07/09/2013 r]F JL ®F GJL�l.A1 V JL.) JL/JLJRRL CE,
AGEN:D,A_'&_ ' STAFF--R_EPO•RTS =
FOWTHE
REGULAR MEETING'OF THE:CITY COONCIL-AND THE-CITY;COUNCIL AS"THE SUCCESSOR AGENCY TO O THE '
COMMUNITY REDEVELOPMENT:AGENCY&THE GRAND TERRACE HOUSING'AUTHORITY `
TUES.DAY, July 9; 2013
6:,0.0 P.IVI. Regular Meeting _
COUNCIL CHAMBERS
GRAND'TERRACE-CIVIC CENTER-'22795,,BARTON'-ROAD-GRAND.-TERRACE, CA�92313
DTE C
`Walt Stanckiewitz, Mayor
-.Bernardo Sandoval, Mayor Pro Tem
_ Darc'y,MCNa'boe; counc'ilmemb-er-,"• ;
Jackie.Mitch'e11; Councilmember
Sylvia Robles;Councilmerribeer -
Betsy Adams, City Manager _
Richard L. Adams, City Attorney
Cynthia.Fortune,,Finance Manager
_ Rich"ard. Shields,'Community Development`Director
Tracey Martinez, City Clerk
The Grand Terrace City Council meets;on the Second and:Fourth Tuesday of each month a. .6¢00 p:m.
c.i r
f CITY OF GRAND TERRACE
CITY COUNCIL
AGENDA• JULY 9, 2013
Council:Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center i 22795'Barton.Road
The'City of Grand Terrace complies with.the-Americans with Disabilities Act of 1990. -If you require
special assistance to participate in this meeting, please call the City Clerk's office 'at (909) 824-6621 at
least 48 hours prior to the meeting:
If you desire to address the City Council during the meeting, please complete a request-to speak form
available at the entrance and.present it to the City Clerk. Speakers will be called upon-by the Mayor at
the appropriate time.
Any documents provided to a majority of the City Council regarding any item on this agenda will be made
available for public inspection in the City Clerk's office.at city hall-located at 22795 Barton Road during
normal business hours. 1n ad,ditio_n, such documents will be. posted on the City's website at
www.cityofgrandterra.ce.org '
CALL TO ORDER
Convene City .Council and .City Council as the Successor Agency to the Community Redevelopment
Agency
Invocation
Pledge of Allegiance
Roll.Call
Attendee,Name' '°` ":Present° °A6sent _ Late -Arrived.`
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Mayor Wait Stanckiewit
Mayor Pro Tern Bernardo Sandoval El:
Council Member Darcy Mc'Nabge :El 0
Council Member Jackie Mitchell 0 13 0
Council Member Sylvia Robles 0 o
1-. ITEMS TO DELETE
2. SPECIAL PRESENTATIONS
A.. Presentation of Scholarships-Grand Terrace Lion's Club
B. Certificates of Appreciation for Ad-Hoc Budget Adviroy Committee Members
C. Updates for Legislative Representatives(Federal, State&County)
City of Gravid Terrace Page 1 Updated 4/4/2013 11:29 AM
Agenda Grand Terrace City Council July 9, 2013
3. "CONSENT CALENDAR
The following Consent,Calendar items are expected to be routine and noncontroversial. They will be
acted upon by the Council at one time without discussion. Any Council Member, Staff Member, or Citizen
may request removal of an item from the Consent Calendar for discussion.
A. Waive Full Reading of Full Ordinances on Agenda
B. Accept Historical and Cultural Activities Committee Special Meeting Minutes of May 29, 2013 and May
30,2013
C. Historical and Cultural Activities Committee Appointments and Addition of New Regular Member Position
D. Resignation of Doug Wilson from the Planning Commission
E. Settlement Agreement and Mutual General Release Between the City of Grand Terrace and the Riverside
Highland Water Company
F. Approval of Check Register No. 07-09-2013
4. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not appearing on the regular
agenda,. Because_ of restrictions contained in California Law, the City Council may not discuss,or act on
any item not on the agenda, but may briefly respond to statements made or ask a question for
clarification. The Mayor may also request a brief response from staff to questions raised during public
comment or may request a matter be agendized for a future meeting.
5. COUNCIL REPORTS
6. PUBLIC HEARINGS
7. UNFINISHED BUSINESS
8. NEW-BUSINESS
A. Twentieth Amendment to Law Enforcement Services Contract No. 94-797 with County of San Bernardino
9. CLOSED SESSION
A. Labor Negotiations- Labor Negotiations Pursuant to Government Code 54957.6- City Labor Negotiator-
Betsy Adams, City Manager-Negotiated with-All Unrepresented Employees
ADJOURN
The Next Regular City Council Meeting will be held on Tuesday,July 23, 2013 at 6:00 PM.
Agenda item requests must be submitted in writing to the City Clerk's office no later than 14 calendar
days preceding the meeting.
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City of Grand Terrace Page 2 Updated 4/4/2013 11:29 AM
GRAND TERRACE
HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE -
MINUTES - SPECIAI. MEETING
,MAY 30; 2013. v
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N A Special meeting was called to order•: .by acting Chairman Ann Petta 'at
6z00pm. Those present were Ann Petta, Frances Carter, Masako Gifford, M
Martha Monteon, and City Clerk Tracey Martinez: Also attending
_ was �
guest Martina Boentaran. Members excused were Pauline Grant arid - }:
Shelly Rosenkild. c {:
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We mea with Martina Boentaran -to discuss her application 'for the N
position on the Histor:ica'1 and Cultural Activities Committee. of
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Meeting was adjourned at 6:30pm, 3
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Respectfully submitted, 3
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Frances Carter
ActIng. .Secretary
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Grand Terrace
Historical and Ofltufai.Attivifies Cbmmittee
Minutes—Special Meeting r
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May 29,-2013
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A special.meeting was called to:order by Chairman Pauline Grant at 6:30 p.m.Those present were
Pauline Grant,Ann Petta,Frances Carter,'Masako Gifford,Martha Monteon,Shelly:Rwenkild, And:City
Clerk Tracey Martinez.Also attending was guest Susan Robles.
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We met with Susan Robles to discuss her application.for the position on the Historical and Cultural C-4
Activities Committee.
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Meeting;was adjourned at 7:00 p-m.
Respectfully submitted,.
Pauline Grant
Acting Secretary
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AGENDA REPOR..
MEETING DATE: July 9, 2013 Council Item
TITLE: Historical and .Cultural Activities Committee Appointments
and Addition of New Regular-Member Position
f PRESENTED. BY: Tracey Martinez, City Clerk
RECOMMENDATION: Adopt a Resolution Adding a New Regular Member Position
to the Historical and Cultural:Activities Committee with a
term continuing to June 30, 2016.
Appoint Martina Boentaran-to fill-the unexpired:regular term
continuing to June 30, 2016 and appoint Susan Robles to fill
the newly created:regular member.position with a term: -
continuing.to June 30, 2016.
BACKGROUND: -
The Historical and Cultural Activities Committee is a Council appointed committee..
Their meetings are held on the 'First :Monday of each month at_ 6;09 :p.m. in the
downstairs�conference room at City Hall. The committee is made up of seven (7)
regular members. Currently-there is one (1) regular member vacancy.
The City received'applications from Susan .Robles and Martina Boentaran, which are
attached :for your review as Attachment A, to serve on the _Historical and Cultural
Activities Committee. As previously indicated, the Committee currently _has one (1)
regular member vacancy with a term expiring on June 30, 2016. The Committee met
with each of the applicants and felt that each of them would_ be a great asset to the
Committee.
At the June 25, 2013 City Council Meeting, the Committee requested tlat-the Council
add an alternate member position with a term continuing to June 30,, 2016, which would
then allow both applicants to-be .appointed to the Committee, -if that was the desire of
the Council. It was noted that Alternate Members attend all meetings and participate in
all activities -of the Committee, 'however, they have no voting rights. Having an odd
number of-Committee members-prevents a tie vote, which is-why they are requesting an
alternate position instead of a regular member position.
DISCUSSION:
At the June 25, 20,13 City Council Meeting, Council directed staff to prepare a
Resolution adding, an additional regular member.position to the Historical and Cultural
Activities Committee Meeting for adoption at. their next regularly scheduled meeting.
Attached for your consideration is the-proposed Resolution (Attachment B).
Staff Recommends that the City Council adopt a Resolution adding an additional regular
-. .PacketPg.5
member position to the Historical and Cultural Activities Committee with a term
continuing to June 30, 2016, appoint Martina Boentran to fill the unexpired term
continuing to June 30, 2016 and appoint Susan Robles to fill the newly created term
continuing to June 30, 2016.
FISCAL IMPACT:
There is no fiscal impact with this Council action.
ATTACHMENTS:
• Attachment A
• Attachment B
APPROVALS:
Tracey Martinez Completed 07/02/2013 12:42 PM
Finance Completed 07/03/2013 11:40 AM
City Attorney Completed 07/03/2013 12:42 PM
City Manager Completed 07/03/2013 12:47 PM
City Council Pending
- �Packet,Pg,fi
y ,fi CITY OF GRAND TERRACE RECEIVED
r a APPLICATION FOR CITIZEN SERVIC
5AY 0 8 2013 -
CITY OF eRAN'D TERRACE
CITY CLERK'S DEPARTMENT
Please complete and submit to the City.Clerk's Department.
Applying as-a member-of... :1�-(Or col and Cul+Ura� C v't-}1QS j1'�1rf15 2{'
.Name Gl�'- ina Boo-nt7.l.ratil w
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Occupation uraki S4 _ 200 5 - CC 0- E.
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Education (List highestyear completed and all degrees)
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What do you consider to be your major qualifications? _..See_
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References a
1. ..Dr.- , cos-.Vh_ jN eyQYino ; ffinc4ipcit of ;ff� ace View- t�Aatjnet Rdg00
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Please attach a written.statement containing any additional information:You feel would be useful to the
City Council.
Martina Boentaran
Grand Terrace. CA. 92313
Occupation: Muralist..2005 Present. -
Included:
Loma Linda Faculty Medical Offices; Pediatric Chemotherapy Unit.
11370 Anderson St. Loma Linda, CA. 92354 .Q
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Loma Linda University Pediatric Medical Group. a
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11441 Heacock.St, Moreno Valley, CA.-92557
Riverside County Regional-MedicaI Center. (2011-Present) E
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Pediatric Hospital Unit,Pediatric ICU and Neon:atal,ICU 0
26520 Cactus.Avenue, Moreno Valley;-CA. 92555 -
Education: B.A..At-ohitecture. , a
Institut Teknologi Nasional.: Malang. Indonesia. 3
Why am] intereswd'�in this appointment:
GrandTerrate is thevery first city I livod.in when I came herein United,Stated in
1991.'1 Iived'heee.for more than 6 years and then.4-ny husband and I moved to-
'Colton. In 2004, we; with 2 children moved back to Grand Terrace. My daughter
went to Terrace View Elementary and Terrace Hills Middle School. My son is , N
attending his last year of.olementary school in Terrace View.
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For-more than 10years I have'been volunteering-in-Terrace View School in..my d
children's classroom, also in the school in general, majority in.Art department.;) - E
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have been involved=with Terrace View Annual Musical-Production for the
backdrop/stage art since 2005. > a
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I feel it is very important to support the city's cultural:activities. I participated in
Art Show for several years and always enjoy Grand Terrace Country Pair. a
I recently-talked to Ann-Petta and she suggested if I wo.uid consider to apply for
this volunteering work: I am,interested in-contributing And supporting in,any way I
can. I am alsoo-rganized and,good at working as a team.
I would be'thrilled to have-the opportunity to supporting-the City.of Grand
Terrace.
CITY OF GRAND TERRACE
APPLICATION FOR CITIZEN SERVICE
Complete and submit to the City Clerk`s Department
Applying.as a member-of H I S-f Dr'
Name _.)1
Address ' o
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Occupation
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What do you consider to be your major qua ificatIons
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Please attach a written statement containing any add itional:information you feel would be useful to the
City Council:.
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RESOLUTION NO. 20.1:3
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND'
TERRACE,. CALIFORNIA, ESTABLISHING THE NUMBER OF
APPROVED MEMBERS FOR THE HISTORICAL AND CULTURAL'
ACTIVITIES COMMITTEE
WHEREAS, on April 14, 1998 the .Grand.Terrace City Council established local
advisory- .and regulatory Boards, Commissions and Committees for the purpose of
assisting in the effectiveness of City Government and Services by Policy.;.and E
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WHEREAS, on April 1.4-, 1998 the Historical and Cultural Activities Committee a
was established; and a
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WHEREAS, at the time the Policy was adopted the Historical and Cultural E
Activities Committee was established as a seven member body each with a four year
term; and N
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WHEREAS, the terms of office are staggered so that .one-half of the -members w
terms shall expire on June 30 of even-numbered years; and a
WHEREAS, it is the desire of the ,City Council to add an additional regular
member:position .expiring June 30 on even numbered years with the first term expiring
in 2016;
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NOW;. THEREFORE, THE CITY COUNCIL OF THE CITY OF, GRAND ;°
TERRACE, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER
AS FOLLOWS:
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SECTION 1. The Historical and Cultural Activities Committee shall be made up
of an eight member::body each with a four year term. m
SECTION 2. The- terms of the newly added position shall expire on June. 30,
201:6 and every. four: years from there on.
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SECTION 3. The City Clerk shall .certify to the passage and adoption of this �
Resolution, and it shall take effect and be in force. E
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PASSED, APPROVED AND ADOPTED this 9t' day of July, 2013. a
Mayor of the City of Grand Terrace.
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ATTEST:
City Clerk of the-Cityof Grand Terrace
I, TRACEY R. MARTINEZ, CITY CLERK of the City of Grand Terrace, do hereby y
c certify that the foregoing Resolution was introduced and adopted at a regular meeting of.
the City Council of.the City of Grand Terrace held on the 9th day of July, 2013, by the E
following vote: c
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ABSENT: '
ABSTAIN: a
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Tracey R. Martinez, City Clerk
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APPROVED AS TO FORM:
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City Attorney
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° AGENDA REPORT
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MEETING DATE: July % 2013 Council Item
TITLE: Resignation of Doug Wilson from the Planning Commission
�-
PRESENTED BY: Tracey Martinez, City Clerk
�j RECOMMENDATION: Accept the Retirement Letter from Doug Wilson from the
Planning Commission, direct:staff to post a Notice.of
Vacancy, pursuant to Government Code 54974,`accept .
Applications through August 5, 2013,.at.5:30 p.m., and
Schedule Interviews for the August 13, 2013, City Council
Meeting.
BACKGROUND:
Doug Wilson has been a member of the Planning Commission since.July 10, 1,992. Mr.
Wilson has submitted a letter indicating that he is retiring as a member of the Planning
Commission,,which is attached for your review.
DISCUSSION:
With the retirement of Doug Wilson,.one vacancy will exist on the Planning Commission.
Once Council -accepts Mr. Wilson's- letter of retirement, staff will post a Notice of
Vacancy, pursuant-to 'Government Code 54974, and begin.accepting applications frorn
residents--Who may wish to serve on the Commission. It is staffs recommendation to
accept applications:until August:5, 2013:, at 5:30 p.m. -Staff would further-recommend
that interviews be scheduled for:the..August 13, 2013, :City Council Meeting, for those
who submit applications.
FISCAL IMPACT:
There is no fiscal impact with:this action.
ATTACHMENTS:
• Attachment A'
APPROVALS:
Tracey Martinez Completed 07/02/2013 12:38 PM
Finance Completed -07/03/2013 11:42 AM
City. Attorney Completed: 07/03/2,013 12:45 PM
City Manager Completed . 07/03/2013 12:49 PM_
CityCouncil Pending
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Doug Wilson F?iECE VED
12168 Observation Drive
Grand Terrace,CA 92313-5531
June 10,.2013 "TYOF GRAND TERRAC;5
CLERK'S DEPAF;TMENrr
Mr..Walt Stanckiewitz,Mayor
22795-Barton Road
Grand Terrace,California 92313
Mayor Stanckiewitz: am
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Effective July'10,2013, 1 hereby tender my retirement as Chairman of the-Planning Commission,and as.a
member of the Planning Commission,and as a:member of the.Architectural Review'Board of the City of c
Grand Terrace. •N
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In fact,July 10,2013 marks-the 2V anniversary of my continuous cornmunity service. .Unless 1 am E
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mistaken,21 years is the'longest record of continuous service,appointed or elected,-in the history of the V
City of Grand Terrace. .E-
Looking back, I cannot help but feel that the experience has been one of mutual benefit. a
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It was a privilege to draw upon my 40 years of Land Development and Construction experience c
accumulated while working with jurisdictions up and down the coast of Southern California.
Beginning as early as 1978,before I was a resident of Grand Terrace, I was a Project Manager for Griffin
Development.and contracted construction of the Heather-wood tract,managed the construction of.the a
Honey.Ridge tract,and coordinated engineering and development of the Foxboro tract,along the City's
.easterly boundary. a
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Since my appointment to the Planning Commission on July 10, 1992 the following is a sampling of cases I
have been fortunate enough.to be involved with according to archived records from 2008 to present:
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General Plan.Updates :Planned Residential Development Ordinance
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The Barton Road Specific-Plan Update Zoning Code Amendments
The Blue Mountain Villas Senior Center and Park The Hidden Gate residential-development
Grand Terrace Town Square The Calvary Deaf Church a
The Riverside Highland Water Company complex Richard Rollins Park Re-Fit
ESSCO Wholesale Electrical Building The Serra House E
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American.Metal Recycling Blue Mountain Beer Company Sd
Grand Terrace Town Square Master Development Pico Park a
Grand Terrace Town Square Development Agreement O'Reilly Auto-Parts
Shell Service Station and Mini-Market Seventh-Day Adventist Classroom Building
Southern California Edison Building Observation Drive Father-in-Law Suite
Outdoor Adventure Center General Plan Conformance Finding
Van Buren/Gage Canal GPA/ZC/ZA Honey Hills Drive Variance and Land Use
Indian Health Care Facility Title 18 Adult Business Regulation
Truck Terminal/Fueling Depot MR Zone Beer Tasting/Sales Use Determination
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JCL-Barricade Office/StorageCUP Commercial Center
' Barton Plaza C
Small Lot SubdivisionGT Roadand Vivienda Subdivision Ordinance
PoliticalSi96-Code Amendment
Uniiek,Dental Lab-Determination of Use
Low Brow Irik ACUO RpoeVeloprp6nt Plan
Planning Cdrhm.ission Procedures Manual Dance D'imensio ns Studio,
Blue Moqntpin Transmission Buildings HaM'Rq4io rdiriance
Swertfegor Garage Building Michigan Ave.Penske Truck ROnta[
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General Plan Uodate/EIR.Mint Workshop
618ndora:Drive 2-story single family residdrice
Ba"rton/Freston Two-Story dffice Building
Twin Canyon Drive 2-story house/basement 0
Coriceptijal.SUbdivision bes.ign Reversion to Acreage GT Rd and Vivienda.
Commercial Bldg/Site Design/Architectural Guidelines Palm Court I Conditional Use Per "M it-
(VS/PharrnacV Center Gw6n,Kargqr Park
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SuoeriorPool Products Building Grand Terrace Fitn6ss Nitk
The 35 lot subdivision west-of Mt.Vei-rion
The Karger Properties
lon:Battery Power Station
Manhole B'04d6rs
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There have also been many other-individual residentiali.c6mmerc-lal and MU-strial:Casps. E-E
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Moving forward, lwish:niy associates oh:ihe:P-la,nnihgCominissicih-t the Very best. It best. a pleasure
to work With them and all of the-citizen volunteers that. have-sat behind the dais.
Thank you for your cooperation in this FL
matter.
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Sincerely,
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Doug Wilson
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AG E NDARE P.O.RT
MEETING DATE: July 9., 201.3, -Council item
TITLE: Settlement Agreement and Mutual General - Release
Between the City of :Grand Terrace and the Riverside
HighlandWater Company
-� PRESENTED BY: Betsy Adams, City Manager
RECOMMENDATION: Approve Settlement Agreement and Mutual General Release
between the City of Grand Terrace and the Riverside
Highland Water Company and authorize the Mayor to sign
the agreement.
BACKGROUND:
In: late 2011, the City .and the Riverside Highland Water Company (RHWC).agreed on
the need for an independent records review of wastewater (sewer) billing performed by
RHWC on behalf of the City.. The City and:RHWC agreed on the.specific procedures for
the review and on. March 29, 2012 :the City retained the accounting firm of Rogers
Anderson Malody .& Scott, LLP :(RAMS,) to perform this -work. On March- 28, 2013,
RAMS provided a'draft:report-on the records review to the-City who in turn provided a
copy to RHWC. On April 11,. 2613, RHWC advised the City of its general concurrence
�! with .the draft report which identified for the years of 20.09, 2010 and-201? that RHWC
collected $47,123,37,in fees in excess of what was remitted to the City. RAMS issued
the final.report, Independent_Accountants' Report, to the City on April 18, 201:3 and the
City provided it to RHWC on April 23, 2013.
DISCUSSION:
On April.-24, 2013,. RHWC expressed the desire to enter into a Settlement Agreement
and Mutual General Release (Agreement) for the period of 2005 .through 2011 for the
amount of $120,100. Staff reviewed this offer and presented it to the Council for
consideration during. Closed Session on May 14, 2013. Under the terms of the
_Agreement the City .and RHWC "wish .to forever resolve, settle, and.:discharge their
differences under circumstances where neither;party admits the validity of any of-the
contentions of the other party, including whether or not CITY would be entitled to any
other or further rights or relief:" The Board of Directors of RHWC, approved the
Agreement at its Board Meeting on June 27, 2013. Staff recommends the Council also
approve the Agreement.
.FISCAL IMPACT:
The $120,1-0.0 payment from RHWC due from the approved.Agreement will be credited
to the fund'balance of the City's Wastewater Fund(Fund 21),
.ATTACHMENTS:
Packet Pg.15 ;
• RHWC Agreement July 2013
APPROVALS:
Betsy Adams Completed 07/02/2013 11:35 AM
Finance Completed 07/02/2013 11:49 AM
City Attorney Completed 07/02/2013 3:55 PM
City Manager Completed 07/02/2013 5:18 PM -
City Council Pending
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PacKet�Pg: 16
SETTLEMENT AGREEMENT ANb MUTUAL GENERAL RELEASE
THIS WRITING REPRESENTS THE SETTLEMENT AGREEMENT AND GENERAL RELEASE,
hereinafter referred to as "AGREEMENT;`'-made and entered into, in the City of Grand!Terrace,
to be performed in the City of Grand Terrace, on this 9th day of July, 2013, by and between the.
CITY OF GRAND TERRACE {hereinafter referred :to as "CITY"), a public entity, and the
RIVERSIDE HIGHLAND WATER (hereinafter:referred to as"RHWC"), a mutual water company.
+' WHEREAS, CITY and RHWC agreed on the need for an independent records review of
sewer billing (hereinafter referred to as"REVIEW") performed by RHWC on behalf of City;
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WHEREAS, CITY and RHWC agreed REVIEW.would be for the calendar years of 2009,
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2610 and.2011.;
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WHEREAS,.CITY and RHWC-agreed to specific agreed=upon procedures for REVIEW;
WHEREAS, CITY retained the accounting firm.of Rogers Anderson Malody & Scott, LLP C
(hereinafter referred to as "RAMS") on March 29, 2012 to perform REVIEW;
WHEREAS, RHWC fully cooperated with RAMS on all phases of REVIEW;
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WHEREAS., on March 28, 2013 RAMS completed REVIEW and provided a draft report
'(hereinafter referred=to as "DRAFT")to CITY;
` WHERAS, on March 28, 2013 CITY provided RHWC with DRAFT for review and' G
comment; v
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WHEREAS, on April 11, 2013 RHWC' advised CITY of its general concurrence with- c
DRAFT.; >,
WHEREAS, neither. CITY nor RHWC made any changes to DRAFT;
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WHEREAS, on April 18, 2013 RAMS issued an Independent Accountants' Report d
(hereinafter referred-io as REPORT);
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WHEREAS, on April 23, 2013 CITY provided RHWC with REPORT which noted fees
collected by RHWC in,excess of fees remitted to CITY for the period of 2009, 2010 and 2011 to
be Forty Seven Thousand One Hundred-Twenty Three Dollars and Thirty Seven Cents
($47,123.37);
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WHEREAS, on April 24, 2013 RHWC expressed -the desire to enter into a Settlement
Agreement and Mutual General. Release (hereinafter referred to as "Agreement") for the period a
of 2005 through 2011 for the amount of One Hundred Twenty Thousand One Hundred Dollars
($120,100);
WHEREAS, the CITY and RHWC wish.to forever resolve, settle,and discharge their
differences under circumstances. where neither party admits the validity of any of the-
contentions of the other party, including whether or not CITY would be entitled to any other or
further rights or relief.
Packet Pg. 17'
Settlement Agreement and Mutual General Release
Page 2
NOW,THEREFORE, IT IS AGREED BETWEEN CITY AND RHWC as follows:
1. Benefits.
RHWC shall pay to CITY the sum of One Hundred Twenty Thousand One Hundred Dollars
($120,100). This sum represents the total funds to be paid to CITY by RHWC for calendar
years 2005 through 201.1. All funds agreed to be paid to CITY by RHWC hereunder shall be
paid in full within thirty (30) days from the execution of this AGREEMENT. '
2. Complete Release by Both Parties.
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Each party does hereby releases, acquits and discharges the other and their respective agents, Q
officers,.employees, council.members, and attorneys from any and all claims each.party has, or
may have, whether now.known or not relating to events leading up to this AGREEMENT. d
m
3, Knowing and Voluntary Waiver by the Parties. �s
c
The parties expressly waive and relinquish all rights and benefits.afforded by the provisions of E
Section 1542 of the Civil Cade and acknowledge that, even if later facts of any kind or
d
description are discovered which create a liability.of RHWC or CITY previously unknown and N
not suspected by either party, such liability will have been forever released by this c�
AGREEMENT. Section 1542 of the Civil Code provides as follows:
A general release does not extend to claims:which the creditor does,not know or suspect
to exist in his or her favor at the time of executing the release, which if:known by him or
her must have materially affected:his or her settlement.With.the debtor. =-
co
4. Non-Admission of Liability. N
a
By execution of this AGREEMENT neither party admits to the allegations, contentions; or claims
of the other party and each parties' allegations, contentions, and claims are denied by each
other party hereto. E
d
d
5. Sole and Entire Agreement. a
The provisions of this AGREEMENT contain all the agreements and promises made by any =
signatory hereto concerning the subject matter of this release and any prior understandings or W
representations that are contrary to, or in addition to, the agreements contained in this43
AGREEMENT and are of no effect and have been merged into the written provisions of this AGREEMENT. E E
eo
.6. Amendment and Modification. a
For purposes of interpretation of this AGREEMENT, neither party shall be deemed the author of
this document and it shall.not be construed in:favor of or against any party. The parties may not
amend,. revise or modify in whole or in part, the terms set forth herein, except pursuant to a
separate writing.agreed upon and signed by both parties.
7. Jurisdiction and Venue.
Packet't?g.,18
Settlement Agreement and Mutual General Release
Page S
This AGREEMENT and all questions -relating to its validity; -interpretation; performance, and
enforcement shall be governed by and construed in accordance with the laws of the State of
California. Bdth.oarties further agree that.San Bernaldi'no County, California, shall be the venue
for any action or proceeding that may be brought or arise.out of,,in connection With or by reason
of this-AGREEMENT.
8. Severability.
The provisions of this AGREEMENT are severable, and if any part. of it is found to be
unenforceable-, the other paragraphs shall remainAn full force and effect; This AGREEMENT d
J shall survive the termination of any arrangements contained herein. E
d
9. Attorney's Fees. a
m
Should any dispute develop between the parties hereto concerning the terms of this d
AGREEMENT, the :prevailing party in any proceeding which,may result. therefrom shall be
entitled to recover from the oth&its reasonable attorneys'fees incurred in such proceeding od
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- 10. Authority. E
E
Each undersigned represents- and warrants that ;its signature hereinbelow has the power, d
authority and right to bind their respective parties to each of the terms of this AGREEMENT, and 0 ;
shall:indemnify CITY and RHWC fully, including reasonable costs and attorney's fees: for any =
injuries or damages to CITY and.RHINC.in the event.th_at such authority or power is not, in fact,
held by-the signatory or is withdrawn.
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N
Executed this 9th:day of July, 2013, at Grand Terrace,-California.
' M
WE, THE -UNDERSIGNED, .HEREBY CERTIFY THAT WE HAVE HEAD THIS ENTIRE: N
AGREEMENT AND HAVE HAD THE TERMS USED THEREIN AND THE CONSEQUENCES
THEREOF EXPLAINED BY OUR RESPECTIVE ATTORNEYS. WE FULLY UNDERSTAND
THE TERMS AND CONSEQUENCES OF THIS SETTLEMENT AGREEMENT AND GENERAL c�
RELEASE. ;£
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as
CITY OF GRAND TERRACE RIVERSIDE HIGHLAND WATER COMPANY
Date: Date:
. oc
By: By:
Title: . .. .. .... Title:
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APPROVED AS TO FORM: APPROVED AS TO FORM:
Date: Date:;„
By: By: -tom
City Attorney RHWC Counsel
Packet,P.g: 19.
AGENDA RE-PORT
MEETING DATE:. July 9, 2013 Council Item
TITLE: Approval of Check Register No. 07-09-2013
PRESENTED BY:. Cynthia Fortune, Finance Manager
RECOMMENDATION: Approve Attached.Check Registers for June 30, 2013.and
July 9, 201:3; as submitted, which includes the Check
Register Account Index and Voucher Listings for-Fiscal Year
2012-13 and Fiscal.Year 2013-14.
BACKGROUND:
The-Check Register for July 9,2013 is presented in accordance with Government Code
§37202 and is hereby submitted for the City Council's approval.
The attached index to the Check Register is a guideline account List only and is not
intended-to replace the comprehensive chart of accounts used by the City and CRA
Successor Agency., Expenditure account number formats are XX-XXX-XXX [Fund=
Department-Account]. Expenditures :may be made from :trust/agency accounts (Fund
23-) XX-) or temporary clearing accounts which do not have a budgetary impact.
l-
A total of $451,361,.34 in accounts payable checks. was issued during the period for
services, reimbursements, supplies. and_ contracts acid °are detailed in the attached
check-register.
Listed are the attached check registers:
Title 0escri,:tion .......
. Amount
FY2012-13 Check Register ' Invoices aid as of.June 30, 20.1:3 ' - : $2111,147.09
'FY2012-13 Check Register- Invoices paid as of July 9, 2013 for $47,.955.80'
001 the rior fiscal Year FY2012-13.
FY2013=14 Check Register 'Invoices paid as of July 9, 2013._for $191,658.45
the current fiscal year FY2013-14
New.vendors:
Check Payee Description. Amou Fnt
No.
No New Vendors
Payments larger than $10,900:
Check No. payee Description Amount
69430_ City of Dalton Wastewater Treatment Advance for June $98,500.00
6.9431 ON of San Animal Control Services for June $10,135.75
Check payee Description Amount
No.
Bernardino
69441 Public Employee PERS Contributions for pay periods $51,948.96
.Retirement Sys ending 3/29/13 to 5/10/13
69442 Public Employee PERS Contributions for pay period $12,671.26
Retirement Sys endingMarch 15, 2013
69450 CA Pub. Employ PERS Health Insurance for u
Ret. Systems
July $12,605.34
69451 California JPIA FY 2013-13 Liability & Workers Comp $165,948.00
Insurance
69463 Southern Energy Usage for May $12,321.44
California Edison
69472 e Services Financial
Srvic Finance Department Services for June $19,040.00
Ser
Payroll costs for:the period ending June 21, 2013
Pay Period Ending Period Per. Amount
13 1 06/21/2013 Biweekly $51,042.49
FISCAL IMPACT:
All disbursements are made in accordance with the Adopted Budget for Fiscal Year
2012-13 and Fiscal Year 2013-14.
ATTACHMENTS:
• Check Register Account Index
• Check Register-FY 2012-13 Year End
• Check Register FY 2012-13 #001
• Check Register FY 2013-14
APPROVALS:
Finance Completed 07/03/2013 1:09 PM
Cynthia Fortune Completed 07/03/2013 2:38 PM
City Attorney Skipped 07/03/2013 2:55 PM
City Manager Completed 07/03/2013 2:54 PM
City Council Pending
- Packet�Pg '21
City of Grand Terrace
Check Register Index
FD No. Fund Name Dept No. Department Name/Cost Center Acct No. General Account Numbers
09 'CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES
10 GENERAL FUND 120 CITY MANAGER 139 :EMPLOYEES'BENEFIT PLAN
11 STREET FUND 125 CITY CLERK 140 :RETIREMENT,
_12: STORM:DRAIN FUND 140 FINANCE 142 :HEALTH/LIFE INSURANCE
13 PARK FUND 160 CITY ATTORNEY 143 WORKERS'COMPENSATION
14 AB 3229 COPS FUND 17.2 BUILDING&SAFETY 138/141 MEDICARE/SUI
15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 210- OFFICE EXPENSE
16 GAS TAX FUND 180 COMMUNITY EVENTS 218=219 NOW CAPITAL FURN/SMALL TOOLS
17 TRAFFIC-SAFETY FUND/TDA FUND 185 RENTAL INSPECTION PROGRAM 220 SPECIAL DEPARTMENTAL EXP
c 19 FACILITIES DEVELOPMENT FUND 187 ENFORCEMENT PROGRAM 230 ADVERTISING
20 MEASURE'I FUND •190 GENERAL'GOVERNMENT(NON-DEPT) .235 'COMMUNICATIONS
21 WASTE WATER DISPOSAL FUND 195 FACILITIES MAINTENANCE 238-239 UTILITIES
22 COMMUNITY DEV.BLOCK GRANT 370 COMMUNITY&.ECONOMIC DEV 240-242 RENTS'&LEASES
26 )LSCPG/LGHTG ASSESSMENT DIST. 380 MGT-INFORMATION SYSTEMS 245-246 MAINT BLDG GRNDS EQUIPMNT
44 BIKE LANE CAPITAL FUND 410 LAW ENFORCEMENT 250-251 PROFESSIONAL SERVICES
46 STREET IMPROVEMENT PROJECTS- 430 RECREATION SERVICES 255-256 CONTRACTUAL SERVICES
47 BARTON RD. BRIDGE PROJECT 440 CHILD CARE 260 INSURANCE&SURETY BONDS
48 CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 265 MEMBERSHIPS&DUES
32 CRA-CAPITAL PROJECTS FUND 510 STREET&SIGNAL LIGHTING 268 TRAINING
33 CRA-DEBT SERVICE FUND 600 WEST SIDE PARK 270 TRAVEUCONFERENCES/MTGS
34 CRA-LOW&MOD HOUSING 601 TRACT 14471 PICO&ORIOLE 272 FUEL&VEHICLE MAINTENANCE
602 FORREST CITY PHASE II 570 WASTEWATER TREATMENT
631 STORM.DRAIN MAINTENANCE 33-300 DEBT SERVICE
801 PLANNING COMMISSION 7XX FACILITIES IMPRV(NO CIP)
802 CRIME PREVENTION UNIT 700 COMPUTER-RELATED
804 HISTORICAL&CULTURAL COMM; 701 VEHICLES&EQUIPMENT
805 SENIOR CITIZENS PROGRAM
807 PARKS&.REC COMMITTEE.
808 EMERGENCY OPERATIONS PROG.
+' Attachment: Check Register Account Index (1302 : Check Register No.07-09-2013) x' 3
Year End June 30,2013 Check Register _3.,F:b-
vchlist Voucher List Page: 1
06/28/2013 9:41:45PM CITY OF GRAND TERRACE
Bank code: bofa eM-
0
N
Voucher Date Vendor Invoice 'Description/Account Amount p
69424 6/28/2013 011216 JONES&MAYER 63620 April Legal Counsel Retainer o
10-160-250-000-000 4,279 00 0
10-`190-280-000-000 721.00. Z
21-572-251-000-000 130 00
32-200-251-000=000 37.00 y
Total: 5,197.00
69425 6/28/2013 011216 JONES&MAYER 63622 April Successor Agency Legal Counsel
32-200-251-000-000 9,990.00 a)
Total: 9,990.00 V'
69426 6/28/2013 011216 JONES&MAYER 64126 May Successor Agency Legal Counsel
M
32-200-251-000-000 5,494.99
Total: 5,494.99
c
69427 6/28/2013 011216 JONES&MAYER 63271 March Legal Counsel Retainer W
L
10-160-250-000-000 3,280.00 d
10-190-280-000-000 1,757.00 M
21-572-251-000-000 130.00
Total: 5,167.00. V_
0
69428 6/80/2013 010693 ARROWHEAD.UNITED WAY PR End 6/7/13 Employee Contributions for PR End 6/7118 N
10-022-65-00 17.50 ur
Total: 17.50
N
69429 6/30/2013 011031 CINTAS CORPORATION#156 150105885 REST ROOM SUPPLIES 0)
a>
09-440-228=000-000 170.33 n=
150846967 REST ROOM SUPPLIES Y
09-440-228-000-000 169.66 a)
Total: 339.99 V
w
69430 6/30/2013 001840 CITY OF COLTON June Advance June Wastewater Treatment-Advance E
21-570-802-000-000 98,500.00 .c
Total:: 98,500.00 M
69431 6/30/2013 006436 CITY OF SAN BERNARDINO 2013=10000067 JUNE ANIMAL CONTROL SRVS Q
Page: 1
Packet:Rg:23;
vchlist Voucher List Page: 2
06/28/2013 9:41:45PM :CITY OF GRAND TERRACE
Bank code: bofa
cM
T_
Voucher Date Vendor Invoice Description/Account Amount N
69431 6/30/2013 006435. CITY OF SAN BERNARDINO (Continued) c
10-187-256-000-000 5,774.50 0
10-187-256-000-000 4,361.25 C
Total: 10,135.75 Z
L
d
69432 6/30/2013 00.1907 -COSTCO#478 0478 14 0103 70 FOOD'FOR SNACKS/LUNCHES w
- 09-440-220-000-000 137.58 .�
Total: 1:37.58 W
Y
69433 6/30/20.13 011061 EZ SUNNYDAY LANDSCAPE 3410 JUNE MONTHLY PARK MAINT d
10-450-255=000-000 4,345.00 U.
Total: 4,345.00 N
:o
69434 6/30/2013 002740 FRUIT GROWERS SUPPLY 91296224 MAINT SUPPLIES �
10450-245-000-000 348.82 .0
Total: 349.82 C
LU
69435 6/30/20.13 003170 HdL COREN&CONE 001881.4-IN Oct-Dec 2012 Property Tax Services m
32-370-255-000-000 625.00 >-
Total: 626.06 V
N
69436 6/30/2013 011197 :INDEPENDENT STATIONERS, INC. IN-000300205 Tax-not billed on original invoice c
10-125-210-000-000 43.35 ��N..
Total: 43.35 1
69437 6/30/2013 011211 JAN-PRO CLEANING SYSTEMS 36451 JUNE JANITORIAL SVCS w
N
10-195-245-000-000 641.00 CO
10-450-245-000-000 334.00 IX
Total: 975.00 v
m
69438 6/30/2013 011216 JONES&MAYER .62911 Special Counsel-Feb Waste Water
V
21-572=251-000=600 37.00
63270 March:Litigation-Services
d
1.0-190-280=000-000 111.00 E
63619 April Litigation Services
10-190-280-000-000 19.63
Total-: 167.63 Q
Page:. 2
:, mcket Pg::;24
vchlist Voucher List Page: .3
06/28/2013 9:41:45PM CITY OF GRAND TERRACE
Bank code: bofa
M
Voucher Date Vendor. Invoice Description/Account Amount N
69439 6/30/2013 004203 KNOTTS BERRY FARM - 06212013 C.Care Annual Trip-5 tickets c
09-440-223-000-000 143.00 c
Total: 143.00 C
Z
66440 6/30/2013 011206 MIDAMERICA ADMIN&RETIRE PR End 5/30/19 Contributions for PR End 5/30/13
10-022-68-00 147.82' a
C PR End 6/7/13 Contributions for PR End 6/7113
- d
10-022-68-00 1:74.65
F Total: 322.47 v
d
69441• 6/30/2013 005702 PUBLIC EMPLOYEES'RETIREMENT PR End 3/2.9113 PERS Contributions-PR End 3/29/13 V
10-022-62-00 12,795.97 C"
PR End 4/12/13 PERS Contributions-PR End 4/12/13 c
M
10-022-62-00 12,833.88
PR End 4/26/13 PERS Contributions-PR End'4/26/13 'a
10-022-62-00 13,498.71 ILI
PR End 6/10/13 PERS Contributions-PR End 5/10/13
10-022-62-00 12,820.40
Total: 51,948.96 ch
69442 6/30/2013 005702 PUBLIC EMPLOYEES'RETIREMENT PR End 3/15/13 PERS Contributions-PR End 3/15/13 C4
CD
10-;U2-62-00 12,671.26 _04
Total: 12671.26 ,LL
it
69443 6/30/2013 006310 ROADRUNNER SELF STORAGE INC. 16043 JUNE STORAGE RENTAL
10-140-241-000-000 124.00
` Total: 124.00 a)
69444 6/30/2013 011175 ROBLES,SYLVIA May 2013 May Health Insursance Reim-Rolbes
10-110-142-000-000 453.35 s
Total: 453.35 V
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69445 6/30/2013 006365 S&S WORLDWIDE 7741018 SCHOOL AGE SUPPLIES
09-440-223-000-000 215.37 .Ec
Total: 215.37 ca
69446 6/30/20.13 007005. SO CAL LOCKSMITH 23583 Fitness Park Keys Q
Page: 3
Packet•ipi 25
i
vchlist Voucher List Page: 4
06/28/2013 '9:41:45PM CITY OF GRAND TERRACE
Bank code: bofa .�
M
Voucher Date Vendor. Invoice Description/Account Amount N
O)
69446 •6/30/2013 007005 SO CAL LOCKSMITH (Continued) c
10-450-245-000-000 14.58 c
23603 Fitness Park Locks o
10=450-245-000-000 77.63
23656 Fitness Park Keys
10-450-245-000-000 14.58
Im
Total: 106.79 �
69447 6/30/2013 006898 SYSCO FOOD SERVICES OF'L.A. 3061804633 -FOOD&SUPPLIES FOR SNACK/LUNCHES FOR
09-440-220=000-000 986.01 .c
Total: 886.01 V
N
69448 6/30/2013 010712 TASO TECH, INC. 1400 Eden Server Support
M
10=380-250-000-000 210.00
1401 Server Back-up Support
10-380-2507000-000 420.00 W
1417 Server Back-up External Hard Drive
10-380-250-000-000 513.08 }
1418 Cisco VPN/Firewall en
10-380-250-000-000 1,023.75 N
1419 Barracuda Spam.&Virus Firewall 300 c
10-380-250-000-000 1,010.24 C14
Total: 3;177.07 .LL
L
69449 6/30/2013 011253 TLMA ADMINSTRATION TL0000009741 MAY SFL.COSTS +°r
N
16-510-255-000-000 244.20 .0)
Total: 244.20 W
_ Y
26 Vouchers for bank code: bofa Bank total: 211,747.09 avi
s
26 Vouchers in this report Total vouchers: 211,747.09' U
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Page: 4
,P3cket:iP9..2&, '
FY 2012-13 Check Register#001 3F:c
vchlist Voucher List Page: 1
07/03/2013 12:20:32PM CITY OF GRAND TERRACE
Bank code: bofa M
0
Voucher Date Vendor Invoice Description/Account Amount N
CD
69459 7/3/2013 001206 ARROWHEAD CREDIT UNION May/June 2013 May/June Visa Charges c
10-110-220-000-000 Council Refreshments 37.31 0
10-125-270-000-000 Municipal Clerks Institute Conference/Travel 806.80
09-440-238-000-000 Child-Care.Graduation/His Day Event Supplies 28.18
10-195-245-000-000 City Hall Supplies 796.61 Q
23-200-14-00 Child Care CPR Seminar Lunches/Snacks 160.06 y
tm
Total: 1,828.96
69460 7/3/2013 001213 AT&.T June 2013 June Phones and Internet Service Y
09-440-235-000-000 96.35 ..°c
10-190-235-000-000 476.84 V
Total: 573.19 cV
o
M.
69461 7/3/2013 011092 METLIFE-GROUP BENEFITS JuneDental June Employee/Dep Dental Insurance
10-022-61-'00 1,21970
Total: 1,219.70 51
69462 7/3/20.13 010097 NEXTEL COMMUNICATIONS 410575025-128. 1 Mar/June Maint/Code.Enf Phones Cl)
10-17.5-240-000-000 779.59
Total: 779.59 N
69463 7/3/2013 006720 SO.CA.EDI$ON COMPANY May 2013 May Energ }
y Usage u-
�,
09-440-238-000-000 1,051.70 0
10-172-238-000-000 52.91 0
10-175-238-000-000 52.90 d
10-190-238-000-000 3,264.87 Y
10-450-238-000-000 833.28
10-805-238-000-000 1,011.30
26-600-238-000-000 49.80 V
26-601-238-000-000 41.50 c.
26-602-238-000-000 58.10 •
1.6-510-238-000-000 5,915.08 =
Total: 12,321.44 w
69464 7/9/2013 011198 ASCAP 500748485 ANNUAL MUSIC LICENSE FEES Q
Page: 1
:Packet.Pg.,27
vchlist Voucher List Page: 2
07/03/2013 12:20:32PM CITY OF GRAND TERRACE
Bank-code: bofa
Voucher Date Vendor Invoice Description/Account Amount v-
0
69464 7/9/2013 011198 ASCAP (Continued) NCD
09-440-228-000-000 100.00 c
10-195-245-000-000 127.00 ~o
10450-245-000=000 100.00 C
09440-228-000-000 0.89 Z
10-195-245-000-000 1.13 .4)
10-450-245-000-000 0.90 2
Total: 329.92
69465 7/9/2013 010293 AVAYA; INC. 2732599963 May/June:Phone&Voicemail Maint
v
10-190-246-000-000 183.46. t
Total: 183.46 V
69466 7/9/2013 :001942 DATA TICKET'INC. 47.646 MAY PRKG CITATION PROC'SVCS M'
10-140-255-000-000 100.00
Total: 100.00
0
69467 7/9/2013 011267 LAGERLOF,SENECAL,GOSNEY 47933 LEGAL SVCS-WASTEWATER
21-175-250=000-000 9,324.50
Total: 9,324.50. A
0
60468 7/9/2013 005400 OFFICE DEPOT 662035060001 Office Supplies N
10=140-210-000-000 91.26 U.
662035245001 Office Supplies r
10-380-210-000-000 21.16 9
662038246001 Office Supplies tM
d
10-380-210-000-000 154.08 w
662035247001 .Office Supplies
10-140-210-000=000 9.16 V
Total: 275.65 ..
69469 7/9/2013 005586 PETTY CASH 06272013 Replenish C.Care•Petty Cash
09-440-220-000-000 8.78 t
09-440-221-000-000 75.96 coo
09-440-223-000-000 93.7.9 Q
09440-228-000-000 218.68
Total 397.21
Page_ 2-
:�Packet�P;g::28; ;
vchiist Voucher List 'Page: 3
07/03/2013 12:20:32PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor. Invoice Description/Account Amount
N
69470 7/9/2013 011175 ROBLES,SYLVIA June 2013 June Health Insurance Reim-Robles
10-110-142-000-000 453.35 9
Total: 453.35 0
O
69471 7/9/2013 011110 TIME WARNER CABLE_ 844840...7.245 JUN/JUL CABLE-&INTERNET SVCS z
10=805-238-000-000 128.91 d
844840..3817 JUNMUL CABLE&INTERNET SVCS N
10-805-238-000-000 58.91
844840..3825 JUN/JUL CABLE&INTERNET SVCS
10-805-238-000-000 58.91 v
Total: 246.73
U
69472 7/9/2013 011256 WILLDAN FINANCIAL SERVICES 010-21503 JUNE FINANCE DEPARTMENT SERVICES
10-140-250-0007000 19,040 00 .M
Total: 19,040.00
69473 7/9/2013 010864 WIRZ, MATT 07012013 Mileage Reimbursement-Wirz o
Co
21-175-271-000-000 137.64 M
Total: 137.64 r;
A
69474 7/9/2013 007987 XEROX CORPORATION 068839735 JUNE WC5755A XEROX COPIER o
.N
1 0=1 90-700-000-000 305.27 y.
10-190-212-000-.000 81.32 `
608367259 MAY WC7556P XEROX COPIER
10-190-700-000-000 287.57
10-190-212-000-000 10.30
Total: 744.46
c.�
16 Vouchers for bank code: bofa Bank.total: 47,955.80 .a)C
V
16 Vouchers in this report Total vouchers: 47,955.80 c
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Page: 3
PackefP:g.;�29'
FY 2013-14 Check Register
vchlist Voucher List Page: 1
07/03/2013 11:58:18AM CITY OF GRAND TERRACE
1
Bank code: bofa
Voucher„ Date, Vendor Invoice 'Description/Account M
Amount C
69450 7/9/2013 010996 CA PUB EMPLOYEES'RET.SYSTEM 1018 July PERS Health Insurance-Emp%Dep N
CD
10=190-265-000-000 35.22 c
10-022-61-00 4,933.78. ~o
09440-142-000-000 .2,401.75 C
\ 10-120-142-000=000 633.09' Z
10-125-1.42-000-000 317.35 d
w
10-140-142-000-000 358.15 y
10-172-142=000-000 419.35 aa)
10-175-1427000-000 578.02
10-185-142-000-000 136.01
10-370-142-000-000 521.35
1073807142-0007000 453.35 v
10-450-142-000-000 181.34 c-4
10-625-142-000-000 206.2.7 rC)i
16-175-1427000-000 566.69
21-175-142-000-000 317.35 'v
21-625-142-000-000 .88.40
32-200-142-000-000 457.87 c
Total: 12,605.34 C'4
U.
69451. 7/9/2013 001685 CALIFORNIA-JOINT POWERS PRIM00947 FY 2013-14 Liability/Work Comp Insurance
10-016-80-00 101,077.00- N
10-016-81-00 64,87.1:00 o�
Total: 165,948.0.0
Y
69452 7/9/2013 010619 INTERNATIONAL CODE COUNCIL FY 2013-14 FY 13-14'Membership Renewal-R.Shields
d
10-172-265-000-000 50.00 V
Total: 50.00
69453 7/9/2013 005024 NEOPOST USA INC. 50262235 FY 2013-14 POSTAGE METER RENTAL.
E
10-190-211-000=000 643.20 v
Total: 643.20
Q
69454 7/9/2013 00511:5: NOVELL INC. 1826920 FY13-14:Novell&Groupwise Licenses
10-380-250-000-000 1,462.00
Total'- 1,452.00
Page: 1
PackeVp0 ;3 ' _"
vchlist Voucher'List Page: 2
07/03/2013 11:58:18AM' CITY OF'GRAND TERRACE
Bank code: bofa
Voucher Date Vendor.. Invoice Description/Account Amount
M
69455 7/9/2013 011218 PAY PLUS SOLUTIONS, INC. 2500 JULY-DEC CALPERS REPORTING E-TOOLS o
10-140-265-000-000 582.00
Total: 582.00
ti
69456 7/9/2013 011059 PRIORITY MAILING SYSTEMS LLC 'INV289176 FY 93-14 Equipment Maint Agreement 0o.
10-190-246-000-000 382.00 Z
Total: 382.00
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69457 7/9/2013 010657 PROGRESSIVE SOLUTIONS 36556 FY 2013-14 Annual Software Maint 'tM
10-140-246-000-000 4,103.56 W
10-187-246-000-000 5,,439.00 d
Total: 9,542.56 t
69458 7/9/2013 011071 STANCKIEWITZ,W. July 2013 July Health Insurance Reim-Stanckiewitz V
10-110-142-000-000 453.35 cm
Total: 453.35
9 Vouchers for bank code: bofa Bank total; 191,658.45 T-
A
9 Vouchers in this report Total vouchers: 191,658.45 N
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Packet'P:g. 31
�8A .
p AGEN-DA REPORT
MEETING DATE: July 9, 201:3- Council Item
TITLE: Twentieth Amendment to Law Enforcement Services
Contract No. 94-797 with County of San Bernardino
PRESENTED BY: Betsy Adams, City Manager
RECOMMENDATION; Approve Twentieth Amendment to Law Enforcement
Services Contract No. 94-797 with County-of San Bernardino
and authorize the Mayor to execute the agreement.
BACKGROUND:
Since incorporation, the City has contracted with the County of San Bernardino for law
enforcement :services provided through the. Sheriffs Department: Each fiscal year,
cities which contract for law enforcement services are required to approve a contract
amendment that specifies the level :of services for the year (Schedule A) which is then
approved by the Board of Supervisors.
DISCUSSION:
On June 25, 2048, the Council adopted the. budget for Fiscal Year 2013-14 which
included the removal of one Deputy Sheriff :position (40 :hours :per week) from the
agreement for law enforcement services. This service level reduction went into effect
on July 1, 2013- The adopted budget:includes the removal of a second :Deputy Sheriff
position on December 1; 2013 (40 hours per week). These actions.could be mitigated if
the Council places a local revenue measure on the November 5, 2013 ballot which'is
subsequently approved by the voters.
The Twentieth Amendment to the agreement for-law enforcement services includes the
removal of only, one Deputy Sheriff position in Schedule A -- hours have been reduced
from-248 per week to 208 per week. If the second Deputy Sheriff position needs,to be
removed, .or conversely if the first Deputy Sheriff position can. be added back after a
favorable vote for a local revenue measure, the Twenty-First Amendment to the
agreement for :law enforcement services will be brought forward for approval at the
Council Meeting on December 10, 2013.
FISCAL IMPACT:
The Twentieth Amendment to the agreement for law enforcement: services is a
contractual obligation of $1.,581,757 for Fiscal Year 2013-14 primarily of the General
Fund. The State budget for'this fiscal..year maintains Supplemental Law Enforcement
Services Fund/Community Orierited-:Policing Services-(SLESF/COPS) funding for local
government which is $100,00 for Grand Terrace.
The $1,531,737 for law enforcement services is budgeted as follows:
Packet Pg.'32
Account# Description Amount $)
10-410-255 County Administrative Cost 64,804
10-410-256 Law Enforcement Contract Service 1,366,953
14-411-256 SLESF/COPS 100,000
Total 1,531,757
It should be noted that the Twentieth Amendment does not include the cost for vehicle
fuel and maintenance, overtime or CAL ID. These expenses are budgeted separately
and included the overall budget for law enforcement.
ATTACHMENTS:
• SheriffAgreement 2013-2014
APPROVALS:
Betsy Adams Completed 07/02/2013 11:35 AM
Finance Completed 07/02/2013 11:46 AM
City Attorney Completed 07/02/2013 4:39 PM
City Manager Completed 07/02/2013 5:24 PM
City Council Pending
_:Packef�Pg.33 '.
a'
FOR COUNTY USE ONLY
New FAS Vendor.Code S�' Dept. Contract Number
CO Change
SHC A 94-797 A-20
Cancel
ePro Vendor Number ePro Contract;Number
County Department Dept. Orgn. Contractor's License No.
Sheriff SHC SHC
County Department Contract Representative Telephone Total Contract Amount -
County of San Bernardino Steve Higgins,Captain (909)587-0640 $1,531,757
FAS Contract Type d
Revenue Encumbered FI Unencumbered 171 Other:
STANDARD CONTRACT If not encumbered or revenue contract type,:provide reason: Q
Commodity Code Contract Start Date Contract End Date Original Amount Amendment Amount
E
07/01/13 06/30/14 $ $1,531,757
Fund Dept. Organization Appr Obj/Rev Source GRC/PROJ/JOB No Amount c
AAA SHC SHC 0565 GRANDT $1,531,757 to
Fund Dept. Organization Appr. Obj/Rev Source GRC/PROD/JOB No. Amount
$ J
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Fund Dept. Organiiatiori Appr. Obj/Rev Source GRC/PROD/JOB;No. Amount r;
$ d
Prcject'Name Estimated Payment Total by Fiscal Year -Ep
Contract.Law.Enforcement FY Amount I/D FY Amount I/D
2013-14 E
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rHIS CONTRACT is entered into in the State of California by and between the County of San.Bernardino, hereinafter called I
the County, and
Name o
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City of Grand Terrace hereinafter called CITY ``'
Address
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22795:Barton_Road c
Grand Terrace, CA 92313-5207
Telephone Federal ID No.or Social Security No. o
(909)824-;6621 C14I
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1T IS:HEREBY AGREED AS. FOLLOWS:. E
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(Use space below and additional bond sheets. Set forth service to be rendered,amount to be paid,manner of payment time for performance or completion, `
determination of satisfactory performance and cause for termination,other terms and conditions,and attach plans,specifications and addenda,if any.) a
TWENTIETH.AMENDMENT
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Contract No. 94-797 to provide law enforcement service to the City of Grand Terrace is hereby amended, effective co
July 1, 2013, by replacing Schedule A, referred to i.n:paragraph IV, with.the Schedule A attached hereto and
incorporated herein by reference. 'E
Except as amended, all other terms and conditions remain as stated therein. a
Auditor-ControlterlTreasurerTaxCdllector t/se On/
O'Contract Database ❑FAS
Input Date Keyed By
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;Packet Pg.34'
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[With the exception of signatures, this page intentionally left blank.]
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COUNTY OF SAN BERNARDINO City of Grand Terrace o
.(Print or type naive of corporation,company,contractor,etc.) M
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► By OI
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Janice Rutherford, Chair, Board'of Supervisors (Authorized signature-sign hhlue ink) _
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Dated. Name m
(Prin(or type name ofperson signing contract)
SIGNED AND CERTIFIED THAT A COPY OF THIS
DOCUMENT HAS BEEN DELIVERED TO THE Title •L
CHAIRMAN OF THE BOARD :(Print or Type) °'
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Laura H'.Welch Dated: y
Clerk of.the Board of Supervisors
of the County of San Bernardino
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By Address 22795 Barton Road
Deputy Q
Grand Terrace, CA 92313-5207
Approved as L I Form Reviewed by Contract Compliance Presente to gqSfo gnature
County Counsel,by Steve ngley, ep i Stephen gins,
Date Date Date
Revised 03/22/2012 Packet ft. 35
$QHEQU4E' A
Law Enfor ernont,8eivices Contract.
City of Grand Terrace
2613-14
'Less 40 hours per week patrol time
FY-2013-14
LEVEL°017 SERVICE
COST c Q
0.21 - Lieutenant 4711-28 1 E
0.90 - -Sergeant Il 73591 1
0.56 = :Detective/Corporal (20 hours permeek)
92-152 -
5:76 Deputy Sheriff(208�hours,per week) 8,$0:410 1
1.26 Office-Specialist
63,,183 1
0.14 Motor Pool,Services Assistant 0;345 1
8.00
Marked Unit 35,961 2
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1;00 Unmarked Unit 7,215 2
1.00 Citizen Patrol, 1:A25 3
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Dispatchrvice-s *.I
. Se 79,965 1
7 HTs'(Amortized over 7-y-ears) 3,374
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7 HTs (Access& Maiht Only) ...a
4,368
8 = TtI8er,Re0lacertieiht(Amortized over 4-years) 2;6' -2 4
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Administrative Support 6,590
Office Automation 10,7-82
Services &-Supplies 11,367
Vehicle.Insurance 8,266
Personnel Liability& Bonding 20,13-8
County Aftinistr6tive Cost CO)
64,604
TOTAL COST: -$ 1,531 j767 1 le
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Monthly Payment Schedule
1ST 04
payment due-July 15, 2013: $127,651 *J
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2 -through 12th payments due the 5th of each month: $_l 27-,%$ E
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Personnel costs include-salary and benefits'and-are subject tiochange by Board of Supervisors'action.
2Vehicle costs do not include fuel and maintenance. The city is responsible sible for fuel and:maintenance of al-I
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contract vehicles. Any fuel and maintenance costs charged to the county Will be billed to the city- on a
quarterly invoice,
3N.o replacement cost is included for donated and-grant-funded Vehicles.
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SCHEDULEA
L_aw Enforcement Services Contract
City_ of Grand Terrace
2013-14
Additional Costs.Billed Quarterly: w
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The City will:be billed on a quarterly basis for the following items:
• Actual-overtime cost-. �,=
• Actual:on-call cost (on�call pay for safety employees for FY2�13-14 is$185 per week).
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• Actual cost of vehicle fuel and maintenance.
Professional:services from private vendors and other services, suppiies and personnel costs 02
above the contract formula. C
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LEVEL-OF SERVICE SUMMARY
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SAFETY: GENERAL:
Lieutenant - 0:21 Office Specialist - 1.26
Sergeant - 0.90 Motor Pool.Services Asst - 0.14
Detective/Corporal - 0.56 Dispatchers - 0.94 c
Deputy Sheriff - 5.76 2;34
7.43
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VEHICLES: DONATED VEHICLES: CM
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Marked Patrol Units 3 Radar Trailer
Unmarked Units Code 3 - 1 m
Citizen Patrol - 1 tM
Donated Vehicles-Ins Only. - 1
6 * (Included for insurance costs only)
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