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12/09/2008 FI� COPT GRfl!ip TERR cE December 9,2068 7.30'p.m. - 22795'Barton Road, Grand Terrace- California 92313-5295 Civic Center l (909),824-6621 Fax'(909)783-7629 Fax(91)9)':783-2600 CITY OP GRAND, TERRACE Maryetta Ferre ''Mayor CRA/CITY COUNCIL, Lee Ann Garcia Mayor Pro Tem, REGULAR MEETINGS Bea cartes Jim Mi►ler 2ND- AND 4TH Tuesday 600 p.m. Dan Buchanan Council Members Thomas'J.Schwab City Manager - Council Chambers_ , Grand T,er"race Civic Center 2.2795 Barton•Road Grand Terrace, CA 92313-5295 CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS December 9,2008 GRAND TERRACE CIVIC CENTER 7:30 p.m. 22795 Barton Road THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990.IF YOU REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING,PLEASE CALL THE CITY CLERK'S OFFICE AT(909)824-6621 AT LEAST 48 HOURS PRIOR TO THE MEETING. IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING THE MEETING,PLEASE COMPLETE A REQUEST TO SPEAK FORM AVAILABLE AT THE ENTRANCE AND PRESENT IT TO THE CITY CLERK. SPEAKERS WILL BE CALLED UPON BY THE MAYOR AT THE APPROPRIATE TIME. ANY DOCUMENTS PROVIDED TO A MAJORITY OF THE CITY COUNCIL REGARDING ANY ITEM ON THIS AGENDA WILL BE MADE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK'S OFFICE AT CITY HALL LOCATED AT 22795 BARTON ROAD DURING NORMAL BUSINESS HOURS. IN ADDITION,SUCH DOCUMENTS WILL BE POSTED ON THE CITY'S WEBSITE AT WWW.CITYOFGRANDTERRACE.ORG * Call to Order- * Invocation- * Pledge of Allegiance- -. * Roll Call- / STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE CITY COUNCIL MEETING I. Special Presentation to Outgoing Council Member Dan Buchanan 2. Reciting the Fact of the General Municipal Election Held on November 4,2008,Declaring the Result and Such Other Matters as Provided By Law 3. Swear In Newly Elected Council Members Lee Ann Garcia,Jim Miller and Walt Stanckiewitz 4. Election of Mayor Pro Tern CONVENE COMMUNITY REDEVELOPMENT AGENCY I. Approval of 11-18-2008 Minutes Approve 2. CRA Draft Financial Reports Receive/File 3. Approve Amended Professional Services Consultant Agreement Approve Between the City and the Chambers Group to Complete the General Plan Environmental Impact Report 4. Public Hearing - Review the 2005-2009 Redevelopment Implementation Plan ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 1 COUNCIL AGENDA 12-9-2008 PAGE 2 OF 3 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION 2. SPECIAL PRESENTATIONS A. Foundation of Grand Terrace Presentation of a Check to Community Emergency Response Team(C.E.R.T.) B. 30`h Anniversary Presentation - Historical & Cultural Activities Committee 3. CONSENT CALENDAR ' The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approve Check Register Dated December 9,2008 Approve B. Waive Full Reading of Ordinances on Agenda C. Approval of 11-18-2008 Minutes Approve D. Employee Benefits for FY 2008-2009 Approve E. Approve Amended Professional Services Consultant Approve Agreement Between the City and the Chambers Group to Complete the General Plan Environmental Impact Report F. Internet Usage Policy for the City of Grand Terrace Approve Employees G. Measure I Capital Improvement Plan for FY 2008-2010 Approve H. State COPS Grant FY 08-09 Expenditure Plan Approval and Approve/Amend Budget Amendment I. Approve and Appropriate Homeland Security Expenditures Approve/Appropriate FY 2007(Correction) 4. PUBLIC COMMENT l This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law,the City Council may not discuss or act on any item not on the agenda,but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. 5. REPORTS A. Committee Reports 1. Historical&Cultural Activities Committee a. Minutes of November 3,2008 Accept B. Council Reports COUNCIL AGENDA 12-09-2008 PAGE 3 OF 3 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION 6. PUBLIC HEARINGS A. An Ordinance of the City Council of the City of Grand Approve Terrace,California Rescinding the Traffic Circulation Fee Schedule(4.104)and Replacing it with a New Fee Structure --� 7. UNFINISHED BUSINESS-None 8. NEW BUSINESS A. Employment Contract-Thomas J. Schwab Approve 9. CLOSED SESSION A. Conference with Labor Negotiator(GC54957.6)-Steve Berry Representing Unrepresented Employees B. Conference with Legal Counsel-Existing Litigation GC 54956.9(a)Jara Bros.Construction v City of Grand Terrace ADJOURN THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON TUESDAY,JANUARY 13,2009 AT 6:00 P.M. AGENDA ITEM REQUESTS MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE NO LATER THAN 14 CALENDAR DAYS PRECEDING THE MEETING 3 RESOLUTION No. 2008- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER4,2008, DECLARING THE RESULTAND SUCH OTHER MATTERS AS PROVIDED BY LAW WHEREAS, a General Municipal Election was held and conducted in the City of Grand Terrace, California, on Tuesday, November 4, 2008, as required by law; and WHEREAS, notice of the election was given in time, form and manner as provided by law; that voting precincts were properly established; that election officers were appointed and that in all respects the election was held and conducted and the votes were cast, received and canvassed and the returns made and declared in time, form and manner as required by the provisions of the Elections Code of the State of California for the holding of elections in general law cities; and WHEREAS, the County Registrar of Voters canvassed the returns of the election and has certified the results to this City Council, the results are received, attached and made a part hereof as "Exhibit A." NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: Section 1. That the whole number of ballots cast in the precincts except vote by mail voter ballots was 3,074. That the whole number of vote by mail voter ballots cast in the City was 2,004, making a total of 5,178 ballots cast in the city. Section 2. That the names of the persons voted for at the election for Member of the City Council are as follows: Jim Miller Robert Mendez Doug A. Wilson Walt Stanckiewitz Lee Ann Garcia Dontay Nunn Section 3. That the number of votes given at each precinct and the number of votes given in the City to each of the persons named above for the respective offices for which the persons were candidates were as listed in Exhibit "A" attached. COUNCIL AGENDA ITEM NO.2 1 Section 4. The City Council does declare and determine that Jim Miller was elected as Member of the City Council for the full term of four years; Walt Stanckiewitz was elected as a Member of the City Council for the full term of four years; and Lee Ann_Garcia was elected as a Member of the City Council for the full term of four years. Section 5. The City Clerk shall enter on the records of the City Council of the City, a statement of the result of the election, showing: (1) The whole number of ballots cast in the City; (2)The names of the persons voted for; (3) For what office each person was voted for; (4) The number of votes given at each precinct to each person; (5) The total number , of votes given to each person. Section 6. That the City Clerk shall immediately make and deliver to each of the persons so elected a Certificate of Election signed by the City Clerk and authenticated; that the City Clerk shall also administer to each person elected the Oath of Office prescribed in the Constitution of the State of California and shall have them subscribe to it and file it in the office of the City Clerk. Each and all of the persons so elected shall then be inducted into the respective office to which they have been elected. Section 7. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions. PASSED, APPROVED AND ADOPTED this 9' day of December, 2008. Mayor of the City of Grand Terrace ATTEST: City Clerk of the City of Grand Terrace .Oil M3T9 AOM11130A .Jg'3OUO3 I, BRENDA MESA, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 9' day of December, 2008, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Brenda Mesa, City Clerk Approved as to form: City Attorney 3 . aw.■v ■ .■ram.r vsr •v 1 va itV CamPei! SERVICES GROUP 777 East Rialto Avenue•San Bernardino,CA 92415-0770•(909)387-8300 Karl Verjll Fax(909)387-2022 . Registrar of Voters CERTIFICATE OF REGISTRAR OF VOTERS STATE OF CALIFORNIA ss COUNTY OF SAN BERNARDINO I, KARI VERAL, Registrar of Voters of the County of San Bernardino, State of California, do hereby certify that pursuant to the provisions of Election Code Section 15300 et seq., I did canvass the returns of the votes cast on November 4, 2008, as part of the General Presidential Election for each elective office in the CITY OF GRAND TERRACE City Council Member and I further certify that the Statements of Votes Cast, to which this certificate is attached, shows the total number of ballots cast in each of the respective precincts therein, and that the totals of the respective columns and totals as shown are full, true and correct. WITNESS my hand and Official Seal this 25th day of November, 2008. K i erjil Registrar of Votjs MARK UFFER Board of Supervisors County Administrative Officer BRAD MITZELFELT....... ... ..................First District DENNIS HANSBERGER..................Third District NORMAN A.KANOLD PAUL BIANE,Chair.................. ......Second District GARY C.OVITT,Vice Chair..........Fourth District Assistant County Administrator JOSIE GONZALES....................... Fifth District Pi ihlie nnri At innnM November4,2008 SBC 20081104 E MEMBER,CITY COUNCIL GRAND TERRACE 100036 N p W Z W J V c w W Q C9 Z .1 j a' Q N Z Q m O O Q ui O OT m f- a p 1 -J 1 C GRAND TERRACE 1 24761 1039 457 43.98 158 100 103 135 163 51 GRAND TERRACE 1-VOTE BY 1039 246 23.68 115 61 71 98 117 30 GRAND TERRACE 2 24762 916 314 34.28 155 68 82 155 132 20 GRAND TERRACE 2-VOTE BY 916 316 34.50 177 71 112 172 167 22 GRAND TERRACE 3 24763 1073 653 60.86 362 148 200 280 316 42 GRAND TERRACE 3-VOTE BY 1073 392 36.53 259 81 147 180 212 33 GRAND TERRACE 4 24764 1166 531 45.54 228 154 137 205 250 50 GRAND TERRACE 4-VOTE BY 1166 345 29.59 182 108 109 144 169 38 GRAND TERRACE 5 24765 923 497 53.85 244 141 106 194 240 32 GRAND TERRACE 5-VOTE BY 923 311 33.69 192 103 108 135 161 19 GRAND TERRACE 6 24766 1322 622 47.05 292 191 180 240 302 50 GRAND TERRACE 6-VOTE BY 1322 394 29.80 241 110 123 167 204 45 Precinct Totals 6439 3074 47.74 1439 802 808 1209 1403 245 VOTE BY MAIL Totals 6439 2004 31.12 1166 534 670 896 1020 187 Grand Totals 6439 5078 78.06 2605 1336 1478 2105 2423 432 SAN BERNARDINO 6439 5078 78.86 2605 1336 1478 2105 2423 432 STATE BOARD OF EOUALIZATI 6439 5078 78.86 2605 1336 1478 2105 2423 432 41st CONGRESS 6439 5078 78.86 2605 1336 1478 2105 2423 432 31st SENATE 6439 5078 78.86 2605 1336 1478 2105 2423 432 63rd ASSEMBLY 6439 5078 78.86 2605 1336 1478 2105 2423 432 Supervisorial District 3 6439 5078 78.86 2605 1336 1478 2105 2423 432 �r Grand Terrace City 6439 5078 78.86 260 1336 1478 2105 2423 432 5 PENDING CRA APPROVAL, CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING -NOVEMBER 18,2008 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on November 18, 2008 at 6:00 p.m. PRESENT: Maryetta Ferr6, Chairman Lee Ann Garcia, Vice-Chairman Bea Cortes, Agency Member Jim Miller, Agency Member Dan Buchanan, Agency Member Brenda Mesa, City Clerk Steve Berry, Acting City Manager Bernie Simon, Finance Director Joyce Powers, Community&Economic Development Director Richard Shields, Building& Safety Director John Harper, City Attorney Lt. Mike Newcombe, Sheriffs Department ABSENT: Tom Schwab, City Manager John Salvate, San Bernardino County Fire Department CONVENE COMMUNITY REDEVELOPMENT AGENCY AT 6:00 P.M. APPROVAL OF 10=28-2008 MINUTES CRA-2008-26 MOTION BY AGENCY MEMBER CORTES, SECOND BY VICE-CHAIRMAN GARCIA, CARRIED 5-0, to approve the .October 28, 2008 Community Redevelopment Agency Minutes. CLOSED SESSION-CONFERENCE WITH REAL PROPERTY NEGOTIATORS (GOVERNMENT CODE 54956.8) Pro e - 22747 Barton Road, APN: 0276-202-54 Agency Negotiator- Steve Berry Negotiating Parties - Les J. Copelin, Lee and Associates Under Negotiation-Price and Terms of Payment CLOSED SESSION-CONFERENCE WITH REAL PROPERTY NEGOTIATORS (GOVERNMENT CODE 54956.8) Pro e - Unimproved Parcel on Barton Road, APN: 0275-242-11 CRA AGENDA ITEM.NO. Community Redevelopment Agency Minutes November 18,2008 Page 2 Agency Negotiator-- Steve Berry Negotiating Parties - Diana Hsueh Under Negotiation- Price and Terms of Payment Chairman Ferr6 announced that the Agency met in Closed Session to Conference with Real Property Negotiators (Government Code 54956.8) for the following properties: '1 , 22747 Barton Road, APN: 0276-202-54 Unimproved Parcel on Barton Road, APN: 0275-242-11 and that there was no reportable action taken. Chairman Ferr6 adjourned the Community Redevelopment Agency Meeting at 10:10 p.m.in memory of Robert Moore and Wilson Thompson,until the next CRA/City Council Meeting that is scheduled to be held on Tuesday, December 9, 2008 at 7:30 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace Page 1 of 1 11 ell f ), ol . CALF $tall Report Finance Department CRA ITEM(X) COUNCIL ITEM( ) MEETING DATE: December 9. 2008 AGENDA ITEM To: Honorable Board Chairwoman and Board Members From: Bernie Simon, Finance Director SUBJECT: CRA Draft Financial Reports FUNDING REQUIRED NO FUNDING REQUIRED XXX BACKGROUND: The CRA is required to present the fiscal year end reports to the governing body for review by December 31". However,there is no requirement that the fiscal reports be the final reports that are being presented to the governing body. Staff is presenting draft reports for fiscal year ending June 30, 2008 as follows: 1) Draft Audited CRA Annual Financial and Compliance Report 2) Draft Housing and Community Development Report 3) RDA Financial Transactions Report Draft reports are being presented because there is only one CRA meeting in December and the final reports will not be complete until the end of December. FISCAL IWACT: There is no fiscal impact. Staff Recommends that the CRA Board: 1)Receive and file CRA Draft Financial Reports. CRA AGENDA ITEM NO. 2_ 1 V 1 v1l I Subject to change COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE, CALIFORNIA ANNUAL FINANCIAL AND COMPLIANCE REPORT JUNE 30, 2008 jZ A .014 MSTI ACMIDA AR3 ■/■W—So ■ Subject to CIM 0ity Redevelopment Agency of the City of Grand Terrace Table of Contents PAGE Independent Auditor's Report 1 Management's Discussion and Analysis 3 -_ Basic Financial Statements Government-Wide Financial Statements Statement of Net Assets 10 Statement of Activities 11 Fund Financial Statements Balance Sheet- Governmental Funds 12 Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Assets 13 Statement of Revenues, Expenditures, and Changes in Fund Balances - Governmental Funds 14 Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmental Funds to the Statement of Activities 15 Notes to Financial Statements p 16 Required Supplementary Inform Budgetary Comparison Schedule- Major Special Revenue Fund 29 Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 30 3 Subject to change Governing Board Community Redevelopment Agency of the City of Grand Terrace Grand Terrace, California INDEPENDENT AUDITOR'S REPORT We have audited the accompanying financial statements of the governmental activities and each major fund of the Community Redevelopment Agency of the City of Grand Terrace, California (the "Agency"), a component unit of the City of Grand Terrace, California, as of and for the year ended June 30, 2008, which collectively comprise the Agency's basic financial statements as listed in the table of contents. These component unit financial statements are the responsibility of the Agency's management. Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accopsip ce h iti stadards generally accepted in the United States of America and the standaabl fir ancia audits contained in Government Auditing Standards, issued by the Comptro F ur rted"5tates. Those standards require that we plan and perform the audit to obtai easonable assurance about whether the financial statements are free of material misstatements. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial.statement presentation. We believe that our audit provides a reasonable basis for our opinions. In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities and each major fund of the Community Redevelopment Agency of the City of Grand Terrace, California, as of June 30, 2008, and the respective changes in financial position for the year then ended in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued our report dated November 2008 on our consideration of the Community Redevelopment Agency of the City of Grand Terrace, California's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit. f V IAMF 1 swiga WWrion and analysis and budgetary comparison information on pages 3 _Jrt a required part of the basic financial statements, but are supplementary information required by accounting principles generally accepted in the United States of America. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the required supplementary information. However, we did not audit the information and express no opinion on it. November , 2008 IZ ,x. TOX -2- C DRAFT Subject to change Government-Wide Financial Statements -D jZ .w DRATmunity Redevelopment Agency of the City of Grand Terrace Subject to change Statement of Net Assets June 30, 2008 ASSETS Cash and investments $ 11,435,087 Cash and investments with fiscal agents 1,311,615 Interest receivable 60,982 Accrued revenue 46,421 Due from other governments 176,104 Due from city of Grand Terrace 4,606,950 Loan receivable 114,679 Land held for resale 3,078,374 Notes receivable 741,000 Deferred charges 249,988 Capital assets not being depreciated: Construction in progress 7,159,159 Total assets 28,980,359 LIABILITIES Accounts payable and other current liabilities 53,039 Accrued interest payable 145,185 Due to other governments 633,546 Due to City of Grand Terrace D RS A 1z 267,622 Deferred revenue 0 wo.,Oj 114,679 Non-current liabilities: Due within one year 1,710,972 Due in more than one year 9,120,007 Total liabilities 12,045,050 NET ASSETS Invested in capital assets, net of related debt 7,159,159 Restricted for: Community development 5,501,490 Capital projects 2,352,721 Debt service 12,502,930 Unrestricted (deficit) (10,580,991) Total net assets $ 16,935,309 The accompanying notes are an integral part of these financial statements. -10- 7 ®lUt mmunity Redevelopment Agency of the City of Grand Terrace Subject to change Statement of Activities For the Year Ended June 30, 2008 PROGRAM EXPENSES Governmental activities: Community development $ 1,124,393 Passthrough payments 2,181,328 Project improvement costs 293,031 Interest on long-term debt 510,737 Total program expenses 4,109,489 GENERAL REVENUES Taxes: Incremental property taxes 7,089,612 Investment earnings 592,850 Gain on sale of property 314,190 Miscellaneous 290,589 Total general revenues 8,287,241 Change in net assets 4,177,752 Net assets, beginning of year 12,757,557 Net assets, end of year $ 16,935,309 The accompanying notes are an integral part of these financial statements. -11- f DRAFT Subject to change Fund Financial Statements 0 DFUI; munity Redevelopment Agency of the City of Grand Terrace Balance Sheet Subject to change Governmental Funds June 30,2008 Total Special Capital Governmental Revenue Debt Service Projects Funds ASSETS Cash and investments $ 3,949,537 $ 7,485,550 $ - $ 11,435,087 Cash with fiscal agents - 1,311,615 - 1,311,615 Interest receivable 24,115 36,867 - 60,982 Accrued revenue 314 - 46,107 46,421 Due from other governments 35,220 140,884 - 176,104 Due from City of Grand Terrace 300,205 4,306,745 - 4,606,950 Loans receivable 114,679 - - 114,679 Property held for resale 462,682 - 2,615,692 3,078,374 Notes receivable 741,000 - - 741,000 Total assets $ 5,627,752 $ 13,281,661 $ 2,661,799 $21,571,212 LIABILITIES AND FUND BALANCES Liabilities: Accounts payable $ 11,583 $ - $ 41,456 $ 53,039 Due to other governments - 633,546 - 633,546 Due to City of Grand Terrace - - 267,622 267,622 Deferred revenue 114,679 - - 114,679 Total liabilities 26, Q33,546 309,078 1,068,886 Fund Balances: Reserved for: Encumbrances 750 - - 750 Debt service - 1,311,615 - 1,311,615 Long-term advances receivable 300,205 4,306,745 - 4,606,950 Long-term notes receivable 741,000 - - 741,000 Property held for resale 462,682 - 2,615,692 3,078,374 Unreserved, reported in: Special revenue fund 3,996,853 - - 3,996,853 Debt service fund - 7,029,755 - 7,029,755 Capital projects fund - - (262,971) (262,971) Total fund balances 5,501,490 12,648,115 2,352,721 20,502,326 Total liabilities and fund balances $ 5,627,752 $ 13,281,661 $ 2,661,799 $21,571,212 The accompanying notes are an integral part of these financial statements. -12- MgWunity Redevelopment Agency of the City of Grand Terrace nciliation of the Balance Sheet of Governmental Subject to deaconVW" ds to the Statement of Net Assets For the Year Ended June 30, 2008 Total fund balances of governmental funds $ 20,502,326 Amounts reported for governmental activities in the statement of net assets are different because: 'L r Capital assets used in governmental activities are not financial resources and, therefore, are not reported in the funds. 7,159,159 Long-term liabilities applicable to the Agency's governmental activities are not due and payable in the current period and accordingly are not reported as fund liabilities. Interest on long-term debt is not accrued in governmental funds, but rather is recognized as an expenditure when due. All liabilities -- both current and long-term -- are reported in the statement of net assets. Balances at June 30, 2008 are: Bonds payable (11,150,000r) Less: deferred charges on refunding 425,591 Less: costs of issuance 249,988 Plus: premium received on issuance (95,598) Loans payable (10,972) Accrued interest payable )z (145,185) ` Net assets of governmental activities a $ 16,935,309 The accompanying notes are an integral part of these financial statements. -13- 17 DRAFmunity Redevelopment Agency of the City of Grand Terrace tate' nt of Revenues, Expenditures,and Changes in Fund Balances Subjectio c range` Governmental Funds 7 For the Year Ended June 30, 2008 Total Special Capital Governmental Revenue Debt Service Projects Funds REVENUES Tax increment $ 1,417,922 $ 5,671,690 $ - $ 7,089,612 Use of money and property 253,075 293,560 46,215 592,850 Gain on sale of property 314,190 - - 314,190 ' Miscellaneous - - 290,589 290,589 Total revenues 1,985,187 5,965,250 336,804 8,287,241 EXPENDITURES Current: Economic development 305,689 186,838 73,685 566,212 Pass-through payments - 2,181,328 - 2,181,328 Capital outlay: Project improvement costs 3,407,436 - 292,333 3,699,769 Debt service: Principal - 1,665„000 21,265 1,686,265 Interest and other charges - 440,941 1,245 442,186 Total expenditures 3,713,125 74,107 388,528 8,575,760 Excess of revenues over(under) expenditures „�,2 :, ",,� ,° ,�43 (51,724) (288,519) OTHER FINANCING SOURCES(USES) Transfers in (out) (599,794) 216,728 383,066 - Transfers to the City of Grand Terrace (193,875) (180,667) (121,142) (495,684) Total other financing sources (uses) (793,669) 36,061 261,924 (495,684) Net change in fund balances (2,521,607) 1,527,204 210,200 (784,203) Fund balances, beginning of year 8,023,097 11,120,911 2,142,521 21,286,529 Fund balances, end of year $ 5,501,490 $ 12,648,115 $ 2,352,721 $20,502,326 The accompanying notes are an integral part of these financial statements. -14- DRAFTunity Redevelopment Agency of the City of Grand Terrace oa�Subject filiation of the Statement of Revenues, Expenditures, and and Balances of Governmental Funds to the Statement of Activities For the Year Ended June 30, 2008 Net change in fund balances of governmental funds $ (784,203) Amounts reported for governmental activities in the statement of activities are different because: Governmental funds report capital outlays as expenditures. However, in the statement of activities the cost of those assets is allocated over their estimated useful lives and reported as depreciation expense. This is the amount of current year capital outlay. 3,406,738 The issuance of long-term debt provides current financial resources to governmental funds, while the repayment of the principal of long-term debt consumes the current financial resources of governmental funds. Neither transaction, however, has an effect on net assets. Also, governmental funds report the effect of issuance costs, premiums, discounts, and similar items when debt is first issued, whereas these amounts are deferred and amortized in the statement of activities. Principal payments e T 1,686,265 Some expenses reported in t city ies do not require the use of current,financial resources and, therefore, are not reported as expenditures in governmental funds. Amortization of deferred charge on refunding (106,398) Amortization of costs of issuance (62,497) Amortization of premium 23,899 Accrued interest expense 13,948 Change in net assets of governmental activities $ 4,177,752 The accompanying notes are an integral part of these financial statements. -15- 1� DRAFT Subject to change Notes to Financial Statements DRAFT Subject to cfV2gLW Redevelopment Agency of the City of Grand Terrace Notes to Financial Statements June 30, 2008 I. SIGNIFICANT ACCOUNTING POLICIES Note 1: Summary of Significant Accounting Policies The accounting policies of the Community Redevelopment Agency of the City of Grand Terrace (the "Agency") conform to accounting principles generally accepted in the United States of America as applicable to governments. The Governmental Accounting Standards Board (GASB) is the primary standard setting body for governmental accounting and financial reporting principles. The following is a summary of the significant accounting policies. Description of the reporting entity The Agency is a component unit of a reporting entity which consists of the following oversight and component units: Reporting Entity: Oversight Unit: City of Grand Terra e Component n' s: , f�,, _TIK ;MV Commun y Redevelopment Agency of the City of Grand Terrace City of Grand Terrace Public Financing Authority The component unit financial statements contain information relative only to the Agency as a component unit which is an integral part of the total reporting entity. They do not contain financial data relating to the other reporting unit. The Agency was formed under Section 33000 et. Seq. of the Health and Safety Code. Its purpose is to prepare and carry out plans for improvement, rehabilitation and redevelopment of blighted areas within the territorial limits of the City of Grand Terrace. The City provides management assistance to the Agency and the members of the City Council also act as the governing body of the Agency. As of June 30, 2008 the Grand Terrace Project Area was the only project area formed by the Agency. Government-wide and fund financial statements The government-wide financial statements include a statement of net assets and the statement of changes in net assets which report information on all of the nonfiduciary activities of the Agency. For the most part, the effect of interfund activity has been removed from these statements. Governmental activities are normally supported by taxes and intergovernmental revenues. -16- is DRAFT Subject to 1oant Redevelopment Agency of the City of Grand Terrace Notes to Financial Statements June 30, 2008 Note 1: Summary of Significant Accounting Policies (continued) The statement of activities demonstrates the degree to which the direct and indirect expenses of a given function or segment are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include 1) charges to customers or applicants who purchase, use, or directly benefit from goods, services, or privileges provided by a given function or segment and 2) grants and contributions that are restricted to meeting the �} operational or capital requirements of a particular function or segment. Taxes and other items not - properly included among program revenues are reported instead as general revenues. Separate financial statements are provided for governmental funds. Major individual governmental funds are reported as separate columns in the fund financial statements. Measurement focus, basis of accounting, and financial statement presentation The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of the related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Governmental fund financial st e are edusing the current financial resources measurement focus and the modifi ac l s o accInI tinq. Revenues are recognized as soon as they are both measurable and brae are considered to be available when they are collectible within the current perio or soon -enough thereafter to pay liabilities of the current period. For this purpose, the government considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to compensated absences and claims and judgments, are recorded only when payment is due. Property taxes are considered to be susceptible to accrual and have been recognized as revenues in the current fiscal period. All other revenue items are considered to be measurable and available only when cash is received by the government. The Agency reports the following major governmental funds: The Special Revenue Fund is used to account for the portion of the Agency's tax increment that is required to be set aside for low and moderate income housing and related expenditures. The. Debt Service Fund is used to account for the accumulation of resources to be used for the repayment of Agency debt. The Capital Projects Fund is used to account for the financial resources used in developing the project area as well as the administrative expenditures incurred in sustaining Agency activities. -17- DRAFT Subject to diraMW Redevelopment Agency of the City of Grand Terrace Notes to Financial Statements June 30, 2008 Note 1: Summary of Significant Accounting Policies (continued) Private-sector standards of accounting and financial reporting issued prior to December 1, 1989, generally are followed in the government-wide to the extent that those standards do not conflict with or contradict guidance of the Governmental Accounting Standards Board. -. When both restricted and unrestricted resources are available for use, it is the government's policy to i use restricted resources first, and then unrestricted resources as they are needed. Cash and investments The City of Grand Terrace maintains and controls cash and investment pools in which the City and Agency share. The government's cash and cash equivalents are cash or investments with original maturities of three months or less from the date of acquisition. Investments are reported at fair value which is determined using selected bases. Cash deposits are reported at carrying amount which reasonably estimates fair value. Receivables and payables Activity between funds that are representative of lending/borrowing arrangements outstanding at the end of the fiscal year are referred to as either "due fr other funds" (i.e., the current portion of interfund loans) or"advances to/fr th n (i. he on-current portion of interfund loans). All other outstanding balances betwe n un�arArr po ede_a .",due to/from other funds." Any residual balances outstanding between theAmerits rag tidies and business-typeactivities are reported in the government-wide financial sta as "internal balances." Currently, the Agency does not have any business-type activities. Advances between funds, as reported in the fund financial statements, are offset by a fund balance reserve account in applicable governmental funds to indicate that they are not available for appropriation and are not expendable available financial resources. Property taxes The County of San Bernardino collects property taxes for the Agency. Tax liens attach annually as of 12:01 A.M. on the first day in March preceding the fiscal year for which the taxes are levied. The tax levy covers the fiscal period July 1 to June 30. All secured personal property taxes and one-half of the taxes on real property are due November 1, the second installment is due February 1. All taxes are delinquent, if unpaid, on December 10 and April 10 respectively. Unsecured personal property taxes become due on the first of March each year and are delinquent, if unpaid, on August 31. Land held for resale The Agency has acquired several parcels of land as part of its primary purpose to develop or redevelop blighted properties. The Agency records these parcels as land held for resale in its financial records. The land is being carried in the Special Revenue Fund and Capital Projects Fund at net realizable value, which is equal to cost. At June 30, 2008 net realizable value for land held for resale totaled $2,615,692 in the Capital Projects Fund and $462,682 in the Special Revenue Fund with these amounts offset by a reservation of fund balance. -18- 17 DRAFT Subject to V Redevelopment Agency of the City of Grand Terrace J Notes to Financial Statements June 30, 2008 Note 1: Summary of Significant Accounting Policies (continued) Long-term obligations In the government-wide financial statements, long-term debt and other long-term obligations are reported as liabilities in the applicable governmental activities column in the statement of net assets. Bond premiums and discounts, as well as issuance costs, are deferred and amortized over the life of the bonds using the effective interest method. Bonds payable are reported net of the applicable bond premium or discount. Bond issuance costs are reported as deferred charges and amortized over the term of the related debt. Fund equity In the fund financial statements, governmental funds report reservations of fund balance for amounts that are not available for appropriation or are legally restricted by outside parties for use for a specific purpose. Designations of fund balance represent tentative management plans that are subject to change. Use of estimates The preparation of financial statements in conf rmi it enerally accepted accounting principles requires management to make esited u on that affect certain reported amounts and disclosures. Accordingly, actual re s d r fr jth p estimates. II. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY A. Budgetary data General Budget Policies The Governing Board approves each year's budget submitted by the Executive Director prior to the beginning of the new fiscal year. Public hearings are conducted prior to its adoption by the Governing Board. Supplemental appropriations, where required during the period are also approved by the Board. Intradepartmental budget changes are approved by the Executive Director. In most cases, expenditures may not exceed appropriations at the function level. At fiscal year-end all operating budget appropriations lapse. Budgets are prepared on the modified accrual basis of accounting. The legal level of budgetary control is the object level within a department. Encumbrances Encumbrances are estimations of costs related to unperformed contracts for goods and services. These commitments are recorded for budgetary control purposes in the governmental funds. Encumbrances outstanding at year-end are reported as a reservation of fund balance. They represent the estimated amount of the expenditure ultimately to result if unperformed contracts in-process at year-end are completed. They do not constitute expenditures or estimated liabilities. -19- of DRAFT Subject to C"W Redevelopment Agency of the City of Grand Terrace Notes to Financial Statements June 30, 2008 Ill. DETAIL NOTES ON ALL FUNDS Note 2: Cash and Investments Cash and Investments as of June 30, 2008 are classified in the accompanying financial statements as follows: Statement of Net Assets: Cash and investments $ 11,435,087 Cash and investments with fiscal agents 1,311,615 $ 12,746,702 Cash and Investments as of June 30, 2008 consist of the following: Deposits with financial institutions (pooled with City) $ 138,665 Investments 12,608,037 $ 12,746,702 Authorized investments T r The table below identifies the inv pes that are authorized for the Agency by the California ��f Government Code (or the Agency's investment policy, where more restrictive). The table also identifies certain provisions of the California Government Code (or the Agency's investment policy, where more restrictive) that address interest rate risk, credit risk, and concentration of credit risk. This table does not address investments of debt proceeds held by bond trustee that are governed by the provisions of debt agreements of the Agency, rather than the general provisions of the California Government Code or the Agency's investment policy. Maximum Maximum Maximum Percentage Investment in Authorized Investment Type Maturity of Portfolio One Issuer U. S. Treasury Obligations 5 years None None Repurchase Agreements 1 year None None Certificates of Deposit 5 years None None Negotiable Certificates of Deposit 5 years 30% None Passbook Savings Accounts N/A None None Securities Issued by Federal Agencies 5 years None None Local Agency Investment Fund N/A None None Mutual Funds N/A 20% 10% Pools and other investment structures N/A None None -20- 19 DRAFT Subject to Redevelopment Agency of the City of Grand Terrace Notes to Financial Statements June 30, 2008 Note 2: Cash and Investments (continued) Investments authorized by debt agreements Investments of debt proceeds held by bond trustee are governed by provisions of the debt agreements, rather than the general provisions of the California Government Code or the Agency's investment policy. The table below identifies the investment types that are authorized for investments ` held by bond trustee. The table identifies certain provisions of these debt agreements that address interest rate risk, credit risk and concentration of credit risk. Maximum Maximum Maximum Percentage Investment in Authorized Investment Type Maturity Allowed One Issuer Government Obligations None None None FHLB's None None None FHLMC's None None None Farm Credit Banks None None None FNMA's None None None Financing Corp Debt Obligations None None None Resolution Funding Corp Debt Obligations a None None Certificates of Deposit A36raly� None None Deposits fully insured by FDIC p�,._ None None USAID Guaranteed Notes None None r� Investment Agreements None None None - Bankers Acceptances 360 days None None Municipal Obligations rated Aaa None None None Commercial Paper rated P-1 270 days None None Repurchase Agreements None None None Money Market Mutual Funds rated AAAm N/A None None Disclosures relating to interest rate risk Interest rate risk is the risk that changes in market interest rates will adversely affect the fair value of an investment. Generally, the longer the maturity of an investment, the greater the sensitivity of its fair value to changes in market interest rates. One of the ways that the Agency manages its exposure to interest rate risk is by purchasing a combination of shorter and longer term investments and by timing cash flows from maturities so that a portion of the portfolio is maturing or coming close to maturity evenly over time as necessary to provide the cash flow and liquidity needed for operations. Information about the sensitivity of the fair values of the Agency's investments to market interest rate fluctuations are presented below, information about the Agency's investments pooled with the City can be found in the City of Grand Terrace's Annual Financial Report. -21- '1f DRAFT Subject to �"W Redevelopment Agency of the City of Grand Terrace Notes to Financial Statements June 30, 2008 Note 2: Cash and Investments (continued) 12 Months Investment Type Amount or Less Money market mutual fund $ 1,311,615 $ 1,311,615 Local Agency Investment Fund 11,296,422 11,296,422 l i Total $12,608,037 $12,608,037 Disclosures relating to credit risk Generally, credit risk is the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment. This is measured by the assignment of a rating by a nationally recognized statistical rating organization. Information about the minimum rating required by the California Government Code, the Agency's investment policy, or debt agreements, and the actual rating as of year-end for each type of investment held by the Agency can be found below, information about the Agency's investments pooled with the City can be found in the City of Grand Terrace's Annual Financial Report. Currently, LAIF is not rated by an accredited rating agency. M' um Investment Type A nt a Ratin Actual Rating 1 Money market mutual fund AAAm AAA Local Agency Investment Fund 11:296:422 N/A N/A Total $12,608,037 Concentration of credit risk The investment policy of the Agency contains no limitations on the amount that can be invested in any one issuer beyond that stipulated by the California Government Code. Investments in any one issuer (other than U. S. Treasury securities, mutual funds, and external investment pools) that represent 5% or more of the Agency's investments can be found in the City of Grand Terrace's Annual Financial Report. -22- 71 DRAFT gi� Redevelopment Agency of the City of Grand Terrace Subject to Notes to Financial Statements June 30, 2008 Note 2: Cash and Investments (continued) Custodial credit risk Custodial credit risk for deposits is the risk that, in the event.of the failure of a depository financial institution, a government will not be able to recover its deposits or will not be able to recover collateral securities that are in the possession of an outside party. The custodial credit risk for investments is the risk that, in the event of the failure of the counterparty (e.g., broker-dealer) to a transaction, a government will not be able to recover the value of its investment or collateral securities that are in the possession of another party. The California Government Code and the Agency's investment policy do not contain legal or policy requirements that would limit the exposure to custodial credit risk for deposits or investments, other than the following provision for deposits: The California Government Code requires that a financial institution secure deposits made by state or local governmental units by pledging securities in an undivided collateral pool held by a depository regulated under state law (unless so waived by the governmental unit). The market value of the pledged securities in the collateral pool must equal at least 110% of the total amount deposited by the public agencies. California law also allows financial institutions to secure deposits by pledging first deed mortgage notes having a value of 150% of the secured public deposits. For amount of deposits held in excess of federal depository insurance limits see the City of Grand Terrace's Annual Financial Report. Investments in State Investment Pool The Agency is a voluntary particip in R LAci Af cvfnvestment Fund (LAIF) that is regulated by the California Government Co ve-Qpfifit of the Treasurer of the State of California. The fair value of the Agency's investment in this pool is reported in the accompanying financial statements at amounts based upon the Agency's pro-rata share of the fair value provided by LAIF for the entire LAIF portfolio (in relation to the amortized cost of that portfolio). The balance available for withdrawal is based on the accounting records maintained by LAIF, which are recorded on an amortized cost basis. Pooled cash The Agency follows the practice of pooling cash and investments of all funds except for funds required to be held by outside fiscal agents under the provisions of bond indentures. Interest income earned on pooled cash and investments is allocated to the various funds based on the cash balances. Interest income from cash and investments with fiscal agents is credited directly to the related fund. -23- DRAFT Subject to ditnt Redevelopment Agency of the City of Grand Terrace Notes to Financial Statements June 30, 2008 Note 3: Due from City of Grand Terrace In April of 1980, the Community Redevelopment Agency of the City of Grand Terrace entered into a pass-through agreement with the City of Grand Terrace which provided that certain tax increment generated by the Agency project area be allocated to the City of Grand Terrace beginning in fiscal year 1981/82. This agreement was in noncompliance with state statutes. As a result, $3,689,025 of tax increment was allocated to the City's General Fund through June 30,. 1993, of which $737,805 represents amounts which should have been allocated for 20 percent low and moderate housing set- aside as required by state statutes. The City and Agency agreed to the following plan for repayment of tax increment monies to the Agency's Debt Service and Capital Projects Funds: Agency Low and Moderate Income Housing Fund Unpaid 20 percent set-aside of$737,805, plus interest from fiscal year 1981/82 through June 30, 1993, of $138,948, totaling $876,753 has been recognized as an advance to the City's General fund, to be paid as funds are available, with interest accruing at an interest rate equal to the average Local Agency Investment Fund yield. The balance at June 30, 2008 is: $ 300,205 Agency Debt Service Fund To the extent of unpaid advances made by the City to the Agency and outstanding at June 30, 1992 ($2,450,023), tax increment monies allocated to the City rather than the Agency Debt Service Fund were treated as repayment of advances owing to the City. The effect on interest paid by the Agency on outstanding advances payable to the City was adjusted, with the difference being treated as excess repayment by the Agency of outstanding advances payable. The resulting amounts owing of$1,073,846 at June 30, 1993, to the Agency by the City carry the same terms as described above. 1,073,846 Advances made to City and Agency Low Income Housing Program 3,232,899 Balance at June 30, 2008 4,306,745 Total balance at June 30, 2008 $ 4,606,950 Note 4: Loans Receivable The Agency has provided deferred rehabilitation loans to qualifying low and moderate income households from its 20 percent set-aside funds. A corresponding deferred revenue is recorded accordingly. The balance at June 30, 2008 is $114,679. -24- 23 DRAFT Subject to d"W Redevelopment Agency of the City of Grand Terrace Notes to Financial Statements June 30, 2008 Note 5: Property Held for Resale Special Revenue Fund This amount represents the costs associated with the purchase and renovation of low and moderate income housing held for resale. Fund balance has been reserved "for this amount. The balance at June 30, 2008 is$462,682. Capital Projects Fund This amount represents the costs associated with the purchase of vacant land held for future development. Fund balance has been reserved for this amount. The balance at June 30, 2008 is $2,615,692. Note 6: Notes Receivable The amount of$741,000 in notes receivable is related to sales of low and moderate income housing. The notes are payable on or before the sale or refinance of the subject property, and are secured by second deeds of trust. Due to noncurrent nature of the ab re ab , fu baTInce has been reserved accordingly. 1 Note 7: Capital Assets Capital asset activity for the year ended June 30, 2008 was as follows: Beginning Ending, Balance Additions Deletions Balance Governmental activities: Capital assets, not being depreciated Construction in progress $ 3,752,421 $3,406,738 $ - $7,159,159 Total capital assets, not being depreciated $ 3,752,421 $3,406,738 $ - $7,159,159 Note 8: Long-term Debt a. 1997 Refunding Certificates of Participation The Agency has accepted the responsibility of making the debt service payments for the 1997 Refunding Certificates of Participation for the past several years. The 1997 issuance was a refunding of the 1991 Lease-Revenue Bonds. The proceeds of the 1991 issuance were used to construct a childcare center, the Pico Park project, and the Grand Terrace parkside improvement project. -25- DRAFT Subject to gib Redevelopment Agency of the City of Grand Terrace Notes to Financial Statements June 30, 2008 Note 8: Long-term Debt(continued) Debt service payments to maturity for the 1997 Refunding Certificates of Participation are as follows: Year Ending June 30, Principal Interest 2009 $ 135,000 $ 141,019 2010 1,40,000 133,525 2011 150,000 125,623 2012 155,000 117,311 2013 165,000 105,591 2014 -2018 955,000 396,351 2019 -2022 955,000 106,956 Total $ 2,655,000 $ 1,126,376 b. 2004 Refunding Tax Allocation Bonds In August of 2004, the Agency issued the $13,000,000 Refunding Tax Allocation Bonds, Series 2004. The Bonds were issued to refund t $3, outstanding Tax Allocation Bond Series 1993 A, the $1,290,000 outs t in n rst tiorral Bank loan, the $2,780,000 outstanding Tax Allocation Bond Series 93 a d ^^_^':f�!7rfain redevelopment activities of the Agency. Interest varies fro % and is payable semiannually on March 1 and t September 1, commencing March 1, 2005. Principal payments are due annually commencing March 1, 2005 through March 1, 2012. The Agency deposited $8,241,183 of the proceeds in an irrevocable trust and purchased U.S Government State and Local Government Securities for the purpose of generating resources which will be used to call the bonds. As a result, the refunded bonds are considered to be defeased and the liability has been removed from the statement of net assets. The reacquisition price exceeded the net carrying amount of the old debt by $851,183. This amount is being netted against the new debt and amortized over the remaining life of the new debt. This advance refunding was undertaken to reduce total debt service payments over the next 14 years by$464,691 and resulted in an economic gain of$631,303. Debt service payments to maturity for the 2004 Refunding Tax Allocation Bonds are as follows: Year Ending June 30, Principal Interest 2009 $ 1,565,000 $ 266,800 2010 1,610,000 215,150 2011 1,670,000 161,925 2012 1,720,000 104,625 2013 1,930,000 36,188 Total $ 8,495,000 $ 784,688 -26- DRAFT Subject to i Redevelopment Agency of the City of Grand Terrace Notes to Financial Statements June 30, 2008 Note 8: Long-term Debt(continued) C. Note Payable In August 2003, the Agency entered into a loan agreement in the amount of$100,000 with Alba B. DeBenedet, Trustee of the Alba B. Zampese 1988 Trust. The proceeds of the loan are to be used along with other available funds for the City of Grand Terrace.maintenance building for public works. Interest on the loan is payable semi-annually on February 14 and August 14 at the rate of 4.25 percent, commencing February 14, 2005. The principal on the loan is payable semi-annually on February 14 and August 14 commencing February 14, 2005. Debt service payments to maturity on the note payable are as follows: Year Ending June 30, Principal Interest 2009 $ 10,972 $ 233 Total $ 10,972 $ 233 d. The following is a schedule of changes,in long-term debt of the Agency for the fiscal year ended June 30, 2008: p g P �••, Ending Due Within , A T B " '(ions Deletions Balance One Year Bonds payable: 1997 Refunding Certificates of Participation $ 2,785,000 $ - $ (130,000) $ 2,655,000 $ 135,000 2004 Refunding Tax Allocation Bonds 10,030,000 - (1,535,000) 8,495,000 1,565,000 Less deferred amounts: On refunding ' (531,989) - 106,398 (425,591) - Plus premium on issue 119,497 - (23,899) - 95,598 - Total bonds payable 12,402,508 - (1,582,501) 10,820,007 1,700,000 Notes payable: Note for 22799 Barton Road 32,237 - (21,265) 10,972 10,972 Total notes payable 32,237 - (21,265) 10,972 10,972 Total long-term liabilities $ 12,434,745 $ - $(1,603,766) $ 10,830,979 $ 1,710,972 -27- DRAFT Subject to t W Redevelopment Agency of the City of Grand Terrace Notes to Financial Statements June 30, 2008 Note 9: Interfund Transfers Interfund transfers for the year ended June 30, 2008 are as follows: Fund Receiving Transfers Fund Making Transfers Amount Debt Service Special Revenue $ 599,794 Capital Projects Debt Service 383,066 $ 982,860 The transfer into the Debt Service fund was made for servicing the 2004 refunding tax allocation bonds. The transfer into the Capital Projects fund was made to cover a negative cash balance during the fiscal year. Note 10: Agreements With Varying Taxing Agencies In order to lessen the fiscal impact of the x in m firT�cing of redevelopment projects on other units of local governments, the nc as ter mt pass-through agreements with various governmental agencies to pass-thigh i � ; 3 -_-_.-^snt funds received by the Agency, attributable to the area within the iimits of the other agencies. The amount passed through for the fiscal year ended June 30, 2008, was $2,181,328. These payments were recorded as expenditures in the Debt Service Fund. In addition, the Agency was required to transfer tax increment in the amount of$84,010 to the State of California's Education Revenue Augmentation Fund (ERAF) for the fiscal year ended June 30, 2008. Note 11: Joint Venture On July 16, 1991, the Community Redevelopment Agency of the City of Grand Terrace entered into a Joint Powers Agreement with the City of Grand Terrace to establish the Grand Terrace Public Financing Authority. The Authority was created to facilitate financing for public capital improvements benefiting the City and Agency. No separate financial statement data are presented; the transactions of the Authority are recorded in the governmental funds of the City of Grand Terrace. Note 12: Contingencies As of June 30, 2008, in the opinion of the Agency, there are no outstanding matters, which would have a material effect on the financial position of the Agency. The Agency has received funds for specific purposes that are subject to audit by the State. Although such audits could generate differences under the regulations of the Health and Safety Code, it is believed that any required reimbursements will not be material. -28- 1_7 DRAFT Subject to change .y� Required Supplementary Information p, A �. '1 K' DRAFTRequired Supplementary Information Subject to chlty Redevelopment Agency of the City of Grand Terrace ry Comparison Schedule-Major Special Revenue Fund For the Year Ended June 30,2008 Variance with Final Budget Budgeted Amounts Actual Positive REVENUES Original Final Amounts (Negative) Tax increment $ 1,378,340 $ 1,378,340 $ 1,417,922 $ 39,582 Use of money and property 153,865 178,117 253,075 74,958 1 Gain on sale of property 559,252 676,982 314,190 (362,792) Miscellaneous 2,700 2,700 - (2,700) Total revenues 2,094,157 2,236,139 1,985,187 (250,952) EXPENDITURES Current: Economic development 337,813 411,002 305,689 105,313 Capital outlay: Project improvement costs 5,770,443 5,720,443 3,407,436 2,313,007 Total expenditures 6,108,256 6,131,445 3,713,125 2,418,320 Excess of revenues over(under) expenditures (4,014,099) 95,306 (1,727,938) 2,167,368 OTHER FINANCING SOURCES(US Transfers out .-� "=" "'= Transfers to the City of Grand Terrac ) (2 08,868) (193,875) 13,993 � ty (208,868) (208,868) (193,875) 14,993 Total other financing sources (uses) (822,445) (822,445) (793,669) 28,776 Net change in fund balance (4,836,544) (4,717,751) (2,521,607) 2,196,144 Fund balance, beginning of year 8,023,097 8,023,097 8,023,097 - Fund balance, end of year $ 3,186,553 $ 3,305,346 $ 5,501,490 $ 2,196,144 -29- 1a DRAFT Subject to change Governing Board Community Redevelopment Agency of the City of Grand Terrace Grand Terrace, California REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS We have audited the financial statements of the governmental activities, each major fund, and the aggregate remaining fund information of the Community Redevelopment Agency of the City of Grand Terrace (the Agency), a component unit of the City of Grand Terrace, California, as of and for the year ,ended June 30, 2008, which collectively compris the a 's basic financial statements and have issued our report thereon dated 00 a ndted our audit in accordance with auditing standards generally accepted in th it to of it PH . _and the standards applicable to financial audits contained in Gover '; iandards, issued by the Comptroller General of the United States. Internal Control Over Financial Reporting In .planning and performing our audit, we considered the Agency's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the Agency's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the Agency's internal control over financial reporting. A control deficiency exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affects the Agency's ability to initiate, authorize, record, process, or report financial data reliably in accordance with generally accepted accounting principles such that there is more than a remote likelihood that a misstatement of the Agency's financial statements that is more than inconsequential will not be prevented or detected by the Agency's internal control. -30- A matP'll wea ess is a significant deficiency, or combination of significant deficiencies, that results 5LIM�� ood that a material misstatement of the financial statements will not be pr ente or detecte b he Agency's internal control. Our consideration of the internal control over financial reporting was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above. Compliance and Other Matters ( As part of obtaining reasonable assurance about whether Agency's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which cold have a direct and material effect on the determination of financial statement amounts. Such provisions included those provisions of laws and regulations identified in the Guidelines for Compliance Audits of California Redevelopment Agencies, issued by the State Controller and as interpreted in the Suggested Auditing Procedures for accomplishing Compliance Audits of California Redevelopment Agencies, issued by the Governmental Accounting and Auditing Committee of the California Society of Certified Public Accountants. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. We noted certain matters that were reported to manag e f the Agency in a separate letter dated 2008. This report is intended sole) for th Y .a u"'�'C management, Y g ment, Agency Board, others within} the entity, and federal awarding ag cies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. , 2008 -31- '�1 CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT REDEVELOPMENT AGENCY ANNUAL HOUSING ACTIVITY REPORT FY ENDING: June / 30 /2008 Agency Name and Address: County of Jurisdiction: Community Redevelopment Agency of the City of Grand Terrace San Bernardino 22759 Barton Road Grand Terrace,CA 92313-5295 Health&Safety Code Section 33080.1 requires agencies(RDAs)to annually report on their Low&Moderate Income Housing Fund and housing activities for the Department of Housing and Community Development(HCD)to report on RDAs'activities in accordance with Section 33080.6. Please answer each question below. Your answers determine how to complete the HCD report. 1. Check one of the items below to identify the Agency's status at the end of the reporting period: ❑ New(Agency formation occurred during reporting year. No financial transactions were completed). —, ® Active(Financial and/or housing transactions occurred during the reporting year). ❑ Inactive(No financial and/or housing transactions occurred during the reporting year). ONLY COMPLETE ITEM 7. ❑ Dismantled(Agency adopted an ordinance and dissolved itself before start of reporting year). ONLY COMPLETE ITEM 7. 2. During resorting year,how many adopted project areas existed? _l_ Of these,how many were merged during year? _0_ If the agency has one or more adopted yroiect areas,complete SCHEDULE HCD-A for each project area. If the agency has no adopted project areas,DO NOT complete SCHEDULE HCD-A(refer to next question). 3. Within an area outside of any adopted project area(s):(a)did the agency destroy or remove any dwelling units or displace any households over the reporting period,(b)does the agency intend to displace any households over the next reporting period,(c)did the agency permit the sale of any owner-occupied unit prior to the expiration of land use controls over the reporting period,and/or (d)did the agency execute a contract or agreement for the construction of any affordable units over the next two years? ❑ Yes(any question). Complete SCHEDULE HCD-B. ❑ No(all questions). DO NOT complete SCHEDULE HCD-B(refer to next question). 4. Did the agency's Low&Moderate Income Housing Fund have any assets during the reporting period? ® Yes. Complete SCHEDULE HC - ❑ No. DO NOT complete SCHED HC - 5. During the reporting period,were housin u ' t !gmn y>[rii— project area and/or assisted by the agency outside a project are��' ❑ Yes. Complete all applicable HC fEDULES D1-D7 for each housing project completed and HCD SCHEDULE E. ❑ No. DO NOT complete HCD SCHEDULES DI-D7 or HCD SCHEDULE E. 6. Specify whether method A and/or B was used to report financial and housing activity information to HCD: ® A. Forms. All required HCD SCHEDULES A.B,C,D1-D7,and E are attached. ❑ B. On-line(h1tp://www.hcd.ca.gov1rda9"Lock Report"date: . HCD SCHEDULES not required. (lock date is shown under "Admin"Area and"Report Change History') 7. To the best of my knowledge: (a)the representations made above and(b)agency information reported are correct. Date Signature of Authorized Agency Representative Title Telephone Number • IF NOT REQUIRED TO REPORT,SUBMIT ONLYA PAPER COPY OF THIS PAGE. • IF REQUIRED TO REPORT,AND REPORTING BY USING PAPER FORMS(IN PLACE OF REPORTING ON-LINE),SUBMIT THIS PAGE AND ALL APPLICABLE HCD FORMS(SCHEDULESA-E)WITHA COPY OFAGENCY'SAVDIT, • IF REPORTING ON-LINE,PRINT AND SUBMIT"CONFIRMATION LETTER"UPON LOCKING REPORT • MAIL A COPY OF(a)CONFIRMATION LETTER(IF HCD REPORT WAS ELECTRONICALLY FILED)OR(b)COMPLETED FORMS AND(c)A UDIT REPORT TO BOTH HCD AND THE SCO; Department of Housing& Community Development The State Controller Division of Housing Policy Division of Accounting and Reporting Redevelopment Section Local Government Reporting Section 1800 3"'Street,Suite 430 3301 C Street,Suite 500 Sacramento,CA 95814 Sacramento, CA 95816 Redevelopment Agency Annual Report-Fiscal Year 2006-2007 HCD-Cover Cover(7/1//07) Page I of 1 Agency Name: CRA of the City of Grand Terrace Project Area Name:Grand Terrace Comm.Redevelopment Project Area SCHEDULE HCD-A Inside Project Area Activity for Fiscal Year that Ended 06/30/2008 Agency Name:CRA of the City of Grand Terrace Project Area Name:Grand Terrace Comm.Redevelopment Project Area Preparer's Name,Title:Oladunni Ososami.RSG Inc. Preparer's E-Mail Address:oososami@webrsg com Preparer's Telephone No:714-316 2113 Preparer's Facsimile No: 714-541-1125 GENERAL INFORMATION 1. Project Area Information t� a. 1. Year I"plan for project area was adopted: 1979 2. Year that plan was last amended(if applicable): 2004 3. Was plan amended after 2001 to extend time limits per Senate Bill 211 (Chapter 741,Statutes of 2001)?Yes X No_ 4. Current expiration of plan: 07 / 15 /2024 mo day yr b. If project area name has changed,give previous name(s)or number: c. Year(s)of any mergers of the project area: 1981 Identify former project areas that merged: d. Year(s)project area plan was amended involving real property that either: (1) Added property to plan: , (2) Removed property from plan: 2. Affordable Housing Replacement and/or In coon Requirements(Section 33413). Pre-1976 project areas not subsequently amended after 1975: Pursuant to Section 33413(d),only Section 33413(a)replacement requirements apply to dwelling units destroyed or removed after 1995. The Agency can choose to apply all or part of Section 33413 to a project area plan adopted before 1976. If the agency has elected to apply all or part of Section 33413,provide the date of the resolution and the applicable Section 33413 requirements addressed in the scope of the resolution. Date: / / Resolution Scope(applicable Section 33413 requirements): mo day yr Post-1975 project areas and geographic areas added by amendment after 1975 to pre-1976 project areas: Both replacement and inclusionary or production requirements of Section 33413 apply. NOTE: Amounts to report on HCD-A lines 3a(1),3b-3f,and 3i.can be taken from what is reported to the State Controller's Office(SCO)on the Statement of Income and Expenditures as part of the Redevelopment Agency's Financial Transactions Report,except for the reclassifying of Transfers-In from Internal Funds and the reporting of Other Sources as discussed below: Transfers-In from other internal funds: Report the amount of transferred funds on applicable HCD-A, lines 3a-j. For example,report the amount transferred from the Debt Service Fund to the Housing Fund for the deposit of the required set-aside percentage/amount by reporting gross tax increment on HCD-A. Line 3a(1)and report the Housing Fund's share of expenditures for debt service on HCD-C,Line 4c. Do not report"net"funds transferred from the Debt Service Fund on HCD-A Line 303)when resorting debt service expenditures on HCD-C.Line 4c. California Redevelopment Agencies—Fiscal Year 2007-2008 HCD-A Sch A(7/1108) Page 1 of 6 Agency Name: CRA of the City of Grand Terrace Project Area Name:Grand Terrace Comm.Redevelopment Project Area Other Sources: Non-GAAP(Generally Acceptable Accounting Principles)revenues such as from land sales for those agencies using the Land Held for Resale method to record land sales should be reported on HCD-A Line 3d. Housing fund receipts for the repayment of loan principal should be included on HCD-A Line 3h. J IZ .:. 'Sl'�i:Su'h4ks California Redevelopment Agencies—Fiscal Year 2007-2008 HCD-A Sch A(7/I/08) Page 2 of 6 Agency Name: CRA of the City of Grand Terrace Project Area Name:Grand Terrace Comm.Redevelopment Project Area Project Area Housins Fund Revenues and Other Sources 3. Report all revenues and other sources of funds from this project area which accrued to the Housing Fund over the reporting year. Any income related to agency-assisted housing located outside the project area(s)should be reported as"Other Revenue"on Line 3j.(of this Schedule A),if this project area is named as beneficiary in the authorizing resolution. Any other revenue sources not reported on lines 3a.-3i.,should also be reported on Line 3j. Enter on Line 3a(1)the full 100%of gross Tax Increment allocated prior to applicable pass through of funds and deductions for fees(refer to Sections 33401,33446,&33676). Compute the required minimum percentage(%)of gross Tax Increment and enter the amount on Line 3a(2)(A)or 3a(2)(B). Next,report the amount of Tax Increment set-aside before any exemption and/or deferral(if amount set-aside is less than required minimum M) explain the difference). If any amount of Tax Increment was exempted or deferred,in addition to completing lines 3a(4)and/or 3a(5) complete Line 4 and/or Line 5. To determine the amount of Tax Increment deposited to the Housing Fund[Line 3a(6)],subtract allowable amounts /Y exempted[Line 3a(4)]or deferred[Line 3a(5)] from the actual amount allocated to the Housing Fund[Line 3a(3)]. ' a. Tax Increment: (1) 100%of Gross Allocation: $ 7,089,612 (2) Calculate only 1 set-aside amount: either A or B below: (A) 20%required by 33334.2 (Line 3a(1)x 20%): $ 1,417,922 (B) 30%required by 33333.10(g)(Line 3a(1)x 30%): $ (Senate Bill 211,Chapter 741,Statutes of2001) (3) Amount of set-aside(Line 3a(2))allocated to Housing Fund $ 1,417,922 * If,pursuant to Section 33334.3(i),less than the minimum%of Gross Tax Increment(see 3a(2)above)is being allocated from this project area,identify the project area(s)contributing the difference. Explain any other reason(s): an A or (4) Amount Exempted[Health& i ctiion 33334.21 (if there is an amount exempted,also complete question#4,next page): ($ ) (5) Amount Deferred[Health&Safety Code Section 33334.61 (if there is an amount deferred,also complete question#5,next page): ($ ) (6) Total deposit to the Housing Fund [result of Line 3a(3)through 3a(5)1: $ 1,417,922 b. Interest Income: $ 253,075 c. Rental/Lease Income(combine amounts separately reported to the SCO): $ d. Sale of Real Estate: $ 314. 190 e. Grants(combine amounts separately reported to the SCO): $ f. Bond Administrative Fees: $ g. Deferral Repayments(also complete Line 5c(2)on the next page): $ h. Loan Repayments: $ i. Debt Proceeds: $ j. Other Revenue(s)[Explain and identify amount(s)]: k. Total Project Area Receipts Deposited to Housing Fund(add lines 3a(6).through 3j.): $ 1,985, 187 California Redevelopment Agencies—Fiscal Year 2007-2008 HCD-A Sch A(7/l/08) Page 3 of 6 Z� Agency Name: CRA of the City of Grand Terrace Project Area Name:Grand Terrace Comm.Redevelopment Project Area Exemntion(s) 4. a. If an exemption was claimed on Page 2,Line 3a(4)to deposit less than the required amount,complete the following information: Check only one of the Health and Safety Code Sections below(Note: An Annual Finding is required to be submitted to HCD) ❑ Section 33334.2(a)(1): No need in community to increase/improve supply of lower or moderate income housing. ❑ Section 33334.2(a)(2): Less than the minimum set-aside%(20%or 30%)is sufficient to meet the need. ❑ Section 33334.2(a)(3): Community is making substantial effort equivalent in value to minimum set-aside%(20%or 30%) and has specific contractual obligations incurred before May 1, 1991 requiring continued use of this funding. Note: Pursuant to Section 33334.2(a)(3)(C),this exemption expired on June 30, 1993 but contracts entered into prior to May 1,1991 may not be subject to the exemption sunset. ❑ Other: Specify code section and reason(s): b. For any exemption claimed on Page 2,Line 3a(4)and/or Line 4a above,identify: Date that initial W)finding was adopted: / / Resolution# Date sent to HCD: mo day yr mo day yr Adoption date of reporting year finding: ! / Resolution# Date sent to HCD: mo day yr mo day yr Deferral(s) 5. a. Specify the authority for deferring any set-aside on Line 3a(5). Check only one Health and Safety Code Section boxes: ❑ Section 33334.6(d): Applicable to project areas approved before 1986 in which the required resolution was sent to HCD before September 1986 regarding needing tax increment to meet existing obligations. Existing obligations can include those incurred after 1985.if net proceeds were used to refinance pre-1986 listed obligations. Note: The deferral previous[ tho by do 334 (e)expired. It was only allowable in each fiscal year p io to 1, w h cert 'n restrictions. 140 ar,�3a4a w "" ❑ Other: Specify code Section and re b. For any deferral claimed on Page 2,Line 3a(5)and/or Line 5a above,identify: Date that initial W)finding was adopted: / / Resolution# Date sent to HCD: mo day yr mo day yr Adoption date of reporting year finding: / / Resolution# Date sent to HCD: mo day yr mo day yr c. A deferred set-aside pursuant to Section 33334.6(d)constitutes indebtedness to the Housing Fund. Summarize the amount(s) of set-aside deferred over the reporting year and cumulatively as of the end of the reporting year: Amount of Prior Cumulative Amount Amount Deferred Deferrals Repaid Deferred(Net of Any Fiscal Year This Reporting FY During Reporting FY Amount(s)Repaid) (1)Last Reporting FY $ (2)This Reporting FY $ $ $* + *The cumulative amount of deferred set-aside should also be shown on HCD-C, Line 8a. If the prior FY cumulative deferral shown above ditTers from what was reported on the last HCD report(HCD-A and HCD-C),indicate the amount of difference and the reason: Difference: $ Reason(s): California Redevelopment Agencies—Fiscal Year 2007-2008 HCD-A sch A(7n/08) Page 4 of 6 -�r Agency Name: CRA of the City of Grand Terrace Project Area Name:Grand Terrace Comm. Redevelopment Project Area Deferral(s)(continued) 5. d. Section 33334.6(g)requires any agency which defers set-asides to adopt a plan to eliminate the deficit in subsequent years. If this agency has deferred set-asides,has it adopted such a plan? Yes ❑ No❑ If yes,by what date is the deficit to be eliminated? mo day yr If yes,when was the original plan adopted for the claimed deferral? mo day yr Identify Resolution# Date Resolution sent to HCD J mo day yr When was the last amended plan adopted for the claimed deferral? / / mo day yr Identify Resolution# Date Resolution sent to HCD mo day yr Actual Project Area Households Displaced and Units and Bedrooms Lost Over Reporting Year: 6. a. Redevelopment Project Activity. Pursuant to Sections 33080.4(a)(1)and(a)(3),report by income category the number of elderly and nonelderly households permanently displaced and the number of units and bedrooms removed or destroyed,over the reporting year,(refer to Section 33413 for unit and bedroom replacement requirements). Number of Households/Units/Bedrooms Project Activity VL L M AM Total Households Permanently Displaced-Elderly Households Permanently Displaced-Non Eld Households Permanently Displaced- to Units Lost(Removed or Destroyed)an&Aequile 'ri _ (� ? Bedrooms Lost(Removed or Destroy equired to be Replaced Above Moderate Units Lost That Agency is Not Required to Replace Above Moderate Bedrooms Lost That Agency is Not Required to Replace b. Other Activity. Pursuant to Sections 33080.4(a)(1)and(a)(3)based on activities other than the destruction or removal of dwelling units and bedrooms reported on Line 6a,report by income category the number of elderly and nonelderly households permanently displaced over the reporting year: Number of Households Other Activity VL L M AM Total Households Permanently Displaced- Elderly Households Permanently Displaced-Non Elderly Households Permanently Displaced-Total c. As required in Section 33413.5,identify,over the reporting Year,each replacement housing plan required to be adopted before the permanent displacement,destruction,and/or removal of dwelling units and bedrooms impacting the households reported on lines 6a.and 6b. Date / / Name of Agency Custodian mo day yr Date / / Name of Agency Custodian mo day yr Please attach a separate sheet of paper listing any additional housing plans adopted. California Redevelopment Agencies—Fiscal Year 2007-2008 HCD-A Sch A(7/l/08) Page 5 of 6 Agency Name: CRA of the City of Grand Terrace Project Area Name:Grand Terrace Comm. Redevelopment Project Area Estimated Project Area Households to be Permanently Displaced Over Current Fiscal Year: 7. a. As required in Section 33080.4(a)(2)for a redevelopment project of the agency, estimate,over the current fiscal year,the number of elderly and nonelderly households,by income category,expected to be permanently displaced. (Note:actual displacements will be reported for the next reporting year on Line 6). Number of Households Project Activity VL L M AM Total Households Permanently Displaced- Elderly Households Permanently Displaced- Non Elderly Households Permanently Displaced-Total b. As required in Section 33413.5, for the current fiscal year,identify each replacement housing plan required to be adopted before the permanent displacement,destruction,and/or removal of dwelling units and bedrooms impacting the households reported in 7a. Date / / Name of Agency Custodian mo day yr Date / / Name of Agency Custodian mo day yr Please attach a separate sheet of paper listing any additional housing plans adopted. Units Develoaed Inside the Project Area to Fulfill Requirements of Other Proiect Area(s) 8. Pursuant to Section 33413(b)(2)(A)(v),agencies may choose one or more project areas to fulfill another project area's requirement to construct new or substantially rehabilitate dwelling upro ed t ge conducts a public hearing and finds,based on substantial evidence,that the aggregation of lin is i e o re p ject areas will not cause or exacerbate racial,ethnic,or economic segregation. ! r Were any dwelling units in this project area eveloped to partially or completely satisfy another project area's requirement to construct new or substantially rehabilitate dwelling units? ❑ No. ❑ Yes. Date initial finding was adopted? / / Resolution# Date sent to HCD: mo day yr mo day yr Number of Dwe ling Units Name of Other Project Area(s) VL L M Total Calitomia Redevelopment Agencies—Fiscal Year 2007-2008 HCD-A Sch A(7/I/08) Page 6 of 6 Agency Name: CRA of the City of Grand Terrace Project Area Name:Grand Terrace Comm.Redevelopment Project Area Sales of Owner-Occupied Units Inside the Proiect Area Prior to the Expiration of Land Use Controls 9. Section 33413(c)(2)(A)specifies that pursuant to an adopted program,which includes but is not limited to an equity sharing program, agencies may permit the sale of owner-occupied units prior to the expiration of the period of the land use controls established by the agency. Agencies must deposit sale proceeds into the Low and Moderate Income Housing Fund and within three(3)years from the date the unit was sold,expend funds to make another unit equal in affordability,at the same income level,to the unit sold. a. Sales. Did the agency permit the sale of any owner-occupied units during the reporting year? ❑No ❑Yes $ E— Total Proceeds From Sales Over Reporting Year Number of Units SALES VL L M Total Units Sold Over Reporting Year b. Equal Units. Were reporting year funds spent to make units equal in affordability to units sold over the last three reporting years? []No ❑Yes $ Total LMIHF Spent On Equal Units Over Number of Units Reporting Year SALES VL L M Total Units Made Equal This Reporting Yr to Units Sold Over This Reporting Yr Units Made Equal This Reporting Yr to Units Sold One Reporting Yr Ago Units Made Equal This Reporting Yr to Units Sold Two Reporting Yrs Ago Units Made Equal This Reporting Yr to Units Sold Three Reporting Yrs Ago Affordable Units to be Constructed Inside the Proiect Area Within Two Years 10. Pursuant to Section 33080.4(a)(10),report t umb ver) w, anfoderate income units to be financed by any federal, state,local,or private source in order for con do o be plet withi two years from the date of the agreement or contract executed over the reporting year. Identify th ojec gf .t :;Lio iii ine executed agreement or contract,and estimated completion date. Specify the amount report encumbrance on HCD-C,Line 6a.and/or any applicable amount designated on HCD-C,Line 7a.such as for capital outlay or budgeted funds intended to be encumbered for project use within two years from the reporting year's agreement or contract date. DO NOT REPORT ANY UNITS ON THIS SCHEDULE A THAT ARE REPORTED ON OTHER HCD-As,B,OR Ds- Col A Col B Col C Col D Col E Name of Agreement Estimated Sch C Amount Sch C Amount Project and/or Execution Completion Date Encumbered Designated Contractor Date (w/in 2 yrs of Col B Line 6a Line 7al VL L M Total $ Is $ Is Please attach a separate sheet of paper to list additional information. California Redevelopment Agencies—Fiscal Year 2007-2008 HCD-A Sch A(7/i/08) Page 7 of 6 :ZQ SCHEDULE HCD-C Agency-wide Activity for Fiscal Year Ended 06/30/08 Agency Name:CRA of the City of Grand Terrace Project Area Name:Grand Terrace Comm.Redevelopment Project Area Preparer's Name,Title:Oladunni Ososami,RSG Inc. Preparer's E-Mail Address:oososamiO)webrsg.com Preparer's Telephone No:714-316 2113 Preparer's Facsimile No: 714-541-1125 Low&Moderate Income Housing Funds Report on the"status and use of the agency's Low and Moderate Income Housing Fund." Most information reported here should be based on information reported to the State Controller. I. Beginning Balance(Use"Net Resources Available"from last fiscal year report to HCD) $8,023,097 a. If Beginning Balance requires adiustment(s),describe and provide dollar amount(positive/negative) making up total adjustment: Use<$> for negative amounts or amounts to be subtracted. b. Adjusted Beginning Balance[Beginning Balance plus+or minus<->Total Adjustment(s)] $8,023,097 2. Project Area(s)Receipts and Housing Fund Revenues a. Total Project Area(s)Receipts.Total Summed amount of HCD-Schedule A(s)(from Line 3k) $ 1,985, 187 b. Housing Fund Resources not repo ( Scl>�Ie ) Describe and Provide Dollar Amou Pe e tiv aki a 1 in Total Housing Fund Resources _ ,. . .: $ 29 c. Total Housing Fund Resources $ 3• Total Resources(Line 1 b.+Line 2a+Line 2c.) $ 10,008,284 NOTES: Many amounts to report as Expenditures and Other Uses(beginning on the next page)should be taken from amounts reported to the State Controller's Office(SCO). Review the SCO's Redevelopment Agencies Financial Transactions Report. Housing Fund"transfers-out"to other internal Agency funds: Report the specific use of all transferred finds on applicable lines 4a.-k of Schedule C. For example,transfers from the Housing Fund to the Debt Service Fund for the repayment of principal and interest of debt proceeds deposited to the Housing Fund should be reported on the applicable item comprising HCD-C Line 4c,providing tax increment(gross and deposit amounts)were reported on Sch-As. External transfers out of the Agency should be reported on HCD-C Line 4j(e.g.:transfer of excess surplus to the County Housing Authority). Other Uses: Non-GAAP(Generally Accepted Accounting Principles)recording of expenditures such as land purchases for agencies using the Land Held for Resale method to record land purchases should be reported on HCD-C Line 4a(1). Funds spent resulting in loans to the Housing Fund should be included in HCD-C lines 4b.,4f.,4g.,4h.,and 4i as appropriate. The statutory citepertaining to Community Redevelopment Law(CRL)is providedfor preparers to review to determine the appropriateness of Low and Moderate Income Housing Fund(LMIHF)expenditures and other uses. HCD does not represent that line items identifying airy expenditures and other uses are allowable. CRL is accessible on the Internet /website: http://www.leginfo.ca.izov/(California Law)/beginning with Section 33000 of the Health and Safety Code. California Redevelopment Agencies—Fiscal Year 2007-2008 HCD-C Sch C(7/I/08) Page I of 10 tAr,1Z11l:y IValne: 4. Expenditures,Loans,and Other Uses a. Acquisition of Prooertv&Building Sites[33334 2(e)(1)]&Housing[33334 2(e)(U: (1) Land Purchases(Investment—Land Held for Resale) * $ (2) Housing Assets(Fixed Asset) * $ (3) Acquisition Expense $ (4) Operation of Acquired Property $ 98 (5) Relocation Costs $ (6) Relocation Payments $ (7) Site Clearance Costs $ (8) Disposal Costs $ (9) Other[Explain and identify amount(s)]: * Reported to SCO as part of Assets and Other Debts (10) Subtotal Property/Building Sites/Housing Acquisition(Sum of Lines 1 —9) $ 98 b. Subsidies from Low and Moderate Income Housing Fund(LMIHF)• (1) 1"Time Homebuyer Down Payment Assistance $ (2) Rental Subsidies $ (3) Purchase of Affordability Covenants[33413(b)2(B)] $ (4) Other[Explain and identify amount(s)]: (5) Subtotal Subsidies from L f s 1 $ c. Debt Service[33334.2(e)(9)l. If ptsjvf F,report LMIHF's share of debt service. If paid from Debt Service Fund,ensure"gross"tax increment is reported on HCD-A(s)Line 3a(1). (1) Debt Principal Payments (a) Tax Allocation,Bonds&Notes $ 510,816 (b) Revenue Bonds&Certificates of Participation $ (c) City/County Advances&Loans $ (d) U.S.State&Other Long—Term Debt $ (2) Interest Expense $ 88,978 (3) Debt Issuance Costs $ (4) Other[Explain and identify amount(s)]: (5) Subtotal Debt Service(Sum of Lines I —4) $ 599,794 d. Planning and Administration Costs[33334 3(e)(1)1• (1) Administration Costs $ 486,239 (2) Professional Services(non oro]ect specific) $ 13,325 (3) Planning/Survey/Design(non project specific) $ (4) Indirect Nonprofit Costs[33334.3(e)(1)(B)] $ (5) Other[Explain and identify amount(s)]: (6) Subtotal Planning and Administration(Sum of Lines 1 —5) $ 499,564 California Redevelopment Agencies—Fiscal Year 2007-2008 HCD-C Sch C(7/I/08) Page 2 of 10 A 4 %geucy rvume: 4. Expenditures,Loans,and Other Uses(continued) e. On/Off-Site Improvements [33334.2(e)(2)] Complete item 13 $ f. Housing Construction[33334.2(e)(5)] $ 3,402,325 g. Housing Rehabilitation[33334.2(e)(7)] $ 5,012 h. Maintain Supply of Mobilehome Parks[33334.2(e)(10)] $ i. Preservation of At-Risk Units[33334.2(e)(11)] $ j. Transfers Out of Agency (1) For Transit village Development Plan(33334.19) $ (2) Excess Surplus[33334.12(a)(1)(A)] $ (3) Other(specify code section authorizing transfer and amount) A. Section $ B. Section $ Other Transfers Subtotal $ (4)Subtotal Transfers Out of Agency(Sum of j(1)through j(3)) $ k. Other Expenditures,Loans,and Uses[Explain and identify amount(s)]: Subtotal Other Expenditures, Loans,and Uses $ 1• Total Expenditures,Loans,and Other Uses(Sum of lines 4a.-k.) $ 4,506,793 5. Net Resources Available[End of Reporting Fiscal Year] [Page I.Line 3,Total Resources minus Total Expenditures,Loans,and Other Uses on Line 4.1.1 $ 5,501,491 6. Encumbrances and Unencumbered Balance a. Encumbrances. Amount of Line 5 reserved for future payment of legal contract(s) or agreement(s). See Section 33334.12(g)(2)for definition. $ Refer to item 10 on Sch-A(s)and it on b. Unencumbered Balance(Line 5 mt Li a). ent�r on P ,e 4,Line l la. $ ran 7• Designated/Undesignated Am - v2ra Funds a. Designated From Line 6b-Budgeted/planned to use near-term Refer to item 10 on Sch-A(s)and item 4 on Sch-B $ b. Undesignated From Line 6b-Portion not vet budgeted/planned to use $ 8. Other Housing Fund Assets(non recurrent receivables)not included as part of Line 5 a. Indebtedness from Deferrals of Tax Increment(Sec.33334.6) [refer to Sch-A(s),Line 5c(2)]. $ b. Value of Land Purchased with Housing Funds and Held for Development of Affordable Housing. Complete Sch-C item/4. $ c. Loans Receivable for Housing Activities $ d. Residual Receipt Loans(periodic/fluctuating payments) $ e. ERAF Loans Receivable(all years)(Sec.33681) $ f. Other Assets[Explain and identify amount(s)]: S g• Total Other Housing Fund Assets(Sum of lines 8a.-E) $ 9. TOTAL FUND EQUITY[Line 5(Net Resources Available)+8g(Total Other Housing Fund Assets]$ 5,501,491 Compare Line 9 to the below amount reported to the SCO(Balance Sheet of Redevelopment Agencies Financial Transactions Report. [Explain differences and identify amount(s)]: ENTER LOW-MOD FUND TOTAL EQUITIES(BALANCE SHEET)REPORTED TO SCO $5,501,490 California Redevelopment Agencies—Fiscal Year 2007-2008 HCD-C Sch C(7il/08) Page 3 of 10 r%geucy rvatne: Excess Surplus Information Pursuant to Section 33080.7 and Section 33334.12(g)(1),report on Excess Surplus that is required to be determined on the first day of a fiscal year. Excess Surplus exists when the Adjusted Balance exceeds the greater of:(1)$1,000,000 or(2)the aggregate amount of tax increment deposited to the Housing Fund during the prior four fiscal years. Section 33334.12(g)(3)(A)and(B)provide that the Unencumbered Balance can be adjusted for: (1)any remaining revenue generated in the reporting year from unspent debt proceeds and(2)if the land was disposed of during the reporting year to develop affordable housing,the difference between the fair market value of land and the value received. The Unencumbered Balance is calculated by subtracting encumbrances from Net Resources Available. "Encumbrances"are funds reserved and committed pursuant to a legally enforceable contract or agreement for expenditure for authorized redevelopment housing activities[Section 33334.12(g)(2)]. For Excess Surplus calculation purposes,carry over the prior year's HCD Schedule C Adjusted Balance as the Adjusted Balance on the first day of the reporting fiscal year. Determine which is larger:(1)$1 million or(2)the total of tax increment deposited over the prior four years. Subtract the largest amount from the Adjusted Balance and,if positive,report the amount as Excess Surplus. 10. Excess Surplus: Complete Columns 2,3,4,&5 to calculate Excess Surplus for the reporting ear. Columns 6 and 7 track prior ears'Excess Surplus. Column I Column 2 Column 3 Column 4 Column 5 Column 6 Column 7 Sum of Tar Current Current Amount 4 Prior and Total Tax Increment Reporting Year Reporting Year Expended/Encumbered Remaining Excess Current Increment Deposits Over I51 Day I51 Day Against FY Balance of Surplus for Each Reporting Deposits to Prior Four Adjusted Excess Surplus Excess Surplus as of Fiscal Year as of Years Housing Fund FYs Balance Balances End of Reportine Year End of Reportine Year 4 Ret Yrs Ago FY 03/04 $913,454 $2,641,744 $ 6,635 $ 3 Rptt Yrs Ago FY 04/05 $ 1,079,383 $ 331,390 $ 81,327 $ _ 2 Rpt Yrs Ago FY 05/06 $ 1,232, 104 5331, 36 $ 533,336 $ 1 Rot Yr Ago FY 06/07 $ 1,292,600 $ 487,734 $ 487,734 $ CEM Sum of Column 2 last Year's Sch C Col 4 minus:lareer R Adjusted Balance of Col 3 or$lmm (report positive$) $4,517,541 $2,775,518 $ - $ - $ _ I I. Reaortin Year Ending Unencumbered Balance and Adjusted Balance: a. Unencumbered Balance(End of Year)[Page 3,Line 6b] $ b. If eligible,adjust the Unencumbered Balance for: (1) Debt Proceeds[33334.12(g)(3)(B)]: Identify unspent debt proceeds and related income remaining at end of reporting year $ (2) Land Conveyance Losses[(33334.12(g)(3)(A))]: Identify reporting year losses from sales/grants/leases of land acquired with low-mod funds, if 49%or more of new or rehabilitated units will be affordable to lower-income households $ 12.Adjusted Balance(for next Year's determination of Excess Surplus)[Line 11 a minus sum of I lb(l)and 11 b(2)] $ Note: Do not enter Adjusted Balance in Col 4. It is to be reported as next year's Ist day amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring,encumbering,or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: mo day yr California Redevelopment Agencies—Fiscal Year 2007-2008 HCD-C Sch C(711/08) Page 4 of 10 A 7 Agency ivame: Miscellaneous Uses of Funds 13. If an amount is reported in 4e.,pursuant to Section 33080.4(a)(6),report the total number of very low-,low-,and moderate-income households that directly benefited from expenditures for onsite/offsite improvements which resulted in either new construction, rehabilitation,or the elimination of health and safety hazards. (Note: If Line 4e of this schedule does not show expenditures for improvements,no units should be reported here.) Households Benefiting Income Households Households from Elimination of Level Constructed Rehabilitated Health and Safety Hazard Duration of Deed Restriction Very Low Low Moderate 14. If the agency is holding land for future housing development(refer to Line 8b),summarize the acreage(round to tenths,do not report square footage),zoning,date of purchase,and the anticipated start date for the housing development. No.of Purchase Estimated Date Site Name/Location* Acres Zoning Date Available Comments Please attach a separate sheet of paper listing any additional sites not reported above. 15. Section 33334.13 requires agencies which have used the Housing Fund to assist mortgagors in a homeownership mortgage revenue bond program,or home financing program described in that Section,to provide the following information: a. Has your agency used the authority related to definitions of income or family size adjustment factors provided in Section 33334.13(a)? Yes❑ No ❑ Not Applicable ❑ b. Has the agency complied with requirements in Section 33334.13(b)related to assistance for very low-income households equal to twice that provided for above moderate-income households? Yes❑ No ❑ Not Applicable ❑ California Redevelopment Agencies—Fiscal Year 2007-2008 HCD-C Sch C(7/l/08) Page 5 of 10 r%uln'y imawc. 16. Did the Agency use non-LMIHF funds as matching funds for the Federal HOME or HOPE program during the reporting period? YES ❑ NO ❑ If yes,please indicate the amount of non-LMIHF funds that were used for either HOME or HOPE program support. HOME$ HOPE$ 17. Pursuant to Section 33080.4(a)(11),the agency shall maintain adequate records to identify the date and amount of all LMIHF deposits and withdrawals during the reporting period. To satisfy this requirement,the Agency should keep and make available upon request any and all deposit and withdrawal information. DONOTSUBM/TANYDOCUMENTS/RECORDS. / Has your agency made any deposits to or withdrawals from the LMIHF? Yes ❑ No ❑ l � If yes,identify the document(s)describing the agency's deposits and withdrawals by listing for each document,the following (attach additional pages of similar information below as necessary): Name of document(e.g. ledger,journal,etc.): Trial Balance Name of Agency Custodian(person): Bernie Simon Custodian's telephone number: (909)430 2216 Place where record can be accessed: Finance Department.City of Grand Terrace Name of document(e.g.ledger,journal,etc.): Name of Agency Custodian(person): Custodian's telephone number: Place where record can be accessed: or � 18. Use of Other(non Low-Mod Funds) a eveloament Funds for Housing Please briefly describe the use of any non-LMIHF redevelopment funds(i.e.,contributions from the other 80%of tax increment revenue or other non Low-Mod funds)to construct,improve,assist,or preserve housing in the community. 19. Suegestions/Resource Needs Please provide suggestions to simplify and improve future agency reporting and identify any training,information,and/or other resources,etc.that would help your agency to more quickly and effectively use its housing or other funds to increase,improve, and preserve affordable housing? 20. Annual Monitorine Reports of Previously Comaleted Affordable Housing Projects/Proerams(H&SC 334181 Were all Annual Monitoring Reports received for all prior years'affordable housing projects/programs? Yes ® No ❑ California Redevelopment Agencies—Fiscal Year 2007-2008 HCD-C Sch C(7/l/08) Page 6 of 10 dS /Agency ivarne: 21. Excess Surplus Expenditure Plan(H&SC 33334.10(a) JZ California Redevelopment Agencies—Fiscal Year 2007-2008 HCD-C Sch C(7/l/08) Page 7 of 10 /Agency name: 22.Footnote area to provide additional information. l I U o ` t JZ 1z h .,. California Redevelopment Agencies—Fiscal Year 2007-2008 HCD-C Sch C(7/l/08) Page 8 of 10 d7 HgGlluy IVa111C: 23. Proiect Achievement and HCD Director's Award for Housine Excellence Project achievement information is optional but can serve important purposes: Agencies'achievements can inform others of successful redevelopment projects and provide instructive information for additional successful projects. Achievements may be included in HCD's Annual Report of Housing Activities of California Redevelopment Agencies to assist other local agencies in developing effective and efficient programs to address local housing needs. In addition,HCD may select various projects to receive the Director's Award for Housing Excellence. Projects may be selected based on criteria such as local affordable housing need(s)met,resources utilized,barriers overcome,and project innovation/complexity,etc. Project achievement information should only be submitted for one affordable residential project that was completed within the reporting year as evidenced by a Certificate of Occupancy. The project must not have been previously reported as an achievement. To publish agencies' achievements in a standard format, please complete information for each underlined category below addressing suggested topics in a narrative format that does not exceed two pages (see example, next page). In addition to submitting information with other HCD forms to the State Controller, please submit achievement information on a 3.5 inch diskette and identify the software type and version. For convenience, the diskette can be separately mailed to. HCD Policy Division, 1800 3 d Street, Sacramento, CA 95814 or data can be emailed by attaching the file and sending it to. rlevvnhcd.ca.goy. AGENCY INFORMATION • Project Type(Choose one of the categories below and one kind of assistance representing the primary project type): New/Additional Units(Previously Unoccupied/Uninhabitable): Existing Units(Previously Occupied) - New Construction to own - Rehabilitation of Owner-Occupied - New Construction to rent - Rehabilitation of Tenant-Occupied - Rehabilitation to own - Acquisition and Rehabilitation to Own - Rehabilitation to rent - Acquisition and Rehabilitation to Rent - Adaptive Re-use - Mobilehomes/Manufactured Homes Mixed Use Infill T - Payment Assistance for Owner or Renter JZ .,, Mobilehomes/Manufactured H6�e _s ,. ;.^.�_,� .�� `� Transitional Housing Mortgage Assistance - Other(describe) - Transitional Housing - Other(describe) • Agency Name: • Agency Contact and Telephone Number for the Project: DESCRIPTION • Project Name • Clientele served[owner,renter,income group,special need(e.g.large family or disabled),etc.] • Number and type of units and location,density,and size of project relative to other projects,etc. • Degree of affordability/assistance rendered to families by project,etc. • Uniqueness(land use,design features,additional services/amenities provided,funding sources/collaboration,before/after project conversion such as re-use,mixed use,etc.) • Cost(acquisition,clean-up,infrastructure,conversion,development,etc.) HISTORY • Timeframe from planning to opening • Barriers/resistance(legal/financial/community,etc.)that were overcome • Problems and creative solutions found • Lessons learned and/or recommendations for undertaking a similar project AGENCY ROLE AND ACHIEVEMENT • Degree of involvement with concept,design,approval,financing,construction,operation,and cost,etc. • Specific agency and/or community goals and objectives met,etc. California Redevelopment Agencies—Fiscal Year 2007-2008 HCD-C Sch C(7iu08) Page 9 of 10 d .>H.:��d,�w, .gym.t.K...'.s,.,.. �"w..ww.�?rf:.;i�x:a ' .• x . e a A,m Fiscal Year goo Metnlreis of:fhe Goveniirig:Body'~ iagifricy;Officials .• _�."�;dd(�;� `(a�t:NaiYie!�.'�:_.° Ftrs��t�lanie�" �'�liddie;,. :P on9:- F"=;. Last`Nain® FtiSlNainA= `�:1;^taF� ,- ...Iriltiat: . '(909)824-66-2 1Ciai isoh :Ferre Thomas -- -- Nierii6erx !Cortes-- `_-- Bea -� Fiscal Officer„ Simon --- - ;Bernie I(909)8246621 - I{Ar3mtie�P. � Garcia ------. ... Lee Ann - �. � _� �_.--—— - __ �----_--� i--------.-; _ SecEetary` ;Mesa - — ;Brenda L_ 1(909)8246621 Meinbe�s. Buchanan-- - -- - :Dan -- .4.. •T.----�;y, .. _ ., ----- _ —_---- - y . Indepenlenf Autlito�; �„ �teport:Prepared°B Member Miller------ -- Jim Ftrin Nallie w :Rogers,Anderson,Malody&Scott,LLP r`: ;Ososami ;Cortez — ------_----- __ --- - -- First i :.:,-•Y:� �,� Ladunni ;Anastasia ------- _ -- _-- i Noddle initial:=„ _-- - Street. :309 W.4th Street 290 North D Street -- - —.--- pity •Santa Ana fSan Bernardino Malhng.'Atldress: 8tat CA _—_--- �q� ---- - gyp' a 92701-4502 i :92401- Street 1 22795 Barton Road Pfiorie` (714)541 4585 1 :(909)889-0871 j Street 2 -—----- - � City 'Grand Terrace ! State CA Zip i92313-5295 Phone ;(909)824-6621 ❑ Is Address Changed? GL-her'al i dernation 11124/2008 L .i. _.�._.,.._ a'>.a?..a :c.4 u_a �JG-9'an i d:.a i` .�nra "•r. x3+m.x+.:'sr t?t. ...�4' .. ."..'w".ur_ �YsbZ�7; t f€ ' � , _ ... . _.. . .. - 'Aufit'anforiiiati�n:. :. .`! •. •._. _ _ `, >. ..... Fiscal Year----y-;V---.�-,,2008' -- - - -------- ---- ----- -� If compliance opinion includes exceptions, Was the Report Prepared from Audited Financial Data, _ Yam' state the areas of non-compliance,and and Did You Submit a Copy of the Audit? describe the agency's efforts to correct. -- Indicate Financial Audit Opinion Unqualified If Financial Audit is not yet Completed,What is the Expected Completion Date? ? If the Audit Opinion was Other than Unqualified,State ! Briefly the Reason Given Was a Compliance Audit Performed in Accordance with Yes' — Health and Safety Code Section 33080.1 and the State -- Controller's Guidelines for Compliance Audits,and Did You Submit a Copy of the Audit? i I Indicate Compliance Audit Opinion iUnqualified If Compliance Audit is not yet Completed.What is the Expected Completion Date? -------- AUdiflnformatiorii., ;Page:1. 14124/2008 u t xY...3P31-*< r._..,,.. ._a..-. :lwi�..,. .�•dite ,r-'."' �:':�:.:.,. A .: �w.Yt. xs4Af:".. w& - •+➢. ;. : .,w..1 ` .£ • - Pi'atjec4':Area"Repor. `,' ,:;.• . Kcal Year; 20©8 F�iojec�;�4rea Tiame-` ;r. - iGrand Terrace Project Area •,: Please Provide a Brief Description of the Activities for this Project Area During the Reporting Year. Forwarded from Pric-Year? k Enter Code 1,110 Project Area Report P� ett { P=Standard r project Area Report A=Administrative Fund-- - - L=LoXAL6erate Income Housing Fund M=Mortgage Revenue Bond Program 1 O=Other Mislianeous Funds or Programs S=Proposed(Survey)Project Area Does the Pla ud Tax Increment Provisions? j Yes, Date Project Area w4ostablished (MM-DD-YY) i 9/27/1979: Most Recent ro, Area was Amended ` 7/22/20a Did this Amendment�A New Territory) — No' Most Recent Dj m Ply Area was Merged i Will this Project Area be Carried Forward to Next Year? i Established Time Limit: Repayment of Indebtedness (Year Only) 26341 Effectiveness of Plan (Year Only) 2024; New Indebtedness (Year Only) — Size of Project Area in Acres —2,368 I Percentage of Land Vacant at the Inception of the Project Area _ __-15.01 I Health and Safety Code Section 33320.1 (xx.x%) Percentage of Land Developed at the Inception of the Project Area �85. j Health and Safety Code Section 33320.1 (xx_xc) Objectives of the Project Area as Set Forth in the Project Area Plan RICPO (Enter the Appropriate Code(s)in Sequence as Shown) R=Residential 1=Industrial C=Commercial P=Public O=Other Project Area Report Page 1 12/2/2008. L C fl yr�e 51 `, y 7 egg_R"}`.;'1'^•'..ur MW _..,As `ed'v"lua Ton•Data ._� . .. '• - -.°' .. Fiscal Year 2008 Project Area Name ;Grand Terrace Project Area Frozen Base Assessed Valuation --137,835,311 Increment Assessed Valuation 67 41,388 Total Assessed Valuation --819,076,699� Assessed Valuation Data r L a MR 'n v-.. `. •,..<r,•.. Y....:;. i:d`J ,.y.a per,. .4` :3•.Y<,E• ^3� F3i5 t-Aissfstaie=:.':;�: Fiscal Year :2008 Project Area Name ,Grand Terrace Project Area TaX lncreiK.ent Pass Through Detail Other Payments ..S Amounts Paid To Taxing H S S Code a H S S Code Total H&3 Code H S S Code Agencies Pursuant To: Section 33401 Section 1676 Section 33607 Section 33445 Section 33445.5 County i 2,081,528^ Cities - - ---— �- 81,000 $81.000 School Districts Community College Districts l 18,800 $18,800 I --� Special Districts -- — T-"---- $p Total Paid to Taxing _...... $2,081,528- $0 -$99,800 $2;181,328 $0 $0 Agencies --.._. .—..._._ ..____. ._.._.._._._.._.._ Net Amount to Agency 7-$4,908,284 Gross Tax Increment 7,089,6121 Generated -"---- p _ h g 6ol WWd.Assishance= a P''� ':11L .,.�.•::.. > e L t A. It $umrr ifir' 6�ttatement'of°Indebte2ln ns pr6)e Area=. ------------... --- -- —-- ---- Fiscal Year 2008. Project Area Name ? Tax Allocation Bond Debt .v i_ 5,045,1051 Revenue Bonds fi 3,784,6 Other Long Term Debt i _—_22411 City/County Debt 523297' Low and Moderate Income Housing Fund '• 5,271,023 Other -- 9,308,322 Total 34 Available Revenues ! 9,659,674 Net Tax Increment Requirements -$14,294,860 r 12l2/2008 'Siimmaiy of the Sfatement.of lhiletitedness-'Project Area `"' 'Page'1' Lr Lr 10 ..'�.�,3.D v i' s:a'�rL:.> .,..:� ..d:n»`� s., �•. .. . . .._, ., �!!�-. .. .... � ...:. .—.. . . :.sue, _ ��es;� Agency Long-Term Debt Fiscal Year ,2008 Project Area Name Grand Terrace Protect Area.•- Forward from Prior Year y Bond Type ;Certificates of Participation Year of Authorization �- 1997' Principal Amount Authorized i 3,730,000 Principal Amount Issued �— 3,730,000 Purpose of Issue Lefund ni g of the 1991 Lease-Rev Bonds i Maturity Date Beginning Year r--- 19971 — Maturity Date Ending Year T 20221 11 Principal Amount Unmatured Beginning of Fiscal Year'- $2,785,00_0_ Adjustment Made During Year - Adjustment Explanation Interest Added to Principal --i - Principal Amount Issued During Fiscal Year i Principal Amount Matured During Fiscal Year �— 130,0001! Principal Amount Defeased During Fiscal Year Principal Amount Unmatured End of Fiscal Year $2,655,000 t Principal Amount In Default Interest In Default Bond Types Allowed: Tax Allocation Bonds;Revenue Bonds;Certificates of Participation;Tax Allocation Notes;Financing Authority Bonds;City/County Debt;US;State; Loans:Lease Obligations;Notes;Deferred Pass-Throughs;Deferred Compensation;Other Agency Long-Term Debt Pade`.1 11-1124%2008 WE 1 • a.. 11 ?a_.. -.::.� •, ° 1 ,.,, r. w.:..n :'.. .. _r .< ..—.u_.._.. Agency Long-Term Debt Fiscal Year 12008 Project Area Name !Grand Terrace_Proiect Area Forward from Prior Year Bond Type i t s — -- ----- -------, Year of Authorization �' ' j 2003' Principal Amount Authorized ; 100,0001 Principal Amount Issued 100,0001 Purpose of Issue ti Capital Maintenance Maturity Date Beginning Year 2004; Maturity Date Ending Year 20081 Principal Amount Unmatured Beginning of Fiscal Ye®r / $32.237 Adjustment Made During Year — — -- - Adjustment Explanation Interest Added to Principal Principal Amount Issued During Fiscal Year Principal Amount Matured During Fiscal Year 1 21,265 f Principal Amount Defeased During Fiscal Year Principal Amount Unmatured End of Fiscal Year _ _ $10.972 f Principal Amount In Default _— 1 Interest In Default -- Bond Types Allowed: Tax Allocation Bonds;Revenue Bonds;Certificates of Participation;Tax Allocation Notes;Financing Authority Bonds;City/County Debt;US;State; Loans;Lease Obligations;Notes;Deferred Pass-Throughs;Deferred Compensation;Other Agency Long-Term Debt Page 2 1172412008 r u v � t Agency Long-Term Debt Fiscal Year '2008 Project Area Name ,Grand-Terrace_Project Area Forward from Prior Year Bond Type Tax Allocation Bonds — Year of Authorization k= �— 200441 i_ Principal Amount Authorized } 13,000 0 Principal Amount Issued i 13,000,000 I Purpose of Issue U- ;Refund 93A and 93B Bonds,Zlons Bank !Loans_ Maturity Date Beginning Year ( 2DO4 Maturity Date Ending Year 2012! Principal Amount Unmatured Beginning of Fiscal Year s10,030,000 Adjustment Made During Year Adjustment Explanation Interest Added to Principal r— —� Principal Amount Issued During Fiscal Year r __ I Principal Amount Matured During Fiscal Year 1,535,000 Principal Amount Defeased During Fiscal Year Principal Amount Unmatured End of Fiscal Year s8795700 Principal Amount In Default Interest In Default i Bond Types Allowed: Tax Allocation Bonds;Revenue Bonds;Certificates of Participation;Tax Allocation Notes;Financing Authority Bonds;City/County Debt;US;State; Loans;Lease Obligations;Notes;Deferred Pass-Throughs;Deferred Compensation;Other Agency Long-Terri Debt Paoe 3 112d12008._ 1 L _..M �?n:x.;.��ib.-..> ::r .:�?'x .j's.%.�=�=.:�z3.f.�s�i.... ._ ..r�5:. t�i.cT�'.:i�. �:r:2;�--�, n�• ° - y� �_;..�,7,,�. i�:: �,.'..,:��'�-.�°is�''i��; " ,._.-...K,-•_--.-�t11� -«..., � _.., Y. �; _•'�t�`'�",r�=�� ,.� Agency Long-Term Debt Fiscal Year 2008_ —- --------- ----- -- -- — - ---- ---— -7 Project Area Name grand Terrace Proj®ct Area Forward from Prior Year Bond Type idity/County Debt - - - - ---_1 Year of Authorization ;`; 2006 ,I Principal Amount Authorized 267,622 Principal Amount Issued Purpose of Issue _Improvements Maturity Date Beginning Year r I 2006' Maturity Date Ending Year 2010 Principal Amount Unmatured Beginning of Fiscal Ye'Sr $26_7,6_22_ Adjustment Made During Year Adjustment Explanation j Interest Added to Principal r -^� Principal Amount Issued During Fiscal Year Principal Amount Matured During Fiscal Year i J Principal Amount Defeased During Fiscal Year —� Principal Amount Unmatured End of Fiscal Year $267,622 Principal Amount In Default Interest In Default Bond Types Allowed: Tax Allocation Bonds;Revenue Bonds;Certificates of Participation;Tax Allocation Notes;Financing Authority Bonds;City/County Debt;US;State; Loans;Lease Obligations;Notes;Deferred Pass-Throughs;Deferred Compensation;Other Agency Long-Term Debt Page 4, 'fl/24/2006' . a Lr ::Sfaterriertt of licorrie:.arid-Expenditures=Retenues,.°' °.. Fiscal Year '2008 Project Area Name (Grand Terrace Projeci Area Low/Moderate Special Capital Project rvice Income Housing Revenue/Other Funds ds Funds Funds Total Tax Increment Gross ! i 71,690 1,417,922 (Include AN Apportionments) q _ Special Supplemental Subvention $0 T— Property Assessments Sales and Use Tax I— —_— Transient Occupancy Tax ! I _ _ $0_ Interest Income 46,215 293.560 j 253,075; $592,850 ; Rental Income l-- --- j ----�^ — $0 Lease Income I _ j — _ _ $0 Sale of Real Estate L — I 314,1901 — M—$314.190 Gain on Land Held for Resale _ Federal Grants -'— --_---��------_—__i ----- _ $0 Grants from Other Agencies Bond Administrative Fees — ( $0 - - ----- ------ - Other Revenues 290,589 $290 589 Total Revenues $336,804 $5,965,250__.. .._.__..._$1,985,187 $0 $8,287,241 .a, ti;•^ wv:,:.<•s;�.�' :Statement of Income and Expenditures-Reuenues' Pag`e:1 T1/24t21)08 s• i •[E - [��`. ':`aYd?Y�k'�: ".�`$?P:' Statement o 'lricome and:Ezpen difu"res=°Ei�peiiditure#:` Fiscal Year �2008 Project Area Name Grand Terrace Pro eet_�Lrea---__--- Capital PrIlmr-,Debt Service Low/Moderate Special Funds Funds Income Housing Revenue/Other Total Administration Costs _----73, 186,838! 287,352 $547,875- Professional Services 13,325 313.325 Planning,Survey,and Design $0 Real Estate Purchases -- - - _------- --- ._••$0 Acquisition Expense _-_-_--_ - ------ -----� -- -_ $O rj Operation of Acquired Property _ 5,0121 $5,012 Relocation Costs Relocation Payments -- --- -i ------ -- --- - -- $0• Site Clearance Costs - - --L -- -- _- - _ Project Improvement/Construction Costs 292,3331 --— 3,407,436!! >$3,692,769J Disposal Costs ___.. ._. .__._._$0_. Loss on Disposition of Land Held for Resale Statement of Income and Expenditures-Expenditures Paget 12 doIJ8'" u cdm"Arid' k0fin life e.-fxpenilitiire ` Fiscal Year � 00 8 Project Area Name !Grand Terrace_Project E'rea Capital Pro ;"debt Service Low/Moderate Special Funds =`F Funds Income Housing Revenue/Other Total L Decline in Value of Land Held for Resale Rehabilitation Costs --��— Rehabilitation Grants -- -- - — ;------- — —- ---- $0 Interest Expense --___—_1,24 — — 440,941T Fixed Asset Acquisitions _ _— _— __$0 Subsidies to Low and Moderate Income Housing Debt Issuance Costs $0 1 Other Expenditures Including Pass- 2,1 j _ ? �1,328 +— 2,181,328 8 Through Payment(s) Debt Principal Payments: Tax Allocation Bonds and Notes 1,535,000 $1,535,000 Revenue Bonds,Certificates of `-_— --- — 1_ _ --130,000 i.. Participation,Financing Authority Bonds City/County Advances and Loans All Other Long-Tenn Debt ! 21,265; $21,265 Total Expenditures $388,528 $4,474,107 $3,713,125 $0 $8.575,760 ' Excess(Deficiency)Revenues over ...__ ._. ($51,724) $1,491043 ($1,727,938) -_. _..._._. $0_.. _. _l$288,519) (under)Expenditures Statemetit of lnbome•and Expenditures--Ezpenditiires Rage 2. 121 22008 v t' l �.r.._>-- ...._- _...-_.. s's'-�5'r'i.a;..r?:�.:.'L-. i.:'n�",-...� a±s4• ,�•.. :....ate,.... ..-_ .. "x'fiv`.. MY: = .'�I '�P'#''�' .- S rliti y,i„�:' 4- - wa 2,e. ^9 i ••cam µi F 9 i4 � !eiaa{,r wc::. �_ `. 9i„b� �. :._.,<:_�, '4 -_ < e.. SS .. {', .. m. a.`L �-�t_„T it.,aa'I�, 3,.•„� �'.*3ew;,sv>P.aiKwE!ir. ..,,. - aru•.ir�.a$rca��i„�rn: �t�kx»1;•F,::saair�a.a'=. ♦�••^:i^_.i .•.a.;'„"'.•..a. ,rt., v -2S.Y�•w_ a�rv,a. -�!alW%. V!Gt:Ci..! ..S...i..b 1�S'i:.s.:..•'•cL ..xY .... Y^.++e,yjryi.S Statsinent ofancome and l:zpend1 ures=OtherFinarit:ing Sources " Fiscal Year i2008 --- Project Area Name 'Grand T_ erra :e Project ►rea__—_--__ —__—.-_—_-__•-_.__—__—.—__--_ Capiki Proie,t Debt Service Low/Moderate Special Funds Funds Income Housing Revenue/Other Total Proceeds of Long-Tenn Debt Proceeds of Refunding Bonds ,-- _-_ — --_- --—_ _ - ----_ —_—__-- $0_j Payment to Refunded Bond Escrow Agent _ _ _ $0_.( Advances from City/County $0 µ Sale of Fixed Assets — ..__.._.F_.. Miscellaneous Financing Sources(Uses) - - - _ _ - — 180,667 L _---193,875 Operating Transfers In __- - 383,066— —216.728' Tax Increment Transfers In Operating Transfers Out i-- --- 599,794 $599,794 ' Tax Increment Transfers Out ..__ ---- $0~ (To the Low and Moderate Income Housing Fund) Total Other Financing Sources(Uses) $261,924 $36,061 ($793,669) __ _�—_ $0 S$495,fi84) Statement of Income and Expenditures-Other Financing Sources Page 1 11/24/2008 n ..d?J. 3GWIF4 ;`sss+itia+�l9ie� . ;Statei'rient'of:Income endExp�ndMures-iDther Flnaiicing�5oiirces;� ,- . Fiscal Year Project Area Name ,G rlillTTerra°s P ect Area--_-___--___--_. Capitfl Proje',t Debt Service Low/Moderate Special Funds °' Funds Income Housing Revenue/Other Total Excess(Deficiency)of Revenues and _$ _._.._. $1,527,204 _.____($2,521,607) ......... .`0 Other Financing Sources over Expenditures and Other Financing Uses Equity,Beginning of Period __..__$2,,41• ,1 -- $11,120,911 77721.097 $0 r $21,554,151 .i Prior Period Adjustments — — 7 777777 Residual Equity Transfers r— s i $0 Equity,End of Period $2,352,721 $12,646,115 $5,501,490 $0 $20,502,326 Statement of income and'Expenditures-Other Financing Sources Page 2, • 11/24/2008 1 REM 1 10,; _ .�l��s - � a .+._�.,-T z ..._ .. A"9iA�xY. e�'i:.•i$.."t. .. .. {'4F .$." ,'� ._ .ATwP.w.., .. P.nK,::^.�: .... .. .. .a: ... a rice`5tieeE -s•a: �.at�iarQe'F . .. .. . .. ,. :Bisset rill. Low/Moderate Special Fiscal Year 2008 Capital Projects Debt Sei Ace Income Housing Revenue/Other General Long- General Fixed Funds Fund: Funds Funds Term Debt Assets Total Assets and Other Debits + Cash and Imprest Cash -- ----�- 3 ,550 3,949,5371 -$11_43_5 087 Cash with Fiscal Agent `----_ --' -y15i-- _ $1,311,615 I Tax Increments Receivable Accounts Receivable I 46,107 i 314; Accrued Interest Receivable I -T - 7; - 24,115 $60;982 Loans Receivable -_4,44 9 1,191,104I—--_ -- $5,638,733 Contracts Receivable Lease Payments Receivable I j ; $0 Unearned Finance Charge i i -r� - $0 . .......... ._.__.._.. Due from Capital Projects Fund i -rBosom r -. __.----------- Due from Debt Service Fund - - --- ;- -- ----- $0 Due from Low/Moderate i ' Income Housing Fund Due from Special Revenue/Other Funds - ---- ----- - _._ b^� • Balance Sheet-Assets and Qthei Debits • Page 1 1.1124/2006 u U �s S , - Ba(ance;SMet=Msefs=and`OtfieDeiifs- s Low/Moderate Special Fiscal Year 2008 Capital Projects Debt Se vice Income Housing Revenue/Other General Long- General Fixed Funds Fum s Funds Funds Term Debt Assets Total Investments I $0 Other Assets Investments:Land Held for 2,615,692 v=. R�=: 1- ---� r � 462,682, __-- �, _ _.-53,078,374 Resale Allowance for Decline In j_ _ Value of Land Held for Resale —— - - $0 Fixed Assets:Land, WMAf.k _ -- -- $0 Structures,and Improvements `----- - - "" Equipment ; _--- $p Amount Available In Debt .-,. $p Service Fund - -- ""---- Amount to be Provided forj 11,428,594 • $11,428l594 E Payment of Long-Term Debt "` Total Assets and Other $2.661.799 $13,281,631 $5,627,752 $0 $11,428,594 $0 $32,999,806 Debits _ - _ _ --_.. (Must Equal Total Liabilities, Other Credits,and Equities) Baiance Sheet-Assets and'Other Debits Page 2.- :-A1'/24/2008' ., u Pr*Ry. c �' _ "�ax?,.a,.Se�'�tx:".sc4.::t"H;s7 „w. :,kit � a� ,57;.Fz''sT:.,.�.:.�' �c=... `"•a. if.'.> '::.i.:'.'',':;z`dt?:,,;S:r:T17. '>.�_.,c-:r�. .:?.c'43'�'.:: "�,t;�.ars; $is."�-..._ ... ;.r�mP�. �?0.`��d�-Ps:w.+�.. _ '=�e�...±.,!?i@3..?_tb'N:.�!.• .)la .t-&�:,_�:s..;�.tw"M�.s« . .. •Balance`Sheet:.-LTab}li''tles'arid`OtFier=Credlts,;. .. _ .. •.•, °'• •' ,' . Low/Moderate Special Fiscal Year 2008 Capital Projects Debt Service Income Housing Revenue/Other General Long- General Fixed Funds Funds Funds Funds Tenn Debt Assets Total Liabilities and Other Credits Accounts Payable 41,456 — i _ _ 11,583 i $53,039 Interest Payable _ ; $0 --- Tax Anticipation Motes Payable -- _ :' .; .__.,•__••___$Q__, Loans Payable L_ 267,622 63,546! _ 1901.168 Other Liabilities i _ �� 114,679! _ — $114,679 Due to Capital Projects Fund ! _ T $0 Due to Debt Service Fund — —T- - $0.N Due to Low/Moderate + ------ _ __..___. ._. ._._.._ Income Housing Fund Due to Special �— -—-- — =—— Revenue/Other Funds — --- - --- - — 1—--- --$0 Tax Allocation Bonds Payable f _ 8.495.000 $8,495,000 Lease Revenue,Certificates of .• _- { 2,655,000 _ _ $2.655,000 Participation Payable, Financing Authority Bonds All Other Long-Tenn Debt ' 278,594 $278,594 Total Liabilities and Other _ $309,078 _ $633,546 $126,262 $0 $11,428,594 _ , ' :"'- $12,497,480 Credits _— _ Balance Sheet-Liabilities and Othet•Credifs - Page 1. " ' 11/24/2006 n Lo 5 _ Ba $ lftfi b C .. 'lance heef=Llati >es�rid;�; i. _� ''��: - � k. Low/Moderate Special Fiscal Year 2008 Capital Projects Debt Service Income Housing RevenuelOther General Long- General Fixed Funds Funds Funds Funds Tenn Debt Assets Total Equities y Investment In General Fixed ° Assets Fund Balance Reserved I 2,615,692 5, 8,360 ---r — 1,504,637_j jig $9,738,689 I Fund Balance $0 Unreserved-Designated I — Fund Balance -262,971 WM2 755; 3,996,853 $10,763.637 Unreserved-Undesignated Total Equities $2mm352,721 _ _$5,501,490 $0 $0 A20,502,326 Total Liabilities, Other Credits, and Equities $2,661,799 _$13.281,661 $5,627,752 �$0 $11,428�594 W »„ $0 $32,999,806 Balance Sheet-Liabilities. Other Credits Page 2 tU2A/20t18 r� 4. a u oi t �:; 5taenrentot;incortt� ndEx�enditites=t:Su rriary;; omtiieaTra�+s#elnfOu . :"< �. Fiscal Yearg08' Operating Transfers In $59%794 Tax Increment Transfers In _-.__._. _.._$0._ n- Operating Transfers Out Tax Increment Transfers Out _. ._........... _.. j. Statement'of'.IrtcQr{iearid'Eitpeirdifiires'= S m ry µ Combirieil transfers IWOut , CITY OF GRAND TERRACE GENERAL PLAN/REDEVELOPMENT PLAN EIR PROJECT STATUS DECEMBER 2008 DOCUMENT SECTION STATUS OF COMMENT COMPLETION INTRODUCTION 100% Includes 'narratives pertaining to document purpose and scope, statutory authority and relationship to other documents, document organization/content, and future disposition environmentalprocess)of the document. SUMMARY 0% To be completed at Draft EIR stage. Will contain Project Summary, Summary Matrix of Impacts and Mitigation Measures, Summary of Alternatives, Areas of Controversy, and Issues to be Resolved. PROJECT DESCRIPTION 100% Includes Project location, statement of Project objectives, Project site characteristics, Project background, description of Project components, and related permit and other discretionary approvals. BASIS FOR CUMULATIVE IMPACT 90% Includes narrative analyzing potential impacts ANALYSES resulting from reasonably foreseeable growth, including the proposed General Plan update and Redevelopment Plan amendment. AESTHETICS 10% This section will evaluate the extent to which Project development will have a substantial adverse effect on a scenic vista, damage - scenic resources or the existing visual character of the City, or create a new source of substantial li ht and glare. AGRICULTURAL RESOURCES 1000/0 This section will evaluate the extent to which Project development will have a substantial impact on Prime Farmland or conversion of farmland to other uses. AIR QUALITY 25% This section will evaluate the extent to which Project development will violate existing air quality standards, result in a cumulatively considerable net increase in criteria pollutants, expose sensitive receptors to substantial pollutant concentrations, create objectionable odors and emit greenhouse cases. BIOLOGICAL RESOURCES 100% This section will evaluate the extent to which Project development will adversely effect candidate, sensitive, or special status species of flora and fauna, adversely effect federally protected wetlands, interfere with wildlife movement,conflict with local policies pertaining to habitat preservation, or conflict with adopted Habitat Conservation Plans. CULTURAL RESOURCES 1000/0 This section will evaluate the extent to which Project development will cause significant changes in historical or archaeological, paleontological resources, or disturb human remains. GEOLOGY AND SOILS 100% This section will evaluate the extent to which Project development will expose people or structures to geological hazards, such as ground shaking, ground failure, landslides, or liquefaction.or contribute to loss of toDsoil. HAZARDS AND HAZARDOUS 70% This section will evaluate the extent to which MATERIALS Project development will create a significant hazard to the public or environment through use or transport of hazardous materials, will emit hazardous materials, create a safety 'U hazard in proximity to a private or public airport, interfere with emergency response plans or emergency evacuation plans, or expose people or structures to risk from wild land fires. HYDROLOGY AND WATER 95% This section will evaluate the extent to which �� Project development will violate water quality standards, alter existing drainage patterns, deplete existing groundwater supplies, create significant runoff, place structures within a 100- year flood hazard area, or expose people or structures to potential loss from flooding, mudfiow and other hazards. LAND USE AND PLANNING 75% This section will evaluate the extent to which Project development will divide an existing community, conflict with existing City plans, or conflict with existin habitat conservation lane. { MINERAL RESOURCES 100% This section will evaluate the extent to which Project development will result in loss of availabil' of known mineral resources. NOISE 50% This section will evaluate the extent to which Project development will expose persons to excessive short-term or long-term noise levels, or cause a substantial increase in existing noise levels. POPULATION AND HOUSING 75% This section will evaluate the extent to which Project development will induce signfccant population growth in the City or vicinity, or displace substantial numbers of people or housing in the Cl or vicin' . PUBLIC SERVICES 900/0 This section will evaluate the extent to which Project development will result in substantial adverse physical impacts related to maintenance of acceptable levels of service for fire and emergency service protection, police Protection, schools, parks and other public facilities. RECREATION 75% This section will evaluate the extent to which Project development will increase use of existing recreational facilities to the extent of causing physical deterioration to those facilities, or necessitate construction of new TRANSPORTATION AND TRAFFIC 50% recreational facilities. ate the extent to which 5 PROFESSIONAL CONSULTANT SERVICES AGREEMENT Chambers Group,'Inc. Preparation of the Grand Terrace General Plan Update/Redevelopment Plan Amendment Environmental Impact Report THIS PROFESSIONAL CONSULTANT SERVICES AGREEMENT ("Agreement,) is made and entered into this day of December, 2008, ("Effective Date") by and between the CITY OF GRAND TERRACE ("City"), a public entity, and Chambers Group, Inc., ("Consultant"). L Scope of Services. City agrees to retain and does hereby retain Consultant and Consultant agrees to provide the services more particularly described in Exhibit "A", "Scope of Services, Project Schedule, and Fees", attached hereto and incorporated herein by reference, in conjunction with Preparation of the Grand Terrace General Plan Update/Redevelopment Plan Amendment Environmental Impact Report("Project"). 2. Term. This Agreement shall be effective on the date first written above unless otherwise provided in Exhibit "A" and the Agreement shall remain in effect until December 31, 2009,unless otherwise terminated pursuant to the provisions herein. 3. Compensation/Payment. Consultant shall perform the Services under this Agreement for the total sum not to exceed Fifty-Eight Thousand Dollars ($ 58,000.00)payable in accordance with the terms set forth in Exhibit "A". Said payment shall be made in accordance with City's usual accounting procedures upon receipt and approval of an itemized invoice setting forth the services performed. The invoices shall be delivered to City at the address set forth in Section 4 hereof. 4. Notices. Any notices required to be given hereunder shall be in writing and shall be personally served or given by mail. Any notice given by mail shall be deemed given when deposited in the United States Mail, certified and postage prepaid, addressed to the party to be served as follows: To Ci : To Consultant: The City of Grand Terrace Chambers Group, Inc Attn: Joyce Powers 17671 Cowan Avenue, Suite 100 22795 Barton Road Irvine, California 92614 Grand Terrace, California 92313 5. Prevailing Wage. If applicable, Consultant and all subcontractors are required to pay the general prevailing wage rates of per diem wages and overtime and holiday wages determined by the Director of the Department of Industrial Relations under Section 1720 et seq. of the California Labor Code and implemented the City Council of the City of Grand Terrace. The Page 1 of 11 Director's determination is on file and open to inspection in the office of the City Clerk and is referred to and made a part hereof; the wage rates therein ascertained, determined, and specified are referred to and made a part hereof as though fully set forth herein. 6. Contract Administration. A designee of the City will be appointed to administer this Agreement on behalf of the City and shall be referred to herein as Contract Administrator. 7. Standard of Performance. While performing the Services, Consultant shall exercise the reasonable professional care and skill customarily exercised by reputable members of �) Consultant's profession practicing in the Metropolitan Southern California Area, and shall use reasonable,diligence and best judgment while exercising its professional skill and expertise. 8. Personnel. Consultant shall fiunish all personnel necessary to perform the Services and shall be responsible for their performance and compensation. Consultant recognizes that the qualifications and experience of the personnel to be used are vital to professional and timely completion of the Services. The key personnel listed in Exhibit `B" attached hereto and incorporated herein by this reference and assigned to perform portions of the Services shall remain assigned through completion of the Services, unless otherwise mutually agreed by the parties in writing, or caused by hardship or resignation in which case substitutes shall be subject to City approval. 9. Assignment and Subcontracting. Neither party shall transfer any right, interest, or obligation in or under this Agreement to any other entity without prior written consent of the r other party. In any event,no assignment shall be made unless the assignee expressly assumes the obligations of assignor under this Agreement, in a writing satisfactory to the parties. Consultant shall not subcontract any portion of the work required by this Agreement without prior written approval by the responsible City's Contract Administrator. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement, including without limitation, the insurance obligations set forth in Section 12. Consultant acknowledges that any transfer of rights may require City Manager and/or City Council approval. 10. Independent Contractor. In the performance of this Agreement, Consultant, and Consultant's employees, subcontractors and agents, shall act in an independent capacity as independent contractors, and not as officers or employees of the City of Grand Terrace. Consultant acknowledges and agrees that City has no obligation to pay or withhold state or federal taxes or to provide workers' compensation or unemployment insurance to Consultant, or to Consultant's employees, subcontractors and agents. Consultant, as an independent contractor, shall be responsible for any and all taxes that apply,to Consultant as an employer. 11. Indemnification. 11.1 Indemnity. Except as to the sole negligence or willful misconduct of the City, Consultant shall defend, indemnify and hold the City, and its officers, employees and agents, harmless from any and all loss, damage, claim for damage, liability, expense or cost, including Page 2 of 11 attorneys' fees, which arises out of or is in any way connected with the performance of work under this Agreement by Consultant or any of the Consultant's employees, agents or subcontractors and from all claims by Consultant's employees, subcontractors and agents for compensation for services rendered to Consultant in the performance of this Agreement, notwithstanding that the City and/or City may have benefitted from their services. This indemnification provision shall apply to any acts or omissions, willful misconduct or negligent conduct, whether active ,or passive, on the part of Consultant or of Consultant's employees, subcontractors or agents. 11.2 Attorney's Fees. The parties expressly agree that any payment, attorneys'-fees, costs or expense that the City incurs or makes to or on behalf of an injured employee under the City's self-administered workers' compensation is included as a loss, expense or cost for the purposes of this Section, and that this Section shall survive the expiration or early termination of the Agreement. 12. Insurance. 12.1 General Provisions. Prior to the City's execution of this Agreement, Consultant shall provide satisfactory evidence of, and shall thereafter maintain during the term of this Agreement, such insurance policies and coverages in the types, limits, forms and ratings required herein. The rating and required insurance policies and coverages may be modified in writing by the City's Risk Manager or City Attorney, or a designee, unless such modification is prohibited by law. 1 12.1.1 Limitations. These minimum amounts of coverage shall not constitute any limitation or cap on Consultant's indemnification obligations under Section 11 hereof. 12.1.2 Ratings. Any insurance policy or coverage provided by Consultant or subcontractors as required by this Agreement shall be deemed inadequate and a material breach of this Agreement, unless such policy or coverage is issued by insurance companies authorized to transact insurance business in the State of California with a policy holder's rating of B+ or higher and a Financial Class of VII or higher. 12.1.3 Cancellation. The policies shall not be canceled unless thirty (30) days prior written notification of intended cancellation has been given to City by certified or registered mail, postage prepaid. 12.1.4 Adequacy. The City, its officers, employees and agents make no representation that the types or limits of insurance specified to be carried by Consultant pursuant to this Agreement are adequate to protect Consultant. If Consultant believes that any required insurance coverage is inadequate, Consultant will obtain such additional insurance coverage as Consultant deems adequate, at Consultant's sole expense. Page 3 of 11 12.2 Workers' Compensation Insurance: By executing this Agreement, Consultant certifies that Consultant is aware of and will comply with Section 3700 of the Labor Code of the State of California requiring every employer to be insured against liability for work any of the work. Consultant ers' compensation, or to undertake self-insurance before commencing shall carry the insurance or provide for self-insurance required by California law to protect said Consultant from claims under the Workers' Compensation Act. Prior to City's execution of this Agreement, Consultant shall file with City either(1) a certificate of insurance showing that such insurance,is in effect, or that Consultant is self-insured for such coverage, or (2) a certified r statement that Consultant has no employees, and acknowledging that if Consultant does employ any person, the necessa ry certificate of insurance will immediately be filed with City. Any certificate filed with City shall provide that City will be before modification or cancellation thereofgiven ten (10) days prior written notice 12.3 Commercial General Liability and Automobile Insurance. Prior to City's execution of this Agreement, Consultant shall obtain, and shall thereafter maintain during the term of this Agreement, commercial general liability insurance and automobile liability insurance as required to insure Consultant against damages for personal injury, including accidental death, as well as from claims for property damage, which may arise from or which may concern operations by anyone directly or indirectly employed by, connected with, or acting for or on behalf of Consultant. The City, and its officers, employees and agents, shall be named as additional insureds under the Consultant's insurance policies. 12.3.1 Consultant's commercial general liability insurance policy shall cover both bodily injury(including death) and property damage (including, but not limited to, premises operations liability, products-completed operations liability, independent Consultant's liability, ersonal injury liability, and contractual liability) in an amount not less than $1,000,000 per occurrence and a general aggregate limit in the amount of not less than$2,000,000. 12.3.2 Consultant's automobile liability policy shall cover both bodily injury and property damage in an amount not less than $500,000 per occurrence and an aggregate limit of not less than $1,000,000. All of Consultant's automobile and/or commercial general liability insurance policies shall cover all vehicles used in connection with Consultant's performance of this Agreement, which vehicles shall include, but are not limited to, Consultant owned vehicles, Consultant leased vehicles, Consultant's employee vehicles, non-Consultant owned vehicles and hired vehicles. 12.3.3 Prior to City's execution of this Agreement, copies of insurance policies or original certificates and additional insured endorsements evidencing the coverage required by this Agreement, for both commercial general and automobile liabilit y insurance, shall be filed with the City and shall include the City and its officers, employees and agents, as additional insureds. Said policies shall be in the usual form of commercial general and automobile liability insurance policies,but shall include the following provisions: Page 4 of 11 It is agreed that the City of Grand Terrace and its officers, employees and agents, are added as additional insureds under, this policy, solely for work done by and on behalf of the named insured for the City of Grand Terrace. 12.4 Errors and Omissions Insurance. Prior to City's execution of this Agreement, Consultant shall obtain, and shall thereafter maintain during the term of this Agreement, errors and omissions professional liability insurance in the minimum amount of$1,000,000 to protect the City from claims resulting from the Consultant's activities. f 12.5 Subcontractors' Insurance. Consultant shall require all of its subcontractors to carry insurance, in an amount sufficient to cover the risk of injury, damage or loss, that may be caused by the subcontractors' scope of work and activities provided in furtherance of this Agreement, including, but without limitation, the following coverages: Workers Compensation, Commercial General Liability, Errors and Omissions, and Automobile liability. Upon City's request, Consultant shall provide the City with satisfactory evidence that Subcontractors have obtained insurance policies and coverages required by this section. 13. Business Tax. Consultant understands that the Services performed under this Agreement constitutes doing business in the City of Grand Terrace, and Consultant agrees that Consultant will register for and pay a business tax pursuant to Chapter 5.04 of the Grand Terrace Municipal Code and keep such tax certificate current during the term of this Agreement. 14. Time of Essence. Time is of the essence for each and every provision of this Agreement. 15. City's Right to Employ Other Con_ sultants. City reserves the right to employ other Consultants in connection with the Project. 16. Accounting Records. Consultant shall maintain complete and accurate records with respect to costs incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 17. Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings descriptions, computer program data, input record data, written information, and other materials either created by or 'provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant, except as otherwise directed by City's Contract Administrator. Nothing furnished to Consultant which is otherwise known to the Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, , television or radio production, website, or other similar medium without the prior written consent of the City. 18. Ownership of Documents. All reports, maps, drawings and other contract deliverables prepared under this Agreement by Consultant shall be and remain the property of City upon City's compensation to Consultant for its services as herein provided. Consultant shall not release to others information furnished by City without prior express written approval of City. 19. Conflict of Interest. Consultant, for itself and on behalf of the individuals listed in Exhibit `B", represents and warrants that by the execution of this Agreement, they have no interest, present or contemplated, in the Project affected by the above-described Services.Consultant fii then warrants that neither Consultant,nor the individuals listed in Exhibit"B"have any real property, business interests or income interests that will be affected by this project or, alternatively,that Consultant will file with the City an affidavit disclosing any such interest. 20. Solicitation. Consultant warrants that Consultant has not employed or retained any person or City to solicit or secure this Agreement, nor has it entered into any agreement or understanding for a commission, percentage, brokerage, or contingent fee to be paid to secure this Agreement. For breach of this warranty, City shall have the right to terminate this Agreement without liability and pay Consultant only for the value of work Consultant has actually performed, or, in its sole discretion, to deduct from the Agreement price or otherwise recover from Consultant the full amount of such commission, percentage, brokerage or commission fee. The remedies specified in this section shall be in addition to and not in lieu of those remedies otherwise specified in this Agreement: 21. General Compliance with Laws. Consultant shall keep fully informed of federal, state and local laws and ordinances and regulations which in any manner affect those employed by Consultant, or in any way affect the performance of services by Consultant pursuant to this Agreement. Consultant shall at all times observe and comply with all such laws, ordinances and regulations, and shall be solely responsible for,any failure to comply with all applicable laws, ordinances and regulations. 22. Amendments. This Agreement may be modified or amended only by a written Agreement and/or change order executed by the Consultant and City. 23. Termination. City, by notifying Consultant in writing, shall have the right to terminate any or all of Consultant's services and work covered by this Agreement at any time. In the event of such termination, Consultant may submit Consultant's final written statement of the amount of Consultant's services as of the date of such termination based upon the ratio that the work completed bears to the total work required to make the report complete, subject to the City's rights under Sections 15 and 24 hereof. In ascertaining the work actually rendered through the termination date, City shall consider completed work, work in progress and complete and incomplete reports and other documents only after delivered to City. Page 6 of 11 23.1 Other than as stated below, City shall give Consultant thirty(30) days prior written notice prior to termination. 23.2 City may terminate this Agreement upon fifteen (15) days written notice to Consultant, in the event: 23.2.1 Consultant substantially fails to perform or materially breaches the Agreement; or 23.2.2 City decides to abandon or postpone the Project. 24. Offsets. Consultant acknowledges and agrees that with respect to any business tax or penalties thereon, utility charges, invoiced fee or other debt which Consultant owes or may owe to the City, City reserves the right to withhold and offset said amounts from payments or refunds or reimbursements owed by City to Consultant. Notice of such withholding and offset shall promptly be given to Consultant by City in writing. In the event of a dispute as to the amount owed or whether such amount is owed to the City, City will hold such disputed amount until either the appropriate appeal process has been completed or until the dispute has been resolved. 25. Successors and Assigns. This Agreement shall be binding upon City and its successors and assigns, and upon Consultant and its permitted successors and assigns, and shall not be assigned by Consultant, either in whole or in part, except as otherwise provided in paragraph 9 of this Agreement. 26. Venue and Attorneys' Fees. Any action at law or in equity brought by either of the parties hereto for the purpose of enforcing a right or rights provided for by this Agreement shall be tried in a court of competent jurisdiction in the County of San Bernardino, State of California, and the, parties hereby waive all provisions of law providing for a change of venue in such proceedings to any other county. In the event either party hereto shall bring suit to enforce any term of this Agreement or to recover any damages for and on account of the breach of any term or condition of this Agreement, it is mutually agreed that the prevailing party in such action shall recover all costs thereof, including reasonable attorneys' fees, to be set by the court in such action. 27. Nondiscrimination.During Consultant's performance of this Agreement, Consultant shall not discriminate on the grounds of race, religious creed, color, national origin, ancestry, age, physical disability, mental disability, medical condition, including the medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto, marital status, sex, or sexual orientation, in the selection and retention of employees and subcontractors and the procurement of materials and equipment, except as provided in Section 12940 of the California Government Code. Further, Consultant agrees to conform to the requirements of the Americans with Disabilities Act in the performance of this Agreement. Page 7ofII 28. Severability. Each provision, term, condition, covenant and/or restriction, in whole and in part, of this Agreement shall be considered severable. In the event any provision, term, condition, covenant and/or restriction, in whole and/or in part, of this Agreement is declared invalid, unconstitutional, or void for any reason, such provision or part thereof shall be severed from this Agreement and shall not affect any other provision, term, condition, covenant and/or restriction of this Agreement, and the remainder of the Agreement shall continue in full force and effect. 29. Authority: The individuals executing this Agreement and the instruments referenced herein on behalf of Consultant each represent and warrant that they have the legal power, right and actual authority to bind Consultant to the terns and conditions hereof and thereof. 30. Entire Agreement: This Agreement constitutes the final, complete, and exclusive statement of the terns of the agreement between the parties pertaining to the subject matter of this Agreement, and supersedes all prior and contemporaneous understandings or agreements of the parties. Neither party has been induced to enter into this Agreement by, and neither relying on, any representation or warranty outside those expressly set forth in this Agreement is 31. Interpretation. City and Consultant acknowledge and agree that this Agreement is the product of mutual arm-length negotiations and accordingly, the rule of construction, which provides that the ambiguities in a document shall be construed against the drafter of that document, shall have no application to the interpretation and enforcement of this Agreement. r 31.1 Titles and captions are for convenience of reference only and do not define, describe or limit the scope or the intent of the Agreement or any of its terns. Reference to section numbers are to sections in the Agreement unless expressly stated otherwise. 31.2 This Agreement shall be governed by and construed in accordance with the laws of the State of California in effect at the time of the execution of this Agreement. 31.3 In the event of a conflict between the body of this Agreement and Exhibit "A" hereto, the terms contained in Exhibit"A"shall be controlling. 32. Exhibits. The following exhibit's attached hereto are incorporated herein to this Agreement by this reference: Exhibit"A"- Scope of Services, Project Schedule, and Fees Exhibit"B"-Personnel IN WITNESS WHEREOF City and Consultant have caused this Agreement to be duly executed the day and year first above written. Page 8 of 11 1S i THE CITY OF GRAND TERRACE, CHAMFERS GROUP, INC. A Public Entity By-, Acting City Manager Attest: [Printed Name) City Clerk ['Citle) APPROVED AS T F sy: (Printed Name) City Attorney [Title] F Page 9 of 11 .p THE CITY OF GRAND TERRACE, CHAMBERS GROUP, INC. A Public Entity By: By Acting City Manager [Printed Name] Attest: �r Q�!t( � um aH er City Clerk [Title] By:ZA""�J" APPROVED AS TO FORM: B �0. ,x 3'' [Printed Name] City Attorney [Title] Page 9of11 17 J EXHIBIT"A" SCOPE OF SERVICES, PROJECT SCHEDULE, AND FEES Page 10 of I 1 1S Chambers Group' .5nh wv 6nunmtmwind Chalirn¢rt ' 17h71 Ctman.Amur.Suitc I Irvine.California 42h14 444- 2h1-5414 tcl 444- 2h1•1+450 fax o LC�LU V Nov 1008 November 18, 2008 Ms. Joyce Powers Community Development Director City of Grand Terrace 22795 Barton Road Grand Terrace,CA 92313 Subject: Change Order No. 2 to March 8, 2007 Professional Services Agreement Between the Chambers Group and the City of Grand Terrace for Preparation of the Grand Terrace General Plan Update/Redevelopment Plan Amendment Environmental Impact Report Dear Ms. Powers: Pursuant to information discussed with you pertaining to scope, cost and schedule to complete the General Plan Update/Redevelopment Plan Update Environmental Impact Report, Chambers Group is submitting the following Change Order No. 2. SCOPE OF SERVICES The work tasks required to complete the General Plan Update/Redevelopment Plan Amendment Environmental Impact Report are identical to those provided in the Scope of Services attachment to the March 8, 2007 PSA and to the August 20. 2007 Change Order No. 1. As such, they are not repeated here. However, they are incorporated by reference in their entirety. In overview, the major elements of the Scope of Services in the original agreement, Change Order No. 1 and this Change Order(No. 2) are: Task 2.0-Prepare Technical Background Studies (Air Quality Impact Assessment and Noise Impact Assessment); Task 3.0- Prepare Screen Check Draft EIR; Task 4.0-Prepare Draft EIR;Task 5.0-Prepare Final EIR;Task 6.0-Prepare CEQA-Related Tasks; and, Task 8.0 - Meeting and Hearing Attendance. In addition, we have indicated a Global Climate Change/Green Gas Emissions Analysis as an additional study to be included in the EIR. This Analysis will include the following: -Greenhouse Gas Emissions Threshold determination -Cumulative Project generated impacts associated with Greenhouse Gas emissions -Climate Change Impacts affecting the City -Significance Determination -Programmatic Greenhouse Gas Mitigation Measures IR\ IVI- • Rhl)1 %N1)S • ti \\ 1)11.G() • It A KI RSI:11'1 D • RENO .w uxhanthcr,gnmpinr.curn ('chilled rh,ahicd Veteran Huanc,,F.nlcrprtw(DVIIE) 19 REVISED PROJECT SCHEDULE Chambers Group will complete the General Plan Update/Redevelopment Plan Amendment Environmental Impact Report according to the following schedule, after receiving City approval to proceed: •First Screen Check Submittal-21 days after receiving City approval to proceed •City Review of First Screen Check Document: 14 days after submittal of document to City -Second Screen Check Submittal: 10 days after receiving City comments •City Review of Second Screen Check Document: 10 days after submittal of document to City •Draft EIR Preparation: 10 days after receiving City comments •Public Review of Draft EIR:45 days.from receipt of document by City •Response to Comments: 10 days from close of Public Review period •EIR Finalization for Public Hearing: 21 days from close of Public Review period REVISED FEE ESTIMATE The Total Estimated Not-To-Exceed Fee to successfully complete the above Scope of Services (Change Order No. 2)is $58,305.76.- This amount includes all monies invoiced to date, amounts expended but not yet invoiced, and anticipated amounts necessary to complete the Scope of Services. By Major Task, this fee breaks down as follows: ;�'r'�::�:" ,}F 97•'l� 'e�9'�•','�z4.7:';( y: �'r - :;r. ia• y .i,r�?,6':�. 3�?^:t� 'fi�ee 'P F..q4� '! `"�j,�•f5•. .rfi •�'` ..:} r i_ .,., .-'� %r,_, "�',.:aa.c.r.;.i,..tl., y(i^= ,.,,7Yi,� .�:•.�;`.•:�,�,�''I -�ivr.•:.•'• '�` 1�..r y `-t•,' .;:,,xsr�'i--.�;'r.S yam*,, :�,. 'Y' '�.�•': *,y��;, ,..�J '�! 't,�y��1,if'y��If+�. k. 1!M`' .:,},'•�(-%; ��v'r' `�:N.:', ';`r•'h � t:^ru,;, ' " F`r,�,9 •;$7", 1 •brrt�' Task 1 -Prepare Initial Stud $7,274.00 Task 2 - Prepare Technical Background $14,484.00 Studies Task 3-Prepare Screen Check Draft EIR $98,242.00 Task 4-Prepare Draft EIR $8,400.00 Task 5-Prepare Final EIR $4,400.00 Task 6-Prepare CEQA-Related Tasks $6 500.00 Task 7 - Project Initiation/Kick-off and $5,500.00 Pro led Coordination Task 8-Meeting and Hearing Attendance $6 000.00 Global Climate Change/Greenhouse Gas $11,200.00 Emissions Anal le r" f Work that has been invoiced to date includes the following: completion of Task 1; completion of Task 2; completion of a portion of Task 3; completion of a portion of Task 6; completion of a portion of Task 7;and, completion of a portion of Task 8. As the Scope of Services above incorporated by reference hereinto all work tasks comprising the scope of services articulated in the original March 8, 2007 PSA and the August 20, 2007 Change Order No. 1, this section of Change Order No. 2 hereby incorporates by reference hereinto all remaining portions of the subject PSA and Change Order No. 1, including all caveats, conditions, assumptions, exclusions and exceptions. All terms in force with the existing PSA are unaffected by this Change Order and remain in full force and effect. Chambers Group Should Change Order No. 2 be found acceptable to the City, please have Mr. Schwab provide his dated signature in the place provided below and return to us an executed copy for our files. Chambers Group appreciates its continued relationship with you and the City of Grand Terrace. Should you have any questions or comments regarding any aspect of this submittal, please do not hesitate to call me or Jim Smithwick. Sincerely, CHAMBERS GROUP, INC. CHAMBERS GROUP, INC. Albert Armijo Jim Smithwick Senior Environmental Planner Director of Environmental Planning IN WITNESS WHEREOF, the Parties have caused this Change Order (No. 2) to the March 8, 2007 Professional Services Agreement (PSA) between'Chambers Group, Inc. and the City of Grand Terrace for preparation of the Grand Terrace General Plan Update Environmental Impact Report to be executed as of the day and year first written in the subject PSA. CITY OF GRAND TERRACE: By: j (Print Name) Title: Date: CHAMBERS GROUP,INC.: By(Supervisor): (Print Name): Title: Date: Chambers Group' Chambers Group' N..h u,z h.uun•nnr.nru,Ch.diriegr. 17h71 Co%\an Venue.Suite I INI Ir%ine.Cahhxnia 112h11 949• _'h 1-i414 lel 949• -,61-8011 lax ��5 1 NOV i 2008 LD November 18, 2008 Ms. Joyce Powers Community Development Director City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92313 Subject: Change Order No. 2 to March S, 2067 Professional Services Agreement Between the Chambers Group and the City of Grand Terrace for Preparation of the Grand Terrace General Plan Update/Redevelopment Plan Amendment Environmental Impact Report Dear Ms. Powers: Pursuant to information discussed-with you pertaining to scope, cost and schedule to complete the General Plan Update/Redevelopment Plan Update Environmental Impact Report, Chambers Group Is submitting the following Change Order No. 2. SCOPE OF SERVICES The work tasks required to complete the General Plan Update/Redevelopment Plan Amendment Environmental Impact Report are identical to those provided in the Scope of Services attachment to the March 8, 2007 PSA and to the August 20. 2007 Change Order No. 1. As such, they are not repeated here. However, they are incorporated by reference in their entirety. In overview, the major elements of the Scope of Services in the original agreement, Change Order No. 1 and this Change Order(No. 2) are: Task 2.0-Prepare Technical Background Studies(Air Quality Impact Assessment and Noise Impact Assessment), Task,3.0 -Prepare Screen Check Draft EIR; Task 4.0-Prepare Draft EIR;Task 5.0-Prepare Final EIR:Task 6.0-Prepare CEQA-Related Tasks; and, Task 8.0 - Meeting and Hearing Attendance. In addition, we have indicated a Global Climate Change/Green Gas Emissions Analysis as an additional study to be included in the EIR. This Analysis will include the following: •Greenhouse Gas Emissions Threshold determination •Cumulative Project generated Impacts associated with Greenhouse Gas emissions •Climate Change Impacts affecting the City •Significance Determination •Programmatic Greenhouse Gas Mitigation Measures IRS IVV • R1-1)1 1SI,S • S \` 1)11_ri0 • 11 A K I-R S 1:1 E I D • RENO «ww harnhrnenmpmr.rum Crilil,rd D,e,hled Vclrran Mi%me.,Fmerlirke IDVHra EXHIBIT`B" PERSONNEL Jim Smithwick,PhD,Director of Environmental Planning Albert Armijo, Principal Environmental Planner and Project Planner Lisa Romero, Associate Planner Mike Hendrix, Principal AirQuality/Noise Sp ecialist Heather Dubois, Senior Air Quality/Noise Specialist Ann Lopez,Assistant Air Quality/Noise Specialist Jay Sander, Senior Cultural Resources Specialist Lisa Wadley, Staff Biologist Page 11 of 11 I 1 CALIFORNIA STAFF REPORT CRA ITEM (X) COUNCIL ITEM ( ) MEETING DATE: December 9, 2008 FUNDING REQUIRED: ( ) NO FUNDING REQUIRED ( X ) SUBJECT: PUBLIC HEARING TO REVIEW THE 2005-09 REDEVELOPMENT IMPLEMENTATION PLAN RECOMMENDATION: Conduct a Public Hearing to receive public comment and review progress achieved to date relative to the 2005-09 Redevelopment Implementation Plan Background: On January 13, 2005, the Redevelopment Agency adopted the 2005-09 Redevelopment Implementation Plan in accordance with Section 33490 of the State Health and Safety Code. The Plan includes descriptions of the goals and objectives of the Agency along with specific activities to achieve those goals. Subsequent to Plan adoption, redevelopment agencies are required to hold a public hearing within the five-year period to review the progress of each program and project and receive public testimony. Staff has prepared the attached review, which indicates that significant progress has taken place under the leadership of the Agency Board. A summary of the Agency accomplishments follows: • Completion of the relocation of the water line and transfer of water line easements with the City of Riverside • Assisted with property assembly and tenant relocation for the High School project • Completed all review and started construction of the senior housing project • Reviewed new opportunities for affordable housing projects to meet mandated goals • Negotiated with Riverside County Transportation Agency for the Main Street improvements • Completed the Miguel's Jr. project • Shared costs of the City Code Enforcement Program to preserve our neighborhoods • Worked to strengthen the City's economic base through projects and implementing strategies to attract higher wage jobs CRA AGENDA ITEM NO. 1 • Identifying foreclosed homes for rehabilitation and resale as affordable housing • Continuing site assembly for larger projects • Continuing review and resolution of issues to expedite three large commercial projects: Barton Square, Town Square and Grand Crossings For the remainder of the five-year period, Agency staff will diligently pursue projects and' programs to preserve our neighborhoods and strengthen the community's economic base. A new Five-Year Implementation Plan will be required in 2010, which will be brought to the community and Agency Board for review, comment and adoption. Recommendation: Conduct a Public Hearing to receive public comment and review progress achieved to date relative to the 2005-09 Redevelopment Implementation Plan. , _- Attachment: 2005-09 Redevelopment Implementation Plan Review r �v, GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY 2005-2009 Implementation Plan Review The 2005-2009 Implementation Plan for the Grand Terrace Community Redevelopment Project Area revisits the goals and objectives as envisioned when the Project Area was adopted in 1979 and addresses conditions that existed in 2004-2005. The Implementation Plan (Plan) also outlines the Agency's specific strategies to achieve these goals and objectives. The Plan then presents the projects, programs and preliminary cost projections and describes how the activities proposed will eliminate blight within the Project Area. The purpose of this review is to discuss the progress the Agency has made in the Project Area and to evaluate whether the current 2005-2009 Implementation Plan is still applicable or an amendment to the Plan is appropriate. HISTORY The Grand Terrace City Council originally adopted the Redevelopment Plan for the Grand Terrace Project on September 27, 1979. The Redevelopment Plan was subsequently amended as follows: t 1. July 16, 1981 (Ordinance No. 52), to add the Added Area; 2. July 22, 1999 (Ordinance No. 187), to authorize the use of eminent domain to acquire certain non-residential.property; 3. September 12, 2002 (Ordinance No. 202), to clarify the description of the Redevelopment Plan's dollar limit on tax revenue; and, 4. July 22, 2004 (Ordinance No. 212), to modify certain time limits in the Redevelopment Plan. The Redevelopment Plan expires on September 27, 2023 for the Original Area (1979) and July 15, 2024 for the Added Area (1981). The Project Area's boundaries are co- terminus with the City limits. In accordance with the State Health and Safety Code, an Implementation Plan for the Project Area was first adopted in December 1994. As documented through a windshield survey conducted in connection with the initial Implementation Plan, substantial blight remained within the existing Project Area. Specifically, deteriorated buildings were identified, as were underutilized and nonconforming property, lack of property maintenance, deteriorating public services and facilities, and inadequate infrastructure. While substantial progress in the elimination of blighting conditions has been made, blight still remains within the Project Area. GOALS AND SPECIFIC ACTIVITIES The Redevelopment Plan established the following goals for the Project Area: 1. Eliminate blighting influences in the Project Area including deteriorating buildings, obsolete structures, flood hazards, and other environmental, economic, and social deficiencies; improve the overall appearance of buildings, streets, parking areas, public and private. 2. Provide adequate streets, curbs, gutters, drainage facilities, and street lights \- to improve pedestrian and vehicular circulation in the Project Area. 3. Strengthen retail and other commercial functions. 4. Strengthen the economic base of the Project Area and the community by installing needed site improvements to stimulate new commercial and industrial expansion, employment, and economic growth. 5. Provide adequate land for parking and open spaces. 6. Enhance the role of the City by strengthening civic, community, and cultural functions. 7. Preserve artistically, architecturally, and historically worthwhile structures and sites. 8. Establish and implement performance criteria to assure high site design standards and environmental quality and other design elements which provide unity and integrity to the entire project. 9. Strengthen and upgrade existing residential uses. 10.Cause the undergrounding of unsightly overhead utility lines. In order to meet these goals, the 2005-09 Implementation Plan identified the following specific activities: 1. Site assembly and public infrastructure for the Outdoor Adventure Center; 2. Site assembly and infrastructure improvements for Town Square; 3. High school infrastructure improvements; 4. Senior citizen rental housing project; 5. Ten-unit Canal Street residential project; 6. Purchase/Rehab/Resale Program for the preservation of affordable housing; and, 7. Home Improvement Loan Program. PROGRESS Hi-gh School and Public infrastructure improvements — Through a partnership with the Colton Unified School District, property was assembled for the new high school and businesses were relocated. The City of Riverside 48 inch water line was relocated and the water line easements were transferred to the City of Riverside for maintenance. Negotiations continue with Riverside County Transportation Agency and Union Pacific Railroad to complete improvements to Main Street. Senior Center and Senior Housing - This project was reviewed for entitlements, the EIR completed, constructions plans completed, and construction is now underway. The project includes a new 7,000 square foot senior center (up from the existing 4,500 square feet) and 120 one- and two-bedroom units for seniors. One hundred eight (108) units are restricted for household incomes at or below 60% of the area median income adjusted for family size. Affordable Housing Programs — At an average of $30,000 per unit, the Agency's Home Improvement Program provides eligible low- and moderate-income households loans to fund minor rehabilitation expenses. One homeowner has been assisted during this Plan period, and additional projects may occur before the end-of the period. The Agency is now reviewing foreclosed homes for future rehabilitation projects. Property acquisition for proiect site assembly — Property acquisition for both the freeway-oriented 120 acre project (former Outdoor Adventure site) and the Town Square commercial project has been underway in partnership with private development partners. In addition, the Agency is pursuing additional opportunities while sales prices are low to assemble property for projects at other locations that will provide new jobs for residents. Economic Development and Redevelopment Website — To.offer better access to information about the City's and Redevelopment Agency's programs and projects, staff is in the process of upgrading the web pages. This effort includes providing links to outside agency programs that are available, such as small business loans and marketing plan assistance. Code Enforcement Program — The Agency has continued its support of the Code Enforcement Program to ensure the preservation of both residential and commercial neighborhoods and eliminate substandard housing. In addition to complaint response, during 2006, a residential inspection program was established for rental housing. Each unit is inspected on an annual basis, and any substandard housing and property maintenance violations observed are required to be corrected. Three hundred thirty- four (334) rental homes and 112 multi-family units are inspected each year, and the compliance rate to date is 95%. ANTICIPATED FUTURE ACCOMPLISHMENTS Agency staff will continue to focus their efforts on preserving and enhancing the residential and commercial neighborhoods through implementation of existing policies and programs and 'targeting commercial rehabilitation through a new program for business owners. Over the next year, staff will recommend additional property acquisition to the Agency Board as funding allows and recommend issuing at least one Request for Proposals for a new affordable family housing project, to include non-profit housing developers that promote home ownership opportunities. An amendment to the Redevelopment Plan will be recommended to the Agency Board to ensure the future collection of property tax increment revenue throughout the entire Redevelopment Plan period to support continuing progress. APPLICABILITY OF THE EXISTING IMPLEMENTATION PLAN The Agency has achieved many accomplishments in the Project Area, -particularly the realization of the new Senior Center, 108 new affordable apartments for seniors, and partnership achievements with the Colton Unified School District and private investment developers. Some of the other projects included in the 2005-2009 Implementation Plan have not yet been completed. These projects and programs, however, still represent the type of specific activities the Agency proposes to undertake during the remaining Plan period. These future efforts will remain consistent with the goals for the Project Area, as outlined in the Redevelopment and Implementation Plans. NEEDED IMPLEMENTATION PLAN AMENDMENTS Given the preceding review, an amendment to the Implementation Plan to modify specific activities or to revise goals and objectives is not required at this time. The specific activities and the Project Area's_goals and objectives will be reviewed next year when an updated Implementation Plan is prepared-for 2010-2014. Check Register Dated December 9, 2008 vchlist Voucher List Page: 1 11/19/2008 10:28:59AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 62564 11/6/2008 010563 ALLDREDGE, AMINA 11092008 Birthday Bonus 10-120-110-000-000 5000 Total : 50.00 62565 11/6/2008 010132 CISNEROS, SHEILA 11072008 Birthday Bonus 10-440-110-000-000 50.00 Total : 50.00 62566 11/10/2008 005702 PUBLIC EMPLOYEES' RETIREMENT PRend1017200f Contributions for PRend 10172008 10-022-62-00 21,604.93 Total : 21,604.93 62567 11/10/2008 005702 PUBLIC EMPLOYEES' RETIREMENT PRend103108 Contributions for PRend 10/31/08 10-022-62-00 23,642.92 Total : 23,642.92 62568 11/12/2008 001365 BARBU, DRAGOS S. 11202008 Birthday Bonus 10-380-110-000-000 50.00 Total : 50.00 62569 11/12/2008 010422 HANNA, TERRI 11212008 Birthday Bonus 10-440-110-000-000 5000 Total : 50.00 62570 11/12/2008 001391 BERRY, STEVE 11242008 Birthday Bonus 10-180-110-000-000 4500 10-120-110-000-000 500 Total : 50.00 62571 11/12/2008 010164 GREAT-WEST SEPTEMBER 2( September Deferred Comp payment 10-022-63-00 5,412.90 Total : 5,412.90 62572 11/13/2008 005452 PACIFICARE OF CALIFORNIA 1002025522 NOV EMPLOYEE HEALTH INSURANCE Page: 1 ''OUNCIL AGENDA ITEM NO.` vchlist Voucher List Page: 2 11/1912008 10:28:59AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 62572 11/13/2008 005452 PACIFICARE OF CALIFORNIA (Continued) 10-175-142-000-000 141.87 10-180-142-000-000 1,711.08 10-370-142-000-000 54448 10-380-142-000-000 42279 10-120-142-000-000 1,52777 10-125-142-000-000 777.83 10-140-142-000-000 1,570.52 10-440-142-000-000 2,00345 10-450-142-000-000 532.56 21-572-142-000-000 68799 32-370-142-000-000 155.57 34-400-142-000-000 61882 34-800-142-000-000 35504 10-022-61-00 11,90886 10-172-142-000-000 20397 Total : 23,162.60 62573 11/13/2008 004587 MANAGED HEALTH NETWORK RI 59093 NOV EMPLOYEE INSURANCE 10-120-142-000-000 19.20 10-125-142-000-000 12.80 10-140-142-000-000 19.20 10-172-142-000-000 288 10-175-142-000-000 1 92 10-180-142-000-000 2944 10-370-142-000-000 19.20 10-380-142-000-000 640 10-440-142-000-000 14720 10-450-142-000-000 9.60 21-572-142-000-000 9 60 32-370-142-000-000 448 34-400-142-000-000 992 34-800-142-000-000 896 10-185-142-000-000 640 Total : 307.20 62574 11/13/2008 010764 SAFEGUARD DENTAL &VISION 2211936 NOV EMPLOYEE DENTAL INSURANCE Page 2 i vchlist Voucher List Page: 3 11/19/2008 10:28:69AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 62574 11/13/2008 010764 SAFEGUARD DENTAL &VISION (Continued) 10-022-61-00 39641 Total : 396.41 62575 11/13/2008 006453 S.B. COUNTY AUDITOR/CONTROLLER FY 2007-2008 FY-07/08 Pass Through Payment 33-021-20-00 84,010.00 Total : 84,010.00 62576 11/13/2008 010556 S. B COMMUNITY COLLEGE DIST FY 2007/2008 FY-07/08 Pass Through Payment 33-021-20-00 18,800 00 Total : 18,800.00 62577 11/13/2008 006772 STANDARD INSURANCE COMPANY Nov 2008 NOV. EMPLOYEE DENTAL INSURANCE 10-022-61-00 1,276.80 Total : 1,276.80 62578 11/13/2008 006772 STANDARD INSURANCE COMPANY Nov 00607869 0 NOV EMP LIFE/DISABILITY INSURANCE 34-400-142-000-000 10.52 10-380-142-000-000 6.95 32-370-142-000-000 4.37 10-120-142-000-000 20.85 10-125-142-000-000 13.90 10-140-142-000-000 20.85 10-172-142-000-000 3.13 10-175-142-000-000 2.09 10-180-142-000-000 30.71 10-370-142-000-000 1784 10-450-142-000-000 1043 21-572-142-000-000 9.18 10-185-142-000-000 6.95 10-022-66-00 1,284.30 10-440-142-000-000 54.35 34-800-142-000-000 9.73 Total : 1,506.15 62579 11/13/2008 010737 WESTERN DENTAL SERVICES INC. Nov 002484 NOV EMPLOYEE DENTAL INSURANCE 10-022-61-00 5575 Page: 3 vchlist Voucher List Page: 4 11/19/2008 10:28:59AM CITY OF GRAND TERRACE Bank code: bofa l Voucher Date Vendor Invoice Description/Account Amount 62579 11/13/2008 010737 WESTERN DENTAL SERVICES INC. (Continued) Total : 55.75 62580 11/18/2008 010969 WELCH, MARCUS 10312008 Magician - Halloween Haunt 23-200-64-00 100.00 Total : 100.00 62581 11/25/2008 001001 AA EQUIPMENT CO INC. 097383220 EQUIP MAINT/REPAIRS 10-450-246-000-000 600.35 097383488 EQUIP MAINT/REPAIRS 10-450-246-000-000 267.73 Total : 868.08 62582 11/25/2008 001024 ACCENT PRINT& DESIGN 253533 SR. NEWLETTER PRINTING EXPENSE 10-805-222-000-000 77.58 Total : 77.58 62583 11/25/2008 001156 AMERICAN PLANNING ASSOCIATION 11132008 APA Planning Books 10-370-274-000-000 115.44 Total : 115.44 62584 11/25/2008 010459 ANIMAL EMERGENCY CLINIC 335049 Stray Animal Emergency Svcs 10-190-256-000-000 55.00 Total : 65.00 62585 11/25/2008 010063 BALLOON TEAM PROMOTIONS , 10312008 Balloon Decor-Halloween Haunt 23-200-64-00 323.25 Total : 323.25 62586 11/25/2008 001385 BASKETS AHH .LA CART 2014 Keepsake Boxes-30th Ann. Event 23-200-50-00 267.22 2015 Gift Baskets-Halloween Haunt 23-200-64-00 323.25 Total : 590.47 62587 11/25/2008 010970 BOWEN HAYES SCHOOL OF THE ARTS 101708 Gala Performance 23-200-50-00 50000 Total : 500.00 Page: 4 - i vchlist Voucher List l Page: 5 11/19/2008 10:28:59AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 62588 11/25/2008 001488 BUCHANAN, DAN NOVEMBER November Council Stipend/Auto Allow 32-200-120-000-000 150.00 10-110-120-000-000 250.00 10-110-273-000-000 20000 Total : 600.00 62589 11/25/2008 001713 CA. DEPT OF TRANSPORTATION 182664 Sept 1-215 On/Off ramp maintenance 16-510-238-000-000 299.75 Total : 299.75 62590 11/25/2008 001683 CA. STATE DEPT OF CONSERVATION JUL-SEP 2008 Jul-Sept 2008 SMIP Fees 23-200-21-00 27.95 JUL-SEPT 2008 Jul-Sept SMIP Fees 10-700-01 -1.40 Total : 26.55 62591 11/25/2008 001740 CDW GOVERNMENT INC MGW0320 HP Jetdirect printer driver 10-380-701-000-000 354.11 MHD9123 Pull down screen-Child Care 10-440-219-000-000 98.04 Total : 452.15 62592 11/25/2008 010914 CHASE PHOTOGRAPHY 204 Gala Photography Services 23-200-50-00 500.00 Total : 500.00 62593 11/25/2008 010132 CISNEROS, SHEILA 3RD QTR 2008 3rd Qtr Medical Reimbursement 10-440-139-000-000 492.27 Total : 492.27 62594 11/25/2008 001762 CITY CLERKS ASSOC/CALIFORNIA 2008-2009 2008-09 Membership Dues 10-125-265-000-000 12000 Total : 120.00 62595 11/25/2008 001840 CITY OF COLTON 000869 ANIMAL CONTROL CODE ENF. SRVS 10-190-256-000-000 3,62900 Total : 3,629.00 Page: 5 vchlist Voucher List Page: 6 11/19/2008 10:28:59AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 62596 11/25/2008 010702 CITY OF YUCAIPA 2078 Aug Perch Litigation Materials Fee 10-160-250-000-000 1071 Total : 10.71 62597 11/25/2008 001867 COMMERCIAL LANDSCAPE SUPPLY 158890 LANDSCAPE SUPPLIES 10-450-245-000-000 369.33 Total : 369.33 62598 11/25/2008 010147 CORTES, BEA NOVEMBER November Council Stipend/Auto Allow 32-200-120-000-000 15000 10-110-120-000-000 250.00 10-110-273-000-000 20000 Total : 600.00 62599 11/25/2008 001907 COSTCO#478 2197 C CARE SUPPLIES 10-440-228-000-000 152.96 10-440-220-000-000 50.99 2199 C. CARE SUPPLIES 10-440-228-000-000 12032 10-440-220-000-000 4011 Total : 364.38 62600 11/25/2008 010745 D & E ELECTRICAL CONTRACTORS 368 Water Heater Maint/Repair 10-805-246-000-000 11000 Total : 110.00 62601 11/25/2008 010711 DANKA FINANCIAL SERVICES 68360749 FY 08/09 TOSHIBA COPIER LEASE- 10-172-246-000-000 63.24 10-175-246-000-000 31.62 34-400-246-000-000 63.24 Total : 158.10 62602 11/25/2008 001950 DATA QUICK BI-1375738 October Subscription Service 21-572-246-000-000 5972 34-800-220-000-000 5972 10-380-250-000-000 61 06 Total : 180.50 Page: 6 r vchlist Voucher List Page: 7 11/19/2008 10:28:59AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 62603 11/25/2008 003210 DEPT 32-2500233683 006550/004590i MAINT SUPPLIES 10-440-245-000-000 6.30 014423/204044: MAINT SUPPLIES 10-180-245-000-000 107.67 017968/901282E MAINT SUPPLIES 10-180-245-000-000 32.30 018121/801292f MAINT SUPPLIES 10-180-218-000-000 61.82 10-180-245-000-000 32.36 Total : 240.45 62604 11/25/2008 002082 DISCOUNT SCHOOL SUPPLIES D09695510101 PRESCHOOL SUPPLIES 10-440-228-000-000 666.26 D09695820101 PRESCHOOL SUPPLIES 10-440-223-000-000 46.28 D09695850101 PRESCHOOL SUPPLIES 10-440-228-000-000 16.09 D09695950101 PRESCHOOL SUPPLIES 10-440-228-000-000 14995 D09696160101 PRESCHOOL SUPPLIES 10-440-228-000-000 160.94 P20657880101 PRESCHOOL SUPPLIES 10-440-228-000-000 21 55 Total : 1,061.07 62605 11/25/2008 010115 DUENES, MARION 3RD QTR 2008 3rd Quarter Medical Reimbursement 10-440-139-000-000 435.71 Total : 435.71 62606 11/25/2008 002258 EMPIRE OFFICE MACHINES 75730 Typewriter Service/Repair 10-180-210-000-000 69.00 Total : 69.00 62607 11/25/2008 010537 EXECUTIVE SERVICES 3071 BUILDING CLEANING SERVICES 10-180-255-000-000 18953 Total : 189.53 Page. 7 vchlist Voucher List Page: 8 11/19/2008 10:28:59AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 62608 11/25/2008 002301 FEDEX 299071624 Overnight Delivery Charges 10-172-210-000-000 2512 Total : 25.12 62609 11/25/2008 002450 FERRE', MARYETTA NOVEMBER November Council Stipend 32-200-120-000-000 15000 10-110-120-000-000 25000 Total : 400.00 62610 11/25/2008 002740 FRUIT GROWERS SUPPLY 90190615 Halloween Haunt Supplies 23-200-64-00 11.99 90192059 MAINT SUPPLIES & REPAIRS 10-450-245-000-000 2730 90192698 MAINT SUPPLIES &REPAIRS 10-450-245-000-000 23.52 90197464 MAINT SUPPLIES & REPAIRS 10-450-245-000-000 48.08 90198380 MAINT SUPPLIES & REPAIRS 10-450-245-000-000 74.35 Total : 185.24 62611 11/25/2008 002901 G.T. AREA CHAMBER OF COMMERCE 5307-INSTAL Installation Dinner- L. Garcia 10-110-270-000-000 35.00 5308-LUNCH Sept/Oct Luncheon 10-110-270-000-000 1600 10-120-270-000-000 1600 10-370-270-000-000 800 10-140-270-000-000 800 5349-AD JOINT NEWSLETTER CONTRIBUTION 10-125-213-000-000 87000 Total : 953.00 62612 11/25/2008 002795 GARCIA, LEE ANN NOVEMBER November Council Stipend 32-200-120-000-000 150.00 10-110-120-000-000 75.09 Total : 225.09 `� Page. 8 vchlist Voucher List Page: 9 11/1912008 10:28:59AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 62613 11/25/2008 002835 GIBSON DISCOUNT 106124 Janitorial Supplies 10-440-228-000-000 2943 Total : 29.43 62614 11/25/2008 0.10425 GOLDEN TIGER MARTIAL ARTS 11012008 November Martial Arts Class Dues 10-430-27 495.25 Total : 495.25 62615 11/25/2008 010181 GOPHER PATROL 167216 GOPHER CONTROL SERVICES 10-450-245-000-000 465.00 Total : 465.00 62616 11/25/2008 010152 GREATER RIVERSIDE CHAMBER 45139 2009-10 Membership Investment 10-180-265-000-000 200.00 Total : 200.00 62617 11/25/2008 010632 HIGH TECH SECURITY SYSTEMS 84587 SECURITY CAMERA MAINT AGREEMENT 10-180-246-000-000 20.00 10-450-246-000-000 60.00 Total : 80.00 62618 11/25/2008 010896 HURST, DEBBIE 11122008 Utility Usage-CERT Yard Sale 23-302-30-00 50.25 Total : 50.25 62619 11/25/2008 003490 INMARK/VICTOR 107807 Name Badges/Plates Simon/Powers 10-140-210-000-000 1403 10-370-210-000-000 37.45 Tota 1 : 51.48 62620 11/25/2008 003858 J.Z.'S PARTY CHARM SB-2543 Rental Equipment-Halloween Haunt 23-200-64-00 1,281.78 Total : 1,281.78 62621 11/25/2008 010773 KELLAR SWEEPING INC 4261 FY 08/09 STREET SWEEPING- 16-900-254-000-000 4,200.00 Total : 4,200.00 Page- 9 vchlist Voucher List Page: 10 11/19/2008 10:28:59AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 62622 11/25/2008 004299 LAKESHORE LEARNING MATERIALS 036477 SCHOOL AGE SUPPLIES- 10-440-223-000-000 99 71 Total : 99.71 62623 11/25/2008 010690 LSA ASSOCIATES INC 89659F BARTON SQUARE ENVIRON. CONSULTING SRV: 32-600-217-000-000 6,25750 Total : 6,257.50 62624 11/25/2008 010690 LSA ASSOCIATES INC 89658F TOWN SQUARE EIR 32-600-212-000-000 1,11000 Total : 1,110.00 62625 11/25/2008 010855 MICHAEL BRANDMAN ASSOCIATES 00045461 PREPARE EIR FOR FREEWAY RETAIL SPEC PLAT 32-600-205-001-000 3,080.00 Total : 3,080.00 62626 11/25/2008 010446 MILLER, JIM NOVEMBER November Council Stipend/Auto allow 32-200-120-000-000 15000 10-110-120-000-000 250.00 10-110-273-000-000 200.00 Total : 600.00 62627 11/25/2008 004670 MIRACLE MILE CAR WASH 626276 VEHICLE MAINT 10-180-272-000-000 500 10-440-272-000-000 116.10 Total : 121.10 62628 11/25/2008 010546 MPOWER COMMUNICATIONS 9092542546 November Phone line charges 10-808-235-000-000 4974 10-380-235-000-000 20000 10-190-235-000-000 1,04999 Total : 1,299.73 62629 11/25/2008 010851 PARADIGM PRESSURE WASHING 10312008 FY 08/09 GRAFFITI CLEAN UP 10-180-255-000-000 500.00 Total : 500.00 62630 11/25/2008 005586 PETTY CASH 11152008 Petty Cash Replenishment i Page. 10 { J l vchlist Voucher List - Page: 11 11/19/2008 10:28:59AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 62630 11/25/2008 005586 PETTY CASH (Continued) 10-440-223-000-000 1156.49 Total : 166.49 62631 11/25/2008 010962 POLISHED IMAGE & SUPPLY 043475 DC353537 HONDA 3500 PSI PRESSURE WASHER 10-450-245-000-000 1,69500 10-450-245-000-000 131 36 Total : 1,826.36 62632 11/25/2008 006070 REDLANDS PLUMBING/HEATING 18196 Misc. Plumbing Supplies 10-805-245-000-000 32.97 18337 PLUMBING SUPPLIES 10-180-245-000-000 8083 10-180-245-000-000 6.26 Total : 120.06 62633 11/25/2008 005673 RENTAL SERVICE CORPORATION 39241538002 Equipment Rental-Halloween Haunt 23-200-64-00 338.35 Total : 338.35 62634 11/25/2008 010171 REPUBLIC ELECTRIC 1008111 SIGNAL MAINT& DAMAGE REPAIR 16-510-255-000-000 201.58 1008112 SIGNAL MAINT & DAMAGE REPAIR 16-510-255-000-000 37640 8187 Damaged Conduit Repair 16-510-255-000-000 54581 8188 Street Light Conductor Maint/repair 16-510-255-000-000 9,158.00 8189 New Stub out repair/replacement 16-510-255-000-000 2,376.82 8192 Frozen Conduit Maint/Repair 16-510-255-000-000 5,051 73 Total : 17,710.34 62635 11/25/2008 010723 RICHARD POPE &ASSOCIATES 3801 ORANGE GROVE PKWY CONSTRUCTION PLAN: 13-445-710-000-000 1,793.00 Page. 11 vchlist Voucher List Page: 12 11/19/2008 10:28:59AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 62635 11/25/2008 010723 RICHARD POPE &ASSOCIATES (Continued) Total : 1,793.00 62636 11/25/2008 006335 ROQUET PAVING INC 0807-08B SIDEWALK/CURB/GUTTER REPAIR 14 LOCATION 16-900-260-000-000 10,158 00 Total : 10,158.00 62637 11/25/2008 006341 ROSENOW SPEVACEK GROUP INC 0021821 CONSULTING SERVICES FY 2007-08 32-370-250-000-000 2,481.25 Total : 2,481.25 62638 11/25/2008 006531 S B COUNTY SHERIFF 8669 FY 08/09 CONTRACT LAW ENF. SERVICES 10-410-255-000-000 4,30704 10-410-256-000-000 130,679 17 14-411-256-000-000 24,181 79 Total : 159,168.00 62639 11/25/2008 010971 SAN BERNARDINO SYMPHONY ASSOC F-C9,11 2008-09 Membership Dues 23-200-50-00 500.00 Total : 500.00 62640 11/25/2008 006614 SCHWAB, THOMAS 3RD QTR 2008 3rd Qtr Medical Reimbursement 10-120-139-000-000 37204 Total : 372.04 62641 11/25/2008 010664 SHELL FLEET MANAGEMENT 8000209687811 Maintenance Vehicle Fuel 10-180-272-000-000 64825 Total : 648.25 62642 11/25/2008 010696 SIPE, BOBBI 11052008 Banner Deposit Refund 23-302-51-00 5000 Total : 50.00 62643 11/25/2008 006681 SMART& FINAL 192788 SCHOOL-AGE SUPPLIES- 10-440-223-000-000 116.66 194839 SCHOOL-AGE SUPPLIES- 10-440-223-000-000 9566 Total : 212.32 Page 12 vchlist Voucher List Page: 13 11/19/2008 10:28:59AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 62644 11/25/2008 006720 SO.CA.EDISON COMPANY 11062008 October Street Light Utility charges 16-510-238-000-000 5,21334 26-600-238-000-000 4980 26-601-238-000-000 41.50 26-602-238-000-000 58.10 Total : 5,362.74 62645 11/25/2008 006730 SO.CA.GAS COMPANY 11042008 October Utility Charges 10-190-238-000-000 243.99 10-440-238-000-000 37.29 10-180-272-000-000 51.11 10-440-272-000-000 17.04 34-800-272-000-000 1703 Total : 366.46 62646 11/25/2008 006778 STAPLES CREDIT PLAN 72086 30th Anniversary Gala Items 23-200-50-00 498.93 77704 PDF Converter Software 10-380-210-000-000 194.38 8185833001 Misc Kitchen/Code Enf Office Supplies 10-190-210-000-000 37.43 10-180-218-000-000 15094 8711144001 Misc Office Supplies 10-180-210-000-000 82.85 8740425001 Misc Office Supplies/Copy paper supply 10-140-210-000-000 413.72 10-190-212-000-000 184.21 Total : 1,562.46 62647 11/25/2008 006898 SYSCO FOOD SERVICES OF L.A. 811050598 C CARE FOOD & SUPPLIES 10-440-220-000-000 602.83 811120555 C CARE FOOD & SUPPLIES 10-440-220-000-000 674.75 Total : 1,277.58 62648 11/25/2008 007034 TRANSPORTATION ENGINEERING 849 September consulting Svcs 10-370-255-000-000 2,365.00 Page. 13 vchlist Voucher List Page: 14 11/19/2008 10:28:59AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 62648 11/25/2008 007034 TRANSPORTATION ENGINEERING (Continued) 849A FY 08/09 CONSULTING SERVICES 10-370-255-000-000 50000 Total : 2,865.00 62649 11/25/2008 007220 UNDERGROUND SERVICE ALERT 1020080275 DIG ALERT MONTHLY SERVICES 16-900-220-000-000 3750 Total : 37.50 62650 11/25/2008 007854 WESTERN EXTERMINATORS CO 390169 PEST CONTROL 10-180-245-000-000 86.50 10-440-245-000-000 121 00 10-805-245-000-000 3300 34-400-246-000-000 3850 390169A Pico Park Spray service: 10/31/08 10-450-245-000-000 12500 Total : 404.00 62651 11/25/2008 007938 WIRZ& COMPANY 55153 Neighborhood Watch flyers 10-180-230-000-000 32.33 Total : 32.33 62652 11/25/2008 007984 YOSEMITE WATERS 20927425 October Water Service 10-190-238-000-000 28146 10-440-238-000-000 15330 10-805-238-000-000 2730 34-400-238-000-000 770 Total : 469.76 62653 11/25/2008 010697 ZIONS BANK 0010053988684 December 2008 HVAC Lease pmt 10-180-257-000-000 14,409.50 Total : 14,409.50 62654 11/25/2008 010819 ZUNIGA, ANNA 3RD QTR 2008 3rd Qtr 2008 Medical Reimbursement 10-440-139-000-000 20000 Total : 200.00 11/14/2008 007400 U S BANK TRUST N.A. NOVEMBER '97 COP MONTHLY LEASE PAYMENT Page. 14 vchlist V6 --<;ier List ` Page 15 11/19/2008 10:28:59AM CITY OF GRAND TERRACE Bank code • bofa Voucher Date Vendor Invoice Description/Account Amount 11/14/2008 007400 U S BANK TRUST N A (Continued) 33-300-206-000-000 22,563 56 Total : 22,563.56 92 Vouchers for bank code : bofa Bank total : 459,769.01 92 Vouchers in this report Total vouchers : 459,769.01 I dertify that to the best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate for the operation of City and Agency. Bernie Simon , Finance Director Page 15 City of Grand Terrace Warrant Register Index FD No. Fund Name Dept No. Department Name General Account Numbers 10 GENERAL FUND 110 CITY COUNCIL 110 SALARIES/WAGES 11 Street Fund 120 CITY MANAGER 139 EMPLOYEES'BENEFIT PLAN 12 Storm Drain Fund 125 CITY CLERK 140 RETIREMENT 13 Park Fund 140 FINANCE 142 HEALTH/LIFE INSURANCE 14 AB 3229 COPS Fund 160 CITY ATTORNEY 143 WORKERS'COMPENSATION 15 Air Quality Improvement Fund 172 BUILDING&SAFETY 138/141 MEDICARE/SUI 16 Gas Tax Fund 175 PUBLIC WORKS 210 OFFICE EXPENSE 17 Traffic Safety Fund/TDA Fund 180 COMMUNITY SERVICES 218-219 NON-CAPITAL FURN/SMALL TOOLS 19 Facilities Development Fund 185 RENTAL INSPECTION PROGRAM 220 SPECIAL DEPARTMENTAL EXP 20 Measure I Fund 190 GENERAL GOVERNMENT(NON-DEPT) 230 ADVERTISING 21 Waste Water Disposal Fund 370 COMMUNITY&ECONOMIC DEV 235 COMMUNICATIONS 26 LSCPG/LGHTG Assessment Dist 380 MGT INFORMATION SYSTEMS 238-239 UTILITIES 44 Bike Lane Capital Fund 410 LAW ENFORCEMENT 240-242 RENTS&LEASES 46 Street Improvement Projects 430 RECREATION SERVICES 245-246 MAINT BLDG GRNDS EQUIPMNT 47 Barton Rd. Bridge Project 440 CHILD CARE 250-251 PROFESSIONAL SERVICES 32 CRA-CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 255-256 CONTRACTUAL SERVICES 33 CRA-DEBT SERVICE FUND 631 STORM DRAIN MAINTENANCE 260 INSURANCE& SURETY BONDS 34 CRA-LOW& MOD HOUSING 801 PLANNING COMMISSION 265 MEMBERSHIPS& DUES 802 CRIME PREVENTION UNIT 268 TRAINING 804 HISTORICAL&CULTURAL COMM. 270 TRAVEL/CONFERENCES/MTGS 805 SENIOR CITIZENS PROGRAM 272 FUEL&VEHICLE MAINTENANCE 807 PARKS&REC COMMITTEE 570 WASTEWATER TREATMENT 808 EMERGENCY OPERATIONS FROG. 33-300 DEBT SERVICE 7XX FACILITIES IMPRV(NO CIP) 700 COMPUTER-RELATED 701 VEHICLES& EQUIPMENT vchlist Voucher List Page: 1 12103/2008 3:37:13PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 62655 11/20/2008 010164 GREAT-WEST 11202008 October Loan Payments 10-022-64-00 1,778.62 Total : 1,778.62 62656 11/24/2008 010446 MILLER, JIM SEPTEMBER September Stipend/Auto Allow. 10-110-120-000-000 250.00 10-110-273-000-000 200.00 32-200-120-000-000 150.00 Total : 600.00 62657 11/24/2008 010164 GREAT-WEST OCTOBER 200E October Deferred Comp Payment 10-022-63-00 25,727.95 Total : 25,727.96 62658 11/24/2008 005702 PUBLIC EMPLOYEES' RETIREMENT PRend1114200E Contributions for PRend 11-14-2008 10-022-62-00 22,489.57 Total : 22,489.57 62659 11/25/2008 010290 KAISER PERMANENTE 00-0005559630- COUNCIL MEDICAL-GARCIA 10-110-120-000-000 174.91 10-110-142-000-000 356.09 Total : 531.00 62661 12/2/2008 010079 CASH 11252008 Purchase ofAPN: 1178-201-02 44-200-623-000-000 15,511.95 Total : 15,511.95 62662 12/2/2008 010079 CASH 11252008 Purchase of APN- 1178-201-01 44-200-623-000-000 51,241.73 Total : 51,241.73 62663 12/2/2008 001907 COSTCO#478 2009-Renewal 2009 Renwal#-111782338723 10-190-265-000-000 60.00 10-440-228-000-000 90.00 Total : 150.00 62664 12/2/2008 005702 PUBLIC EMPLOYEES' RETIREMENT PRendl 128200E Contributions for PRend 11-28-08 Page: 1 vchlist Voucher List Page: 2 12/03/2008 3:37:13PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 62664 12/2/2008 005702 PUBLIC EMPLOYEES' RETIREMENT (Continued) 10-022-62-00 22,261.50 Total : 22,261.50 62665 12/2/2008 005452 PACIFICARE OF CALIFORNIA 1002043581 DEC EMPLOYEE HEALTH INS 10-370-142-000-000 54448 10-380-142-000-000 531 84 10-440-142-000-000 2,003.45 10-450-142-000-000 532.56 21-572-142-000-000 687.99 32-370-142-000-000 155.57 34400-142-000-000 61882 34-800-142-000-000 355.04 10-022-61-00 10,941.37 10-120-142-000-000 1,52777 10-125-142-000-000 777.83 10-140-142-000-000 1,570.52 10-172-142-000-000 203.97 10-175-142-000-000 141.87 10-180-142-000-000 1,711.08 Total : 22,304.16 62666 12/3/2008 006508 S.B. COUNTY INFO SERV. DEPT. OCU0810 Purchase 6 portable radios-deputy use 10-410-701-009-000 19,158.00 Total : 19,158.00 62667 12/3/2008 006531 S B. COUNTY SHERIFF 8684A Computer purchase-deputy use 10-410-701-009-000 1,378.35 Total : 1,378.35 62668 12/9/2008 001040 ADDINGTON, MATTHEW NOVEMBER November Commission Stipend 10-801-120-000-000 50.00 SEPTEMBER September Commission Stipend 10-801-120-000-000 50.00 Total : 100.00 62669 12/9/2008 010158 AMSTERDAM PRINTING 1757216 2009 Attendance Calendar Page: 2 vchlist Voucher List Page: 3 12/03/2008 3:37:13PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 62669 12/9/2008 010158 AMSTERDAM PRINTING (Continued) 10-440-210-000-000 41.89 Total : 41.89 62670 12/9/2008 010678 ARCHIVE MANAGEMENT SERVICE 0075817 FY 08/09 BACKUP TAPE STORAGE 10-180-250-000-000 55.27 10-140-250-000-000 55.26 Total : 110.53 62671 12/9/2008 001206 ARROWHEAD CREDIT UNION OCT-NOV 2008 Oct-Nov City Visa Charges 10-110-270-000-000 52500 10-120-210-000-000 197.72 10-120-220-000-000 13.90 10-120-270-000-000 1,060.00 10-125-270-000-000 425.00 10-180-218-000-000 165.11 10-180-268-000-000 45.00 10-180-272-000-000 152.74 10-190-220-000-000 520.91 10-190-251-000-000 117.02 10-370-210-000-000 3769 10-380-701-000-000 85.27 10-440-228-000-000 7056 10-440-245-000-000 898.16 23-200-50-00 1,346.52 23-200-64-00 875.71 34-800-270-000-000 543.24 Total : 7,079.56 62672 12/9/2008 001213 AT&T 9098247013793 Nov-Dec Childcare dsl Service 10-440-245-000-000 7446 Total : 74.46 62673 12/9/2008 010293 AVAYA, INC. 2728069374 PHONE/VOICEMAIL SYSTEM MAINT 10-190-246-000-000 183.46 Total : 183.46 62674 12/9/2008 001391 BERRY, STEVE 01562E Fuel Reimb.-extra duties-Acting CM Page: 3 vchlist Voucher List Page: 4 12/03/2008 3:37:13PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 62674 12/9/2008 001391 BERRY, STEVE (Continued) 10-180-272-000-000 155.74 120222008 Fuel Reimb-extra duties-Acting CM 10-180-272-000-000 78.85 Total : 234.59 62675 12/9/2008 010968 BUCK CONSULTANTS LLC 2009416 October GASB45 Datawork 10-140-250-000-000 2,284.55 Total : 2,284.55 62676 12/9/2008 001739 CENTRAL CITY SIGN SERVICE 32868 Street Signs 16-900-220-000-000 426.69 Total : 426.69 62677 12/9/2008 010218 CHEVRON &TEXACO CARD SERVICES 15362900 Maintenance Vehicle Fuel 10-180-272-000-000 289.03 Total : 289.03 62678 12/9/2008 010702 CITY OF YUCAIPA 2092 Perchlorate Litigation Svc/Materials 10-160-250-000-000 70.17 Total : 70.17 62679 12/9/2008 010866 CIVIC PLUS 62237 WEBSITE MAINT FEE 10-125-250-000-000 61500 Total : 615.00 '62680 12/9/2008 010086 COMSTOCK, TOM NOVEMBER November Commission Stipend 10-801-120-000-000 50.00 SEPTEMBER September Commission Stipend 10-801-120-000-000 50.00 Total : 100.00 62681 12/9/2008 010972 CONSOLIDATED REPROGRAPHICS 321823 Full Color/Size Prints 34-400-210-000-000 248.09 Total : 248.09 62682 12/9/2008 001907 COSTCO#478 2201 C. CARE SUPPLIES ` Page. 4 vchlist Voucher List Page: 5 12/03/2008 3:37:13PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 62682 12/9/2008 001907 COSTCO#478 (Continued) 10-440-228-000-000 100.11 10-440-220-000-000 120.56 10-190-220-000-000 96.13 Total : 316.80 62683 12/9/2008 001662 CSMFO D23891 2009 Subscription-Bernard Simon 10-140-265-000-000 110.00 Total : 110.00 62684 12/9/2008 001942 DATA TICKET INC. 25554 FY 08109 PARKING CITE PROCESSING 10-140-255-000-000 100.00 Total : 100.00 62685 12/9/2008 003210 DEPT 32-2500233683 001114/502471,e MAINT SUPPLIES 10-180-245-000-000 92.24 019793/701313E MAINT SUPPLIES 10-180-245-000-000 146.70 019795/702509E MAINT SUPPLIES 10-180-245-000-000 495.54 024286/22716& MAINT SUPPLIES 10-180-218-000-000 69.00 025167/108367E MAINT SUPPLIES 10-180-218-000-000 2.56 026898/003427- MAINT SUPPLIES 10-180-218-000-000 2.91 10-180-245-000-000 152.45 0610000308386 756847000252 Merchandise Return 10-180-245-000-000 -75.27 0610000310699 078275113244 Timer merch return 10-180-245-000-000 -32.17 Total : 853.96 62686 12/9/2008 010537 EXECUTIVE SERVICES 3078 Pico Park Concession Stand Cleaning 10-450-245-000-000 175.00 Total : 175.00 Page- 5 vchlist Voucher List Page: 6 12/03/2008 3:37:13PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 62687 12/9/2008 002740 FRUIT GROWERS SUPPLY 90200591 MAINT SUPPLIES & REPAIRS 10-450-245-000-000 558 90201267 MAINT SUPPLIES & REPAIRS 10-450-245-000-000 31.28 Total : 36.86 62688 12/9/2008 010258 GMAC PAYMENT PROCESSING CENTER 024910315936 '07 TAHOE LEASE 10-120-273-000-000 55407 Total : 554.07 62689 12/9/2008 002867 GOLDEN PROTECTIVE SERVICES 101762 RUBBER GLOVES 10-440-228-000-000 85.98 Total : 85.98 62690 12/9/2008 002875 GOUT FINANCE OFFICERS ASSOC. 0033001 2009 Membership Dues 10-140-265-000-000 185.00 Total : 185.00 62691 12/9/2008 010559 GST-JAGUAR RV1305282 MCAFEE GOLD TECH SUPPORT VIRUS DEFENSE 10-380-249-000-000 808.13 Total : 808.13 62692 12/9/2008 003152 HARPER & BURNS LLPN OCTOBER 200E October Legal Services Rendered 10-160-250-000-000 13,015.23 Total : 13,015.23 62693 12/9/2008 003171 HINDERLITER de LLAMAS &ASSOC. 0014744-IN 4th Qtr 2008 Sales Tax Svcs 10-140-250-000-000 150.00 32-370=250-000-000 150.00 Total : 300.00 62694 12/9/2008 010520 K&A ENGINEERING 7690 PHASE II ENGINEERING FOR FREEWAY RETAIL 32-600-205-001-000 2,09706 Total : 2,097.06 62695 12/9/2008 010812 LOWE'S COMMERCIAL SERVICES 14101 MAINT SUPPLIES 10-180-245-000-000 32.29 Page. 6 I vchlist Voucher List Page: 7 12/03/2008 3:37:13PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 62695 12/9/2008 010812 LOWE'S COMMERCIAL SERVICES (Continued) Total : 32.29 62696 12/9/2008 010690 LSA ASSOCIATES INC. 89889 October Svcs- Ritz Tract 23-302-45-00 1,54000 Total : 1,540.00 62697 12/9/2008 010611 MCNABOE, DARCY NOVEMBER November Commission Stipend 10-801-120-000-000 50.00 SEPTEMBER September Commission Stipend 10-801-120-000-000 5000 Total : 100.00 62698 12/9/2008 010097 NEXTEL COMMUNICATIONS 410575025-074 9/21-10/20 Nextel Wireless Svc 10-180-240-000-000 593.13 10-440-235-000-000 53.56 Total : 646.69 62699 12/9/2008 005400 OFFICE DEPOT 451329520-001 Misc. Office Supplies 10-120-210-000-000 136.72 Total : 136.72 62700 12/9/2008 001456 OFFICE MAX CONTRACT INC. 358613 Misc Office Supplies 10-440-210-000-000 27.20 Total : 27.20 62701 12/9/2008 010784 PAPER RECYCLING &SHREDDING 106926 On Site Document Shredding 10-180-210-000-000 133.00 10-140-250-000-000 133.00 Total : 266.00 62702 12/9/2008 005586 PETTY CASH 12012008 Petty Cash Replenishment 10-440-221-000-000 6663 10-440-228-000-000 18.64 Total : 85.27 62703 12/9/2008 010663 PHELPS, BRIAN NOVEMBER November Commisson Stipend 10-801-120-000-000 50.00 Page: 7 vchlist Voucher List Page: 8 12/03/2008 3:37:13PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 62703 12/9/2008 010663 PHELPS, BRIAN (Continued) SEPTEMBER September Commission Stipend 10-801-120-000-000 50.00 Total : 100.00 62704 12/9/2008 010171 REPUBLIC ELECTRIC 10164 Emitter return restock charges 10-410-701-000-000 150.00 Total : 150.00 62705 12/9/2008 006310 ROADRUNNER STORAGE 8629 December Storage room rentals 10-140-241-000-000 119.00 34-500-726-000-000 13900 Total : 258.00 62706 12/9/2008 006531 S.B. COUNTY"SHERIFF 8684 1st Qtr 08/09 Overtime/Expenses 10-410-250-000-000 19,892.49 10-410-256-000-000 680.73 Total : 20,573.22 62707 12/9/2008 006435 SAN BERNARDINO, CITY OF 3794 ANIMAL SHELTER SERVICES 10-190-256-000-000 61500 Total : 615.00 62708 12/9/2008 006720 SO.CA.EDISON COMPANY 11292008 November Electric Utility Usage 10-172-238-000-000 29.25 10-175-238-000-000 36.56 34-400-238-000-000 80.43 10-190-238-000-000 2,449.61 10-450-238-000-000 1,43758 16-510-238-000-000 25953 Total : 4,292.96 62709 12/9/2008 010856 STANTEC CONSULTING INC 261447 PREPARE FREEWAY RETAIL PROJ SPEC PLAN 32-600-205-001-000 3,317.00 Total : 3,317.00 62710 12/9/2008 010136 SWRCB FEES 0820249 ANNUAL FEE-WATER DISCHARGE REQ. 10-631-255-000-000 4,500.00 } Page: 8 vchlist Voucher List Page: 9 12/03/2008 3:37:13PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 62710 12/9/2008 010136 SWRCB FEES (Continued) Total : 4,500.00 62711 12/9/2008 006898 SYSCO FOOD SERVICES OF L.A. 811190546 C. CARE FOOD & SUPPLIES 10-440-220-000-000 59544 811260670 C CARE FOOD & SUPPLIES 10-440-220-000-000 453.56 Total : 1,049.00 62712 12/9/2008 007102 T Y.LIN INTERNATIONAL 0811387 CHG ORD#4 BARTON BRIDGE 47-100-250-001-000 15,257 40 Total : 15,257.40 62713 12/9/2008 010586 THE JAMIESON GROUP 2008-155 October Redevelopmnt Consulting Svcs 32-370-255-000-000 312.50 Total : 312.50 62714 12/9/2008 010252 TRAFFIC OPERATIONS INC 8393 NEW SPEED LIMIT MARKINGS/SIGNS 20-200-723-000-000 5,200.00 Total : 5,200.00 62715 12/9/2008 007220 UNDERGROUND SERVICE ALERT 1120080274 DIG ALERT MONTHLY SERVICES 16-900-220-000-000 60.00 Total : 60.00 62716 12/9/2008 010973 V&A CONSULTING ENGINEERS 10914 Sewer Flow Monitoring Service 21-573-603-000-000 9,100.00 Total : 9,100.00 62717 12/9/2008 001038 VERIZON WIRELESS-LA 0711508236-NO November Wireless Service 34-400-235-000-000 160.22 Total : 160.22 62718 12/9/2008 007843 WEST COAST ARBORISTS INC 55861 TREE SERVICES 16-900-260-000-000 40500 Total : 405.00 62719 12/9/2008 007920 WILLDAN 062-9994 PROFESSIONAL SERVICES 10-172-250-000-000 4,359.50 Page: 9 vchlist Voucher List Page: 10 12/03/2008 3:37:13PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 62719 12/9/2008 007920 WILLDAN (Continued) 062-9995 PROFESSIONAL SERVICES 10-175-255-000-000 48000 Total : 4,839.50 62720 12/9/2008 007925 WILSON, DOUG NOVEMBER November Commission Stipend 10-801-120-000-000 5000 SEPTEMBER September Commission Stipend 10-801-120-000-000 5000 Total : 100.00 62721 12/9/2008 007938 WIRZ& COMPANY 55420 Business Cards-W. Stanckiewitz 10-110-210-000-000 73.27 55465 Council Letterhead 10-110-210-000-000 98.05 55466 Corresp. Stationary-W. Stanckiewitz 10-110-210-000-000 17078 Total : 342.10 62722 12/9/2008 007987 XEROX CORPORATION 037143423 CC 55 COPIER LEASE- 10-190-700-000-000 334.49 10-190-700-000-000 21 69 10-190-212-000-000 4.23 037143424 CC265 COPIER LEASE 10-190-700-000-000 270.66 10-190-700-000-000 1786 10-190-212-000-000 311 104819248 Staples for CC55 Copier 10-190-212-000-000 118.83 Total : 770.87 67 Vouchers for bank code: bofa Bank total : 287,865.87 67 Vouchers in this report p Total vouchers : 287,865.87 } Page: 10 vchlist Voucher List Page: 11 12/03/2008 3:37:13PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount I certify that to the best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate for the operation of City and Agency. Bernie Simon, Finance Director Page. 11 City of Grand Terrace Warrant Register Index FD No. Fund Name Dept No. Department Name General Account Numbers 10 GENERAL FUND 110 CITY COUNCIL 110 SALARIES/WAGES 11 Street Fund' 120 CITY MANAGER 139 EMPLOYEES' BENEFIT PLAN 12 Storm Drain Fund 125 CITY CLERK 140 RETIREMENT 13 Park Fund 140 FINANCE 142 HEALTH/LIFE INSURANCE 14 AB 3229 COPS Fund 160 CITY ATTORNEY 143 WORKERS'COMPENSATION 15 Air Quality Improvement Fund 172 BUILDING&SAFETY 138/141 MEDICARE/SUI 16 Gas Tax Fund 175 PUBLIC WORKS 210 OFFICE EXPENSE 17 Traffic Safety Fund/TDA Fund 180 COMMUNITY SERVICES 218-219 NON-CAPITAL FURN/SMALL TOOLS 19 Facilities Development Fund 185 RENTAL INSPECTION PROGRAM 220 SPECIAL DEPARTMENTAL EXP 20 Measure I Fund 190 GENERAL GOVERNMENT(NON-DEPT) 230 ADVERTISING 21 Waste Water Disposal Fund 370 COMMUNITY&ECONOMIC DEV 235 COMMUNICATIONS 26 LSCPG/LGHTG Assessment Dist 380 MGT INFORMATION SYSTEMS 238-239 UTILITIES 44 Bike Lane Capital Fund 410 LAW ENFORCEMENT 240-242 RENTS& LEASES 46 Street Improvement Projects 430 RECREATION SERVICES 245-246 MAINT BLDG GRNDS EQUIPMNT 47 Barton Rd. Bridge Project 440 CHILD CARE 250-251 PROFESSIONAL SERVICES 32 CRA-CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 255-256 CONTRACTUAL SERVICES 33 CRA-DEBT SERVICE FUND 631 STORM DRAIN MAINTENANCE 260 INSURANCE&SURETY BONDS 34 CRA-LOW&MOD HOUSING 801 PLANNING COMMISSION 265 MEMBERSHIPS&DUES 802 CRIME PREVENTION UNIT 268 TRAINING 804 HISTORICAL&CULTURAL COMM. 270 TRAVEUCONFERENCES/MTGS 805 SENIOR CITIZENS PROGRAM 272 FUEL&VEHICLE MAINTENANCE 807 PARKS&REC COMMITTEE 570 WASTEWATER TREATMENT 808 EMERGENCY OPERATIONS PROG. 33-300 DEBT SERVICE 7XX FACILITIES IMPRV(NO CIP) 700 COMPUTER-RELATED 701 VEHICLES & EQUIPMENT J Page 12 PENDING CITY CWNCILAPROVAL CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING -NOVEMBER 18,2008 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on November 18, 2008, at 6:00 p.m. PRESENT: Maryetta Ferrd, Mayor Lee Ann Garcia, Mayor Pro Tem Bea Cortes, Councilmember Jim Miller, Councilmember Dan Buchanan, Councilmember Brenda Mesa, City Clerk Steve Berry, Acting City Manager Bernard Simon, Finance Director Joyce Powers, Community& Economic Development Director Richard Shields, Building& Safety Director John Harper, City Attorney Lt. Mike Newcombe, San Bernardino County Sheriff's Department ABSENT: Tom Schwab, City Manager John Salvate, San Bernardino County Fire Department The City Council meeting was opened with Invocation by Pastor Pat Bower, Calvary, the Brook Church, followed by the Pledge of Allegiance led by Councilman Jim Miller. ITEMS TO DELETE -None SPECIAL PRESENTATIONS 2A. .3 Anniversary Presentation- City Staff Mayor Ferrel, announced that this is the next to the last 30"Anniversary Celebration Event. Every month the Council has honored a group, an organization, or an individual that has made a difference to the City of Grand Terrace. She feels that the City has had 30 years of outstanding employee contributions. She thanked those who came from a great distance to participate in this presentation. She stated that the stability of the City is greatly dependant upon the employees who really care about the City. The Council would like to honor the employees of the past and present. Tom Schwab, City Manager,thanked the Mayor and the Council for giving him the time to address them. He welcomed Walt Stanckiewitz to the City Council and congratulated Jim Miller and Lee Ann Garcia on their re-election. As Grand Terrace celebrates 30 years, he COUNCIL AGENDA ITEM NO. Council Minutes 11/18/2008 Page 2 feels that it is appropriate to thank and honor the current and previous employees. He feels that other than the City Council itself, the City employees are the ones that make the most difference in deciding whether a City is successful or not. He has always considered Grand Terrace his home. He moved to Grand Terrace in 1984 and both ofhis daughters have grown up in Grand Terrace. It is an honor and privilege to have served Grand Terrace for 24 years. He was hired in 1984 as the Finance Director and hired as the City Manager in 1989. It is wonderful to see some of the past employees. He feels that it is those employees that have made what Grand Terrace is today. City Hall is a very different place than it was 20 years ago. He thanked this City Council and the previous City Council's for allowing staff to do things that didn't always fit within the typical mold of a City. He feels that the stability of the City is greatly due to the tenure of the employees. In the 30 years that Grand Terrace has been a City there has only been three City Managers. He pointed out a few employees that are long-time employees. He thanked the first City Manager Seth Armstead for being the founding City Manager of Grand Terrace and for helping make Grand Terrace what it is today. Mayor Ferrd had former employees and present employees tell their name,number of years that they have worked for the City and the Department that they worked for. She presented each of them with a small token of appreciation from the City. Steve Berry,Acting City Manager, stated that it is good to see City Manager, Tom Schwab and deserves a round of applause. He also stated that it is good to see a lot of the former employees. This has been an eventful year for the City. He feels that one of the greatest assets that they have are the employees. Realistically this is the group of people that placed Grand Terrace in the Top 100 Cities in the United States. Grand Terrace doesn't have a lot of issues like some of the surrounding cities. It is a very well run City because of the City Manager and the employees. He believes that there is a level of commitment from the .employees that will go that extra mile. Staff has spent hundreds of hours on the 301h Anniversary Celebration this year. He stated that this City has a mission to quality services. He feels that there is a philosophy of conservativeness in its spending and he knows that our employees truly care about this City. 2B. Swearing in New Community Emergency Response Team(C.E.R.T. ) Members City Clerk Brenda Mesa swore in the new Members of the Community Emergency Response Team(C.E.R.T.). CONSENT CALENDAR CC-2008-96 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0, to approve the following Consent Calendar Items: Council Minutes 11/18/2008 Page 3 3A. Approve Check Register Dated November 18, 2008 3B. Waive Full Reading of Ordinances on Agenda 3C. Approval of 10-28-2008 Minutes ITEM REMOVED FROM THE CONSENT CALENDAR 3D. Approve Amended Cooperative Agreement Between Colton and Grand Terrace for the Barton Road Bridge Replacement Project CC-2008-97 MOTION BY COUNCILMEMBER MILLER, SECOND BY MAYOR PRO TEM GARCIA,CARRIED 5-0,to approve the Amended Cooperative Agreement Between Colton and Grand Terrace for the Barton Road Bridge Replacement Project PUBLIC COMMENT -None REPORTS 5A. Committee Reports 1. Emergency Operations Committee a. Minutes of October 7, 2008 CC-2008-98 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER BUCHANAN, CARRIED 5-0, to accept the October 7, 2008 Minutes of the Emergency Operations Committee. 2. Historical and Cultural Activities Committee a. Minutes of October 6, 2008 CC-2008-99 MOTION BY COUNCILMEMBER BUCHANAN, SECOND BY COUNCILMEMBER MILLER, CARRIED 5-0, to accept the October 6, 2008 Minutes of the Historical and Cultural Activities Committee. 5B. Council Reports Mayor Ferrd, stated that Measure G passed in this last election, which is the Bond Measure for the Colton Joint Unified School District. She requested that a facility update report be given to the Council on High School #3 monthly by our Board Member Representative if possible. She would like these reports to begin in January and to be placed first on the agenda. She feels that it is extremely important that the Council is kept abreast of the progress of High School Number 3, which will be in Grand Terrace. Council Minutes 11/18/2008 Page 4 Mayor Pro Terri Garcia,thanked the City for the opportunity to serve four more years and all those who ran the election. This was the fourth time that she ran for Council and this was by far the most civil and cordial of all the elections. She expressed her excitement in seeing all of the employees, past and present. She reported that the Chamber of Commerce luncheon was held today, they did a wonderful job of having a thanksgiving feast. Their Market night was held last night at the new location, Azure Hills Church. She was unable to attend but heard it was wonderful. They had fresh fruits and vegetables and over 40 vendors . The next one will be held on December 151h from 4:30 p.m.to 8:00 p.m. Senator Bob Dutton, Assemblyman Bill Emmerson and San Bernardino County Supervisor Paul Bianne will have a progressive open house on December 11,2008 from 5:00 to 8:00 p.m. in their office. The holiday decorating contest is coming up. It is for homes, businesses or neighborhood block. She reported that Dick Larson, County Treasurer/Tax Collector was the speaker at the Chamber Luncheon and feels that he was very interesting. Councilmember Cortes, reported that the City applied for a SANBAG Grant to obtain property on South Mt. Vernon in order to have a new street lane with curb,gutter, sidewalk and a new bike lane. We were unable to get the grant because we did not acquire the property to give the right-of-way. She had a meeting with Victoria Baker, and asked her if there was anything that we could do. They did some changes in the criteria for the grant and it is looking promising. She questioned if Richard Shields has an update. Richard Shields,Director of Building&Safety/Public Works,responded that he received a letter from Victoria Baker from SANBAG and requesting an updated estimate as far as the scope is concerned. She knows that the project has been reduced. He is going to send an updated estimate along with a site plan in hopes that we will get the grant. She didn't tell him that we got the grant but it sounds really good for the City. Councilmember Cortes,thanked the Sheriffs Department for their efforts on Election night. She requested that the meeting be adjourned in memory of Robert Moore, a long-time resident that just recently passed away. She wished everyone a Happy Thanksgiving. Councilmember Miller, reported that the Lion's Club lost one of their members, Wilson Thompson and also requested that the meeting be adjourned in his memory as well. He thanked everyone who voted this past election day and put their trust in him for another four years. Councilmember Buchanan,congratulated Jim Miller and Lee Ann Garcia on their re-election and also congratulated Walt Stanckiewitz on his election. He expressed his appreciation for a good campaign. Mayor Ferre, thanked City Clerk Mesa for getting the Municipal Code on-line. Council Minutes 11/18/2008 Page 5 PUBLIC HEARING -None UNFINISHED BUSINESS -None NEW BUSINESS 8A. Participation in We-Tip Member City Program CC-2008-100 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0, approve Participation in the We-Tip Member City Program and appropriate $1,500.00 annually. 8B. Resolution Electing to Be Subject to Public Employees' Medical and Hospital Care Act Only with Respect to Members of a Specific Employee Organization and Fixing the Employer's Contribution for Employees and the Employer's Contribution for Annuitants at Different Amounts CC-2008-101 MOTION BY COUNCILMEMBER MILLER,SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0,to approve Resolutions Electing to Be Subject to Public Employees' Medical and Hospital Care Act Only with Respect to Members of a Specific Employee Organization and Fixing the Employer's Contribution for Employees and the Employer's Contribution for Annuitants at Different Amounts. 8C. Actuarial Valuation Report of the City's Proposed Retiree Health Program CC-2008-102 MOTION BY COUNCILMEMBER BUCHANAN,SECOND BY MAYOR FERRE, CARRIED 5-0, to approve the Actuarial Valuation Report of the City of Grand Terrace Proposed Post-retirement Health Insurance as presented in report dated November 11, 2008 as prepared by Buck Consultants, and adopt the "Pay As You Go"method for funding Post-retirement Health Insurance. CLOSED SESSION 9A. Performance Evaluation of City Manager Tom Schwab 9B. Personnel Negotiations (GC54957.6) Conference with Labor Negotiator - Steve Berry Representing Unrepresented Employees 9C. Conference with Real Property Negotiators (GC 54956.8) (Barton Road Bridge Overhead Project) Pro e - APN: 1167-121-03 & 1167-121-04 Agency Negotiator-- Steve Berry Council Minutes 11/18/2008 Page 6 Under Negotiation- Price and Terms of Payment Mayor Ferrd announced that the Council met in Closed Session to discuss the following items: 9A. Performance Evaluation of City Manager Tom Schwab 9B. Personnel Negotiations (GC54957.6) Conference with Labor Negotiator - Steve Berry Representing Unrepresented Employees ' 9C. Conference with Real Property Negotiators (GC 54956.8) (Barton Road Bridge Overhead Project) Pro e -APN: 1167-121-03 & 1167-121-04 AgencNegotiator-- Steve Berry Under Negotiation Price and Terms of Payment there was no reportable action taken on the above items. Mayor Ferrd adjourned the meeting at 10:10 p.m. in memory of Robert Moore and Wilson Thompson, until the next CRA/City Council Meeting which is scheduled to be held on Tuesday, December 9, 2008 at 7:30 p.m. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace STAFF REPORT CITY MANAGER'S OFFICE CRA ITEM() COUNCIL ITEM(X) MEETING DATE:December 9,2008 SUBJECT: Employee Benefits FUNDING REQUIRED: YES(X) NO() The City Council met with the Acting City Manager at the City Council Meeting of November 18,2008 to discuss employee benefits. Council approved the following benefits for employees in lieu of a cost of living increase for the upcoming 2009-2010 fiscal year: • To add Columbus Day,and Cesar Chavez Day,to the schedule of employee holidays. • To add the 26`s of December as a one time paid holiday in 2008. • To convert the employee work week to a 4/10 alternate work week schedule for the employees of the City of Grand Terrace. The required secret ballot was held and a majority of the employees voted for the 10 hrs. a day,4 days a week schedule,effective January 1,2009. • To change the employee's health insurance provided from PacifiCare to Ca1PERS Health Benefits Program to begin February 1,2009. • To supplement the difference in cost(unbudgeted amount approximately$3,600)to the employees of the former PacifiCare rates and the new plan year rates which began November 1,2008. To provide the j supplement from November 2008 through January 2009. • To offer a 4%bilingual differential to our employee Maria Montes who assists our bilingual customers with oral and written translations to be effective January 1,2009 at a cost of approximately$134.00/month. STAFF RECOMMENDATION: STAFF RECOMMENDS THAT COUNCIL APPROVE THE ABOVE BENEFITS AND APPROPRIATE FUNDS OF APPROXIMATELY$3,600/MO FOR 3 MONTHS,AS AN OFFSET TO THE INCREASED EMPLOYEE COSTS DUE TO THE RISE IN INSURANCE PREMIUM RATES,APPROPRIATE FUNDS OF APPROXIMATELY$134.00/MONTH FOR A 4%BILINGUAL DIFFERENTIAL FOR ONE CITY OF GRAND TERRACE EMPLOYEE,AND ADOPT THE ATTACHED RESOLUTION ESTABLISHING THE FOUR/TEN ALTERNATE WORK WEEK. COUNCIL AGENDA ITEM NO. RESOLUTION NO. 2008- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RESCINDING RESOLUTION 92-14 MODIFYING HOURS OF EMPLOYMENT FOR CITY EMPLOYEES WORKING A FORTY(40)HOUR PER WEEK SCHEDULE 1 WHEREAS,the City Council has made a determination to implement changes in the hours of employment for employees working a forty(40)hour per week schedule: NOW,THEREFORE,THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, does hereby resolve, declare, determine, and order the following: SECTION 1: Rescission-Resolution 92-14 is hereby rescinded in its entirety. SECTION 2: The City of Grand Terrace Agrees to participate in a 4-10 alternative work week schedule. SECTION 3: Work hours will be ten-hour days,Monday through Friday from 7:00 a.m. to 6:00 p.m. and will have every Friday off. SECTION 3: All pay periods will continue to consist of eighty(80)hours worked in a pay period. SECTION 4: This new schedule will begin on January 1,2009. PASSED,APPROVED,AND ADOPTED this 9'1'day of December, 2008. ATTEST: City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace Terrace and of the City Council thereof and of the City Council thereof STAFF REPORT CRA ITEM (X) COUNCIL ITEM (X) MEETING DATE: December 9, 2008 FUNDING REQUIRED: ( X ) NO FUNDING REQUIRED ( ) SUBJECT: APPROVAL OF AN AMENDED PROFESSIONAL SERVICES CONSULTANT AGREEMENT BETWEEN THE CITY AND THE CHAMBERS GROUP TO COMPLETE THE GENERAL PLAN ENVIRONMENTAL IMPACT REPORT RECOMMENDATION: Approve the attached Professional Consultant Services Agreement for completion of the EIR and budget appropriations to share costs for consultant services between the City and Agency Background: The Chambers Group has been working with the City to complete the Environmental Impact Report for the General Plan and the Redevelopment Plan Amendment since March 2007. The EIR has not yet been completed, and contract overruns have been experienced due to delays caused by the blight study for the Redevelopment Plan Amendment, uncertainty surrounding future traffic patterns near the freeway, and the addition of a Green House Gas Emissions study. Costs paid to date are approximately $103,694.24. Currently, a $36,000 invoice remains unpaid pending approval of this Agreement. The Chambers Group has provided the attached Project Status (Exhibit "A") outlining the level of completion for the various elements of the EIR, and a scope of work and timeline to complete the project, which is on a parallel track with completion of the proposed Redevelopment Plan Amendment. The blight study is underway, and a draft is expected for review by January 30, 2009. The General Plan Draft EIR and Redevelopment Plan Amendment are expected to be available for public review by March or April 2009. Staff and the City Attorney have prepared the attached Agreement (Exhibit "B") in the amount of $58,305.76, which includes the $36,000 outstanding invoice. The total cost of the EIR would then be $162,000 ($103,694.24 + $58,305.76), which is within industry standards for an EIR of this scope. COUNCIL AGENDA ITEM NO.,3 F Funds are not currently budgeted to complete the project, and staff requests both a General Fund and Redevelopment Fund appropriation of $32,068.17 each, totaling $64,136.34, which is 10% above the new contract amount. The additional 10% change order amount will be used only in the event additional work is requested by the City or Agency to sleet State requirements. Recommendations: City Council: Approve the attached Professional Services Consultant Agreement between the Chambers Group and the City, and a $32,068.17 budget appropriation from the General Fund undesignated available fund balance. y-1 Redevelopment Agency: Approve a $32,068.17 budget appropriation from the RDA undesignated available fund balance for consulting services. Attachments: Exhibit "A": Project Status Report Exhibit "B": Professional Consultant Services Agreement Cif✓! M.-IT, A01413 A 1tDWU03 Exhibit A Project Status CITY OF GRAND TERRACE GENERAL PLAN/REDEVELOPMENT PLAN EIR PROJECT STATUS DECEMBER 2008 DOCUMENT SECTION STATUS OF COMMENT COMPLETION INTRODUCTION 100% Includes narratives pertaining to document purpose and scope, statutory authority and relationship to other documents, document organization/content, and future disposition environmentalprocess)of the document. SUMMARY Q% To be completed at Draft EIR stage. Will contain Project Summary, Summary Matrix of Impacts and Mitigation Measures, Summary of Aftematives, Areas of Controversy, and Issues to be Resolved. PROJECT DESCRIPTION 100% Includes Project location, statement of Project objectives, Project site characteristics, Project background, description of Project components, and related permit and other discretionary approvals. BASIS FOR CUMULATIVE IMPACT 90% Includes narrative analyzing potential impacts ANALYSES resulting from reasonably foreseeable growth, including the proposed General Plan update and Redevelopment Plan amendment. AESTHETICS 10% This section will evaluate the extent to which Project development will have a substantial !' adverse effect on a scenic vista, damage scenic resources or the existing visual character of the City, or create a new source of substantial light and glare. AGRICULTURAL RESOURCES 100% This section will evaluate the extent to which Project development will have a substantial impact on Prime Farmland or conversion of farmland to other uses. AIR GUALI TY 25% This section will evaluate the extent to which Project development will violate existing air quality standards, result in a cumulatively considerable net increase in criteria pollutants, expose sensitive receptors to substantial pollutant concentrations, create objectionable odors and emit greenhouse gases. BIOLOGICAL RESOURCES 100% This section will evaluate the extent to which Project development will adversely effect candidate, sensitive, or special status species of flora and fauna, adversely effect federally protected wetlands, interfere with wildlife movement,conflict with local policies pertaining to habitat preservation, or conflict with adopted Habitat Conservation Plans. CULTURAL RESOURCES 1000/0 This section will evaluate the extent to which Project development will cause significant changes in historical or archaeological, paleontological resources, or disturb human remains. GEOLOGY AND SOILS 100% This section will evaluate the extent to which Project development will expose people or structures to geological hazards, such as ground shaking, ground failure, landslides, or li iuefaction,or contribute to loss of ToDsoill. HAZARDS AND HAzARDous 70% This section will evaluate the extent to which MATERIALS Project development will create a significant hazard to the public or environment through use or transport of hazardous materials, will emit hazardous materials, create a safety hazard in proximity to a private or public airport, interfere with emergency response plans or emergency evacuation plans, or expose people or structures to risk from wild land fires. HYDROLOGY AND WATER 95% This section will evaluate the extent to which QuAll Project development will violate water quality standards, alter existing drainage patterns, deplete existing groundwater supplies, create significant runoff, place structures within a 100- year flood hazard area, or expose people or structures to potential loss from flooding, mudflow and other hazards. LAND USE AND PLANNING 75% This section will evaluate the extent to which Project development will divide an existing community, conflict with existing City plans, or conflict with existin I habitat conservation olans. MINERAL RESOURCES 100% This section will evaluate the extent to which Project development will result in loss of availabil' of known mineral resources. NOISE 50% This section will evaluate the extent to which Project development will expose persons to excessive short-term or long-term noise levels, or cause a substantial increase in existing noise levels. POPULATION AND HOUSING 75% This section will evaluate the extent to which Project development will induce significant population growth in the City or vicinity, or displace substantial numbers of people or housi in the C' or vicin' PUBLIC SERVICES 90% This section will evaluate the extent to which Project development will result in substantial adverse physical impacts related to maintenance of acceptable levels of service for fire and emergency service protection, police protection, schools, parks and other public facilities. RECREATION 75% This section will evaluate the extent to which Project development will increase use of existing recreational facilities to the extent of causing physical deterioration to those facilities, or necessitate construction of new TRANSPORTATION AND TRAI 50% This is on reational f will evaluate the extent to which G Project development will cause substantial increases in local or regional traffic, exceed levels of service, result in inadequate emergency service, result in inadequate parking, cause hazards related to design features, or conflict with adopted altemative transportation plans or policies. UTILITIES AND SERVICE 75% This section will evaluate the extent to which SYSTEMS Project development will exceed various utilities, water, wastewater, or solid waste disposal systems capabilities. ALTERNATIVES TO THE PROJECT 25% This section will evaluate CECIA-required and other identified Project Alternatives' impact levels in comparison to the preferred Project. GROWTH-INDUCING IMPACTS 90% This section will evaluate the extent to which Project development will directly or indirectly foster population growth or economic impact, or construction of additional housing, and how such growth will effect the surrounding environment. UNAVOIDABLE SIGNIFICANT 75% This section will describe significant—imp-acts ENVIRONMENTAL EFFECTS that cannot be mitigated to a less than significant level. SIGNIFICANT IRREVERSIBLE 75% This section will discuss significant irreversible ENVIRONMENTAL CHANGES changes to the environment that will be caused bv Project development. ORGANIZATIONS AND PERSONS 25% Includes a list of all individuals, agencies and CONSULTED organizations consulted in preparation of document. LIST OF PREPARERS 100% Includes list of all persons who participated in re aration of document, includina titles. REFERENCES 25% Includes list of all sources identified in document narrative. ACRONYMS AND GLOSSARY OF 100% Includes list of all technical terms and TERMS shortened referential titles used in document. Exhibit B Professional Consultant Services Agreement '�J PROFESSIONAL CONSULTANT SERVICES AGREEMENT Chambers Group, Inc. Preparation of the Grand Terrace General Plan Update/Redevelopment Plan Amendment Environmental Impact Report THIS PROFESSIONAL CONSULTANT SERVICES AGREEMENT ("Agreement") is made and entered into this day of December, 2008, ("Effective Date") by and between r�l the CITY OF GRAND TERRACE ("City"), a public entity, and Chambers Group, Inc., ("Consultant"). 1. Scope of Services. City agrees to retain and does hereby retain Consultant and Consultant agrees to provide the services more particularly described in Exhibit "A", "Scope of Services, Project Schedule, and Fees", attached hereto and incorporated herein by reference, in conjunction with Preparation of the Grand Terrace General Plan Update/Redevelopment Plan Amendment Environmental Impact Report("Project"). 2. Term. This Agreement shall be effective on the date first written above unless otherwise provided in Exhibit "A" and the Agreement shall remain in effect until December 31, 2009, unless otherwise terminated pursuant to the provisions herein. 3. Compensation/Payment. Consultant shall perform the Services under this Agreement for the total sum not to exceed Fifty-Eight Thousand Dollars($ 58,000.00)payable in accordance with the terms set forth in Exhibit "A". Said payment shall be made in accordance with City's usual accounting procedures upon receipt and approval of an itemized invoice setting forth the services performed. The invoices shall be delivered to City at the address set forth in Section 4 hereof. 4. Notices. Any notices required to be given hereunder shall be in writing and shall be personally served or given by mail. Any notice given by mail shall be deemed given when deposited in the United States Mail, certified and postage prepaid, addressed to the party to be served as follows: To Ci : To Consultant: The City of Grand Terrace Chambers Group, Inc Attn: Joyce Powers 17671 Cowan Avenue, Suite 100 22795 Barton Road Irvine, California 92614 Grand Terrace, California 92313 5. Prevailing Wage. If applicable, Consultant and all subcontractors are required to pay the general prevailing wage rates of per diem wages and overtime and holiday wages determined by the Director of the Department of Industrial Relations under Section 1720 et seq. of the California Labor Code and implemented the City Council of the City of Grand Terrace. The Page 1 of 11 Director's determination is on file and open to inspection in the office of the City Clerk and is referred to and made a part hereof, the wage rates therein ascertained, determined, and specified are referred to and made a part hereof as though fully set forth herein. 6. Contract Administration. A designee-of the City will be appointed to administer this Agreement on behalf of the City and shall be referred to herein as Contract Administrator. 7. Standard of Performance. While performing the Services, Consultant shall exercise _ the reasonable professional care and skill customarily exercised by reputable members of Consultant's profession practicing in the Metropolitan Southern California Area, and shall use reasonable diligence and best judgment while exercising its professional skill and expertise. 8. Personnel. Consultant shall fiunish all personnel necessary to perform the Services and shall be responsible for their performance and compensation. Consultant recognizes that the qualifications and experience of the personnel to be used are vital to professional and timely completion of the Services. The key personnel listed in Exhibit `S" attached hereto and incorporated herein by this reference and assigned to perform portions of the Services shall remain assigned through completion of the Services, unless otherwise mutually agreed by the parties in writing, or caused by hardship or resignation in which case substitutes shall be subject to City approval. 9. Assignment and Subcontracting. Neither party shall transfer any right, interest, or obligation in or under this Agreement to any other entity without prior written consent of the other party. In any event, no assignment shall be made unless the assignee expressly assumes the -f obligations of assignor under this Agreement, in a writing satisfactory to the parties. Consultant shall not subcontract any portion of the work required by this Agreement without prior written approval by the responsible City's Contract Administrator. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement, including without limitation, the insurance obligations set forth in Section 12. Consultant acknowledges that any transfer of rights may require City Manager and/or City Council approval. 10. Independent Contractor. In the performance of this Agreement, Consultant, and Consultant's employees, subcontractors and agents, shall act in an independent capacity as independent contractors, and not as officers or employees of the City of Grand Terrace. Consultant acknowledges and agrees that City has no obligation to pay or withhold state or federal taxes or to provide workers' compensation or unemployment insurance to Consultant, or to Consultant's employees, subcontractors and agents. Consultant, as an independent contractor, shall be responsible for any and all taxes that apply to Consultant as an employer. 11. Indemnification. 11.1 Indemnity. Except as to the sole negligence or willful misconduct of the City, Consultant shall defend, indemnify and hold the City, and its officers, employees and agents, harmless from any and all loss, damage, claim for damage, liability, expense or cost, including Page 2 of 11 attorneys' fees, which arises out of or is in any way connected with the performance of work under this Agreement by Consultant or any of the Consultant's employees, agents or subcontractors and from all claims by Consultant's employees, subcontractors and agents for compensation for services rendered to Consultant in the performance of this Agreement, notwithstanding that the City and/or City may have benefitted from their services. This indemnification provision shall apply to any acts or omissions, will misconduct or negligent conduct, whether active or passive, on the part of Consultant or of Consultant's employees, subcontractors or agents. I 11.2 Attorney's Fees. The parties expressly agree that any payment, attorneys' fees, costs or expense that the City incurs or makes to or on behalf of an injured employee under the City's self-administered workers' compensation is included as a loss, expense or cost for the purposes of this Section, and that this Section shall survive the expiration or early termination of the Agreement. 12. Insurance. 12.1 General Provisions. Prior to the City's execution of this Agreement, Consultant shall provide satisfactory evidence of, and shall thereafter maintain during the term of this Agreement, such insurance policies and coverages in the types, limits, forms and ratings required herein. The rating and required insurance policies and coverages may be modified in writing by the City's Risk Manager or City Attorney, or.a designee, unless such modification is prohibited by law. _ 12.1.1 Limitations. These minimum amounts of coverage shall not constitute any limitation or cap on Consultant's indemnification obligations under Section 11 hereof. 12.1.2 Ratings. Any insurance policy or coverage provided by Consultant or subcontractors as required by this Agreement shall be deemed inadequate and a material breach of this Agreement, unless such policy or coverage is issued by insurance companies authorized to transact insurance business in the State of California with a policy holder's rating of B+ or higher and a Financial Class of VII or higher. 12.1.3 Cancellation. The policies shall not be canceled unless thirty (30) days prior written notification of intended cancellation has been given to City by certified or registered mail,postage prepaid. 12.1.4 Adequacy. The City, its officers, employees and agents make no representation that the types or limits of insurance specified to be carried by Consultant pursuant to this Agreement are adequate to protect Consultant. If Consultant believes that any required insurance coverage is inadequate, Consultant will obtain such additional insurance coverage as Consultant deems adequate, at Consultant's sole expense. Page 3 of 11 12.2 Workers' Compensation Insurance: By executing this Agreement, Consultant certifies that Consultant is aware of and will comply with Section 3700 of the Labor Code of the State of California requiring every employer to be insured against liability for workers'ng any of the work. Consultant compensation, or to undertake self-insurance before commencing shall carry the insurance or provide for self-insurance required by California law to protect said Consultant from claims under the Workers' Compensation Act. Prior to City's execution of this Agreement, Consultant shall file with City either(1) a certificate of insurance showing that such insurance is in effect, or that Consultant is self-insured for such coverage, or (2) a certified statement that Consultant has no employees, and acknowledging that if Consultant does employ any person, the necessary certificate of insurance will immediately be filed with City. Any certificate filed with City shall provide that City will be given ten (10) days prior written notice before modification or cancellation thereof. 12.3 Commercial General Liability and Automobile Insurance. Prior to City's execution of this Agreement, Consultant shall obtain, and shall thereafter maintain during the term of this Agreement, commercial general liability insurance and automobile liability insurance as required to insure Consultant against damages for personal injury, including accidental death, as well as from claims for property damage, which may arise from or which may concern operations by anyone directly or indirectly employed by, connected with, or acting for or on behalf of Consultant. The City, and its officers, employees and agents, shall be named as additional insureds under the Consultant's insurance policies. 12.3.1 Consultant's commercial general liability insurance policy shall cover both bodily inury(including death) and property damage (including, but not limited to, premises operations liability, m products-completed operations liability, independent Consultant's liability, personal jury liability, and contractual liability) in an amount not less than $1,000,000 per occurrence and a general aggregate limit in the amount of not less than$2,000,000. 12.3.2 Consultant's automobile liability policy shall cover both bodily injury and property damage in an amount not less than $500,000 per occurrence and an aggregate limit of not less than $1,000,000. All of Consultant's automobile and/or commercial general liability insurance policies shall cover all vehicles used in connection with Consultant's performance of this Agreement, which vehicles shall include, but are not limited to, Consultant owned vehicles, Consultant leased vehicles, Consultant's employee vehicles, non-Consultant owned vehicles and hired vehicles. 12.3.3 Prior to City's execution of this Agreement, copies of insurance policies or original certificates and additional insured endorsements evidencing the coverage required by this Agreement, for both commercial general and automobile liability insurance, shall be filed with the City and shall include the City and its officers, employees and agents, as additional insureds. Said policies shall be in the usual form of commercial general and automobile liability insurance policies,but shall include the following provisions: Page 4 of 11 1 1 It is agreed that the City of Grand Terrace and its officers, employees and agents, are added as additional insureds under this policy, solely for work done by and on behalf of the named insured for the City of Grand Terrace. 12.4 Errors and Omissions Insurance. Prior to City's execution of this Agreement, Consultant shall obtain, and shall thereafter maintain during the term of this Agreement, errors and omissions professional.liability insurance in the minimum amount of$1,000,000 to protect the City from claims resulting from the Consultant's activities. 12.5 Subcontractors' Insurance. Consultant shall require all of its subcontractors to carry insurance, in an amount sufficient to cover the risk of inj ury, damage or loss, that may be caused by the subcontractors' scope of work and activities provided in furtherance of this Agreement, including, but without limitation, the following coverages: Workers Compensation, Commercial General Liability, Errors and Omissions, and Automobile liability. Upon City's request, Consultant shall provide the City with satisfactory evidence that Subcontractors have obtained insurance policies and coverages required by this section. 13. Business Tax. Consultant understands that the Services performed under this Agreement constitutes doing business in the City of Grand Terrace, and Consultant agrees that Consultant will register for and pay a business tax pursuant to Chapter 5.04 of the Grand Terrace Municipal Code and keep such tax certificate current during the term of this Agreement. 14. Time of Essence. Time is of the essence for each and every provision of this Agreement. 15. City's Right to Employ Other Consultants. City reserves the right to employ other Consultants in connection with the Project. 16. Accounting Records. Consultant shall maintain complete and accurate records with respect to costs incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three(3) years from the date of final payment under this Agreement. 17. Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other materials either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant, except as otherwise directed by City's Contract Administrator. Nothing furnished to Consultant which is otherwise known to the Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production, website,or other similar medium without the prior written consent of the City. 18. Ownership of Documents. All reports, maps, drawings and other contract deliverables prepared under this Agreement by Consultant shall be and remain the property of City upon City's compensation to Consultant for its services as herein provided. Consultant shall not release to others information furnished by City without prior express written approval of City. i✓ 19. Conflict of Interest. Consultant, for itself and on behalf of the individuals listed in Exhibit "B", represents and warrants that by the execution of this Agreement, they have no interest, present or contemplated, in the Project affected by the above-described Services. Consultant fiu then warrants that neither Consultant,nor the individuals listed in Exhibit`B"have any real property, business interests or income interests that will be affected by this project or, alternatively, that Consultant will file with the City an affidavit disclosing any such interest. 20. Solicitation. Consultant warrants that Consultant has not employed or retained any person or City to solicit or secure this Agreement, nor has it entered into any agreement or understanding for a commission, percentage, brokerage, or contingent fee to be paid to secure this Agreement. For breach of this warranty, City shall have the right to terminate this Agreement without liability and pay Consultant only for the value of work Consultant has actually performed, or, in its sole discretion, to deduct from the Agreement price or otherwise recover from Consultant the full amount of such commission, percentage, brokerage or commission fee. The remedies specified in this section shall be in addition to and not in lieu of those remedies otherwise specified in this Agreement: 21. General Compliance with Laws. Consultant shall keep fully informed of federal, state and local laws and ordinances and regulations which in any manner affect those employed by Consultant, or in any way affect the performance of services by Consultant pursuant to this Agreement. Consultant shall at all times observe and comply with all such laws, ordinances and regulations, and shall be solely responsible for any failure to comply with all applicable laws, ordinances and regulations. 22. Amendments. This Agreement may be modified or amended only by a written Agreement.and/or change order executed by the Consultant and City. 23. Termination. City, by notifying Consultant in writing, shall have the right to terminate any or all of Consultant's services and work covered by this Agreement at any time. In the event of such termination, Consultant may submit Consultant's final written statement of the amount of Consultant's services as of the date of such termination based upon the ratio that the work completed bears to the total work required to make the report complete, subject to the City's rights under Sections 15 and 24 hereof. In ascertaining the work actually rendered through the termination date, City shall consider completed work, work in progress and complete and incomplete reports and other documents only after delivered to City. Page 6ofII 12 23.1 Other than as stated below, City shall give Consultant thirty(30) days prior written notice prior to termination. 23.2 City may terminate this Agreement upon fifteen (15) days written notice to Consultant, in the event: 23.2.1 Consultant substantially fails to perform or materially breaches the Agreement; or 23.2.2 City decides to abandon or postpone the Project. 24. Offsets. Consultant acknowledges and agrees that with respect to any business tax or penalties thereon, utility charges, invoiced fee or other debt which Consultant owes or may owe to the City, City reserves the right to withhold and offset said amounts from payments or refunds or reimbursements owed by City to Consultant. Notice of such withholding and offset shall promptly be given to Consultant by City in writing. In the event of a dispute as to the amount owed or whether such amount is owed to the City, City will hold such disputed amount until either the appropriate appeal process has been completed or until the dispute has been resolved. 25. Successors and Assigns. This Agreement shall be binding upon City and its successors and assigns, and upon Consultant and its permitted successors and assigns, and shall not be assigned by Consultant, either in whole or in part, except as otherwise provided in paragraph 9 of this Agreement. 26. Venue and Attorneys' Fees. Any action at law or in equity brought by either of the parties hereto for the purpose of enforcing a right or rights provided for by this Agreement shall be tried in a court of competent jurisdiction in the County of San Bernardino, State of California, and the parties hereby waive all provisions of law providing for a change of venue in such proceedings to any other county. In the event either party hereto shall bring suit to enforce any term of this Agreement or to recover any damages for and on account of the breach of any term or condition of this Agreement, it is mutually agreed that the prevailing party in such action shall recover all costs thereof, including reasonable attorneys' fees, to be set by the court in such action. 27. Nondiscrimination.During Consultant's performance of this Agreement, Consultant shall not discriminate on the grounds of race, religious creed, color, national origin, ancestry, age, physical disability, mental disability, medical condition, including the medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto, marital status, sex, or sexual orientation, in the selection and retention of employees and subcontractors and the procurement of materials and equipment, except as provided in Section 12940 of the California Government Code. Further, Consultant agrees to conform to the requirements of the Americans with Disabilities Act in the performance of this Agreement. Page 7 of 11 28. Severability. Each provision, term, condition, covenant and/or restriction, in whole and in part, of this Agreement shall be considered severable. In the event any provision, term, condition, covenant and/or restriction, in whole and/or in part, of this Agreement is declared invalid, unconstitutional, or void for any reason, such provision or part thereof shall be severed from this Agreement and shall not affect any other provision, tern, condition, covenant and/or restriction of this Agreement, and the remainder of the Agreement shall continue in full force and effect. 29. Authority: The individuals executing this Agreement and the instruments referenced herein on behalf of Consultant each represent and warrant that they have the legal power, right and actual authority to bind Consultant to the terms and conditions hereof and thereof. 30. Entire Agreement: This Agreement constitutes the final, complete, and exclusive statement of the terms of the agreement between the parties pertaining to the subject matter of this Agreement, and supersedes all prior and contemporaneous understandings or agreements of the parties. Neither party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. 31. Interpretation. City and Consultant acknowledge and agree that this Agreement is the product of mutual arms-length negotiations and accordingly, the rule of construction, which provides that the ambiguities in a document shall be construed against the drafter of that document, shall have no application to the interpretation and enforcement of this Agreement. 31.1 Titles and captions are for convenience of reference only and do not define, describe or limit the scope or the intent of the Agreement or any of its terms. Reference to section numbers are to sections in the Agreement unless expressly stated otherwise. 31.2 This Agreement shall be governed by and construed in accordance with the laws of the State of California in effect at the time of the execution of this Agreement. 31.3 In the event of a conflict between the body of this Agreement and Exhibit "A" hereto, the terms contained in Exhibit"A"shall be controlling. 32. Exhibits. The following exhibit's attached hereto are incorporated herein to this Agreement by this reference: Exhibit"A"- Scope of Services, Project Schedule, and Fees Exhibit`B"-Personnel IN WITNESS WHEREOF City and Consultant have caused this Agreement to be duly executed the day and year first above written. Page 8 of 11 15 i THE CITY OF GRAND TERRACE, CHAMBERS GROUP, INC. A Public Entity By By: Acting City Manager Attest: [Printed Name) City Clerk [Title] i By, APPROVED AS T F _ By: [Printed Name] City Attorney [Title] Page 9 of 11 w r THE CITY OF GRAND TERRACE, CHAMBERS GROUP, INC. A Public Entity By: By. Acting City Manager �c rntS �w.�rlkw l v� [Printed Name] Attest: r `•I«� City Clerk ! [Title] By: APPROVED AS TO FORM: By' [Printed Name] X City Attorney i yJYWSrs [Title] Page 9of11 17 EXHIBIT"A" SCOPE OF SERVICES, PROJECT SCHEDULE, AND FEES Page 10 of 11 Chambers Group' 1,.7i nee f numwitrmal(Aallrngr, 1 7h71 Ctman %%enue.Suite IW Irvine.California 92h14 949• 2hI-5414 Iel 449•261-81154) fax o NOV 200a November 18, 2008 Ms. Joyce Powers Community Development Director City of Grand Terrace 22795 Barton Road Grand Terrace,CA 92313 Subject: Change Order No. 2 to March 8. 2007 Professional Services Agreement Between the Chambers Group and the City of Grand Terrace for Preparation of the Grand Terrace General Plan Update/Redevelopment Plan Amendment Environmental Impact Report Dear Ms. Powers: Pursuant to information discussed with you.pertaining to scope, cost and schedule to complete the General Plan Update/Redevelopment Plan Update Environmental Impact Report, Chambers Group is submitting the following Change Order No. 2. SCOPE OF SERVICES The work tasks required to complete the General Plan Update/Redevelopment Plan Amendment Environmental Impact Report are identical to those provided in the Scope of Services attachment to the March 8, 2007 PSA and to the August 20. 2007 Change Order No. 1. As such, they are not repeated here. However, they are incorporated by reference in their entirety. In overview, the major elements of the Scope of Services in the original agreement, Change Order No. 1 and this Change Order(No. 2) are: Task 2.0-Prepare Technical Background Studies(Air Quality Impact Assessment and Noise Impact Assessment);Task 3.0 -Prepare Screen Check Draft EIR; Task 4.0-Prepare Draft EIR;Task 5.0-Prepare Final EIR;Task 6.0-Prepare CEQA-Related Tasks; and, Task 8.0 - Meeting and Hearing Attendance. In addition, we have indicated a Global Climate Change/Green Gas Emissions Analysis as an additional study to be included in the EIR. This Analysis will include the following: •Greenhouse Gas Emissions Threshold determination •Cumulative Project generated impacts associated with Greenhouse Gas emissions •Climate Change Impacts affecting the City •Significance Determination •Programmatic Greenhouse Gas Mitigation Measures I 1 IVh • RFI)1 A%1)S • ti \V 1)11-,60 • ItAKI RSPI1:1 D • RF.N0 u w u..•hamhen�ruupnt .urn Ccttifted Dr,.,hled Veteran Bitwic.,Gnterprnc(DVBF) REvISED PROJECT SCHEDULE Chambers Group will complete the General Plan Update/Redevelopment Plan Amendment Environmental Impact Report according to the following schedule, after receiving City approval to proceed: •First Screen Check Submittal-21 days after receiving City approval to proceed •City Review of First Screen Check Document: 14 days after submittal of document to City I •Second Screen Check Submittal: 10 days after receiving City comments •City Review of Second Screen Check Document: 10 days after submittal of document to City •Draft EIR Preparation: 10 days after receiving City comments •Public Review of Draft EIR:45 days.from receipt of document by City • Response to Comments: 10 days from close of Public Review period •EIR Finalization for Public Hearing: 21 days from close of Public Review period REVISED FEE ESTIMATE The Total Estimated Not-To-Exceed Fee to successfully complete the above Scope of Services (Change Order No. 2) is $58,305.76.. This amount includes all monies invoiced to date, amounts expended but not yet invoiced, and anticipated amounts necessary to complete the Scope of Services. By Major Task, this fee breaks down as follows: .kriU.•;c,JU.,'wtl:J ,r'�'1' =�E,•i: .]:,; itM L': ... t. 1_1 :.Yh1,�?j1ti Lam•.k :T .+V` i!: ••,./ yy� ' •.yA 1 r1::F,rjj'.•,: •,('t`-1.'. 'i�;.i;..•T ! 1 tl.J i ''�.i•li,ir�.'.�i,Y•:i '�_ Fi• •.�i�,:,�. , J �L; g,. �� 'xYtRF%Y. . J_y��;,u :. .::,4.� e. �`b'syki� r.•.,L.: . •i.' :_, 'r !�!t?.ra1f'. _ _ •':: :YY�:I I 'x ii V•• _ �•r- r'.yfr1•. - ( •Ra., ~•F�h^y � .' ,:•V!'. Task 1 -Prepare Initial Study $7,274.00 Task 2 - Prepare Technical Background $14,484.00 Studies Task 3-Prepare Screen Check Draft EIR $98,242.00 Task 4-Prepare Draft EIR $8,400.00 Task 5-Prepare Final EIR $4,400.00 Task 6-Prepare CECIA-Related Tasks is 500.00 Task 7 - Project Initiation/Kick-off and $5,500.00 Pro ed Coordination Task 8-Meeting and Hearina Attendance $6 000.00 Global Climate Change/Greenhouse Gas 511,200.00 1f" Emissions Anal sis Work that has been invoiced to date includes the following: completion of Task 1; completion of Task 2; completion of a portion of Task 3; completion of a portion of Task 6; completion of a portion of Task 7;and,completion of a portion of Task 8. As the Scope of Services above incorporated by reference hereinto all work tasks comprising the scope of services articulated in the original March 8, 2007 PSA and the August 20, 2007 Change Order No. 1, this section of Change Order No. 2 hereby incorporates by reference hereinto all remaining portions of the subject PSA and Change Order No. 1, including all caveats, conditions, assumptions, exclusions and exceptions. All terms in force with the existing PSA are unaffected by this Change Order and remain in full force and effect. Chambers Group* Should Change Order No. 2 be found acceptable to the City, please have Mr. Schwab provide his dated signature in the place provided below and return to us an executed copy for our files. Chambers Group appreciates its continued relationship with you and the City of Grand Terrace. Should you have any questions or comments regarding any aspect of this submittal, please do not hesitate to call me or Jim Smithwick. Sincerely, CHAMBERS GROUP, INC. CHAMBERS GROUP, INC. Alberti Arrmijo Jim Smithwick Senior Environmental Planner Director of Environmental Planning IN WITNESS WHEREOF, the Parties have caused this Change Order (No. 2) to the March 8, 2007 Professional Services Agreement (PSA) between Chambers Group, Inc. and the City of Grand Terrace for preparation of the Grand Terrace General Plan Update Environmental Impact Report to be executed as of the day and year first written in the subject PSA. CITY OF GRAND TERRACE: By: (Print Name) Title: Date: CHAMBERS GROUP, INC.: By(Supervisor): (Print Name): Title: Date: Chambers Group' Chambers Group' %.dt ulv 1 oil ununn ntat('halirner. I W l CoN.In \\rnue.Suite I Ininc Calotirnta')YiI4 4111• ?h 1-i4 14 Icl t)49• 'hl-84,41 fax D [EQEUvv .. 1 NOV `. � 1008 November 18, 2008 Ms. Joyce Powers Community Development Director City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92313 Subject: Change Order No. 2 to March 8, 2007 Professional Services Agreement Between the Chambers Group and the City of Grand Terrace for Preparation of the Grand Terrace General Plan Update/Redevelopment Plan Amendment Environmental Impact Report Dear Ms. Powers: Pursuant to information discussed with you pertaining to scope, cost and schedule to complete the General Plan Update/Redevelopment Plan Update Environmental Impact Report, Chambers Group is submitting the following Change Order No. 2. SCOPE OF SERVICES The work tasks required to complete the General Plan Update/Redevelopment Plan Amendment Environmental Impact Report are identical to those provided in the Scope of Services attachment to the March 8. 2007 PSA and to the August 20. 2007 Change Order No. 1. As such, they are not repeated here. However, they are incorporated by reference in their entirety. In overview, the major elements of the Scope of Services in the original agreement, Change Order No. 1 and this Change Order(No. 2) are: Task 2.0-Prepare Technical Background Studies (Air Quality Impact Assessment and Noise Impact Assessment); Task 3.0 -Prepare Screen Check Draft EIR; Task 4.0-Prepare Draft EIR; Task 5.0-Prepare Final EIR;Task 6.0-Prepare CEQA-Related Tasks; and, Task 8.0 - Meeting and Hearing Attendance. In addition, we have indicated a Global Climate Change/Green Gas Emissions Analysis as an additional study to be included in the EIR. This Analysis will include the following: •Greenhouse Gas Emissions Threshold determination •Cumulative Project generated Impacts associated with Greenhouse Gas emissions •Climate Change Impacts affecting the City •Significance Determination •Programmatic Greenhouse Gas Mitigation Measures I R\ I N h • RFI)I \`IIS • 1 \N 1)11. • H A K I RSFII.11) • RENO t.t,w. hamhrnenlupini.cum CCItified Di—bled Veit-Mil 13II,t Itc-1'IIIt:rltri%e tDVBE) EXHIBIT IB" PERSONNEL Jim Smithwick,PhD, Director of Environmental Planning Albert Armijo,Principal Environmental Planner and Project Planner Lisa Romero, Associate Planner Mike Hendrix, Principal Air Quality/Noise Specialist Heather Dubois, Senior Air Quality/Noise Specialist Ann Lopez,Assistant Air Quality/Noise Specialist Jay Sander,Senior Cultural Resources Specialist Lisa Wadley, Staff Biologist Page 11 of 11 CALIFORNIA Community Services Department Staff Report MEETING DATE: December 9,2008 SUBJECT: INTERNET USAGE POLICY FOR THE CITY OF GRAND TERRACE EMPLOYEES NO FUNDING AUTHORIZATION REQUIRED: BACKGROUND: Internet global access provides the availability of materials that may not be considered appropriate in the City. The global network makes it impossible to control all materials, and ultimately City's Staff is responsible for compliance with the established standards when using media and informational resources. Internet Use is authorized to conduct City business only. Internet use brings the possibility of breaches of the security of confidential City information. Internet use also creates possibility of contamination of our system via viruses, Trojans, or spyware. These malicious viruses can allow unauthorized persons to potentially access City User passwords and other confidential information. The City's Staff is expected to abide by the attached network and Internet communication rules. RECOMMENDATION: Staff recommends that council approve the attached Internet Usage Policy for all City of Grand Terrace employees. COUNCIL AGENDA ITEM NO. 3F t CALIFORNIA Proposed - City of Grand Terrace Internet Usage Policy: Internet global access provides the availability of materials that may not be considered appropriate in the City. The global network makes it is impossible to control all materials,and ultimately City's Staff is responsible for compliance with the established standards when using media and informational resources. Internet Use is authorized to conduct City business only. Internet use brings the possibility of breaches of the security of confidential City information. Internet use also creates possibility of contamination of our system via viruses, Trojans, or spyware. These malicious viruses can allow unauthorized persons to potentially access to City User passwords and other confidential information. The City's Staff is expected to abide by the following network and Internet communication rules: Electronic Mail and Messaging- • Messages containing subject matter, language, video files, audio files, or other materials that are abusive,profane or offensive are prohibited and should not be passed internally or externally though the City's network. • Messages containing deceptive, fraudulent, or deceitful language or material are prohibited and should not be passed internally or externally though the City's network. • Department electronic mail and messaging systems shall only be used for business, or for limited and reasonable personal use. • Members shall not send unnecessary attachments,nor shall they utilize email "stationary" or background programs that inhibit or interfere with the operation of the Department electronic mail or messaging systems • Personal Folders should be utilized to store administrative, fiscal or general correspondence. • Users who wish to automatically forward or redirect Department electronic mail or messages to another personal-mail account must first get written approval from their department head. • Privacy screens are not allowed unless individually approved by the Department Head. Computer Security Accounts and Passwords • Do not use the network in such a way that would disrupt the use of the network by other users. • Do not exchange passwords or access other's network accounts. The user is responsible for security of his/her own password. • No member shall attempt to infiltrate or "hack" a Department computer or computer system. • No member shall represent himself as someone else by using another person's electronic mail, security account, or password. • Department computers and/or computer systems shall not be accessed without department authorization, nor shall an authorized user assist an unauthorized person to access change computer system configurations or bypass security programs to change settings on department computers or computer systems. • If a member suspects that there is a security problem within a Department computer or system, or that a Department password is being misused, he/she shall immediately report the matter to his supervisor. During the process of systems maintenance,upgrade, troubleshooting, etc., it may become necessary for Technical Services to reset a password in order to gain access to a specific computer. The user will then be notified that a change to his password has been made. Computer Terminals and Mobile Devices— � 1 A computer terminal is defined as any personal computer, laptop computer, mobile data device or terminal and keyboard,network, or electronic storage device that is connected to the City's network. • Every member who uses a Department computer or computer system is responsible for the security of the computer systems they access/use. • Department computer workstations, systems and related equipment shall only be accessed and used by authorized personnel for business, or for reasonable personal use. • There is no expectation of privacy in the use of Department computer workstations, systems and/or related equipment. • City Technical Services may formally audit any data stored on any automated systems belonging to or administered by the Department. • No member is to develop and/or introduce a program into a Department computer system that is intended to harass or annoy users. No member is to develop and/or introduce programs into a Department computer system that interfere with the functioning of a Department computer system. • Information contained in any database belonging to or administered by the Department shall not be deleted, modified, or supplemented without authorization from the proper authority. • Do not use for commercial activities by for-profit organizations, product promotions, political lobbying, or illegal activities. • Do not use public property for personal gain(felony and is subject to prosecution). • Do not violate copyright policies on software sharing or authorship of electronic information. The City shall reserve the right to limit access to programs, files, functions, and to specific websites. Violation of any of the above mentioned rules and responsibilities could result in a loss of access, other disciplinary or legal actions. Computer equipment shall be treated with care and respect.Negligent or intentional damage to computer equipment shall not be tolerated. Networked computers and related equipment shall only be moved by personnel assigned to Technical Services. Network Administration: The responsibility of the network administration, user rights, system updates, appropriate drives, security patches, application installations, and desktop utilities will only by performed by designated persons. Employee Signature Date Supervisor Signature Date G�T1, i�MD TE Community Services Department Staff Report - Amended MEETING DATE: December 9,2008 CRA ITEM( ) COUNCIL ITEM (X) SUBJECT: Measure I Capital Improvement Plan for FY 2008-2010 FUNDING REQUIRED (X) Background: Adopted by San Bernardino County voters in 1989,.Measure I is a major source of revenue for transportation improvements in the City of Grand Terrace. This 20-year half-cent sales tax has provided over$2.2 million for Grand Terrace street repairs,reconstruction,striping,and slurry sealing. The estimated Measure I Revenue for FY 08-09 is approximately$200,000. In the fourth quarter of every year,the City is required to update our'Measure I CIP in order to continue to receive Measure I Funds. Included in the annual funding are projects deemed necessary by staff. These projects can be changed mid-year with a resolution from City Council. Additionally,the San Bernardino Association of Governments(SCAG)is requesting that the City of Grand Terrace provide documentation to clarify the policy approach for the expenditure of Measure I funds. Below is a Measure I Two Year Capital Improvement Plan Expenditure Strategy for 2008/10 as submitted for approval by the City Council: The City of Grand Terrace's existing road network is fairly well established. Therefore,the City's primary use of Measure I funds will be for the reconstruction and maintenance of existing City streets. It is the City's intent to design and begin construction of the project the same year the project is identified in the remaining Three-Year Capital Improvement Plan. Recommendation: Staff requests the City Council to approve the Two Year Measure I Projects for the FY 2008-10 and the Measure I Two Year Capital Improvement Plan Expenditure Strategy for 2008/10. COUNCIL AGENDA ITEM NO.J'Es 1 Resolution No. 2008- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,STATE OF CALIFORNIA,ADOPTING THE THREE YEAR CAPITAL IMPROVEMENT PROGRAM WHEREAS, San Bernardino County voters approved passage of Measure 1 1990-2010 in November, 1989,authorizing San Bernardino Associated Governments,acting as the San Bernardino } County Transportation Authority,to impose a one-half of one percent retail transactions and use tax applicable in the incorporated and unincorporated territory of the county of San Bernardino, and WHEREAS, revenue from the tax can only be used for transportation improvement and traffic management programs authorized in the Expenditure Plans set forth in Ordinance No. 89-1 of the Authority, and WHEREAS, Expenditure Plans of the Ordinance require each local jurisdiction receiving revenue from the tax to expend those funds pursuant to a Five-Year Capital Improvement Program and a Twenty-Year Transportation Plan adopted by resolution of the local jurisdiction, and WHEREAS, Expenditure Plans of the Ordinance also require that each local jurisdiction annually adopt and update its Capital Improvement Plan; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace,State of California,hereby adopts the Measure I Two Year Capital Improvement Program, a copy of which is attached to this resolution. PASSED,APPROVED AND ADOPTED by the City Council of the City of Grand Terrace, California at a regular meeting held on the 9th day of December, 2008. ATTEST: City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace and of the City Council thereof. And of the City Council thereof. City i t 3rand Terrace PROPOSED MEASURE I TWO YEAR PLAN 2008/2010 December 2008 YEAR STREET & LIMITS IMPROVEMENT COST ESTIMATE 2008-09 Barton Road Bride Program Re lacement and widening of Bride $346,100 2009-10 City Wide—Slurry Program Slurry Program 87,000 Streets TBD 2009-10 Streets TBD Crack Sealing 20,000 2009-10 Streets TBD Street Striping 15,000 TOTAL $469,100 Contact: Steve Berry SANBAG's Measure I Revenue Estimate (2 yrs.) $371,212 909-430-2226 Fund Balance as of June 30, 2008 $ 97,424 TOTAL AVAILABLE: $468,636 1 w Page 1 of 2 4 4- lx I;y CALIFORNIA Staff Report Finance Department C\; CRA ITEM( ) COUNCIL ITEM(X) MEETING DATE: December 9, 2008 AGENDA ITEM To: Honorable Mayor and Council Members From: Bernie Simon, Finance Director SUBJECT: STATE COPS GRANT FY 08-09 EXPENDITURE PLAN APPROVAL AND BUDGET AMENDMENT FUNDING REQUIRED XX NO FUNDING REQUIRED BACKGROUND: Agencies receiving SLESF money must have a formal expenditure plan approved by the governing body. The agency must then report how such funds were spent in comparison to the approved spending plan at the end of the fiscal year. In accordance with Section 30061 of the Government Code: "Any request submitted pursuant to this paragraph shall specify the frontline law enforcement needs of the requesting entity, and those personnel, equipment, and programs that are necessary to meet those needs. The board shall, at a public hearing held at a time determined by the board in each year that the Legislature appropriates funds for purposes of this chapter, or within 30 days after a request by a recipient agency for a hearing if the funds have been received by the county from the state prior to that request, consider and determine each submitted request within 60 days of receipt, pursuant to the decision of a majority of a quorum present." The FY 08-09 budget document accounts for the anticipated Supplemental Law Enforcement Safety Fund (SLESF AB3229 COPS) in Fund 14 on pages 117 and 51. At the time the FY 08-09 budget was adopted, state funding of the SLESF program was doubtful. However, the State of California Budget Act of 2008, approved in November, did include funding for the SLESF program. COUNCIL AGENDA ITEM NO.,�N 1 Page 2 of 2 The only change that affects Grand Terrace is that the funding will be done quarterly rather than a lump sum as done in previous years. The proposed spending plan is similar to the previous years' spending plan. The estimated FY 08-09 grant revenue is $100,000 which partially pays for: Sheriff's Department special services officer(SSO) and related costs $ 67,690 One General Law Patrol Car $214,567 Sheriff Contract related overhead costs 3.9% $ 6,984 Fuel and Maintenance on vehicles $ 9,304 Grand Terrace overhead cost allocation $ 500 $299,045 The grant will be supplemented by a Traffic Safety Fund transfer of $48,094, and a General Fund transfer of$150,951 to pay for the remaining cost of the deputy and program incidentals. The total adopted budget is $299,045 for the SLESF Fund. Our approved expenditure plan is due to the County no later than December 17, 2008. The Auditor-Controller will release funds after the Supplemental Law Enforcement Oversight Committee certifies receipt of all recipient agencies' approved plans. FISCAL IMPACT: Increase in grant revenue to be received from state to AB3229 COPS Fund by $100,000 and decrease budgeted transfer of$100,000 from the General Fund. There is no net effect to the AB3229 COPS Fund, however, the General Fund will realize $100,000 in savings due to the state grant funding. Staff Recommends that the City Council: 1)Approve the Grand Terrace Expenditure Plan for SLESFAB3229 COPS Grant for FY08-09. 1)Amend Grand Terrace Budget for SLESFAB3229 COPS Grant revenue by $100,000 and decrease General Fund subsidy transfer of$100,000 and related revenue to the SLESFAB3229 COPS Fund for FY08-09. Attachments: Budget page AB3229 SLESF Email from Sheriff Department .nm iof�!ri A(]M A?_Q9.%AVjQPS Allocation Schedule From: "Davalos, Claudia"<cdavalos@sbcsd.org> To: <bsimon@cityofgrandterrace.org> Date: 11/12/2008 2:50 PM Subject: FY2008-09 STATE COPS Grant Allocation Dear Mr. Simon, The U.S. Department of Finance has released the FY2008-09 allocation amounts for the Citizens'Option for Public Safety(COPS) program, SLESF Funds. The total allocation for the City of Grand Terrace for front line enforcement is$100,000. Please develop your expenditure plan based on this amount and submit a copy along with City Council approval by no later than December 17, 2008. Please note that legislation enacted concurrent with the 2008 Budget Act now requires that COPS payments be distributed in four equal installments in September, December, March, and June. Consequently, you will not receive a lump-sum payment as in previous years. Please feel free to call me if you have any questions. * ' Thank you, Claudia Davalos, Staff Analyst San Bernardino County Sheriffs Dept. Bureau of Admnistration Ph: (909) 387-3672 Fax: (909) 387-3444 -------------------------------------- CONFIDENTIALITY NOTICE: This communication contains legally privileged and confidential information sent solely for the use of the intended recipient. If you are not the intended recipient of this communication you are not authorized to use it in any manner, except to immediately destroy it and notify the sender. Citizens Option For Public Safety(COPS) FY08-09 Budget Act of 2008, Based on Jan. 1,2008 Populations Government Code§30061 et seq. Frontline Law Enforcement Population Allocation SAN BENITO 57.784 $300,000 HOLLISTER 37.051 $100,000 SAN JUAN BAUTISTA 1,874 $100,000 UNINCORPORATED 18,859 $100,000 SAN BERNARDINO 2.055,766 $3,928,510 ADELANTO 28,181 $100,000 APPLE VALLEY 70.092 $111,601 BARSTOW 23,952 $100,000 BIG BEAR LAKE 6,256 $100,000 CHINO 82.670 $131,628 CHINO HILLS 78,957 $125,716 COLTON 51.918 $100,000 FONTANA 188.498 $300,129 GRAND TERRACE 12.543 $100,000 HESPERIA 87,820 $139,828 HIGHLAND 52,503 $100,000 LOMA LINDA 22.632 $100,000 MONTCLAIR 37,017 $100,000 NEEDLES 5.807 $100,000 ONTARIO 173.690 $276,551 RANCHO CUCAMONGA 174.308 $277,535 REDLANDS 71,807 $114,332 RIALTO 99,767 $158,850 SAN BERNARDINO 205,493 $327,188 TWENTYNINE PALMS 27,966 $100,000 UPLAND 75,137 $119,634 VICTORVILLE 107,408 $171,016 YUCAIPA 52,063 $100,000 YUCCA VALLEY 21,268 $100,000 UNINCORPORATED 298,013 $474.500 SAN DIEGO 3,146.274 $5,399,991 CARLSBAD 103.811 $165,289 CHULA VISTA 231,305 $368,287 CORONADO 23.101 $100,000 DEL MAR 4,580 $100,000 EL CAJON 97,934 $155,932 ENCINITAS 63.864 $101,685 ESCONDIDO 143,389 $228,306 IMPERIAL BEACH 28,200 $100,000 LA MESA 56.666 $100.000 LEMON GROVE 25,611 $100.000 NATIONAL CITY 61,194 $100,000 Source CaliforniaCityFinance.com unofficial estimates. 17 Sept 2008 ALI O I Staff Report r , Finance Department CRA ITEM() COUNCIL ITEM(IQ MEETING DATE: December 9. 2008 AGENDA ITEM To: Honorable Mayor and Council Members From: Bernie Simon, Finance Director, SUBJECT: Approve and Appropriate Homeland Security Grant Expenditures FY 2007 CORRECTION FUNDING REQUIRED XX NO FUNDING REQUIRED BACKGROUND: In a staff report to City Council dated October 28,2008, approval and appropriation was requested for a 2008 Homeland Security Grant Award. A correction needs to be done to approve and appropriate the correct amount and grant year. The reported 2008 award in the amount of$992 should actually be a 2007 grant year award in the amount of approximately$21,887. The FY 2007 grant allocation from Homeland Security is for communication and other equipment. The amount of the award is approximately$21,887. The Homeland Security grant is a reimbursement grant in which the city must spend its funds first and then request reimbursement from the granting agency. The Sheriff s Department has requested that the city purchase and request reimbursement by December 19, 2008. FISCAL IMPACT: There is no net fiscal impact since funds will be reimbursed by grant. However,the City must advance funds. RECOMMENDATION: Approve and appropriate$21,887 for purchase of grant approved equipment and increase budgeted estimated revenue by$992 for recognition of grant funds to be received. Attachments: Interoffice Memo May 28, 2008; Equipment lists COUNCIL AGENDA ITEM NO.,3Z 1 iiv i amurriVt Ivimmu DATE May 28, 2008 PHONE FROM Valerie Tanguay Captain Central Station TO Claudia Davalos Staff Analyst- 1 San Bernardino County Fire Department SUBJECT 2007-HOMELAND SECURITY GRANT PROGRAM (HSGP) EQUIPMENT REQUEST AND JUSTIFICATION -CITY OF GRAND TERRACE For the 2007 Homeland Security Grant Program (HSGP), all jurisdictions are required to submit their regional and collaborative project in a standard format which also requires justification for each item requested. The following is a list of equipment to be considered for purchase and justification for the law enforcement services provided to the City of Grand Terrace through the Sheriffs Department contract. The City of Grand Terrace currently contracts twelve (12) positions for law enforcement services through the Sheriffs Department. In emergency situations additional resources would be provided through the Sheriffs Central Station which could include an additional forty(40)"first responders°. We are requesting to purchase the following equipment: • AEL OSCP-01-PORT/Handheld 800 Radios: We are requesting funding for 6 Portable Astro Digital XTS5000 764-870 MHz 1-3W 850 Ch. Radios. Communications is the most important issue in any event of an emergency and Grand Terrace/Central Station does not have enough radios to handle a protracted event where citizen and reserve volunteers would certainly be used and would need mobile communication for road closures, rescues and searches. • AEL 01AR-06-DISP/Disposable paper Masks: We are requesting funding for 240 paper masks. In the last several years Central/Grand Terrace deputies have been faced with several situations including forest fires where such protective equipment became a commodity and was ultimately impossible to obtain. Deputies were exposed, long term, to pollutants and smoke and had to make improvised devices to complete their duties. • AEL 01ZA-03-EYEP/Plastic Goggles: We are requesting funding for 100 plastic goggles. In the last several years Central/Grand Terrace deputies have been faced with several situations including forest fires where such protective equipment became a commodity and was ultimately impossible to obtain. Deputies had long term eye exposure to smoke, wind and particulates. • AEL 04HW-01-MOBL: We are requesting funding to purchase a Mobile Data Computer for the Grand Terrace Detectives. Currently they have no computers and are unable to run needed applications in the field and are forced to depend on dispatch or return to the station. The computers will allow Detectives to stay in the field and complete their investigations more completely and in a more timely manner. • AEL 030E-0111-aw Enforcement Operational Equipment: We are requesting funding to purchase tactical/investigative deployment kits for the Grand Terrace Detectives and first responders. These personnel are often deployed after hours t from their homes to handle critical incidents and high level investigations. Currently these individuals are forced to respond to headquarters to gather the needed equipment required for the specific call out This practice causes valuable time to elapse and could mean the difference between life and death or at minimum, stall important investigations. The kit would include, but not limited to operational vests, binoculars, digital camera/recorder, GPS unit, laser measuring device and crime scene evidence markers. The requested equipment may also be utilized by all county deputies responding to Grand Terrace to assist in the event of an emergency situation. Subgrantee Name San Bernardino Operational Area Grant M 2007-0071 OES ID# 071-00000 Item Cant Purchasing Jurisdiction Receiving Discipline Item 0 Category Equipment Description Unit Cast Shipping, Total Cost to Jurisdiction Unit Cost sty Total• Tax Handling tan Total Cost be Charged to Grant CITY OF GRAND TERRACE LETPP Pipes amend the following Items: $ Totals f0 0 $0 $0 Please delete the following mars: LAW GIHW-01M03L a Computer hardware S 3,8W.00 1 IS 3.100.00 S 304.00 S 78.18 S 41,11111118 $ LAW 12VE-00-MISS Specialized Mission AMTerrain Vehicle(AM S g,807.47 1 $ 9.W7.47 S - S - S II.W.47 $ - LAW 12TR400-MOVR Trallare Transport trailer for ATV $ 1,801.90 1 S 1,881A0 S 16245 S S Z014.36 S Totals $18 289 3 $16 M $76 $18 802 Please add the following Items so LAW 08CP-01-PORT Radio Portable Motorola Astro D ital XrSWW 2,937•00 6 $ 14.6WW $ - S S 14,685.W 14,885.00 LAW LAW 21GNAM-STAX �ulpmeot�o Sales Tax(Ter 2 radio) 227.87 2 S 455.24 $ S - S 455.24 455.24 LAW 030E-01•VSTO E ulE-L squlpmerdAcceseories 5W.19 1 $ 55&19 $ S - S 556.19 06.19 LAW 21 GN-00 STAR utter Authorized Sales Tot(Op Eq Accessories) - 1 S S 44.50 S - S 44.50 44.50 Eaularnent lJ1W 21GN-01SHIP Equipment 6Npping(OPEgAccessories) 1 S $ 5 61.07 $ 81.07, 81.07 $ S S S i S Tolls $3 721 10 $16 688 $45 $61 $16 802 $15,802 W0H8%Gn ftMkx d DeW WOW"SHELL.�f '� 0 Subgrantee Name Son Bernardino Operational Area Grant 11 2007-0071 OES IDO 071-00000 item Cast Receiving Category Equipment Description Unit Cost Tax Shipping, KernToll Cost be Ctu Purchasing Jurisdiction Discipline Item M Total Cost to Jurisdiction Unit Cast �to Total• Handling Grant CITY OF GRAND TERRACE SHOOP Please amend the following Items: f - Totalf 10 0 Plum delete the followingitems: LAW Law Efticaquipnw t Operational EquipmsM Accessories f 1,4f5.00 2 f 2 gB0.00 f S 1 ZNO.W f 030E-01-VST ul M - LAW Other Autholwnertted Tw Shipping f 2 i - f 231.73 f f 231.73 5 210N-00-STAX E ul M . cal Low LAW O1LE-01 SHED EMorosment Ballistic Shield f 1,BW.W 1 $ 118W.W f 138.50 f f 1,�.50 f LAW rA Tor,Shipping tm.77 1 f 9M.77 f - f f MM.77 S 21GN-00-STAR Equipment . LAW 2VE A Vehicle Specialized Mission Vehicle A Totalf 216 6 714 71 so 1111111.1018111 $0 Pknse add the following IDerm: 08CP-01-PORT Radio Portable Motorola Astro DID XTS5W0 2,037.W 1 S 2,937.00 f S - f $937.W $g37.00 LAW 21ONV-00$TAX Otlu rAuthort><ed Seim Tor(1 radio SHSOP) 1 i S 227.02 5 - f 227.02 227.02 LAW Otltifment rt:.a Shipping(1 radio SHSOP) 1 $ f f 20.38 f 29.36 29.38 210N-01-SHIP Equipment LAW 21 GN-00-STAX Equipment Sales Tex(4 radlos In LETPP) 4 $ - f 010.48 S - 1 010.48 910.48 LAW OthaEqul rrtltortred 21GN-01,8 IP ul Shipping(B redica In LETPP) - 5 S - f - f 140.90 f 14890 148.90 LAW 04HW-01-MOBL Computer Hardwara Mobile pad Cornpudr(1) 1,430,W 1 $ 1.430.00 f $ - f 1.430.00 1,430A0 Dlepoasbte LAW 01AR-MDISP (Respiretors)Psper (240)N 95 Particulate Respi—tors 1.05 240 $ 254.40 f S f 254.40 264.40 Mask LAW 07ZA-03EYEP PersoEquip(E P Fwa)re (10M Safety Goggles 1.49 1W S 149.00 S S S 149.00 149.00 Equip(EydFaw) S S f Totals K370 1 363 K770 $1 138 1176 18 08b $6,085 8:k0H&a-ft%Bud9l DWI Wwbhsd BHELL* n ntUtIvtu Historical & Cultural Activities Committee 1.�- 2008 Minutes for November 3, 2008 CITY OF GRAND TERRACE The meeting was called to order at 7:10 p.m. by Chairman Pauline Grant. CfTM"Rr MMMENT Pauline Grant,Gloria Ybarra, City Clerk Brenda Mesa,Frances Carter, Shelly Rosenkild, Masako Gifford and Ann Petta.. Secretary's Report: The minutes for October 6, 2008 were read. For clarification: The committee would like to add that in addition to tending to the ballots used in the food contest, Frances also makes sure the tables are set-up and ready for the food contest. Also, Shelly and not Ann supplied i the certificates for the food contest. After clarification,the minutes were approved on a motion by Ann, seconded by Shelly. Treasurer's Report: The budget shows a balance of$1,041.48. The petty cash balance is$410.23. Money generated from the opportunity drawing totaled$101.50;money from the food sales totaled $206.24 and Rosemary Horner donated $20.00 (all are listed in the Treasurer's Report for further reference). Pauline was reimbursed$13.90 for donuts and Gloria was reimbursed$8.40 for postage stamps. Historical Report:No report for November 3, 2008. Old Business: 27t'Annual Country Fair, Saturday,November 1, 2008 The committee agreed that the Fair,which had a good assortment of vendors and artists who show- cased and sold their wares,went well on a clear and sunny day. Residents and non-residents turned out in steady numbers to attend our annual event. The Woman's Club provided a hamburger lunch at,a reasonable price($4.00) and the Friends of the Library held a book sale. Ann reported that 31 vendors participated, not counting the strolling magician and the city in addition to the baking and cookie contest participants. The substitute food contest judges were prominent resident Jeffrey McConnell and Elizabeth Duarte from the City's Woman's Club(the judges are listed in the minutes for October 6, 2008). The volunteers were: Shirley Hogue, Barbara Akers, Erica Seuylemezian and Clay Rosenkild. A special thank you also to Rex Edmundson for his help,especially at the opportunity drawing booth. Gloria will mail thank you notes to the judges and volunteers in appreciation for their time and help. For next year's Fair, the committee suggested that: 1. Participants wear name tags (vendors, etc.). 2. Print guidelines on back of applications. 3. Have a larger entertainment program. 4. Need more participants in children's cookie contest. Discussion followed on lack of enough parking facilities. No decision made. COUNCIL AGENDA ITEM NO.51�I C1 1 New Business: Time Capsule - The articles and photographs to be put in the time capsule in the City's Gwenn Karger Park are requested before November 28,2008. A suggestion was made to take photos of photos in books regarding the history of the city. After discussion the committee decided that Shelly will check with Acting City Manager Steve Berry regarding the photos and related information. Glass Display Case - Ann reported that the items to be displayed will pertain to the history of the City to coincide with the City's 301h Anniversary celebration. She added that she will gather the items for display and when the time comes to put the items together, the committee can meet to ' arrange them. 301''Anniversary Potluck Dinner,Tuesday,December 9,2008-The decorations for the potluck were discussed. After discussion,the committee decided that Shelly will look into the decorations,which will have a 30''Anniversary theme, and report her findings at the next meeting. In celebration of the City's 30' anniversary, the committee would like to have sparkling cider to drink to celebrate the anniversary. Shelly will discuss this with Colleen and advise on the outcome. The city will provide the coffee and cake. The cake will be chocolate cake with white frosting. Decorations on the cake will be decided at a later date. Food,committee members will supply:Four turkey breasts(Pauline and Masako);ham,bread,butter (Ann);ice,water,punch,deviled eggs(Frances);scalloped potatoes(Colleen and Frances);side dish (Gloria); salad(Shelly). Supplies: ice chest, folding table, warming plate (Frances); shelf, balloons (Shelly); card table (Pauline). Ann advised that we will have approximately 110 people attending. The room layout was discussed and approved by the committee. The committee will meet to decorate at 10:00 a.m.on Tuesday,December 9'and return to finish up loose ends at 4:00 p.m. the same day(day of the potluck). The meeting was adjourned at 8:20 p.m. The next meeting will be December 1, 2008. Res ectfully Submitted, Ybar�a Secretary �� STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE: December 9, 2008 FUNDING REQUIRED: ( ) NO FUNDING REQUIRED: (X) SUBJECT: Update of City Development Impact Fees for Arterial Improvements RECOMMENDATION: Approve draft ordinance amending Chapter 4.104.060 of the City of Grand Terrace Municipal Code to update arterial improvement fees. Background: The City collects fees on new development to fund the cost to construct infrastructure improvements needed to support it. The City has authority to collect development impact fees pursuant to Chapter 5, Section 66000 of the California Government Code. One of the fees collected by the City is to fund arterial improvements needed to complete the Circulation Element of the City General Plan. In October 2005, SANBAG approved its Development Mitigation Nexus Study. The SANBAG Board has established a policy that in order for cities and San Bernardino County to be eligible for Measure I subventions after 2010, they must adopt a development mitigation fee to fund circulation improvements identified in the Development Mitigation Nexus Study. In November 2005, the City was one of the first agencies in the County to comply with this requirement by adopting Ordinance 222, amending the City's arterial improvement fees and adjusted the fees in December of last year in compliance with SANBAG protocol. For the City to continue to be in compliance, the arterial improvement fees must again be updated to account for increasing construction costs. SANBAG has notified the City that our arterial improvement fees must be increased to account COUNCIL AGENDA ITEM NO.�j�} for increased construction costs over the past one-year period. The construction cost factors provided by SANBAG, by which the City fees must be increased are 12.9% for 2007. This adjustment to the City fees must be enacted by the end of 2008. Staff has recalculated the City arterial improvement fees to cover these construction cost factors. Staff is requesting City Council approval of the attached draft ordinance which will implement the updated arterial improvement fees. Recommendation: Approve an ordinance, amending Chapter 4.104.060 of the City Municipal Code, increasing the City arterial improvement fees, and updating Table "B" showing the cost of improvements funded by the arterial improvement fees. Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA RESCINDING THE TRAFFIC CIRCULATION FEE SCHEDULE (4.104) AND REPLACING IT WITH A NEW FEE STRUCTURE. WHEREAS, Grand Terrace is continuing to experience new development of its vacant parcels as well as additions to and some replacement and remodeling of existing buildings; and WHEREAS, the rate of construction and growth continues to drive the demand for municipal services which in turn generate the need for expansion of the City's public facilities in order to provide these services; and WHEREAS, the City of Grand Terrace master facilities plan indicates that in order to accommodate future growth capital projects are needed including street and traffic signal improvements; and WHEREAS, the City of Grand Terrace in cooperation with San Bernardino Associated Governments (SANBAG) has conducted an extensive analysis in accordance with Chapter 5, Section 66000 of the California Government Code of potential new development, identified anticipated capital improvements needed to accommodate future growth, estimated the cost of these improvements, and identified a potential beneficiaries of these improvements; and WHEREAS, the City of Grand Terrace is required to update its circulation fees by January 2009 to be eligible for supplemental funding for arterial infrastructure that will become available under San Bernardino County's Measure I Program starting in 2010; and WHEREAS, notice of public hearing has been provided per Government Code Section 6062a, oral and written presentation made and received, and the required public hearing held; and WHEREAS, pursuant to California Government Code Section 60623a, a general explanation of the hereinafter contained in schedule of fees and charges has been published as required; and WHEREAS, all requirements of California Government Code Section 6600 et. seq. are hereby found to have been complied with; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAINED AS FOLLOWS: Rescinding the fees and Table "B" in Chapter 4.104.050 and replace with the following: Arterial Improvement Fee Single-Family Homes and Multi-Family Homes (per Unit) 1. Detached Dwelling Units $4242.58 2. Attached Dwelling Units $2598.02 Retail 1. Retail (TSF-GLA) $9524.14 (per thousand square feet of gross leasable area) Industrial/warehouse 1. Industrial/warehouse (TSF-GFA) $3088.52 (per thousand square feet of gross floor area) Office 1. Office (TSF-GLA) $4884.17 (per thousand square feet of gross leasable area) See attached new Table "B" r-. ATTEST: City Clerk of the City of Mayor of the City of Grand Terrace Grand Terrace and of the and of the City Council thereof City Council thereof I, BRENDA MESA, City Clerk of the City of Grand Terrace, California, do hereby certify that the foregoing Ordinance was introduced and adopted at a regular meeting of the City Council of the City'of Grand Terrace held on 2008 by the following vote: AYES: NOES: ABSENT: ABSTAIN: City Clerk Brenda Mesa Approved as to form: City Attorney John Harper 5 TABLE B ARTERIAL IMPROVEMENT COST ESTIMATES Street: From: To: Estimated Cost Local Growth Fee Component Chargeable Barton Road 1-215 overcrossing $5,746,082.00 0.40 $2,298,433.00 Barton Road S.P.R.R. 1-215 overcrossing $1,796,485.00 0.40 $718,594.00 Barton Road(e.b.) Honey Hill Drive N.E.City Limits $1,013,642.00 0.40 $405,457.00 Barton Road(w.b.) Honey Hill Drive N.E.City Limits $1,520,462.00 0.40 $608,185.00 Michigan Street Barton Road Commerce Way $462,844.00 0.40 $185,138.00 Michigan Street Commerce Way De Berry Street $742,297.00 0.40 $296,919.00 Main Street S.F.R.R. S.P.R.R. $226,224.00 0.40 $90,490.00 Mt.Vernon Avenue Barton Road 700 ft. North of Minona Drive $616,294.00 0.40 $246,518.00 Mt.Vernon Avenue Canal Street N.City Limits $578,036.00 0.40 $231,214.00 Commerce Way 1900 ft. North of De Berry St. Pico Street $10,820,161.00 1.00 $101820,161.00 Commerce Way jPico Street Main Street $3,568,351.00 1.00 $3,568,351.00 TOTAL $27,090,878.00 $19,469,460.00 c1Tr STAFF REPORT GRAND TERM CITY ATTORNEY'S OFFICE CRA ITEM Q COUNCIL ITEM (X) MEETING DATE: December 9, 2008 SUBJECT: Thomas J. Schwab Employment Agreement FUNDING REQUIRED Q NO FUNDING REQUIRED (X) Attached is an Employment Agreement between the City of Grand Terrace and Thomas J. Schwab reflecting the City Council's direction in closed session at its regular meeting of November 18, 2008. This Employment Agreement will supersede the existing City Manager Contract and be effective until July 1, 2009. - If you have questions or comments, please don't hesitate to contact me or discuss the issue further in open session at the City Council Meeting of December 9, 2008. STAFF RECOMMENDATION: Approve the attached Employment Agreement. COUNCIL AGENDA ITEM NO. /� EMPLOYMENT AGREEMENT THIS AGREEMENT, made and entered into this 9`h day of December, 2008, by and between THE CITY OF GRAND TERRACE, hereinafter called "EMPLOYER" and THOMAS J. SCHWAB,hereinafter called"EMPLOYEE," both of whom understand and agree as follows: RECITALS WHEREAS, EMPLOYEE entered into an Employment Agreement (the "Prior Agreement") on or about March 28, 1998, pursuant to Chapter 2.08 of the City of Grand Terrace Municipal Code, which Prior Agreement was subsequently amended on May 25, 2006; and WHEREAS, as a result of EMPLOYEE'S current medical condition, the parties desire to modify the conditions of employment, working conditions and compensation set forth in the Prior Agreement; NOW, THEREFORE in consideration of the mutual covenants herein contained, the parties agree as follows: SECTION 1. EFFECTIVE AGREEMENT: This Agreement shall replace and supersede all terms and conditions contained in the Prior Agreement,unless set forth to the contrary herein. SECTION 2. DUTIES: EMPLOYER hereby agrees to employ EMPLOYEE to perform duties related to the preparation of the FY 2009-10 budget for the City of Grand Terrace and Community Redevelopment Agency of the City of Grand Terrace, and other duties as determined and assigned by the Acting City Manager. EMPLOYEE has no supervisory responsibilities as to other employees and shall prepare said budget in conjunction with the Finance Director and Acting City Manager, who shall have ultimate responsibility with regard to the proposed budget to be presented to the City Council and Agency Board. It is anticipated that the duties to be performed by EMPLOYEE will constitute approximately one-half of a full time position. It is anticipated that EMPLOYEE will perform duties at City Hall, as well as locations other than City Hall. SECTION 3. COMPENSATION: EMPLOYEE shall be compensated $45,000 for all duties performed under this Contract, which shall terminate on June 30, 2009. The parties acknowledge that EMPLOYEE has earned and accrued certain amounts of paid leaves under the Prior Agreement and during his twenty- four (24) years of employment with the City. The parties acknowledge that the accrued leave amounts to which EMPLOYEE is entitled, when combined with the compensation under this Agreement, will equal EMPLOYEE'S monthly compensation under the Prior Agreement until June 30, 2009, at which time all such paid leave entitlement shall be exhausted. SECTION 4. FRINGE BENEFITS: EMPLOYEE shall continue receive the medical insurance benefits provided to City Employees. SECTION 5. TERMINATION OF AGREEMENT: This Agreement shall terminate on June 30, 2009. Nothing in this Agreement precludes EMPLOYEE from entering into a subsequent employment contract with the City to perform any duties which the parties might deem appropriate and at compensation agreed to between the parties. Dated: , 2008 Maryetta Ferre', Mayor Dated: , 2008 Thomas J. Schwab, EMPLOYEE