06/10/2008 GRAND TERR CE June 10,•2, "
22795 Barton Road
brand Terrace
California 9231375295
Civic Center ,
(969)824-6621 ;
Fax(909)783-7629 ;
'Fait(909)783=2600
CLTY OF GRAND TERRACE ;
Maryetta FerrB
Mayor
Lee Ann Garcia C,,RA/CITY COUNCIL
Mayor Pro Tern
Bea Cortes- - ., REGULAR MEETINGS:'
Jim Miller
Dan Buchanan - �1"ND AN
ATH Tuesdsdy '
Council Members' G L 11 -1J �I' _ - '6'• �"•p•m•' -.
Thomas J.Schwab
_- City Manager
Council Chambers,.
`Grand Terrace Civic Center
22795.Barton-R6ad
- .Grand Terrace,:"CA"92313-5295 _
CITY OF GRAND TERRACE
COUNCIL MEETING
AGENDA
CITY COUNCIL CHAMBERS June 10,2008
GRAND TERRACE CIVIC CENTER 6:00 p.m.
22795 Barton Road
THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990. IF YOU
REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CALL THE CITY CLERK'S
OFFICE AT(909)824-6621 AT LEAST 48 HOURS PRIOR TO THE MEETING.
IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING THE MEETING,PLEASE COMPLETE A REQUEST
TO SPEAK FORM AVAILABLE AT THE ENTRANCE AND PRESENT IT TO THE CITY CLERK. SPEAKERS WILL
BE CALLED UPON BY THE MAYOR AT THE APPROPRIATE TIME.
* Call to Order-
* Invocation-
* Pledge of Allegiance-
* Roll Call-
STAFF COUNCIL
AGENDA ITEMS RECOMMENDATION ACTION
CONVENE COMMUNITY REDEVELOPMENT AGENCY
1. Approval of 05-27-2008 Minutes Approve
2. Resolution Adopting the Annual Statement of Investment Policy Adopt
ADJOURN COMMUNITY REDEVELOPMENT AGENCY
CONVENE CITY COUNCIL MEETING
1. Items to Delete
2. SPECIAL PRESENTATIONS
A. Commendation - Boy Scouts of America Troop 40 -
Celebrating 50 Years in Grand Terrace
B. Presentation - Air Quality Management District (AQMD) -
Todd Warden
C. Home of Distinction
3. CONSENT CALENDAR
i
The following Consent Calendar items are expected to be routine and
noncontroversial. They will be acted upon by the Council at one time I
without discussion. Any Council Member, Staff Member,or Citizen
may request removal of an item from the Consent Calendar for
[ discussion._ I
A. Approve Check Register Dated June 10,2008 Approve
B. Waive Full Reading of Ordinances on Agenda
C. Approval of 05-27-2008 Minutes Approve
D. Resolution Establishing the FY 2008-2009 Appropriation Adopt
Limit
E. Resolution Adopting the Annual Statement of Investment Adopt
Policy
COUNCIL AGENDA
06-10-'2008 PAGE 2 OF 2
AGENDA ITEMS STAFF COUNCIL
RECOMMENDATIONS ACTION
F. Resolution Calling and Giving Notice of Holding a Regular Adopt
Municipal Election on Tuesday, November 4, 2008, for the
Election of Certain Officers and Requesting the Board of
Supervisors of the County of San Bernardino to Consolidate
the Regular Municipal Election with the Statewide General
Election to be held Pursuant to Elections Code Section 10403
Relating to General Law Cities
Resolution Establishing Regulations for Candidates for
Elective Office Pertaining to Candidates Statements Submitted
to the Voters at an Election to be held on Tuesday,November
4,2008
4. PUBLIC COMMENT
This is the opportunity for members of the public to comment
j on any items not appearing on the regular agenda. Because of
restrictions contained in California Law,the City Council may
not discuss or act on any item not on the agenda, but may
briefly respond to statements made or ask a question for
j clarification. The Mayor may also request a brief response j
from staff to questions raised during public comment or may
request a matter be agendized for a future meeting.
5. REPORTS
A. Committee Reports
1. Historical&Cultural Activities Committee
a. Minutes of May 5,2008 Accept
2. Emergency Operations Committee
a. Minutes of May 6,2008 Accept
3. Community Emergency Response Team(C..E.R.T.)
a. Appoint Members to the Executive Committee of the Appoint
Community Emergency Response Team(C.E.R.T.)-
Randy Halseth, Commander, Jeff Allen, Vice-
Commander, Debra Hurst, Secretary and Oscar
Santana,Treasurer
B. Council Reports
6. PUBLIC HEARINGS-None
7. UNFINISHED BUSINESS-None
8. NEW BUSINESS-None
9. CLOSED SESSION-None
ADJOURN
THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD
ON TUESDAY,JUNE 24,2008 AT 6:00 P.M.
AGENDA ITEM REQUESTS MUST BE SUBMITTED IN
WRITING TO THE CITY CLERK'S OFFICE NO LATER THAN
14 CALENDAR DAYS PRECEDING THE MEETING
PENDING CRA APPROVAL
CITY OF GRAND TERRACE
COMMUNITY REDEVELOPMENT AGENCY MINUTES
REGULAR MEETING - MAY 27 2008
A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in
the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,
on May 27, 2008 at 6:00 p.m.
PRESENT: Maryetta Ferre, Chairman
Lee Ann Garcia, Vice-Chairman
Bea Cortes, Agency Member
Jim Miller, Agency Member
Dan Buchanan, Agency Member
Tom Schwab, City Manager
Tracey Martinez, Deputy City Clerk
Steve Berry, Assistant City Manager
Larry Ronnow, Finance Director
Richard Shields, Building& Safety Director
John Harper, City Attorney
Lt. Mike Newcombe, Sheriff s Department
ABSENT: Gary Koontz, Community Development Director
CONVENE COMMUNITY REDEVELOPMENT AGENCY AT 6:00 P.M.
APPROVAL OF 05-13-2008 MINUTES
CRA-2008-11 MOTION BY VICE-CHAIRMAN GARCIA, SECOND AGENCY MEMBER
CORTES,.CARRIED 5-0,to approve the May 13,2008 Community Redevelopment
Agency Minutes.
RESOLUTION APPROVING FY 2008-2009 COMMUNITY REDEVELOPMENT
AGENCY BUDGET
CRA-2008-12 MOTION BY VICE-CHAIRMAN GARCIA, SECOND BY AGENCY MEMBER
CORTES, CARRIED 5-0,to approve a Resolution Adopting a Budget of Estimated
Revenues and Appropriations for Fiscal Year 2008-2009.
Chairman Ferre adjourned the Community Redevelopment Agency Meeting at 6:15 p.m., until the
next CRA/City Council Meeting that is scheduled to be held on Tuesday,June 10,2008 at 6:00 p.m.
SECRETARY of the Community Redevelopment
Agency of the City of Grand'Terrace
CHAIRMAN of the Community Redevelopment
Agency of the City of Grand Terrace CRA AGENDA ITEM NOa f
CITY OF GRAND TERRACE REDEVELOPMENT AGENCY
Finance Department
STAFF- REPORT
CRA ITEM (X) COUNCIL ITEM( ) MEETING DATE : June 10. 2008
AGENDA ITEM
SUBJECT: ANNUAL STATEMENT OF INVESTMENT POLICY
FUNDING REQUIRED
NO FUNDING REQUIRED XX
As of September of 2004, Section 53646 of the Government Code no longer requires local
agencies to submit their investment policy to the governing body for review. We have continued
to do so, based on the recommendation of the California Municipal Treasurers Association. The
current investment policy was.last adopted in June 2007. The policy procedures are the same for
both.Agency and City.
There are no procedural changes proposed for this year's policy.
Staff f recomfnends that Agency Board.-
Adopt a resolution for the annual Statement of CRA Investment Policy.
CRA AGENDA ITEM NO. 2
1
COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE
INVESTMENT POLICY
1 . 0 POLICY
It is the policy of the CRA of Grand Terrace to invest
funds in a manner which will provide the highest investment
return with the maximum security while meeting the daily
cash flow demands of the CRA and conforming to all statutes
governing the investment of CPA funds .
2 . 0 SCOPE
This investment policy applies to all financial assets of
the CPA. These funds are audited annually and accounted for
in the Comprehensive Annual Report . Funds include the
Capital Project Fund, Debt Service Fund and Low-Moderate
Income Housing Fund.
3 . 0 PRUDENCE
Investments shall be made with judgment and care, under
circumstances then prevailing which persons of prudence,
discretion and intelligence exercise in the management of
their own affairs, not for speculation, but for investment,
considering the probable safety of their capital as well
as the probable income to be derived. The standard of
prudence to be used shall be the "prudent person" standard
and shall be applied in the context of managing an overall
portfolio. Investment officers acting in accordance with
written procedures and the investment policy and exercising
due diligence shall be relieved of personal responsibility
and/or liability for an individual security' s credit risk or
market price changes .
4 . 0 OBJECTIVE
The primary objectives, in order of priority, of the
investment activities shall be :
1 . SAFETY: Safety of principal is the foremost objective of
the investment program. Investments of the CPA shall
be undertaken in a manner that seeks to ensure the
preservation of capital in the overall portfolio . To
attain this objective, diversification is required in
order that potential losses in individual securities do
not exceed the income generated from the remainder of
the portfolio .
-1-
COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE
INVESTMENT POLICY
2 . LIQUIDITY: The investment portfolio will remain
sufficiently liquid to enable the CPA to meet all
operating requirements which might be reasonably
anticipated.
3 . YIELD: The investment portfolio shall be designed with
the objective of attaining a market rate of return
throughout budgetary and economic cycles, taking into
account the investment risk constraints and the cash flow
characteristics of the portfolio.
5 . 0 DELEGATION OF AUTHORITY
Authority to manage the investment of surplus funds is
derived from California Government Code Section 53600 , et
seq. , and this policy.
Management of bond funds is controlled by Government Code
5922 (d) and such investments must conform to the
requirements of the bond indenture . In some cases, it may be
appropriate for investment of bond proceeds to cover a
longer duration than those limits established for
surplus (operating) funds . Management resnnnsib; lity for
the investment program is hereby delegated to the
Treasurer, who shall establish procedures and operate the
investment program consistent with this investment policy.
Procedures may include, but not limited to, references to:
safekeeping, PSA repurchase agreements, wire transfer
agreements, collateral/depository agreements and banking
services contracts, as appropriate . Treasurer may delegate
authority to subordinates for day to day investment
transactions . No person may engage in an investment
transaction except as provided under the terms of this
policy and the procedures established by the Treasurer.
6 . 0 ETHICS AND CONFLICTS OF INTEREST
Officers and employees involved in the investment process
shall refrain from personal business that could conflict
with the proper execution of the investment program, or
which could impair their ability to make impartial
investment decisions .
-2-
COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE
INVESTMENT POLICY
7 . 0 AUTHORIZED FINANCIAL INSTITUTIONS AND DEALERS
The Agency will prohibit the utilization of outside
investment advisors .
The Treasurer may select any financial institution/
broker/dealer, selected by credit worthiness, who are
authorized to provide investment services in the State of
California .
No public deposit shall be made except in a qualified public
depository as established by state laws . For broker/dealers
of government securities and other investments, the
Treasurer shall select only broker/dealers who are licensed
and in good standing with the California Department of
Securities, the Securities and Exchange Commission and the
National Association of Securities Dealers .
8 . 0 AUTHORIZED INVESTMENTS:
The CPA of Grand Terrace is empowered by statute and
authorized by Agency Board to invest in the following:
A. U.S . TREASURY OBLIGATIONS (TREASURY BILLS, TREASURY
NOTES) .
B. REPURCHASE AGREEMENTS.
C. CERTIFICATES OF DEPOSIT WITH STATE BANKS, NATIONAL BANKS,
STATE OR FEDERAL SAVINGS ASSOCIATIONS, STATE AND
FEDERAL CREDIT UNIONS IN CALIFORNIA, that are fully
insured by federal or State deposit insurance . The
Treasurer may waive collateralization in lieu of
deposit insurance.
D. NEGOTIABLE CERTIFICATES OF DEPOSIT, COLLATERALIZED WITH
U.S. TREASURY OBLIGATIONS HAVING A MARKET VALUE OF
110%.
The Treasurer may, at his discretion, waive security
for that portion of a deposit that already is covered
by federal or State deposit insurance .
-3-
f
COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE
INVESTMENT POLICY
E. PASSBOOK SAVINGS ACCOUNTS PLACED WITH FEDERAL OR STATE
BANKS OR CREDIT UNIONS, that are fully insured by
federal or State deposit insurance . The Treasurer may
waive collateralization in lieu of deposit insurance.
F. SECURITIES ISSUED BY FEDERAL AGENCIES.
G. LOCAL AGENCY INVESTMENT FUND (LAIF) ,
Special fund of the State Treasury in which local
agencies are allowed to pool their funds for investment
purposes up to a maximum of $40 Million. LAIF will
have its own investment policy that will differ from
the CRA.
H. MUTUAL FUNDS, issued by diversified management companies
as defined by Section 23701m of the Revenue and
Taxation Code, provided that the portfolio of such
investment company or investment trust is limited to
U. S . government obligations or agencies of the federal
government and repurchase agreements fully
collateralized by such securities .
I . POOLS AND OTHER INVESTMENT STRUCTURES INCORPORATING
INVESTMENTS PERMITTED IN CALIFORNIA GOVERNMENT CODE
SECTIONS 53601 AND 53635,
such as local government investment pools sponsored by
counties and joint powers authorities . These entities
may have their own investment policy that will
differ from that of the CRA of the City of Grand
Terrace .
9 . 0 COLLATERALIZATION:
All certificates of deposit must be collateralized by U. S .
Treasury obligations held by a third party. The Treasurer
may waive this requirement up to the amount already insured
by federal or State deposit insurance .
10 . SAFEKEEPING AND CUSTODY:
All securities purchased from broker/dealers shall be
conducted on a delivery vs . payment (DVP) basis and
shall be held by a third party custodian designated by the
-4-
COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE
INVESTMENT POLICY
Treasurer and evidenced by safekeeping receipts . This would
not apply to any book-entry direct purchases from the U. S .
Government .
11 . DIVERSIFICATION:
The CRA will diversify its investments by security type
and institution.
12 . INVESTMENT POLICY ADOPTION:
The Investment Policy shall be approved by Agency Board and
adopted by resolution of the CRA.
This policy has been reviewed and approved by the CRA
Board on June 10 , 2008 .
- 5 -
E
COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE
INVESTMENT POLICY
i ) '
1 Adopted by Board 5/08/97
Amended 6/26/97
Amended 8/27/98
Adopted 9/1-0/98
Amended 1/25/00
Adopted 1/25/01
Adopted 2/14/02
Adopted 2/13/03
Amended 6/24/04
Adopted 6/9/05
Adopted 6/22/06
Adopted 6/12/07
- 6 -
RESOLUTION NO. CRA 2008-
A RESOLUTION OF THECOMMUNITY REDEVELOPMENT
AGENCY OF THE CITY OF GRAND TERRACE,
CALIFORNIA,ADOPTING AN INVESTMENT POLICY FOR
THE AGENCY
WHEREAS, California Government.Code 53646 (2) requires that the Treasurer or Chief
Fiscal Officer may annually render to the governing legislative body a Statement of'Investment
Policy, which the governing body shall consider at a public meeting;
NOW,THEREFORE,The Board of Directors of the Community Redevelopment Agency
does hereby resolve, declare, determine, and order as follows:
Section 1. The Board has reviewed and considered the Statement of Investment Policy in
a public meeting.
Section 2. That the statement of Investment Policy attached hereto and incorporated herein
by reference is the adopted Investment Policy for the Agency.
Section 3. ,The appropriate officers, agents and employees of the Agency,are hereby
authorized and directed, on behalf of the Agency, to invest available funds, from time to time, in
accordance with the Statement of Investment Policy.
PASSED,APPROVED AND ADOPTED this 10`h day of June, 2008
ATTEST:
Secretary of the Grand Terrace_Community Chairman of the Grand Terrace Community
Redevelopment Agency Redevelopment Agency
R
City of Grand Terrace
0
1Co C a' a'tio
Boy Scouts ofAmerica Troop 40
Celebrating 50 Years in Grand Terrace
WHEREAS,Boy Scouting is a year-round program designed for boys]]to 17years of age where
young men can achieve the core objectives of strengthening character, personal fitness and good
citizenship;and
WHEREAS, Troop 40 was formed in 1958 by the Grand Terrace Parent Teacher Association
(GTPTA)and was the charter organization until 1966;and
WHEREAS, Troop 40 was chartered by Azure Hills Seventh-Day Adventist Church from 1966
to 1978 and was chartered by the Grand Terrace Congregational Church from 1978 to 1985;and
WHEREAS,in 1985 The Grand Terrace Lions Club chartered the troop and continues to do so
to date,and
WHEREAS,in the last two years Troop 40 has grown from 7 active Scouts to 22,and
WHEREAS, this year the Scouts have experienced approximately 25 days of camping and
outdoor adventures,participated in the Young Eagle Program,Food and Clothing for Scouting with the
Salvation Army,helped Grand Terrace Friends of the Library,participated in the Great Clean Air Tree
Planting Project in Grand Terrace and the Hike Blue Mountain Event;and
WHEREAS, the highest ranked Scout in the Troop is a Star and according to Troop records
approximately 10-15 Scouts have earned the rank of Eagle Scout in the past 50 years;
NOW,THEREFORE,the City Council of the City of Grand Terrace,does hereby commend Boy
Scout Troop 40 for 50 years of service to the young men of Grand Terrace by providing the tools for
strengthening their character,encouraging personal fitness and good citizenship and for being a valuable
asset to the City of Grand Terrace
This I ffh day of June 2008.
Maryetta Ferri,Mayor Lee Ann Garcia,Mayor Pro Tem
kieaCortes, Councilwoman Jim Miller, Councilman Dan Buchanan, Councilman
Check Register "•gted June 10, 2008
vchlist Voucher List Page: 1
06/04/2008 7:58:04AM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
61640 5/22/2008 005702 PUBLIC EMPLOYEES' RETIREMENT PRend0516200f Contributions for PRend 5-16-08
10-022-62-00 20,358.35
Total : 20,368.35
61641 5/27/2008 001206 ARROWHEAD CREDIT UNION APRIL-MAY 08 Apr-May Visa Charges
23-200-50-00 464.46
32-370-265-000-000 100.00
10-110-270-000-000 1,381.86
10-120-270-000-000 1,16447
10-180-245-000-000 169.68
10-180-246-000-000 51.29
10-180-268-000-000 95.95
10-180-270-000-000 372.83
10-190-220-000-000 54.87
10-440-221-000-000 91.87
10-440-223-000-000 96.85
10-440-228-000-000 95.23
10-440-246-000-000 77.54
10-808-210-000-000 15098
23-200-12-00 1,22687
23-200-14-00 343.31
Total : 5,938.06
61642 6/2/2008 010760 AVILA, MARSHA 06022008 Birthday Bonus
10-440-110-000-000 5000
Total : 50.00
61643 6/2/2008 010060 BOUSTEDT, MICHELLE 06282008 Birthday Bonus
10-140-110-000-000 50.00
Total : 50.00
61644 6/2/2008 010904 GOCHENOUR, JAIME 06102008 Birthday Bonus
10-180-110-000-000 50.00
Total : 50.00
61645 6/2/2008 006780 MESA, BRENDA 06092008 Birthday Bonus
COUNCIL.AGENDA ITEM NO.� Page: 1
vchlist Voucher List Page:. 2
06/04/2008 7:58:04AM CITY OF GRAND,TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
61645 6/2/2008 006780 MESA, BRENDA (Continued)
10-125-110-000-000 50.00
Total : 50.00
61646 6/2/2008 010903 PIMENTEL, MARIE 06062068 Birthday Bonus
10-440-110-000-000 50.00
Total : 50.00
61647 6/2/2008 001907 COSTCO#478 2034 C. CARE SUPPLIES
10-440-228-000-000 71.38
10-440-220-000'-000 23.79
Total : 95.17
61648 6/10/2008 001024 ACCENT PRINT& DESIGN 253126 SR. NEWSLETTER PRINTING SERVICES
10-805-222-000-000 13792
Total : 137.92
61649 6/10/2008 010730 ALLIANT INSURANCE SERVICES, ATTN f 940770 30th Event Insurance
23-200-50-00 558.74
Total : 558.74
61650 6/10/2008 010902 AMERIMARK DIRECT 18923 GT Days-Game Prizes
23'200-'12-00 634.00
Total : 634.00
61651 6/10/2008 010678 ARCHIVE MANAGEMENT SERVICE 0063967 TAPE STORAGE
10-140-250-000-000 53.75
10-180-250-000-000 53.75
Total : 107.50
61652 6/10/2008 001213 AT&T 9098247013793 May Child Care dsl Service
10-440-235-000-000 75.83
Total : 75.83
61653 6/10/2008 0100,70 BEARDSLEY, KEVIN Jan-May 2008 COUNCIL MTG VIDEO CAMERA OPERATOR
10-125-250-000-000 400.00
Total : 400.00
1 Page. 2
vchlist Voucher List Page: 3
06/04/2008 7:58:04AM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
61654 6/10/2008 010885 BROESKE ARCHITECTS &ASSOC 08-187 G.T. FIRE STATION RENOVATION
10-190-723-000-000 4,01250
Total : 4,012.50
61655 6/10/2008 001683 CA. STATE DEPT OF CONSERVATION 3rd Qtr 2008 3rd Qtr SMIP Fees
10-700-01 -10.83
23-200-21-00 216.54
Total : 205.71
61656 6/10/2008 001685 CALIFORNIA JOINT POWERS PRIM00272 General Liability/Workers Comp Dep
10-190-260-000-000 99,202.00
Total : 99,202.00
61657 6/10/2008 010218 CHEVRON &TEXACO CARD SERVICES 12667213 Apr-May Maint. Veh Fuel
10-180-272-000-000 1,106,90
Total : 1,106.90
61658 6/10/2008 001810 CITY NEWSPAPER GROUP 3643 LEGAL ADVERTISING
10-125-230-000-000 932.40
3751 Notice of Hearing Pub 6/19
10-370-230-000-000 168.35
Total : 1,100.75
61659 6/10/2008 001840 CITY OF COLTON 000824 ANIMAL.CONTROL-CODE ENF SERVICES
10-190-256-000-000 3,629.00
March 2008 March Wastewater Treatment
21-570-802-000-000 98,521.64
Total : 102,150.64
61660 6/10/2008 001867 COMMERCIAL LANDSCAPE SUPPLY 156144 Misc Park Maint Supplies
10-450-246-000-000 473.89
Total : 473.89
61661 6/10/2008 001907 COSTCO#478 2037 C. CARE SUPPLIES
10-440-228-000-000 148.53
10-440-220-000-000 4951
Total : 198.04
Page. 3
vchlist Voucher List Page: 4
06/04/2008 7:58:04AM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
61662 6/10/2008 010841 CYBERTEK 2722 INST NETWORK CABLE DROP-C. CARE
10-380-249-000-000 37897
Total : 378.97
61663 6/10/2008 001942 DATA TICKET INC. 23860 April Citation Processinq
10-140-255-000-000 10000
Total : 100.00
61664 6/10/2008 003210 DEPT 32-2500233683 0020197024368 GT Days Supplies
23-200-12-00 108.23
0027807011798 GT Days Supplies
23-200-12-00 100.50
021053/901616C MAINT SUPPLIES
10-450-246-000-000 54.92
022532/8023181� MAINT SUPPLIES
10-450-246-000-000 47.53
030001/004504f MAINT SUPPLIES
10-440-245-000-000 21.58
10-450-246-000-000 3643
Total : 369.19
61665 6/10/2008 002082 DISCOUNT SCHOOL SUPPLIES P19752640001 FW6300 4-SEAT BUGGY
23-200-14-00 82509
Total : 825.09
61666 6/10/2008 002165 DRUG ALTERNATIVE PROGRAM 7221 WEED CONTROL AT PARKS
10-450-245-000-000 50000
Total : 500.00
61667 6/10/2008 002280 EVER READY EMBROIDERY 1246 30th Anniversary T-shirts
23-200-50-00 807.50
Total : 807.50
61668 6/10/2008 010537 EXECUTIVE SERVICES 2692 CITY HALL CLEANING SERVICES-
10-180-255-000-000 813.28
2692A June City Hall Janitorial Svcs
10-180-255-000-000 311 72
o'
Page 4
r
vchlist Voucher List Page: 5
06/04/2008 7:58:04AM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
61668 6/10/2008 010537 EXECUTIVE SERVICES (Continued)
2692E DEC -JUNE BLDG CLEANING
34-400-246-000-000 57.75
10-172-246-000-000 57.75
10-175-246-000-000 59.50
Total : 1,300.00
61669 6/10/2008 002727 FREEMAN COMPANY, J R 387640-0 OFFICE SUPPLIES
10-125-210-000-000 103.33
Total : 103.33.
61670 6/10/2008 002740 FRUIT GROWERS SUPPLY 90105599 MAINT SUPPLIES
16-900-254-000-000 1001
90105601 Maintenance Supplies
10-180-218-000-000 8.57
Total : 18.58
61671 6/10/2008 010258 GMAC PAYMENT PROCESSING CENTER 024-9103-15936 TAHOE LEASE
10-120-273-000-000 554.07
Total : 554.07
61672 6/10/2008 002930 GRAINGER 9643003131 EOC 2 way radio equp/supp
10-808-700-000-000 30.99
9643003149 EOC 2-way radio
10-808-700-000-000 334.56
Total : 365.55
61673 6/10/2008 003171 HINDERLITER de LLAMAS &ASSOC 0014080-IN 4th Qtr Contract Svcs
10-140-250-000-000 150.00
32-370-250-000-000 150.00
Total : 300.00
61674 6/10/2008 010546 MPOWER COMMUNICATIONS 387767-May June Phone Line Svc
10-440-235-000-000 197.82
10-805-235-000-000 23.58
10-450-235-000-000 39.92
Page. 5
vchlist Voucher List Page: 6
06/04/2008 7:58:04AM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
61674 6/10/2008 010546 MPOWER COMMUNICATIONS (Continued)
387798-June June Phone Line Svc
10-190-235-000-000 795.99
10-380-235-000-000 20000
10-808-235-000-000 36.24
Total : 1,293.65
61675 6/10/2008 010589 OCB REPROGRAPHICS 5304002 Prints for Bldg/Safety
10-175-2i0-000-000 1.9.68
Total : 19.68
61676 6/10/2008 005400 OFFICE DEPOT 430492684-001 Misc Ofc Supplies-City Mngr Dept
10-120-210-000-000 220.37
Total : 220.37
61677 6/10/2008 005435 ORIENTAL TRADING COMPANY 624634639-01 UG-5/648 BLK&WHT RACING FLAG
23-200-14-00 1390
Total : 13.90
61678 6/10/2008 010851 PARADIGM PRESSURE WASHING 1986 GRAFFITI CLEAN UP-
10-180-246-000-000 35000
1986A May Grafitti Clean up-Citywide
10-180-246-000-000 150.00
Total : 500.00
61679 6/10/2008 010906 PELAEZ, DANA 051008. Park Reservation refund
10-450-01 50.00
Total : 50.00
61680 6/10/2008 005586 PETTY CASH 08032008 Child Care Petty Cash
10-440-221-000-000 23.76
10-440-223-000=000 14.58
10-440-228-000-000 y 20.45
Total : 58.79
61681 6/10/2008 010208 RATELLE, JACK 05012008 CONSULTING SERVICES
21-573-255-000-000 1,020.00
Page: 6
vchlist Nioucher List
Page: 7
06/04/2008 7:58:04AM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
61681 6/10/2008 010208 RATELLE, JACK (Continued) Total : 1,020.00
61682 6/10/2008 006285 RIVERSIDE HIGHLAND WATER CO 2265 Feb-Mar Utility Billinq
21-572-255-000-000 1,72405
Total : 1,724.05
61683 6/10/2008 006365 S & S WORLDWIDE 5932177 SCHOOL AGE SUPPLIES
10-440-223-000-000 24869
Total : 248.69
61684 6/10/2008 006435 SAN BERNARDINO, CITY OF 3442 AMINAL SHELTER SERVICES
10-190-256-000-000 450.00
Total : 450.00
61685 6/10/2008 007005 SO CAL LOCKSMITH 4674 Park Keys Maint/Repair
10-450-246-000-000 3.23
Total : 3.23
61686 6/10/2008 006720 SO.CA.EDISON COMPANY 05292008 May Utility Charges
10-172-238-000-000 4816
10-175-238-000-000 3852
10-190-238-000-000 2,636.32
10-440-238-000-000 829.72
15-500-601-000-000 26.77
16-510-238-000-000 396.89
10-450-238-000-000 1,233.87
34-400-238-000-000 10593
Total : 5,316.18
61687 6/10/2008 006778 STAPLES CREDIT PLAN 1 Q88314001 Misc Ofc Supplies-finance Dept
10-140-210-000-000 3339
Total : 33.39
61688 6/10/2008 006898 SYSCO FOOD SERVICES OF L.A. 805210437 C CARE FOOD & SUPPLIES
10-440-220-000-000 62.18
805210438 C. CARE FOOD & SUPPLIES
10-440-220-000-000 59938
Page: 7
vchlist Voucher List Page: 8
06/04/2008 7:58:04AM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
61688 6/10/2008 006898 SYSCO FOOD SERVICES OF L.A. (Continued)
805280340 C CARE FOOD & SUPPLIES
10-440-220-000-000 501 25
Total : 1,162.81
61689 6/10/2008 010712 TASO TECH, INC 259 Network/Software Updates
10-380-249-000-000 60375
Total : 603.75
61690 6/10/2008 010586 THE JAMIESON GROUP 200875 5/16-5/31 Planning Svcs
10-370-255-000-000 4,75000
Total : 4,750.00
61691 6/10/2008 010786 THE LITTLE TIKES COMPANY SINV00090514 Misc Day Care Equipment
10-440-228-000-000 6349
Total : 63.49
61692 6/10/2008 007032 TRAFFIC CONTROL SERVICES INC 854601 Traffic Control Equip
16-900-220-000-000 373.12
Total : 373.12
61693 6/10/2008 007034 TRANSPORTATION ENGINEERING 746 Traffic Eng Svcs
10-180-255-000-000 4,24500
755 Traffic Engineering Svcs
10-180-255-000-000 2,82000
770 Traffic Engineering Svcs
10-180-255-000-000 1,95000
770A Jan. Traffic Consulting Svc
10-175-255-000-000 455.00
778 Traffic Engineering Services
10-180-255-000-000 1,392.00
778A Feb Traffic Consulting Svcs
10-175-255-000-000 60.00
788 Traffic Engineering Services
10-180-255-000-000 1,32700
788A March Traffic Consulting Svcs
10-175-255-000-000 26000
Page: 8
vchlist \� _<<:her List Page: 9
06/04/2008 7:58:04AM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
61693 6/10/2008 007034 TRANSPORTATION ENGINEERING (Continued)
793 April Traffic Engineering Svcs
10-180-210-000-000 390.00
Total : 12,899.00
61694 6/10/2008 007220 UNDERGROUND SERVICE ALERT 520080274 DIG ALERT MONTHLY SERVICES
16-900-220-000-000 85.50
Total : 85.50
61695 6/10/2008 010905 WATKINS, ANTHONY 002953 Reimbursement-Citation Rescinded
10-500-02 75.00
Total : 75.00
61696 6/10/2008 007880 WEST GROUP 816027937 CALIF CODE UPDATES
10-125-250-000-000 30574
Total : 305.74
61697 6/10/2008 007920 WILLDAN 062-9765 07/08 PLAN CHECK& ENGINEERING SERVICES
10-172-250-000-000 6,92670
062-9766 07/08 PLAN CHECK& ENGINEERING SERVICES
10-172-250-000-000 2,362.50
Total : 9,289.20
61698 6/10/2008 007938 WIRZ & COMPANY 53655 Posters-GT Days
23-200-12-00 181 02
Total : 181.02
59 Vouchers for bank code : bofa Bank total; 283,368.74
59 Vouchers in this report Total vouchers : 283,368.74
I certify that to the best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment Agency
liabilities have been audited by me and are necessary and appropriate for the -operation of City and .Agency.
L ry Ronnow, Finance Director
Page 9
PENDING CRfPC®UNOLAPPROVAL
CITY OF GRAND TERRACE
CITY COUNCIL MINUTES
REGULAR MEETING - MAY 27,2008
A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council
Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,on May 27,
2008, at 6:00 p.m.
PRESENT: Maryetta Ferre, Mayor
Lee Ann Garcia, Mayor Pro Tern
Bea Cortes, Councilmember
Jim Miller, Councilmember
Dan Buchanan, Councilmember
Tom Schwab, City Manager
Tracey Martinez, Deputy City Clerk
Steve Berry, Assistant City Manager
Larry Ronnow, Finance Director
Richard Shields, Building& Safety Director
John Harper, City Attorney
Lt. Mike Newcombe, San Bernardino County Sheriff s Department
�1 ABSENT: Gary Koontz, Community Development Director
The City Council meeting was opened with Invocation by Pastor Pat Bower, Calvary, The Brook
Church, followed by the Pledge of Allegiance led by Councilwoman Bea Cortes.
ITEM TO DELETE -None
SPECIAL PRESENTATIONS
2A. Water Awareness Poster Contest Winners- Grand Terrace Elementary School
Don Hough,Riverside Highland Water Company,introduced the Principal of Grand
Terrace Elementary,Mr.Hyder who introduced the winners of the Water Awareness
Poster Contest.
CONSENT CALENDAR
CC-2008-46 MOTION BY COUNCILMEMBER BUCHANAN, SECOND BY
COUNCILMEMBER CORTES, CARRIED 5-0,to approve the following Consent
Calendar Items:
3A. Approve Check Register Dated May 27, 2008
B. Waive Full Reading of Ordinances on Agenda
COUNCIL AGENDA ITEM,NO. 3�
Council Minutes
05/27/2008
Page 2
3C. Approval of May 13, 2008 Minutes
31). Community Development Block Grant (CDBG) Cooperation Agreement
2009-2010, 2010-2011 and 2011-2012
3E. Resolution Approving FY 2008-2009 City Budget
PUBLIC COMMENT '
Josie Johnson, 12657 Reed Avenue, indicated that she has a terrible time around July 4`h
because some people just don't want to obey the law by doing illegal fireworks. She
requested that the Council vote against having fireworks. She stated that the City of
Redlands does not allow fireworks. She would be more comfortable to live in a City where
fireworks are not allowed. She suggested having a public event in the park where children
can enjoy a display of fireworks.
Jeffrey McConnell,Walnut Avenue,reported that he paid$3.87 for gas at an ARCO Station
on Riverside Avenue and Aqua Mansa.
Cit Manager Tom Schwab,stated that for this year fireworks are already underway. Permits
have already be taken out. He indicated they he wrote down the address and will make sure
that the deputies patrol in her neighborhood. There will be extra patrol from law
enforcement and the fire department. Citations will be written and illegal fireworks will be
confiscated. If fireworks need to be discussed it will be for the 2009 year.
REPORTS
5A. Committee Reports
1. Crime Prevention Committee
a. Minutes of March 10, 2008
CC-2008-47 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER
CORTES, CARRIED 5-0, to accept the March 10, 2008 minutes of the Crime
Prevention Committee.
5B. Council Reports
Mayor Pro Tem Garcia, thanked JoAnn Johnson for a wonderful senior newsletter. She
stated that you don't have to be a senior to get the newsletter and encouraged everyone to
subscribe. There is a lot of good information in it. She reported that she sat, along with
Councilman Miller, on the HAM Radio Committee. It will be going to the Planning
Commission as well as the City Council. It is another testament on how well the City comes
together. There can be differences but when people come together they can come up with
a solution that works for everyone. She reminded everyone that Grand Terrace Days is
Council Minutes
05/27/2008
Page 3
coming up on June 14, 2008.
Assistant City Manager Steve Berry, reported that the mailer will be going out next week
inviting everyone out to the event. The parade will start at 9:30 am and the festival will
begin at 10:00 a.m. There will be a car show for the first time this year. They have 60 cars
entered so far. There will be a lot of fun events that day.
Mayor Pro Tem Garcia,welcomed Walt and Monique from La Pasta Italia. She bugged them
for the longest time to move into.town and now that they are here she is encouraging them
to open a sit down fancy Italian restaurant. She stated that the Police and Fire are actively
working together in preparation for 4"'of July. She would like to see educational information
in the upcoming newsletters and local papers. She can see the proactive approach that is
being done by our law enforcement and is confident that we will stay safe during that time.
Councilmember Bea Cortes, questioned if there is a deadline to participate in the parade.
Assistant City Manager Berry,responded that there is a deadline,however,they are flexible.
Councilmember Bea Cortes, questioned if there will be a fireworks committee for 2009.
Cily Manager Schwab, responded that it would have to be initiated by the Council.
Councilmember Miller, reminded everyone to vote on-June 3, 2008.
PUBLIC HEARING -None
UNFINISHED BUSINESS
7A. Second Reading of an Ordinance of the City of Grand Terrace Amending Chapter
9.28 of Title 9 of Grand Terrace Municipal Code Regarding Procedures Regulating
Graffiti
CC-2008-48 MOTION BY COUNCILMEMBER BUCHANAN, SECOND BY MAYOR PRO
TEM GARCIA, CARRIED 5-0 to approve the Second Reading of an Ordinance of
the City of Grand Terrace Amending Chapter 9.28 of Title 9 of Grand Terrace
Municipal Code Regarding Procedures Regulating Graffiti.
7B. Second Reading of an Ordinance of the City Council of the City of Grand Terrace
Amending Title 18 of the Grand Terrace Municipal Code Regulating Rooming and
Boarding House(s)(including Parolee-Probationer Homes and Sober Living Homes)
Within the City of Grand Terrace
Council Minutes
05/27/2008
Page 4
CC-2008-49 MOTION BY COUNCILMEMBER CORTES, SECOND BY MAYOR PRO TEM
GARCIA, CARRIED 5-0, to approve the Second Reading of an Ordinance of the
City Council of the City of Grand Terrace Amending Title 18 of the Grand Terrace
Municipal Code Regulating Rooming and Boarding House(s) (including Parolee-
Probationer Homes and Sober Living Homes) Within the City of Grand Terrace.
7C. Second Reading of an Ordinance of the City of Grand Terrace Authorizing
Notification to the Department of Housing and Community Development for the
Cancellation of Enforcement Responsibility for the Mobilehome Parks Act and the
Special Occupancy Parks Act
CC-2008-50 MOTION -BY COUNCILMEMBER BUCHANAN, SECOND BY
COUNCILMEMBER CORTES, CARRIED 5-0, to approve the second reading of
an Ordinance of the City of Grand Terrace Authorizing Notification to the
Department of Housing and Community Development for the Cancellation of
Enforcement Responsibility for the Mobilehome Parks Act and the Special
Occupancy Parks Act.
NEW BUSINESS -None
CLOSED SESSION -None
Mayor Ferre adjourned the meeting at 6:27 p.m., until the next CRA/City Council Meeting which
is scheduled to be held on Tuesday, June 10, 2008 at 6:00 p.m.
CITY CLERK of the City of Grand Terrace
MAYOR of the City of Grand Terrace
CITY OF GRAND TERRACE
STAFF REPORT
Finance Department
CRA ITEM COUNCIL ITEM (X) MEETING DATE : June 10, 2008
AGENDA ITEM
SUBJECT: Fiscal Year 2008-2009 APPROPRIATIONS LIMIT
FUNDING REQUIRED
NO FUNDING REQUIRED XX
Article XIII-B of the California Constitution was adopted as
Proposition 4 in the November 1979 General Election. Proposition 4
established an appropriations limit from proceeds of taxes for each
governmental entity in the State of California. The appropriations
limit is unique to each governmental entity and must be determined
annually. Redevelopment is not subject to appropriations limit .
The intent is to provide certain limitations and controls on
government spending at all levels of government in the State, but
these restrictions are intended by legislature to be applied in a
reasonable and practical manner so as to allow some flexibility to
meet constantly changing conditions and needs of the citizens for
governmental services . The appropriation limit of the City is the
"proceeds from taxes", as defined, adjusted annually by changes to
the population, cost of living, or nonresidential new construction.
The Department of Finance shall notify each local agency, no later
than May 1st of each year, of the change in cost of living or change
in California per capita personal income, _whichever is less, and the
population for each local agency for the prior calendar year.
Proposition 111, passed in June 1990, made several changes to the
method to' be used in calculating the limit. These changes- allow that
the Population Factor may be the change in population of the City or
the change - in population of the County. I have included a copy of the
State Department of Finance list of population changes for the County
and cities therein. Proposition 111 also changed the Price Factor to
be a choice of the change in California per capita income or the
change in the local assessment roll due to the addition of local
nonresidential new construction.
COUNCIL AGENDA ITEM NO.
CITY OF GRAND TERRACE
Appropriations Limit
Page 2
The appropriations limit can be adjusted at a later date. Council
must make their selection annually on each option by recorded vote .
At present, an appropriation cushion of $7, 053 , 173 exists before the
limitation would impact the City. This is an increase of 13 . 6% from
last year. '
Accompanying this staff report is the Appropriations Limit Resolution
calculations for the City of Grand Terrace with supporting
documentation.
FACTORS: FY 2008 - 2009
A) Per Capita Personal Income Change (California) 4 .29%
or
B) % Change in Local Nonresidential Construction n/a
C) Population Change for Grand Terrace (DOF) 1 .51%
or
D) Population Change for San Bernardino County 1 .45%
FACTORS USED
A) % Change in Per Capita Personal Income 1. 0429
Expressed as a Ratio
C) Population Change for Grand Terrace
Expressed as a Ratio 1.0151
Prior Year (FY 2007-08) Appropriation Limit S 9 , 212 , 119
New APPROPRIATION LIMIT
FY 2008 - 2009 APPROPRIATION LIMIT (see SCH 1) S 9,753., 238
2 -
we T 7,01 Af.1,5:7r0Li
CITY OF GRAND TERRACE
Appropriations Limit
Page 3
Staff Recommends Council:
1) SELECT THE CHANGE IN PER CAPITA PERSONAL INCOME FOR
FISCAL YEAR 2008-2009 OF 4.29% IN APPROPRIATION LIMIT
CALCULATION.
2) SELECT THE POPULATION CHANGE FOR GRAND TERRACE FOR FISCAL
YEAR 2008-2009 OF 1.51% IN APPROPRIATION LIMIT CALCULATION.
3) ADOPT RESOLUTION ESTABLISHING THE FY 2008-2009
APPROPRIATION LIMIT FOR THE CITY OF GRAND TERRACE AT
' $ 9, 753,238.
- 3 -
2
RESOLUTION NO.2008-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, ESTABLISHING THE
FISCAL YEAR 2008-2009 APPROPRIATIONS LIMIT
PURSUANT TO ARTICLE XIII-B OF THE STATE
CONSTITUTION AS REQUIRED �BY CALIFORNIA
GOVERNMENT CODE SECTION 7910
WHEREAS,Article XIII-B of the California Constitution requires that an Appropriations
Limit be determined and established annually for each governmental entity within the State of
California;
NOW THEREFORE,THE CITY COUNCIL OF THE CITY OF GRAND TERRACE
DOES HEREBY RESOLVE,DECLARE,DETERMINE AND ORDER-AS FOLLOWS:
Section 1. That the City Council of the City of Grand Terrace hereby establishes the
Fiscal Year 2008-2009 Appropriations Limit pursuant to Article XIII-B of the State Constitution as
required by California Government Code Section 7910.
Section 2. That the limits determined on Exhibit"A" attached hereto and incorporated
herein by reference is the.,established limit for Fiscal Year 2008-2009. f
Section 3. That the City of Grand Terrace, as shown in said Exhibit"A", has complied
with the limit imposed on appropriations and that all proceeds of taxes were appropriated for Fiscal
Year 2008-2009.
PASSED, APPROVED,AND ADOPTED this 10`h day of June, 2008.
ATTEST:
City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace
Terrace and of the City Council thereof and of the City Council thereof
A
CITY OF GRAND TERRACE
EXHIBIT A
CITY OF GRAND TERRACE
Appropriations Limit
Page 4
SCHEDULE 1
CITY OF GRAND TERRACE
APPROPRIATION LIMIT CALCULATION
Appropriations Limit from FY 2007-2008 (prior year) $ 9, 212 , 919 '
Maximum permitted growth rate per Proposition 111 x
(Per Capita Personal Income Change Ratio
multiplied by Grand Terrace Population Change Ratio)
1 . 0429 X 1 . 0151 FACTOR = 1 . 058648
New 2008-2009 Appropriations Limit $ 9, 753,238
FY 2008-2009 estimated Proceeds from Taxes (SCH 2) $ 2,700, 065
(AMOUNT OF APPROPRIATIONS SUBJECT TO LIMITATION)
AMOUNT UNDER (OVER) APPROPRIATIONS LIMIT
(Cushion before the limit would affect the City) $ 7, 053, 173 '
SCHEDULE 1
G
CITY OF GRAND TERRACE
Appropriations Limit
Page 5
Schedule 2
CITY OF GRAND TERRACE
CALCULATION OF PROCEEDS FROM TAXES
BUDGETED REVENUES FOR FY 2008-2009
(Fees,etc. )
Proceeds Non-Proceeds
from other than
Taxes Taxes
L1 Property Taxes 1, 444, 765
Homeowner' s Property Tax Relief 4, 585
Real Property Transfer Tax 43595
Sales Taxes (Incl In-Lieu) 971:383
Franchise Fees 442, 222
Business Licenses 93 , 800
Dog Licenses 23, 800
Child Care Fees 1, 126, 799
Planning Fees 22, 775
Engineering & Building Fees 276, 334
Interest (Allocated 50 .5%/49 . 5%) 78, 320 76, 830
Motor Vehicle-in-Lieu 63 , 617
Rent of City Facilities 38, 000
Capitalized Lease Transfer 300, 000
Misc. Non-Tax (Schedule 3) 281, 918
County Article 19 _ 59 528
TOTAL GENERAL FUND ($5, 348,271) 2, 700 , 065 2 , 648,206
Street Fund - Fees and Interest 817, 590
Storm Drain Fund - Fees and Interest 37,430
Park Fund-Fees, Grants, Interest 35, 847
AB3229 COPS Allocation 299, 045
Air Quality Fund -DMV Subventions 16,485
Gas Tax Fund (A) & Interest 391, 878
Facilities Fund 28, 781
Measure "I" Fund (B) 196, 354
Waste Water Fund - User Fees 1, 629, 559
Landscaping & Lighting District-Assmts . 12, 325
Bike Lane Project Fund 129, 711
Street Capital 60, 000
Barton Bridge 580, 000
Traffic Safety Fund, Court Fines 57031
TOTAL OTHER FUNDS 0 4 , 292 , 036
TOTALS $ 2.700, 0"65 6, 940, 242
(A) Exemption under $ . 09/Gallon
Cities receive approx. .0339/Gallon from Gas tax
(B) Exempted from calculation
SCHEDULE 2
CITY OF GRAND TERRACE
Appropriations Limit
Page 6
Schedule 3
CITY OF GRAND TERRACE
CALCULATION OF PROCEEDS FROM TAXES
MISC NON-TAX ITEMS '
(PER 2008-2009 BUDGET)
YARD AND GARAGE SALE 1, 050
SIGN PLACEMENT PERMITS 770
CANDIDATE STATEMENT FEES 1, 000
MISC PERMITS 500
HOME OCCUPATION PERMITS 875
HOUSEHOLD HAZARDOUS WASTE 7, 000
ANIMAL SHELTER FEES 3 , 000
RECREATION FEES 11, 300
SALE OF MAPS AND PUBS 1, 500
RETURNED CHECK FEES 200 f
PARK LIGHT & USE FEES 10, 660
MISC REVENUE 4, 000
INSURANCE REFUNDS 8, 868
FINES & PARKING CITES 31, 195
SALE OF PROPERTY 200, 000
Total Misc - Non Tax $ 281, 918 (to Sch 2)
SCHEDULE 3
S2'
� � ti
IL Z
w IIII n
O n�
I DEPARTMENT OF
FINANCE ARNOLD SCHWARZENEGGER, GOVERNOR
C,C'FDpN`P 91 5 L STREET 0 SACRAMENTO CA ■ 956'14-3706 E WWW,D0F.CA.G0V
May 2008
Dear Fiscal Officer:
Subject: Price and Population Information
Appropriations Limit
The California Revenue and Taxation Code, Section 2227, mandates the Department of Finance
(Finance)to transmit an estimate of the percentage change in population to local governments. Each
local jurisdiction must use their percentage change in population factor for January 1, 2008, in conjunction
with a change in the cost of living, or price factor, to calculate their appropriations limit for fiscal year
2008-09. Enclosure I provide the change in California's per capita personal income and an example for
utilizing the price factor and population percentage change factor to calculate the 2008-09 appropriations
limit. Enclosure II provides city and unincorporated county population percentage changes, and
Enclosure IIA provides county and incorporated areas population percentage changes. The population
percentage change data excludes federal and state institutionalized populations and military populations.
Population Percent Change for Special Districts
Some special districts must establish an annual appropriations limit. Consult the Revenue and Taxation
Code, Section 2228 for further information regarding the appropriation limit. You can access the Code
from the following website: "htto://www.leginfo ca gov/calaw html"check: "Revenue and Taxation Code"
and enter 2228 for the search term to learn more about the various population change factors available to
special districts to calculate their appropriations limit. Article XIII B, Section 9, of the State Constitution
exempts certain special districts from the appropriations limit calculation mandate. Consult the following
website: "http://www.leginfo.ca.gov/.const/.article_13B"for additional information. Special districts
required by law to calculate their appropriations limit must present the calculation as part of their annual
audit. Any questions special districts have on this issue should be referred to their respective county for
clarification, or to their legal representation, or to the law itself. No State agency reviews the local
appropriations limits.
Population Certification
The population certification program applies only to cities and counties. Revenue and Taxation Code
Section 11005.6 mandates Finance to automatically certify any population estimate that exceeds the
current certified population with the State Controller's Office. Finance will certify the higher estimate to
the State Controller by June 1,2008.
Please Note: Prior year's city population estimates may be revised.
If you have any questions regarding this data, please contact the Demographic Research Unit
at(916) 323-4086.
MICHAEL C. GENEST
Director
By:
ANA J MATOSANTOS
Chief Deputy Director
Enclosure
Pagel
a
May 2008 Enclosure I
A. Price Factor: Article XIII B specifies that local jurisdictions select their
cost-of-living factor to compute their appropriation:limit by a vote of their governing
body. The cost-of-living factor provided here is per capita personal income. If the
percentage change in per capita personal. income is selected, the percentage
change to be used,in setting the 2008-2009 appropriation limit is:
Per Capita Personal Income
Fiscal Year Percentage change
(FY) over prior year
2008-2009 4.29
B. Following is an example using sample population change and the change in `
California per capita personal income as growth factors in computing a 2008-2009
appropriation limit.
2008-2009:
Per Capita Cost of Living Change =4.29 percent
Population Change = 1.31 percent
Per Capita Cost of Living converted to a ratio: 4.29+1-00- = 1.0429
100
1.31 +100
Population converted to a ratio: =100 1.0131
Calculation of factor for FY 2008-2009:
1.0429 x 1.0131=1.0566
Page 2
1 d';
Enclosure 11
Annual Percent Change in Population Minus Exclusions
January 1,2007 to January 1,2008 and Total Population,January 1,2008
Total
County Percent Chance -- Population Minus Exclusions --- Population
City 2007-2008 1-1-07 1-1-08 1-1-2008
San Bernardino
Adelanto 3.60 26,026 26,963 28,181
Apple Valley -0.10 70,160 70,092 70,092
Barstow 0.52 23,434 23,555 23.952
Big Bear Lake 0.98 6,195 6,256 6.256
Chino 3.02 71,458 73,616 82,670
Chino Hills 0.57 78,512 78,957 78,957
Colton 0.43 51,696 51,918 51,918
Fontana 3.98 181,282 188,498 188,498
Grand Terrace 1.51 12,356 12,543 12,543
Hesperia 2.46 85,708 87,820 87,820
Highland 0.81 52,081 52,503 52,503
Loma Linda 1.06 22,315 22,551 22,632
Montclair 1.28 36,549 37,017 37,017
Needles 0.97 5,751 5,807 5,807
Ontario 0.77 172,363 173,690 173,690
Rancho Cucamonga 1.34 172,001 174.,308 174,308
Redlands 0.80 71,237 71,807 71,807
Rialto 0.91 98,870 99,767 99,767
San Bernardino 0.27 203,142 203,683 205,493
Twentynine Palms 3.50 13,828 14,312 27,966
Upland 0.15 75,021 75,137 75,137
Victorville 5.63 97,678 103,182 107,408
Yucaipa 0.74 51,683 52,063 52,063
Yucca Valley 1.26 21,004 21,268 21,268
Unincorporated 0.68 286,740 288,678 298,013
County Total 145 1,987,090 2,015-1991 2.055,766
(')Exclusions include residents on federal military installations and group quarters'residents in state mental institutions,and state and federal
correctional institutions.
Page 3
CITY OF GRAND TERRACE
Finance Dept
STAFF REPORT
CRA ITEM( ) COUNCIL ITEM (X) MEETING DATE : June 10, 2008
AGENDA ITEM
SUBJECT: ANNUAL STATEMENT OF INVESTMENT POLICY
FUNDING REQUIRED
NO FUNDING REQUIRED XX
As of September of 2004, Section 53646 of the Government Code no longer requires local
agencies to submit their investment policy to the governing body for review. We have continued
to do so, based on the recommendation of the California Municipal Treasurers Association. The
current investment policy was last adopted in June 2007. The policy procedures are the same for
both Agency and City.
There are no procedural changes proposed for this year's policy.
Staff recommends that Council
Adopt a resolution for the annual Statement of City Investment Policy.
COUNCIL AGENDA ITEM NO. J?
1
CITY OF GRAND TERRACE
INVESTMENT POLICY
1 . 0 POLICY
It is the policy of the City of Grand Terrace to invest
funds in a manner which will provide the highest investment
return with the maximum security while meeting the daily
cash flow demands of the City and conforming to all statutes
governing the investment of City funds . '
2 . 0 SCOPE
This investment policy applies to all financial assets of
the City. These funds are audited annually and accounted for
in the Comprehensive Annual Report . Funds include the
General Fund, Special Revenue Funds, Trust Funds, Debt
Service Funds and any other City Funds .
3 . 0 PRUDENCE
Investments shall be made with judgment and care, under
circumstances then prevailing which persons of prudence,
discretion and intelligence exercise in the management of
their own affairs, not for speculation, but for investment,
considering the probable safety of their capital as well
as the probable income to be derived. The standard of
prudence to be used shall be the "prudent person" standard
and shall be applied in the context of managing an overall
portfolio . Investment officers acting in accordance with
written procedures and the investment policy and exercising
due diligence shall be relieved of personal responsibility
and/or liability for an individual security' s credit risk or
market price changes .
4 . 0 OBJECTIVE
The primary objectives, in order of priority, of the
investment activities shall be :
1 . SAFETY: Safety of principal is the foremost objective of
the investment program. Investments of the City shall
be undertaken in a manner that seeks to ensure the
preservation of capital in the overall portfolio. To
attain this objective, diversification is required in
order that potential losses in individual securities do
not exceed the income generated from the remainder of
the portfolio.
-1-
CITY OF GRAND TERRACE
INVESTMENT POLICY
2 . LIQUIDITY: The investment portfolio will remain
sufficiently liquid to enable the City to meet all
operating requirements which might be reasonably
anticipated.
3 . YIELD: The investment portfolio shall be designed with
the objective of attaining a market rate of return
throughout budgetary and economic cycles, taking into
account the investment risk constraints and the cash flow
characteristics of the portfolio.
5 . 0 DELEGATION OF AUTHORITY
Authority to manage the investment of surplus funds is
derived from California Government Code Section 53600 , et
seq. , and this policy.
Management of bond funds is controlled by Government Code
5922 (d) and such investments must conform to the
requirements of the bond indenture. In some cases, it may be
appropriate for investment of bond proceeds to cover a
longer duration than those limits established for
surplus (operating) funds . Management responsibility for
the investment program is hereby delegated to the
Treasurer, who shall establish procedures and operate the
investment program consistent with this investment policy.
Procedures may include, but not limited to, references to:
safekeeping, PSA repurchase agreements, wire transfer
agreements, collateral/depository agreements and banking
services contracts, as appropriate . Treasurer may delegate
authority to subordinates for day to day investment
transactions . No person may engage in an investment
transaction except as provided under the terms of this
policy and the procedures established by the Treasurer.
6 . 0 ETHICS AND CONFLICTS OF INTEREST
Officers and employees involved in the investment process
shall refrain from personal business that could conflict
with the proper execution of the investment program, or
which could impair their ability to make impartial
investment decisions .
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CITY OF GRAND TERRACE
INVESTMENT POLICY
7 . 0 AUTHORIZED FINANCIAL INSTITUTIONS AND DEALERS
The City will prohibit the utilization of outside
investment advisors .
The Treasurer may select any financial institution/
broker/dealer, selected by credit worthiness, who are
authorized to provide investment services in the State of
California .
No public deposit shall be made except in a qualified public
depository as established by State laws . For broker/dealers
of government securities and other investments, the
Treasurer shall select only broker/dealers who are licensed
and in good standing with the California Department of
Securities, the Securities and Exchange Commission and the
National Association of Securities Dealers .
8 . 0 AUTHORIZED INVESTMENTS:
The City of Grand Terrace is empowered by statute and
authorized by Council to invest in the following :
A. U.S. TREASURY OBLIGATIONS (TREASURY BILLS, TREASURY
NOTES) .
B. REPURCHASE AGREEMENTS .
C. CERTIFICATES OF DEPOSIT WITH STATE BANKS, NATIONAL BANKS,
STATE OR FEDERAL SAVINGS ASSOCIATIONS, STATE AND
FEDERAL CREDIT UNIONS IN CALIFORNIA, that are fully
insured by federal or State deposit insurance . The
Treasurer may waive collateralization in lieu of
deposit insurance .
D. NEGOTIABLE CERTIFICATES OF DEPOSIT, COLLATERALIZED WITH
U.S. TREASURY OBLIGATIONS HAVING A MARKET VALUE OF
110%.
The Treasurer may, at his discretion, waive security
for that portion of a deposit that already is covered
by federal or State deposit insurance .
E. PASSBOOK SAVINGS ACCOUNTS PLACED WITH FEDERAL OR STATE
BANKS OR CREDIT UNIONS, that are fully insured by
-3-
L'
CITY OF GRAND TERRACE
INVESTMENT POLICY
federal or State deposit insurance . The Treasurer may
waive collateralization in lieu of deposit insurance .
F. SECURITIES ISSUED BY FEDERAL AGENCIES.
G. LOCAL AGENCY INVESTMENT FUND (LAIF) ,
Special Fund of the State Treasury in which local
agencies are allowed to pool their funds for investment
purposes up to a maximum of $40 Million. LAIF will
have its own investment policy that will differ from
the City.
H. MUTUAL FUNDS, issued by diversified management companies
as defined by Section 23701m of the Revenue and
Taxation Code, provided that the portfolio of such
investment company or investment trust is limited to
U. S . government obligations or agencies of the federal
government and repurchase agreements fully
collateralized by such securities .
I . POOLS AND OTHER INVESTMENT STRUCTURES INCORPORATING
INVESTMENTS PERMITTED IN CALIFORNIA GOVERNMENT CODE
SECTIONS 53601 AND 53635,
such as local government investment pools sponsored by
counties and joint powers authorities . These entities
may have their own investment policy that will
differ from that of the City of Grand Terrace .
9 . 0 COLLATERALIZATION:
All certificates of deposit must be collateralized by U. S .
Treasury obligations held by a third party. The Treasurer
may waive this requirement up to the amount already insured
by federal or State deposit insurance .
10 . SAFEKEEPING AND CUSTODY:
All securities purchased from broker/dealers shall be
conducted on a delivery VS . payment (DVP) basis and
shall be held by a third party custodian designated by the
Treasurer and evidenced by safekeeping receipts . This would
not apply to any book-entry direct purchases from the U. S .
Government .
-4-
CITY OF GRAND TERRACE
INVESTMENT POLICY
11. DIVERSIFICATION:
The City will diversify its investments by security type
and institution.
P
12 . INVESTMENT POLICY ADOPTION:
The Investment Policy shall be approved by Council and
adopted by resolution of the City.
This policy has been reviewed and approved by the City
Council on June 10 , 2008 .
- 5 -
E
CITY OF GRAND TERRACE
INVESTMENT POLICY
Adopted by council 5/08/97,
Amended 6/26/97
Amended 8/27/98
Adopted 9/10/98
Amended 1/27/00
Adopted 1/25/01
Adopted 2/14/02
Adopted 2/13/03
Amended 6/24/04
Adopted 6/9/05
Adopted 6/22/06
Adopted 6/12/07
RESOLUTION NO. 2008-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, ADOPTING AN
INVESTMMENT POLICY FOR THE CITY
WHEREAS,California Government Code 53646(2)states that the Treasurer or Chief Fiscal
Officer may annually render to the governing legislative body a Statement of Investment Policy,
which the governing body shall consider at a public meeting;
NOW,THEREFORE,the City Council of the City of Grand Terrace does hereby resolve,
declare, determine, and order as follows:
Section 1. The Council has reviewed and considered the Statement of Investment Policy
in a public meeting.
Section 2. That the Statement of Investment Policy attached hereto and incorporated
herein by reference is the adopted Investment Policy for the City.
Section 3. The appropriate officers,, agents and employees of the Agency are hereby
authorized and directed, on behalf of the Agency, to invest available funds, from time to time, in
accordance with the Statement of Investment Policy.
PASSED, APPROVED, AND ADOPTED this Ioth day of June, 2008.
ATTEST:
City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace and of
and of the City Council thereof and of the City Council thereof
f
STAFF REPORT
CPA ITEM( ) COUNCIL ITEM (X) MEETING DATE: June 10, 2008
SUBJECT: Resolution Calling a General Municipal Election- November 4, 2008
The San Bernardino County Registrar of Voters has conducted the City's General Municipal
Elections since incorporation. In order to request their services, the City Council must adopt
resolutions calling and giving notice, requesting the County services and setting regulations for
candidate statements.
The Registrar obtains all polling places,poll workers,mails all election material to voters and counts
all ballots cast.
The upcoming election will be held to elect three Council Members,each for a four-year term. The
nomination period begins July 14, 2008.
Staff Recommendation:
It is recommended that the City Council adopt a Resolution calling and giving notice of holding a
regular municipal election on Tuesday, November 4, 2008 for the election of certain officers and
requesting the Board of Supervisors of the County of San Bernardino to consolidate the regular
municipal election with the statewide general election to be held pursuant to Elections Code Section
10403 relating to general law cities. It is further recommended that the City Council adopt a
Resolution establishing regulations for candidates for elective office pertaining to candidates
statements submitted to the voters at an election to be held on Tuesday,November 4, 2008.
COUNCIL.AGENDA ITEM NO. F
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND 'TERRACE ' CALLING. AND GIVING NOTICE OF
HOLDING A REGULAR MUNICIPAL ELECTION ON
TUESDAY, NOVEMBER 4, 2008, FOR THE ELECTION OF .
CERTAIN OFFICERS AND REQUESTING THE BOARD OF
SUPERVISORS OF THE COUNTY OF SAN BERNARDINO TO
CONSOLIDATE THE REGULAR MUNICIPAL ELECTION
WITH THE STATEWIDE GENERAL ELECTION TO BE HELD
PURSUANT TO ELECTIONS CODE SECTION 10403
RELATING TO GENERAL LAW CITIES
WHEREAS, under the provisions of the laws relating to general law cities in
the State of California, a Regular Municipal Election shall be held on November 4,
2008, for the election of municipal officers; and
'WHEREAS, it is desirable that the Regular Municipal Election be consolidated
with the Statewide General election to be held on the same date and that within the
city, the precincts, polling places and election officers of the two elections. be the
same, and that the county election department of the County of San Bernardino
canvass the returns of the Regular Municipal Election and that the election be held
in all respects as if there were only one election
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE
DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. Pursuant to the requirements of the laws of the State of
California relating to'General Law cities, there is -called and ordered to be held in
the City of Grand Terrace, California, on Tuesday, November 4, 2008, a Regular
Municipal Election for the purpose of electing three (3) members of the Grand
Terrace City Council for the full term of four years.'
SECTION 2. The ballots to be used at the election shall be in the form and
content as required by law.
SECTION 3. The City Clerk is authorized, instructed and directed to procure
and furnish any and all official ballots, notices, printed, matter and all supplies,
equipment and paraphernalia that may be necessary in order to properly and
lawfully conduct the election.
SECTION 4. The polls for the election shall be open at seven o'clock a.m. the
day of the election and shall remain open continuously from that time until eight
o'clock p.m. of the same day when the polls shall be closed, except as provided in
Section 14401 of the elections Code of the State of California.
SECTION 5. In all particulars not recited in this Resolution, the election shall
,be held and conducted as provided by I-aw for-holding municipal elections.
R 1"1 .1140M3;1A .II"a6.11U0`.
2
Resolution No. _
Page 2
SECTION 6. That pursuant to the requirements of §10403 of the Elections
Code, the Board of Supervisors of the County of San Bernardino is hereby
requested to consent and agree to the consolidation of a Regular Municipal Election
with the Statewide General election on Tuesday, November 4, -2008, for the
purpose of the election of three (3) Members of the City Council each for full terms
of four years.
SECTION 7. The County Registrar of Voters is authorized to canvass the
returns of the Regular Municipal Election. The election shall be held in all respects
as if there were only one election, and only one form of ballot shall be used.
SECTIONS. The Board of Supervisors is requested to issue instructions to
the County Registrar of Voters to take any and all steps necessary for the holding of
the consolidated election.
SECTION 9. The City of Grand Terrace recognizes that additional costs will
be incurred by the County by reason of this consolidation and agrees to reimburse
the County for any costs.
SECTION 10. Notice of the time and place of holding the election is
given and the City Clerk is authorized, instructed and directed to give further or
additional notice of the election, in time, form and manner as required by law.
Notwithstanding the generality of the foregoing, the City Clerk is hereby instructed
to act in conformance with California Elections Code Section 10403 and to file this
Resolution with the Board of Supervisors of. San Bernardino County and to transmit
a copy of the same-to the San Bernardino County elections official.
SECTION 11. The City Clerk shall certify to the passage and adoption of
this Resolution and enter it into the Book of Resolutions.
ATTEST: Maryetta Ferre, Mayor
Brenda Mesa
City Clerk
Resolution No.
Page 3
I, Brenda Mesa, City Clerk of the City of Grand Terrace, California; do hereby
certify that the foregoing Resolution was- passed and adopted at a regular meeting
of the City Council of the City of Grand Terrace held on the loth day of June, 2008,
by the following vote:
AYES:
NOES: r '
ABSENT:
ABSTAIN:
Brenda Mesa
City Clerk
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE ESTABLISHING REGULATIONS FOR
CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO
CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS
AT AN ELECTION TO BE HELD ON ,TUESDAY, NOVEMBER
4, 2008,
WHEREAS, §13307 of the Elections Code of the State of California provides
that the -governing body of any local agency adopt regulations pertaining `to
` materials prepared by any candidate for a municipal election; including costs of the
candidates statement.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE
DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. GENERAL PROVISIONS. That pursuant to § 13307 of the
Elections Code of the State of California, each candidate for elective office to be
voted for at an Election to be held in the City of Grand Terrace on November 4,
2008, may prepare a candidate's statement on an appropriate form provided by the
City Clerk. The statement may include the name, age and occupation 'of the
candidate and a brief description of no more than 200 words of the candidate's
education ,and qualifications expressed by the candidate himself or herself. The
statement shall not include party affiliation of the candidate, nor membership or
activity in partisan political organizations. The statement may be withdrawn, but
�j not changed, during the period for filing nomination papers and until 5:00 p.m. of
the next working day after the close of nomination period.
SECTION 2. FOREIGN LANGUAGE POLICY.
a. Pursuant to state law, the candidates statement must be
translated, and printed in Spanish at the candidates request.
b. Pursuant to the Voting ,Rights Act, the city is required' to
translate candidates statements into the following language in
addition to English: Spanish
C. The City Clerk shall have all candidates statements translated
into the language specified in (b) above.
SECTION 3. PAYMENT.
a. The candidate shall be required to pay for the cost of printing
the candidates statement in English.
b. The candidate shall be required to pay for the cost of,translating
the candidates statement into any foreign language as specific
in (b) above pursuant to State and/or Federal law.
C. The candidate shall be required to pay for the cost of printing
the candidates statement in a foreign language. The City Clerk
shall estimate the total cost of printing, handling, translating',
and mailing the candidates statement filed pursuant to this
section, including costs incurred as a result of complying with
the voting Rights Act of 1965 (as amended), .and require each
candidate filing a statement to -pay in advance to the local
agency his or her estimated pro rata- share as a condition of
C
Resolution No.
Page 2
having -his or her statement included in their voter's pamphlet.
In the event the estimated payment is required, the estimate is
just' an approximation- of the actual cost that varies from one
election to another 'election and may be significantly more or
less than the estimate,- depending on the actual number of
candidates filing statements. Accordingly, the clerk is not bound
by the estimate and may, on a pro rata basis, bill the candidate. -'
for additional actual expense or refund" any excess paid
depending, on the final actual cost. In the event of
underpayment, the clerk may require the candidate to pay the
balance-of'the cost incurred. In the event of any overpayment,
the .clerk shall prorate the excess amount among the candidates. ,
and refund the excess amount paid within 30 days of the
election.
SECTION 4. ADDITIONAL MATERIALS. No candidate will be permitted to
include additional materials in the sample ballot package.
SECTION 5. The, City Clerk shall provide each candidate or the" candidate's
representative a copy of this Resolution 'at the time nominating petitions are issued.
SECTION 6. That all previous Resolutions establishing Council policy on
payment for candidates-statements are repealed.
SECTION 7. That this resolution shall apply only to the election to be held on
Tuesday, November 4, 2008, and shall then be repealed.
SECTION 8. The. City Clerk shall certify to the-passage and adoption of this
Resolution and enter it into the'Book of Resolutions.
Maryetta Ferre, Mayor
ATTEST:
Brenda Mesa
City Clerk
f;
Resolution No.
Page 3
I, Brenda Mesa, City Clerk of the City of Grand Terrace, California, do hereby
certify that the foregoing Resolution was passed and adopted at a regular meeting
of the City Council of the City of Grand Terrace, held on the 101' day of June, 2008,
by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Brenda Mesa
City Clerk
I V
Historical & Cultural Activities Committee !UN U ,
Minutes for May 5, 2008
CITY OF GRAND FERRACE
The meeting was called to order at 7:10 p.m. by Ann Petta. Those present were AAnEn eWaF t ENT
Clerk Brenda Mesa, Shelly Rosenkild, Colleen Edmundson, Gloria Ybarra and Masako Gifford.
Secretary's Report: The minutes for April 7,2008 were read and approved on a motion by Colleen,
seconded by Shelly. Motion carried.
Treasurer's Report: The budget shows a balance of$524.75. Petty cash balance is $98.53. Shelly
submitted a receipt for$12.87 for balloons and poster boards, Colleen submitted a receipt for$15.04
for Art Show supplies. Both receipts were reimbursed. Frances' receipt in the amount of$26.00 for
punch, ice and water will be reimbursed at a later date as it is over$25.00 and needs approval.
Historical Report: Colleen shared three photographs with the committee of a home being built in
1954 on Miriam Way, situated approximately three houses up from Arliss Drive in Grand Terrace.
It is said that the owner at the time was Bud Yarnell. The city will make copies of the photos and
they will be used for historical purposes.
Old Business: Results of the 241h annual Art Show,May 4,2008-The committee agreed that the Art
Show went very well. Public feedback was excellent,there were plenty of refreshments and a steady
flow of visitors all afternoon with 95 plus people in attendance.
Ann reported that out of 49 applications, 42 artists participated in the show.
The committee agreed on the following changes,corrections,suggestions or comments for the 2009
Art Show:
1. The round table used for the punch situated away from the wall near the head table,worked
very well.
2. Three tables are needed on the westside of the room (where the digital art display was
placed).
3. Twelve extra chairs, for seating around the room, is a good number, plus additional chairs
for committee members.
4. It is important to have a large table as a head table for the food and banner/table-skirt. All
in all, the layout of the room worked well.
5. There was plenty of food, water, punch, utensils and paper products.
6. The ticket stubs were not necessarily used for retrieval of the exhibits, but worked well for
the safeguarding of the art work.
7. Shelly suggested using banners instead of billboards for advertising. She will inquire and
advise on the outcome.
Shelly took pictures of the artists with their art work. She will coordinate with Ann for help in
putting the artist's names on the back of the photos. Brenda will mail a thank you note and photo
to each participant.
Gloria will mail thank you notes to Maryetta Ferre for her generous donation of homemade cookies
COUNCIL AGENDA ITEM NO.' 141 t1
and to the following people who helped with the Art Show: Jim Gifford, Clay Rosenkild, Ranell
Noble, Erica Seuylemezian, Gladys Beck and Joe McIver.
New Business: Country Fair,November 1,2008 -Colleen reported that the Lion's Club building is
secured for the Fair.
Shelly will tend to the preliminary advertisements of the Fair on cable,the Grand Terrace City News
and the Blue Mountain Outlook newspapers.
The meeting was adjourned at 7:35 p.m. The next meeting will be June 2, 2008. I
Respectfully,.Submitted,
- GrlorillaYbarra
Secre46
REC
CITY OF GRAND TERRACE EI VE d
EMERGENCY OPERATIONS COMMITTEE JUN 0 ZOO
Regular Meeting 8
MINUTES CITY OF GRAND TERRACE
May 6, 2008 CITY CLERK'S DEPARTMENT
The Grand Terrace Emergency Operations Committee met at the regular time at the Emergency
Operations Center at 22795 Barton Road, Building 3. The meeting was called to order by
Chairperson, Vic Pfennighausen at 6:02 p.m. Agendas were distributed.
MEMBERS PRESENT—Vic Pfennighausen, JoAnn Johnson, Susan Taylor, Robert Stewart, Lew
Neeb, Debra Hurst, Oscar Santana and new member Hanni Bennett.
MEMBERS ABSENT— Randy Halseth, Jim Vert and Glenn Nichols.
CITY STAFF— Steve Berry, Assistant City Manager and liaison, and Jaime Gochenour,
Management Analyst as well as Cathy Varelas from Child Care.
GUESTS PRESENT/INTRODUCTIONS— Philomene Spisak
CORRESPONDANCE/COMMUNICATIONS— None.
APPROVAL OF AGENDA with motion by Lew Neeb and second by Susan Taylor.
APPROVAL OF MINUTES OF APRIL 1, 2008 with motion by Lew Neeb and second by JoAnn
Johnson.
LIAISON REPORT by Steve Berry.
a. Pocket Park is going along very well. Lights are all installed and are all energy efficient.
Opening will be around June 24`h-or 25`h at 10 am.
b. Web Site is live now and many changes have been made, plus new sections added. CERT
with training dates, Neighborhood Watch meetings, Citizen Patrol information and many
other updates. Everyone should check it out..
c. Grand Terrace Days will be June 14`h. Theme will be Racing to the Finish Line. Grand
Marshall will be Gillian Zuker. Car Show will have 50 to 60 entries. There will be a band
from Disneyland. Car show, CERT, EOC, Sheriff's and Fire will all be on the middle Held.
d. Walk up Blue Mountain went very well and there were many positive comments. Over
400 people participated. MURS radios worked very well. Everything came together to make
a really great day. Thanks to the Foundation of Grand Terrace, Budweiser, Friends of Blue
Mountain, CERT, EOC and everyone who helped..
e. Steve attended an OACC (Operational Area Coordinating Council) meeting and was able
to report on all that Grand Terrace is doing.
f Steve is working on EMPG grant. One idea was to create our own radio station with loops
and updates. In an emergency, the station would go live. Jaime will do research and bring
back ideas to EOC.
g. For the Activation/Exercise, next year the white boards need to be unproved with some
ready made firm.
h. Steve also met with Debra Kreske who shows how to go out into the communityto spread
interest in CERT. There is a very good possibitrainingty of tra �ng with her. P ad
COUNCIL AGENDA ITEM NO. �zG1
EQUIPMENT AND FACILITIES REPORT by Vic Pfennighausen
a. MURS Net's have been run on a regular basis for some time now. Stations include the
EOC, Child Care, Station 23 and the Senior Center. Net is run each Monday morning at
10 o'clock except for holidays.
b. Vic has ordered one more base station for the EOC trailer. Will also order more food.
Budget has been pretty much exhausted.
c. Satellite phone has been received and chip has now been installed and the telephone
programmed. Vic must spend some time with the service provider in Las Vegas to learn how
to test the phone.
UNFINISHED BUSINESS
a. New alternate member Hanni Bennet was welcomed.
NEW BUSINESS
a. Debra Hurst reported that the Grand Terrace/Loma Linda joint training for C ERT began
tonight and will continue on May 7, 13, 14, 20 21 and 271h. Randy and Debra will be
involved in the training.
b. Always welcoming help on Mondays from 1 to 3 pm. Quite a lot has been accomplished
but there is always much more to do.
c. The CERT trailer was parked at Stater Brothers during the activation/exercise and drew
considerable attention and produced several applications which Debra is following up on.
TRAINING/SPEAKERS
ADJOURNMENT at 6.52 p.m.
JoAn�'Jo nson, Secretary
NEXT MEETING WILL BE TUESDAY, JUNE 3, 2008 AT 6 P.M.
11
CALIFORNIA Community Services Department
Staff Report
MEETING DATE: June 10,2008
SUBJECT: APPOINTMENT OF THE EXECUTIVE COMMITTEE OF THE
COMMUNITY EMERGENCY RESPONSE TEAM (C.E.R.T.)
NO FUNDING AUTHORIZATION REQUIRED:
BACKGROUND
As you are aware, presently there are a group of volunteers comprising the C.E.R.T.
Program. In order for this City affiliated group to come within the legal umbrella of the
City and be able to act on behalf of the City, including the solicitation and expenditure of
funds, it is necessary that it be formalized as a City committee.
At the April 22, 2008 City Council meeting, the Council passed a resolution establishing
such an entity.
The next step to formalize C.E.R.T. is to appoint members to the Executive Committee.
The Committee will begin submitting agendas for posting to fulfill the requirements of
the Brown Act and submitting original minutes for City Council acceptance.
Proposed Executive Committee Members:
Randy Halseth, Commander
Jeff Allen, Vice-Commander
Debra Hurst, Secretary
Oscar Santana, Treasurer
Member at large, open
RECOMMENDATION
Appoint the above listed individuals to the C.E.R.T. Executive Committee.
COUNCIL AGENDA ITEM NO. .5