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09/10/2013 c�I7C�Y OF GR, AND -TERRACE AGENDA & STAFFREPORTS _ FORTH E REGULAR-MEETING OF THE CITY COUNCIL AND THEbTY COUNCIL AS-THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY &THE GRAN D:TERRACE,HOUSING,AUTHORITY TUESDQY; September 9,.-2013" 6:0,0 P.M. Regular Meeting COUNCIL,CHAMBERS_ -GRAND TERRACE CIVIC CENTER- 2279.5 BARTON ROAD GRAND.TERRACE,_CA 92313„ = FILE DORY RIffil I I F K, CAE Walt-Stanckiewitz, Mayor Bernardo Sandoval; Mayor Pro Tom Darcy McNaboe, Council-member 'Jackie Mitchell, Councilmember a. Sylvia Robles, Councilmember Betsy Adams, City"Manager Richard L. Ad'am_ s,•Cit.,y. Attorney . Cynthia Fortune'jinance Manager. Richard Shields,;Community Development Director Tracey-Martinez,, City Clerk The Grand Terrace`City'Council,meetslon the Second.and:Fourth Tuesday of each month at.6:00 p.m. �c'iTr CITY OF GRAND TERRACE CITY COUNCIL AGENDA• SEPTEMBER 10, 201:3 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center• 22795 Barton Road The City of Grand Terrace complies with the Americans with Disabilities Act of 1990. if you require special assistance to participate in this meeting, please call the City Clerk's office at (909) 824-6621 at least 48 hours prior to the meeting. If:you desire to address the City Council,during. the meeting, please complete a 'request to speak form available at the entrance and present it to the City Clerk. Speakers will be called upon by the Mayor at the appropriate time. Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office at city hall located at 22795 Barton Road during normal business hours. In addition, such documents will be posted on the City's website at www.cityofgrandterrace.org CALL TO ORDER Convene City Council and .City Council as the Successor Agency to the Community Redevelopment Agency Invocation Pledge-of Allegiance Roll Call Attendee_Name Absent.. Late �' "_..:. .."-,� ,,. Present, Arrived.. Mayor Walt Stanckiewitz ❑ ❑ ❑ Mayor Pro Tern Bernardo Sandoval ❑ ❑ ❑ Council Member Darcy McNaboe ❑ :❑ ❑ Council Member Jackie Mitchell ❑ ❑ ❑ Council Member Sylvia Robles . . ❑ ❑ 1. ITEMS TO'DELETE 2. SPECIAL PRESENTATIONS A.. Foundation of Orand'Ten'ace Update B. Updates from Legislative Representatives(Federal, State and County) City of'Grand Terrace Page 1 Updated 4/4/2013 11.29 AM Agenda Grand Terrace City Council September 10, 2013 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion. A. Waive Full Reading of Full Ordinances on Agenda B. Approve Final Parcel Map No. 18847, Grand Terrace Fitness Park C. Amend Grand Terrace Municipal Code, Title 8, Chapter 8.04 and 8.108, and Approve Second Reading of Proposed Ordinance and Adopt Amended Noise Ordinance D. Approval of Minutes—Regular Meeting—05/28/2013 E. Approval of Minutes—Regular Meeting—07/23/2013 F. Approval of Minutes—Regular Meeting—08/13/2013 G. Approval of Minutes—Special Meeting—08/27/2013 H. Resolution to Initiate 457 Plan Provider Change I. Approval of Check Register No. 09-10-2013 4. PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. 5. COUNCIL REPORTS 6. PUBLIC HEARINGS 7. UNFINISHED BUSINESS 8. NEW BUSINESS A. Adoption of Resolution Approving the Successor Agency's Recognized Obligation Payment Schedule (ROPS)for the Period January 1, 2014 through June 30, 2014(ROPS 13-14B) B. Selection of Local Preferred Alternative for Interstate 215 Overpass, Barton Road C. Repeal Resolution 2008-03 Which Established the Community Emergency Response Team (C.E.R.T) Committee City of Grand Terrace Page 2 Updated 4/4/2013 11:29 AM Agenda Grand Terrace City Council September 10, 2013 9. CLOSED SESSION ADJOURN The Next Regular City Council Meeting will be held on Tuesday, September 24, 2013 at 6:00 PM. Agenda item requests must be submitted in writing to the City Clerk's office no later than 14 calendar days preceding the meeting. City of Grand Terrace Page 3 Updated 4/4/2013 11:29 AM AGENDA, REPORT MEETING DATE: September 10, 2013 Council Item TITLE: Approve.Final Parcel Map.No. 18847, Grand Terrace fitness Park PRESENTED BY: Richard Shields, Community Development Director - RECOMMENDATION: 1. Approve Parcel Map No.1$847 that incorporates a road easement that will be used to construct a local street for.the Interstate 215 Barton Road Overpass-Project. 2. Direct the Mayor to sign.the Final Parcel Map and record the Map with the San Bernardino County Recorder's Office. BACKGROUND: In 1992, Tract Map 14816, a 19-lot subdivision was recorded on a 2.55-acre site now identified as'Grand Terrace Fitness Park owned by the City. -On July 10, 2012,-the City Council (as the property owners) adopted a resolution initiating and consenting to the reversion to acreage proceedings, and on July 19, 2012, the- Planning Commission adopted a :Resolution recommending City Council approval: .of the Reversion to Acreage. On August 14, 2013'the City Council adopted a Resolution converting the L existing 19 lot Tract Map to acreage and also approving an exemption from CEQA. DISCUSSION: With the creation of the new Grand Terrace Fitness.Park on Grand Terrace Road, a Final Parcel Map has been created for recordation which includes the-entire 2.55 acres of land. This proposed map was reviewed by City Staff and. our engineering consultants. The 2.55 acre lot has an easement area set aside for a planned roadway that will. be constructed when the Interstate 215 :Barton Road Overpass Project begins. SANBAG has three design, alternatives proposed for the Interstate 215 Barton Road Overpass Project. All- three design alternatives include:a..local roadway that will be constructed next,to the Grand- Terrace Fitness. Park. SANBAG is requesting the future roadway easement be established and recorded-on the City owned property. From inception, the Fitness Park was designed setting aside an,easement area for the future roadway to be constructed. The area set aside for-the roadway easement is approximately 60.8 feet wide by 459.42 feet long extending the full length of the property extending east and: West. The roadway easement measurement of 60.8 feet wide will facilitate a local street width that has: a:paved roadway area of approximately 36 feet wide. Staff recommends that the City Council approve the Final Parcel Map and the future Pac'Mi 0g.4 road easement area that has been set aside for future road construction associated with the Interstate 215 Barton Road Overpass Project. Staff also recommends City Council to direct the Mayor to sign the Final Parcel Map and for Staff to record the Final Parcel Map with the San Bernardino County Recorder's Office. FISCAL IMPACT: The cost to prepare the map for signature by the City Engineer totaled $1,320. This amount was taken from the general engineering account, 10-175-255. ATTACHMENTS: • PM 18847 - Fitness Park APPROVALS: Richard Shields Completed 09/04/2013 11:23 AM Sandra Molina Completed 09/04/2013 12:19 PM Finance Completed 09/04/2013 1:15 PM City Attorney Completed 09/04/2013 3:12 PM Community Development Completed 09/04/2013 3:38 PM City Manager Completed 09/04/2013 3:41 PM City Council Pending Packet Pg. 5 3._- SHEET 1 OF 2 SHEETS PARCEL MAP NO. 18847 IN THE CITY OF GRAND TERRACE COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA A REVERSION TO ACREAGE OF TRACT NO. 14816. AS SHOWN BY MAP ON FILE IN BOOK 246, PAGES 30 THROUGH 32, INCLUSIVE, OF MAPS, RECORDS OF SAN BERNARDINO COUNTY, CALIFORNIA ALBERT A WEBB ASSOCIATES - CIVIL ENGINEERS MAY, 2013 OWNER'S STATEMENT SURVEYOR'S STATEMENT ME HEREBY STATE THAT ME ARE ALL AND THE ONLY PARTIES HAVING ANY RECORD THIS MAP WAS PREPARED BY NE OR UNDER MY.DIRECTION AND WAS COMPILED FROM TITLE INTEREST IN THE REVERSION TO ACREAGE MAP SHOWN HEREON. AND ME RECORD DATA IN CONFORMANCE WITH THE REQUIREMENTS OF THE SUSDIVISION MAP CONSENT TO-THE PREPARATION AND RECORDATION OF THIS'PARCEL MAP ACT AND LOCAL ORDINANCE AT THE REOUEST OF THE CITY OF GRAND TERRACE IN- WE HEREBY DEOICATE TO'THE CITY OF GRAND TERRACE FOR PUSLIC-STREET AND DECEMBER' 2011. I HEREBY STATE.THAT THIS MAP SUBSTANTIALLY CONFORMS TO IT PUBLIC UTILITY PURPOSES: FITNESS PARKWAY, AS SHORN HEREON. THE CONDIONALLY APPROVED TENTATIVE MAP, IF ANY OWNERS. DATE. - 2013 - LAND SO t CV E. Rya CITY OF GRAND TERRACE, MATTHEW E. WEBB. L.S. 5529 A MUNICIPAL CORPORATION = a NO.5529 OP'CALl NOTARY ACKNOWLEDGMENT CITY ENGINEER'S 'STATEMENT STATE OF CALIFORNIA 7 I HEREBY STATE THA7.1 HAVE EXAMINED THIS MAP AND THAT THE SUBDIVISION COUNTY:OF 1 SHOWN'THEREON'IS SUBSTANTIALLY THE SAME AS'IT APPEARED ON THE TENTATIVE ON BEFORE ME.. ND MAP AND ANY APPROVED ALTERATIONS THERETO. AND THAT ALL THE.PROVISIONS NOTARY PUBLIC. PERSONALLY APPEARED WHO OF THE SUBDIVISION ACT A LOCAL ORDINANCE OF THE CITY OF GRAND TERRACE PROVED TO ME ON THE.BASIS OF SATISFACTORY EVIDENCE TO BE THE PERSON(S) WHOSE HAVE BEEN COMPLIED WITH. NAME(S) IS/ARE SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT �O pAOFESS/pN� HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIR AUTHORIZED CAPACITY(IES). AND THAT Y INSTRUMENT THE ENTITY UPON BEHALF OF WHICH THE IPERSON(S).ACTED. EXECUTED PTHE INSTRUMENT E T JOHNNY,T GM4ZAL, CITY ENGINEER DATE. SP p`Z�NY GNAr9 fy�Z _ I CERTIFYR.C.E. NO. C76395 UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA EXPIRES 12-31-14 No. C76395 a o. THAT THE FOREGOING PARAGRAPH'IS'TRUE AND CORRECT - c EXP 12-31-14 � WITNESS MY HAND. MY PRINCIPAL PLACE OF BUSINESS IS IN COUNTY SIGNATURE ' ' g2'OF CA0 MY COMMISSION NUMBER. MYCOMMI§SioAEXPIRES: CITY SURVEYOR'S STATEMENT .WW I HEREBY STATE THAT I HAVE EXAMINED THIS MAP AND THAT IT CONFORMS y WITH THE MAPPING:PROVISIONS OF THE SUBDIVISION MAP.AC7 AND'I AN S SATISFIED SAID MAP IS TECHNICALLY CORRECT Q �pNNL LANp 9G DAVID KNELL CITY SURVEYOR GATE P.L:G. N0. 1 _ EXPIRES l2-31-31-13 No. 5301 O -d EXP 12-31-13 u E Srq�OF CN> P s9 i CITY COUNCILS STATEMENT I'HEREBY STATE THAT THE CITY.000NCIL OF THE CITY OF GRAND TERRACE DULY APPROVED THE ANNEXED MAP OF PARCEL MAP NO. 18847, ANO'DIO ACCEPT ON BEHALF OF THE CITY OF GRAND TERRACE: FITNESS PARK MAY. AS DEDICATED. MAYOR OF THE CITY OF GRAND TERRACE' CITY CLERK FOR THE-CITY OF GRAND TERRACE, CA 9 SAN.BERNARDINO COUNTY RECORDER'S CERTIFICATE THIS MAP HAS BEEN FILED UNDER DOCUMENT NUMBER THIS_04Y OF 2013. AT M. IN BOOK_ OF AT PAGE AT THEPEOUEST OF IN THE AMOUNT OF$ DENNIS DRAGGER ASSESSOR-RECORDER-CLERK -COUNTY OF SAN BERNARDINO- BY:- 7 DEPUTY RECORDER a Packet Pg.6 PARCELMAP NO. 18847 SHEET 2 OF.2'SHEETS IN THE CITY OF GRAND TERRACE - COUNTY OF SAN BERNARDINO, STATE OF-CALIFORNIA A REVERSION TO ACREAGE OF TRACT NO 14B16, AS SHOWN BY MAP ON FILE IN BOOK 248, PAGES 30 THROUGH 32, INCLUSIVE, OF MAPS. RECORDS OF SAN BERNARDINO.000NTY, CALIFORNIA - ALBERT A WEBB ASSOCIATES - CIVIL ENGINEERS MAY, 2013 GRAPHIC SCALE 1 =6o SURVEYOR,'S'NOTES 1. BEARINGS AND DISTANCES ARE RECORD PER TRACT NO. 14816; N.B. 240/30-32. 0 50 '120 180 RECORDS OF SAN BERNARDINO. COUNTY 2. THIS NAP CONTAINS 2.55 ACRES GROSS. 3. 9 INDICATES FOUND MONUMENTS AS NOTED. 4. O INDICATES SET 1'I.P WITH METAL DISC STAMPED-LS 5529- -\nr.Yesr cD - J2d6 �\Eq BLDI,A'. EASEMENT NOTES 4 1 V1 eA.D^ - PUBS 90.90. IC SOUTHERN UTILITIES. I`\ ,V 'Y 4 tlFNU CALIFORNIACALIFORNIA'EDISON CO. AS RESERVED c ON GRANT DEED RECORDED 61511973 \\ IN BOOK B191, PAGE 1083. O.R. �90g TY 4BS 159s2 z FD.NAIL G TAG. PCE w I IN BLOCK WALL PER PNB 29/62 Q I•� °d ��/7 6 NB 248/30-32 z PGU7 G90e JflDD w 1 NT,'0530W 150-94 Q T4GGEO qCE 11436 d I a FO.I1•IP TAGGED RCE 19452.O v' ON.0•B'. PER PNB 29/82 0 2 I ON.0.6'. PER PNS 43159-60 6 -Z Y� MB 24B///��3��0-//3��t01�11 248130-32 P/w/Ll`RL5Q fl N75'OS'30'W 128.06' uj PNA20/02 Q N F0. DN.1'IP TAGGED RCE 11436 0.8.. PEP PNB 29/82 6 MB 248/3G-32 Lu W L 6 z i PARCEL 1 - Q 12 M4•dB IBOb]' 18067.0,70' I c � 6 j I u. � N1s ros3G-W d59,a6•. Z a FITNESS PARK WAy o > , 010- - - � N75'OS'30T,'d59A4'�- - � Q ; _o w + d59.42' lu 301 Lo.59' •- co I N N75'OS'30'H 321.62' �� N74.4B 36'W15].B6` ,16.5 201' � W PORTION LOT 1 FD. 1-IP TAGGED PCE 19452. U Y' R ON.0.5', PER PMB 43/59-60 6 W KB 24B/30-32 Q 2 D�L3L \L,�'I�OOGJ O(� �L?uG1G7D u'T�G7L3G16C'U�^Cep I - I SOUTHWEST CORNER LOT 2, BLOCK CjL BAR•TON ROAD (PALM AVENUE) CS L SVA - - _ SOUTHEAST CORNER LOT 2, BLOCK -G' N74.4B'35'W 102d2O• - -�/^ ao�fl Qaoc�a�m y . • ,RAck91 PB.T. r. AGENDA. REPORT- , , MEETING DATE: September 10, 201.3 Council Item TITLE: Amend Grand Terrace Municipal Code, Title.8, Chapter,8:04 and 8.108, and Approve Second Reading of Proposed Ordinance and Adopt Amended Noise Ordinance PRESENTED BY: Barrie Owens, Senior Code Enforcement Offcer RECOMMENDATION: It is recommended that the City Council read-the proposed Amended Noise Ordinance by title only, waive further reading and.adopt the Ordinance. BACKGROUND: On August 27, 2013, the City Council conducted a first reading of the:proposed Noise Ordinance amending Chapter 8.04 and 8.108 and moved the ordinance fora second reading. DISCUSSION: There have been no changes to the.proposed Ordinance since the first reading on August 27, 2013. Staff recommends-the adoption of the proposed Ordinance.. The. ordinance Will be in effect 30-days after-it is adopted by the City Council. FISCAL IMPACT: There is minimal fiscal impact to bring.forth the revisions of the Municipal Code section and publish the new code sections for its reading in the local newspaper. APPROVALS: Barrie Owens Completed 09/03/2013 2:59 PM Community Development Completed 09/03/2013 2:55"PM Finance .Completed 09/03/2013 3:12 PM City Attorney Completed 09/04/2013 10:24 AM City Manager Completed 00/04/2013 10 53 AM City Council Pending Packet Pg..8 3cD CITY OF GRAND TERRACE r,Q CITY COUNCIL .... MINUTES *:MAY 28, 201.3 Council Chambers. Regular Meeting 6:00 PM Grand Terrace Civic Center• 22705 Barton Road CALL TO ORDER". Convene City -Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation-Pastor Andy McRae,Azure Hills Seventh-Day Adventist Church Pledge of Allegiance-Led by Coundimember Darcy McNaboe a=i eo Attendee'Name ;Title;° Status ='Arrived c • .., . Walt Stanckiewitz Ma or :Present c B.emardo Sandoval Mayor Pro Tern Present. -. 0 Darc McNaboe Council Member Present: 1 0 Jackie Mitchell Council:Member Present .2 Sylvia Robles a Council Member , . Present - _ c Betsy Adams .. - .- . City Manager . 0 - Present: -Tracey Martinez City Clerk .Present Richard Shields Community Development Director Present CD 'N Cynthia-Fortune. Finance"Manager Present c Steve Elam Finance Department Present N, Richard Adams City Attorney Present � co Rick McClintock San:Bemardino County,Fire Department "Present c 1. ITEMS TO DELETE 0 2. SPECIAL PRESENTATIONS d A. Riverside Highland Water Company Water Awareness Poster Winners-Grand Terrace Elementary a The winners.of the Poster Contest:Winners from Grand Terrace Elementary School were announced and - introduced by Riverside Highland Water Company. a B. Grand Terrace Area Chamber of Commerce Business of the Month None C. Grand Terrace Foundation.:Update None D. Updates for Legislative Representatives.(Federal, State&County)- None 3. -CONSENT CALENDAR Approve the Consent Calendar with the removal of item 3G,Check:Register No..05=28-20113. City of-Grand Terrace Page 1, Updated 6120120.13 12:56 PM :. .Packet Pg.9 :; "3:D- Minutes Grand Terrace City Council May 28, 2013 RESULT: APPROVED [UNANIMOUS] MOVER:,. ' Darcy McNaboe,.Council Member. SECONDER:_ Bernardo Sandoval, Mayor Pro Tern AYES: Stanckiewitz,Sandoval,McNaboe, Mitchell;:Robles ; A.. Waive Full Reading of Full Ordinances on Agenda B. Approval of Minutes—Regular Meeting—05/14/2013 C. Accept Ad-Hoc Budget Advisory Committee Minutes of 04-24-2013 D. Accept Ad-Hoc Budget Advisory Committee Minutes of 05-01-2013 a E. Accept Ad-Hoc Budget Advisory Committee Minutes of 05-08-2013 - d m v F. Accept Ad-Hoc Budget Advisory Committee Minutes of 05-13-2013 d ITEM REMOVED FROM CONSENT CALENDAR c v G. Approval of Check Register No. 05-28-2013 IL RESULT: , APPROVED [UNANIMOUS] o MOVER: Bernardo Sandoval, M,ayorPro Tern �O - M SECONDER:. Darcy McNaboe-,..Council Member' AYES:.:"," :, Stanckiewitz, Sandoval, McNaboe, Mitchell, Robles N 00 N ,� f9 4. PUBLIC-COMMENT 0 Barney Karger m r Stated that the City of Grand Terrace started as a contract city and should get back to being a.contract c city. Dottie LaGreca Indicated that she has been a resident of Grand Terrace for forty years. She has raised her childrenCD here. She loves the community. There has been a lot of growth but-feels that Grand Terrace is still a $ great place to live. The City is operating very lean with minimal staff. She encouraged people not to Q criticize those of the past and to focus on the task at hand. She:has attended all of the Budget Advisory a Committee meetings. She was impressed with those .who volunteered their time to participate on this � c Committee.. They all seem to have the best interest of the citizens of Grand Terrace. This needs-to be a team effort to save and support the City. She thanked the Council, Committee and staff for all of their efforts. 5. COUNCIL:REPORTS Councilmember Sylvia Robles Reported that she attended the Veteran's Day event at Pico Park. It was a great event and had good attendance. Reagan Brinkler did an:excellent job singing:the National Anthem. She indicated:.that she interacts with a lot of people and there has been a lot of talk about immigration issues. She reminded everyone that we are a Country of immigrants and that Mexican-decedents served in multiple wars and City of Grand Terrace Page 2. Updated 612012013 12:56 PM Packet"Pg. 10 - Minutes Grand Terrace City Council May 28, 2013 there are fallen soldiers of every ethnic background. She reminded staff.that Nick Betten made a request for meeting space. She requested:the phone number for animal control during off hours. Councilmember Jackie Mitchell Reported that she attended the ribbon cutting and grand-opening of the'Community Center at 11213 Mt. Vernon, Suite 110. She applauded the efforts of Dr. Khu and the Seventh-Day-Adventist Church. Grand Terrace Little League will be holding a fundraiser on Friday and Saturday. The proceeds will go towards the replacement of the copper wiring that was stolen from the park. Thursday is the last.day of school for 'the community. Councilmember Darcy McNaboe Stated that we have: been focusing on the challenges that the City is facing and she would like to pause and look at some of the positive things that are going on in the community: The memorial event was a wonderful-gathering. The Foundation met with Sandals Church and they are building a nice partnership. The :Foundation is building a partnership with the Boys and Girls Club offering a pilot summer program for ages 11-14 from June 6-28, 2013. N Community Day will be held on June 8th c The local-housing market seems to be coming back. �? There is a viable housing project in Highgrove. - -We had 12 members of the community come together and gave their attention to the City-budget IL as well as community involvement. c She thanked the Budget Advisory Committee and the members of the public for getting involved. T 0 N Mayor Pro Tern Bernardo Sandoval o0 ' - N Reported that the Relay for Life was a good event. There was a strong support from Grand Terrace residents. He encouraged everyone to attend next years event. He was disappointed with:the letter to � the Editor ih the City News regarding the Budget Committee. This community is in crisis. He would like to 0 see the community come together and get involved and make a decision about what.type of City they m want to live in. - c Mayor Walt Stanckiewitz ci Wilden Pump will be holding a blood drive on Friday. They do this every eight to nine weeks. c co . a 6. PUBLIC HEARINGS a 7. UNFINISHED BUSINESS 8. NEW BUSINESS A. Adoption of Resolution Establishing Appropriations Limit for Fiscal Year 2012-13 To select the Change in Per Capita Personal Income of 3.77% as the. Price Factor for the .Fiscal Year 2012-2013 Appropriations Limit.Calculation a_ nd select,the Change in San'Berriardino County Population of 0.86% as the Population Change Factor the Fiscal Year 2012-2013 Appropriations Limit Calculation ' and adopt a Resolution establishing Appropriations Limit of$10,662,663 for the City of Grand Terrace for Fiscal Year 2.012-2013. City of Grand Terrace Page 3 Updated 612012013 12:56 PM .•Packet Pg.14 3.D ; Minutes Grand Terrace City Council May 28, 2013 RESULT: APPROVED [UNANIMOUS] MOVER: Darcy McNaboe',,Council Member, ., SECONDER: = Jackie,Mitchell, Council Member,- AYES: - -Stanckiewitz, Sandoval, McNaboe, Mitchell;.Robles , B. Approval of Professional Services Agreement for Election Advisory.Services Approve a Professional Services Agreement!between the City of Grand Terrace and Trarnutola/Advisors for Election Advisory Services. RESULT:." APPROVED [UNANIMOUS] MOVER:, " Walt,Stanckiewitz, Mayor SECONDER: . Bernardo Sandoval,.Mayor Pro Tem ; AYES: ' Stanckiewitz, Sandoval, McNabo6, Mitchell,'Robles d' 9. CLOSED SESSION N C A. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION-Initiation of litigation pursuant to V paragraph.(4)of subdivision (d).of.Section 54956.9:.One potential-case The Council met in Closed Session: to hold a conference with Legal Counsel regarding initiation of IL litigation, one potential case. Direction.was given to Legal Counsel .concerning this issue. This item will o come back to Council should the situation change or by September 30; 2013. co T ADJOURN N co The Council Meeting was adjourned at 8:01-p.m. 0, M The Next.Regular City Council Meeting will be held on Tuesday, June 11, 2013 at 6:00 PM. c fA d e+ 7 - C Cl !C Mayor of the City of Grand-Terrace City Clerk of the City of Grand Terrace - Q d 7 C City of Grand Terrace Page 4. Updated 612012013 12:56PM ',Packet Pg. 12,, QEe CITY OF GRAND TERRACE CITY COUNCIL MINUTES • -JULY 23, 2013 Council Chambers Regular Meeting 6:00 PM Grand Terrace'Civic Center• 22795 Barton Road CALL TO ORDER Convene City -Council and City" Council as the Successor Agency to the Community Redevelopment Agency Invocation-Jon Brown, Sandals Church Pledge of Allegiance-Led by Councilmember Darcy McNaboe �a Attendee Name Title, Status Arrived., Walt Stanckiewitz Mayor Present w Bemardo Sandoval Mayor Pro Tern Present c Darcy McNaboe Council Member. Present v v Jackie Mitchell Council Member Present Sylvia Robles Council Member. Present _ a 0 Betsy Adams .. City Manager . Present 0 Tracey Martinez City Clerk Present M Richard Shields Community Development Director Present Z Cq Sandra Molina Deputy-Community Development Director Present 'Steve Elam Finance Department Present N Cynthia Fortune Finance Manager Present Richard-Adams City Attorney Present c Manny Mendoza San Bernardino County Sheriffs Department Present d Steve Dorsey San Bernardino.County Sheriffs De artment Present Rick McClintock San Bernardino County-Fire-De artment 4.Present M 1. ITEMS TO DELETE w c. 2. SPECIALPRESENTATIONS c, - Q A. Updates from Legislative Representatives(Federal, State and County)- d Jon Gaede, Representative Assemblymember Cheryl Brown = Congratulated the new members of the Chamber of Commerce. He reported on some upcoming events that will be sponsored by Assemblymember.Cheryl Brown. B. Proclamation-'Smart Irrigation Month-July 2013 Mayor Walt Stanckiewitz read a proclamation, proclaiming the month of July as Smart Irrigation Month in the City of Grand Terrace and presented it to Neil Derry. City of Grand Terrace Page 1 Updated 41412013 11.29 AM Packet Pg. 13 Minutes Grand Terrace City-Council July 23, 2013 3. CONSENT CALENDAR RESULT; APPROVED.[UNANIMOUS] MOVER: Bernardo Sandoval, Mayor Pro Tern SECONDER: Jackie Mitchell,•Council Member AYES: Stanckiewitz, Sandoval, McNaboe, Mitchell, Robles- A. Waive.Full Reading of Full Ordinances on Agenda ITEM REMOVED FROM THE CHECK REGISTER B. Approval of Check Register No. 07-23-2013 RESULT:' APPROVED [UNANIMOUS] � MOVER: Bernardo Sandoval, Mayor Pro Tern v SECONDER: _ Darcy McNaboe, Council Member AYES: Stanckiewitz; Sandoval, McNaboe, Mitchell, Robles N 0 t� 4. PUBLIC COMMENT - - a Pastor Andy McRae,Azure Hills Seventh-Day Adventist Church c Stated that he has been paying attention to the fiscal emer enc the City is facing. He 'reported that a P Y 9 9 Y' tY.•. g• P ch Town Hall Meeting will be Field on July 31, 2013 at the Azure Hills Seventh=Day Adventist Church from c 7:00 to 8:00 p.m. Information will be provided to all:those in attendance tohelp them make an:informed decision when they go to vote on the propose Utility Users' Tax. -He.indicated that Mayor Stanckiewitz, N Councilmember McNaboe and Planning Commissioner Ryan Stephens will be giving.the presentation. 5 5. COUNCIL:REPORTS ,°� a� r Councilmember Jackie Mitchell = Attended the Grand Terrace Area:Chamber of Commerce Installation dinner.. It was a great event and she thanked all those who worked on.the event. She congratulated those who were installed'for the 2013/2014 year. She:feels that the City, needs a little TLC. She indicated that she would like to organize a community clean up day'with any of the local groups. d Councilmember Sylvia Robles Q' Reported that there was a fatality from a ca.r-accident on Barton Road and Preston. She is sorry for the_ w loss and sympathizes with the family. 0 Councilmember Darcy McNaboe Indicated that the Foundation of Grand Terrace has been involved in many clean-up days and-they will help with the coordination of a clean-up day if Council Member Jackie Mitchell would like to do a beautification project. She attended the Water Advisory Committee Meeting. They were given an update on the Delta Water Conservation Plan. She questioned what type of work is being done on Pico and Mt. Vernon. Community Development Director Richard Shields Responded that AT&T is doing work on Pico and Mt. Vernon. City of Grand Terrace Page 2. Updated 41412013 11':29'AM Packet Pg. 14 3.E. Minutes Grand Terrace City Council July 23, 2013 Mayor Pro Tern Bernardo Sandoval Reported that he had a wonderful time at the Chamber Installation Dirfner. They had good participation with a good level of representation from outside of the City limits. He requested that Jon Gaede, Assembly Member Cheryl Brown's representative, participate in the Chamber Annual_Golf Tournament. Mayor WaltStanckiewitz Reported that he also attended the Chamber Installation Dinner. He announced that Wilden Pump will be holding a blood drive on Friday, July 26, 2013. 6. PUBLIC HEARINGS A. Zoning Code Amendment 13-01: Proposed Amendment to the Grand Terrace Municipal Code by Repealing and Replacing in"Its Entirety Chapter 18.70 Adult Business Regulations, and Adding Chapter 5.84 Adult Business Regulatory License and Chapter. 5.88 Adult Business Manager and .Performer License �a Approve the first "reading of an Ordinance repealing and replacing Chapter 18:70 Adult Business v Regulations and approve the first 'reading of an Ordinance adopting Chapter 5.84 Adult Business Regulatory License and Chapter 5.88 Adult Business Manager and Performer License. c 0 U RESULT: ; APPROVED [UNANIMOUS] MOVER:- ' Bernardo Sandoval, Mayor Pro.Terri a SECONDER: Darcy McNaboe, Council Member; c AYES: Staidkiewitz, Sandoval, McNaboe, Mitchell; Robles 0 N 7. UNFINISHED BUSINESS M - N A. Adoption of Resolutions Authorizing Special Election in-November 2013 for the Purpose of Considering a Utility Users'Tax and Related Election Requirements o - N Motion to approve the following four Resolutions:. A Resolution of the City Council of the City of Grand Terrace, California, Submitting to the Voters a Question Whether the City Shall Enact a Utility Users'Tax. This is a 5%Tax. g A Resolution of the City Council of the City of Grand Terrace; California, Calling and,Giving Notice of the Holding of a Special Municipal Election on Tuesday,-November 6,-2013, for-.Submission-to the Voters a d Question Relating to a Utility Users' Tax and Requesting.the Board of Supervisors of the County of San Q Bernardino to Consolidate the Special Municipal Election with the Consolidated Election to be held H Pursuant to Elections Code Section 10403 Relating to General Law Cities 3 A Resolution of the City Council of--the City of Grand Terrace, California, Setting Priorities for Filing Written Arguments Regarding a City Measure Concerning the Enactment of a Utility Users' Tax and Directing the City Clerk, as the Electi ohs-Official, to Prepare an-Impartial Analysis Regarding the Same Measure. The Impartial Analysis will be published instead of the entire Ordinance with the statement only. All five Council Members signing the-Argument for Measure. The Argument will be placed on the Agenda for Council discussion at the August 13, 2013. A Resolution .of: the City Council of. the City of Grand Terrace, California, Providing for the Filing of Rebuttals Regarding a City Measure Concerning the Enactment of.a Utility Users'Tax. City of Grand Terrace Page 3. "Updated 41412013 11:29 AM Packet Pg.1 ',,. Minutes Grand Terrace City Council July 23, 2013 RESULT.: APPROVED [UNANIMOUS]MOVER: r Darcy McNaboe,.Council Member, SECONDER: Bernardo Sandoval; Mayor Pro Tern AYES: Staiickiewitz, Sandoval;McNaboe, Mitchell;'Robles Burga Laesser Is a 29 year.resident and sees the City slowly going down hill. She feels that there are a lot of"ifs"for the future of Grand Terrace and'feels if she, as a senior, can afford a utility user tax then everyone needs to Uf think twice before they say no. 8. NEW BUSINESS A. Status Report on the.Purchase and Sale Agreement and Escrow Instructions Between the City of Grand c Terrace City Council.as the Successor Agency of the Community, Redevelopment Agency and O'Reilly Automotive Stores, Inc. v This is a receive and file only item. No formal action was taken. N 9. CLOSED SESSION ci A. Labor Negotiations- Labor Negotiations Pursuant to.Government Code 54957.6.- City Labor Negotiatior- IL Betsy Adams, City Manager-Negotiated with-All Unrepresented Employees c The Council met in Closed Session to discuss the following: M o Labor Negotiations - Labor Negotiations Pursuant to Government Code 54957.6- City Labor Negotiator- N ' Betsy,Adams, City Manager-Negotiated with-All Unrepresented Employees. N The City Manager gave an update:tothe Council on the Meet and Confer Process. c N B. Conference with Legal Counsel - Anticipated Litigation - Significant Exposure to Litigation Pursuant to Paragraph (2)of Subdivision (d)of Section 54956.9; One Potential Case c The Council met in Closed Session to have a Conference with Legal Counsel- Anticipated Litigation - Significant Exposure to Litigation Pursuant-to Paragraph (2) of Subdivision (d) of Section 54956.9; One Potential Case. ca CL The Council voted unanimously to.approve the extension of an agreement... Q C. Conference with Legal Counsel -Anticipated.Litigation - Initiation of Litigation Pursuant to Paragraph (4) w of Subdivision (d) of Section 54956.9: One Potential Case PTAF Claim with the County of San = Bernardino The Council met-in Closed Session to have a Conference with Legal Counsel - Anticipated Litigation Initiation of Litigation Pursuant to Paragraph (4) of Subdivision :(d) of Section 54956.9: One Potential Case PTAF Claim with the County of San Bernardino. There was no reportable action taken. ADJOURN The Next Regular City Council-Meeting will be held on Tuesday,August 13,2013 at 6:00.PM. City of Grand Terrace Page 4 Updated 4/4/2013 11:29 AM Packet PgA 6 . Minutes Grand Terrace City Council July 23, 2013 Mayor of the City of Grand Terrace City Clerk of the City of Grand Terrace cc d �o c , m N c O - V G. O • O . t0 - M T :O N N O N d a+ _ O c v c R Q - d V V Q� ' N d r+ c City of-Grand Terrace Page 5 Updated 41412013 11:29 AM Packet Pg.,17 3.F o CITY OF GRAND TERRACE LE Ae CITY COUNCIL r MINUTES - AUGUST 13, 2013 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center- 22705 Barton Road CALL TO ORDER Convene City .Council and City Council as the Successor Agency to-the Community Redevelopment Agency Invocation-Pastor Andy McRae,Azure Hills Seventh-Day Adventist Church L M Pledge of Allegiance-Led by Mayor Walt Stanckiewitz m M Attendee Name Title, Status Arrived,. c Walt Stanckiewitz Mayor.. Present Bemardo Sandoval . Mayor Pro Tern Present v Darcy McNaboe Council Member Present L- Jackie Mitchell Council'Member :Present a Sylvia Robles Council Member Present _ a- Betsy Adams City Manager- Present CD Tracey Martinez City Clerk. Present Richard Shields Community Development Director Present 4 Sandra Molina Deputy Community Development Director Present M Steve Elam Finance Department Present Cynthia Fortune Finance.Manager Present a Richard-Adams City Attorney .Present c Manny Medoza San Bernardino County Sheriffs Deparment Present Rick McClintock .San Bernardino County Fire Department Present - c 1. ITEMS TO DELETE a� c 2. SPECIAL PRESENTATIONS M c. d A. Commendation=Doug Wilson a A commendation was presented to Doug Wilson thanking him for his service on the,Planning Commission B. Updates from Legislative Representatives (Federal, State and County)-None c 3. CONSENT CALENDAR RESULT: APPROVED[UNANIMOUS] MOVER: Darcy McNaboe, Council Member SECONDER: Bernardo Sandoval, Mayor Pro Tern AYES: • Stanckiewitz, Sandoval, McNaboe, Mitchell, Robles: A. Waive Full Reading of Full Ordinances on Agenda B. Approval of Minutes-Regular Meeting-06/11/2013 City of Grand Terrace Page 1 Updated 4/4/2013 11.29;4M Packet Pg. 88 • i 3.F , Minutes Grand Terrace City Council August 13, 2013 C. Zoning Code Amendment 13-01: Proposed Amendment 'to the Grand Terrace Municipal Code Regulating.Adult Businesses, and Adult Business Managers and Performers D. Release and Settlement Agreement with County of San Bernardino for Property Tax Administration Fee E. Historical and Cultural Activities Committee Minutes of June 3, 2013 F. Postpone Planning Commission Interviews and.Appointment G. Approval of Check Register No. 08-13-2013 ti 4. PUBLIC COMMENT • L Angela Wilkensen M Requested extra patrol in the area of Preston Street. She commended the Council on the job that they a0i continue to do during these difficult financial times and thanked them-for their efforts. t� c Jeffrey McConnell N c Reported that the Movies In The Park event,, hosted by the Lion's Club, was a great success. They are 0 looking at possibly hosting:a Jazz In The Park event in the future. �- 5. COUNCIL REPORTS o 0 Councilmember Jackie Mitchell r� Reported that she and Councilmember Sylvia] Robles took a tour of the animal shelter in San Bernardino. N She felt that there was nothing out of the ordinary doing on at the shelter. She wished Councilmerber Sylvia Robles a Happy Birthday. She reported that the opening ceremonies for the Grand Terrace Community Soccer CLub will be held this upcoming weekend. Q 0 Councilmember Darcy McNaboe r Thanked Councilmembers Mitchell and Robles for taking the time to take a tour of the San Bernardino 0 c Animal Shelter. She also wished Councilmember Robles a Happy Birthday. She reminded everyone of the upcoming Town Meeting on July 30, 2013 that-will :be held at Azure Hills Seventh-Day_Adventist Church. She indicated.that she participated in-the clean up of the:park for soccer's opening ceremonies. c She.reported that the Movies In The Park event.was a great success•and thanked the many organizations ;a that worked together to make the event happen. She. questioned why the trees at City Hall were m removed. Q Community Development Director Richard Shields a 0 Responded that the trees were removed because the roots.had overcome the sprinkler system which will now need to be:replaced. Councilmember Darcy McNaboe Requested a status on the road work on DeBerry. Community Development-Director Richard Shields Responded that it will be done in two.phases using.Measure I funds. Mayor Walt Stanckiewitz Gave an update on the-SBX Lines. He indicated that AT&T is having issues serving residents in Grand Terrace,they seem to have more customers than they can serve. City of Grand Terrace Page 2 Updated 4/4/2013 11:29 AM Packet Pg. 19 Minutes Grand Terrace City.Council August 13, 2013 6. PUBLIG HEARINGS 7. UNFINISHED BUSINESS A. Designation of-Council Members to Prepare November 2013 Special Municipal Election Ballot Argument in Favor,of Utility Users'Tax.and Rebuttal Argument. Designate Councilmember-Darcy McNaboe and.Mayor Walt Stanckiewitz to prepare the November 2013 Special Election Ballot Argument in Favor.of.the-Utility Users'Tax_and.Rebuttal Argument. r` 'RESULT: APPROVED-[UNANIMOUS] �- MOVER:, Jackie.Mitchell,,Council`Member' s SECONDER: Bernardo,Sandoval, Mayor Pro.Tem r, AYES: ` 8tanckiewitz, Sandoval, McNaboe, Mitche_II,'Robles: r .a 8. NEW BUSINESS m A. Consultant Services Agreement-for Long-Range Property Management Plan Preparation Approve a Consultant Services Agreement: with Kosmont & Associates, Inc., for preparation of the 0 Successor Agency's Long-'Range Property Manager Plan,and authorize the Executive Director to execute Agreement. a _ _ o .RESULT: ;APPROVED [UNANIMOUS]' = x MOVER': Bernar P do.Sandoval Mayo�, ro1Tem SECONDER; - Jackie Mitcheli,:C:j o ouncil`Member`` N. AYES,: Stanckiewitz,.Sandoval, McNaboe;:Mitchell,,"Ro61es T {" a� -9. CLOSED SESSION c d A. Labor Negotiations-Labor`Negotiations Pursuant to Government-Code 54957.6- City Labor Negotiatior- Betsy Adams, City Manager-Negotiated with-All Unrepresented Employees The Council met in Closes Session-to discuss the following: c Labor Negotiations- Labor Negotiations Pursuant to Government Code 54957.6 - City Labor Negotiator- Q. Betsy Adams, City Manager-Negotiated with-All'Unrepresented Employees: A briefing was given related Labor Negotiations and there was no reportable action taken. w - m ADJOURN The-Council Meeting was adjourned at 7s35 p.m. The Next.Regular City-Council Meeting will be held on Tuesday;August 27;2013,at 6:00 PM. Mayor of the City of'Grand Terrace City Clerk of the City of Grand Terrace City of Grand Terrace Page 3. Updated 4/4/2013 11:29 AM ;.Packet Pg. Minutes Grand Terrace City Council August 13, 2013 ' . i R c d U c d N - O O U Cv G - a- o 0 Co O - N M _ - 7 Q a-. - W d - 3 C d tl l0 Q. d ' V C�. Q - - N d 7 C City of'Grand Terrace Page 4. Updated 4/4/2013 11:29 AM ;Packet Pg:21 ,: . Q CITY OF GRAND TERRACE 'CITY COUNCIL MINUTES • AUGUST 27, 2013 Council Chambers Special Meeting 5:00'PM Grand Terrace Civic Center• 22705 Barton Road CALL TO ORDER . Convene:the:City Council Meeting Pledge of Allegiance Attendee:Name Title _ -.Status Arrived c Walt Stanckiewitz Mayor Present co Bernardo Sandoval Mayor Pro Tern Present v Darcy McNaboe Couricil.Member Present � Jackie Mitchell .. . Council Member . Present U) c _-Sylvia Robles Council Member Present, 0 Betsy Adams City Manager Present Tracey Martinez City Clerk Present :a Richard,Shields Community Development Director Present c Steve Elam Finance Department Present Richard-Adams City Attorney Present c 1. PUBLIC COMMENT --NONE N 2. CLOSED SESSION a w o A.. Conference with Legal Counsel - Anticipated Litigation - Significant Exposure to Litigation Pursuant to Paragraph (2)of Subdivision (d)of Section 54956.9;One Potential Case The Council met in Closed Session for the following: Conference with Legal Counsel - Anticipated Litigation - Signifcant Exposure to Litigation Pursuant to Paragraph (2)of Subdivision (d)of Section 54956.9; One Potential Case. a a) The Council received a briefing from Special Counsel. 'There was no reportable-action taken. a - N ADJOURN The meeting was adjourned at 6:00,p.m. The.Next Regular City-Council Meeting will be held on Tuesday,.August 27, 2013 at 6:00:PM. Mayor of the City of,Grand Terrace City Clerk of the City of Grand Terrace City of'Grand Terrace Page 1 Updated 41412013 1119-AM Packet:'ft 22 c IN *'x AGENDA. REPORT MEETING DATE: September 10, 2013. . Council Item TITLE: Resolution to.lnitiate 457 Plan-Provider Change PRESENTED BY: Betsy Adams, City Manager i RECOMMENDATION:. Adopt a resolution approving adoption of the CaIPERS 457 Supplemental Income Plan to replace the City.'s existing 457 Plan. BACKGROUND: Since 1989, the City has offered a voluntary 457 Plan to its employees through GreatWest. As established by-the Council at that time, the City-Was designated as the trustee for the 457 Plan and GreatWest was designated as the custodian and record . keeper of the funds. Employees may voluntarily defer a portion of their compensation into the 457 Plan"as allowed under Internal Revenue Code Section 457(b). The .City does not,match any portion of: the employees'-contributions to the,457 Plan. Currently there are 49 participants in the 457 Plan.(includes present and former employees). DISCUSSION: There are advantages for both the City and"its employees in changing 457 Plan providers from GreatWest to CaIPERS (California Public Employees Retirement System)-. The City, as trustee of the current 4.57 Plan, has a fiduciary-responsibility to insure, compliance with current laws and that the 457 Plan operates in a financially prudent manner. By changing the 457 Plan providers to CaIPERS, the City is able to transfer this responsibility to CaIPERS., thus relieving: the City of the responsibilities associated being the trustee of employees' personal funds. For employees, the CaIPERS 457 Plan has no minim.um..balance or participation level requirements, and there, are no hidden fees.or transfer.restrictions. -in addition, the CaIPERS 475 Plan provides employees with a wide range of investment options with a low cost, simple fee-structure. Employees Would be able to access--and manage their 457 :Plan funds through the mylCalPERS website which they are already familiar with. because the City contracts With CaIPERS for employee retirement and health-insurance benefits. The CaIPERS -Plan is a trust so, if-in:the future the. City chose to withdraw from the Plan, employees would have the individual-option to leave their funds on deposit with.CaIPERS. Implementation of the CaIPERS 457 Plan requires Council adoption of the resolution attached to this staff report. The resolution includes .authorization for the: City Manager to'execute the necessary agreements. After adoption of the CaIPERS 457 Plan, the City would:initiate the process to terminate:its contract with GreatWest. The CaIPERS 457 Plan has an implementation team which would handle all required notices to plan participants as well as the transfer of Plan funds from GreatWest to CaIPERS. Packet Pg.23 FISCAL IMPACT: There is no cost to the City for either the CalPERS 457 Plan. setup or ongoing maintenance of the Plan. Contributions are made through voluntary payroll deductions by the employees who elect to participate in the CalPERS 457 Plan. ATTACHMENTS: • Resolution Approving Adoption of CalPERS 457 Plan • Employer Adoption Agreement { APPROVALS: Betsy Adams Completed 08/29/2013 3:59 PM Finance Completed 08/29/2013 4:11 PM City Attorney Completed 08/30/2013 10:07 AM' City Manager Completed 09/04/2013 12:37 PM City Council Pending PAdkei Pg:24. 3.H.a RESOLUTION 2013 - Resolution of the City Council of the City of Grand Terrace Approving Adoption of CaIPERS:Supplemental Income 457 Plan _ WHEREAS; the City of Grand Terrace desires to establish a deferred a compensation plan for the benefit of its employees; and WHEREAS., the Board of Administration (the "Board") of the California Public nw. Employees' Retirement System ("CaIPERS") has established the CaIPERS Supplemental Income 457 Plan (the "CaIPERS 457 Plan") which may be adopted a by a governmental employer the employees of which are public employees; and a WHEREAS, the City of Grand Terrace believes that the CaIPERS 457 Plan and o the investment options available thereunder will provide valuable benefits to its employees; and 0 WHEREAS, the Board has appointed ING (the Plan Recordkeeper) to perform y recordkeeping and administrative services under the CaIPERS 457 Plan and to act as the Board's agent in all matters relating to the administration of the = CaIPERS 457 Plan; a NOW, THEREFORE, BE IT RESOLVED that the City of Grand Terrace adopts the CaIPERS 457 Plan for the benefit of its employees and authorizes and w directs the City Manager to execute the attached adoption agreement on behalf a of the City of Grand Terrace and to provide.,Cal PE RS or any, successor agent ci duly appointed by. the Board -with such information and cooperation as may be 0 needed on an ongoing basis in the administration of the CaIPERS 457 Plan. A 0 copy of this resolution, the agreement, and any attachments.thereto shall be on c file in the office of the City Clerk of the City of Grand Terrace. Q tM PASSED, APPROVED AND ADOPTED this 10th day of September, 2013. c L a 0. Q _ 0 Mayor of the City of Grand Terrace 0 0 m :.o ATTEST: E a City Clerk of the City of Grand Terrace Packet Pg.25 - .3.li.a I, TRACEY R. MARTINEZ, CITY CLERK of the City of Grand Terrace,-do hereby certify, that the foregoing .Resolution was introduced and adopted at a regular meeting of the City Council.of the City of-Grand Terrace held on the loth day of September, 2013, by the following vote: _ IL t• LO AYES: rn NOES: a ABSENT: a 0 ABSTAIN: a ti co N • T ' n r O Tracey R, Martinez, City Clerk y c M APPROVED AS TO FORM: An U) w City Attorney L 0 c o- a. 0 Q M 0 _ L a c. Q - c 0 :Z, 0 N r . - c G1 E t V - l0 - Q Packet''Pg:26 CaIPERS Supplemental Income Employer Adoption Agreement Ca1PElZ The employer identified below(the"Employer')adopts the CaIPERS'Supplemental Income 457 Plan(the"CaIPERS 457 Plan"or the"Plan")for the benefit of its employees and agrees to be bound by and subject to the terms of the Plan,as it may be amended from time to time.The Employer further agrees and represents as follows: -1.The Employer is a political subdivision of the State of California.and is eligible to adopt the Plan. 2.The Employer has duly'adopted a resolution(copy attached)or taken such other official action as required for its lawful adoption and implementation.of the Plan and has authorized the undersigned to execute this Agreement on its behalf. 3.The Employer has received and has had the opportunity to.review the following documents and information: The Plan document; • A description of the-optional provisions of the Plan; • A description of the investment options available to Plan participants and historical performance data for r .W those investment options; I' ra • A complete description of fees and expenses-that will or may be charged to Plan participants including, but U r not limited to,investment fees and administrative expenses;and Q' 0 •The Enrollment Kit for eligible employees,which includes forms and information for employees to participate a in the Plan. �. CO N Contributions w C 4.The Employer understands that its employees will have the opportunity to defer their own compensation by a) E designating an amount or percentage to be withheld from each paycheck and contributed to the.Plan on the \ L employee's behalf. Q c 5.The Employer understands that the.Plan must be made available to all employees and agrees to offer all C r employees the opportunity to participate.in-the Plan. p V Q 6.The Employer understands that the Plan cannot be made-available to individuals who are not the Employer's common law employees and agrees not to offer such individuals the opportunity to participate in the Plan. p a 7.The Employer understands that each employee's deferrals under the Plan and any other eligible deferred E :W corriperisdtibn plan maintained by the Employer are subject to certain,limits imposed by the Plan and the federal tax code.The Employer agrees to limit-employees'deferrals under all plans maintained by the Employer to a) E amounts that do not exceed applicable limitations. v 8.The Employer agrees to deduct deferral amounts from employees'salaries and wages in accordance with the Q employees'elections,to remit all amounts deducted to the Plan as soon as reasonably practicable after such amounts are withheld,and to accurately report the amounts remitted. 9.The Employer understands and agrees that all amounts deferred under the Plan shall be 100%vested and shall be deposited in the Public Employees' Deferred Compensation Fund'(the"Fund"),a trust established to hold such amounts,for the exclusive benefit of participants and their beneficiaries.The Employer shall have no right to Fund dssets or to sell, redeem;orotherwise liquidate Fund assets,except as provided Plan section 10.6; SKU#EAA-0811 77 Packet.Pg.27 3.H.b Investments 10.The.Employer understands and.agrees that employees who defer compensation under the Plan will have.the right to direct the investment of their individual Plan accounts by choosing among the investment options selected by the CalPERS Board,of Administration(the"Board")and.offered under the Plan.The Employer further under- stands:arid agrees that any employee who does not provide timely directions for.investing his or her account will be deemed to have selected the Plan's default investment.The Plate's default investment is currently the CalPERS Target Retirement Fund designated for an employee, based:on.his or her expected retirement date.The Employer understands and agrees:that the Board,in its sole discretion, may add,eliminate,or consolidate investment options offered under the Plan, including the Plan's default investment option. 11.The Employer further-understands and agrees that certain fees-are charged to Plan participants for investment .and administration expenses,.and that such fees will be offset against investment returns or deducted from co G. participants' Plan accounts periodically. LID ti Administration W 12.The Employer understands and agrees.that,except as specifically set forth in the Plan,the administration of-the R Plan and Fund is subject to the exclusive coritrol of the Board and that the Board has the authority to retain third U Q. parties to provide investment services,record keeping,accounting,or other services for the Plan. 0 Q 13.The Employer agrees to assist and cooperate in providing Plan information to employees and to follow f` administrative procedures established*,the Board or its desighee(s)from time to time. N a- 14.the'Employer has completed the attached New Employer Data Sheet,which is incorporated by reference.The m Employer hereby certifies that all information provided in connection with its adoption of the Plan is true E d and accurate. L _. CIO 15 The Employer understands and agrees that the Board.has-retained the power and authority to amend the Plan = from time to time,subject to limitations set forth in the California Government Code and the Plan.The w a Employer may not amend.the Plan. ,ao Q 16.The Employer understands and agrees that its participation in the Plan may be-terminated by the Employer or `m by the Board upon sixty(60)days advance written notice. Upon termination,all amounts held for participants C Q will continue to be held in the Fund for the exclusive benefit of participants and their beneficiaries,except for E distributions or transfers permitted under the Plan terms. W c Name:of Employer: City-of Grand Terrace t By: Title: City.Manager � Date: Accepted by CalPERS(or an agent duly.appointed by the Board)on behalf of the Board of Administration of the California-Public Employees'.Retirement System By: Title: Date: Packet F 28 . SKU#hAA-0811 J�,- - 3.1 c� --- AGENDA. REPORT e MEETING DATE: September 10, 201.3 Council Item TITLE: Approval.of Check Register No. 09-10-2013. PRESENTED BY: Cynthia Fortune, Finance Manager RECOMMENDATION: -Approve Attached Check Register for:September 10, 2013, as submitted,.which includes the Check Register Account Index and Voucher Listings for Fiscal Year 2012-13 and. Fiscal Year 2013-14.. BACKGROUND: The Check :Register for September 10, 2013 is presented ..in accordance with Government.Code §37202 and is hereby submitted for the City Council's approval. The attached index to the Check Register is a guideline account list -only and is. not intended :to .replace the comprehensive chart of accounts used by the City,-and CRA Successor Agency: Expenditure account number formats are XX-XXX XXX [Fund- Department-Account]., Expenditures :may be made. from- trust/agency accounts (Fund 23-XXX-)or-temporary clearing.accounts which do not have.a budgetary impact. A. total of $503,071..03 in accounts payable checks was issued during the period for - services; reimbursements, supplies and contracts and are detailed in the attached check register. Listed are the attached check re isters:- Title .. . -. . Description . ,. . Amount- - FY2012-13- Check Register Invoices paid as-of September 10, 2013 $57,523.73. 005 for the prior fiscal Year FY2012-13 FY2013-14 Check Register Invoices paid as-of September 10, 2013 $445,547.30 for the current fiscal year FY2013-14 New vendors• Check payee Description Amount No. No New Vendors Pa ments larger than $10,000: Check payee Description Amount No. Hamel. , . Grand Terrace Fitness'Park.June 69624 Contracting Inc Construction $54,957.54 Packet Pg.29- .;. `31 71 Check Payee Description Amount No. 69632 CA Public Emp Health Insurance for September $12,616.61 Retire System 69638 Public Employee Contributions for Pay Period Ending $14,791.61 Retire System August 16, 2013 . 69639 Riverside Water Usage for June through August $11,900.88 Highland Water 69640 Southern Energy Usage for-July $12,171.71 California Edison 69644 City of Colton Wastewater Treatment Advance for July $197,000.00 and August 69645 City of San Animal Control,Services for August $10,135.75 Bernardino 69656 S. B. County Law Enforcement Services for $127,646.00 Sheriff September 69663 Willdan Financial Finance Department Services for August $20,510.00 Services Payroll costs for the period ending August 30, 2013 Pay Period Ending Period Amount Per. 19 08/30/2013 Biweekly $52,006.15 FISCAL IMPACT: All disbursements are made in accordance with the Adopted Budget for Fiscal Year 2012-13 and Fiscal Year 2013-14. ATTACHMENTS: • FY 2012-2013 Check Register 005 • FY 2013-2014 Check Register • Check Register Account Index APPROVALS: Finance Completed 09/04/2013 1:40 PM Cynthia Fortune Completed 09/04/2013 1:41 PM, City Attorney Completed 09/04/2013 3:15 PM City Manager Completed 09/04/2013 3:39 PM City Council Pending vchlist Voucher List Page: 1 09/04/2013 1.1:15:30AM CITY OF GRAND TERRACE Bank code: bofa CV) O Voucher Date •Vendor, Invoice Description/Account Amount c 69622 8/28/2013 005702 PUBLIC EMPLOYEES'RETIREMENT PR End 6/21/13 Contribution for PR.End 6/21/1:3 Ch. 10-022-62-00 1,887.69 Total: 1.,887.69 Z. 69624 9/4/2013 011030 HAMEL CONTRACTING INC. Application#5 JUNE CONSTRUCTON-GT-FITNESS PARK 48-600-325-005-000 54,957.54 Total 54,957.54 :69625 9/10/20.13 001810 CITY NEWSPAPER GROUP 17524 ADVERTISING PUBLICATIONS 10-125-230-000-000 116.55 t. Total: 116.55 V - of 69626 9/10/2013 011253 TLMA ADMINSTRATION TL6000009811 JUNE 8FL COSTSAn 16-510-255-000-000 289.05 �- 16-510-255-000-000 272.90 c Total: 561.95 0 4 Vouchers for:bank code: bofa Bank total: 57,523M N, 2 4 Vouchers in this report Total vouchers.: 57,523.73 IY M - T . O - - N N N U. E t Page: 1 Packet vchlist Voucher List Page: 1 09/04/2013 12:21:56PM CITY OF GRAND TERRACE Bank code: bofa M 'Voucher Date Vendor Invoice Description/Account - Amount N CD 69623- 8/28/2013 010164 GREAT-WEST PR End 8/2/13 CONTRIBUTIONS/LOANS-ENDING 8/2/2013 10-022-63-00 - 1,826.13 c 10-022-64-00 589.27 C Total.: 2,415.40 Z. 69627 9/4/2013 001206 ARROWHEAD CREDIT UNION July/August 2013 July/August Visa Charges N 09-440-220-000-000 C:Care Kitchen Supplies 51.91' 'En 09440-223=000-000 C:Care Supplies-Terrace View 166.41 1:0-172-210-000-000 Office Supplies 26.73 10-172-246-000-000' Building Codes 1,189.16 m 'Total.: 1,434.21 V 69628 9/.4/2013 00.1213 AT&T -August 2013 August.Phone&Internet Services N: 09-440-235-000-000 216.24 10-190-235-000-000 482.24 Total: 698.48 w; T '69629 9/4/2013 001213 AT&T August.2013 August Phone&Internet Services � d 10-190-235-000-000' 659.67 09-440-235-000=000 265.62 0 10-450-235-000-000. - 90.31 'u 10=805-235-0007'_000 218.32'V 10-808-235-000-000 142.08 Total: 1,376.00 N '69630 .9/4/2013 010293, AVAYA, INC. 2732654696 JU.LY PHONE&VOICEMAIL MAINTENANCE. c 10-190-246=000-000 183.46 04 Total.: 183.46 U. 6963:1 9l4/2013 010293 AVAYA, INC.. 2732705544: AUGUST PHONE.&VOICEMAIL MAINTENANCE _ d• 10-190-246-0007'000 183.46' E. Total: 1OZ-46 0 cc 1r 69632 9/4/2013, 010996 CA PUB EMPLOYEES'RET.SYSTEM 1067 Sept PERS.Health Insurance-Emp/Dep Q Page: 1 Peicket:Pg.:32., ` 4 vchiist • Voucherlist Page: 2 09/04/2013 12:21:56PM- CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor: Invoice Description/Account Amount l!9 T 69632 9/4/2013 010996 CA PUB EMPLOYEES'RET.SYSTEM (Continued) CD 10-190-265-000-000. 46.49 T 10-022-61-00 .4,933.78 c6 09440-142-000-000 2,401.75 10-120-142-000=000 633.09 Z. 10-125A42-000-000 317.35 L. 10-140-142-000-000. 358.15 N 10-172-142-000-000 419.35 10-175-142=000-000 578.02 10-185-142=000-000 136.01: Y 10-370-142-000-000' 521.35 d 10-880-142-000-000 453.35 V 10-450-142-000-000. .181.34 10-625-142-000=000 206.27 N: 16-175-142-000-000 566.69 21-175-142-000-000 317.35 L 21-625-142-000-000 88'.40 32-200-142-000-000 457.87 as Total: 12,616.61 a) W. 69633 9/4/2013 011196 FIDELITY SECURITY LIFE 5859935 August Employee Paid Vision Insurance 10-022-61700 118.60 z Total: 118.60 69634 9/4/2013 003210 HOME DEPOT CREDIT SERVICE 5034520 SUPPLIES FOR CITY HALL, PARKS&CHILD CA N 10-450-245-000-000 43.83 v) Total r' 43.83 N 69635 9/4/20.13 011266 MAUREEN KANE&ASSOCIATES, INC' 08292013 Technical Training for Clerks-Series 200 LL 10-125-270-000=000 '1,500.00 c Total: 1,500.00 m E. 69636 9/4/2013 011092 METLIF_E-GROUP BENEFITS AugustDental August Employee/Deb Dental Insurance 10-022-61-00 1,21.9.70, Total: 1,219.70 Q 60637 9/4/2013 011199 PRUDENTIAL MUNICIPAL POOL July0000338643 July EAP,'Life,AD&D, bepCare,STD&.LTD Page: 2 I vchlist .Voucher List Page: 3 09/04/2013 12:21:56PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount eh 69637 9/4/2013 011199' PRUDENTIAL MUNICIPAL POOL (Continued) N 10-022-66-bb 837.87• 10-172-142-000=000 10.08 A 10-140-142-000-000 5.14 10-380-142=000-000 9.00 Z. 09-440A 42-000-000 119.47 10-175-142-000-000 10.78 y 10-120-142=000-000 19.60 '5) 10=125-142=000-000 7.53 10-185-142-000-000 12.33 10-370-142-000-000' 13.60 10-450-142-000-000 3.38•V 10-625-142-000-000. 5.14 , 16-175-142-000-000 11.64 N: 21-175-142-oob-b00 6.82 21-625-142-000-000 .2.20 ` 32-200-142-000-000 27.18. Total: 1,101.76 • d 69638 9/4/2013 005702 PUBLIC EMPLOYEES'RETIREMENT PR End 8/16/2013 Contributions for-PR'End 8/16/2013 10-022-62-00 14,791.61 0 Total: 14;791.61 a) 69639 9/4/2013 006285 RIVERSIDE HIGHLAND WATER CO Jun/Aug 2013 June/August Water Usage O N M ' O N - w - v cC . Q Page: 3 '.Packet P9:34 3.Lb .vchlist Voucher List Page: 4 09/04/2013 12:21:56PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount t i 69639 9/4/2013 006285 RIVERSIDE HIGHLAND WATER CO (Continued) N 10-190-238-000-000 855.79 10-450-238-000-000 7,679.03 d� 10-805-238-000-000 2,290.30 0 09-440-238-000-000 217.24 Z. 26-600-239-000-000 515.24 L 26-601-239-000-000 125.08 N 32-600-214-000-000 39.72 32-600-216-000-000 11.46 32-600-301-000-000 11.46 Y 32-600-307-000-000 22.92 d 32-600-326-000-000 22.92 U 48-600-330-010-000. 86.80 52-700-710-000=000' 11.46 Of 52-700-767-000-000 11.46 r Total: 11,900.88 L m .r 69640 9/4/2013 006720 SO.CA.-EDISON COMPANY July 2013 July Energy Usagetm N -09-440-238-000-000 2,168.03 10-172-238-000-000 121.40 lid 10-175-238-000-000 121.41 10-190-238-000-000 -6,546.49 s 10-450-238-000-000 922.44 C) 10-805-238-000-000 1,75362 V- 16-510-238-000-000 538.32 N Total: 12,171.71 o _ 69641 9/4/2013 006730 SO.CA:GAS COMPANY July 2013 July Natural Gas/CNG Fuel N 10-190-238-000-000 387.46 LL 09-440-238-000-000 46.75 10-805=238-000-000 75.68 d 10-175'-272-000-000 7.85 =: 10=185-272-000-000 2.62 09-440-272-000-000 2.62 Q Total: 522.98 69642 9/10/2013 0112.21 BABCOCK LABORATORIES, INC. BH32683-2492 Clinical Testing for City Waste Water Page: 4 Packet Pg.35 vchiist Voucher List Page: 5 09/04/2013 12-21:56PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date. . Vendor. Invoice, Description/Account Amount c i 69642 9/10/2013 011221 BABCOCK LABORATORIES, INC'. (Continued) N 21-573-605-000-000• 7,706.00 Total: 7,100.00 0 69643 9/10/2013 001810 CITY NEWSPAPER GROUP 18315 ADVERTISING PUBLICATIONS 6- Z. 10-125 230-000'-000 297.86 18316 ADVERTISING PUBLICATION 10-125-230=000-000 194.26 18317 ADVERTISING PUBLICATION 10-125-230-000-000 126.26 �c 18318 ADVERTISING PUBLICATION d 10-125-230-000=000 139.21 V 18321 ADVERTISING PUBLICATION 10-125-230-000-000 116.55 C: 18410 ADVERTISING PUBLICATION 10-125-230-000-000 74.46 18432 ADVERTISING PUBLICATION +°r fA 10'-125-230-000-000 - 77.70 'p) 18433 ADVERTISING PUBLICATION 10-125-230-0M.000 67.99 18452 ADVERTISING PUBLICATION 10-125-230-000-000• 129.50 0 18453 ADVERTISING PUBLICATION 10-125-230-000-000 152.16 N Total: 1,375.95 A 0 :69644 9/10/2013 001840 CITY OF COLTON August.Advance .August Wastewater Treatment Advance N 21-570=802-000-000 98,500.00 U� July Advance July Wastewater Treatment Advance 21-570-802-000-000 98,500.00 Total: 197,000.00 t v 69645 9/10/20.13 006435 CITY OF SAN BERNARDINO 2014=10000008 AUGUST ANIMAL CONTROL-SERVICES ea 10-187-25&000-000 10,135.75 Q Total:' 10,135.75 69646 9/10/2013 011061 EZ SUNNYDAY LANDSCAPE 3755 AUGUST C.CARE LAWN SERVICES Page: 5- 'Packet Pg.36 vchlist Voucher'List Page: 6 09/04/2013 12:21:56PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Acc6unt Amount ei 69646 9/10/20,13 011061 EZ SUNNYDAY LANDSCAPE (Continued) N 09-440-245-000-000 100.00 3897 August Park Maintenance CD 10-450-255-000=000 3,165.00 0. Total.: 3,265.00 Z. 69647 9/10/2013 002500 FIREMASTER 0000104348 REFURBISHING OF SEVEN(7)FIRE EXTINGUISH '09-440-247-000-000 239.36 Total: 239.36 69648 9/10/2013 010241 FIRST AMER.TITLE INSURANCE CO 2182-2182102682 Escrow Cancellation Fees-O'Reily 32-200-255-000-000 250.00 V Total.: 250.00 rn 69649 9/10/2013 002710 FOX OCCUPATIONAL MEDICAL CT. 68679-44612 PHYSICAL EXAM FOR MARIA MELTON cNn 09-440-228-000-000 63.00 -Total; 63.00 `y ui 69650 9/10/2013 011267 LAGERLOF_,SENECAL,GOSNEY 48184 JULY LEGAL SERVICES FOR WASTEWATER ISSUE � 21-175-250-000-000- 4,909.25 it. _Total: 4,909.25'v OFFICE DEPOT 665099663001 OFFICE SUPPLIES 69651 9%10/2013 005400 _ • V. 10-120.210-000-000 149.76 665868089001 Office Supplies N 10-140-210-000-000 33.44 l 665868186001 Office Supplies c -10-140-210-000-000 70.21 } 666868187001 Office Supplies u: 10-1,46-210-000-000 2.15 665868188001 Office Supplies m• :. 10-140=210-000-000 13.9,1 .E, 667146550001 Office Supplies 10-140-21.0-000-000 121.48 Q 667146559001 Office Supplies 10-140-210-000-000 50.33 Page: 6 ='VPacket:Pg:''37 • f vchlist Vouchdflist Page:- 7 09/04/2013 12-21:56PM CITY OF GRAND TERRACE Bank code bofa Voucher Date' Vendor Invoice Description/Account Amount eh 69651 9/10/2013 005400 OFFICE DEPOT (Continued) N 670897438001 COPY PAPER o 10-190-212-000-000 1,170.29 CD c 670934794001 CITY HALL KITCHEN SUPPLIES 10-190-220-000.000 82.28 Z. 670935039001 CITY HALL KITCHEN SUPPLIES 10-190-220-000-000 7.47 N Total: 1,701.32 t fY :69652 9/10/2013 011242 PLAY SMART SURFACING INC 220 REPAIR RUBBER SAFETY SURFACE AT PICO.PAR _ Y - 10-4506246-000-000 350.00- d 'Total-: 350.00 V 69653 W10/2013 006310 ROADRUNNER SELF STORAGE INC. '16272 SEPTEMBER STORAGE RENTAL N 10=140-241-000-000 124.00 r Total: 124.00 L '69654 9/10/2013 011175 ROBLES,SYLVIA August'2013 August Health"lns Reim-Robles h 10-110-142-000-000 453.35 .� Total: 453.35 Y 6965.5. 9/1:0/2013. 00.6510 S.B..COUNTY INFORMATION 15255 JULY PAGER ACCESS m - 10-175-240-000-000' 9.00 V Total: 9.00 0 •69656 9/10/20.13 006531 S.B.COUNTY SHERIFF 13026 SEPTEMBER LAW ENFORCEMENT SERVICES NM 10-410-255=000-000 5,400.00 0 10-410-256-.000-000 113,913.00 14 14-411-256-000-000 8,333.00 u: Total:: 127,646.00 i 69657 9/10/2013 0.07005 SO CAL LOCKSMITH 24361 City,Hall'Men's Restroom Keys; 10-165-245-000-000 9.72 0 Total: _ 9.72 r. '69658 9/10/20.13 011071 STANCKIEWITZ,W. Sept,2013 Sept Health Insurance.Reim-Stanckiewitz 10-110-142-000-000 453.35 Page: 7 Packets Pg.38,:. vchlist Voucher List Page: 8 09/04/2013 12-21:56PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor. ,. Invoice Description/Account Amount e 69658 9/10/2013 011071 STANCKIEWIT2,W. (Continued) Total; 453.35 N 0 69659 9/10/2013 006778 STAPLES 60111000702363, Invoice#4135989001 7/8/13 10-140-210-000=000- 218.37 'Total: .218.37 6 Z. 69660 9/10/2013 011275 SYSCO RIVERSIDE.INC 3080607660 FOOD ITEMS FOR LUNCHES&SNACKS d 09-440-220-000-000 202.50 h 3080607678 FOOD ITEMS FOR LUNCHES&SNACKS 09-440-220-000-000 185.62 Y 308270323 6 FOOD ITEMS FOR LUNCHES&SNACKS �. 09-440-220-000-000 564.31"V 3082703244 FOOD ITEMS FOR LUNCHES&SNACKS' 09-440-220-000=000 91.39 Total: 1,133.82 r 69661 9/10/2013 001038 VER12ON WIRELESS-LA 971b384953 Aug/Sept Cell Phone for CDD.Director 1&-175-235=000-000 116.74 T) Total:- 116.74 d 69662 9/10/2013 007920 WILLDAN 002-13587 PLAN CHECK&INSPECTION SERVICES Y 10-172-250-000'-00.0 2,162.50 �.. 002-13588 JULY ENGINEERING SERVICES t) - 10-175-255-000-000 2,970.00 Total: 5,132.50 N '69663 9/10/20:13 011256 WILLDAN:FINANCIAL SERVICES 010-22003 AUGUST FINANCE DEPARTMENT'SERVICES c 10=140-250-000-000 20,510.00 ` Total: 20,510.00 u: 69664 9/1:0/2013 010864 WIRZ,MATT' 08222013 Mileage Reimbursement-M..Wirz m 21-175-271-000'000 79.67 ,E Total:- 79.67 0 69665 9/10/20.13 007987 XEROX CORPORATION 069411357 July WC5755A Xerox Lease Q 10-190-700-000-000 307.98 10-190-212-000-000 84.48 Page: 8 `Packet Pg.'39 vchlist Voucher List Page: 9 09/04/2013 12-21:56PM CITY OF GRAND TERRACE Bankcode: bofa Voucher Date Vendor Invoice. Description/Account Amount c i 69665 9/10/2013 007981 XEROX CORPORATION (Continued) Total; 302.46 N 0 40 Vouchers for bank code: bofa Bank total: 445,547.30 .o, 0 40 Vouchers in this:report Total vouchers: 445;547.30 C' Z d w T .tm d .c V ai _ N: M' v L d w N NNd Yam• d V W v. et' T 0 N • T N LL• C C� �S Q Page: 9 Packet R 40_`- City of Grand Terrace Check Register Index, , FD No. Fund Name Dept No. Department Name General Account Numbers 09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/1NAGES 10 GENERAL FUND 120 CITY MANAGER 139 EMPLOYEES'BENEFIT PLAN 11 STREET FUND 125 CITY CLERK 140 RETIREMENT 12 STORM.DRAIN FUND 140 FINANCE 142 HEALTH/LIFE:INSURANCE 13 PARK FUND 1:60 CITY ATTORNEY 143 WORKERS'COMPENSATION 14 AB 3229 COPS FUND' 172 BUILDING&SAFETY 138/141 MEDICARE/SUI 15 AIR QUALITY IMPROVEMENT FUND' 175 PUBLIC WORKS 210. OFFICE.EXPENSE 16 GAS TAX FUND 180 COMMUNITY EVENTS- 218-219. NON-CAPITAL FURN/SMALL TOOLS 17 TRAFFIC SAFETY FUND/TDA FUND 185 RENTAL INSPECTION PROGRAM 220 SPECIAL DEPARTMENTAL EXP 19 FACILITIES DEVELOPMENT"FUND 187 ENFORCEMENT PROGRAM 23.0 ADVERTISING 20 MEASURE I FUND 190 GENERAL GOVERNMENT(NON-DEPT) 235 COMMUNICATIONS 21 WASTE WATER DISPOSAL FUND 195 FACILITIES MAINTENANCE 238-239 UTILITIES 22. COMMUNITY DEVELOPMENT BLOCK GRANT .370 COMMUNITY&ECONOMIC DEV 240-242 RENTS&LEASES 26 LSCPG/LGHTG ASSESSMENT DIST. 380 MGT INFORMATION SYSTEMS 245-246 MAINT BLDG GRNDS.EQUIPMNT 44 BIKE LANE CAPITAL FUND 410 LAW ENFORCEMENT' 250-251 PROFESSIONAL SERVICES 46 STREET IMPROVEMENT PROJECTS 430 RECREATION SERVICES 255-256 CONTRACTUAL SERVICES 47 BARTON RD.BRIDGE PROJECT 440 CHILD CARE 260 - INSURANCE.&SURETY-BONDS 32 CRA-CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 265 MEMBERSHIPS&DUES 33 CRA-DEBT SERVICE FUND 631 STORM DRAIN MAINTENANCE 268 TRAINING 34 CRA-LOW&MOD HOUSING .801 PLANNING COMMISSION 270 TRAVEUCONFERENCES/MTGS .802 CRIME PREVENTION UNIT 272 FUEL&VEHICLE MAINTENANCE 804 HISTORICAL&CULTURAL COMM. 570 WASTEWATER TREATMENT 805 SENIOR CITIZENS.PROGRAM 33-300 DEBT SERVICE 807- PARKSA.REC COMMITTEE 7XX FACILITIES IMPRV,(NO-CIP) 808 EMERGENCY OPERATIONS PROG. 700 COMPUTER-RELATED, 701 VEHICLES&EQUIPMENT Attachment: Check Register Account Index .(1329 : Check Register No. 09-10-2013) AGENDA REPORT MEETING DATE: September 10,.20.1.3 Successor Agency Item TITLE: Adoption. of Resolution Approving the Successor Agency'sRecognized Obligation Payment Schedule- (ROPS) for the Period January 1, 2014 through June. 30', 2014 (ROPS- 13-- 14B) _ PRESENTED BY: Cynthia Fortune, Finance:Manager RECOMMENDATION: Adopt Resolution Approving the Successor Agency's Recognized Obligation Payment Schedule (ROPS) for the period January 1, 2014.through June 30, 2013 (ROPS 13- 14B) BACKGROUND: Redevelopment dissolution and'wind-down legislation (ABx1 26 and AB 1484.) requires successor agencies to submit a Recognized Obligation Payment-Schedule (ROPS) covering each six-month period-, following review and .approval of the :ROPS by their , respective Oversight Board. The previous RODS submittals for the Successor Agency to the Community Redevelopment Agency of- the City of .Grand Terrace (Successor Agency)were as follows: ROPS 1: Reporting Period: 1/1/12 - 6/30/12 • ROPS 2: Reporting Period: 7/1/12 - 12/31/12 • ROPS 3: Reporting Period: 1/1/13 - 6/30/13 • ROPS 13-14A: Reporting Period: 7/1/13 - 12/31/13 The next ROPS is :due fo-the California Department of:Finance (DOF) on October 1, 2013, and covers the reporting period 1/1/14 - 6/30/14. Effective with the prior-ROPS., ` the DOF changed the naming convention,of the report to designate the fiscal year and the letter-"A for the first half of the fiscal year(July through December) and the letter"B" for the second half of the fiscal :year (January through June). Therefore, the attached ROPS is designated as:"ROP.S,13-14B" which,represents the report for the second half of the fiscal year. Following:approval by the Successor Agency, ROPS 13-14B will be submitted to the Oversight Board for.review and approval.prior to submittal to the DOF.. DISCUSSION: The primary purpose of each ROPS is to 'identify enforceable obligations to be paid,from former property tax,increment receipts; which are held by the County Auditor-Controller in the. Redevelopment Property Tax Trust Fund (RPTTF). Since the dissolution- of redevelopment agencies, property tax increment-is-distributed twice a.year(January and June) subject to available funds and an. approved ROPS. Any line items; reported on the ROPS that are denied by the DOF will not receive property.tax distribution: Packet Pg.i „°8A Beginning with ROPS 3, each ROPS also includes a "true-up” process, through which actual expenditures are reported versus prior year ROPS estimates. (For example, ROPS 3 included a "true-up" of ROPS 1, and ROPS 13-14B includes a "true-up" of ROPS 3.) Through this "true-up" process, if RODS actual expenditures are less than the approved ROPS estimates from the prior year (funded through the RPTTF), the unspent amount is deducted from the next RPTTF distribution. However, with ROPS 13-14B, if. ROPS actual expenditures are greater than the approved ROPS estimates from the prior year, the overspent amount is not added to the next RPTTF distribution. C) As shown on the BOPS 13-14B summary, Enforceable Obligations of $1,153,991 are reported for this six-month period as follows: • Administrative Allowance: $125,000 • Non-administrative RPTTF: $1,028,991 Total $1,153,991 FISCAL IMPACT: Estimated funding of $1,153,901 will be available from the RPTTF to pay for Enforceable Obligations reported on ROPS 13-14B. This amount will be sufficient to cover those obligations funded from the RPTTF, plus the Administrative Allowance of $125,000. ATTACHMENTS: Resolution Approving ROPS 13-14B_Successor Agency • Grand Terrace_ROPS_13-14B Excel Worksheet APPROVALS: Cynthia Fortune Completed 09/03/2013 9:17 PM Finance Completed 09/03/2013 9:17 PM City Attorney Completed 09/04/2013 10:13 AM City Manager Completed 09/04/2013 11:13 AM City Council Pending 'Pa 'k Pg et' .43 _ L RESOLUTION NO. 20136 N A RESOLUTION OF THE CITY OF GRAND TERRACE AS SUCESSOR AGENCY TO THE GRAND TERRACE COMMUNITY REDEVELOPMENT .AGENCY - APPROVING A _ RECOGNIZED 1E OBLIGATION PAYMENT SCHEDULE COVERING THE PERIOD � 'JANUARY 1:, 2014 TO JUNE 30, 2014 (ROPS 13-14B) AS REQUIRED o BY HEALTH AND SAFETY CODE SECTION'34177 a WHEREAS, the Grand Terrace Community Redevelopment Agency, Grand 2 Terrace, California -("Agency") was, formed for the- purpose of revitalizing areas within 3 0 the City of:Grand Terrace_pursuant to Health and Safety Code (HSC) Section 33000, et. seq.; and - o • - c WHEREAS, AB x1 26 required the dissolution of all redevelopment agencies in ' the state;-and :CL a WHEREAS, on January 10,.:20.12, the City adopted Resolution..2012-01 electing N to serve .as the Successor.Agency to the Grand Terrace Community Redevelopment r Agency'('Successor Agency") pursuant to HSC Section 34176; and WHEREAS, a Recognized Obligation Payment Schedule (ROPS) is defined in ° .N HSC Section 34171(h) as the minimum payment amounts and the due dates of '> payments required by enforceable obligations for a.six-month period; and \� WHEREAS, the :ROPS identifies the payment source of enforceable obligations as payable from the Redevelopment Property Tax Trust Fund (RPTTF) and payable a from:Other Sources.of the Successor Agency; and y W . - d WHEREAS, the California Department of Finance has required a submittal of the RODS covering the, period January 1, 2014 to June 30, 2014 (ROPS 13-1413), in y, accordance with AB 1484 to be,submitted by October 1, 2013; and A . WHEREAS, on September 10; 2013, the ROPS-for the period:January 1, 2014 to w June 30, 2014 (ROPS 13-1413), pursuant to HSC Section 341.77(I), -was considered by o the City as Successor Agency. c• 2 NOW THEREFORE, THE CITY OF GRAND TERRACE AS SUCESSOR a AGENCY TO THE GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY = DOES RESOLVE,.DETERMINE, FIND AND ORDER AS FOLLOWS: 0 SECTION 1. The City as Successor Agency finds that the above recitations are true and correct and, accordingly, are incorporated as a material part of this Resolution. ' c E a Packet'P..g.'44. , 78.A:a' SECTION 2. The City as Successor Agency finds that all obligations listed on N the ROPS-for the period January 1, 2014 to June 30, 2014 are true and correct and, accordingly, are hereby considered enforceable obligations. SECTION 3. Pursuant to HSC Section 34177, the ROPS:for the,period January r 1., 2014 to June 30, .2014; incorporated herein as Attachment A, CROPS 13-1413") is t hereby approved acid adopted in substantially the same form as shown in:Attachment A .L by the Successor Agency. a SECTION 4. The Executive Director is hereby authorized to make such non- 2 substantive changes :and adjustments to ROPS 13-1413; as attached, which may be O necessary and appropriate. d :X SECTION 5. The Executive Director is hereby directed to take all.necessary and 0 appropriate acts to 'submit the ROPS"13-14B to the Oversight Board 'for the Successor ° Agency for: its consideration and adoption. The Executive Director is further authorized 0 to perform all .acts necessary and appropriate which may be required by the California a Health & Safety Code. This includes,but is not limited to the requirements set forth by N the California Department of Finance,-the-San Bernardino County Auditor-Controller; or any other applicable agency. SECTION 6. The City Clerk shall certify-to the adoption of this Resolution. 2 2 d PASSED .APPROVED AND ADOPTED this l oth, day of September, 2013 by the following vote: a AYES:' N d NOES: co ABSENT: = c� ABSTAIN: y O . c Walt Stahckiewitz, Mayor 0 a a ATTEST:. 2 3 N d Tracey:R. Martinez, City Clerk • - d E a ;8:A.a." - L - O d V V d L Q. �a Attachment A 2 o y d O C • . O :F. Q Recognized Obligation Payment Schedule (ROPS) a N M ` r v Forthe Period January 1, 2014to June 30, 2014 = O. .y d (ROPS 13-1413) L Q N N d V V N I m et r' M . O c - o . c. Q a o o m c - m ' - E Packet Pg.4G • °8:A':b - m Recognized Obligation Payment Schedule(ROPS 13-146).-Summary M Filed for the January 1,2014 through June 30,2014 Period r a Name of Successor Agency: Grand Terrace 0 Name of County: San Bernardino N c • m Current Period Requested Funding for Outstanding Debt or Obligation Six-Month Total Q Enforceable Obligations Funded with Non-Redevelopment Property Tax Trust Fund(RPTTF)Funding j. w A Sources(B+C+D): $ 1,759,5 m B Bond.Proceeds Funding(ROPS Detail) i 480,0 C Reserve Balance Funding(ROPS Detail) 1,279,5 D Other Funding(ROPS Detail) E Enforceable Obligations Funded with RPTTF Funding(F+G): i $ C F Non-Administrative Costs(ROPS Detail) ` 1,028.9, Q. i C- G Administrative Costs(ROPS Detail) -. 125,0 Q H Current Period Enforceable Obligations(A+E): d $ .,f,2,913,5 w C Successor Agency Self-Reported Prior Period Adjustment to Current Period.RPTTF Requested Funding m I Enforceable Obligations funded with RPTTF(E): 9;153,9 0 J Less Prior Period Adjustment(Report of Prior Period Adjustments Column U) (161;9 o K Adjusted Current Period RPTTF Requested Funding(I-J) .$ 992,11 Q 0 r`ounty Auditor.Controller Reported Prior Period Adjustment to Current Period RPTTF Requested Funding Q LMN Enfo�rceabl&.0bligatibns funded with,RPTTF(E): , 1153,9N; Less Prior Period Adjustment(Report.of Prior Period'Adjustments Column AB) Adjusted Currerit'Peri�_•od RPTTF Requested Funding^(L^Ma�_1 � _ _ w „ _1,.153_9, _ ._ � U) Certification of Oversight Board Chairman: Y`o Pursuantto Section 34177(m)of the Health and Safety code, I hereby certify,that the above is a true and accurate Recognized Name Ti Obligation Payment Schedule for the above named agency. /s/ K :fill Signature Dc M .M T I IL r � I V L L d - ~I • C ,Ln V C� C Z r • a Packet PgA7 8:B, t r �t AGENDA. REPORT MEETING DATE: September 10,2013 'Council Item TITLE: Selection of. Local Preferred .Alternative for Interstate 21.5 Overpass, Barton Road' PRESENTED, BY: Richard Shields, Community Development Director RECOMMENDATION: Adopt Resolution No. 2013- , accepting Modified Alternative 7, as the local preferred alternative design for the Interstate 215 Barto.n,Road Interchange. BACKGROUND: Barton Road is the only :freeway interchange in Grand Terrace and it serves -as- the primary access .to the City. Because of the traffic :congestion at .the interchange, SANBAG plans to rebuild this interchange to resolve current- and future traffic congestion. -The Interstate'215 Barton Road Interchange had more than 10 design :configurations- with 4 of the 10 designs,, including a "No-Build" alternative, being-evaluated. Currently the :Barton Road Interchange is in the Project Approval/Environmental Document.Phase. SANBAG and'CALTRANS will seta date in fall of 2013 to conduct a public meeting at the City to,share the remaining alternative-designs and to receive comments from the:public. The costs for the Project Approval/Environmental Document Phase are funded by SANBAG and Federal Demonstration Funds: The project.cost through construction will be provided by Measure I, the half-cent sales tak for transportation improvements in San Bernardino County. SANBAG has secured state and federal funding sources as well. DISCUSSION: Prior to. the public meeting to present .the design-alternatives, and to perform some preliminary right-of-way acquisition work on affected properties, SANBAG is requesting the City Council.choose-a local preferred alternative-de'sign. Once SANBAG receives City Council approval on the local preferred alternative, work_-can::begin on preliminary acquisitions and the public meeting. The remaining design alternatives are: • .Alternative 3, which is defined as "Partial Cloverleaf:' will eliminate La-Crosse Avenue and Barton-Road Intersection. The design will provide direct access between Barton _. Packet Pg.48 Road and Interstate 215. This alternative has increased right-of-way impacts. The estimated cost for the project is $105.6 million. • Alternative 6, "Hook Ramps & Partial Cloverleaf', this alternative provides an exit on Commerce Way and preserves some access to La Crosse Avenue which is a right in and right out turn movement only. This alternative has moderate business right-of-way impacts. The estimated cost for the project is $67.9 million - Modified Alternative 7, the design will provide direct access between Barton Road ' and the 1-215 freeway and will preserve full access to La Crosse Avenue. The design will provide direct access between Barton Road and the 1-215 freeway. The design will improve Commerce Way access-by connecting it to Barton Road. The design will also preserve much of the existing footprint on Barton Road. The round-about will eliminate unintentional access from La Cross Avenue to the northbound freeway off ramps, reduce traffic queuing on the off ramps and reduce waiting time at the intersection. This alternative has the least right-of-way impact. The estimated cost for the project is $63.3 million. SANBAG Staff requires that the City identify their locally preferred project alternative. City Staff recommends that the City Council adopt Resolution 2013- , accepting Modified Alternative 7, as the local preferred alternative design for the Barton Road Interchange project. FISCAL IMPACT: No fiscal impact to bring forth the request to choose an alternative design for the Barton Road interchange. ATTACHMENTS: • Resolution local preferred aft • Exhibit_RW Req AIt3 • Exhibit_RW Req Alt6 • Exhibit RW Req Mod AIt7 (03-27-13) APPROVALS: Richard Shields Completed 09/04/2013 3:34 PM Finance Completed 09/04/2013 3:35 PM City Attorney Completed 09/04/2013 3:36 PM Community Development Completed 09/04/2013 3:36 PM City Manager Completed 09/04/2013 3:36 PM City Council Pending RESOLUTION NO. 20136 A. RESOLUTION. APPROVING -MODIFIED ALTERNATIVE 7; AS A -LOCAL PREFERRED ALTERNATIVE FOR THE RECONSTRUCTION OF ,INTERSTATE 215 BARTON ROAD INTERCHANGE. WHEREAS, Barton Road is the only- freeway intersection in Grand Terrace and :it 0 serves as-the primary access to the City. _ 0 'WHEREAS, because.of existing:traffic congestion at the interchange. 'SANBAG plans to m rebuild the interchange to resolve current and future.traffic congestion. N WHEREAS, funding, for the interchange project has, been- secured by SANBAG- and project approvals and environmental documents are nearing completion.- WHEREAS, three alternative build designs 'have been studied through the project approval stages at CALTRANS. '- o _ L WHEREAS, SANBAG and CALTRANS are scheduling a public meeting to share-the r remaining build alternatives in fall of 2013. • - d L WHEREAS, prior to the public meeting and prior to preliminary property acquisitions, SANBAG requests that the City of Grand Terrace City Council chose a locally preferred alternative. NOW THEREFORE, BE IT.RESOLVED THAT THE CITY COUNCIL DOES RESOLVE, 2 DETERMINE, FIND ANDORDER AS FOLLOWS: ''Section -1: The City Council: has reviewed- the three Barton Road interchange build design alternatives based on:the information provided by SANBAG.. L Section 2. The City Council finds that having a local preferred alternative chosen by 2 the City will assist SANBAG with preliminary acquisitions for those:property owners who "a are affected by. all-three alternatives and are willing to negotiate a property sale. c 2 Section 3. The City Council:understands that,earlyacquisition work on properties that will be affected will expedite the project toward a completion date'. - Section 4. The City Council finds that. Modified Alternative 7 is the local preferred alternative for the Barton Road Interchange Project. E PASSED, APPROVED AND ADOPTED by the City Council of 'the- City of Grand a Terrace at a regular meeting held meeting on the day of , 2013. Walt Stanckiewitz Mayor for the City of Grand Terrace 'Packet o<w- . Mrs ti,�� a .... ...._.. - -8---------- a� ;- :::7;C3:C!9-::]: }"�`'�' I,,,i i�- "`>. 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DATE: September 10,.20.13 -Council Item TITLE: Repeal Resolution,' 2008-03 - Which Established -'the Community Emergency Response Team (C.E.R.T) Committee PRESENTED BY: Matt Wirz,.Management Analyst -RECOMMENDATION: Repeal Resolution 2008-03 in its entirety. BACKGROUND: Community Emergency Response Team (C.E.R.T.) is -a grassroots volunteer organization that was begun:in Grand Terrace.sometime in 2006 or 2007 by interested. residents. On May 13,, 2008, the City Council passed. Resolution 2008-03-establishing the C:E:R.T. Committee. The C.E'.R-.T: Committee was formed to prepare and implement a :C.E.R.T. program, oversee training, and manage-funds-allocated by the City for C.E.R.T. emergency response: In '2011 City- staff reminded various Council appointed committees that the Brown Act must be adhered to at all committee meetings and events. It was at this :point the- C.E.R.T.' Committee and the C.E.R.T. "team" volunteers focused on adheringto the Brown-Act-and became-frustrated because of the environment in which they had to operate. Over the past few years C.E.R.T. Committee interest has dwindled. DISCUSSION: At the.June 4, 2013 C.E.R.T. Committee Meeting the Committee:decided to recommend the repeal -of .the Resolution'-2008-03 to the City Council. The Committee furhter recommends that up to two C.E.R.T. .members join the Emergency Operations Committee (EOC) and assist with community disaster preparedness-and education through the. EOC. The C:E:R.'T. team would-remain, as a subgroup of the EOC,. to prepare the community and recruit additional team: member who would be City volunteers. FISCAL IMPACT: The C.E.R.T. Program approved budget (10-808-221) of $39000 in FY2018=14 -will monitored and used- by-the EOC for community preparation and education. In addition, this,account line item will be te-titled-from C.E.R.T.. Program to Community Preparation and Education. ATTACHMENTS: • Resolution 2008-03 • Resolution 2013- - PacketP ,.54 . APPROVALS: Matt Wirz Completed 09/04/2013 2:49 PM Finance Completed 09/04/2013 3:27 PM City Attorney Completed 09/04/2013 4:04 PM Community Development Completed 09/04/2013.5:1'9 PM City Manager Completed 09/04/2013 5:54 PM City Council Pending RESOLUTION NO. 2668-03 A :RESOLUTION: :OF THE CITY _CO.UNCIL -OF THE CITY,-OF :GRAND TERRACE;, CALIFORNIA, -.ESTABLISHING-A ,COMMUNITY EMERGENCY -RESPONSE TEAM COMMITTEE,' WHEREAS; in order for-the-City of Grand Terrace to be`prepared during emergencies,the City.Council.desires to establishi a community emergency response:team committee(C.E.R,T.),.'and WHEREAS,, the.C.E.R.T. will establish.a,program Which-Will provide participants,in the C.E.R,T:"program With E practical training which will enable them to affectiVely 'plan for and respond to an earthquake,,'or o_ ther. c emergencies in.or:around-their neighborhood. c� NOW, THEREFORE, BE IT.RESOLVED that the City.Council of the City of Grand'Terrace, State of California; w hereby approves: ci Section 1:. Established number.of.meinbo s: There is hereby•established for..the City of Grand Terrace-a `Community Emergency.Re' sponse Team (C,E.R.T:)committee comprised,of•fve(5) members appointed by the a ;City Council from the community: ,Secti6n2. .Terms of Office.. Each member of the committee-shall be .appointed for a two:(2) year term w beginning July_1: or until a qualified successor is appointed. The City Clerk shall-keep a'record of dates and o apPoi.tments and the•terms of office of the members;Terms will bestaggered-each year to provide continuity o on the.committee. CD N c Section 3, Appointment of. ,Members. The process.for making appointments to the_ committee .shall be ° 'included ineadministrative lJ16 'ml anua. N ' + Section_4. Reduifbrh6ntsJor Membership: All,members of;the C.E.R.T. committee shall meet'the following, I= requirements: d a 1,: Bea citizen of the United States_. 2: Be at least 2,1 years of age., ' 3. Bea permarient residerit-of the City: 4. ;Have taken-and filed With the City'Cleek the oath required by Section$6507 of;the'California G6V6mrnent Code. co Section 5: Vacancies. Persons appointed to fill=a .vacancy shall•'serve only for the unexpired termf o the c memberwho is vacancy they flied; N c. o $ection.6. Removal:'from -Office. Members of the committee may-be removed from office or their office declared.vacant by'a majority vote of the-City Council. H Ax Section 7: - Organization. _ Th'e�eommittee..shall elect a commander; Deputy Commander; Secretary, arid,a Treasurer at their first meeting in July of each:year. E Section 8. _ Conduct at .Meetings. The committee.shall _hold not less than one (1) regular-meeting each _ i calendar month-such meeting:schedules and times to,be.estabiisti'ed by:.the.committee.. Adjourned and special meetings may 'be called, noticed and held in' the manner established by Section 54956 of the California a Government Code. All meetings of-the committee .shall be open ,to the::p.ublic.,and a majority,{of the .members shall constitute a quorum, for'-the transaction of .business. A public .record (mjnutes)shall be prepared indicating all actions, F findings.and determinationsof the committee.A-written agenda shall be.prepared and distributed,to committee:• members in advance of ali reguldf meetings. Rules of condu_ct of the m_ eetings shall be.in accordance With those rules adopted for the conduct of City.Council meetings ' ' -• - - �Packef Pg.�56 Section 9. Duties. The committee shall have the following duties, responsibilities, authority and.limitations as to its authority: 1. The committee's general responsibilities:shall be to prepare and implement a C.E.R.T. program, which' h-all include determining and overseeing initialdE.R.T. training"in order to-prepare participants for the providing of emergency.services in conjunction with police'and-fire The committee solicit C.E.R.7 participants and oversee certain classes-to be provided free of charge-to any interested .Grand Terrace resident over the age of 18.. In order to receive a course completion certificate, any participants shall be required to complete twenty-one'(21) hours of training and attend all.training � sessions.. E 0 2. The committee may submit recommended City projects relating to emergency response to the City v Council for consideration. d 3.. The committee as a whole shall conduct all actions and,busines"ses of the committee unless a ci representative or subcommittee is fully appointed by the.committee to act on its behalf. 4. Expenditure of budgeted funds, including contributions received by the City to be utilized'by the .C.E.R.T. committee and'participants shall require•the approval of the City Manager. N W Section 10. Compensation-. All.members of the committee shall seine on an uncompensated voluntary basis. c Section 11. :Records. The committee shall keep complete minutes, books and accounts of their.meetings on :CO file in the office of the'City Clerk. CD c 0 The committee and .participants;shall be authorized:to engage in fund raising activities related to :providing emergency response,,subject to-the approval of the City Council.. c PASSED AND ADOPTED this.13'h day of,May; 2008. " c. Mayor of a City of Grand Terrace cn Attest: M M 0 00 •City Clerk of the City'of Grand Terrace c - 0 N - . 41 w: C ' d r E V is ,,Packet Pg. 57 I,:BRENDA MESA, City Clerk of the City of Grand Terrace, do hereby-certify that Resolution No. 2008-0-1 was introduced and adopted at a regular:meeting of the City.C_ouncil of the City of Grand Terrace held on:the 13 rday of May, 2008„by the following vote,- AYES: Councilmembers Cortes, Miller and Buchanan;: Mayor Pro Tem Garcia and 1` Mayor Ferre - NOES: None m ABSENT: None ABSTAIN: None .E - 0 Brenda Mesa, City Clerk ui v Approved as to form: v� c •s a . •Q j W City'Attorney CO o X0 O O N O Q M M lh O CO O - N O ' O 7 O N - d _ r E t V ' rwj Q .Packet Pg.5$ , RESOLUTION NO. 2013- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, REPEALING RESOLUTION NO. 2008=03 IN ITS ENTIRETY THE CITY COUNCIL OF THE-CITY OF-GRAND TERRACE DOES HEREBY RESOLVE, DECLARE,:DETERMINE AND ORDER AS FOLLOWS: SECTION-1..-Resolution 2008-03;:establishing a Community Emergency c Response Team Grand Terrace (C.E.R.T..) Committee, is hereby repealed in its entirety. d - - w PASSED, APPROVED AND ADOPTED this 10th day of September 2013. - c ATTEST: - fA W o City Clerk of the City of Grand Terrace Mayor..of the Cityof Grand Terrace and-of the City Council and of the City Council thereof N c - o I, Tracey Martinez, City Clerk of the City' of Grand Terrace, California, do-hereby certify N that the foregoing Resolution was introduced-and adopted at a regular meeting of the City Council-of the City of Grand Terrace held on the 10th of .September 2013 by the a following vote: d AYES: r . M NOES: . - M ABSENT: N c o ABSTAIN: 0 W & . C ' d E Approved as to form: Richard Adams, Tracey Martinez, City Attorney City Clerk Packet Pg..59