by the Director of Public Works in a presentation to the City Council. City of Ontario,California. November 2004 to November 2005. As Principal unde r contract,conduct a review of the efficiency of the commercial refuse collection operation, including identifying potential software programs to improve efficiency of routing and collection management. i MSW Consultants,Temecula,California. November 2004 to April 2005. Provide staff assistance to firm for audits of private waste compames operating in Vernon, California and South!Gate, California. 968 West Marshall Boulevard, San Bernardino, California, 192405 Telephone 951-217-1261 Fax 909-883-6563 Email LCMUPLAND�IaoLcom I I 4 I 1C Scope includes performing detailed spreadsheet analysis of waste generation and collection practices, as well as field verification of,service levels delivered. City of Commerce,California. January 2005 to April 2006. Under subcontract with Transtech Engineers,Inc.,provide assistance to the Development Services Department. Specific work includes: Prepare specifications for various municipal maintenance services,such as Traffic Signal Maintenance, Tree Trimming and Street Sweeping; prepare specification for reroofing municipal facilities;assist in analysis of various issues relating to railroad intermodal yard;provide various Public Works policy analysis as requested City of La Habra Heights,California. January 2005 to January 2006. Under subcontract with Transtech Engineers,Inc., act as City's Public Works Manager responsible for public works projects within the City. Specific work includes: development of NPDES program;development of a Septic Tank Monitoring and Inspection Program to comply with Memorandum of Understanding with the Los Angeles Regional Water Quality Control Board;provide staff support to the City's Public Works Committee; coordinate the City's street maintenance program. Additional projects include coordination of FEMA and FHWA Disaster Relief as a result of the January and February storms. City of San Bernardino,California—Director,Department of Public Services. December 1998 to November 2004. (Acting Director from December 1998 to April 1999. Permanent appointment in April 1999.) Overall responsibility for the general management of the City's Refuse, Streets and Fleet Divisions. Duties include planning,budgeting and administration of the Department, including development of long-range management strategiess for Infrastructure Maintenance of Streets.and Fleet Operations including implementation of Alternative Fuels Programs. Reviews and evaluates legislation affecting infrastructure, solid waste and fleet areas and develops appropriate policy recommendations for the City. Make presentations to the Mayor and City Council on issues impacting the City. Manages contracts for various services, including preparation of Requests for Proposal,Evaluation processes and agenda items. Under general administrative direction from the City Administrator,coordinate Department activities with the Mayor and Common Council offices,as well as other City departments. Directs activities of a staff of 177 employees with a total Department budget of$22,726,800. City of San Bernardino,California-Solid Waste Manager,Refuse Division,Department of Public Services. December 1996 to December 1998. Responsible for the management of all aspects of the City's Refuse Operation,including automated residential collection, commercial collection, scheduling, routing,labor relations and customer services. Directly supervise five refuse supervisors, collection staff of 73 refuse operators and five support personnel. Oversee refuse fleet of 74 collection vehicles. Responsible for preparation of annual Refuse Budget,and various cost and rate analyses,staffing analysis:­ " and long term planning for Refuse operation. Reviewed and made recommendations relating to legislation affecting recycling and solid waste management. City of San Bernardino,California-Recycling and Environmental Projects Manager,Department of Public Services. October 1996 to February 1997. Responsible for the design, development and implementation of a variety of refuse,recycling and environmental programs in support of various City activities. Provided management assistance to the Solid Waste Manager in support of budgets and operations. Supervise staff of four full time and two interns. City of San Bernardino,California-Recycling Coordinator,City of San Bernardino,Department of Public Services. August 1994 to October 1996. Responsible for the design,development, implementation and monitoring of various solid waste and recycling programs in support of the City's Refuse and Recycling Division. From January 1995 to August 1995, assisted Department Director in the 968 West Marshall Boulevard, San Bernardino, California, 92405 Telephone 951-217.-1201. Fax 909-883-6563 Email LCMUPLAND@aol.com 11 management and operation of the Refuse Division during vacancy of the Solid Waste Manager. Provided back-up management assistance to Solid Waste Manager from August 1995 to December 1996. County of Tulare-Recycling Coordinator,Public Works Department,Refuse Disposal Division, Visalia,California. May 1993 to July 1994. Responsible for coordinating and promoting comprehensive source reduction,recycling and composting programs for unincorporated county areas,_ County operated landfills, and within units of County government. - Vice President,Community Resources Group,Management Sciences Applications,Inc.,Upland, California. July 1986 to December, 1992. Responsible for program development and project management of all community resource programs within company. Disciplines included source reduction and recycling,energy conservation,grantsmanship,and historic preservation: Duties include budgeting, personnel management,project research,technical writing and presentation of findings. ` Controller,Management-Sciences Applications,Inc.,Upland,California. March 1977 to December, 1992. Responsible for all aspects of corporate contract administration,financial operations and general administration of company with budget of up to$2.2 million per year. Duties include:contract negotiation with Federal Government,prime and sub-contractors;administration of Department of Defense Cost-plus-fixed-fee and fixed price contracts including cost controls and billing,proposal preparation,negotiation of annual indirect cost audits-and award of contract audits conducted by Defense Contract Audit Agency; supervision of accounting staff. Designed and implemented customized computer job cost accounting system for company. PUBLICATIONS From 1994 to 2008,Mr.Merrill has authorized over 150 magazine articles on a variety of topics for technical magazines such as Waste Age Magazine,MSW Management Magazine, On-Site Wastewater Treatment Magazine, Stormwater Magazine,Erosion Control Magazine, Grading and Excavation Contractor Magazine,and Distributed Energy Magazine. List available upon request. I PRESENTATIONS University of Wisconsin, Instructor. "Management of Refuse Fleet Operations,"June 28-30, 1999 Solid Waste Association of North America,2"d Annual Collection Symposium,May 11-15, 1998. Presentation on"Automating Collection of Green Wastes." California Resource Recovery Association Meeting,June 11; 1996. Presentation on "Green Materials - - Collection Programs." I i BioCycle"West.Coast Conference, March 14, 1995. Presentation on"Co-Collection Breakthroughs". California Resource Recovery Association Meeting,May 9, 1994. Presentation on I'Small Vehicle Self Haul Material Recovery Program." 968 West Marshall Boulevard, San Bernardino, California, 92405 Telephone 951-217-1201 Fax 909-883-6563 Email LCMl7PLAND(aaol.com i ; Lynn Merrill CLIENT LIST Our clients include: City of Encinitas City of Coronado City of Grand Terrace City of Huntington Beach Water Resources Institute, California State University,San Bernardino, California. City of Rialto, California. City of Perris, California. City of San Bernardino, California. City of Loma Linda, California. Watson and Associates, Inc., Seal Beach,California. City of Poway, California. County of San Bernardino, California. Morongo Indian Reservation, Cabazon, California. City of Rancho Cucamonga, California. City of Ontario, California. MSW Consultants,Temecula, California. City of Commerce, California. City of La Habra Heights, California. 968.West Marshall Boulevard, San Bernardino, California, 92405 Telephone 951-217-1201 Fax 909-883-6563 Email LCMUPLAND(alaol.com 13 w Lynn Merrill PROJECT LIST We provide specialized technical and management support to municipal Public Works Departments. Our past projects include the following: f PUBLIC WORKS MANAGEMENT AND SUPPORT - • Temporary staffing. • Management capabilities and needs assessments. • Forecasting future Public Works facilities and staffing levels. • Provide public works technical,support to the State of California's Alluvial Fan Task Force. • Assessment of public works field productivity. • Compiled report of'surplus property located along State Route alignment. • Project management assistance for citywide facilities security upgrade. • Provide infrastructure management assessment support for neighborhood improvement plan. • Assist in analysis of various issues relating to railroad intermodal yard • Conduct backflow device field inventory. • Public Works Department Safety Incentive Program Development. • Assistance in American Public Works Association(APWA)accreditation. • Development of Public Works Department field and office Standard Operating Procedures. ' l SOLID WASTE AND RECYCLING MANAGEMENT • Solid waste and recycling collection franchise.procurement services. • Provide technical assistance in assessing solid waste collection and recycling programs. • Contract Recycling Coordinator services. • Analyze existing solid waste collection and recycling programs to determine effectiveness. • Design and coordinate implementation of new recycling and waste diversion programs to assist in achieving compliance with recycling mandate. • Reviewed solid waste franchise document and joint powers agreement,and'pr report. ovide assessment • Assist in expansion other commercial recycling program efforts. • Conduct a review of the efficiency of the commercial refuse collection operation, including identifying potential software programs to improve efficiency of routing and collection management. • Provide staff assistance for audits of private waste companies city including preparing detailed spreadsheet analysis of waste generation and collection practices,as well as field-verification of service levels delivered. • Negotiation with franchise haulers regarding contract revisions. PREPARE REQUEST FOR BIDS/REQUEST FOR PROPOSALS SPECIFICATIONS r • Identify and develop project standards and scope of work for specifications. • Prepare bid documents and forms. • Coordinate bid process, including bidder's conferences and job walks. 968 West Marshall Boulevard, San Bernardino, California, 92405 Telephone 951-217.1201 Jr"V Qn4 ARA-4.94A �.....ss �na.nrar wrr+ti_s - F A • Bid openings. • Proposal analysis,including technical and cost reviews. • Prepare contract documents for legal review by counsel. • Prepare staff reports and other award documents. • Prepare contract administration and inspection forms. • Provide contract administration support as needed or requested by client. • Specifications developed for our clients include` o Traffic Signal Maintenance o Tree Trimming o Street Sweeping o Solid Waste and Recycling Services Procurement o Park Master Planning o Engineering Services for Park Facilities ' o Landscape Maintenance Services LANDSCAPE MAINTENANCE DISTRICT MANAGEMENT • Contract landscape maintenance district inspection and management services. • Conducted review of current contractual requirements and costs for Landscape Maintenance Districts. • Assess the performance of Landscape Maintenance Districts,identify program improvements and assist in implementation. • Prepare request for bid packages for solicitation of landscape maintenance services. - • Manage bid process from issuance of Request for Bid to award of contract. • Video-inspection and documentation to establish current condition reports. • Provide project management and coordination for installation of joint city/developer landscape project. • Technical and staff support for annexations to Landscape Maintenance Districts. RATE AND FEE STUDIES • Prepare fully burdened hourly rate studies for city departments. • Prepare Public Works Fee Study to establish various fees for: o Traffic Engineering Studies o .Water Quality Management Plan(WQMP)Reviews o National Pollution Discharge Elimination System(NPDES)Inspections. o Street Sweeping o Utility Street Cuts FLEET STUDIES • Prepare fleet vehicle management program including vehicle replacement schedule,and surplus vehicle disposal recommendations. • Review vehicle use policies and procedures and prepare recommendations. FACILITIES MANAGEMENT AND PLANNING • Building and Project Management including construction oversight of new construction and renovations. • Operations assessments and facility maintenance audits. • Facility condition assessments and preparations of recommendations. 968 West Marshall Boulevard, San Bernardino, California, 92405 Telephone 951-217-1201 Paz 9n9.RRA_RRR? b`...�Jl rt-ROWDY A%Mr-.._s 1'� I ENERGY MANAGEMENT SERVICES { • Community Energy Conservation Strategies including development of ordinances and revisions of building codes • Energy Retrofit Project Management • Facility Audits • Preparation of California Energy Commission, Energy Efficiency and Conservation Block Grant Applications. • Preparation of Department of Energy,Energy Efficiency and Conservation Block Grant Application and Strategies. i PAVEMENT MANAGEMENT PLANS i • Review existing Capital Improvement Plans and identify funding sources. • Conduct field reconnaissance, including videotaping of pavement conditions where desired. • Prepare detailed inventories of each segment, including dimensions. • Prepare maps and other graphics for presentation to City Council. i STATE HIGHWAY RELINQUISHMENT STUDIES • Research and prepare analysis of legal requirements. • Prepare various reports and correspondence with Legislature for initiation f relinquishment process. • Meet with CalTrans to coordinate process and act as local agency liaison. • Conduct field reconnaissance of highway, including videotaping of existing conditions. • Preparation of infrastructure conditions and costs inventory. J' • Review relinquishment agreement between CalTrans and city. i STORM WATER AND NPDES COMPLIANCE . i • Prepare Drainage System recommendations and presentation. • Development of NPDES program. • Development of a Septic Tank Monitoring and Inspection Program. INTERIM AND TEMPORARY.STAFFING • Contract field services management in support of the City's Public Works Department on interim basis. • Provide staff support to the Public Works Committee. GRANTS AND AWARD APPLICATIONS • Prepared Helen Putnam Award application. • Livable Communities Award application. • Prepared grant application to Department of Conservation,Division of Recycling for funding to expand multi-family recycling program. • Preparation of Carl Moyer Air Qualiy Management Plan Grant for LNG Fueling Infrastructure. • Preparation of Energy Efficiency and Conservation Block Grant i 968 West Marshall Boulevard, San Bernardino, Californiat 92405 Tolonhnn Q.S 1_7'7 7_7 7n 1 L`nv QAQ_AAA.F..Cr%A F!."M l r:!�RMVUe 11 n .l..,.1...,... 1 Fi FEMA AND FHWA DISASTER MANAGEMENT SUPPORT • Coordination of FEMA and FHWA Disaster Relief efforts for local agencies. • Field damages assessments and reports. • Coordination with various agencies as needed. • Disaster Debris Management Assistance. ]HEARING OFFICER SERVICES • Provide parking citation hearing officer services. i t i 1 968 West Marshall Boulevard, San Bernardino, California, 92405 Tw 1ww A...... AG Y A7 P7 1 AA 7 s.�_.. nAA nn�s e'en sw___—.• s r.w�w. s.�-._._• _ _ ._ 17 CALI'FORNIA AGENDA REPORT MEETING DATE: September 14, 2010 Council Item (X ) CRA Item ( ) TITLE: Budget Transfers for Local Stimulus Projects. PRESENTED BY: Richard Shields, Director of Building and Safety/Public Works. RECOMMENDATION: 1. Approve budget transfer of $31,076.87 in the Street Capital Projects Account Fund (46) of the Local Stimulus Projects. 2. Allow Staff to place a 15% contingency on each Local Stimulus Capital Project account and move funds as needed in the project accounts with the approval of the City Manager. BACKGROUND: The City of Grand Terrace applied for and received local rehabilitation funds from Sanbag for six maintenance projects located throughout the City. Four of the six projects have already started. One of Sanbag's requirements for the projects is that the repairs have a life expectancy of 10 years. DISCUSSION: -=_--Barton -Road-repaving was one of the six projects that-has�-alrea-dy=started and"is- now- completed. While under construction on the grinding stage of the project, it was noticed that the asphalt underlayment was uneven and broken from past overlay repairs. Staff made a decision to add an additional leveling course of asphalt and install petro-mate coverings prior to the final asphalt application to ensure the City would see a 10 year asphalt life expectancy. This resulted in Change Order No. 1. The cost to perform the upgraded work in the drive lanes on Barton Road was $31,076.87. Staff is requesting project funds be transferred within fund (46) specifically from Project No. 700009-006 to Project No. 700009-004 in the amount of$31,076.87 to cover the extra cost on Barton Road. COUNCIL AGENDA ITEM NO.3E 1 The original contract total for all four projects that have been started to date is $70,108.17. Change Order No.1 increases the contract total by the amount of $31,076.87. The new contract total will be $101,185.04 for the four projects currently started. Staff is also requesting City Council approval of a 15 percent contingences be placed on each of the four projects to help pay for unforeseen problems that may arise while under construction. Staff would also like to have the ability to move funds around as needed in each project with the approval of the City Manager. The overall cost of all projects will remain at $300.000. FISCAL IMPACT: Sanbag will reimburse the City $300,000 for six projects that have been applied for under the Local Stimulus Program. Staff anticipates a savings on the miscellaneous sidewalk repairs that will help pay for funds needed to complete the remaining projects. Respectfully submitted, Rich rd Shiel s Director of Building and Safety/Public Works Manager Approval: Betsy Adam Acting City Manager ATTACHMENTS: Change Order No. 1 .014 M3TI A01430A JI3WU03 m Capital Project Needs Analysis City of Grand Terrace Valley Arterial Sub-Program (2010 dollars, in $1'000s -SANBAG will apply escalation factors, by year) Project Information Phase Funding PRIOR* FY 11/12 FY 12/13 FY 13/14 FY 14/16 FY 15/16 Widen Michigan Ave from PA&ED Commerce Way to Van Buren Total Cost: $10.00 St from two lanes to four Fund Type: DEV FEE $3.99 lanes MI MAJ ST $6.01 Other: Total Project Cost: PSBE $899 Total Cost: $80.00 Fund Type: DEV FEE $31.92 Total Measure 1 Request: MI MAJ ST $48.08 $89.90 Other: ROW Total Cost: $46.20i Fund Type: DEV FEE $18.43 r' Comments: MI MAJ ST $27.77 ' Project design and evironmental documentation Other: are anticipated to begin later CONST this FY(2010-11). Total Cost: $762.50 Fund Type: DEV FEE $4.79 $60.20 $60.20 $60.20 $60.20 $60.20 MI MAJ ST $7.21 $89.90 $89.90 $89.90 $89.90 $89.90 Other: `Prior includes any FY 2010-2011 allocation d z a't 2010 CPNA FY 11-12 to 15-16-Project 2.xis-CPNA Art Project 2 =4 J it • r CITY OF GRAND TERRACE PUBLIC WORKS DEPARTMENT CALIFORNIA CONTRACT CHANGE ORDER NO. 1, PROJECT NO. 12.695 (Bid No. GTB 10-05) DESCRIPTION: Street Rehabilitation Project TO: Roquet Paving Inc. You are hereby requested to comply with the following changes from the Contract Plans and Specifications: SUMMARY OF CHANGES [Description Change in etailed Ex lanation Attached Contract Price' Additional Pavement Rehabilitation Measures $31,076.87 Net Change in Contract Price $31,076.87 Deduction or decrease in Contract Price is denoted in parenthesis ; SUMMARY OF ALL CHANGE ORDERS ORIGINAL CONTRACT AMOUNT CC01 ..............................................................................................$31,076.87 TOTAL..........................................................................................$101,185.04 SUMMARY OF WORKING DAYS -Thirty(30)working days (unchanged). 4 Change Order No. 1 Project No. 12.695 (Bid No. GTB 10-05) August 23, 2010 Page 2 of 3 CHANGE ORDER DETAIL Change Order No.: 01 Project No.: 12.695 (Bid No. GTB 10-05) Description: Street Rehabilitation Project The changes or interpretations described and noted herein are hereby authorized. The signed original of this order is on file in the Department of Public Works. Shown as separate paragraphs: (A) Reason for Change; (B) Description of Change; (C) Change in Contract Costs; and (D) Change in Completion Date. Item No. 1: Additional Pavement Rehabilitation Measures A. Reason for Chan-ge: Upon further review of the existing pavement/roadway conditions, these additional changes were found to be necessary to address the damaged pavement. B. Description of Change 1. Pave leveling course on Barton Road totaling 30,740 sq. ft. with variable thickness asphalt @ .69/SF, includes SS H tack coat. 2. Install petromat on same area totaling 30,740 sq. ft. with AR4000 oil. 3. Additional day of traffic control. 4. Fog seal shoulder of road between new overlay and edge of existing pavement. C. Change in Contract Cost: Add $31,076.87 D. Change in Completion Date: Completion date unchanged. Signature Page to Follow: 5 Change Order No. 1 Project No! 12.693 (Bid No. GTB 10-06) August 23, 2010 Page 3 of 3 The original contract total was Seventy Thousand One hundred Eight and 17/100 Dollars ($70,108.17). Contract Change Order No.1. increased the contract total by the amount of Thirty One Thousand Seventy Six and 87/100 Dollars($31,076.87). The new contract total will be One Hundred One Thousand One Hundred Eighty Five and 04/100 Dollars ($101,1815.04), resulting in an increase of 44% to the original Contract. The contract period o C! p )w rki g:d ys p ed for completion of the project was unchanged. Ordered: Date: Ric Shields, Pubic Works Director Prepared by: - ' Date: � z q —!p Johnny Ghazal, P.E., Senior Design Engineer Acceptance by Contractor: This revision includes the entire compensation for the change set forth herein. It includes, but is nni limited to, compensation for engineering, materials, equipment, sub-contracts, labor,overhead, pr loss, costs, changes in scope and/or sequencing, and/or scheduling, additions, deletions, effects on productivity, delays, disruptions, ripple effects, impacts, extra work, quantum merit, and/or equitable adjustment(s), as well as for further claims for compensation for any of them, resulting directly or indirectly from the change set forth herein. All present and future claims against the City of Grand Terrace that are incidental to, or as a consequence of, the aforesaid cliange(s) are satisfied by this revision. I/We, the undersigned Contractor, have given careful consideration to the described changes and hereby agree to the changes herein. I I . a _ Name: Da e: g-a Y-/a Title: lV cc PI�S�G�t i F r CALIFORNIA AGENDA REPORT MEETING DATE: September 14, 2010 Council Item(X) CRA Item ( ) f TITLE: Reappointment of Committee Members PRESENTED BY: Brenda Mesa, City Clerk RECOMMENDATION: Consider reappointment of the committee members listed below to their respective committees and appointment of two new members to the CERT Executive Committee BACKGROUND: The City of Grand Terrace has established the Historical & Cultural Activities Committee, Emergency Operations Committee, Crime Prevention Committee and the Community Emergency Response Executive Committee (CERT). These are advisory committees with staggered terms expiring every two years. DISCUSSION: The terms have expiration dates of June 30th. A notice has been posted listing the committees and inviting interested persons to apply. No new applications have been received. Committee members whose terms have expired have been asked if they would like to be considered for reappointment. Below is a list of committee members who indicated that they would like to be considered for reappointment to their respective committees for another term to expire June 30, 2014. Historical & Cultural Activities Committee Masako Gifford Gloria Ybarra Frances Carter Rochelle Rosenkild If these individuals are reappointed the Committee will be full. Emergency Operations Committee Susan Taylor Randy Halseth Hanni Bennett COUNCIL AGENDA ITEM N05�7- 1 i If these individuals are reappointed the committee would have one regular member vacancy. If we receive applications they can be considered for immediate appointment. Crime Prevention Committee Patricia Smith i If this individual is reappointed the committee would have two regular and two alternate positions remaining. If we receive applications they can be considered for immediate appointment. C.E.R.T. Executive Committee Randy Halseth Jeff Allen Debra Hurst In addition to these individuals interested in reappointment the committee is recommending the appointment of the following individuals to the CERT Executive Committee. Joe Ramos Barbara Smelzer FISCAL IMPACT: None Respectfully submitted: Brenda Mesa, City Clerk _ _...... . Manager Approval: - Betsy,NI. Adams, City Manager .00 M3T1 AaA30A J13WU03 ORDINANCE.NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING CHAPTER 2.04.020 OF THE GRAND TERRACE MUNICIPAL CODE PERTAINING TO STIPENDS FOR CITY COUNCIL MEMBERS WHEREAS, Government Code Section 36516 provides that a City Council may enact an ordinance providing that each member of the City Council shall receive a salary '-� based on the population of the city; and WHEREAS, Government Code Section 36516 provides that City Council Member's salaries in cities up to and including 35,000 in population shall be limited to $300.00 per month; and WHEREAS, Government Code Section 36516.5 prohibits an adjustment of the compensation of City Council Members until one or more members of such City Council becomes eligible for a salary increase by virtue of his beginning a new term of office; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN: SECTION 1. The existing Chapter 2.04.020 of the Grand Terrace Municipal Code is hereby repealed and replaced in its entirety to read as follows: Chapter 2.04A20: Stipend. Each Member of the City Council shall receive a stipend of three hundred dollars ($300) per month as provided for in Section 36516 of the Government Code of the state for cities up to and including thirty-five thousand in population. Such stipend shall be payable at the same time and in the same manner as the salaries are paid to other city officers and employees. SECTION 2. First read at a regular meeting of the City Council of said City held on the 241h day of August and finally adopted and ordered posted at a regular meeting of , said City Council on the 14`h day of September, 201 U. Mayor of the City of Grand Terrace and of the City Council thereof. Attest: Brenda Mesa, City Clerk I COUNCIL AGENDA ITEM NO. 7jq I, Brenda Mesa, City Clerk of the City of Grand Terrace, California, do hereby certify that the foregoing Ordinance was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 141h day of September, 2010, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Brenda Mesa, City Clerk Approved as to form: John Harper, City Attorney M ' CALIFO&NIA AGENDA REPORT_ MEETING DATE: September 14, 2010 Council Item(X) CRA Item ( ) TITLE:. Interfund Loan from Facilities Fund to Traffic Safety Fund to Pay Delinquent Redflex Balance Due PRESENTED BY: Bernie Simon RECOMMENDATION: Approve BACKGROUND: The City signed an exclusive agreement with Redflex Traffic Systems, Inc. for red light traffic enforcement. Redflex installed four cameras in 2007 at two intersections in Grand Terrace: 1) Northbound Michigan at Barton Road, 2) Barton Road at Michigan, 3) Suthbound Mt. Vernon at Barton Road, 4)Northbound Mt. Vernon at Barton Road. The initial term of the contract is through April 2012. Red light violations are vehicle code violations of sections 21453, 21454 and 21457. Citations are reviewed and processed by the Sheriffs,Department. Citations are reviewed for quality control and then mailed to the violator. The violator is given a certain number of days to pay, contest or go to court. The violator may go to Central Station to review the video. The violator may also review the video online through the San Bernardino County Court website or the City website. Red light fines and fees are distributed between the court, state, -county -and the. city. The _ distribution is generally dictated by PC 1463.001,1464 and GC 76000. The city receives approximately 30% of the red light violation section'of tfie-fide and-70% of the traffic violation of the fine. The net to the city is roughly only 34% of the amount the violator pays for the ticket. ]n accordance with VC 42200, all moving violations received from PC 1463 violations must be placed in the Traffic Safety Fund. Redflex currently invoices $12,513 for two intersections monthly and current unpaid charges through July 2010 are$193,131.01. If the City does not collect enough cumulative fine revenue from red-light camera tickets, then the City is not responsible for the difference between the Redflex invoiced amount and the fine revenue received. However, the City would pay Redflex. the red-light ticket fine revenue received. The Redflex contract states that the city does not owe more than what is collected. COUNCIL AGENDA ITEM NO. 1 I The City became delinquent in contractor payments due to reporting and computation difficulties to determine the correct amount due to the contractor. Only a part of the Redflex liability was recognized in 2007, 2008 and 2009 and this assumption made it appear that greater funds were _available for programs. Revenue from these funds was appropriated for purposes other than contractor payments. Specifically, vehicle fine revenue deposited in the Traffic Safety Fund was used for the Sheriff's contract traffic safety costs and other law enforcement prevention. Stag was able to determine that the payment due to contractor in May 2009 was significantly underestimated with the assistance of Redflex and County Courts. Staff brought the issue before the Council on August 25 and then again on September 8m 2009. Council subsequently approved payments to Redflex in the amount of$116,072.39. The remaining balance due to Redflex in the amount of approximately $52,000 was to be paid off as Traffic Safety Fund cash flow allowed. Staff estimated in September 2009 that the balance owing could be paid off by June 2010, based on anticipated increases in fine revenues. Redflex did not assess late fees at that time with the understanding the City would be able to pay off the remaining balance by June 2010 but contractually Redflex could have assessed such penalty. DISCUSSION: The City has been working to pay off a balance due to Redflex for a year while also working to meet other budgeted expenditures in the Traffic Safety Funds in FY 2009-10. No expenditures were appropriated in the Traffic Safety Fund(17)for FY 2010-11, except salaries for crossing guards and Redflex contractor payments. Unfortunately, fine revenues have actually decreased beginning in October 2009. The City actually owes more to the contractor flow than back in September 2009. As of August 2010 and including a payment on the current check register of $6,644.15, the City owes Redflex$72,203.75. 'The time to payoff Redflex will take much longer than anticipated and beyond what Redflex is willing to accept based-on reduced revenues.-Up to this time, Redflex was willing to work with the City and not assess late fee penalties on the balance owing. However, considering the estimated June"catch-up" did not occur, Redflex is now demanding the City remit fees in accordance with the contract. Redflex is demanding,payment in full by October Vd or it will assess late fees of approximately$27,500 on the balance due in accordance with a 1.5% late fee on all delinquent amounts due, retroactive to when an amount was originally.due. No additional funds-are available in the Traffic Safety Fund (24) at ihis'ti'e.Therefcsre, in order to avoid contract penalties, Staff is recommending the City borrow$72,203.75 of unappropriated, unreserved funds from the Facilities Fund (19)to payoff the balance owing Redflex. $162,000 is available in the Facilities Fund(19). It is further proposed that the City approve a resolution to formalize an Interfund loan to Traffic Safety Fund(17) charging the Traffic Safety Fund interest at the current Local Agency Investment_ Fund (LAIF) rate which is currently about .58%. The Traffic Safety Fund(17)would pay back the Facilities Fund (19)from net fine revenues of non-Redflex tickets. Staff estimates that the pay pack rate would be $1,000 to$2,000 per month and therefore may take 36 months or more to pay back depending on the fines collected. .0W M3TR A00:10A .J1014M) 2 FISCAL IMPACT: Staff recommendation would avoid approximately $27,500 in late fees in the Traffic Safety Fund (17)which would otherwise need to be funded from other sources. This would also result in a temporary reduction of$72,203.75 in the Facilities Fund(19)until such funds are repaid by the Traffic Safety Fund(17). Respectfully submitted, Bernie Simon Finance Director Manager Approval: Betsy Nf Adam City Manager ATTACHMENTS: 1) Management Report—GT Red-light Incidents 2) Estimated Distribution of Vehicle Code Red-Light violation 3) Vehicle Fine Revenue and Redflex contractor payments due through August 2010 4) FY Net Fine Revenue and Redflex Billings Summary Chart 5) Red Light Camera Net Revenue by month and fiscal year 6) Letter from Redflex dated August 19, 2010 7) Staff Report—September 8, 2009 8) Staff Report—August 25, 2009 9) Resolution 2010-xx 3 i i Management Report Grand Terrace Redlight Incidents TOTAL TOTAL TOTAL 711/09- 7/1108- Inception- 6/30/10 6/30/09 6/30/08 i I Total Violations 3,321 4,699 2,162 i Less: Rejections 2,031 3,051 817 i Available For Prosecution 1,290 1,648 1,345 i Source: Redflex I i i i i � L Estimated Distribution of Vehicle Code Red-Licht Violation Code Section 21453(a) Red Licht Violation Fines State County Court 9bf Base Fine 100 30 0 0 70 Base Fine-Auto.costs 0 0 20 2 -22 Base Fine-Cost Alloc 0 0 2 0 -2 State Assessment 100 100 0 '0 0 County Assessment 70 0 70 0 0 t Court Assessment 50. 0 0 50 0 Court Assessment-Add 1 0 0 1 0 Surcharge 20 20 0 0 0 EMS Assessment 20 20 0 .0 0 DNA Assessment 20 20 0 0 0 Subtotal 381 190 92 53 46 30%to Local Jurisdiction 0 -114 0 0 114 300A to Local Jurisd.-Auto Cost 0 0 0 2 -2 30%to Local Jurisdi-Cost Alloc 0 0 2 0 -2 Court Security Fee 30 0 0 30 0 Conviction Assessment 35 35 0 0 0 Total 446 ill 94 85 156 Total% 100.00% '24.89% 21.08% 19.06% 34.98% Court Collection Costs-2%-5% 4 -4 Source: Uniform Bail Schedule,CVC, Redflex `i:' M 5 } City of Grand Terrace-Redlight Camera Revenue Statistics Month Fine Rev Redflex Contract Due under Paid to Balance "Net" Billing Deficit Rev Neutral Re( Due A B C D E F (B-A) (D-E) 2007 Jul 0.00 0.00 0.00 0.00 0.00 0.00 2007 Aug 0.00 0.00 0.00 0.00 0.0110 0.00 2007 Sep 0.00 6,400.00 6,400.00 0.00 0.00 0.00 2007 Oct 252.78 6,400.00 12,547.22 252.78 010 252.78 2007 Nov 1,713.63 12,000.00 22,833.59 1,71163 0.00 1,966.41 2007 Dec 1,912.04 12,000.00 32,921.55 1,912.04 010 3,878.45 2008 Jan 4,901.34 12,000.00 40,020.21 4,901.34 0.00 8,779.79 2008 Feb 4,458.97 12,000.00 47,561.24 4,458.97 0.00 13,238.76 2008 Mar 5,709.66 12,000.00 53,851.59 5,709.66 0.00 18,948.41 2008 Apr 7,263.09 12,000.00 58,588.50 7,263.09 0.00 26,211.51 2008 May 6,472.41 12,000.00 64,116.08 6,472.41 0.00 32,683.92 2008 Jun 7,235.17 12,513.64 69,394.55 7,235.17 0.00 39,919.09 2008 Jul 7,176.38 12,513.64 74,731.81 7,176.38 0.00 47,095.47 2008 Aug 7,307.18 12,513.64 79,938.27 7,307.18 0.00 54,402.65 2008 Sep 7,868.60 12,513.64 84,583.31 7,868.60 0.00 62,271.25 2008 Oct 9,668.94 12,513.64 87,428.02 9,668.94 0.00 71,940.18 2008 Nov 5,965.38 12,513.64 93,976.28 5,965.38 0.00 77,905.56 2008 Dec 11,485.45 12,513.64 95,004.47 11,485.45 _0.00. 89,391.01 2009 Jan 6,088.83 12,513.64 101,429.29 6,088.83 0.00 95,479.83 2009 Feb 8,090.52 128513.64 105,852.41 8,090.52 0.00 103,570.35 2009 Mar 11,278.22 12,513.64 107,087.83 11,278.22 0.00 114,848.57 2009 Apr 10,242.11 12,513.64 109,359.36 10,242.11 0.00 125,090.68 2009 May 6,753.12 12,513.64 115,119.88 6,753.12 0.00 131,843.80 2009 Jun 9,638.32 12,513.64 117,995.20 9,638.32 0.00 141,482.12 2009 Jul 11,139.81 12,513.64 119,369.03 , 11,139.81 0.00 152,621.93 2009 Aug 9,144.13 12,513.64 122,738.54 9,144.13 0.00 161,766.06 2009 Sep 6,234.08 12,513.64 129,018.10 6,234.08 (116,072.39) 51,927.75 2009 Oct 6,337.31 12,513.64 135,194.44 6,337.31 0.00 58,265.05 2009 Nov 4,573.16 12,513.64 143,134.91 - 4,573.16 0.00 62,83&22 2009 Dec 4,730.67 12,513.64 150,917.89 4,730.67 0.00 67,568.88 2010 Jan 5,718.96 12,513.64 157,712.57 5,718.96 0.00 73,287.84 2010 Feb 6,109.57 12,513.64 164,116.64 6,109.57 0.00 79,397.41 2010 Mar 7,743.75 12,513.64 168,886.54 7,743.75 0.00 87,141.15 2010 Apr 8,087.21 12,513.64 173,312.97 8,087.21 (25,409.713) 69,818.63 2010 May 6,090.40 12,513.64 179,736.21 6,090.40 0.00 75,909.03 2010 Jun 6,354.90 12,513.64 185,894.95 6,354.90 0.00 82,263.93 2010 Jul 5,277.58 12,513.64 193,131.01 5,277.58 (8,693.61) 78,947.90 2010 Aug Not Avail Not Avail Not Avail Not Avail (6,644.15) 72,203.75 229,013.63 422,154.64 193,131.01 229,023.63 (156,819.88) 72,203,75 � F FY Fine Revenue Redflex "Net" Billings 2007-08 39,919.09 109,313.64 2008-09 101,563.03 150,163.68 2009-10 87,541.51 162,677.32 Redight Camera Revenue by FY Compared to Redflex Billings 180,000.00 - 160,000.00 - q S 140,000.00 - 120,000.00 - Revenue 13 100,000.00 13 Redflex Billing 80,000.00 - W 80,000.00 40,000.00 - 20,000.00 - 0.00 - 2007-08 2008-09 2009-10 REDLIGHT CAMERA Net Revenue by FY 14,000 12,000 - 8,000 - - - --- - -- -- ---- ----- �—2007-08 —f--2008-09 6,000 -- - - -- — --- - - - -- _ _—_ 2009-10 2,000 4,000 i 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun rn REFLEX 'YAFFIC .;YVEMS August 31.2010 Mr. Bernie Simon Finance Director 22795 Barton Road Grand Terrace,CA 92313 RE: FAILURE TO MAKE PAYMENTS IN ACCORDANCE WITH THE AGREEMENT BETWEEN REDFLEX TRAFFIC SYSTEMS AND THE CITY OF GRAND TERRACE Dear Mr. Simon, After the meeting between you and members of the Redflex Traffic Systems Team on August 8,2010,to discuss demand of payment, we acknowledge those figures you have produced as revenues received from the San Bernardino County Court. Pursuant to our Agreement, said figures are subject to reconciliation. In view of said revenues your City has received from the Court for prosecution of Red Light Photo Enforcement tickets, and in accordance with the provisions of Exhibit D to the Agreement,you show your City is delinquent in your payments in the amount of S73,570.32. Further, you are reminded that Exhibit D calls for payment to be made within 30 days, and the revenues due are subject to a Late Fee if payment is not received within 60 days. Cordially Yours, /JackWeaver unts Executive Redflex Traffic Systems. Inc. 9 r ,�;1FOfl9lA AGENDA REPORT ' MEETING DATE: September 08, 2009 Council Item X CRA Item TITLE: Redflex Financial Update PRESENTED BY: Bernie Simon, Finance Director and Acting City Manager RECOMMENDATION: Approve Payment to Redflex Traffic Systems and Appropriate $29.000 from Available Fund Balance from the Traffic Safety Fund 'BACKGROUND: This item was continued from the August 251h Council Meeting. On August 251hCouncil agreed to pay Redflex the amount held by the City in trust but wanted to receive more information regarding funds deposited in the Traffic Safety Fund. The City signed an exclusive agreement with Redflex Traffic Systems, Incr red light traffic c f enforcement. Redflex installed four cameras in 2007 at two intersections in Grand Terrace: 1) Northbound Michigan at Barton Road, 2) Barton Road at Michigan, 3) Southbound Mt. Vernon at Barton Road, 4)Northbound Mt. Vernon at Barton Road. Red light violations are vehicle code violations of sections 21453, 21454 and 21457. Citations are reviewed and processed by the Sheriffs Department. Citations aIe reviewed for quality control and then mailed to the violator. The violator is given a certain number of days to pay, contest or go to court. The violator may go to Central Station to review the video. The violator may also review the-i_Wideot­online =through--the San Bernardino County Court- website�_.ar http:i:'www.sbcounty.,ovicourts or directly through the photo C notice website at 1-ittps:,,!'w-,,.-Nv.photonotice-com. The City will provide a link to the website in the future for citizens' convenience. Red light fines and fees are distributed between the court, state, county and the city. The distribution is generally dictated by PC 1463.001,1464 and GC 76000. The city receives approximately 30% of the red light violation section of the fine and 70% of the traffic violation of the fine. The net to the city is roughly only 33% of theamount the violator pays for the ticket. In accordance with VC 42200, all moving violations received from PC 1 1 463 violations must be placed in the Traffic Safety Fund. COUNCIL AGENDA ITEM NO. ,Redflex invoices $6,000 per intersection and current unpaid charges through May 2009 are 5234,450. Court collections for red• light fines through May 2009 are $141,520. The Redflex contract states that the city does not owe more than what is collected. DISCUSSION: Staff performed an audit of the red ticket fines held in trust and determined that $87,072.39 was held. Staff then processed a warrant request to pay Redflex the $87,072.39. As Council is aware, Finance was not putting the correct amount in trust due to the misunderstanding of how fines were identified and labeled from remittances by County Courts. A further complication is that the report detail obtained from County Courts does not match the amounts paid to the City. Redflex has estimated that$141,520 was due to the City. A total of $218,219 was received from County Courts from October 2007 to May 2009. This amount included various fines, moving violations and red light ticket fines. An analysis of all revenue received from the County Courts is attached. $89,710 was received and identified as red light traffic fees and red light traffic school fines. Since January 2008, Finance has placed those amounts identified as red light traffic fees and red light traffic school fines in Trust Fund 23-302- 44 pending further accounting information before payment was made to Redflex. The amounts placed in trust amounted to $87,072.39 through May 2009, which is currently being paid to Redflex. A portion of the"Vehicle Fines" A further review by staff using=only the court payments received interpolated an amount-due of $138,670 to Redflex based on a rate of 14.09% netted of the vehicle fines assessed . Therefore, - based on this assumption, the Vehicle Fines relating to red light tickets are estimated at $42,133.80. Meaning that 33.95%of the total Vehicle Fines of$124,023, from Oct. 2007 to May 2009, are related to red light traffic fines. Using the $131,843.80 as the basis of computation and considering $87,072.39 is currently being paid to Redflex, this leaves a deficit of$44,771 still owing. Unfortunately, there is'only about $29,000 available in the Traffic Safety Fund. Therefore, staff would recommend a payment in the amount of $29,000 currently available in the Traffic Safety Fund for our liability through May 2009. Redflex has communicated that the balance may be made up from future vehicle fine revenues received from the court system. Staff believes-that-the remaining.,amount-of$15,771 could be paid off by the end of June 2010, should the historical rate of fines continue. FISCAL IMPACT: $29,000 decrease in available Traffic Safety Fund Balance Reserve. This will deplete the fund temporarily. •f 1 11 AALI _ AGENDA REPORT[ FORNI A MEETING DATE: August 25, 2009 Council Item( X) CRA Item ( ) TITLE: Redflex Financial Update PRESENTED BY: Bernie Simon, Finance Director and Acting,City Manager ` RECOMMENDATION: Approve Payment to Redflex Traffic Systems and Appropriate $25,000 from Available Fund Balance from the Traffic Safety Fund :�t BACKGROUND: The City signed an exclusive agreement with Redflex Traffic Systems, Inc for red light traffic enforcement. Redflex installed four cameras in 2007 at two intersections in Grand Terrace: 1) Northbound Michigan at Barton Road, 2) Barton Road at Michigan, 3) Southbound Mt. Vernon at Barton Road,4)Northbound Mt. Vernon at Barton Road. Red light violations are vehicle code violations of sections 21453, 214�54 and 21457. Citations are reviewed and processed by the Sheriff's Department. Citations are reviewed for quality control and then mailed to the violator. The violator is given a certain number of days to pay, contest or go to court. The violator may go to Central Station to-review the video. The violator may also review the video online through the San Bernardino C unty Court' website at httQ//,,v,A,w.sbcountv.aov/courts or directly through the photo notice .website at https•/Iwww.photonotice.com. The City will provide a link to the I website in the future for citizens',canvenience. Red light fines and fees are distributed -between the court, state, county and the city. The distribution is generally dictated by PC 1463.001,1464 and GC 76000. The city receives approximately 30% of the red light violation section of the fine and 70% of the traffic violation of the fine. The net to the city is roughly only 35% of the amount the violator pays for the ticket. Redflex invoices $6,000 per intersection and current unpaid charges through May 2009 are $234,450. Court collections for red light fines through May 2009 are $141,520. The Redflex contract states that the city does not owe more than what is collected. COUNCIL AGENDA ITEM NO. DISCUSSION: No funds-have been submitted to Redflex due to reporting and accounting issues dealing with information from the courts. Staff is now comfortable with the accounting that was done by Redflex along with discussions with County Courts and the Sherriff s Department. Staff has been setting aside funds to pay for the red light tickets once an accounting was done and verified. Moving violations were posted as revenue to the Traffic Safety Fund. However, through this process, Finance was not putting the correct amount in trust due to the misunderstanding of how fines were identified and labeled from remittances by County Courts. Specifically, only $87,400.53 was set aside for Red light fines compared to the $141,520 that is due to Redflex. This leaves a deficit of $54,120 owing. Unfortunately, there is only .about $25,000 available in the Traffic Safety Fund. Therefore, staff would recommend the payment in the amount of $87,400 currently in a trust fund and $25,000 from the available Traffic Safety Fund for our liability through May 2009. Staff will then discuss with Redflex on how to make up the deficit from future vehicle fine revenues received from the court system. FISCAL IMPACT: $25,000 decrease in available Traffic Safety Fund Balance Reserve. This will deplete the fund temporarily. Respectfully submitted, Bernie Simon Finance Director and Acting-City Manager i Manager Approval: -~-- Bernie Simon Acting City Manager ATTACHMENTS: 1)•Redflex summary invoices through 5/2009 2) Sample Citation distribution 3) PC 146311 Red Light violation distribution manual page C-10 4) Redflex Traffic Systems Contract-, 1: I RESOLUTION 2010—xc A RESOLUTION OF THE CITY OF GRAND TERRACE, CALIFORNIA, INTERFUND LOAN AGREEMENT BETWEEN FACILITIES FUND AND TRAFFIC SAFETY FUND i i i 14 1 RESOLUTION NO. 2010- A RESOLUTION OF THE CITY OF GRAND TERRACE, CALIFORNIA, INTERFUND LOAN AGREEMENT BETWEEN FACILITIES FUND AND TRAFFIC SAFETY FUND WHEREAS, the Traffic Safety Fund.is a special revenue fund of the City of Grand Terrace; and WHEREAS, the City owes an amount approximating $72,203.75 to contractor for red light camera enforcement; and WHEREAS, the City has used Red Light fine revenues in fiscal years 2008, 2009 and 2010 for law enforcement contract expenses from the Traffic Safety Fund; and, WHEREAS,current funds are not available in the Traffic Safety Fund to pay contractor for red light camera enforcement program invoices; and WHEREAS, the Facilities Fund is a special revenue fiend of the City of Grand Terrace; and WHEREAS, the Facilities Fund has sufficient unreserved, unappropriated fund balance to loan to the Traffic Safety Fund; and NOW THEREFORE, the City Council of the City of Grand Terrace does_hereby resolve, declare, determine, and order as follows: - Section 1. Authorize loan amount from Facilities Fund is $72,203.75 to Traffic Safety Fund. Section 2. Payments due to the Facilities Fund shall be based on funds available from the Traffic Safety Fund., Section 3. Loan amount will accrue interest at the rate of Local Agency Investment Fund (LAIF).rate. PASSED, APPROVED, AND ADOPTED this 14th day of September, 2010. Attest: 1! City Clerk Mayor, City of Grand Terrace City of Grand Terrace Approved as to form; City Attorney 1A CALIFORNIA AGENDA REPORT MEETING DATE: September 14, 2010 Council Item (X ) CRA Item ( ) SUBJECT: Resident Request for a Waiver of Park Fees. PRESENTED BY: Joyce Powers, Community and Economic Development Director RECOMMENDATIONS: Review the attached request for a waiver of established City fees for the reservation of picnic shelters at Rollins Park and determine whether to waive the fees. BACKGROUND AND DISCUSSION: In 2002, the City Council adopted Resolution 2002-07 (Attachment 1) establishing park policies and fees, including reservations for exclusive use of park facilities. The fee structure provides for cost recovery of expenses directly related to the exclusive use of certain facilities, such as maintenance and utilities. To reserve four picnic tables with a shelter, the resident fee is $10.00 per hour, with a four hour �1 minimum. A resident has reserved two shelters for a four hour period, which totals $80.00, plus. a $10.00 registration fee. A refundable deposit of$50.00 is also required, which is refunded if the park is left in good condition. The resident has provided the $50.00 deposit, and requests a waiver of the $90.00 in use fees. A written request is attached as Attachment 2. Because the Fee Resolution does not authorize staff to waive the adopted fees, staff is referring the request to the City Council for further direction on this specific request and any future requests. FISCAL IMPACT: Fee waivers would reduce revenue to the General Fund. In an average fiscal year, the City collects approximately $2,000.00 in fees for park reservations. Respectfully submitted, oyc Powers Community and Economic Development Director Manager Approval: Betsy Adams City Manager COUNCIL AGENDA ITEM NO. gj 1 i II ATTACHMENT NO. 1 RESOLUTION 2002-07 ESTABLISHING PARK POLICIES AND FEES i i i +0,11 t 3TI A131430A J13MU03 2 i RESOLUTION NO. 2002-07 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ESTABLISHING PARK POLICIES AND FEES WHEREAS, the City has determined a need to establish formal guidelines for the use and management of its parks and facilities; and WHEREAS, the Community Services Department has prepared Rules and Regulations to include policies regarding park hours, use, reservations and exclusive utilization of parks; and WHEREAS, the City has a need to establish a fee structure for the use of facilities when used for the exclusive and reserved benefits of both public and private groups within and outside of the City of Grand Terrace; and WHEREAS,local(City)youth leagues will be exempted from costs pertaining to field use fees, other than lighting charges and required deposits; and WHEREAS, the fee structure is meant to provide for a cost recovery of expenses directly related to the use of said facilities, not limited to utilities, maintenance, personnel and repairs; NOW,THEREFORE,it is hereby resolved that the City of Grand Terrace adopt the attached Park Policies and Fees. PASSED, APPROVED AND ADOPTED this 25"' day of April, 2002. Gf � GC Mayor of the City of Grand Terrace ATTEST: � L City Clerk of the City of AOrand Terrace 3 i k I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, do hereby certify that Resolution No. 2002- 07 was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 251h day of April, 2002, by the following vote: j i AYES: Councilaembers Hilkey, Larkin and Perre' ; Mayor Pro Tea Garcia and Mayor Buchanan NOES: None ABSENT: None ABSTAIN: None I `I Brenda Stanfill, City Cler Approved as to form: City Attorney i i i I I I I i CITY OF GRAND TERRACE COMMUNITY SERVICES PARK RESERVATION FEE SCHEDULE FIELD USE LEAGUE NO CHARGE PRIVATE $15/HOUR (2 HR MIN.) BALLFIELD LIGHTS YOUTH LEAGUES $16/HOUR* JUNE-SEPT $10/HOUR* OCT-MAY PRIVATE $16/HOUR JUNE-SEPT $10/HOUR OCT-MAY BARBECUE RESIDENT $5/HOUR NON-RESIDENT $10/HOUR FOUR PICNIC TABLES RESIDENT $6/HOUR (4 HR MIN.) NON-RESIDENT $10/HOUR (4 HR MIN.) FOUR PICNIC TABLES RESIDENT $10/HOUR (4 HR MIN.) WITH SHELTER NON-RESIDENT $15/HOUR (4 HR MIN.) BASKETBALL COURT LEAGUE NO CHARGE NON-LEAGUE $15/HOUR BASKETBALL COURT LEAGUE $1/HOUR LIGHTS PRIVATE $1/HOUR REGISTRATION FEE $10 (ALL REGISTRATIONS) REFUNDABLE DEPOSIT $50 (ALL REGISTRATIONS) KEY DEPOSIT $70 (CASHIER CHECK) * 25% - 1ST YEAR, 50% - 2ND YEAR, WITH A 50% CAP 5 I l CITY OF GRAND TERRACE COMMUNITY SERVICES DEPARTMENT FACILITIES USE AGREEMENT i The CITY OF GRAND TERRACE, herein called "CITY," hereby agrees to allow hereby called "USER," USE OF THE PROPERTY DESCRIBED BELOW: i upon the following terms and conditions: 1 . Description: PICO PARK The premises used hereby consists of the following: Ballfield#1, Ballfield #2, and Ballfield #3. Basketball Court #1 and Basketball Court#2. Concession Stand. Shelter Picnic Area with tables A, B, C, and D. Unsheltered Picnic Tables E, F. G, H, I, J and K. The premises also has a Tot Lot, restrooms, and parking lot that are"common areas" of the park and are open to the public during all park operating hours. TERRACE HILLS COMMUNITY PARK The premises used hereby consists of the following: Upper field parallel to the Tot Lot (Area 1), middle field parallel to the softball field (Area 2), lower field parallel to the pool (Area 3), a softball field (Area 4), and concession stand. Two sheltered picnic areas, with tables 1 A, 113, 11C, ID, 2A, 2B, 2C, and 2D. The premises also has a Tot Lot, restrooms, and parking lot that are"common areas"• of the park and are open to the public during all park operating hours. 2. Use: I A. "USER" shall ensure at the end of each day's use that the field premises are left in a neat and orderly condition. B. "USER" shall not use any "CITY" supplies and/or equipment. C. "USER" agrees to comply with all local, State, and Federal regulations as they pertain to the Facility. D. "USER" shall have the use, in common with others, of the restrooms, tot lot, and parking areas. i E r E. "USER" agrees to comply with all "CITY" Officials (i.e. staff, scorekeeper, urnpire, etc.) In regard to the "CITY" softball leagues (park facilities only). "USER' club will not walk across ballfields during games or field preparation. "USER" shall also stay away from perimeter of City Events/Leagues to ensure "USER' safety and adequate evenUleague warm-up. F. A. The consumption of alcoholic beverages on public grounds within the City of Grand Terrace is in violation of Municipal Code Section 9.04.030. Said Code states: It is unlawful for any person or persons to consume or possess or attempt to consume or possess any alcoholic beverages while such person or persons are in or upon any City park or other municipally owned, leased, or operated public property, building, or facility. B. No sales of gum or gum related items will be permitted for consumption or sale on public grounds within the City. G. Only authorized "CITY" vehicles may drive off the paved road/parking lot. No vehicles will be allowed to drive on Park pathways and fields. H. Permittee shall not practice or tolerate any discrimination of race, color or creed on public facilities. I. All applications must be made on the official forms provided at least ten (10) working days in advance. Small correlated groups may have a minimum of two (2) days for clearance. J. Reservations may be made up to a maximum of two (2) months in advance. K. City sponsored events have priority over all other usage of the facility. L. Permits will not be issued to anyone under 18 years of age. M. Permittee will be required to have not less than one adult chaperon for each 12 minors present during use of the facilities. N. Only the time stated on application will be granted for usage. All decorating, set-up, event and cleaning times must be stated on the application. Fee for usage will be based on all time(s) stated on the application. 0. Groups must adhere to all fire, law enforcement, and municipal codes. P. Religious services are prohibited. Q. Applicant is responsible for the actions and supervision of their guests and erinployees (coaches, spectators, etc.) 3. Terms: 7 A. This use shall commence on unless terminated as provided in paragraph 5. B. To qualify for the Grand Terrace Resident fee, the group must be a recognized Grand Terrace organization with a mailing address in Grand Terrace, or the responsible person must reside in Grand Terrace. C. Facilities close at Dusk. No private party may last beyond Dusk. All guests are required to leave the facility by that time. 4. Equipment and Supplies: i i A. "USER" may store equipment and supplies within the snack bar and "Youth League Storage Area" to accommodate "USER" at anytime during the term of the usage of field(s). All such equipment and supplies shall remain the sole property of "USER" and shall be removed upon termination of this agreement. The "CITY" is not liable for damaged or stolen equipment. B. "USER" may only make modifications with existing premises, and/or facilities when "USER" request in writing and upon the written approval of the "CITY" and must abide by all rules, regulations, and codes stated in the approval letter. 5. Termination: A. "CITY" shall have the option to terminate this agreement if the field premises are destroyed or damaged to the extent that they cannot be repaired within thirty(30) days. "USER" must make such repairs promptly. B. The "CITY" may terminate this agreement at any time if the "CITY" deems any of these conditions have been violated. C. Since "USER" may be using Colton Unified School District property, please t read "Agreement for Joint Use." C11TY DATE ' USER DATE 8 J ATTACHMENT NO. 2 REQUEST FOR WAIVER OF PARK FEES 9 I . F11 . ?: "AFwit,"beawl / i t i;M �, � � i � � .. ,: wry •,i J t APPUCAMON AND PERMrr FOR - USE OF CITY/SCHOOL PROPERTY de: �\ TE OF APPLICATION A FACILITY LOCATION T-01t ILL' Shet�c- C�-D ADDRIM CIE OF ORGANIZATION ,ME OF APPLICANT -AMRE OF!fRt= ONE XTIMES !/A i'Lt 3',Q/YI - TES REQUESTED Ap— � - l OPEN TO PUBLIC: YES NO TIMATED ATTENDANCE a ADMISSION FEE $ _ DEPOSIT FEE $ sus REGISTRATION FEE $ 10 NO CHARGE $ AP LICANT WNW d the above named organization and agrees to be responsible tor.(1)any damage sustained b the City or School facility or undersigned hereby affirms that he/she is an autlrorixed representative 2 to d the rules and regulaw.of the City of Grand Tenaoe Community Services Department and rurtenances thereat ooar ring th ugh the Oo d said�ty by sad Organization;( ) d a8 Irrro{cea for servies , Iton Joint Unified School DWW Board d Education goven>krg the rue d sclrocl tacletlea;end(3)Prompt Payment rTE:IS THE ORGANIZATION MAKING A RELIGION CREED.CHURCH I SECTARIAN� ONy YES _NO -is IT IN ANY WAY CONNECTED WITH OR GIVING SUPPORT OR AID A RELIGIOUS GROUP,CHURCH,CREED OR yenrcrr r�' N POIJCY fV� ncellation due to weather conditions will warrant a 100%refund.All other cancellations less than 48 hours will be charged a$`•w dI Processing charge- III, Hm AGREEMENT to and does hereby indemnity end hod harmless the City d Grand Tenacs,Colton School District,its oif{ceM e applicant for use d City feCiNtiea ardlor Colton Joint Unified Sclrod District fedlftles,agrees d nature wha►aosver,which mW be Incurred by reason d use d such ledlltles.Applicant further ants,and employee°from every claim or d Mw4 and every liability�•demag°.or any end furniture owned or controlled by the CRY endlor School District.which results revs b be liable to said city and a School Dbtrfct for any and damages b any Perk tedli►Y.buildbrg.equiPmarrt m the activity of applks rri or Is cause by the participant p plicanYs Signature ' ff\\fffffffffff\f\•f•fff\\\\f\f\ffffff\•fffffff\•1ff\•f\fff►fff\\ff\f\►ff\fffffff\f\fff\ff\fff\\f\ffffffffffff\fff♦ffffff\ffff•ff•\•\fif\fff\fffffffflff CITY OFFICE USE ONLY j� FACILITY AUTHORIZATION FORM -{— ICE with the following organization: WHOM IT MAY CONCERN:This is to confirm that(Person,, is rese"d the use of: r• 11 c, P � Time Date 3 Fee iciiity_ � - -11S IS AN OFFICIAL CITY AUTHORIZED USE OF FACILITIES IF THERE IS A DISPUTE,THE SHERIFFS DEPARTMENT IS TO BE CALLE AT 824-OW. UTY:THE EARER OF THIS FORM IS THE ONLY INDIVIDUAL AUTHORIZED TO USE THIS FACILITY.PLEASE ORDER ALL OTHERS TO VACATE THE AC AT ONCE.IF YOU NAkMy QUESTIONS,CALL CITY HALL AT 430-2201 COMMUNITY SERVICES.. DATEW —, r G� PHONE ` \(,�.� ,PPROVED TrrLE Distribution: white-CRY Otfl'I..__.)Yellow-Applicant ' r. -