10/14/2008 FILE C-0-PY
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GRAtiDTERR CE October 14,200
22795-Barton Road
Grand Terrace
California 92313-5295
Civic Center
(909j 824-6621
Fax(909)783-7629
Fax(909)783-2600 CITY OF GRAND -TERRACE
Maryetta Ferr6
Mayor
CRA/CITY COUNCIL,,','
•tiee'Ann Garcia
Mayor Pro Tem REGULAR MEETINGS
Bea'Cortes
Jim Miller 2ND AND 4TH.Tuesday - -6:00"-p.rn. .-
Dan Buchanan
Council Members -
Thomas J.Schwab
City Manager
Council Chambers
Grand Terrace Civic Center
22795 Barton Road
Grand Terrace, CA 92313-5295
CITY OF GRAND TERRACE
COUNCIL MEETING
AGENDA
CITY COUNCIL CHAMBERS October 14,2008
GRAND TERRACE CIVIC CENTER 6:00 p.m.
22795 Barton Road
THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990. IF YOU REQUIRE
SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING,PLEASE CALL THE CITY CLERK'S OFFICE AT(909)824-6621
AT LEAST 48 HOURS PRIOR TO THE MEETING.
IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING THE MEETING,PLEASE COMPLETE A REQUEST TO SPEAK
FORM AVAILABLE AT THE ENTRANCE AND PRESENT IT TO THE CITY CLERK. SPEAKERS WILL BE CALLED UPON
BY THE MAYOR AT THE APPROPRIATE TIME.
ANY DOCUMENTS PROVIDED TO A MAJORITY OF THE CITY COUNCIL REGARDING ANY ITEM ON THIS AGENDA
WILL BE MADE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK'S OFFICE AT CITY HALL LOCATED AT
22795 BARTON ROAD DURING NORMAL BUSINESS HOURS. IN ADDITION,SUCH DOCUMENTS WILL BE POSTED ON
THE CITY'S WEBSITE AT WWW.CITYOFGRANDTERRACE.ORG
* Call to Order-
* Invocation-
* Pledge of Allegiance-
* Roll Call-
STAFF COUNCIL
AGENDA ITEMS RECOMMENDATION ACTION
CONVENE COMMUNITY REDEVELOPMENT AGENCY
1. Approval of 09-23-2008 Minutes Approve
2. Resolution to Change Authorized Signatures Local Agency Adopt
Investment Fund
ADJOURN COMMUNITY REDEVELOPMENT AGENCY
CONVENE CITY COUNCIL MEETING
1. Items to Delete
2. SPECIAL PRESENTATIONS
A. AT&T Services Update
3. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
noncontroversial. They will be acted upon by the Council at one time j
without discussion. Any Council Member,Staff Member,or Citizen i
may request removal of an item from the Consent Calendar for
discussion.
A. Approve Check Register Dated October 14,2008 Approve
B. Waive Full Reading of Ordinances on Agenda
C. Approval of 09-23-2008 Minutes Approve
D. Reclassification of Intern to Management Analyst Approve
E. Resolution to Change Authorized Signatures for California Adopt
Asset Management Program(CAMP)
F. Resolution to Change Authorized Signatures Local Agency Adopt
Investment Fund
COUNCIL AGENDA
10-14-2008 PAGE 2 OF 2
AGENDA ITEMS STAFF COUNCIL
RECOMMENDATIONS ACTION
G. Additional Continuing Appropriation for International Approve
Pavement Solutions(IPS) Retention Payment FY 2008-09
(Grand Terrace Pocket Park)
[PUBLICM COMENT
This is the opportunity for members ofthe public to comment on any
items not appearing on the regular agenda. Because of restrictions
contained in California Law,the City Council may not discuss or act
on any item not on the agenda,but may briefly respond to statements
made or ask a question for clarification. The Mayor may also
request a brief response from staff to questions raised during public
comment or may request a matter be agendized for a future meeting.
5. REPORTS
A. Committee Reports
1. Historical and Cultural Activities Committee
a. Minutes of September 8,2008 Accept
2. Emergency Operations Committee
a. Minutes of September 2,2008 Accept
B. Council Reports
6. PUBLIC HEARINGS-None
7. UNFINISHED BUSINESS
A. Second Reading of an Ordinance of the City Council of the Approve
City of Grand Terrace,California,Amending Chapter 12.28
of the Grand Terrace Municipal Code and Amending the
List of Approved Street and Parkway Trees
B. Second Reading of an Ordinance of the City Council of the Approve
City of Grand Terrace,California,Amending Grand Terrace
Municipal Code,Chapter 10, Section 10.08, Establishing
Speed Limits for Various Streets in the City of Grand
Terrace
8. NEW BUSINESS
A. Renewal of the Joint Use Agreements Between the Colton Approve
Joint Unified School District(CJUSD)and the City of
Grand Terrace
9. CLOSED SESSION
A. Employee Negotiation-Acting City Manager Steve Berry
ADJOURN
THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD
ON TUESDAY,OCTOBER 28,2008 AT 6:00 P.M.
IT
AGENDA E M
. .MUST. .....BE..............................I..N................
REQUES T S SUBMITTED
WRITING TO THE CITY CLERK'S OFFICE NO LATER THAN
14 CALENDAR DAYS PRECEDING THE MEETING
PENDING CRA APPROVAL
CITY OF GRAND TERRACE
COMMUNITY REDEVELOPMENT AGENCY MINUTES
REGULAR MEETING - SEPTEMBER 23,2008
A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in
the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,
on September 23, 2008 at 6:00 p.m.
PRESENT: Maryetta Ferre, Chairman
Lee Ann Garcia, Vice-Chairman
Bea Cortes, Agency Member
Jim Miller, Agency Member
Dan Buchanan, Agency Member
Brenda Mesa, City Clerk
Steve Berry, Acting City Manager
Larry Ronnow, Finance Director
Richard Shields, Building& Safety Director
Gary Koontz, Community Development Director
Lt. Mike Newcombe, Sheriff's Department
John Salvate, San Bernardino County Fire Department
John Harper, City Attorney
r
ABSENT:
Tom Schwab, City Manager
CONVENE COMMUNITY REDEVELOPMENT AGENCY AT 6:00 P.M.
APPROVAL OF 08-26-2008 MINUTES
CRA-2008-21 MOTION BY AGENCY MEMBER CORTES, SECOND BY MAYOR PRO TEM
GARCIA, CARRIED 5-0, to approve the August 26, 2008 Community
Redevelopment Agency Minutes.
REQUEST TO APPROVE AN INCREASE IN THE AGENCY DISBURSEMENT
AMOUNT AND AN IMPLEMENTATION MEMORANDUM,BLUE MOUNTAIN
SENIOR VILLAS
CRA-2008-22 MOTION BY AGENCY MEMBER BUCHANAN, SECOND BY AGENCY
MEMBER CORTES, CARRIED 5-0, to approve an increase to $9,588,381 for the
Agency Disbursement Amount for the Blue Mountain Senior Villas Project and
approve the Implementation Memorandum for the Blue Mountain Senior Villas
project and authorize the Executive Director or his designee to execute it,and make
minor changes as necessary to fulfill its purpose and intent.
CRA AGENDA ITEM NO.
Community Redevelopment Agency Minutes
September 23,2008
Page 2
Chairman Ferre adjourned the Community Redevelopment Agency Meeting at 6:45 p.m., until the
next CRA/City Council Meeting that is scheduled to be held on Tuesday, October 14, 2008 at 6:00
p.m.
SECRETARY of the Community Redevelopment
Agency of the City of Grand Terrace
CHAIRMAN of the Community Redevelopment
Agency of the City of Grand Terrace
Finance Department
oe
RAMD TERR C
Staff Report
CRA ITEM (X) COUNCIL ITEM ( MEETING DATE: October 14, 2008
AGENDA ITEM
SUBJECT: RESOLUTION TO CHANGE AUTHORIZED SIGNATURES
LOCAL AGENCY INVESTMENT FUND
FUNDING REQUIRED
NO FUNDING REQUIRED XX
DISCUSSION:
The CRA of Grand Terrace invests a majority of surplus cash funds with the State Local
Agency Investment Fund (LAIF). Periodically the authorized list of signers needs to be
updated due to personnel and/or position title changes. A resolution to change authorized
signers is being presented due to the retirement of Finance Director Ronnow and the
appointment of new Finance Director Bernie Simon.
UPDATE
More than $65 billion is on deposit with the State of California Pooled Money Investment
Account(PMIA), of which the Local Agency Investment Fund represents approximately
half of that. Staff has reviewed LAIF exposure to Washington Mutual, Lehman Bros.,
mortgage backed securities and any other risks including the upcoming potential State
cash shortage in view of the current financial market turmoil. Currently, LAIF has very
minimal exposure to high risk securities, and the city funds will not be impacted by the
State cash shortage. Staff has included the most recent available PMIA valuation and
other pertinent information about LAIF and the current financial market.
RECOMMENDATION:
Staff recommends that the CRA Board adopt a resolution to change authorized signatures
with the Local Agency Investment Fund.
CRA AGENDA ITEM NO.
1
Attachments:
1) LAIF Information (under City Report)
2) PMIA valuation as of August 31, 2008 (under City Report)
3) Resolution to Change LAIF Authorized Signatures
RESOLUTION NO.
A RESOLUTION OF THE BOARD OF THE
COMMUNITY REDEVELOPMENT AGENCY'OF THE CITY OF
GRAND TERRACE, CALIFORNIA, AUTHORIZING
SIGNERS FOR LOCAL AGENCY INVESTMENT FUND
WHEREAS, the Community Redevelopment Agency (CRA) of the City of Grand
Terrace is a redevelopment agency established under the taws of the State of California;
and ,
WHEREAS, the Local Agency Investment Fund was established by Chapter 730,
Statutes of 1976. This fund enables local government agencies or trustees to remit surplus
funds, not needed for immediate expenditures, to the State Treasurer for the purpose of
investment on behalf of the agency. The State Treasurer will invest such funds as part of
a pooled money investment account in order to derive the maximum rate of return
possible; and
WHEREAS, the Local Agency Investment Fund is an authorized investment under the
investment policy of the city and under government code section 53600; and
WHEREAS, the Community Redevelopment Agency of the City of Grand Terrace
periodically needs to update its authorized signers with the Local Agency Investment
Fund; and
WHEREAS, authorized signers will have the authority to deposit and withdraw funds
with the Local Agency Investment Fund on behalf of the agency; and
WHEREAS, deposits may only come from and withdrawals may only be made to
designated, authorized CRA and City of Grand Terrace operating and CRA and City of
Grand Terrace investment accounts; and
WHEREAS, Local Agency Investment Fund requires the CRA to adopt a resolution to
change authorized signers on the account; and
THEREFORE, THE BOARD OF THE COMMUNITY REDEVELOPMENT
AGENCY OF THE CITY OF GRAND TERRACE HEREBY RESOLVES THE
FOLLOWING:
1) All previous resolutions of designated authorized signers with the Local Agency
Investment Fund are hereby revoked.
3
2) Authorized signers on the Local Agency Investment Fund account are:
City Manager/Treasurer Thomas Schwab
Finance Director Bernard Simon
Sr. Account Technician Patricia Lundsford
Account Technician Michelle Boustedt
APPROVED AND ADOPTED this 14th day of October, 2008
Ayes:
Noes:
Abstain:
Absent:
Board Chairman
ATTEST:
City Clerk
// Check Regist7 _gated October 14, :2008
vchlist Voucher List Page: 1
10/08/2008 5:41:18PM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
62317 9/19/2008 001699 CALIF. STATE CONTROLLER 09192008 2008 Audit Conf Fee
10-140-250-000-000 100.00
Total : 100.00
62318 9/23/2008 010290 KAISER PERMANENTE 00-0005559630- COUNCIL MEDICAL-GARCIA
10-110-120-000-000 174.91
10-110-142-000-000 356.09
Total : 531.00
62319 9/23/2008 010950 SAN BERNARDINO, DIOCESE OF 10172008 Gala Event Insurance Coverage
23-200-50-00 125.00
Total : 125.00
62320 9/23/2008 001907 COSTCO#478 2159 C. CARE SUPPLIES
10-440-228-000-000 265.66
10-440-220-000-000 88.55
Total : 354.21
62321 9/24/2008 010079 CASH 09242008 ESTABLISH NEW CASH DRAWER#4
10-010-02-00 400.00
Total : 400.00
62322 9/29/2008 010878 AMOS, FABRIENNE 10162008 Birthday Bonus
10-440-110-000-000 50.00
Total : 50.00
62323 9/29/2008 010124 JACKSON, CANDICE 10182008 Birthday Bonus
10-440-110-000-000 50.00
Total : 50.00
62324 9/29/2008 010819 ZUNIGA, ANNA 10292008 Birthday Bonus
10-440-110-000-000 50.00
Total : 60.00
62325 9/30/2008 001840 CITY OF COLTON July, 2008 JULY WASTEWATER TREATEMENT
21-570-802-000-000 102,404.46
COUNCIL AGENDA ITEM NO. `'jJ� Page: 1
vchlist Voucher List Page: 2
10/08/2008 5:41:18PM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
62325 9/30/2008 001840 CITY OF COLTON (Continued) Total : 102,404.46
62326 10/2/2008 010586 THE JAMIESON GROUP 2008.126 FY 08/09 PROF. SERVICES
10-370-255-000-000 4,087.50
2008.127 FY 08/09 PROF. SERVICES
10-370-255-000-000 3,500.00
Total : 7,587.50
62327 10/2/2008 010405 CORPORATION FOR BETTER HOUSING 14-A Balance of Funds from Draw#14
34-500-726-000-000 603,712.00
Total : 603,712.00
62328 10/2/2008 010954 ULI INLAND EMPIRE 10022008 Planning Director's Forum#81230980
10-801-270-000-000 260.00
Total : 260.00
62329 10/5/2008 005702 PUBLIC EMPLOYEES' RETIREMENT PRend9-19-08 Contributions for PRend 9-19-08
10-022-62-00 21,503.19
Total : 21,503.19
62330 10/6/2008 010933 SANDOVAL, DIANE 10022008 Broken Window Claim Reimbursement
10-190-260-000-000 180.00
Total : 180.00
62331 10/7/2008 001840 CITY OF COLTON Auq. 2008 August Wastewater Treatment
21-570-802-000-000 101,888.90
Total : 101,888.90
62332 10/8/2008 010258 GMAC PAYMENT PROCESSING CENTER 024910315936-( '07 TAHOE LEASE
10-120-273-000-000 55407
Total : 554.07
62333 10/8/2008 005452 PACIFICARE OF CALIFORNIA 10002007111 OCT EMPLOYEE HEALTH INS
Page 2
i 1
vchlist Boucher List Page: 3
10/08/2008 5:41:18PM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
62333 10/8/2008 005452 PACIFICARE OF CALIFORNIA (Continued)
10-120-142-000-000 1,216.23
10-125-142-000-000 619.21
10-140-142-000-000 1,250.26
10-172-142-000-000 162.38
10-175-142-000-000 112.94
10-180-142-000-000 1,362.17
10-370-142-000-000 433.45
10-380-142-000-000 336.57
10-440-142-000-000 1,594.89
10-450-142-000-000 423.96
21-572-142-000-000 547.68
32-370-142-000-000 123.84
34-400-142-000-000 492.63
34-800-142-000-000 282.64
10-022-61-00 8,547.86
Total : 17,506.71
62334 10/8/2008 010737 WESTERN DENTAL SERVICES INC. 002484 October OCTOBER EMPLOYEE DENTAL INS
10-022-61-00 55.75
Total : 55.75
62335 10/8/2008 004587 MANAGED HEALTH NETWORK RI 58412 OCT. MHN INSURANCE
Page: 3
vchlist Voucher List Page: 4
10/08/2008 5:41:18PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
62335 10/8/2008 004587 MANAGED HEALTH NETWORK (Continued)
34-400-142-000-000 9.28
34-800-142-000-000 8.96
10-185-142-000-000 6.40
10-120-142-000-000 19.20
10-125-142-000-000 12.80
10-140-142-000-000 25.60
10-172-142-000-000 2.88
10-175-142-000-000 1.92
10-180-142-000-000 2944
10-370-142-000-000 1536
10-380-142-000-000 640
10-440-142-000-000 147.20
10-450-142-000-000 9.60
21-572-142-000-000 9.60
32-370-142-000-000 2.56
Total : 307.20
62336 10/8/2008 010731 STANDARD INSURANCE COMPANY 160-513170-000 OCT. EMPLOYEE DENTAL INSURANCE
10-022-61-00 1,232.72
Total : 1,232.72
62337 10/8/2008 010764 SAFEGUARD DENTAL &VISION 2168883 OCT EMPLOYEE DENTAL/VISION INSURANCE
10-022-61-00 396.41
Total : 396.41
62338 10/8/2008 006772 STANDARD INSURANCE COMPANY Oct 00-607869-( OCT. EMP LIFE AND DISABILITY INS
Page: 4
CITY OF GRAND TERRACE CITY COUNCIL MEETING
d1ipXD7ERR REQUEST TO SPEAK FORM
DECORUM AND ORDER-PUBLIC - The City Council, elected by the public, must be free to discuss issues
confronting the City in an orderly environment. Public members attending Council meetings shall observe the same
rules of order and decorum applicable to the Council. Any person making impertinent and slanderous remarks or who
becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the
room, and such person may be barred from further audience before the Council.
DATE:
NAME: V e'r SaAuA, Mu ,- Wls-611\- Zp,
ADDRESS: 9:S7�
AGENDA.ITEM NUMBER YOU WANT TO SPEAK ON: A /"A—
SUBJECT: POE,16LAA V�
vchlist Nrucieher List Page: 5
10/08/2008 5:41:18PM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
62338 10/8/2008 006772 STANDARD INSURANCE COMPANY (Continued)
10-450-142-000-000 10.43
21-572-142-000-000 9.18
32-370-142-000-000 2.28
34-400-142-000-000 9.82
34-800-142-000-000 9.73
10-185-142-000-000 6.95
10-022-66-00 1,284.30
10-120-142-000-000 20.85
10-125-142-000-000 13.90
10-140-142-000-000 27.80
10-172-142-000-000 3.13
10-175-142-000-000 2.09
10-180-142-000-000 30.71
10-370-142-000-000 13.68
10-380-142-000-000 6.95
10-440-142-000-000 54.35
Total : 1,506.15
62339 10/14/2008 010266 A-Z BUS SALES BW56687 Alternator Replacement-Child Care van
10-440-272-000-000 252.76
Total : 252.76
62340 10/14/2008 001001 AA EQUIPMENT CO. INC. 8305144 EQUIP. MAINT/REPAIRS
10-450-246-000-000 1,136.95
Total : 1,136.95
62341 10/14/2008 010957 ALERT GRAPHICS 109411 Trick or Treat Bags-Halloween Haunt
23-200-64-00 222.00
Total : 222.00
62342 10/14/2008 010273 AMERICAN ASPHALT SOUTH INC 2008-1 SLURRY SEAL
20-200-717-000-000 105,344.26
Total : 105,344.26
62343 10/14/2008 010459 ANIMAL EMERGENCY CLINIC 330193 Stray Dog emergency Care
10-190-256-000-000 75.00
Page: 5
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10/08/2008 5:41:18PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
62343 10/14/2008 010459 ANIMAL EMERGENCY CLINIC (Continued)
333218 Stray Cat emergency care
10-190-256-000-000 55.00
Total : 130.00
62344 10/14/2008 010678 ARCHIVE MANAGEMENT SERVICE 0074303 FY 08/09 BACKUP TAPE STORAGE
10-180-250-000-000 55.27
10-140-250-000-000 55.26
Total : 110.53
62345 10/14/2008 001213 AT &T 9098247013793� Sept Child Care dsl service
10-440-245-000-000 74.46
Total : 74.46
62346 10/14/2008 001391 BERRY, STEVE 10062008 Phone Usage Reimb. Jun/Jul/Auq
10-700-01 240.46
Total : 240.46
62347 10/14/2008 001711 CA. DEPT OF TRANSPORTATION 182369 August 1-215 on/off-ramp Maintenance
16-510-238-000-000 339.21
Total : 339.21
62348 10/14/2008 001739 CENTRAL CITY SIGN SERVICE 32865 Crosswalk Sign
16-900-220-000-000 40.95
32866 Various Street Signs
16-900-220-000-000 218.19
32867 No Parking Signs
16-900-220-000-000 189.64
Total : 448.78
62349 10/14/2008 010953 CHAMPION FIRE ELECTRIC INC. 15575 INSTALL C HALL FIRE ALARM SYSTEM
10-180-247-000-000 1,625.00
15606 INSTALL C. HALL FIRE ALARM SYSTEM
10-180-247-000-000 19,500 00
Total : 21,125.00
62350 10/14/2008 010218 CHEVRON &TEXACO CARD SERVICES 7898191957 Maintenance Vehicle Fuel
Page: 6
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10/08/2008 5:41:18PM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
62350 10/14/2008 010218 CHEVRON &TEXACO CARD SERVICES (Continued)
10-180-272-000-000 919.58
Total : 919.58
62351 10/14/2008 001840 CITY OF COLTON 000860 ANIMAL CONTROL CODE ENF. SRVS
10-190-256-000-000 3,629.00
Total : 3,629.00
62352 10/14/2008 010866 CIVIC PLUS 60236 WEBSITE MAINT FEE
10-125-250-000-000 615.00
Total : 615.00
62353 10/14/2008 010718 CORDOVA, JERINA 3rd Qtr 2008 3rd Qtr Medical Reimbursement benefit
10-370-139-000-000 366.52
Total : 366.52
62354 10/14/2008 001907 COSTCO#478 2164 C. CARE SUPPLIES
10-440-228-000-000 117.68
10-440-220-000-000 39.22
2176 C. CARE SUPPLIES
10-440-228-000-000 155.24
10-440-220-000-000 51.75
2177 FOOD & SUPPLIES
10-190-220-000-000 315.55
Total : 679.44
62355 10/14/2008 010745 D & E ELECTRICAL CONTRACTORS 346 Ballard Lighting Repair
10-180-245-000-000 756.89
353 Park light replacement-Rollins
10-450-246-000-000 660.00
Total : 1,416.89
62356 10/14/2008 010711 DANKA FINANCIAL SERVICES 68183875 FY 08/09 TOSHIBA COPIER LEASE-
10-172-246-000-000 63.24
10-175-246-000-000 31.62
34-400-246-000-000 63.24
Page: 7
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10/08/2008 5:41:18PM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
62356 10/14/2008 010711 DANKA FINANCIAL SERVICES (Continued)
68210710 Property Tax Payment
10-172-246-000-000 21.22
10-175-246-000-000 1061
34-400-246-000-000 21.21
Total : 211.14
62357 10/14/2008 001937 DANKA OFFICE IMAGING COMPANY 706255070 DIGITAL ADVANTAGE BASE CHARGE
10-172-246-000-000 30.00
34-400-246-000-000 30.00
10-175-246-000-000 1500
Total : 75.00
62358 10/14/2008 001942 DATA TICKET INC. 24974 FY 08/09 PARKING CITE PROCESSING
10-140-255-000-000 10000
Total : 100.00
62359 10/14/2008 003210 DEPT 32-2500233683 003194-404208� MAINT SUPPLIES
10-180-218-000-000 53.07
017873/0040401 MAINT SUPPLIES
10-440-245-000-000 26.98
023058-402160' MAINT SUPPLIES
10-440-245-000-000 8.18
10-450-246-000-000 70.81
024458/301440,e MAINT SUPPLIES
10-180-218-000-000 2.29
10-180-255-000-000 6634
- - 029386/801517z MAINT SUPPLIES
10-180-245-000-000 36.73
Total : 264.40
62360 10/14/2008 002187 DUNN-EDWARDS CORP 2018033915 PAINT AND SUPPLIES
10-180-245-000-000 39.12
2018036543 Curb Painting Supplies
16-900-220-000-000 81.94
2130021774 PAINT AND SUPPLIES
10450-245-000-000 2454
Page. 8
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10/08/2008 5:41:18PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
- ----- -- - --- -- - --
62360 10/14/2008 002187 DUNN-EDWARDS CORP. (Continued) Total : 145.60
62361 10/14/2008 002214 E-Z UP FACTORY OUTLET RET00526 #D20010GR 10'X 10' DOME II
10-808-221-000-000 279.90
10-808-221-000-000 21.69
Total : 301.59
62362 10/14/2008 010537 EXECUTIVE SERVICES 2956 BUILDING CLEANING SERVICES
10-180-255-000-000 1,125.00
10-172-246-000-000 175.00
Total : 1,300.00
62363 10/14/2008 010943 FOREST WOOD FIBER PRODUCTS 40321 LANDSCAPE CHIPS
10-180-245-000-000 970.00
10-180-245-000-000 58.13
Total : 1,028.13
62364 10/14/2008 010955 FRED'S GLASS & MIRROR, INC. 166795 Replace Mirror-City Hall Women's
10-180-245-000-000 415.73
Total : 415.73
62365 10/14/2008 002727 FREEMAN COMPANY, J R 396071-0 OFFICE SUPPLIES
10-125-210-000-000 491.17
Total : 491.17
62366 10/14/2008 002721 FRITTS FORD FLEET CENTER Q35488 VEHICLE MAINT
10-180-272-000-000 381.88
Q37350 VEHICLE MAINT
10-180-272-000-000 316.13
Total : 698.01
62367 10/14/2008 002740 FRUIT GROWERS SUPPLY 90167814 3/4" Pruners
10-180-218-000-000 22.46
90174266 MAINT SUPPLIES & REPAIRS
10-450-246-000-000 74 99
90174642 MAINT SUPPLIES & REPAIRS
10-450-246-000-000 32.00
Page: 9
vchlist Voucher List Page: 10
10/08/2008 5:41:18PM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
62367 10/14/2008 002740 FRUIT GROWERS SUPPLY (Continued)
90175398 MAINT SUPPLIES & REPAIRS
10-450-245-000-000 322.93
Total : 452.38
62368 10/14/2008 010181 GOPHER PATROL 165351 GOPHER CONTROL SERVICES
10-450-245-000-000 465.00
Total : 465.00
62369 10/14/2008 002930 GRAINGER 9716530002 Hand held radio
10-808-247-000-000 -263.77
9733831672 #4RB60 HAND HELD RADIO, 4W, VHF
10-808-221-000-000 2,521.13
10-808-221-000-000 195.39
9733831680 #4RB60 HAND HELD RADIO, 4W, VHF
10-808-221-000-000 266.22
10-808-221-000-000 20.63
Total : 2,739.60
62370 10/14/2008 010039 GREER OWENS, BARRIE 3rd Qtr 2008 3rd Qtr Medical Reimbursement benefit
10-180-139-000-000 269.91
Total : 269.91
62371 10/14/2008 003152 HARPER & BURNS LLPN AUGUST 2008 August Legal Services
10-160-250-000-000 22,36859
Total : 22,368.59
62372 10/14/2008 003216 HOUSTON & HARRIS PCS, INC. 08-14971 SEWER MAINT& HYDROWASHING
21-573-602-000-000 850.00
Total : 850.00
62373 10/14/2008 003224 HYDRO-SCAPE PRODUCTS INC 05669880-00 LANDSCAPE/MAINT SUPPLIES
10-180-245-000-000 4744
Total : 47.44
62374 10/14/2008 006880 IBT 360910764 New Employee prints:Diaz, Adame,Lindsley
10-440-228-000-000 276.00
Page: 10
vchlist Voucher List Page: 11
10/08/2008 5:41:18PM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
62374 10/14/2008 006880 IBT (Continued) Total : 276.00
62375 10/14/2008 010639 INTERNATIONAL CODE COUNCIL 1036444-IN NFPA Code Book
10-172-210-000-000 57.10
Total : 57.10
62376 10/14/2008 010769 INTERNATIONAL, PAVEMENT SOLUTION 050847 Final Retention Payment
13-445-707-000-000 17,794.00
Total : 17,794.00
62377 10/14/2008 010124 JACKSON, CANDICE 08252008 Mileage Reimbursement-Zoophonics Conf.
10-440-270-000-000 99.45
Total : 99.45
62378 10/14/2008 003850 JANI-KING LAX10080042 C CARE DAILY CLEANING &CARPET CLEANING
10-440-244-000-000 975.00
LAX10081309 C. CARE DAILY CLEANING & CARPET CLEANING
10-440-244-000-000 50.00
LAX10081310 C. CARE DAILY CLEANING & CARPET CLEANING
10440-244-000-000 100.00
Total : 1,125.00
62379 10/14/2008 010813 JOHNSON MACHINERY SW000139043 Skiploader Maintenance/Repair
10-180-246-000-000 508.24
Total : 508.24
62380 10/14/2008 010520 K&A ENGINEERING 7601 PHASE II ENGINEERING FOR FREEWAY RETAIL
32-600-205-001-000 3,628.02
Total : 3,628.02
62381 10/14/2008 003867 K. D. SALES 183960 PLUMBING SUPPLIES
10-180-245-000-000 46.87
184187 PLUMBING SUPPLIES
10-180-245-000-000 15068
184194 PLUMBING SUPPLIES
10-180-245-000-000 67.60
Page: 11
vchlist Voucher List Page: 12
10/08/2008 5:41:18PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
62381 10/14/2008 003867 K. D. SALES (Continued)
184199 PLUMBING SUPPLIES
10-180-245-000-000 45.00
Total : 310.15
62382 10/14/2008 004299 LAKESHORE LEARNING MATERIALS 114356 #AA905 TODDLER COTS
10-440-228-000-000 189.50
10-440-228-000-000 4312
Total : 232.62
62383 10/14/2008 004320 LAWNMOWER CENTER 03016 EQUIPMENT REPAIR
10-450-246-000-000 220.24
Total : 220.24
62384 10/14/2008 004398 LEXIS NEXIS 722531OX Annual Website Storage Service
10-125-250-000-000 660.00
Total : 660.00
62385 10/14/2008 010812 LOWE'S COMMERCIAL SERVICES 08323 Misc Small Tools/Child Care Maint
10-180-218-000-000 11.82
10-440-245-000-000 50.32
11618 MAINT SUPPLIES
10-180-245-000-000 7.43
14125 MAINT SUPPLIES
10-450-245-000-000 202.46
Total : 272.03
62386 10/14/2008 010690 LSA ASSOCIATES INC. 88569F TOWN SQUARE EIR
32-600-212-000-000 7,841.25
88570 August Consutling for Tract#18597
23-302-45-00 2,458.75
Total : 10,300.00
62387 10/14/2008 004589 MARTINEZ, TRACEY 3rd Qtr 2008 3rd Qtr Medical Reimbursement benefit
10-125-139-000-000 145.24
Total : 145.24
Page. 12
vchlist Vw%icher List Page: 13
10/08/2008 5:41:18PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
62388 10/14/2008 010951 MEMBERSHIP LOCK BOX 4047, NATIONF44293 08/09 Membership Dues
10-190-265-000-000 1,432.00
Total : 1,432.00
62389 10/14/2008 010855 MICHAEL BRANDMAN ASSOCIATES 00045163 PREPARE EIR FOR FREEWAY RETAIL SPEC PLAI
32-600-205-001-000 3,920.00
Total : 3,920.00
62390 10/14/2008 010446 MILLER, JIM NOV2008 Special Event Sign Reimbursement
10-200-07 50.00
Total : 50.00
62391 10/14/2008 004772 MOSS BROTHERS DODGE 856575 Regulator Replacement
34-800-272-000-000 227.45
DOCS429170 Solenoid Replacement-Durango
34-800-272-000-000 278.39
Total : 505.84
62392 10/14/2008 010546 MPOWER COMMUNICATIONS 387767-OCTOB Oct child care/Senior phone line svc
10-440-235-000-000 249.05
10-805-235-000-000 31.20
10-450-235-000-000 53.21
387798-OCTOB Oct Phone line maint/service
10-190-235-000-000 937.91
10-380-235-000-000 205.93
10-808-235-000-000 57.74
Total : 1,535.04
62393 10/14/2008 010097 NEXTEL COMMUNICATIONS 410575025-07 July Radio/Phone Svc
10-180-240-000-000 637.20
10-440-235-000-000 50.09
410575025-072 Aug Radio/Phone Svc
10-180-240-000-000 561.02
10-440-235-000-000 49.74
Total : 1,298.05
62394 10/14/2008 010530 NORTHERN SAFETY CO. INC. P221878500012 Credit-Safety Glasses purchase
Page: 13
vchlist Voucher List Page: 14
10/08/2008 5:41:18PM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
62394 10/14/2008 010530 NORTHERN SAFETY CO. INC. (Continued)
10-180-218-000-000 -24.83
P223191900010 Safety Glasses
10-180-218-000-000 24.84
P223562000010 Maintenance Safety Supplies
10-180-218-000-000 50093
Total : 500.94
62395 10/14/2008 001456 OFFICE MAX CONTRACT INC. 562689 TV Cart-School Age Daycare program
10-440-223-000-000 172.39
Total : 172.39
62396 10/14/2008 005586 PETTY CASH 10062008 Petty Cash Reimbursement
10-440-223-000-000 91.03
10-440-228-000-000 166.17
10-440-220-000-000 41.41
Total : 298.61
62397 10/14/2008 010938 PRESTIGE MARBLE &GRANITE 10062008 RESTROOM COUNTERTOPS AND FRAMES
10-180-245-000-000 4,601.13
Total : 4,601.13
62398 10/14/2008 005688 PROTECTION ONE 2588440 ALARM MONITORING
10-180-247-000-000 8700
3020955 ALARM MONITORING
10-172-246-000-000 23.25
10-175-246-000-000 23.25
34-400-246-000-000 46.50
80865992 ALARM MONITORING
10-805-245-000-000 10500
Total : 285.00
62399 10/14/2008 010952 RAGAN COMMUNICATIONS, INC. 808GB Motivational Manager Subscription
10-440-228-000-000 99.00
Total : 99.00
62400 10/14/2008 006070 REDLANDS PLUMBING/HEATING 17658 PLUMBING SUPPLIES
Page: 14
vchlist Voucher List Page: 15
10/08/2008 5:41:18PM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
62400 10/14/2008 006070 REDLANDS PLUMBING/HEATING (Continued)
10-180-245-000-000 4.97
Total : 4.97
62401 10/14/2008 010368 REINARZ, LAURA 3rd QTR 2008 3rd Qtr Medical Reimbursement benefit
10-180-139-000-000 125.00
Total : 126.00
62402 10/14/2008 006285 RIVERSIDE HIGHLAND WATER CO 2267A July Water/Wastewater Bill Processing
21-572-255-000-000 865.61
Total : 865.61
62403 10/14/2008 006335 ROQUET PAVING INC. 0901-08B CURB, GUTTER, ASPHALT REPAIR-
16-900-258-000-000 5,177.00
0905-08 STREET REPAIR BARTON/LA CROSSE
16-900-258-000-000 7,490.00
Total : 12,667.00
62404 10/14/2008 006341 ROSENOW SPEVACEK GROUP INC. 0021576 CONSULTING SERVICES FY 2007-08
32-370-250-000-000 1,333.75
Total : 1,333.75
62405 10/14/2008 006504 S.B. FIRE DEPT./HAZ.MATERIAL GT209CC HAZARDOUS WASTE SERVICES
10-190-258-000-000 3,794.25
Total : 3,794.25
62406 10/14/2008 006435 SAN BERNARDINO, CITY OF 3703 ANIMAL SHELTER SERVICES
10-190-256-000-000 370.00
Total : 370.00
62407 10/14/2008 010956 SECURITY DESIGN CONCEPTS 10162008 Security Lighting Design Seminar
10-370-270-000-000 60.00
Total : 60.00
62408 10/1.4/2008 007005 SO CAL LOCKSMITH 6192 Re-key 2 cash register drawers
10-140-246-000-000 50.00
Total : 50.00
Page: 15
vchlist Voucher List Page: 16
10/08/2008 5:41:18PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
62409 10/14/2008 006720 SO.CA.EDISON COMPANY 2178638763 8/27-9/26 Usage Bill
15-500-601-000-000 26.87
2241918804 Sept Usage-Bike Lane Staging Area
16-510-238-000-000 27.99
September 200E September Utility Payment
34-400-238-000-000 136.83
1.0-175-238-000-000 49.76
10-190-238-000-000 5,325.83
10-450-238-000-000 1,185.97
10-440-238-000-000 1,864.61
16-510-238-000-000 399.72
10-172-238-000-000 62.20
Total : 9,079.78
62410 10/14/2008 006730 SO.CA.GAS COMPANY 10062008 Sept Utility Usage
10-190-238-000-000 221.93
10-440-238-000-000 36.37
Total : 258.30
62411 10/14/2008 010856 STANTEC CONSULTING INC 246691 PREPARE FREEWAY.RETAIL PROJ SPEC PLAN
32-600-205-001-000 1,040.00
Total : 1,040.00
62412 10/14/2008 006898 SYSCO FOOD SERVICES OF L.A. 809170457 C. CARE FOOD & SUPPLIES
10-440-220-000-000 764.94
809240686 C. CARE FOOD &SUPPLIES
10-440-220=000-000 598.33
--- --- --- - - --- 809240687 C. CARE FOOD& SUPPLIES
10-440-220-000-000 85.62
810010560 C CARE FOOD & SUPPLIES
10-440-220-000-000 55794
Total : 2,006.83
62413 10/14/2008 007102 T.Y.LIN INTERNATIONAL 0809296 CHG ORD#4 BARTON BRIDGE
47-100-250-001-000 7,322.39
Total : 7,322.39
Page: 16
vchlist ""- 1 J
Voucher List Page: 17
10/08/2008 5:41:18PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
62414 10/14/2008 010712 TASO TECH, INC. 331 APC Battery Backup
10-140-210-000-000 94.08
Total : 94.08
62415 10/14/2008 010590 TERRA LOMA REAL ESTATE SEPTEMBER Sept Fees-21974 DeBerry St
32-600-05 96.00
Total : 96.00
62416 10/14/2008 010586 THE JAMIESON GROUP 2008-124 Consulting Services77/26-8/31/08
32-370-255-000-000 2,650.00
2008-128 Consulting Svcs-8/24-9/1/08
32-370-255-000-000 3,625.00
Total : 6,275.00
62417 10/14/2008 010816 THE LITTLE RED CHOO CHOO, BRANDY 051925 Train Rental for Childcare B-day
23-200-14-00 350.00
Total : 350.00
62418 10/14/2008 007010 TOTH, CATHERINE 3RD QTR 2008 3rd Qtr Medical Reimbursement benefit
10-440-139-000-000 244.80
Total : 244.80
62419 10/14/2008 010252 TRAFFIC OPERATIONS INC. 8345 STREET STRIPING
20-200-723-000-000 4,590.00
8347 STREET STRIPING
20-200-723-000-000 5,610.00
Total : 10,200.00
62420 10/14/2008 007034 TRANSPORTATION ENGINEERING 826 FY 08/09 CONSULTING SERVICES
10-370-255-000-000 4,805.00
838 TRAFFIC ENG. & CONSULTING SRVS
10-180-255-000-000 1,040.00
841 FY 08/09 CONSULTING SERVICES
10-370-255-000-000 3,604.79
Total : 9,449.79
62421 10/14/2008 010775 TROPHY HOUSE 5534 30th Anniverary Committee Plaque
Page: 17
vchlist Voucher List Page: 18
10/08/2008 5:41:18PM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
62421 10/14/2008 010775 TROPHY HOUSE (Continued)
23-200-50-00 53.20
5537 30th Anniversary CERT Plaque
23-200-50-00 5668
Total : 109.88
62422 10/14/2008 007220 UNDERGROUND SERVICE ALERT 920080280 DIG ALERT MONTHLY SERVICES
16-900-220-000-000 37.50
Total : 37.60
62423 10/14/2008 001038 VERIZON WIRELESS-LA 960782863-000' Sept Public Works Wireless Services
34-400-235-000-000 104.80
Total : 104.80
62424 10/14/2008 010421 VILLAGE ENTERPRISES, DARCY MCNAB 08-53 CONSULTING
10-180-255-000-000 87.50
Total : 87.50
62425 10/14/2008 007795 WAXIE 70879153 MAINT SUPPLIES
10-180-245-000-000 80992
Total : 809.92
62426 10/14/2008 007880 WEST GROUP 816792500 CA CODE UPDATES FY 08/09
10-125-250-000-000 305.74
Total : 305.74
62427 10/14/2008 007854 WESTERN EXTERMINATORS CO 389068 PEST CONTROL
10=180-245-000-000 33.00
1'0-805-245-000-000 125.00
Total : 158.00
62428 10/14/2008 007920 WILLDAN 062-9941 PROFESSIONAL SERVICES
10-172-250-000-000 3,200.00
062-9942 PROFESSIONAL SERVICES
10-175-255-000-000 57000
Total : 3,770.00
62429 10/14/2008 007938 WIRZ&COMPANY 54733 Business Cards/Notes/Envelopes
Page. 18
vchlist V ucher List -_ Page: 19
10/08/2008 5:41:18PM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
62429 10/14/2008 007938 WIRZ&COMPANY (Continued)
10-110-210-000-000 516.13
10-180-210-000-000 42.02
10-140-210-000-000 42.02
10-120-210-000-000 42.02
54781 30th Anniv. Gala Post Cards
23-200-50-00 1,165.36
54891 City Anniversary Stationary
23-200-50-00 436.29
54924 Stationary-Community Services
10-180-210-000-000 198.26
Total : 2,442.10
62430 10/14/2008 007987 XEROX CORPORATION 035775893 CC 55 COPIER LEASE-
10-190-700-000-000 334.49
10-190-212-000-000 48.45
10-190-700-000-000 29.67
035921921 CC265 COPIER LEASE
10-190-700-000-000 270.66
10-190-212-000-000 103.22
10-190-700-000-000 24.61
10-190-212-000-000 4.36
Total : 815.46
62431 10/14/2008 010315 ZOO PHONICS 6745 8/25/08 WKSHOP JACKSON &ABSHIRE
10-440-270-000-000 383.64
Total : 383.64
115 Vouchers for bank code: bofa Bank total : 1,155;067.98
115 Vouchers in this report Total vouchers : 1,155,067.98
I certify that to the best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment Agency
liabilities have been audited by me and are necessary and appropriate for the operation of City and Agency.
Bernard Simon, Finance Director Page: 19
City of Grand Terrace
Warrant Register Index
FD No. Fund Name Dept No. Department Name General Account Numbers
10 GENERAL FUND 110 CITY COUNCIL 110 SALARIES/WAGES
11 Street Fund 120 CITY MANAGER 139 EMPLOYEES' BENEFIT PLAN
12 Storm Drain Fund 125 CITY CLERK 140 RETIREMENT
13 Park Fund 140 FINANCE 142 HEALTH/LIFE INSURANCE
14 AB 3229 COPS Fund 160 CITY ATTORNEY 143 WORKERS' COMPENSATION
15 Air Quality Improvement Fund 172 BUILDING&SAFETY 138/141 MEDICARE/SUI
16 Gas Tax Fund 175 PUBLIC WORKS 210 OFFICE EXPENSE
17 Traffic Safety Fund/TDA Fund 180 COMMUNITY SERVICES 218-219 NON-CAPITAL FURN/SMALL TOOLS
19 Facilities Development Fund 185 RENTAL INSPECTION PROGRAM 220 SPECIAL DEPARTMENTAL EXP
20 Measure I Fund 190 GENERAL GOVERNMENT(NON-DEPT) 230 ADVERTISING
21 Waste Water Disposal Fund 370 COMMUNITY&ECONOMIC DEV 235 COMMUNICATIONS
26 LSCPG/LGHTG Assessment Dist 380 MGT INFORMATION SYSTEMS 238-239 UTILITIES
44 Bike Lane Capital Fund 410 LAW ENFORCEMENT 240-242 RENTS& LEASES
46 Street Improvement Projects 430 RECREATION SERVICES 245-246 MAINT BLDG GRNDS EQUIPMNT
47 Barton Rd Bridge Project 440 CHILD CARE 250-251 PROFESSIONAL SERVICES
32 CRA-CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 255-256 CONTRACTUAL SERVICES
33 CRA-DEBT SERVICE FUND 631 STORM DRAIN MAINTENANCE 260 INSURANCE&SURETY BONDS
34 CRA-LOW&MOD HOUSING 801 PLANNING COMMISSION 265 MEMBERSHIPS& DUES
802 CRIME PREVENTION UNIT 268 TRAINING
804 HISTORICAL&CULTURAL COMM. 270 TRAVEUCONFERENCES/MTGS
805 SENIOR CITIZENS PROGRAM 272 FUEL&VEHICLE MAINTENANCE
807 PARKS&REC COMMITTEE 570 WASTEWATER TREATMENT
808 EMERGENCY OPERATIONS PROG. 33-300 DEBT SERVICE
7XX FACILITIES IMPRV(NO CIP)
700 COMPUTER-RELATED
701 VEHICLES& EQUIPMENT
PDIDWG CITY COUNOL APPROVAL
CITY OF GRAND TERRACE
CITY COUNCIL MINUTES
REGULAR MEETING - SEPTEMBER 23,2008
A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council
Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on
rf ,
September 23,2008, at 6:00 p.m.
PRESENT: Maryetta Ferrd, Mayor
Lee Ann Garcia, Mayor Pro Tem
Bea Cortes, Councilmember
Jim Miller, Councilmember
Dan Buchanan, Councilmember
Brenda Mesa, City Clerk
Steve Berry, Acting City Manager
Bernard Simon, Finance Director
Richard Shields, Building& Safety Director
Gary Koontz, Community Development Director
John Harper, City Attorney
Lt. Mike Newcombe, San Bernardino County Sheriff s Department
John Salvate, San Bernardino County Fire Department
L
ABSENT: Tom Schwab, City Manager
The City Council meeting was opened with Invocation by Mayor Pro Tem Lee Ann Garcia,followed
by the Pledge of Allegiance led by Councilwoman Bea Cortes.
ITEMS TO DELETE
Acting City Manager Steve Berry, indicated that item 2B. AT& T Services Update and item 2D.
Recognition of Sheriff's Department Deputies (July 23`d Investigation)need to be deleted from the
Agenda.
SPECIAL PRESENTATIONS
2A. Grand Terrace Little League All Star Softball Teams.
Mayor Ferrd,announced that we have two softball teams at the Council Meeting this evening
who deserve great recognition and honor. She feels that Grand Terrace has some of the best
girl softball teams ever. She stated that the City is very proud of the girls. She presented the
10-11 All Star-Team with certificates recognizing them for being the District 21 Champions,
Section 8 Champions, and for Finishing 2°1 in Southern California Division and presented
the Junior All-Star Team with certificates recognizing them for being District 21 Champions,
Section 8 Champions, and Southern California Division III Participants.
COUNCIL AGENDA ITEM NO. �C
Council Minutes
09/23/2008
Page 2
2C. 30`h Anniversary Presentation - EOC/C.E.R.T.
Mayor Ferre,indicated that as everyone is aware,the City of Grand Terrace is celebrating its
30`h Anniversary year. By the end of this year the City will have held over 17 events bringing
together thousands of Grand Terrace residents and friends. On Saturday, October 4, 2008
the community is invited to Grand Terrace Night at the San Bernardino Symphony with
Maestro Carlo Ponti,Jr. Our first Gala Dinner will be held in Grand Terrace at Christ the
Redeemer Church Robinson Hall on Friday October 17,2008. She hopes that everyone will
attend these events. Each month the City Council has been spotlighting individuals and
groups that have made extraordinary contributions to the City. This month the ) ,
Anniversary Committee has chosen to commend two groups that are really essential to the
safety and security of our 12,500 residents. The first volunteer group is the Emergency
Operations Committee.
Councilmember Dan Buchanan, stated that the Emergency Operations Committee is
receiving one of the 301h Anniversary Commemorative Plaques that says the following"For
your thousands of volunteer hours donated to keep our community safe, for the disaster
preparedness exercises,and maintaining our emergency communications systems the Grand
Terrace City Council would like to recognize the Emergency Operations Committee as an
integral part of the preservation of life and property in the City."
Vic Pfennighausen,Chairman,Emergency Operations Committee,thanked the City Council,
City Staff and the volunteers. They have come a long way in the years that he has been
connected with the committee. He thanked Steve Berry, Acting City Manager, for the
guidance and cooperation he has given the City and Emergency Operations Committee. He
thanked the Council for the recognition, the Grand Terrace EOC will be very happy to
receive this plaque.
Mayor Ferre, announced that this second group is an enthusiastic group of growing
volunteers that are also critical to the safety of our City, the Community Emergency
Response Team (C.E.R.T.). She introduced Randy Halseth, Commander of C.E.R.T.
Councilmember Buchanan, stated that they too are receiving a ) Anniversary Plaque and
that it states the following: "Presented to the Community Emergency Response Team
(C.E.R.T.) with special recognition for C.E.R.T.'s leadership and spearheading the training
of a dedicated-group of volunteers to help the City respond to threats of disasters,terrorism,
crime and public health issues for the many and growing number of C.E.R.T.volunteers who
take these responsibilities seriously and protect our community with grateful appreciation the
2008 Grand Terrace City Council."
Randy Halseth,Commander,thanked the City Council for their support. He also thanked the
Lions Club,the Woman's Club and the Foundation for their support and donations. He also
Council Minutes
09/23/2008
Page 3
thanked the Fire Department and Vic Pfennighausen for all of their help. They are striving
to gain more people into the C.E.R.T.,they need 100 to really be considered a force in Grand
Terrace. They have 35 right now and hopefully will have more by the first of the year.
2E. Proclamation- Fire Prevention Week October 5-11, 2008
} Mayor Pro Tern Garcia, read the Proclamation, proclaiming October 5-11, 2008 as Fire
Prevention Week in the City of Grand Terrace urging all people of Grand Terrace to protect
their homes and families by heeding the important safety messages of Fire Prevention Week
2008 and to support the many public safety activities and efforts of San Bernardino County
Fire and emergency services. She presented the proclamation to Chief Feldman.
John Salvate, San Bernardino County Fire; thanked the Council for the proclamation. The
Station will hold their traditional open house on Saturday,October 4,2008 from 10:00 a.m.
to 2:00 p.m.
2F. Outgoing Finance Director-Larry Ronnow
Mayor Ferre, stated that on behalf of the Council and herself, she would like to recognize
Larry Ronnow, the outgoing Finance Director, who is retiring after 31 years of combined
service to the public sector. She read a commendation for Mr. Ronnow commending him
for the exemplary professional performance that he has provided to the City of Grand Terrace
and extend their warmest wishes and sincere thanks for a job well done.
Larry Ronnow, stated that when Tom Schwab hired him eight years ago,after having made
his rounds with a half dozen cities,he wanted to be sure that Grand Terrace was the City that
he retired from and tonight he gets his wish. It has been a very positive experience working
for the City. He honestly thinks that this is his favorite City of all the cities he has worked
for and will say that all of the Councils that have been through his eight years has been the
most responsive Council to staff that he has seen in 31 years. The staff has been excellent
and he really has nothing negative to say about Grand Terrace and he will miss everyone.
Acting Ci , Manager Berry, stated that Mr. Ronnow was one of the hardest working
individuals in City Hall. He worked late nights and weekends and he would like to thank
him for keeping the City on course. Larry is very well liked and will be missed.
Councilmember Buchanan, stated that it has been a pleasure working with Larry and he
wished him the best of luck in his retirement. It has always been very comforting to know
that someone as calm, cool, collective, efficient and responsible as you were handling the
finances of the City. He thanked him personally for the eight years that he has given to the
City and thanked him on behalf fo the citizens.
Council Minutes
09/23/2008
Page 4
Councilmember Cortes, stated that she will miss Larry very much. She expressed her
appreciation for all of his hard work and time that he gave to the City.
Mayor Pro Tem Garcia,thanked Larry for all of his creativity when it came to preparing the
budgets and for how responsive he was with every question that the Council had. She
thanked him for taking the time to keep the Council informed. She wished him and his
family a wonderful retirement.
Councilmember Miller, wished him luck on his retirement.
Mayor Ferre,stated that she will miss Larry and thanked him for everything that he has done
and expressed her confidence with him at the helm.
Acting City ManagerBerry, introduced Bernie Simon, the new Finance Director.
Bernie Simon,Finance Director,stated that it is an honor and a pleasure to be back in Grand
Terrace. When Tom Schwab hired Mr. Ronnow he was the outgoing guy. He has worked
for other organizations throughout the Inland Empire. He feels that it is a great opportunity
to be back where he got his start in municipal government. He feels that Larry has done a
great job and is making it very easy for him to come back. The City is still very beautiful and
has a great staff and he is glad to be here.
CONSENT CALENDAR
CC-2008-78 MOTION BY COUNCILMEMBER CORTES,SECOND BY COUNCILMEMBER
MILLER, CARRIED 5-0, to approve the following Consent Calendar Items:
3B. Waive Full Reading of Ordinances on Agenda
3D. Travel Authorization for the Senior Code Enforcement Officer to Attend the
2008 CACE Conference
3E. Request to Approve an Increase in the Agency Disbursement Amount and an
Implementation Memorandum, Blue Mountain Senior Villas
ITEMS REMOVED FROM THE CONSENT CALENDAR
3A. Approve Check Register Dated September 9 & 23, 2008
CC-2008-79 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER
CORTES, CARRIED 4-0-0-1 (COUNCILMEMBER MILLER ABSTAINED), to
approve Check Register Dated September 9 & 23, 2008.
3C. Approval of 08-26-2008 Minutes
Council Minutes
09/23/2008
Page 5
CC-2008-80 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER
BUCHANAN, CARRIED 5-0,to approve the corrected Minutes,with the inclusion
of Mr.Berliner's comments during public comment being done verbatim,of the City
Council Meeting dated August 26, 2008.
" PUBLIC COMMENT
Denis Kidd,22874 Pico Street, stated that Mt. Vernon Avenue in Highgrove closed several
years ago so that it could be relocated in the new development. The road was relocated a
couple of years ago but it wasn't opened because part of it needed to be widened and
improved. A couple of months ago Palmaretto was widened up to Mt.Vernon so Highgrove
Municipal Advisory Council passed a Resolution requesting that Riverside County open Mt.
Vernon and he would like to see the Grand Terrace City Council pass a Resolution
supporting Highgrove's Resolution for Riverside County to open Mt.Vernon in Highgrove.
Acting Ci , ManagerBerry, indicated that he will look into what Mr. Kidd is talking about
and follow-up with it.
REPORTS
5A. Committee Reports
1. Emergency Operations Committee
a. Minutes of August 5, 2008
CC-2008-81 MOTION BY COUNCILMEMBER BUCHANAN, SECOND BY
COUNCILMEMBER CORTES, CARRIED 5-0, to accept the August 5, 2008
Minutes of the Emergency Operations Committee.
2. Historical and Cultural Activities Committee
a. Minutes of July 7, 2008
CC-2008-82 MOTION BY COUNCILMEMBER CORTES, SECOND BY MAYOR PRO TEM
GARCIA, CARRIED 5-0, to accept the July 7, 2008 Minutes of the Historical and
Cultural Activities Committee.
5B. Council Reports
Mayor Pro Tem Lee Ann Garcia, budgets are important and being good stewards of the
public funds and trust is important as well. She would like staff to bring to Council the
impacts of the State Budget. She would also like to possibly start tracking the revenues and
Council Minutes
09/23/2008
Page 6
expenditures quarterly so that if there are problems they can be addressed and taken care of.
The two things that really make a difference in Grand Terrace is the tremendous volunteer
hours and the Foundation of Grand Terrace and the amount of money that we get from them.
She feels that as we move forward we can start tracking that and show our appreciation to
those who do that. She also thought about having a fiscal analysis on all of the Staff Reports
that shows what the impact is on the different funds. She questioned if there is anything
being done for the businesses owners that lost their businesses in the fire.
Acting City Managerrry, responded that as everyone may know there was a fire last
Wednesday that took out the E-Z Mart, Nail Salon, and A-1 Cleaners. He indicated that
Building & Safety/Public Works Director Richard Shields has some information on that
location.
Building& Safei3gublic Works Director Richard Shields, stated that he spoke to Demetri
and the Insurance Company and indicated to them that the City will expedite any plans for
the new building and also expedite any tenant improvements for any of the new tenants
coming in. By expediting it means less than two weeks,which is the normal time frame. He
stated that the Planning Department is on board with him as well. For those people that may
have had clothing or other items at the cleaners, there is a sign up on the fence with a
telephone number for assistance. He stated that he is working with Demetri. It can be a long
process when dealing with insurance companies. There are investigations that need to take
place and as soon as these happen it will get rebuilt right away. He thanked Demetri for
acting so quickly and for the temporary fences to protect the public.
Mayor Pro Tern Garcia,reported that the Healing Touch, Medical Massage Therapy is new
to Grand Terrace and they have done a wonderful j ob with their new business. The business
of the Month will be City News.
Councilmember Cortes, stated that they received a phone call from our State Assembly
Member Bill Emmerson regarding the Barton Road bridge and he is helping Grand Terrace
by speaking to Union Pacific Railroad and wanted to thank him.
Building and Safety/Public Works Director Shields,thanked Councilmember Cortes for her
assistance in this matter. He feels that having her there in the drivers seat we are able to
negotiate around this whole situation. He received an e-mail from Mr. Freddie Chung,who
is the UPR Representative in our area, and was told that they were going to accept our
design. They added a few conditions to the existing design which means that we are going
to have to do some minor detailed worked,but the UP asked the City to have the consultant
submit 100%plans which means that they are ready to approve it and go into the necessary
agreements that are required by Caltrans. We are going to move forward and get the bridge
built and Colton is going to help us. He thanked the Mayor for the letter that she wrote to
the Union Pacific and also the City of Colton for their Mayor's letter.
Council Minutes
09/23/2008
Page 7
Councilmember Cortes, she agrees with Mayor Pro Tem Garcia, Grand Terrace is unique
because of the people that spend so much time volunteering. She thanked Lawrence Halvin
for all of the time that he volunteers to the City. She wished the Mayor a happy birthday.
Councilmember Miller, attended the Republican Woman's Ice Cream Social on Friday and
�,— he was approached by a resident, Sharon Kerry, regarding graffiti_that is on Finch on some
_ rock and has been told that staff is working on removing it. He questioned Lt. Newcombe
if the individuals doing the graffiti along the freeway were caught.
Lt.Newcombe,responded in the negative. He stated that all of the officers are aware of the
problem and that they continue to work on it.
PUBLIC HEARING
A. An Ordinance of the City Council of the City of Grand Terrace, California,
Amending Chapter 12.28 of the Grand Terrace Municipal Code and Amending the
Lost of Approved Street and Parkway Trees
Acting City Manager Berry, stated that in 19.79 the City Council adopted a list of approved
- trees that may be planted either by developers, contractors, or individuals home owners.
Over the years some of those trees have become detrimental to streets and sidewalks.
Currently, the City is looking at four major projects coming to town and we want to make
sure that standards are in place to protect our streets and sidewalks in the future. Staff has
reviewed the list and is recommending the following list of trees to be approved:
Ginko Biloba(Fastigiate Male) Maidenhair Tree
Koelreuteria Biponnata Goldenrain Tree
Lagerstroemia Indica Crape Myrtle
Magnolia Grandiflora Cv. Southern Magnolia
Pistacia Chinensis Chinese Pistachio
Eriobotarya Deflexa Bronze Loguat
Chitalpa Tashkentensis Chitalpa
Cercis Canadensis Eastern Red Bud
Cercis Occidentalis Western Red Bud
Trachycarpus Fortunei (Excelsa) Windmill Palm
Washington Filitera California Fan Palm
Washington Robusta Mexican Fan Palm
Mayor Ferre, opened the public hearing for discussion, there being none she returned
discussion to Council.
CC-2008-83 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER
Council Minutes
09/23/2008
Page 8
CORTES, CARRIED 5-0, to approve the first reading of an Ordinance of the City
Council of the City of Grand Terrace, California, Amending Chapter 12.28 of the
Grand Terrace Municipal Code and Amending the List of Approved Street and
Parkway Trees
B. An Ordinance of the City Council of the City of Grand Terrace, California,
Amending Grand Terrace Municipal Code, Chapter 10, Section 10.08,Establishing
Speed Limits for Various Streets in the City of Grand Terrace
Craig Neustaedter, stated that California State Statues require each local agency to perform
speed zone studies at least every five years in order to be able to enforce speed limits through
the use of radar,or other electronic means. The Grand Terrace Municipal Code,Chapter 10,
Section 10.08 addresses the topic of speed zones and posted speed limits. The City traffic
engineering consultant recently conducted speed zone studies of nine locations with the City.
Based on these studies, it is recommended that the City Council certify the posted speed
zones for the following locations:
Barton Road - Preston Street to East City Limits - 45
DeBerry Street- Michigan Street to Mt. Vernon Avenue - 30
DeBerry Street - Mt. Vernon Avenue 1/4 mile east of Observation Drive- 30
Main Street- Iowa Avenue to Michigan Street- 40
Main Street- Michigan Street to Mt. Vernon Avenue - 45
Michigan Street- Van Buren Avenue to Main Street- 35
Mt. Vernon Avenue - Van Buren Avenue to Main Street - 40
Palm Avenue- Barton Road to Honey Hills Drive - 35
Van Buren Avenue - Mt. Vernon Avenue to Observation Drive - 30
Mayor Ferre, opened the public hearing for discussion, there being none she returned
discussion to Council.
CC-2008-84 MOTION BY COUNCILMEMBER CORTES, SECOND BY MAYOR PRO TEM
GARCIA, CARRIED 5-0, to approve the first reading of an Ordinance of the City
Council of the City of Grand Terrace, California, Amending Grand Terrace
Municipal Code, Chapter 10, Section 10.08,Establishing Speed Limits for Various
Streets in the City of Grand Terrace
UNFINISHED BUSINESS -None
NEW BUSINESS
8A. Designating 33 Feet of Red Curb at the Southeast Corner of Preston Street and
Barton Road
Council Minutes
09/23/2008
Page 9
CC-2008-85 MOTION BY COUNCILMEMBER BUCHANAN, SECOND BY
COUNCILMEMBER CORTES,CARRIED 5-0,to designate 33 feet of Red Curb at
the Southeast Corner of Preston Street and Barton Road.
8B. Designating Red Curb at 22822 Palm Avenue
CC-2008-86 MOTION BY COUNCILMEMBER CORTES,SECOND BY COUNCILMEMBER
MILLER, CARRIED 5-0, to designate a red curb at 22822 Palm Avenue.
8C. Schedule November and December City Council Meetings
CC-2008-87 MOTION BY COUNCILMEMBER BUCHANAN, SECOND BY MAYOR PRO
TEM GARCIA,CARRIED 5-0,schedule a meeting on Tuesday,November 18,2008
and Tuesday, December 9, 2008 at 7:30 p.m. following the City Birthday Party.
CLOSED SESSION
9A. Conference with Real Property Negotiator Pursuant to Government Code GC54956.8
12723 Mt. Vernon& 12713 Mt. Vernon
Agency Negotiator: Steve Berry
Negotiating Parties: Marty Cooper and JoAnn Johnson
Mayor Ferrd announced that the Council met in Closed Session for a Conference with Real
Property Negotiator Pursuant to Government Code GC54956.8 and that there was no
reportable action taken.
Mayor Ferrd adjourned the meeting at 9:05 p.m., until the next CRA/City Council Meeting which
is scheduled to be held on Tuesday, October 14, 2008 at 6:00 p.m.
CITY CLERK of the City of Grand Terrace
MAYOR of the City of Grand Terrace
STAFF REPORT
CITY MANAGER'S OFFICE
CRA ITEM () COUNCIL ITEM (X) MEETING DATE: 10/14/08
SUBJECT: Reclassification of Intern to Management Analyst
FUNDING REQUIRED: YES () NO (X)
The present position of Management Analyst will be vacated on July 31, 2008 by the
resignation of the current employee and Staff is.requesting that our staff member who
currently holds the title of Intern in the Community Services Department be re-classified
to the Management Analyst position. The Intern meets the requirements of having a
college degree and the skills necessary to perform the duties of a Management Analyst.
The position of Management Analyst is one that is contained in our current wage and
salary resolution and therefore Staff is not requesting additional funding and the re-
classed employee will begin at the minimum level on August 1,2008.
STAFF RECOMMENDATION:
STAFF RECOMMENDS THAT THE COMMUNITY SERVICE INTERN BE
RECLASSIFIED TO THE POSITION OF MANAGEMENT ANALYST WITH A
START DATE OF AUGUST 1,2008
COUNCIL AGENDA ITEM NO. ,5D
i
Finance Department
�ITy
O
RAMD TERR C
Staff Report
CRA ITEM ( ) COUNCIL ITEM(X) MEETING DATE: October 14, 2008
i
AGENDA ITEM
SUBJECT: RESOLUTION TO CHANGE AUTHORIZED SIGNATURES
CALIFORNIA ASSET MANAGEMENT PROGRAM
FUNDING REQUIRED
NO FUNDING REQUIRED X
BACKGROUND:
The Grand Terrace Redevelopment Agency has invested in the California Asset
Management Program (CAMP) since 1997. CAMP is very similar to the State
Treasurer's Local Agency Investment Fund (LAIF) in terms of liquidity and yield. The
difference is that the average maturity date of the CAMP portfolio is much shorter and
that the CAMP portfolio is rated.
Periodically the authorized list of signers needs to be updated due to personnel and/or
position title changes. A resolution to change authorized signers is being presented due
to the retirement of Finance Director Ronnow and the appointment of new Finance
Director Bernie Simon.
DISCUSSION:
CAMP was established in 1989 as a Joint Powers Authority to provide to local California
governments with investment management services for the proceeds of debt issues and
related administrative services to ensure compliance with all arbitrage rebate regulations
of the Treasury Department. In 1997, at the request of participants, CAMP began
managing general funds for California public entities as well. CAMP currently has over
$700 million in public agency assets under management. CAMP investment program
consists of an investment pool account and an individual investment account. The City is
utilizing only the investment pool at this time. CAMP investments are limited to those
allowed under government code 53600.
COUNCIL AGENDA ITEM NO.
3F-
i
UPDATE
Staff has reviewed CAMP exposure to Washington Mutual, Lehman Bros., mortgage
backed securities and any other risks in view of the recent financial market turmoil.
Currently, CAMP has no high risk securities and it is not impacted by the State cash
shortage.
RECOMMENDATION:
To approve resolution authorizing the City of Grand Terrace to join with other public
agencies as a participant of the California Asset Management Program (CAMP).
Attachments:
1)CAMP Information
2) Resolution to Change California Asset Management Program Authorized Signatures
2
r
110\\ I ill i:f I
Home 0 Introduction 8 How to Join a Resources a Your Account 0 Contact Us a Site �Map
Please rL`vl0w this Important Information regarding
CAMP POWONOS Updated on September 26, 2008
Click here
Important Message:Due to the Columbus Day holiday,the bond market will
be closed on Mondft October 13.2008,and will close early on Friday.
October 10,20013.We request that you initiate necessary transactions as
as
ea.r,ly as Possible on Friday.October 10,2008.Thank you
wn
California Asset Management Program
Investment services by and for
California public agencies since 1989
A Joint Powers Authority formed by
California public agencies to provide public
agencies with professional investment
services at a reasonable cost.
Current n Rate. -- - ---
(This site best-viewed using 800x600 resolution 16-bit color and either Netscape
Navigator or Microsoft Internet Explorer,version's 4.0 or higher)
This mlormahon,does not represent an offer to sell or a solicitation of an OftrO buy or sell any fund or other security.Investors
consider the Trusts Investment objectives,risks,charges and expenses should
the Trust is availsible in the Trust's current I before investing in the Trust This and other information about
inlormBliOn Statement may be obtained by nlormat'on Statement, which shOUkf be read Carefully before investing.A COPY Of ft Trusts
calling 1-800-729-7665 or is available on the Trusts webs&at vvww.campori#ne.com. Mile
in Trust seeks to maintain a stable net asset value Of$1.00 per share,it is possible to lose money investing in the Trust An investment
n the Trust is not insured or guaranteed by the Federal Deposit Insurance COMOMHon or any other governmental agency.Shares of the
Trust are distributed by PFM Fund Dlatdbutors, member Financial Industry Regulatory Authoriwww fins.org) pFM
Fund Distributors,Inc.is 8 WhONY Owned subsidiary of Inc.,jjj Asset M ty(FiNR4)(
anagement LL C.
... ....— Oc 2007 California Asset Management Program
40me introduction_
Hooy_tq�lpj-q Resources Y9urAc-qQuAt qanfqagl_Vs sjte_Map
http://Www.camponline.com/index.htm
10/9/2008
3
Financial Market Turmoil
E= An important message to our investors
The unprecedented financial market crisis of the past several weeks has created turmoil that has swept
the markets.
We have seen:
• The Federal Government take on direct responsibility for Fannie Mae and Freddie Mac,the two
housing giants that collectively under-pin the U.S. housing market;
• Lehman Brothers file for bankruptcy after failing to find a buyer or to persuade the Federal
Government to intervene on its behalf,
• Bank of America agree to acquire Merrill Lynch after the nation's largest brokerage firm was
weakened by the crisis;
• AIG,a worldwide insurance company,arrange an$85 billion bridge loan from the Federal Reserve
and give up 80%of its ownership in return;
• The Federal Reserve inject cash into the money markets in the largest amounts since December
11,2001 to maintain stability.
• Washington Mutual,the largest U.S.thrift,seized by the Federal Government in the largest
domestic bank failure after$16.7 billion in recent withdrawals from customers. All bank assets
were then sold to JP Morgan.
The purpose of this note is to assure you that your fund remains strong and stable in the face of these
events. The CAMP Pool does not have investments in AIG,Lehman Brothers, Merrill Lynch or
Washington Mutual.The conservative investment management approach of our advisor,PFM Asset
Management LLC,having successfully navigated through the crisis of the past year by putting safety and
liquidity first,remains in place.
If you have any questions about your investment in the fund,please call our toll free number directly.
As of September 26,2008
4
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE, CALIFORNIA, AUTHORIZING
SIGNERS FOR CALIFORNIA ASSET MANAGEMENT PROGRAM
WHEREAS, the City of Grand Terrace is a municipal corporation established under the
laws of the State of California; and
WHEREAS, the California Asset Management Trust was established pursuant to and in
accordance with Joint Powers Exercise of Powers Act, by a Declaration of Trust, made as
of December 15, 1989 and as subsequently amended, as a vehicle for public agencies to
jointly exercise their common power to invest bond proceeds and other funds; and
WHEREAS, the California Asset Management Program is an authorized investment
under the investment policy of the city and under government code section 53600; and
WHEREAS,,the City of Grand Terrace periodically needs to update its authorized signers
with the California Asset Management Program; and
WHEREAS, authorized signers will have the authority to deposit and withdraw funds
with the California Asset Management Program on behalf of the City; and
WHEREAS, deposits may only come from and withdrawals may only be made to
designated, authorized City operating and City investment accounts; and
WHEREAS, California Asset Management Program requires the City to adopt a
resolution to change authorized signers on the account; and
THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE
HEREBY RESOLVES THE FOLLOWING:
1)All previous resolutions of designated authorized signers with the California Asset
Management Program are hereby revoked.
2)Authorized signers on the California Asset Management Program are:
City Manager/Treasurer Thomas Schwab
Finance Director Bernard Simon
5
APPROVED AND ADOPTED this 14th day of October, 2008
Ayes:
Noes:
Abstain:
Absent:
Mayor
ATTEST:
City Clerk
ti
Finance Department
Tr
RAND TERR C
Staff Report
CRA ITEM O COUNCIL ITEM (X) MEETING DATE: October 14. 2008
AGENDA ITEM
SUBJECT: RESOLUTION TO CHANGE AUTHORIZED SIGNATURES
LOCAL AGENCY INVESTMENT FUND
FUNDING REQUIRED
NO FUNDING REQUIRED XX
DISCUSSION:
The City of Grand Terrace invests a majority of surplus cash funds with the State Local
Agency Investment Fund (LAIF). Periodically the authorized list of signers needs to be
updated due to personnel and/or position title changes. .A resolution to change authorized
signers is being presented due to the retirement of Finance Director Ronnow and the
appointment of new Finance Director Bernie Simon.
UPDATE
More than$65 billion is on deposit with the State of California Pooled Money Investment
Account (PMIA), of which the Local Agency Investment Fund represents approximately
half of that. Staff has reviewed LAIF exposure to Washington Mutual, Lehman Bros.,
mortgage backed securities and any other risks including the upcoming potential State
cash shortage in view of the current financial market turmoil. Currently, LAIF has very
minimal exposure to high risk securities, and the city funds will not be impacted by the
State cash shortage. Staff has included the most recent available PMIA valuation and
other pertinent information about LAIF and the current financial market.
RECOMMENDATION:
Staff recommends that the City Council adopt a resolution to change authorized
signatures with the Local Agency Investment Fund.
COUNCIL AGENDA ITEM N®.J�
1
Attachments:
1) LAIF Information
2) PMIA valuation as of August 31, 2008
3) Resolution to Change LAIF Authorized Signatures
.014 N13TI A-00 0A Jai)E4LJO:)
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE, CALIFORNIA, AUTHORIZING
SIGNERS FOR LOCAL AGENCY INVESTMENT FUND
WHEREAS, the City of Grand Terrace is a municipal corporation established under the
laws of the State of California; and
WHEREAS, the Local Agency Investment Fund was established by Chapter 730,
Statutes of 1976. This fund enables local government agencies or trustees to remit surplus
funds, not needed for immediate expenditures, to the State Treasurer for the purpose of
investment on behalf of the agency. The State Treasurer will invest such funds as part of
a pooled money investment account in order to derive the maximum rate of return
possible; and
WHEREAS, the Local Agency Investment Fund is an authorized investment under the
investment policy of the city and under government code section 53600; and
WHEREAS, the City of Grand Terrace periodically needs to update its authorized
signers with the Local Agency Investment Fund; and
WHEREAS, authorized signers will have the authority to deposit and withdraw funds
with the Local Agency Investment Fund on behalf of the City; and
WHEREAS, deposits may only come from and withdrawals may only be made to
designated, authorized City operating and City investment accounts; and
WHEREAS, Local Agency Investment Fund requires the City to adopt a resolution to
change authorized signers on the account; and
THEREFORE,THE CITY COUNCIL OF THE CITY OF GRAND TERRACE
HEREBY RESOLVES THE FOLLOWING:
1) All previous resolutions of designated authorized signers with the Local Agency
Investment Fund are hereby revoked.
2) Authorized signers on the Local Agency Investment Fund account are:
City Manager/Treasurer Thomas Schwab
Finance Director Bernard Simon
Sr. Account Technician Patricia Lundsford
Account Technician Michelle Boustedt
3
APPROVED AND ADOPTED this 14th day of October, 2008
Ayes:
Noes:
Abstain:
Absent:
Mayor
ATTEST:
City Clerk
Ca tif o I'll Yc}.
Pooled Money Investment Account
LAIF Deposits Are YOUR Money
�} As Treasurer of the State of California, I believe it is my duty as California's chief fiscal officer to do all that I can to
preserve and protect the financial integrity of this state. I do not take that responsibility lightly Consequently, I have
commented publicly that a national economic stabilization plan is absolutely and urgently necessary to begin to
restore investor confidence in financial marketplaces. I have not advocated the specifics of any proposal, but I have
said and I am convinced that failure by Congress to enact a timely and effective plan jeopardizes the ability of public
and private debt issuers to come to market. Chief among those imperiled public debt issuers at the moment is the
State of California,though many of your jurisdictions have surely also been affected by the credit freeze.As
Controller John Chiang and I have recently mentioned publicly, the State's cash reserves will be depleted by late
October, making passage of a stabilization plan and unlocking the nation's credit market essential to permit the state
to meet its cash needs before the end of the month.
As State Treasurer I am also the steward of State money and Local Government money which is voluntarily
commingled within the Pooled Money Investment Account(PMIA). The State's fiscal crisis has an impact on the
PMIA, but only to the extent of determining the pro rata participation of the State in the commingled fund If the cash
reserves of the State of California are exhausted,then the participation by the State's General Fund in the PMIA is
zero. Nothing more and nothing less. There is no correlation between General Fund cash reserves and your funds
on deposit in the LAIF.Those funds were yours before they were deposited, they remain yours while on deposit, and
they will be returned directly to you upon only your demand.
J I or m staff will be ha to answer an
Y happy y questions arising from my comments regarding the state's financial
condition and the need for Federal intervention in the financial markets, or from any event that might ever cause you
concern. If you have a question or concern, please contact the professionals in my Investment Division and LAIF
unit.
Sincerely,
5
C�al.iJc�1'11Ic�. Ict.le `Yetis -1rer
Pooled Money Investment Account
Zero WaMu Exposure
September 26, 2008
The PMIA/LAIF investment staff unwound our collateralized time deposit positions with WaMu over the last few
months and refrained from investing in the negotiable securities issued by WaMu starting late last fall. Consequently,
the PMIA/LAIF investment portfolio has zero WaMu exposure.
Daniel S. Dowell
Director of Investments
4
catifornia :1 14,7erre ils 1.11-111'
Pooled Money Investment Account
Merrill, Lehman, AIG
r�
We are aware of your concerns regarding Merrill, Lehman, and AIG, given the headlines we have been waking up to
these days. LAIF, representing about 1/3 of the total Pooled Money Investment Account portfolio, does not have any
exposure due to Lehman, Merrill, or AIG. The State Treasurer's Investment Division has not been an investor in
direct obligations of either firm (CP or corporate notes) by our own choice for several months, and has no open
transactions such as repurchases or reverse repurchases with either firm. We closed our only open reverse
agreement with Lehman out on September 15th at our request, Further, we do not deal with or in the AIG name and
never have.
Daniel S. Dowell,
Director of Investments
7
DISCLOSURE STATEMENT
Portfolio Holdings: Structured Notes and
Asset-Backed Securities
The Treasury Investment Division has received a number of inquiries concerning our various
portfolio holdings. Questions involving structured notes, derivative products*, and asset-
backed securities are the most notable.
In an effort to clarify the information provided in our monthly statements, we would like to
share with you our investment positions in structured notes and asset-backed securities.
Following are the State of California Treasurer's holdings in each category as of
August 31, 2008:
* The Pooled Money Investment Account Portfolio has not invested in, nor will it
invest in, Derivative Products as defined in FASB 133.
"We are aware of the headlines concerning FNMA and FHLMC. We continue to monitor
the progress of these stories and are mindful of market concerns and reactions. We are
holding current positions in both names and at this time do not intend to minimize our
holdings through any means other than attrition."
Daniel S. Dowell, Director of Investment Division
The table below represents the PMIA/LAIF positions in FNMA and FHLMC as of close
of business, 9/08/08:
FNMA and FHLMC Holdings, 910812008
BV
Holdings
Mils Latest Maturity %of Total$63 Bil Portfolio
' FHLMC
-� Motes 3,517 11/26/08 5.58%
Cpns 138 9/19/08 0.22%
Total 3,655 5.80%
FNMA
Motes 892 11/26/08 1.42%
Remics 1,098 8/01/12 1.74%
Total 1,990 3.16%
Total $5,645 8.96%
9
"We are aware of the headlines concerning FNMA and FHLMC. We continue to monitor
the progress of these stories and are mindful of market concerns and reactions. We are
holding current positions in both names and at this time do not intend to minimize our
holdings through any means other than attrition."
Daniel S. Dowell, Director of Investment Division
The table below represents the PMIA/LAIF positions in FNMA and FHLMC as of close
of business, 9/08/08:
FNMA and FHLMC Holdings, 9/08/2008
BV
Holdings
Mils Latest Maturity %of Total$63 Bil Portfolio
FHLMC
Motes 3,517 11/26/08 5 58%
Cpns 138 9/19/08 0.22%
Total 3,655 5.80%
FNMA
Motes 892 11/26/08 142%
Remics 1,098 8/01/12 174%
Total 1,990 3 16%
Total $5,645 8.96%
V
1. Structured Notes
Structured notes are debt securities (other than asset-backed securities) whose cash
flow characteristics (coupon rate, redemption amount, or stated maturity) depend upon one or
more indices and/or that have embedded forwards or options. They are issued by
corporations and by government-sponsored enterprises such as the Federal National
Mortgage Association and the Federal Home Loan Bank System.
Securities Accountability
Structured Notes
a. Callable Agency $ 00.000 million
b. LIBOR.Agency Floater $ 6,562.085 million
c. 3 month LIBOR Corporate Floater $ 294.403 million
d. 3 month LIBOR Bank Floater $ 200.000 million
e. 2 year CMT Corporate Floater $ 00.000 million
f. 3 month T-Bill Agency Floater $ 00.000 million
g. 3 month T-Bill Corporate Floater $ 00.000 million
U.S. $7,056.488 million As of: 08/31/08
f/ 2. Asset-Backed Securities
Asset-backed securities entitle the purchaser to receive a share of the cash flows from
a pool of assets such as principal and interest repayments from a pool of mortgages (such as
CMOs), small business loans, or credit card receivables (such as ABCP).
Asset-Backed Securities
a. Small Business Administration Pools $ 559.760 million
b. Agency MBS-REMIC'S $ 1,098.526 million
c. GNMA Pools $ 0.157 million
d. FHLMC PC Pools $ 0.028 million
(Medium term sub-total) $ 1,658.471 million
e. Commercial Paper (Short term sub-total) $ 2,373.828 million
U.S. $4,032.299 million As of: 08/31/08
11
Total Portfolio As of: 08/31/08 $64,720,229,384.80
Structured notes and Medium-term Asset-backed securities as a percent of portfolio: 13.46%
Short-term Asset-Backed Commercial Paper(ABCP) as a percent of portfolio: 3.67% `
Total Medium-term and Short-term Structured notes and Asset-backed securities
as a percent of portfolio: 17.13%
`ABCP purchased by the Pooled Money Investment Account(PM1A) does not include
Structured Investment Vehicles (SIVs) nor do any of the approved ABCP programs
include SIVs as underlying assets.
State of California
Pooled Money Investment Account
Market Valuation
8/31/2008
Carrying Cost Plus.
Descriptim Accrued Interest Purch: Fair Value_ Accrued Interest
United States Treasury:
Bills $ 1,568,630;680.56 $ 1,580,792,000.00 NA
Notes $ 1,849,660,767.76 $ 1,841,170,000.00 $ 16,093,074.00
Federal Agency:
SBA $ 559,760,565.76 $ 557,919,513.10 $ 2,405,391.59
MBS-REMICs $ 1,098,525,973.12 $ 1,087,638,150.02 $ 5,212,459.41
Debentures $ 3,976,499,642.15 $ 3,983,219,313.75 $ 48,119,768.21
Debentures FIR $ 6,562,084,871.94 $ 6,552,497,920.00 $ 19,637,946.69
Discount Notes $ 6,509,108,949.89 $ 6,545,827,000.00 NA
FHLMC PC $ 27,964.31 $ 28,562.83 $ 473.98
GNMA $ 156,765.43 $ 176,878.25 $ 1,552.40
CDs and YCDs FIR $ 200,000,000.00 $ 200,000,000.00 $ 497,830.72
Bank Notes $ 800,000,000.00 $ 800,037,980.00 $ 2,260,666.67
CDs and YCDs $ 10,756,239,066.397 $ 10,755,337,814.50 $ 45,151,737.86
Commercial Paper $ 9,007,966,706.89 $ 9,028,762,026.38 NA
Corporate:
Bonds FIR $ 294,403,555.44 $ 294,055,740.14 $ 852,285.96
Bonds $ 118,961,756.58 $ 119,804,127.80 $ 1,309,442.57
Repurchase Agreements $ - NA
Reverse Repurchase $ (491,050,000.00) $ (491,050,000.00) $ (81,968,777.78)
Time Deposits $ 9,171,000,000.00 $ 9,171,000,000.00 NA
AB 55&GF Loans $ 12,738,252,118.58 $ 12,738,252,118.58 NA'
TOTAL $ 64,720,229,384.80 $ 64,765,469,145.35 $ 59,573,852.28
Fair Value Including Accrued Interest $ 64,825,042,997.63
Repurchase Agreements, Time Deposits,AB 55 &General Fund loans, and
Reverse Repurchase agreements are carried at portfolio book value (carrying cost).
13
U,ei�rJ
h'
1 /
v CALIFORNIA
Community Services Department
Staff Report
MEETING DATE: October 14,2008
SUBJECT: ADDITIONAL CONTINUING APPROPRIATION FOR
INTERNATIONAL PAVEMENT SOLUTIONS (IPS) RETENTION PAYMENT
FY 2008-09
FUNDING AUTHORIZATION REQUIRED: YES
BACKGROUND:
As noted at the August 12, 2008 Council Meeting,the Gwenn Karger Park was completed at a
total cost of$177,941 or 1%over the budgeted amount. Funding for the project came from
development fees paid into Fund 13.
All but the 10%retention was paid in FY 2007-08.The retention was not carried over correctly in
FY 2008-09 through a previously approved continuing appropriation action by the council.This
action corrects the FY 2008-09 budget to reflect that the payment of such retention does not
make line item 13-445-707 appear over budget in the current fiscal year.
A Council action is needed to correct the continuing appropriation shortfall of$7,558 to fund
the retention payment to IPS for a total of$17,794.
RECOMMENDATION:
Staff recommends that council approve an additional appropriation of$7,558 from Fund
13 to cover the remaining balance of the retention payment to IPS.
COUNCIL AGENDA ITEM NO. .`J1
Historical & Cultural Activities Committee �+
Minutes for September 8, 2008 �' 'I G 2008
The meeting was called to order at 7:02 p.m.by Vice Chairman Ann Petta. Thos@01*001TY OF tfiRf TERRACE
Petta, Colleen Edmundson, Gloria Ybarra, City Clerk Brenda Mesa, Frances Carter and Shelly
Rosenkild.
Secretary's Report: The minutes for July 7, 2008 were read and approved on a motion by Colleen,
seconded by Shelly. Motion carried.
-, Treasurer's Report: The budget shows a balance of$1,200.00. The petty cash balance is $98.53.
Historical Report: Ann received photographs for our historical collection from Ann Schmidt of
Redlands,via Maryetta Ferre, of a family who lived on Center Drive in Grand Terrace dated 1945.
Gloria will send a Thank You note to Ann Schmidt for her contribution.
Colleen also contributed photos taken in 1949, 1956. Included is a photo of the Dew Drop Inn in
Grand Terrace.
Old Business: 271h Annual Country Fair, Saturday,November 1, 2008
Ann reported that we currently have two applications and,in addition,one baking application. She
will continue to contact people for Fair participation.
Betty Daniel advised Ann that the Woman's Club will hold the Annual Barbeque in the back patio.
The committee agreed on a magician as part of the entertainment. Ann will inquire and advise on
the outcome regarding the magician.
Ann spoke to David Navarro of Music Productions regarding music for the Fair. Ann will inquire
with Mr. Navarro as to what type music he plays and report back to the committee.
Rosemary Horner, a previous Fair volunteer, has once again volunteered to help this year. The
committee greatly appreciates her help.
Shelly advised that the advertisement of the Fair has appeared in the Grand Terrace City News
newspaper. She added that a follow-up article, perhaps with a photo included, could also be used
to advertise the Fair.
Ann was assured by a representative of the Blue Mountain Outlook newspaper that the ad will appear
in this newspaper.
New Business: Time Capsule-Steve Berry, the City's Acting City Manager,visited the committee
meeting and commented on the Time Capsule, which will be put in the City's new Gwen Karger
Park(Pocket Park) as part of the City's 301h anniversary celebration. He said the city is in need of
photos, articles, etc to put in the capsule which will be opened in the year 2028, twenty years from
now. One suggestion discussed are photos of current structures before new buildings are built on
COUNCIL AGENDA ITEM NO.5pI
1
city sites. Items are needed before November 28, 2008.
Steve and Ann also discussed the City's 301h Gala Anniversary Dinner to be held on Friday,October
17, 2008 at 6:00 p.m. in the City's Christ the Redeemer Church. Steve added that a mailer to local
service clubs and all Grand Terrace residents will be mailed with all the pertinent information
included.
Frances, who is a charter member of the City's Woman's Club, advised the committee of the
Woman's Club Centennial Celebration. The gala event will be held on Saturday, September 20,
2008 in the City's Community Center.
Brenda passed out the new committee roster to committee members.
The meeting was adjourned at 8:45 p.m. The next meeting will be October 6, 2008.
Respec�fully Subm' ed,
/b/l(n �Ykbarra,
Secretar)j
EQUIPMENT AND FACILITIES REPORT by Vic Pfennighausen
a. CERT will be.ordering 10 of the MURS radios and a base station which will in the
possession of Randy.
b. When the time seems appropriate the radios will be assigned to members at various
areas of the city so that there can be full coverage in the event of an emergency.
c. The Monday morning MURS radio net has been relatively successful. The Fire
Department has, on occasion, picked up the wrong radio to respond. It is being corrected.
d. We are compiling a directory for the Satellite Phones. Few of the phones distributed by
FEMA funds have been activated. The $36 per month charge seems to be an issue.
e. However, several satellite phone numbers have been obtained and the directory will be i
completed soon.
f. Will be ordering fittings for portable water pumps so that fire hoses can be connected to
the pumps that we already have.
g. Question about the main city generator. Has it been actually tested since the re-wiring
was done. Steve thinks that it has but will check into it.
UNFINISHED BUSINESS
a. After the last meeting when Robert Stewart was elected to be the new Chairperson, he
came to-the conclusion that it was just not possible for him to do this at this time.
b. This puts the issue back on the table. Vic indicates that he is quite certain that he does not
wish to remain the Chairperson. He is willing to work with a new Chair until they feel
comfortable in the position.
c. There was much discussion, but no conclusion. Members were asked to do some really
serious thinking and talking about the situation before the next meeting.
a
NEW BUSINESS
a. Randy reports thatCERT will have new classes on October 7, 8, 14, 15, 21, 22 and final
on October 28 from 6:30 to 9:30 at the Fire Station in Loma Linda.
b. CERT will also be having a yard sale at the City News Group lot in October.
c. CERT will also be having a Public Information Seminar on September loth.
d. Vic still welcomes any help on Monday mornings from 9 until 11.
e. Guest, Farris Short; gave a brief report on products available through his company.
TRAINING/SPEAKERS
ADJOUrMkNT'a :52 p.m.
JoAnn son, Secretary
NEXT MEETING WILL BE TUESDAY, OCTOBER 7, 2008 AT 6 P.M.
...t.4 r\j� yr. •� -�¢.{.�:d flt $' 3 c
L
CITY OF GRAND TERRACE RECEIVED
EMERGENCY OPERATIONS COMMITTEE �;��
Regular Meeting 2008
MINUTES CITY OF GRAND TERRACE
September 2, 2008 CITY CLERK'S DEPARTMENT
The Grand Terrace Emergency Operations Committee met at the regular time at the Emergency
Operations Center at 22795 Barton Road, Building 3. The meeting was called to order by
Chairperson, Vic Pfennighausen 6:00 p.m. Agendas were distributed.
MEMBERS PRESENT—Vic Pfennighausen, Randy Halseth, JoAnn Johnson, Debra Hurst,.Jim
Vert, Robert Stewart, Glenn Nichols, Hanni Bennett, Oscar Santana and Lew Neeb .
MEMBERS ABSENT—Susan Taylor.
CITY STAFF—Steve Berry, City Manager Pro Tem, Matt Wirz, Management Analyst, City of
Grand Terrace.
GUESTS PRESENT/INTRODUCTIONS— Farris Short and Sandy Luckman from Unique
Creations, distributors of supplies and equipment for EOC's and CERT as well as others.
CORRESPONDANCE/COMMUNICATIONS— E-mail from Robert Stewart indicating that he
could not accept the position of Chairperson as indicated in minutes from last month.
APPROVAL OF AGENDA with motion by Debra Hurst and second by Randy Halseth.
APPROVAL OF MINUTES OF AUGUST 5, 2008 with.motion by Lew Neeb and second by
Debra Hurst.
LIAISON REPORT by Steve Berry.
a. EOC and CERT members were urged to attend the Council meeting on September 23 d
at 6 o'clock for a recognition as part of the 301h Anniversary celebration.
b. Would appreciate a few words from representatives of each organization in accepting the
recognition.
c. Americana Concert in the Park will be this Friday, September 5th.
d. Has been researching the AM radio station that the FEMA money will be spent for.
e. It has about a 10 mile radius and will be on the AM radio band. We will be able to pick
the area from the available frequencies.
f. This system will cover the entire city and will accept taped information and will be used as
a disaster radio but can also be used for various other things, except for selling.
g. This is a Travelers Radio System and can have all information except for sales.
h. This system-is licensed by the FCC and will be purchased with $5000. from FEMA.
h. Steve Berry has been officially given the title Acting City Manager while Tom Schwab
recuperates.
COUNCIL AGENDA ITEM NO.51q
1
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, AMENDING CHAPTER
12.28 OF THE GRAND TERRACE MUNICIPAL CODE AND
AMENDING THE LIST OF APPROVED STREET AND
PARKWAY TREES
_. THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY
ORDAIN AS FOLLOWS:
Section 1. Chapter 12.28.010 of the Grand Terrace Municipal Code is hereby amended to
read as follows:
12.28.010 Permitted Species. Only trees designated specifically in Appendix A to this
chapter may be planted either by developers, contractors or individual homeowners.
Section 2. Effective Date -This Ordinance shall be in full force and effect at 12:01 a.m.
on the 3151 day of its adoption.
Section 3. Posting - The City Clerk shall cause this Ordinance to be posted in three (3)
r
- public places within fifteen (15) days of its adoption, as designated for such purposes by the City
Council.
Section 4. First read at a regular meeting of the City Council of said City held on the 23'
day of September and finally adopted and ordered posted at a regular meeting of said City
Council on the 14`h day of October, 2008.
Mayor of the City of Grand Terrace
and of the City Council thereof.
Attest:
Brenda Mesa, City Clerk
-1-
COUNCIL AGENDA ITEM NO. 7�
I, Brenda Mesa, City Clerk of the City of Grand Terrace, California, do hereby certify that
the foregoing Ordinance was introduced and adopted at a regular meeting of the City Council of
the City of Grand Terrace held on the 14`h day of October, 2008, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Brenda Mesa, City Clerk
Approved as to form:
John Harper, City Attorney
Exhibit A
Ordinance No.
LIST OF APPROVED TREES
Ginko Biloba (Fastigiate Male) Maidenhair Tree
Koelreuteria Bipinnata Goldenrain Tree
Lagerstroemia Indica Crape Myrtle
Magnolia Grandiflora Cv. Southern Magnolia
Pistacia Chinensis Chinese_ Pistachio
Eriobotarya Deflexa Bronze Loguat
Chitalpa Tashkentensis Chitalpa
Cercis Canadensis Eastern.Red Bud
Cercis Occidentalis Western Red Bud
Trachycarpus Fortunei (Excelsa) Windmill Palm
Washington Filifera California Fan Palm
Washington Robusta Mexican Fan Palm
1 ORDINANCE NO.
2 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND
3 TERRACE, CALIFORNIA, AMENDING GRAND TERRACE MUNICIPAL
4 CODE, CHAPTER 10, SECTION 10.08, ESTABLISHING SPEED
5 LIMITS FOR VARIOUS STREETS IN THE CITY OF GRAND TERRACE
6
7 WHEREAS, the City of Grand Terrace, through its Traffic Consultant, has
8 recently conducted speed zone surveys on Barton Road, DeBerry Street, Main
9 Street, Michigan Street, Mount Vernon Avenue, Palm Avenue, and Van Buren
10 Avenue; and
11 WHEREAS, the City staff has evaluated traffic conditions and street
12 hazards in each area;
13 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES
\� 14 HEREBY ORDAIN AS FOLLOWS:
15 Section 1. Section 10.08.010 is hereby amended to add the following:
16 "The City Council finds, pursuant to traffic and engineering studies
17 conducted during 2008, that speed limits on Barton Road, DeBerry Street, Main
18 Street, Michigan Street, Mount Vernon Avenue, Palm Avenue, and Van Buren
19 Avenue are hereby established and certified to provide for the protection of
20 the general public and to facilitate the orderly movement of traffic in a
21 reasonable and safe manner."
22 Section 2. Section 10.08 .020 is hereby amended to read as follows:
23 "10.08.020 Barton Road, Mt. Vernon Avenue, DeBerry Street, Palm Avenue,
24 Main Street, Michigan Street, Dos Rios Avenue and Van Buren Avenue - Limits
25 Designated. The Prima Facie speed limits shall be as set forth in this
-1-
COUNCIL AGENDA ITEM NO.7�
1 section on those streets designated as follows when signs are erected given
2 notice thereof:
3
4 A. Barton Road from Michigan Street to Mt. Vernon Avenue, 40 Miles
5 Per Hour;
6 B. Barton Road from Mt. Vernon Avenue to Preston Street, 45 Miles `
7 Per Hour;
8 C. Barton Road from Preston Street to East City Limits, 45 Miles Per
9 Hour;
10 D. DeBerry Street from Michigan Street to Mount Vernon Avenue, 30
11 Miles Per Hour;
12 E. DeBerry Street from Mount Vernon Avenue to 1/ mile east of
13 Observation Drive, 30 Miles Per Hour;
14 F. Palm Avenue from Barton Road to Honey Hill Drive, 35 Miles Per
15 Hour;
16 G. Main Street from Iowa Avenue to Michigan Street, 40 Miles Per
17 Hour;
18 H. Main Street from Michigan Street to Mount Vernon Avenue, 45 Miles
19 Per Hour;
20 I. Michigan Street from Barton Road to Van Buren Avenue, 35 Miles
21 Per Hour;
22 J. Michigan Street from Van Buren Avenue to Main Street, 35 Miles
23 Per Hour;
24 K. Mt. Vernon Avenue from North City Limits to Barton Road, 40 Miles
25 Per Hour;
-2-
1 L. Mt. Vernon Avenue from Barton Road to Van Buren Avenue, 40 Miles
2 Per Hour;
3 M. Mt. Vernon Avenue from Van Buren Avenue to Main Street, 45 Miles
4 Per Hour;
5 N. Van Buren Avenue from Mount Vernon Avenue to Observation Drive,
6 30 Miles Per Hour."
7 Section 3. Posting. The City Clerk shall this Ordinance to be posted in
8 three (3) public places within fifteen (15) days of its adoption, as
9 designated for such purposes by the City Council.
10 Section 4. First reading at a regular meeting of the City Council of
11 said City held on the 23rd day of September, 2008 and finally adopted and
12 ordered posted at a regular meeting of said City Council on the day of
13 , 2008.
14
15
16
17
18
19
20
21
22
23
24
25
-3-
1
2
Mayor of the City of Grand Terrace
3 and of the City Council thereof
4 Attest:
5
6
Brenda Mesa, City Clerk
7
8 I, Brenda Mesa, City Clerk of the City of Grand Terrace, California, do
9 hereby certify that the foregoing Ordinance was introduced and adopted at a
10 regular meeting of the City Council of the City of Grand Terrace held on the
11 day of 2008 by the following vote:
12
13 AYES:
14 NOES:
15 ABSENT:
16 ABSTAIN:
17
Brenda Mesa, City Clerk
18
19 Approved as to form:
20
21
John Harper, City Attorney
22
23
24
25
-4-
City of Grand Terrace
2008 Speed Zone Study Summary
Posted Recom 85th%tile Collisions(3 ADT VMT Av.1 yr.Collision Coll
Street Limits(*Limit Change,+New Section)Speed Limit Seed Seed Pace Length Rate(per million Rate Remarks-shading Indicates a change
p p p Years) (1000's) (1000's)No. vehicles) Status
Barton Road Michigan St.to Mount Vernon Ave. 40 40 42 34-43 18 0.48 16.00 77 2.14 Nominal
2 Barton Road Mount Vernon Ave.to Preston Street 40 45 45 36-45 14 1.07 13.90 14.9 0.86 Nominal
3 Barton Road Preston Street to East City Limits 45 45 47 3746 7 0.70 12.00 8.4 0.76 Nominal
4 DeBerry Street Michigan St.to Mount Vernon Ave. 35 30 37 30-39 5 0.50 2.10 1 1 4.35 Nominal residential access-CVC 627
rJ DeBerty Street Mount Vernon Ave.to 1/4 mile e/o Observation Drive 35 30 37 27-36 4 0.60 1.20 0.7 5.07 Nominal residential access-CVC 627
6 Main Street Iowa Avenue to Michigan St. 40 40 42 31-40 1 1.00 2.30 2.3 0.40 Nominal residential access-CVC 627
7 Mein Street Michigan St.to Mount Vernon Ave. 40 45 45 35A4 0 0.50 1.20 0.6 0.00 Nominal
8 Michigan St. Barton Road to Van Buren Avenue 35 35 39 31-40 10 0.50 9.80 4.9 1.86 Nominal residential access-CVC 627
9 Michigan St. Van Buren Avenue and Main Street 35 35 40 32-44 2 0.50 4.20 2.1 0.87 Nominal residential access-CVC 627
10 Mount Vernon North City Limits to Barton Road 40 40 45 36-45 13 0.51 9.40 4.8 2.48 Nominal
Ave.
11 Mount Vernon Barton Road to Van Buren Avenue 40 40 42 35-44 12 0.50 12.70 6.4 1.73 Nominal
Ave
Mount Vernon Van Buren Avenue to Mein Street 40 45 43 34-43 5 0.50 7.60 3.8 1.20 Nominal 12 Ave.
13 Palm Avenue Barton Road to Honey Hill Drive 35 35 39 30-39 4 0.60 1.80 1 1 3.38 Nominal residential access-CVC 627
14 Van Buren Mt Vernon Avenue to Observation Dr. 25 30 37 28-37 5 0.50 0.80 0.4 1142 Above high collision rate.
Averages: 7 0.60 4.2 2.61
Shading indicates a proposed change in the existing speed limit. Deviation: 5 0.19 3.9 2.83
Italics indicates zone approval in 2007 Lower 1 2 0.42 0.3 0.00
Upper 1 12 0.79 8.1 5.44 8/26/2008
1
L,J
CALIFORNIA
Community Services Department
Staff Report
MEETING DATE: October 14, 2008
SUBJECT: RENEWAL OF THE JOINT USE AGREEMENTS BETWEEN THE
COLTON JOINT UNIFIED SCHOOL DISTRICT (CJUSD) AND'THE CITY OF
GRAND TERRACE
FUNDING AUTHORIZATION REQUIRED: NO
BACKGROUND:
Every five years, the CJUSD updates all of their Joint Use Agreements throughout the
District. The City of Grand Terrace and the District have Joint Use Agreements for the
field use at Grand Terrace Elementary, Terrace View Elementary and Terrace Hills
Middle School and for our Child Care Programs at Grand Terrace and Terrace View
Elementary Schools.
The agreements are for five years beginning July 1, 2008.through June 30`h, 2013, and are
renewable in five year increments for a period of twenty years.
Both agreements have been reviewed and found acceptable by City Staff, Child Care
Staff, and the City Attorney.
RECOMMENDATION:
Staff recommends that council approve both Joint Use Agreements for field use at Grand
Terrace Elementary, Terrace View Elementary, and Terrace Hills Middle Schools and for
our Child Care Programs at Grand Terrace and Terrace View Elementary Schools
beginning July 1, 2008 through June 30`h 2013.
COUNCIL AGENDA ITEM NO. �
1
AGREEMENT BETWEEN
COLTON JOINT UNIFIED SCHOOL DISTRICT
AND
CITY OF GRAND TERRACE CHILD CARE SERVICES
FOR JOINT USE OF FACILITIES
AT GRAND TERRACE AND TERRACE VIEW ELEMENTARY SCHOOLS
THIS AGREEMENT made and entered into this 1st day of July, 2008, by and between
the Colton Joint Unified School District, a California public school district duly organized and
existing under Chapter 1 of Division 3 of Title 2 of the Education Code of the State of California
(hereinafter"District") and the City of Grand Terrace Child Care Services (hereinafter"City") are
sometimes referred to singularly as "Party" and collectively as "Parties."
RECITALS
WHEREAS, the parties are mutually interested in a quality program of education,
community recreation and other civic activities for all citizens of the City - and the District; and
WHEREAS, the parties desire to enter into an agreement for reciprocal use of certain
facilities, -as defined herein, for education, community recreation and other civic activities to
assure maximum and coordinated use of these facilities; and
WHEREAS, the city is authorized to contract with'the District for purposes of contributing
to the attainment of general education programs, community recreation services and civic
activities for children and adults of the State; and
WHEREAS, California Education Code Section 10900 et sea. ("Community Recreation
Programs Law") authorizes public authorities to organize, promote, and conduct such programs
of community recreation as will contribute to the attainment of general education and
recreational objectives for children and adults and further empowers public authorities to
cooperate with each other to attain such objectives; and
WHEREAS, the Community Recreation Programs Law defines "recreation" to include
"any activity, voluntarily engaged in, which contributes to the "...mental, or moral development
of the individual or group participating therein, and includes any activity in the fields of ... art,
handicrafts ...nature contacting, aquatic sports, and athletics..."; and
WHEREAS, district and city are authorized under California law to operate and maintain
recreation centers, as defined in Education Code Section 10901(f) ("Recreation Center"), for
community recreation; and
WHEREAS, full cooperation between the district and the city is essential in order to
guarantee the best programs and services with reasonable expenditure of public funds; and
WHEREAS, district and city have agreed to act jointly to develop a plan to jointly use
certain real property and facilities (individually the "District Facilities' and "City Facilities" and
collectively, the "Facilities").
NOW, THEREFORE,. in consideration of the foregoing recitals and of the mutual
promises of the covenants hereinafter contained, and for the good and valuable consideration,
the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as
follows:
1. DEFINITIONS
Whenever in this agreement the following terms are used, the same shall have the
meaning ascribed to them in this Section 1, unless the context otherwise requires or admits:
(A) "City Facilities" means the facilities listed and described in Exhibit "A". Restrictions
and special instructions related to individual facilities shall be set forth in Exhibit"A".
(B) "Districts facilities means the facilities listed and described in Exhibit "B".
Restrictions and special instructions related to individual Facilities shall be set forth in Exhibit
(C)"Specialized Facility/Facilities" means those facilities designated by the parties as
requiring specialized maintenance or use of which causes the owner party to incur extraordinary
costs. The parties shall mutually decide which of the facilities shall be designed "Special
Facilities" and such specialized facilities shall be listed and described in Exhibit "C" along with a
breakdown of the extraordinary costs associated with its use.
(D)"School Day" means the time period between the hours of 9:00 a.m. to 3:30 p.m.
during the school year at Grand Terrace Elementary School and 8:15 a.m. to 2:30 p.m. at
Terrace View Elementary School.
(E) "School Year" means the period beginning in the month of August each year and
- l ending on the succeeding June during which district conducts educational programs and
services for school age students.
2. USE OF FACILITIES
2.1 District and city hereby grant a non-exclusive license to each other to use each
others' facilities in accordance with the terms and conditions set forth in the agreement,
including the following:
2.1.1 District and city may utilize each other's facilities without monetary
profit-making purpose, then the user party shall pay the owner a u h rty's facilities fo
consideration to the other party. However, if either party uses the other ar a
costs
may
charged to a third party user under the Civic Center Act. Addtionall the owners could be
charge the user party for the extraordinary costs or special maintenanc by u
ty
a specialized facility, as set forth in Exhibit"C." e necessitated use of
2.1.2 Whenever possible, district and city agree to utilize their respective
facilities prior to utilizing each other's facilities.
2.1.3 With respect to the use of facilities, the shared use committee shall
conduct, at a minimum, two meetings annually for the purpose of scheduling anticipated
uses of the facilities ("Scheduling Meeting").
1st each year, district and city shall firstuponmeeting,
gree a schedule, in writing, for ot or before January
he summer months
2
3
(i.e. June, July, August and September) with respect to the use of the facilities, including, but
not limited to the proposed times, uses and users of the facilities.
2.1.1.2 At the second meeting, which shall take place on or before July
1st of each year, district and city shall agree upon a schedule, in writing, for the non-summer
months with respect to the use of the facilities, including, but not limited to the proposed times,
uses and users of the facilities.
2.1.1.3 After the schedules are set at the scheduling meetings, both
parties shall notify each other in case of any scheduling changes at least forty-eight (48) hours
before the scheduled use. In the event of an unanticipated event that is not included on the
schedules set the scheduling meetings, each party agrees to reasonably accommodate the
other party with respect to such event, if possible.
2.2 Notwithstanding anything in the agreement to the contrary, district shall
have exclusive use of the district facilities, Monday through Friday (except on School Holidays),
from one-half (1/2) hour before school commencement of the school day until one-half (1/2)
hours after school closing time. School holidays shall be defined as those days or portions of
days when school is not in session.
2.3 District shall notify city at the scheduling meetings of any school athletic
events that are anticipated to extend more than one half (1/2) hour beyond a school's closing
time so that such games may be included in the schedule which is agreed upon at the
scheduling meetings. In addition, should district require the use of any district facility for any
California Interscholastic Federation activity, such use shall take precedent over any pre-
existing use at any of the district facilities as long as forty-eight (48) hours notice is given,
whether or.not such use is during school hours or included in the schedules agreed upon a the
scheduling meetings.
2.4 On school days, district facilities will be available from 7:15 a.m. 6:00 p.m.
unless a school event is in progress.
2.5 On non-school days, district facilities shall be available from 7:00 a.m.
until dusk for all outdoor non-lighted district facilities and 10:00 p.m. for all indoor and outdoor
lighted district facilities and in no event later than 11:00 p.m. unless special permission is
expressly granted by district.
2.6 Each party agrees to utilize the facilities in conformance with Federal and
State law as well as district and city administrative regulations, ordinances, and policies.
2.7 The use of district facilities by city shall be in such a manner, as not to
interfere with the district's normal use of district facilities, including, but nor limited to back to
school nights, school assemblies, and cleaning/gardening activities.
2.8 The parties agree that each party shall provide all materials and
equipment to be used in their respective activities. Selected permanent equipment, which is
owned by the district on district property, may be used by the city. Selected permanent
equipment, which is owned by the city on city property, may be used by the district.
2.9 The parties agree that each party will provide all necessary supervision
and security at their respective activities.
3
2.10 The child care program will be offered for children enrolled in Colton Joint
Unified School District boundaries who are enrolled in grades K-6 child care will be provided t
Grand Terrace Elementary School auditorium from 3:30 p.m. to 6:0 a
0is in
session and 7:15 a.m. to 6:00 p.m. while children are off track. Terrace View E ementary School
auditorium will be utilized from 7:15 am to 8:15 a.m. and 2:30 p.m. to 6:00 P.M. year round.
2.11 The city will hire, supervise and pay program staff in accordance with city
policies, and maintain the qualifications needed for the program. The city will be responsible for
setting program curriculum, purchase equipment, replenish supplies and maintain all aspects of
the day-to-day operations of the facility.
2.12 The city will utilize the playground areas necessary to co
nduct the
programs and have access to the restroom facilities at all times the programs are being
conducted. The district will maintain the custodial maintenance of the restrooms and space
needed to operate the programs.
2.14 The program.as stated above will continue throughout each school year.
3. MAINTENANCE RESPONSIBILITIES
3.1 District and city shall be responsible for the maintenance of their
respective facilities, however, should either of the parties cause maintenance costs out of the
ordinary or damage with respect to their use of the others' facilities, such party shall be
responsible for these additional maintenance costs and repair of such damages. If the user
party does not commence such maintenance or repairs, the owner party may undertake such
maintenance or repairs and invoice the user party for the cost of the maintenance or repairs.
The user party a shall pay
p p the invoice within thirty (30) days of receipt.
3.2 The parties agree that graffiti eradication will be the responsibility of the
property owner unless such graffiti is caused by the group using the facility with the permission
of the district or city in which event the graffiti shall be revised by the party permitting the group
to use the facility.
3.3 The parties agree that, by written authorization from the owner of the
facility, the other party, or a local recreation_organization ("Recreation Organization"), may be
allowed to provide special maintenance or improvements to a facility which is considered
beneficial to all parties as long as such other party or recreation organization complies with any
and all applicable laws and regulations regarding the provision of maintenance and/or
construction of improvements to facilities owned by a public entity.
3.4 The parties agree that all facilities will be kept in good repair and in a
manner suitable for usage by city district and recreations organization. The facilities and
grounds staff of each party shall meet from time to time to decide-how to cooperatively establish
and achieve this standard of care.. However, to maintain the condition of the facilities, downtime
maintenance is required. Activities cannot be scheduled at facilities during this maintenance
period. Each party shall be responsible for provide in the other party with reasonable notice of
estimated downtime maintenance schedule.
3.5 The parties agree to schedule any planned renovation and/or repairs in a
manner to minimize impact upon each other, recreation organization and the community uses
4
5
and to submit any planned renovation/repairs to facilities at the scheduling meetings so as to
assist in accurate seasonal planning. However, each party may schedule renovation and/or
repairs at times of its own choosing, in its sole discretion.
3.6 The parties agree to inform the other party of any unsafe conditions on
either the district property or the city property by the close of business on the next day following
the observation.
3.7 Improvements to facilities belonging to each party by the non-owning
party will be with the express permission of the owner. All costs will be borne by the entity
making the improvements.
3.7.1 For any improvements made by city at school district facilities, the
school district's Board of Education shall approve the concept, the plans, and the project. Such
approval shall occur prior to the city's application for the grant or acceptance of a donation, if
applicable.
3.7.2 All building/construction plans must receive approval from the
school district's Board of Education prior to commencement of construction. The school district
shall have final approval of all vendors and/or contractors. The school district shall have the
right to review all project planning, design and construction. The school district shall have final
approval of all contracts related to any improvements. The school district shall have final
approval of all schedules related to any improvements.
3.7.3 All construction services are to be performed by a properly
licensed architect, engineer, contractor, or inspector, including construction management
services which shall be provided by a licensed contractor,,architect, engineer, and shall comply
with all public works labor requirements, including the payment of prevailing wages, as required
of school districts under state law and as approved by the required State agencies.
3.7.4 City shall be responsible for all costs associated with any
improvements to the Facilities when initiated by the city unless otherwise determined and
agreed to in writing by the school district.
3.7.5 All contractors and subcontractors, and their employees and
agents who enter onto the site for any reason or at anytime subscribed herein, shall submit or
have submitted their fingerprints, without exception, as proscribed by'Education Code Section
45125.1. Prior to the issuance of keys to any third party, including contractors and sub -
contractors, the school district and the city shall each require said third party, contractor or sub-
contractor to acknowledge that he/she has been informed the California Penal Code §provides
that any persons who "knowingly makes, duplicates, causes to be duplicated or uses," or
attempts to do same, or possesses any key to a public building, without authorization and with
knowledge of the lack of such authorization, is guilty of a misdemeanor, and that said third
party, contractor, or -sub-contractor further specifically acknowledges that he/she shall be
responsible to any such duplication or unauthorized use of said keys, whatsoever.
3.7.6 Improvements or construction initiated by the school district on
school district facilities or the school site shall not be subject to the approval of city in anyway, in
regard to the city capacity under the agreement, unless specifically allowed by the agreement.
city shall however, have the opportunity to comment on building and/or construction plans on
the school site that affect the,joint use of the school site or facilities.
5
4. CIVIC CENTER ACT
Both parties acknowledge that the facilities are identified as a "Civic Center" pursuant to
the Civic Center Act (Education Code Section 38130 et seg.) and that the use-of facilities must
comply with the provisions of the Civic Center Act. Both parties understand that other individual
and./or entities may utilize the facilities pursuant to the Civic Center Act and other provision of
law, including but not limited to such license agreements as the district may determine to enter
into.
5. TERM OF THIS AGREEMENT
5.1 Original Term.
The term of the agreement shall be for a,period of five.(5) years and shall commence on
July 1, 2008.
5.2 Option to Renew.
The parties may extend this agreement by mutual agreement for an additional term of up
to twenty(20) -years ("Subsequent Term").
6. TERMINATION OF AGREEMENT
District of city may'terminate this agreement by delivery of written notice of election to
terminate at lease ninety(90) days prior to the termination date elected.
t 7. INDEMNIFICATION AND INSURANCE
7.1 Mutual Indemnification.
7.1.1 District agrees to hold harmless, defend, and indemnify city
against all actions, claims, or demands for injury, death, loss, or damage, regardless of fault or
cause, by anyone whomsoever (except where such injury, death, loss, or damage was solely
due to the willful acts or omissions of city-it agents, servants, or employees), whenever such
injury, death, loss or damage is a consequence of, or arises out of the use of the facilities by
district or its agents, servants, employees, or implementation of the agreement including without
limitation, negligent acts or omissions of district involving the condition of the facilities for which
the district was obligated to maintain.
7.1.2 City agrees to hold harmless, defend, and indemnify district
against all actions, claims, or demands for injury, death, loss or damages, regardless of fault or
cause, by anyone whomsoever (except where such injury, death, loss or damage was solely
due to the willful acts or omissions of district, it agents, servants, or employees), whenever such
injury, death, loss, damage or claim is a consequence of, or arises out of the use of the facilities
by city or its.agents, servants, employees, or implementation of the agreement including without
limitation, negligent acts or omissions of city and/or recreation organization involving the
condition of the facilities for which the city was obligated to maintain.
6
7
7.1.3 The provision of indemnity set forth in the Section 7.1 shall not be
construed to obligate a party to pay any liability, including but not limited to punitive damages,
which by law would be contrary to public policy or otherwise unlawful.
7.2 Insurance.
7.2.1 Each party-shall procure and maintain, during the period of this
agreement, comprehensive public liability ,insurance coverage, for its acts or omissions
described herein in a form satisfactory to the other party in the following minimum amounts:
Bodily injury (including death) $1,000,000
Each person, each occurrence $1,000,000
Property damage $1,000,000
7.2.2 Policies or certificates evidencing each party's coverage shall be
filed with the other party, shall include the other party as a named additional insured, and shall
be primary. Said policies or certificates shall provide thirty (30) days' written notice to the other
party prior to any material change, termination to cancellation.
7.3.2 The insurance limits referred to herein may be increased from
time to time by mutual written consent in accord with then accepted practice for California public
agencies.
7.2.4 The policy for same insure against all .liability of' the party
procuring insurance, its representatives, employees, invitee and agents arising from, or in
connection with, each party's use of the facilities and shall insure performance by such party of
any of the holdharmless provisions set forth herein. Each party shall make certain that the other
party is named as an additional insured under the insurance policy.
7.2.5 The insurance required under this section shall be issued by either
a reputable insurance company admitted to do business in California, in a form reasonably
acceptable to the other party, or through a joint powers agency, or similar entity, formed for the
purpose of providing insurance to public entities.
7.2.6 The parties recognize that insurance practices and requirements
of a school district and a municipality may differ from that of private parties and may change
from time to time. During any period of time in which the parties, as,regular practice do not
maintain insurance but rather self-insure or participate in a joint powers agreement with other
governmental entities, the parties may meet their insurance requirements under this section in
the same manner.
7.3 Privileges and Immunities. Notwithstanding anything to the contrary in
this agreement, neither party waives any -of the privileges and immunities from liability,
exemptions from laws, ordinances, rules, pension, relief, disability, worker's compensation, and
other benefits which apply to the activity of officers, agents, or employees of either party.
8. NOTICES
8.1 All formal notices, demands, and communication, between the parties
shall be given either by (i) personal service, (ii) delivery by reputable document delivery services
such as Federal Express that provides a receipt showing date and time of delivery, or (iii)
7
mailing in the United States mail, certified, postage prepaid, return receipt requested, addressed
to:
If to District: Colton Joint Unified School District
Attn: Director, Facilities Planning & Construction
851 S. Mt. Vernon Avenue, Suite 8
Colton, CA 92324
Fax: (909) 554-1882
With a Copy to: Atkinson, Andelson, Loya, Rudd & Romo
.` Attn: Lindsay A. Thorson
17871 park Plaza Dr., Suite 200
Cerritos, CA 90703
.If To: City of Grand Terrace Child Care Services
22795 Barton Road
Grand Terrace, CA 92313
8.2 Notices personally delivered or delivered by document delivery service
shall be deemed effective upon receipt. Notices mailed shall be deemed effective at Noon on
the second business day following deposit in the United States mail. Such written notices,
demands, and communications shall be sent to such other addresses as any party may from
time to time designate in a notice delivered in accordance with the requirements of this Section.
8.3 The parties will provide each other after-hours emergency contact phone
numbers of appropriate supervisory staff which shall be periodically updated. Such lists will also
include emergency contact numbers for other facilities which may be utilized in the event of a
L�
community emergency.
9. MISCELLANEOUS
9.1 Binding on Successors.
The terms and conditions herein contained shall apply to and bind the heirs, successors
in interest, executors, administrators, representatives and assigns of all the parties hereto.
9.2 Recreation Organizations.
9.2.1 With respect to recreation organizations city shall be responsible
for the scheduling of recreation programs by such recreations organizations. City shall require
each of the recreation organizations to execute a document stating the following:
City of Grand Child Care Services agrees to hold harmless,
defend, and indemnify District and City against all actions, claims,
or demands, for injury, death, loss or damages, regardless of fault
or cause, by anyone whomsoever (except where such injury,
death, loss, or damage was solely due to the willful acts or
omissions of City and/or District, its agents, servants, or
employees), whenever such injury, death, loss, damage or claim
is a consequence of, or arises out of the use of the Facilities by
8
9
City of Grand Terrace Child Care Services or it agents, servants
or employees.
9.3 Inconsistent Use.
In the event that district's governing board should determine that city's use of district
facilities are inconsistent with district's use of district facilities for school purposes or that city's
use interferes with the education and activities at district facilities, district may terminate the
agreement pursuant to Section 6, above.
9.4 Official Representatives.
The official representative for district shall be the Superintendent or his/her designee and
the official representative of the city shall be City or his/her designee respectively. These official
representatives shall be responsible for assuring compliance with the ,rules of the facilities
including without limitation district and city's administrative regulations.
9.5 No Assignment of Rights.
No rights which district or city has under this agreement may be assigned to any other
person, persons, or corporation without prior written approval of the other party.
9.6 Employees.
9.6.1 For purposes of the agreement, all persons employed in the
performance of services and functions for the city shall be deemed city employees and no city ,.
employee shall be considered as an employee of the district under the jurisdiction of the district,
nor shall such city employees have any district pension, civil service, or other status while an
employee of the city.
9.6.2 For purposes of the agreement, all persons employed in the
performance of services and functions for the district shall,be deemed district employees and no
district employee shall be considered as an employee of the city under jurisdiction of the city nor
shall such district employees have any city pension, civil service, or other status while an
employee of the district.
9.7 Recreation Program Costs.
Except as otherwise provided, neither party shall be responsible to the other party for the
cost of the other parry's recreation 'programs or the cost of any third party organization which
might benefit from a particular aspect of the agreement. The city covenants and agrees to bear
all costs that it should incur with respect to the operation of any recreation program, including
the cost of service of its employees and incidental cost in connection 1 therewith, except as
otherwise provided herein. District covenants and agrees to bear all costs that should incur in
respect to the operation of any school activity, including the cost of service of its employees and
incidental costs in connection therewith, except as otherwise provided herein.
The parties acknowledge that each party may charge reasonable fees for the use of
facilities as permitted under the laws of California to offset the, costs associated with
establishing, coordinating and conducting certain recreation programs.
9
1
9.8 Ownership of the Sites..Facilities Furnishinos and Equipment.
9.8.1 School District Ownership. The underlying fee title to the land,
building and improvements existing at the time of the agreement for district facilities are owned
by the district. Personal property, trade fixtures, furnishings or equipment provided or paid for
by the district and city shall remain the property of the district and city respectively. Upon the
expiration or termination of the agreement, the city shall have the option of removing or leaving
any personal property, trade fixtures, furnishings or equipment belonging to city In the event
that the city leaves any personal property, trade fixtures, furnishings or equipment belonging to
city such property shall become the sole property of the district. In the event that city removes
any personal property, trade fixtures, furnishings or equipment belonging to city, city shall return
to its original condition that portion of the facility affected by such removal.
9.8.2 City Own_ip, The underlying fee title to the land, building and
improvements existing at the time of this agreement for city are owned by the city. Personal
property, trade fixtures, furnishings or equipment provided or paid for by the district and city
shall remain the property of the school district and city shall remain the property of the school
district and city respectively. Upon the expiration or termination of the agreement, the District
shall have the option of removing or leaving any personal property, trade fixtures, furnishings or
equipment belonging to the district. In the event that the district leaves any personal property
trade fixtures, furnishings or equipment belonging to the district, such property shall be o e the,
furnishings or equipment belonging to the district, the district shall return to ro its original certy tradefixt
sole property of city. In the event that the district removes an
y personal that portion of the facility affected by such removal. on
9.8.3 No past, present or future use of any of the facilities shall be
y` interpreted as convoying any ownership or other property interests in any of the facilities.
,F
9.9 Specific Provisions.
9.9.1 Locks— Ke(ing and Access Authorization.
The lock style, types of gates, and key/code authorization.to be utilized at each
individual facility will be coordinated in such a manner to allow dual access, as necessary while
maintaining the safety and property security of such facility.
9.9.2 Joint Parkins.
The parties concur to allow parking in designated areas which will minimize off-
site parking intrusion to surrounding.properties.
9.10 Applicable Law.
This agreement shall be governed by and construed in accordance with the laws
of the State of California and to the extent that there is any conflict between this agreement and
the laws of the State of California, the laws of the State of California shall prevail.
9.11 Entire Agreement.
This agreement is intended by the parties hereto as a final expression of their
understanding with respect to the use of recreational use of facilities and is a complete and
10
11
exclusive statement of the terms and conditions thereof and supercedes 'any and all prior and
contemporaneous agreements and understandings, oral or written, in connection therewith.
This Agreement may be changed or modified only upon written consent of the Parties hereto.
9.12 Joint Preparation.
This agreement shall be deemed to have been prepared jointly by the parties,
and the usual rule that the provisions of a document are to be construed against the drafter shall
not apply.
SIGNATURES ON FOLLOWING PAGE
J
11
1
IN WITNESS WHEREOF the parties hereto have executed the agreement as of the. date first
above written.
DATED: COLTON JOINT UNIFIED SCHOOL DISTRICT
By:
Name:
Title:
DATED: City of Grand Terrace
Name:
Title:
APPROVED AS TO FORM:
By:
Lindsay A. Thorson, Esq.
Atkinson, Andelson, Loya, Rudd& Romo
APPROVED AS TO FORM:
By:
Attorney for City of Grand Terrace
12
13
EXHIBIT A
CITY FACILITIES
N/A
13
EXHIBIT B
DISTRICT FACILITIES
LIST AND DESCRIPTION OF
GRAND TERRACE ELEMENTARY FACILITIES
12066 Vivenda Avenue, Grand Terrace, CA 92313
8.5 ACRES—APN NP. 0275-232-04-0000
5 Kindergarten classrooms, 25 Classrooms, Multi-purpose room, Library, Office
LIST AND DESCRIPTION OF
TERRACE VIEW ELEMENTARY FACILITIES
22731 Grand Terrace Road, Grand Terrace, CA 92313
9.7 ACRES—APN No, 0255-131-09-0000
2 Kindergarten classrooms, 25 Classrooms, Multi-purpose Room, Library, Office
14
15
Grand Terrace Elementary School
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1- Ya! yr 31§9 -1 Y ;714) Book 02?5 Page 23
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EXHIBIT C
SPECIALIZED FACILITIES
N/A
15
2
AGREEMENT BETWEEN
COLTON JOINT UNIFIED SCHOOL DISTRICT
AND
CITY OF GRAND TERRACE
FOR JOINT USE OF FACILITIES
FOR PARKS
AT GRAND TERRACE ELEMENTARY, TERRACE VIEW ELEMENTARY
AND TERRACE HILLS MIDDLE SCHOOLS
THIS AGREEMENT made and entered, into this 1st day of July, 2008, by and between
^� the Colton Joint Unified School District, a California public school'district duly or
existing under Chapter 1 of Division 3 of Title 2 of the Education Code of the State of California
(hereinafter "District") and the City of Grand Terrace (hereinafter "City") are sometimes referred
to singularly as "Party" and collectively as "Parties."
RECITALS
WHEREAS, the parties are mutually interested in a quality
community recreation and other civic activities for all citizens of the city-and the district; andion,
WHEREAS, the parties desire to enter into an agreement for reciprocal use of certain
facilities, as defined herein, for education, community recreation and other civic activities to
assure maximum and coordinated use of these facilities; and
WHEREAS, the city is authorized-to contract with.the district for purposes of contributing
to the attainment of general education programs, community recreation services and civic
activities for children and adults of the state; and
WHEREAS, California Education Code Section 10900 et se&.1"Community Recreation
Programs Law") authorizes public authorities to organize,.promote, and conduct such programs
Of community recreation as will contribute to the attainment of general education and
recreational objectives for children and adults and further empowers public authorities to
cooperate with each other to attain such objectives; and
WHEREAS, the Community Recreation Programs Law defines "recreation" to include
any activity, voluntarily engaged in, which contributes to the "...mental, or.moral development
of the individual or group participating therein, and includes any activity in the fields of ... art,
handicrafts ...nature contacting, aquatic sports, and athletics..."; and
WHEREAS, district and city are authorized under California law to operate and maintain
recreation centers, as defined in Education Code Section 10901(f) ('Recreation Center"), for
community recreation; and
WHEREAS, full cooperation between the district and the city is essential in order to
guarantee the best programs and services with reasonable expenditure of public funds; and
WHEREAS, district and city have agreed to act jointly to develop a plan to jointly use
certain real property and facilities (individually the District Facilities' and "City Facilities" and
collectively, the "Facilities").
23
NOW, THEREFORE, in consideration of the foregoing recitals and of the mutual
promises of the covenants hereinafter contained, and for the good and valuable consideration,
the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as
follows:
1. DEFINITIONS
Whenever in this agreement the following terms are used, the same shall have the
meaning ascribed to them in this Section 1, unless the context otherwise requires or admits:
(A) "City Facilities" means the facilities listed and described in Exhibit "A". Restrictions
and special instructions related to individual facilities shall be set forth in Exhibit"A".
(B) "Districts Facilities" means the facilities listed and described in Exhibit "B".
Restrictions and special instructions related to individual facilities shall be set forth in Exhibit"B".
(C)"Specialized Facility/Facilities" means those facilities designated by the parties, as
requiring specialized maintenance or use of which causes the owner party to incur extraordinary
costs. The parties shall mutually decide which of the facilities shall be designed "Special
Facilities" and such specialized facilities shall be listed and described in Exhibit"C" along with a
breakdown of the extraordinary costs associated with its use.
(D)"School Day" means the time period between the hours of 8:00 am to 3:30 p.m.
during the School Year.
(E) "School Year" means the period beginning in the month of August each year and
ending on the succeeding June during which district conducts educational programs and
services for school age students.
2. USE OF FACILITIES
2.1 District and city hereby grant a non-exclusive license to each other to use each
others' facilities in accordance with the terms and conditions set forth in the agreement,
including the following:
2.1.1 District and city may utilize each other's facilities without monetary
consideration to the other party. However, if either party uses the other party's facilities for a
profit-making purpose, then the user party shall pay the owner party such costs as would be
charged to a third party user under the Civic Center Act. Additionally the owner party may
charge the user party for the extraordinary costs or special maintenance necessitated by use of
a specialized facility, as set forth in Exhibit"C."
2.1.2 Whenever possible, district and city agree to utilize their respective
facilities prior to utilizing each other's facilities.
2.1.3 With respect_ to the use of facilities, the shared use committee shall
conduct, at a minimum, two meetings annually for the purpose of scheduling anticipated uses of
the facilities ("Scheduling Meeting").
2.1.1.1 At the first meeting, which shall take place on or before school
begins each year, district and city shall agree upon a schedule, in writing, for the summer
2
2,
months (i.e. June, July, August and, September) with respect to the use of the facilities,
including, but not limited to the proposed times, uses and users of the facilities.
2.1.1.2 At the second meeting, which shall take place on or before
summer school begins each year, district and city shall agree upon a schedule, in writing, for the
non-summer months with respect to .the use of the facilities, including, but not limited to the
proposed times, uses and users of the facilities.
2.1.1.3 After the schedules are set at the scheduling meetings, both
parties shall notify each other in case of any scheduling changes at least forty-eight (48) hours
before the scheduled use. In the event of an unanticipated event that is not included on the
;I schedules set the scheduling meetings; each party agrees to reasonably accommodate the
other party with respect to such event, if possible.
2.2 Notwithstanding anything in the agreement to the contrary, district shall
have exclusive use of the district facilities, Monday through Friday
from one-half (1/2) hour before school commencement of the school hool day unthone haool llf(1/2)
hours after school closing time. School holidays shall be defined as those days or portions of
days when school is not in session.
2.3 District shall notify city at the scheduling meetings of any school athletic
events that are anticipated to extend more than one half (1/2) hour beyond a school's closing
time so that such games may be included in the schedule which is agreed upon at the
scheduling meetings. In addition, should district require the use of any district facility for any
California Interscholastic Federation activity, such use shall take precedent over any pre-
existing use at any of the district facilities as long as forty-eight (48) hours notice is given,
whether or not such use is during school hours or included in the schedules agreed upon a the
scheduling meetings.
2.4 On school days, district facilities will be available to city one-half (1/2)
hour after a school's closing time unless a school athletic event is in progress.
2.5 ' On non-school days, district facilities shall be available from 7:00 a.m.
until dusk for all outdoor non-lighted district facilities and 10:00 p.m. for all indoor and outdoor
lighted district facilities and in no event later than 11:00 p.m. unless special permission is
expressly granted by district.
2.6 Each party agrees.to utilize the facilities in conformance with Federal and
State law as well as district and city administrative regulations, ordinances, and policies.
2.7 The use of district facilities by city shall be in such a manner, as not to
interfere with the district's normal use of district facilities, including, but nor limited to back to
school nights, school assemblies, and-cleaning/gardening activities..
2.8 The parties agree that each party shall provide all materials and
equipment to be used in their respective activities. Selected permanent equipment, which is
owned by the district on district property, may be used by the city. Selected permanent
equipment, which is owned by the city on city property, may be used by the district.
2.9 The parties agree that each party will provide all-necessary supervision
and security at their respective activities.
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3. MAINTENANCE RESPONSIBILITIES
3.1 District and city shall be responsible for the maintenance of their
respective facilities, however, should either of the parties cause maintenance costs out of the
ordinary or damage with respect to their use of the others' facilities, such party shall be
responsible for these additional maintenance costs and repair of such damages. If the user
party does not commence such maintenance or repairs, the owner party may undertake such
maintenance or repairs ,and invoice the user party for the cost of the maintenance or repairs.
The user party shall pay the invoice within thirty (30) days of receipt.
3.2 The parties agree that graffiti eradication will be the responsibility of the
property owner unless such graffiti is caused by the group using the facility with the permission
of the district or city in which event the graffiti shall be removed by the party permitting the group
to use the facility.
3.3 The parties agree that, by written authorization from the owner of the
facility, the other party, or a local recreation organization ("Recreation Organization"), may be
allowed to provide special maintenance or improvements ,to a facility which is considered
beneficial to all parties as long as such other party or recreation organization complies with any
and all applicable laws and regulations regarding the provision of maintenance and/or
construction of improvements to facilities owned by a public entity.
3.4 The parties agree that all facilities will be, kept .in good repair and in a
manner suitable for usage by city, district and recreations organization. The facilities and
grounds staff of each party shall meet from time to time to decide how to cooperatively establish
and achieve this standard of care. However, to maintain the condition of the facilities, downtime
maintenance is required. Activities cannot be scheduled at facilities during this maintenance
period. Each party shall be responsible to provide the other party with reasonable notice of
estimated downtime maintenance schedule.
3.5 The parties agree to schedule any planned renovation and/or repairs in a
manner to minimize impact upon each other, recreation organization and the community uses
and to submit any planned renovation/repairs to facilities at the scheduling meetings so as to
assist in accurate seasonal planning. However, each party may schedule renovation and/or
repairs at times of its own choosing, in its sole discretion.
3.6 The parties agree to inform the other party of any,unsafe conditions on
either the district property or the city property by the close of business on the next day following
the observation.
3.7 Improvements to facilities belonging to each party by the non-owning
party will be with the express permission of the owner. All costs will be borne by the entity
making the improvements.
3.7.1 For any improvements made by city at school district facilities, the
school district's Board of Education shall approve the concept, the plans, and the project. Such
approval shall occur prior to the city's application for the grant or acceptance of a donation, if
applicable.
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2
3.7.2 All building/construction plans must receive approval from the
school district's Board of Education prior to commencement of construction. The school district
shall have final approval of all vendors and/or contractors. The school district shall have the
right to review all project planning, design and construction. The school district shall have final
approval of all contracts related to any improvements. The school district shall. have final
approval of all schedules related to any improvements.
3.7.3 All construction services are to be
licensed architect, engineer, contractor, or inspector, including co str ctionb management
services which shall be provided by a licensed contractor, architect, engineer, and shall comply
with all public works labor requirements, including the payment of prevailing wages, as required
of school districts under state law and as approved by the required State agencies.
3.7.4 City shall be responsible for all costs associated with any
improvements to the facilities when initiated by the city unless otherwise determined and agreed
to in writing by the school district.
3.7.5 All contractors and subcontractors, and their employees and
agents who enter onto the site for any reason or at anytime subscribed herein, shall submit or
have submitted their fingerprints, without exception, as proscribed by Education Code Section
45125.1. Prior to the issuance of keys to any third party, including contractors and sub -
contractors, the school district and the city shall each require said third party, contractor or sub-
contractor to acknowledge that he/she has been informed the California Penal Code §•provides
that any persons who "knowingly makes, duplicates, causes to be duplicated or uses," or
attempts to do same, or possesses any key to a public building, without authorization and with
knowledge of the lack of such authorization, is guilty of a misdemeanor, and that said third
party, contractor, or sub-contractor further specifically acknowledges that he/she shall be
responsible to any such duplication or unauthorized use of said keys, whatsoever.
3.7.6 Improvements or construction initiated by the school district on
school district facilities or the school site shall not be subject to the approval of city in anyway, in
regard to the city capacity under the agreement, unless specifically allowed by the agreement.
City shall however, have the opportunity to comment on building and/or construction plans on
the school site that affect the joint use of the school site or facilities.
4. CIVIC CENTER ACT
Both parties acknowledge that the facilities are identified as a "Civic Center" pursuant to
the Civic Center Act (Education Code Section 38130 et sea.) and that the use of facilities must
comply with the provisions of the Civic Center Act. Both parties understand that other individual
and./or entities may utilize the facilities pursuant to the Civic Center Act and other provision of
law, including but not limited to such license agreements as the district may determine to enter
into.
5. TERM OF THIS AGREEMENT
5.1 Original Term.
The term of the agreement shall be for a period of five (5) years and shall commence on
July 1, 2008.
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27
5.2 Option to Renew.
The parties may extend this agreement by mutual agreement for an additional term of up
to twenty-(20) years in five (5) year increments ("Subsequent Term").
6. TERMINATION OF AGREEMENT
District or city may terminate this agreement by delivery of written notice of election to
terminate at lease ninety (90) days prior to the termination date elected.
7. INDEMNIFICATION AND INSURANCE
7.1 Mutual Indemnification.
7.1.1 District agrees to hold harmless, defend, and indemnify city
against all actions, claims, or demands for injury, death, loss, or damage', regardless of fault or
cause, by anyone whomsoever (except where such injury, death, loss, or damage was solely
due to the willful acts or omissions of city it agents, servants; or employees), whenever such
injury, death, loss or damage is a consequence of, or arises out of the use of the facilities by
district or its agents, servants, employees, or implementation of the-agreement including without
limitation, negligent acts or omissions of district.involving the condition of the facilities for which
the district was obligated to maintain.
7.1.2 City agrees to hold harmless, defend, and indemnify district
against all actions, claims, or demands for injury; death, loss or damages, regardless of fault or \
cause, by anyone whomsoever (except where such injury, death,, loss or damage was solely
due to the willful acts or omissions of district, it agents, servants, or employees), whenever such u
injury, death, loss, damage or claim is a consequence of, or arises out of the use of the facilities
by city or its agents, servants, employees, or implementation of the agreement including without
limitation, negligent acts or omissions of city and/or recreation organization involving the
condition of the facilities for which the city was obligated to maintain.
7.1.3 The provision of indemnity set forth in the Section 7.1 shall not be
construed to obligate a party to pay any liability, including but not limited to punitive damages,
which by law would be contrary to public policy or otherwise unlawful.
7.2 Insurance.
7.2.1 Each party shall procure and maintain, during the period of this
agreement, comprehensive public liability insurance coverage, for its acts or omissions
described herein in a form satisfactory to the other party in the following minimum amounts:
Bodily injury (including death) $1,000,000
Each person, each occurrence $1,000,000
Property damage $1,000,000
7.2.2 Policies or certificates evidencing each party's coverage shall be
filed with the other party, shall include the other party as a named additional insured, and shall
be primary. Said policies or certificates shall provide thirty (30) days' written notice to the other
party prior to any material change, termination to cancellation.
6
2
7.3.2 The insurance limits referred to herein may be increased from
time to time by mutual written consent in accord with then accepted practice for California public
agencies.
7.2.4 The policy for same insure against all liability of the party
Procuring .insurance, its representatives,_employees, invitee and agents arising from, or in
connection with, each party's use of the facilities and shall insure performance by such party of
any of the holdharmless provisions set forth herein. Each party
all make certain that the other
party is named as an additional insured under the insurance policy.
7.2.5 The insurance required under this section shall be issued by either
a reputable insurance company admitted to do business in California, in a form reasonably
acceptable to the other party, or through a joint powers agency, or similar entity, formed for the
purpose of providing insurance to public entities.
7.2.6 The parties recognize that insurance practices and requirements
of a school district and a municipality may differ from that of private parties and may change
from time to time. During any period of time in which the parties, as regular practice do not
maintain insurance but rather self-insure or participate in a joint powers agreement with other
governmental entities, the parties may meet their insurance requirements under this section in
the same manner.
7.3 Privileges and Immunities. Notwithstanding anything to the contrary in
this agreement, neither party waives any of the privileges and immunities from liability,
exemptions from laws, ordinances, rules, pension, relief, disability, worker's compensation, and
other benefits which apply to the activity of officers, agents, or employees of either party.
8. NOTICES
8.1 All formal notices, demands, and communication between the parties
shall be given either by (i) personal service, (ii) delivery by reputable document delivery services
such as Federal Express that provides a receipt showing date and time of delivery, or ui
mailing in the United States mail, certified, postage prepaid, return receipt requested, addressed
to:
If to District: Colton Joint Unified School District
Attn: Director, Facilities Planning & Construction
851 S. Mt. Vernon Avenue, Suite 8
Colton, CA 92324
Fax: (909) 554-1882
With a Copy to: Atkinson, Andelson, Loya, Rudd & Romo
Attn: Lindsay A. Thorson
17871 park Plaza Dr., Suite 200
Cerritos, CA 90703
If To: City of Grand Terrace
Attn: Director of Community Services
22795 Barton Road
Grand Terrace, CA 92313
7
29
8.2 Notices personally delivered or delivered by document delivery service
shall be deemed effective upon receipt. Notices mailed shall be deemed effective at noon on
the second business day following deposit in the United States mail. Such written notices,
demands, and communications shall be sent to such other addresses as any party may from
time to time designate in a notice delivered in accordance with the requirements of this Section:
8.3 The parties will provide each other after-hours emergency contact phone
numbers of appropriate-supervisory staff which shall be periodically updated. Such lists will also
include emergency contact numbers for other facilities which may be utilized in the event of a
community emergency.
9. MISCELLANEOUS
9.1 Binding on Successors.
The terms and conditions herein contained shall apply to and bind the heirs,-successors
in interest, executors, administrators, representatives and assigns of all the parties hereto.
9.2 Recreation Organizations.
9.2.1 With respect to recreation organizations city shall be responsible
for the scheduling of recreation programs by such recreations organizations. City shall require
each of the recreation organizations to execute a document stating the following:
City of Grand Terrace Parks and Recreation Department agrees _
to hold harmless, defend, and indemnify District and City Parks
and Recreations against all actions, claims, or demands, for injury,
death, loss or damages, regardless of fault or cause, by anyone
whomsoever (except where such injury, death, loss, or damage
was solely due to the willful acts or omissions of City Parks and"
Recreation and/or District, its agents, servants, or employees),
whenever such injury, death, loss, damage or claim is a
consequence of, or arises out of the use of the Facilities by City
Parks and Recreations or it agents, servants or employees.
9.3 Inconsistent Use.
In the event that district's governing board should determine that city's use of district
facilities are inconsistent with district's use of district facilities for school purposes or that city's
use interferes with the education and activities at district facilities, district may terminate the
agreement pursuant to Section 6, above.
9.4 Official Representatives.
The official representative for district shall be the Superintendent or his/her designee and
the official representative of the city shall be City or his/her designee respectively. These,official
representatives shall be responsible for assuring compliance with the -rules of the facilities
including without limitation district and city's administrative regulations.
8
31
9.5 No Assignment of Ri hts.
No rights which district or city has under this agreement-may be assigned to an other
person, persons, or corporation without prior written approval of the other party. y
9.6 Emp_ lo_.
9.6.1 For purposes of the agreement, all persons employed in the
performance of services and functions for the city shall be deemed city employees and no city
employee shall be considered as an employee of the district under the jurisdiction of"the district,'
nor shall such city employees have any district pension, civil service, or other status while an
f employee of the city.
9.6.2 For purposes of the agreement, all persons in
performance of services and functions for the district shall be deemed district emp olyees andthe no
district employee shall be considered as an employee of.the city under jurisdiction of the city nor
shall such district employees have. any-city .pension, civil service, or other status while an
employee of the district.
9.7 Recreation Program Costs.
Except as otherwise provided, neither party shall be responsible to the other party for the
cost of the other party's recreation programs or the cost-of any third party organization which
might benefit from a particular aspect of the.agreement. The city covenants and agrees to bear
all costs that it-should incur with respect to the operation of any recreation program, including
the cost of service of its employees and incidental cost in connection therewith, except as
otherwise provided herein. District covenants and agrees to bear all costs that should incur in
respect to the operation of any school activity, including the cost of service of its employees and
incidental costs in connection therewith, except as otherwise provided herein.
The parties acknowledge that each party may charge reasonable fees for the use of
facilities as permitted under the laws of California to offset the costs associated with
establishing, coordinating and conducting certain recreation programs.
9.8 Ownership of the Sites Facilities Furnishings, and E ui ment.
9.8.1 School District Ownership. The underlying fee title to the land,
building and improvements existing at the time of the agreement for district facilities are owned
by the district. Personal property, trade fixtures, furnishings or,equipment provided or paid for
by the district and city shall remain the property of.the district and city respectively. Upon the
expiration or termination of the agreement, the city shall have the option of removing or leaving
any personal property, trade fixtures, furnishings or equipment belonging to city In the event
that the city leaves any personal property, trade fixtures, furnishings or equipment belonging to
city such property shall become the sole property of the district. In the event that city removes
any personal property, trade fixtures, furnishings or equipment belonging to city, city shall return
to its original condition that portion of the facility affected by such removal.
9.8.2 City ownership. The underlying fee title to the land, building and
improvements existing at the time of this agreement for city are owned by the city, personal
property, trade fixtures, furnishings or equipment provided or paid for by the district and city
shall remain the property of the school district and city shall remain the property of the school
9
31
district and city respectively. Upon the expiration or termination of the agreement, the district
shall have the option of removing or leaving any, personal property; trade fixtures, furnishings or
equipment belonging to the district. In the event that the district leaves any, personal property,
trade fixtures, furnishings or equipment belonging to the district, such property shall become the
sole property of city. In the event that the district removes any, personal property, trade fixtures,
furnishings or equipment belonging to the district; the district shall return to its original condition
that portion of the facility affected by such removal.
9.8.3 No past, present or future use of any of the facilities shall be
interpreted as conveying any ownership or other property interests in any of the facilities.
9.9 Specific Provisions.
9.9.1 Locks— Keying and Access Authorization.
The lock style, types of gates, and key/code authorization to be utilized at each
individual facility will be coordinated in such a manner to allow dual access, as necessary while
maintaining the safety and property security of such facility.
9.9.2 Joint Parking.
The parties concur to allow parking in designated areas which will minimize off-
site parking intrusion to surrounding properties.
9.10 Applicable Law.
This agreement shall be governed by and construed in accordance with the laws
of the State of California and to the extent that there is any conflict between this agreement and
the laws of the State of California, the laws of the-State of California shall prevail.
9.11 Entire Agreement.
This agreement is intended by the parties hereto as a final expression of their
understanding with respect to the use of recreational use of facilities and is a complete and
exclusive statement of the terms.and conditions thereof and supercedes any and all prior and
contemporaneous agreements and understandings, oral or written, in connection therewith.
This agreement may be changed or modified only upon written consent of the parties hereto.
9.12 Joint Preparation.
This agreement shall be deemed to have been prepared.jointly by the parties,
and the usual rule that the provisions of a document are to be construed against the drafter shall
not apply.
SIGNATURES ON FOLLOWING PAGE
10
3a
IN WITNESS WHEREOF the parties hereto have executed the agreement as of the date first
above written.
DATED: COLTON JOINT UNIFIED SCHOOL DISTRICT
By:
Name:
Title:
DATED: City of Grand Terrace
Name:
Title:
APPROVED AS TO FORM:
By:
Lindsay A. Thorson, Esq.
Atkinson, Andelson, Loya, Rudd & Romo
APPROVED AS TO FORM:
By:
Attorney for City of Grand Terrace
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EXHIBIT A
CITY FACILITIES
N/A
12
EXHIBIT- B
DISTRICT FACILITIES
GRAND TERRACE ELEMENTARY SCHOOL
12066 Vivenda, Grand Terrace, CA 92313
8.5 Acres-APN No. 0275-232-04-0000
TERRACE VIEW ELEMENTARY SCHOOL
r 22731 Grand Terrace Road, Grand Terrace, CA 92313
9.7 Acres-APN No. 0276-461-03-0000
TERRACE HILLS MIDDLE SCHOOL
22759 De Berry, Grand Terrace, CA 92313
14 Acres-APN 1178-081-01, 02,03
i�
13
35
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Site Plan North
1,999\TH�,�SP-oz� -
The above is measured in accordance with Art. 2022. Sub Chapter 8. Title 5, California
Administration Code.
Date: 3/1/99
Scale: 1"=100"
S�,eet. 1
`® architects
70 Mia untr Etrw. reftr4• CA. 201/192-1391
i
EXHIBIT C
SPECIALIZED FACILITIES
N/A
14
45
•�• .aa.a aaaua na�uuaa Ja.UUW
22579 De Lae Stree. .luria
m Berry "and Terrace,CA 92313 r
7 _ BUS LUAll1NG LANE (90 . A256 O
t.a mnn
z -
t S C-4
s •Garth uakr SUP- > Lib A5 D� (•-?
plies located here (
Office AG i)-3
T
BAND ROOM tx Sprinkler shutoff r" Band A7 t 1
valves 1�_2
Bn1 Bn2 B-3 13-� l q ; A8
(a),Fire alarm elec- Jr nr # "� D-I
`tom '
> * trtcal shutotfi a� A4
o
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c-2 JOC-3c-a
,hwoa (,-4
REST 1:A H 3 H-8 6-2r
ROOMS E3 H-2 H-7 (, 1
z E'2 H-1 H76
D-1 D-2 Una Un4 El H-5
L LUNCH
n
AREA 5an�lcrsc
a, Uidloven hrwih
PATIO rst E-1 E-2 E
c
-3 LOWER FIELD
71
A 8 A-7NA-6 A-4 E-7
E-bJi
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INC ��� (.rv,Pnrm .�.+
LIBRARY G-8
(i 7 outs
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H-2 H-6 H-7 H-8 ti-9
Heliport
Triage
LATRINE
cwis«i 8r17;"uti BASKETBALL COURTS
p VOLLYBALI
Traci, M.B. lZ%$
Klip,i F'lll. VlrOfi City of urcnd errace 1178 UI
icl I'l C
• or a n!a.n ,uumx u,� I Tax Rate Area
r srty•
;atil{�
03 -
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--- fin*-are�rt- -r---- - --- - -- - -- ---� --- -- ----•- --- ----- ------- --- --�-s�ti�-t - _-- �
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Assessor's Itor,
P1n N W.I/4, Sec. 4 Book I178 Page 68 j
��.�II 1.2S , R 4W San Bernorainc CcJj 14