11/26/2013 CffY, -OF G-RAND TEARACE
AGENDA_ &'STAFF:REPORTS =
FOR,TH'E : s
REGULAR MEETING.OF-THE.CITY'COU'NCIL AND THE.CITY COUNCIL AS THE,SUCCESSOR'AGENCY TO THE
COMMUNITY REDEVELOPMENT-AGENCY&THE GRAND TERRACE HOUSING AUTHORITY
TUES DAY; .November 26 . 2013
6:00'P.M. Regular,Meeting-
' COUNCIL'CHAIVIBERS �.
GRAND TERRACE'CIVIC CENTER= 22795-BARTON,ROAD GRAND.TERRACE; CA 92313
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-Valt;Stanckiewitz, Mayor
Bernardo-Sandova'I, Mayor,, Pro Tern' ;
Darcy.M'cN.abo.e;Councilmemb.er
Jackie Mitchell;'Counc'me.mb,eri-_
Sylvia Robles; Cou"ncilmember
.Betsy Adams,, City Manager
Richard-L. Adams,_CityAttorney
Cynthia'Fortu:ne,finance Manager
Richard Shields;.'Community Development"Director, '-
TraceyMartinez,.CM'C, City�'Clerk
The Grand Torrace City Council meet'sori-the Second and:Fourth Tuesday of-each month at.6:001-0,M,
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s -.CITY OF GRAND TERRACE
CITY COUNCIL
AGENDA• NOVEMBER 26, 20.1.3
CoundilChambers Regular Meeting 6:00-PM
Grand Terrace Civic Center• 22795 Barton Road
The: City of Grand Terrace complies with the Americans with Disabilities Act of 1990. If you require -
special assistance to participate in this meeting, please call the City Clerk's office at (909) 824-6621 at
least 48 hours prior to the meeting.
If:you desire to address the City Council during the meeting, please complete a request:to speak form
available at the entrance and present it to the City Clerk. Speakers will be called upon by the Mayor at
the appropriate time.
Any documents provided to a majority of the.City Council regarding any item on this agenda will be made
available for public inspection in the City Clerk's office.at city Ball'Iodated at 22795 Barton Road during
normal business hours. In addition, such documents will be posted. on: the City's website at
www.ciiyofgrandterrace.org
CALL TO ORDER
Convene City Council and :City_ Council as the Successor Agency to the Community Redevelopment
Agency
Invocation
Pledge-.of Allegiance
RoH:CaH
Late " . ,'A.rri-ved
Mayor Walt Stanckiewitz ❑ ❑ ❑
Mayor Pro Terri Bernardo Sandoval ❑- ❑ ❑
Council Member Darcy McNaboe p 0 ❑
Council Member Jackie Mitchell ❑ ❑ El
Council Member Sylvia Robles, ❑ ❑ ❑
1. ITEMS TO-DELETE
2. SPECIAL PRESENTATIONS
A. Proclamation -"Purple Heart City"
3. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial.. They will be
acted upon by the Council at one time with discussion. Any-Council Member, Staff-Member, or Citizen
may request removal of an item from the Consent Calendar for discussion.
City of Grand Terrace Page 1 Updated 41412013 11:29 AM -
Agenda Grand Terrace City Council November 26, 2013
A. Waive Full Reading of Full Ordinances on Agenda
B. Accept Historical and Cultural Activities Committee Minutes of September 9, 2013 and October 7, 2013
C. Approval of Minutes—Regular Meeting—10/08/2013
D. Fitness Park Change Orders and Increase in Contract Award Amount
E. Approval of Check Register No. 11-26-2013 and Approval of Check No.69687
4. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not appearing on the regular
agenda. Because of restrictions contained in California Law, the City Council may not discuss or act on
any item not on the agenda, but may briefly respond to statements made or ask a question for
clarification. The Mayor may also request a brief response from staff to questions raised during public
comment or may request a matter be agendized-for a future meeting.
5. COUNCIL REPORTS
6. PUBLIC HEARINGS
7. UNFINISH'ErD BUSINESS
8. NEWBUSINESS
A. Redevelopment Property Tax Trust Fund
9. CLOSED SESSION
A. Conference with Legal Counsel - Anticipated Litigation - Significant Exposure to Litigation Pursuant to
Paragraph (2)of Subdivision (d) Section 54956 9; One Potential Case
B. Labor Negotiations - Labor Negotiations Pursuant to Government,Code.54957'6 - City Labor Negotiator-
Betsy Adams, City Manager-Negotiated with-AII'Unrepresented Employees
C. Public Employees Performance Evaluation Pursuant to Government Code Section 54957 (B) Title: City
Manager
ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, December 10, 2013 at 6.00 PM.
Agenda item requests must be submitted in writing to the City Clerk's office no later than 14 calendar
days preceding the meeting.
City of Grand Terrace Page 2 Updated'414/20.13 11:29 AA4
HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE
Minutes for September 9,2013, v
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The meetina,was called to order.-at 6:05 P.M.by Chairperson Pauline Grant. Those also present C
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were Ann Petta,Masako Gifford,Frances Carter, Shelly Rosenkild..MartinaBoentaran, Susan
Robles,Martha Monteon and City Clerk Tracy.Martinez,
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SECRETARY'S REPORT: The minutes of July 1,2013-were read and approved on.a motion
by Shelly and seconded by Ann. Motioil-carried with all members in favor.
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TREASURER'S REPORT: The budget shows a t6t4l'balance of$1,200'.00'and a petty cash
balance of$142.219, same as last month.-
HISTORICAL REPORT: Nothing to report. CD
OLD BUSINESS: Guidelines for the Art Show will be made lo'ieep as part of our file.
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Ann noted.that-.. Tracy has all the paper work that she(Ann)turns into the City for the
Committee's various activities.
The Committee discussed the"Mission Statement"wbich was-reviewed by the Attorneyand r.
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where he made some suggestions.
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NEW BUSINESS: The Leo Club was contacted by Shelly to see-if they can volunteer to help at
the Country Fair.
Shelly prepared the application for the Country Fair,.and she will place."Fair"advertisement in
the local papers.
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The Grand Terrace Country Fair will-take place on Saturday,November 2, 2015.
Our next.meeting will be Monday, October 7,20 0..
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The meeting was adjourned at 7:15 P.M.
Respectfully submitted
Martha M6nteon
Secretary
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HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE a
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Minutes for October 7,2013
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The meeting was called to order at 6:08 P.M. by Chairperson Pauline Grant. Those also present c
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were Ann Pe tta, Masalto Gifford,Frances Carter, Shelly Rosenkild,Martina Boentaran, Susan M ;
Robles,.Martha Monteon and City Clerk Tracy Martinez. r
SECRETARY'S REPORT: The minutes of September 9,2013 were read and approved on a
motion by Ann and Seconded by Frances.- Motion carried-with all members in favor,with the c
following corrections: Under OLD BUSINESS: The Committee discussed the Country Fair 0
"Guidelines and Mission Statement"which previously;were reviewed by the Attorney.
TREASURER'S REPORT: The_budge"t shows a total balance of$1,200.00 and a petty cash o
balance of$142.29. C%1 s
HISTORICAL REPORT: So far we have seven applications-for the Country Fair"Food -�
Contest'
The Foundatioii of Grand Terrace will be the Honored Group this year. They will be featured-at
the glass display case at City Hall. �-
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NEW BUSINESS: =
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.COUNTRY FAIR*will take place on Saturday,November 2,201-3
The Committee discussed the following items:
Deadline for the applications E
Setting prices for food items
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- Masako will be in charge of purchasing supplies
- Frappes_will provide ice
- Pauline will provide doughnuts
- Posters will be distributed two weeks prior to the.event, (ready by the October 15`h
- Shelly will make the,banner and will put it up �
- A waiver will be provided for the judges to sign
Special tags will be made indicating that peanuts,nuts or.alcohol may have-been used in
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food items
- Nam,e-tags will be provided for vendors
Cost of Insurance
The Leo Club and the Boys Scouts will.provide help on the day of the event A
Food must be there by 8.30 a-.m. _
Judging will begin at 10:00 a.m.
Food will be served/and sold after the judging is complete;prize drawing anti-award Q
ceremony around 2:30 p.m. c
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The following service clubs or organizations will be asked to have a representative, act as
judge in the cook ng.contesv.
Woman's Club v 3,
Lions Club
Chamber of Commerce _.
The_Foundation O
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Toast Master_s
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The meeting:was adjourned at 7:30 p.m.
The next meeting will be Monday, November 4, 2013'
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RespectfUlly submitted, o
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Martha Monteon, N
Secretary �' t
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CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES • OCTOBER 8, 2013
Council:Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center 22795 Barton Road
CALL TO ORDER
Convene City. Council and City. Council as the Successor Agency to the Community Redevelopment_
Agency
Invocation-Jon Brown, Sandals Church
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Pledge of Allegiance-Captain Steve Dorsey, San Bernardino County Sheriffs Department _
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Attendee'Name 'Title` _. . .Status .'cArrived
Walt Stanckiewitz Ma or- Present y
Bernardo Sandoval._ Mayor Pro Tem Present _
.-Darcy McNaboe Council Member - . .Present
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Jackie.Mitchell Council Member Present
Sylvia Robles . Council Member Present IL
Betsy Adams r City Manager Present c
Tr cey,Martinez Cit Clerk Present M
Richard Shields Communit Development.D.ire-ctor Present c
Sandra Molina Deputy Community Development Director Present
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Steve Elam Finance Department Present
'Cynthia Fortune Finance Manager Present O
Richard Adams City.Attorne Present o
Steve Dorsey San Bernardino County Sheriffs Department Present d
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1. ITEIVIS TO DELETE
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2. SPECIAL PRESENTATIONS T
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A. Recognition of Wilden Pump.-Sandals Church and City of Grand Terrace
Jon Brown from Sandals Church presented a certificate to Wilden Pump recognizing them 'for their Q
contributions to the City of Grand Terrace and for their service to the community. a
B. Updates for Legislative Representatives(Federal, State.&County) g
None
3. CONSENT CALENDAR
Mayor Pro Tern Sandoval recused himself from Item 3D. - Award Contract for the DeBerry Street
Pavement Rehabilitation Approve the Consent Calendar
City of Grand Terrace Page 1 Updated 41412013 11:29 AM
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Minutes Grand Terrace-.City Council October 8, 2013
RESULT: APPROVED [UNANIMOUS] j
MOVER:. Darcy McNaboe, Council Member
SECONDER: Sylvia Robles,.Council Member
AYES: Stanckiewitz, Sandoval, MdVaboe,-Mitchell, Robles-
A. Waive Full Reading of Full Ordinances on Agenda
B. Revision of Grand Terrace Facility Use Policy
C. Five Year Measure I,,Capital Improvement Plan 2013-2014 through 2017-2018.
D. Award Contract for the DeBerry Street Pavement Rehabilitation
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E. Letter Supporting Southern California Edison's West of Devers Upgrade Project
F. Approval of Minutes—Regular Meeting—09/24/2013 v
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G: Award of Contracts for On-Call Traffic Engineer Services =
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H. Extend Grand-Terrace Fitness Park Contract with Albert A.Webb Associates
I Approval of Check Register No. 10-08-2013 a
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4. PUBLIC COMMENT M
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Patricia Farley
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Stated that it is clear to her, from the information she has received, that disincorporation is not an option.
She referred to Measure C and expressed her concern.that people may not understand the true cost to 0
residents. She feels that there_ :are some issues related to the businesses and a,cap that are not clear N
and feels that all of the issues should be in cement when voters go:to the polls to vote. She would like
:More information to be provided. c
Barney-Barnett
-Reported that the .Metrolink grant may be approved soon. He indicated that the Grand Terrace o
community has supported this project over the years. He feels that there is misinformation out in theCL
communities with regard to the building of a Metrolink station in Highgrove. He encouraged.the Council
to get involved and support a station in Highgrove. Q
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Denis Kidd
Gave an update on the money that the Friends of Blue Mountain has raised'and indicated that they still
need-to raise$26,000.00. They have persuaded Riverside County:not to develop the 4.5 acres at the top
of the fence line. It is their hope to have a 90 acre park.
Debra Hurst
Invited everyone to attend an outreach event for Yes on Measure C that will be held on October 11th at
Dr. Tom and Lilly Ramirez's home.
Barney Karger
Indicated that he:has read the 2013/201.4 Fiscal Year Budget. He feels that it is not a.document that
residents can read easily and understand. He feels that there are many cuts that can be made before the
parks are closed and gave suggestions to the City Council.
City of Grand Terrace Page 2 Updated 4142013 11:29AM
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Minutes Grand Terrace City Council October 8, 2013
Burga Laesser
Referred to an article in the City-News that was written by-Mr. Wilson. She feels that Mr. Wilson should
check the numbers before he has them printed. She stated that City employee salaries are low in
comparison to other cities.. She stated that Grand Terrace's City Manager is top notch and her salary is in
the middle of the road compared to all of the City Managers in the County.
5. COUNCIL REPORTS
Councilmember Jackie Mitchell
Invited residents to participate in the community clean=up day that will be hosted by the Foundation of
Grand Terrace on Saturday from 8:00 to 12:00.
Councilmember Sylvia Robles
Wished her grandson Issac a happy birthday. She indicated that everyone is being hurt by the economy.
She indicated that our major asset is our home so she is always looking at homes and she was thrilled to
see a home in Grand Terrace where a decorator completely redid the home. They did an outstanding v
job. She feels that there is a great future ahead of us and.is unsure what steps are going to have to=be
taken to get us there but this home' was a nice beacon of hope.
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Councilmember Darcy McNaboe V
Reported that she attended:the..rrreeting of the Advisory Commission Water:Policy for Sari Bernardino .o
Valley Municipal Water District. The-aim of this water district, as a service provider, is to ensure that this c
Whole region has the water that is needed in its basin. If necessary, they bring water in•from a state water to
project. A number of presentations are made at their quarterly meetings. She gave an overview of the
presentations that were given to.the:representatives.: She is amazed at:the work that they do and the
meetings are open to the public for anyone who is interested in attending. She also reported that she
attended the celebration.that was hosted by Azure Hills Seventh-Day Adventist Church for the Foundation
of Grand Terrace's 10fh Anniversary. It was a nice ceremony. The Lion's Club came to partner with the O
Foundation to.present the First-Annual Tony Petta Community Spirit award: This is an award:that they o
will be giving recognizing community members' throughout the community that haver a longevity of d
community service ih the City. The first award was awarded to Ann Petta, for her years.of service and
continued service. Assembly Member Brown .attended the event as well,as representatives from
Congressman Miller's Office,.Ramos'Office and former.Assembly Member:.Morell sent certificates.as well.
Looking forward to this being an -annual event. And they will be having a celebration. She questioned =
what the equipment is for at the top of Honey Hill and Palm. c�a
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Richard Sheilds; Community Development Director
Responded that it is for a Southern California Edison project: He indicated that information on the project w
is.on:the City's website..
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Councilmember Darcy McNaboe
.Encouraged residents.to call her or meet with her with regard to any concerns they may.have.
Mayor Walt Stanckiewitz
Indicated that there is a lot of campaign literature out in the community. He recommended-that residents
contact City Hall .or go to: the City's website for accurate facts. He stated that- the First Amendment
guarantees the right of freedom of speech, however, it doesn't guarantee that the information is accurate.
People have to.decide and make:up their own mind.. :He announced that Mike.Slaton passed away.. He
was a-former employee.of Stater Bros., who was instrumental in the building of the new Stater Bros.
Store in Grand Terrace. He would like to adjourn the meeting in his honor as well as .Marilyn Fraser,
mother of Earl Fraser,who also passed away.
City of Grand Terrace Page 3 Updated 41412013 11:29 AM
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Minutes Grand Terrace City Council October 8, 2013
6. PUBLIC HEARINGS
7. UNFINISHED BUSINESS
8. NEW BUSINESS
9. CLOSED SESSION
-A. Conference with Legal Counsel - Anticipated Litigation Significant Exposure to Litigation Pursuant to
Paragraph (2) of Subdivision (d) of Section 54956.9;,One Potential Case-
B. Labor Negotiations - Labor Negotiations Pursuant to Government Code 54957.6 -'City Labor Negotiator-
Betsy Adams, City Manager-Negotiated with-All Unrepresented Employees
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Council met in Closed Session on the following items: V
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Conference with Legal Counsel - Anticipated Litigation - Significant Exposure to'Litigation Pursuant to v
Paragraph (2) of Subdivision (d) of Section 54956,9; One Potential Case. Council voted unanimously to =
amend the current Tolling Agreement regarding sewer extending the agreement to October 22, 2014. y
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Labor Negotiations_ Labor Negotiations Pursuant to Government Code 54957.6 - City Labor Negotiator- �?
Betsy Adams, City Manager - Negotiated with - All Uhrepresented 'Employees. Council received a
briefing from the City Manager on various labor related.issues and there was.no reportable action:taken. a
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ADJOURN
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The meeting.was adjourned in memory of Mike Slaton and Marilyn Fraser. :c
The,Next Regular.City Council Meeting will be held on Tuesday-, October 22, 2013 at 6:00 PM.
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Mayor of the City of Grand Terrace City Clerk of the City of Grand Terrace
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City of Grand Terrace Page 4 Updated 41412013 11:29 AM
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AdENDAREPORT
MEETING DATE: November 26,.2013. Council Item
TITLE: Fitness Park Change Orders and Increase in Contract Award
Amount-
PRESENTED BY: Richard Shields,'Community Development Director-
RECOMMENDATION: Increase the current Albert .A. Webb Associates contract
award amount from $177,093 to $284;6.01 to pay for current
and future change orders.
BACKGROUND:
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On October 8, 201.3,. the-Albert A. Webb Associates, (Webb) contract with the City to
inspect and provide project management for the fitness park construction was extended
to July 31,. 2014.' Since the contract extension date, City Staff' and Webb- have
requested: a park inspection. from the State. The State's park-.:grant inspector: .has
inspected the'�§ite rand provided input on ,items-that they see as, remaining to be
accomplished pursuant to the'g rant.approval. In addition, there'`are current and future
change orders that need to.have funds appropriated to.the Webb contract.
�- DISCUSSION:
Webb: has provided additional .services outside of the scope. of .work on the. Fitness
Park. These services are briefly described below. Webb. has submitted a. request for
payment of an'additiorial $32,7001in service work.
After.the design of-the park was completed and-a contractor was chosen,.the scope of
the. project changed :from 50 working days to 86 working days or 120 calendar days.
The construction time on the contract was extended to`accommodate the ordering and
construction of the pre-fabricated restroorris. In addition, SANBAG required that-the
City provide engineering to set iaside. .an easement for the future road .that will be
constructed with the 1-215 overpass.project. The change in the duration of construction
and extra engineering efforts requested by SANBAG has increased the amount,owed to
Webb in the amount of$21,400.
Webb's contract with the City included one hour per day for,construction management
and three :hours per day for construction inspection. During-the construction of:ma�ny
critical activities -such. as grading,, concrete construction, tennis 'court construction.,
irrigation and planting operations_�Webb provided construction man agementservices for
more than one hour per day and construction inspection services for more than three
hours per lday., In addition; change orders'prior to the State'81 spection have increased
:the amount of work on the park by adding additional: benches, trees -and: decorative
rocks 'in the water swales. These items were added because extra funds were
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remaining in the park grant. The additional effort by Webb to manage change orders
through completion totals $9,100.
Riverside Highland Water Company elected to install educational, and plant identification
signs at the park. Webb provided information assistance and, plotting assistance for
these signs to be installed. Webb also provided coordination with both the 'Water
Company and the contractors for the installation. The additional effort needed to
achieve the requests totals $2;200. The combined costs for all 'of the services from
Webb totals $32,700,to-date. t.
After the'State inspection of.the park, Staff was informed that the grant required art to
be provided by the local youth which is to be permanently installed at the park. The
cost associated with this activity has not yet been determined by City,Staff; however the
art wilrneed to be completed by Judy 2014.
The State also informed Staff that low level lighting would be required in the park.
Webb will be proposing low level solar lighting to, be installed .next to the walk ways in
the nekt;.few weeks. The cost for'' thes&fights has not yet been determined; however the
lights!will.need-to 'be°installed-iby Judy,2014.
With future`limited .Staff,-.�th`e{City,-Council,.ca'n opt `to use. Webb to :close out the.,park
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construction activities: The increase to the contract;in the amount 'of`$10:7,508'w'ill be
available'to pay for projected'chaange orders. ,
FISCALIMPACT:
The :budget appropriation for the Fitness Park for Fiscal Year 201372014 is.included-in
the ..Fiscal -Year '2.01.3-20.14 adopted budget. No additionai budget appropriation is
necessary for the increase of$107;`508 in the�contract award amountao Webb.
Thejist`'below shows'costs to date for the Fitness Park:
Grant,Amount $1, 836,365
LandAcquisition 597,690
Reversal
Design=Webb 73,404
'ReimhUrserrient 6 911
Construction`Contract-Hamel $843,:581
Construction Change'Or8ers-Hamel 45,9Q9
Remainder, DesignkContract-Webb 103;689
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Estimated City Staff effort to date 10000
'32,700 Design Chah4e:Order=Vllebb .
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Assumed change orders pursuan to State's inspection
Li hts art work•and mans ement $50,000
Remaining amount of grant funds to be used $107,508
J Additional contract amount reque ted for change orders to date and
funds for low level lighting and yo tfi art. $107,508
APPROVALS:
Richard Shields Completed 11/19/2013 4:42 PM
Finance Completed 11/20/2013 7:44 PM
City Attorney Completed 11/21/2013 7:51 AM
Community.Development Completed 11/21/2013 9:23 AM
City:Manager Completed 11/21/2013 1.0:01 AM
City`Goun:cilPending
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AGENDA REPORT
:MEETING DATE:- - November 26, 2013 -Council Item
TITLE: Approval of Check.Register No. 11-26=2013 and Approval of
Check No..69687
PRESENTED BY: Cynthia Fortune, Finance Manager
RECOMMENDATION-; Approve Attached Check Register for November26, 2013,
as submitted:, which includes the Check Register Account
Index and Voucher Listings for Fiscal:Year 2013-14 and:
Approve Attached Check No.. 69687 for Hinderliter de
Llamas:&Assoc.
BACKGROUND:
The Check Register for November..26, 2013 is presented in accordance with
Government Code §37202 and is hereby submitted,for the City Council's.approval.
The attached index to the Check Register is' a guideline account list only- and 'is not
:intended to replace the comprehensive chart of accounts used by;the City and CRA
Successor Agency. Expenditure account number formats are .XX-XXX-XXX' [Fund-
Department-Account], Expenditures may .be :made from trust/agency accounts :(Fund
23-XXX-) or temporary clearing accounts which do not have a budgetary. impact.
A total of:$288,328.21 :in accounts payable checks .was issued during the period_ for
services, reimbursements, supplies .and contracts and are detailed in. -the attached
check register.
In addition, on September,24, 2013 staff .requested to _hold Check No. .69.687 to
Hinderliter de LLamas & Assoc. (HdL) in the amount of $19,001:53. Of this amount,
'$18;026.53 was the consultan`t's 15% sales tax audit services recovery fee. During their
normal quarterly audit of the City's sales .tax: receipts, HdL discovered that sales tax
receipts due to us in.the amount of$120,176 were,allocated to the City of-San Diego in
error. .HdL requested the Board of,Equalization (B:OE to..review and correct this error:.
The BOE'-conducted their review and agreed with HdL. Staff has confirmed that,the
$120,176_sales tax adjustment has been received. Staff is requesting approval".to remit
Check No. 69687 to HdL.
New vendors:
Check-:No. Payee Description _T. A.. . ....... .
mount
No New Vendors
Payments larger than,$10;000:
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Check payee Description Amount
No.
Houston'& Harris Hydro-wash'antl Video Inspections for
6.9864 PCs October, $11,109.45
S.°B. County Law Ehforcemenl Services for
69871 sherriff November $127,646.00
Public Emp. Contributions for Pay Period-Ending $14,693.87
Retire S 8%3`stem 0/2013
Public Emp: Contributions for Pay Period Ending
69830 Retire System 9%27/2013 $14,310.97
Public Emp. Contributions for Pay Period Ending
69831 Retire System 9/13/201.3 $14,505.23.
Public Emp. Contributions'for Pay Period Ending
69832 Retire..S�`stem 10/11/2013 $14,331.52
Public Emp. Contributions for Pay Period Ending
69833 Retire S_. 'stem 10/25/2013 $14,101.20
69835 Willdan Financial Finance Department Services for $22;330.00
Services,, I.October
"Hinderliter de 1,S quarter sales tax services fee ($975)
69687 $19,`001.53
Llamas &Assoc & ales:tax''recovery fee.°($18,026.53) '-
Pa roll.costs for the period e'nd.ing.Novem:ber 8,-2013
Per.iod,.`.Endinriod Amount
1'1/08(2013 Biweekly' $5:1,936.3M
FISCAL`IMPACT:
All :disbursements ,are made in accordance with the Adopted Budget for Fiscal Year
•2013-1�4.
ATTACHMENTS:
0 Check_Register Account Index
• Check Register A
• Chkk'Register B
• _Check 69687 - Hindefliter De Llamas &Assoc (HdL)
APPROVALS:
Finance Completed 11/10/2013 3.57 PM
Cynthia Fortune Completed 11/19/2613 3 59 PNI
City Attorney Completed 11/19/2013 4:23 PM
City Manager Completed 11/20/2013 5:44 PM
City�':Council Pending
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City of Grand-Terrace
Check-Register Index,
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FD No. Fund. De Name - t No. Department Name/Cost Ceritei Acct No. Gerieral.AecountNnms ber
09 CHILD CARE FUND 110 CITY COUNCIL 110 ' SALARIESM/AGES
10 GENERAL FUND 120 CITY MANAGER 139 EMPLOYEES'BENEFIT PLAN
11 STREET FUND 125 CITY CLERK 140 RETIREMENT
12 STORM DRAIN FUND 140 FINANCE 142 HEALTH/LIFE INSURANCE
13 PARK FUND 160 CITY ATTORNEY 143 WORKERS'COMPENSATION
14 AB 3229 COPS FUND 172 BUILDING&SAFETY 138/141 MEDICARE/SUI
15• AIR QUALITY1MRROVEMENT FUND 175 PUBLIC WORKS :210 OFFICE EXPENSE
16 GAS TAX FUND 180 COMMUNITY EVENTS 218-219 NON-CAPITAL FURN/SMALL TOOLS
17 TRAFFIC SAFETY FUND/TDA FUND 186 RENTAL INSPECTION PROGRAM 220' SPECIAL DEPARTMENTAL EXP
19 FACILITIES DEVELOPMENT FUND 187 ENFORCEMENT PROGRAM 230 ADVERTISING
20 MEASURE I FUND '19b GENERAL GOVERNMENT(NON-DEPT) 235 -COMMUNICATIONS
21 WASTE WATER DISPOSAL FUND 195 FACILITIES MAINTENANCE 238-239 UTILITIES
22 COMMUNITY DEV BLOCK GRANT 370 COMMUNITY&ECONOMIC DEV 240-242 RENTS&LEASES
26 :LSCPG/LGHTG ASSESSMENT DIST 380 MGT INFORMATION SYSTEMS 245-246 MAINT BLDG GRNDS,EQUIPMNT
44 -BIKE LANE CAPITAL FUND 410, LAW ENFORCEMENT 250451 PROFESSIONAL SERVICES
46 STREET IMPROVEMENT PROJECTS -43b RECREATION SERVICES 255-256 CONTRACTUAL SERVICES
47 BARTON RD::BRIDGE PROJECT 440 CHILD CARE :mb INSURANCE&:SURETY BONDS
48 CAPITAL PROJECTS FUND 450 PARKS.MAINTENANCE '265 MEMBERSHIPS&DUES
32 CRA-CAPITAL PROJECTS FUND 510 STREET&SIGNAL LIGHTING 268 TRAINING
33 CRA-DEBT SERVICE FUND' 600 WEST SIDE PARK 270 TRAVEL/CONFERENCES/MTGS
34 CRA-LOW&MOD HOUSING 601 TRACT 14471 PICO&ORIOLE 272 FUEL,&VEHICLE MAINTENANCE
602 FORREST CITY:PHASE II 576 WASTEWATER TREATMENT
'631 STORM DRAIN.MAINTENANCE 33-300 DEBT SERVICE
801 PLANNING COMMISSION 7XX FACILITIES IMPRV(NO CIP)
802 CRIME PREVENTION UNIT 700 COMPUTER-RELATED
804 HISTORICAL&CULTURAL COMM. 701 VEHICLES&EQUIPMENT
8b5 SENIOR CITIZENS PROGRAM
607 PARKS.&REC COMMITTEE
808 EMERGENCY OPERATIONS FROG.
'.
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m.
Attachment:Check Register Account Index (Check Register No.11-26-2.013)
r '
- 5
3.E.b—
vchlist Voucher List Page: 1
11/19/2013 9:58 38AM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Desc?iptioh/Account Amount
69836 11/14/2013 011175 ROBLES,SYLVIA Oct 2013 Oct Health Insurance Reim-Robles
10-110-142-000=000 453.35 ^y
Total: 453.35 a
N
69837 11/15/2013 011194 AMERICAN FIDELITY ASSURANCE CO B034178 Sept:Emp Paid Acc/Sup Life/Sup.STD
N
23-250-20-00 762.99 r'
Total: 762.99
698.38 11/15/2013 011195 AMERICAN FIDELITY ASSURANCE CO 848595A, Aug Emp Paid.Flex.Spending/Dep Care ?
23-250-.10-00 878.36 «
Total: 878.36
d
69839 11/15/2013 011138 'SPARKLETTS 9637116 100113 September Bottled Water
m
09-440-238-000,000 80.36 u
10-190-238-000-000 103.1'
10-805-238-000-000 23.E
Total: 207.70 Q
69840 11/15/2013 011195 AMERICAN FIDELITY ASSURANCE CO 848596A Sept Emp Paid Flex Spending/Dep Care w
W
23-250-10-00 878.36 .t
Total: 878.36 IY
69841 11/15/2013 010164 GREAT-WEST' PP End 9/27/13 PPEnd 9/27/13 Contributions/Loan Pymts d
10-022-63-00 1,01176 U
10-022-64-00 733.79 3.7
Total: 2,645.515
E
69842 11/15/2013 010164 GREAT-WEST Sept 2013 Sept:Emp Contributions/Loan Pymts
10-022-63-00 3856.98
10-022-64-00 1:486.84 Q
Total: 5,343.82
69843 11/19/2013 610693 ARROWHEAD UNITED WAY 10/11,10/25,11/0 Contributions for PR Ending 10/11/13
-10-022-65-00 52.50
Total: 52.50
69844 11/19/2013 001213 AT&T Oct/Nov 2013 Oct/Nov Phones&Internet Service
Page: 1
Packet Pg.16
hlist Voucher List Page: 2
11/1912013 9:58:38AM CITY OF GRAND TERRACE
Bank code: bole _
Voucher Date Vendor Invoice Description/Account Amount
69844 11/19/2013 001213 AT&.T (Continued)
10-190-235-000-000 "1,071.85
10-450-235-000-000 64.76 M
09-440-235-oomb0 645.72 0
10-805-235-000-000 196.86 N
10-808-235-000-000 112.53 N
Total: 2,091.72 +-
69845 11/19/2013 011196 FIDELITY SECURITY LIFE 6456876 November Employee Paid Vision Insurance
Z
10-022-61-00 124.48
Total: 124.48
N
69846 11/19/2013 010164 GREAT-WEST PR End 10/11/13 'PR End 10/11/13 Contributions/Loans d
10-022-63-00 1,912.02 x
10-022-64-00 733.79
Total: 2,645.81 V
_9847 11/19/2013 010164 GREAT-WEST PR End 10/31/13 -PR End 10/31/13 Contributions Q
10-022-63-00 2,013.31 m
Total: 2,013.31 H
at
69848 11/19/2013 010164 GREAT-WEST PR End 11/8/13 PR End 11/8/13 Contributions/Loans
Ild
10-022-63-00 1,917.64 Y
10-022-64-00 733.79 m
Total: 2,651.43.V
69849 11/19/2013 .011092 METLIFE-GROUP BENEFITS: Nov.Dental November Employee/Dep Dental Insurance: d
10-022-61-00 1,235.44
Total: 1,235.44
69850 11/19/2b!1 011206 MIDAMERICA ADMIN&RETIRE PR End 10/1.1/13 Contributions for PR End.10/11/13
10-022-68-60 193.15
Total: 193.15
69851 11/18/2013 011206 MIDAMERICA ADMIN&RETIRE- PR End 10/25/13 Contributions for PR End 1b/25/-13
-10-022-68-00 172.05
Total: 172.05
Page: 2
Packet Pg.17
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vchlist Voucher List Page:
11/19/1013 9:58:38AM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice DescriptionfAccourit Amount
69852 11/19/2013 011206 MIDAMERICA ADMIN&RETIRE PR End 11/8/13 -Contributions for PR End 11/8/13
10-022-68-00 193.50.
Total: 193.50 M
69853 11/19/2013 006730 SO.CA.GAS COMPANY Oct 2013 Oct Natural Gas/CNG Fuel N
10-191)4238-000-000 245.39 N
10-8057238-000-000 78.24 �'-
09440-238-000-000 46.85
10-175-272-000-000 775 Z
10-185-272-000=000 2.58
09-440=272-000-000 2.59
Total: 383.39
0)
m
69854 11/19/2013 001038. VERIZON WIRELESS-LA 9713755641 Sep%Oct Cell Phone for CDD Director 0:
m
10-175-235-000400 106.92 �
Total: 106:
69855 11/26/2613 011188 ACE.WEED ABATEMENT,INC. 20130009 WEED ABATEMENT OF SUCCESSOR AGENCY PROPE
32470=255-000-000 136.50
Total: 136.50 m
69856 11/26/2013 oi&k ALLIANT INSURANCE SERVICES 166012 INSURANCE FOR COUNTY FAIR
10-804.220-000-000 428.00 -bg
Total: 428.00 40)
69857 11/26/2013 010293 AVAYA,INC. 2732793162 OCT/NOV PHONE&VOICEMAIL MAINTENANCE
10-190-246-000-000 183.46 y
Total: 183.46 1=
L
69858 11/26/2013 011166 CORNERSTONE RECORDS MANAGEMENT 0216026 OCTOBER ARCHIVE TAPE STORAGE
10-140-250-000-000 56.65 Q
10-380-250-000-000 56.65
Total: 113.36
69859 11/26/2013 001950 DATA QUICK B1-2222407 October Subscription Services
10470-260-000-000 87.00
10-380-250-000-000 43.50
Page: 3
Pac60g.18
Alist Voucher List Page: 4 ,
,V19/2013 9:58:38AM CITY OF GRAND TERRACE
Bankcode: bola
Voucher Date Vendor Invoice Description/Account" Amount
69859 11/261/2013 001950 DATA QUICK (Continued) Total: 136.50
69860 11/26/2013 011291 DONALD H.MAYNOR,PC 10292013 Business Tax Refund for 6 mo proration
10-200-03 40.00 r
Total: 40.06 N.
to
69861 11/26/2013 002258 EMPIRE OFFICE MACHINES 92350 Clean/Maintenance Printer and:Copier N
10=140-210-000-000 '123.58 r
Total: 123.58 Z
69862 11/26/2013 002910 GRAND TERRACE LIONS CLUB 20122015 COMMUNITY CENTER LEASE-07/01/13-12/31/ m
09-440-_241-000-000 4,000.00 y
Total: 4,006.00
m
rY
69863 11/26/2013 010632 HIGH TECH SECURITY SYSTEMS 106415 DEC SECURITY.MONITORING FOR CITY HALL&
10-195-247-006-000 20.00 Z
10-450-246-000-000 60.00 0
Total: 80.00 a
69864 11126/2013 003216 HOUSTON&HARRIS PCS,-INC. 13-17982 OCT HYDRO-WASHNIDEO INSPECT SEWERS
21-573-602-000-000 7,346.96
21-573-603-000-000 3,762.60
Total: 11,109.45 &
c+
69865 11/26/2013 011235 IQM2 INC: 5558 :NOVEMBER MINUTE TRAQ SUBSCRIPTION&HOST e
10-125-250-000-000 550.00 V
Total: 550.00
69866 11/26/2013 010191 K&L PROFESSIONAL PAINTING 2013-1-Grand T C EXTERIOR PAINT FOR CHILD CARE CENTER t
09-440-709-000-000 7,880;00
Total: 7,880.00 Q
69867 11/26/2013 010773- -KELLAR SWEEPING INC. 8249. October Street Sweeping
16-900-254-000-000 4,200.00
Total: 4,20.0.00
69868 11/26/2013 011282 KOSMONT.&ASSOCIATES,INC. 0002 'SUCCESSOR AGENCY'S LONG RANGE PROPERTY M_
32-370-250-000-000 2,598.75
Pager 4
Packet Pg.19
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vchlist Voucher.List Page:
99/19/2013 9:58:38AM CITY OF GRAND TERRACE
Bank code: bofa
Voucher` Date Vendor Invoice DescriptionfAccount Amount
69868 11/26/2013 011282 KOSMONT&ASSOCIATES,INC. (Continued) Total: 2,698.75
69868 11/26/2013 006285 RIVERSIDE HIGHLAND WATER CO 2322 OCT/NOV SEWER BILLING
21-572-255-000-000 160.94 eM-
Total: 160.94 N
ei
69870 11/26/2613 006310 ROADRUNNER SELF STORAGE INC. 16429 OCT.OBER STORAGE RENTAL N
10-140-241-000-000 124.00 •"
16548 NOVEMBER STORAGE RENTAL c
10-140-241-000-600 124.00
Total: 248.00
t
69871 111/28/2013 006531 S.B.COUNTY.SHERIFF 13226 NOVEMBER LAW ENFORCEMENT SERVICES
d
10-410-255-000-000 5:400.00
10-410-256-000-000 113913.00 a�i
14-411-256-000-000 8,333.G%--- ,
Total: 127,646.1
69872 11/26/2013 010136 SWRCB FEES WD-0091411 FY 13-14 Sewer Permit Fee
21-572-255-000-000 1,940.00 H
- Total: 1,940.00
69873 11/26/2013 011275 SYSCO RIVERSIDE INC 311050561 1 FOOD ITEMS FOR LUNCHES&SNACKS
s
09-440-220-000-000 438.00 d
- 3111205666 'FOOD ITEMS FOR LUNCHES'&SNACKS t
V
09-440-220-000-000 420.33
3111205674 FOOD ITEMS FOR LUNCHES&SNACKS m
.-
09-440-220-000--000 - 93.43 Z
Total: 951.76 R
69874 11/26/2013 011110 TIME WARNER CABLE 844840..3825 OCT/NOV CABLE&INTERNET SERVICES,FOR SE a
10-805-238-000-000 58.91
844840:.7245 NOWDEC CABLE&INTERNET SERVICES FOR SE
10-805-'238-000-000 136.55
Total: 195.46
69875 11/26/2013 007220, UNDERGROUND SERVICE ALERT 1020130296 October Dig Alert Tickets
16-900-220-000-000 19.50
Page: 5
Packet Pg.20 ,
hlist Voucher List Page: 6
"6/19/2013 9:58:38AM CITY OF'GRAND TERRACE
Bank code: bola
Voucher Date Vendor Invoice Description/Accouht' Amount
69875 11/26/2013 007220 UNDERGROUND•SERVICE ALERT (Continued)
620130285a Dig Alert Tickets
16-900-220-000,000 27.00 M
Total: 46.50 c
lV
69876 11/26/2013 007854 WESTERN EXTERMINATORS CO 1652866 October Pest Control to
10-995-245-000-000 98.00 .1
09-440-245-000-000 78.00 7
Total: 176.06 Z
69877 11/26/2013 007920 WILLDAN 002-13842 OCTOBER PLAN CHECK&INSPECTION SERVICES
10-172-250-000-000 2,867.50 E
002-13843 OCTOBER ENGINEERING SERVICES a)
10-1.75-255-000-000 2,160.00
Total: 4,967.50 u
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9878 11/26/2013 007987 XEROX CORPORATION 070399140 SEPT WC7556P XEROX LEASE&ADD'T COPIES V
1-0-190-700-000-000 28749 Q
10-190-212-000-000 163.65 y
070948606 Oct WC5755A Xerox Lease in
10-190-700-000-000 307.98 d
10-190-212=000=000 100.69
Total: 859.81 u
- m
t
43 Vouchers for bank code: bofa Bank total 191,799.34.0
43 Vouchers in this report Total vouchers: 191,799.34 g.
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Packet Pg.21
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vchlist Voucher List Page:
11/19/2013 10:17:10AM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
69783 10/11/2013 011199 PRUDENTIAL MUNICIPAL POOL 08302013 EMPLOYEE BENEFITS AUG2013
10-022-66-00 837.89 M
09-440-142-000-000 119.47 c
10-120-142-000-000 19.66 N
10-125-142-000-000 7.53 N
10-140-142-000-000 5.14
10-172-142-000-000 10.08
10-185-142-000=000 12.33 Z
10-370-142-000-000 13.60
10-380-142-000-000 9.00 H
10-450-142-000-000 3.38
10-625-142-0.00-000 5.14 a
16-175-142-000-000 11.64
21-175-142-000-000 6.82 aa)
21-625-142-000-000 2-
32-206-142-000-000 27'
10-175-142-00o-000 10.79
Total: 1,101.79-.d.
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69784 10/17/2013 011199 PRUDENTIAL MUNICIPAL POOL 09302013 EMPLOYEE"BENEFITS SEP2013
m
10-022-66-00 837.89 m
10-120-142-000-000 19.60 u
10=125-142-000-000 - -7.53 t
10-140-142-000-000 5.14 V
10-172-142-..000-000 10.08 e
10-175-142-006-000 10.78-£
10-m-142-000-000 12.33 L
10-370-142-000-000 13.60 A
10-380-142-000-000 9.00 Q
10-450-142-000-000 3.38
10-625-142-000-000 5.14
16-175.142-000-000 11.64
21-175-142-000-000 6.82
21-625-142-000-000 2.20
32-200-142-000-000 2719
09-440-142-000-000 119.47
Page: 1
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hlist Voucher List Page: 2
.119/2013 10:17:10AM CITY OF GRAND TERRACE
Bankcode: bola
Voucher Date Vendor Invoice Description/Accouht Amount
69784 10/17/2013 011199 PRUDENTIAL MUNICIPAL POOL (Continued) Total: 1,101.79
69785 10/17/2013 010693 ARROWHEAD UNITED WAY 08302013 CONT FOR PP END 08-30-2013
10-022-65-00 17.50 eM-
Total: .17.50 CD
69786 10/17/2013 010693 ARROWHEAD UNITED WAY 09132013 CONT FOR PP END 09-30-2013 N
10=022-65-00 17.50.T'
Total: 17.50
69787 10/17/2013 010693 ARROWHEAD UNITED WAY 09272013 CONT FOR PP END 09-27-2013
10-022-65-00 17.50 19
Total: 17.50 0
d
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69829 11/13/2013 005702 PUBLIC EMPLOYEES'RETIREMENT PR End'8/30/3013 CONTRIBUTIONS FOR PR END 8/30/2013
10-022-62-00 14,693.87
Total: 14;693.87 V
'`09830 11/13/2013 005702 PUBLIC EMPLOYEES'RETIREMENT PR END 9/27/201:CONTRIBUTIONS FOR PR END 0/27/2613 m
10-022-62-00 14,310.97'y
Total: 14,310.97 'I
69831 11/13/2013 005702 PUBLIC EMPLOYEES'RETIREMENT PR END 9/131201:CONTRIBUTIONS FOR PR END 9/13/201§ IY
X
10-022-62-00 14,505.23 0
Total; 14,505.23 V
69832 11/13/2013 005702 PUBLIC EMPLOYEES'RETIREMENT PR END 10/11/20 CONTRIBUTIONS FOR PR END 10/11/201'3
10-022-62-bb 14,331.52
Total: 14,331.52
69833 11/13/2013 005702 PUBLIC'EMPLOYEES'RETIREMENT PR END 10/25/20 CONTRIBUTIONS FOR PR END 10/25/2013 a
10-022-62-00 14,101.20
Total: 14,101.20
69835 11/13/2013 011256 WILLDAN FINANCIAL SERVICES 010-22576 OCT2013 FINANCE DEPARTMENT SERVICES
10c140-250-000-000 ''22,336.00
Total: 22,330.00
Page: 2
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vchlist Voucher List Page:
11/19/2013 10:17:10AM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
11 Vouchers for bank code: bofa Bank total; 96,528.87
11 Vouchers in this report Total vouchers: 96,528.87
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CITY OF GRAND TERRACE,CA 92313 ACCOUNTS PAYABLE CHECK NO 69687
INVOICE NUMBER „OpTE P.O.NUMBER DESCRIPTION _ DISCOUNT AMOUNT
0021078-IN 08/06/2013 2812 1ST QTR SALES TAX SERVICES 0.00 975.(
0021078-IN 08/06/2013' Sales Tax Recovery Contingency Fee 0.00 .18,026.!
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AGENDA R.E.PORT
:MEETING DATE: November 26, 2013 :Council& Successor Agency iterim
TITLE: :Redevelopment Property Tax Trust Fund
:PRESENTED BY: Steve Elam. Finance Department
RECOMMENDATION: Present recent findings regarding Redevelopment Property
Tax Trust Fund in Special City Council Meeting/Budget
Workshop.
BACKGROUND:
Early this fiscal year the -C.ity received distributions through the County Auditor-
Controller's,Office related to-the Redevelopment Property Tax Trust Fund (RPTTF) that
staff was unable to: reconcile with the Recognized Obligation Payment Schedule
(ROPS) submittals: The City's,property tax consultant,(HdL) -likewise was unable to
reconcile the distributions, to City staff reduested a meeting with the Auditor-
Controller's Office to 'try•and 'gain an understanding of_the distribution inconsistencies.
Following repeated attempts to schedule the meeting; it was finally held an November
206 and included staff from :the City, Auditor-Controller's Office and HdL. During the
meeting, errors in RPTTF allocations from prior ROPS and in: HdL's property tax
revenue model were identified, which will benefit the City's General Fund.
DISCUSSION:
D.ue to the complexities of this issue and their impact on-the budget reductions that are
scheduled to take effect in January, a Special City Council Meeting/Budget Workshop
has been. scheduled for December 3, 2013 to:.discuss the .recent findings. During this
Budget Workshop, HdL will review the RPTTF revenue model and the revisions made to
it following the November 20th.meeting. Staff will discuss'items denied or reclassified by
the Department of Finance.'(DOF) in the latest ROPS and :the .overall impact of the
RPTTF distributions on the City's budget.
FISCAL IMPACT:
To be presented during the Budget Workshop.
APPROVALS:
Steve Elam Completed 11/20/2013 5:50 PM
Finance Completed 11/20/2013 6:46 PM
City Attorney. Completed. 11/21/2013 7:54 AM
:City-Manager -Completed 11/21/201.3 10 32 AM
Pae6 'g:26 '
City Council Pending
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