01/23/2007 FILE'UPY
Ct T.Y
V GitEino.TERR ce „ January,23, 2007_
22795 Barton Road
Grand Terrace
California 92313-5295
Civic Center,
(909)•824-6621
Fax(909)783-7629 ;
Fax(909).783-2600;
)VIaryctfa Ferrc - CITY" OF GRANDTERRACE
Lec Ann Garcia
' Mayor Pro•Tem � � '-
=CRA/CITY Cr OUNCIL-
Bea-Cortes
Jim MillerREGULAR MEETINGS -
Dan-Buchanan
Tlrumas J.Seh,vab : 2ND.AND 4Tx Tuesd-ay 6 .00 'p:m.'
Council Chambers..
Grand Terrace Civic-Center -
22795 Barton Road ,
CITY OF GRAND TERRACE
COUNCIL'MEETING
AGENDA
CITY COUNCIL CHAMBERS JANUARY 23, 2007
GRAND TERRACE CIVIC CENTER 6:00 PM
22795 Barton Road
T RANA,*N,S��"TH,DI-SA�IBIL�IT..-IE-S'.AC OF1996.!PYOU,,LA �
:jTHWECIT.YOF RRA
A§SiSiA�NCi46 -..' ,�H
PARTICIPATE"QUIRE,,SP-
21,ATLEAST-48HOURS�?
4F YOU,DESIR URlN �TH E'MEETDG PLE SE-COMPLETE-'A RE PRE
UEST-*!jM-�VAihAAEATTH, NT CK P OR AT TIIE�APFRQ
P'
Call to Order-
Invocation-
Pledge of Allegiance-
Roll Call-
STAFF COUNCIL
AGENDA ITEMS RECOMMENDATION ACTION
CONVENE COMMUNITY REDEVELOPMENT AGENCY
1. Approval of 0 1 m09-2007 Minutes Approve
ADJOURN COMMUNITY REDEVELOPMENT AGENCY
CONVENE CITY COUNCIL MEETING
1. Items to Delete
2. SPECIAL PRESENTATIONS
A. Plaque-Captain Mike Howell
B. Commendations-Deputy Perez and Deputy Delo
3. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
noncontroversial. They will be acted upon by the Council at one time
without discussion. Any Council Member,Staff Member,or Citizen
may request removal of an item from the Consent Calendar for
discussion.
A. Approve Check Register Dated January 23,2007 Approve
B. Waive Full Reading of Ordinances on Agenda
C. Approval of 01-09-2007 Minutes Approve
D. Special Events Permit Requested by Calvary,The Brook for Approve
the Use of Rollins Park for a Sunrise Service on Sunday,April
8,2007
COUNCIL AGENDA
01-23-2007 PAGE 2 OF 2
AGENDA ITEMS STAFF COUNCIL
RECOMMENDATIONS ACTION
E. Authorize Conference Travel:Finance Director Authorize
4. PUBLIC COMMENT
This is the opportunity for members of the public to comment
on any items not appearing on the regular agenda:Because of
restrictions contained in California Law,the City Council may
not discuss or act on any item not on the agenda, but may
briefly respond to statements made or ask a question for
clarification. The Mayor may also request a brief response
from staff to questions raised during public comment or may
request a matter be agendized for a future meeting.
5. REPORTS
A. Committee Reports
1. Historical&Cultural Activities Committee
a. Minutes of December 4,2006 Accept
B. Council Reports
6. PUBLIC HEARINGS-None
7. UNFINISHED BUSINESS ,
A. Follow Up on Recommendation of the Fireworks Ad Hoc
Committee
8. NEW BUSINESS
A. Review and Assign Representatives/Alternates to Various Assign
Organizations
B. Bid Award and Contract Approval to CivicPlus for the Re- Award
Design of the City's Website
C. Council to Set Date and Time for 2007-08 Prioritization Schedule
Workshop
9. CLOSED SESSION-None
ADJOURN
THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD
ON TUESDAY,FEBRUARY 13:2007 AT 6:00 P.M.
............................................... .... ............................................................
AGENDA ITEM REQUESTS MUST BE SUBMITTED IN
WRITING TO THE CITY CLERK'S OFFICE NO LATER THAN
14 CALENDAR DAYS PRECEDING THE MEETING.
CITY OF GRAND TERRACE
COMMUNITY REDEVELOPMENT AGENCY MINUTES
REGULAR MEETING-JANUARY 9, 2007
A regular meeting of the Community Redevelopment Agency, City of Grand Terrace,was held in
the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,
on January 9, 2007 at 6:00 p.m.
PRESENT: Maryetta Ferr6, Chairman
Lee Ann Garcia,Vice-Chairman
Bea Cortes,Agency Member
Jim Miller,Agency Member
Tom Schwab, City Manager
Brenda Mesa, City Clerk
Steve Berry, Assistant City Manager
Larry Ronnow, Finance Director
Richard Shields,Building& Safety Director
Gary Koontz, Community Development Director
Lt. Hector Guerra, Sheriff's Department
John Harper, City Attorney
ABSENT: None
CONVENE COMMUNITY REDEVELOPMENT AGENCY MEETING
APPROVAL OF 12-14-2006 MINUTES
CRA-2007-01 MOTION BY AGENCY MEMBER MILLER, SECOND BY VICE-CHAIRMAN
GARCIA, CARRIED 4-0, to approve the December 14, 2006 Community
Redevelopment Agency Minutes.
CORPORATION FOR BETTER HOUSING BLUE MOUNTAIN VILLAS
FUNDING AND TENANT APPLICATION CRITERIA
Ci , Manager Schwab, indicated that Corporation for Better Housing has been
requested to come before the Council to make a presentation regarding the source of
funding for the senior housing project as well as the income criteria for those who
would reside in the project. Charlie Brumbaugh,representing Corporation for Better
Housing and Justin Hardt, Project Manager, Corporation for Better Housing will
make a presentation and be available to take questions from the City Council.
Charlie Brumbauah.Corporation for Better Housing, gave an overview of
Corporation for Better Housing, the proposed Blue Mountain Villas Project, the
CRA AGENDA ITEM NO. ,
Community Redevelopment Agency Minutes
January 9,2007
Page 2
Financing Sources and the required criteria for those who would reside in the project.
APPROPRIATE FUNDS - OAC LAWSUIT ATTORNEY FEES
CRA-2007-02 MOTION BY AGENCY MEMBER MILLER, SECOND BY VICE-CHAIRMAN
GARCIA,CARRIED 4-0,to Appropriate$34,188 from the Redevelopment Agency
Fund for the Payment of Attorney's Fees and Costs for the Law Suit, Citizens for a
Better Grand Terrace (Patricia Farley, Petitioner) vs. City of Grand Terrace
Redevelopment Agency.
Chairman Ferr6 adjourned the Community Redevelopment Agency Meeting at 6:45 p.m.,until the
next CRA/City Council Meeting that is scheduled to be held on Tuesday, January 23,2007 at 6:00
p.m.
SECRETARY of the Community Redevelopment
Agency of the City of Grand Terrace
CHAIRMAN of the Community Redevelopment
Agency of the City of Grand Terrace
2
Check Register Dam January 23, 2007
vchlist Voucher List Page: 1
01/11/2007 8:54:49AM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account- Amount
58803 1/4/2007 006772 STANDARD INSURANCE COMPANY Jan. Life&STD JAN. LIFE&STD INSURANCE
21-572-142-000-000 6.33
32-370-142-000-000 3.92
34-400-142-000-000 10.08
34800-142-000-000 16.68
10-022-63-00 1,198.50
10-120-142-000-000 20.85
10-125-142-000-000 13.90
1.0-140-142-000-000 20.85
10-172-142-000-000 3.13
10-175-142-000-000 2.09
10-180-142-000-000 27.86'
10-370-142-000-000 14.28
10-380-142-000-000 6.95
10-440-142-000-000 68.25
10-450-142-000-000 10.43
Total : 1,424.10
Z8804 1/7/2007 003420 INLAND COUNTIES INSURANCE SVCS Jan. Dental&Vi: JAN. DENTAL&VISION INS.
10-022-63-00 1,267.99
Total : 1,267.99-
58805 1/7/2007 004587 MANAGED HEALTH NETWORK Jan. MHN JAN. MHN INSURANCE
COU,M �`� A �. ..�. i � Page: 1
vchlist Voucher List Page: 2
01/17/2007 8:54:49AM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
68805 1/7/2007 004587 MANAGED HEALTH NETWORK (Continued) .
34-400-142-000-000 10.26
10-120-142-000-000 17.83
10-125-142-000-000 11.89
10-140-142-000-000 17.84
10-172-142-000-000 2.70
10-175-142-000-000 1.83
10-180-142-000-000 27.90
10-370-142-000-000 12.70
10-380-142-000-000 5.94
10-440-142-000-000 136.75
10-450-142-000-000 8.67
21-572-142-000-000 5.94
32-370-142-000-000 3.27
34-800-142-000-000 9.98
Total : 273.50
58806 1/9/2007 010258 GMAC PAYMENT PROCESSING CENTER JANUARY2007 LEASE 2007 TAHOE-
10-120-273-000=000 554.07
Total : 554.07
58807 1/9/2007 005586 PETTY CASH 010507 Child Care Petty Cash Replenishment
10-440-221-000-000 18.31
10-440-223-000-000 64.70
10-440-228-000-000 29.84
Total : 112.85
58808 1/10/2007 004589 MARTINEZ, TRACEY 10242006 Seminar Attendance mileage reimb.
10-125-271-000-000 48.83
Total : 48.83
58809 1/10/2007 006720 SO.CA.EDISON COMPANY 01232007 December Utility Charges
Page: 2
vchlist Voucher List Page: 3
01/17/2007 8:54:49AM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
58809 1/10/2007 006720 SO.CA.EDISON COMPANY (Continued)
10A 75-238-000-000 25.66
10-172-238-000-000 .32.07
16-510-238-000-000 365.64
15-500-601-000-000 20.80
10-450-238-000-000 1,498.90
10-440-238-000-000 586.49
10-190-238-000-000-• 2,213.43
34-400-238-000-000 70.56
Total : 4,803.55
58810 1/10/2007 001038 VERIZON WIRELESS-LA 2100845642 Bldq. &Safety cell Svc-12/23-01/22
34-400-235-000-000 126.36
Total : 126.36
58811 1/10/2007 -010546 MPOWER COMMUNICATIONS 387767DEC Dec Telephone svc-Seniors/Child care
W 10-440-235-000-000 305.86
10-805-235-000-000 31.69
10-450-235-000-000 29.55
Total : 367.10
58812 1/10/2007 010546 MPOWER COMMUNICATIONS 381798DEC Dec-phone service-'City Hall/Seniors
` 10-190-235-000-000 1,313.05
10-808-235-000-000 67.46
Total : 1,380.51
58818 1/10/2007 010164 GREAT-WEST DECEMBER200 December 06 Deferred Comp'contribution
10-022-63-00 7,413.97
10-022-64-00 3,373.96
Total : 10,787.93
58814 1/12/2007 006315 ROLLINS, RICHARD DECEMBER200 December Open/Close Parks
10-450-245-000-000 961.00
Total : 961.00
58815 1/16/2007 010367 LOMA LINDA UNIV. HEALTH CARE EG07778018DE NEW HIRE EXAMS& EMPLEE ILLNESS/INJURIES
10-190-224-000-000 366.00
Page: 3
vchlist Voucher List Page: 4
01/17/2007 8:54:49AM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
58815 1/16/2007 010367 LOMA LINDA UNIV. HEALTH CARE (Continued) Total : 366.00
58816 1/23/2007 010019 5 POINT AUTO SERVICE 12472 Code Enf Vehicle Maintenance
34-800-272-000-000 114.01
Total : 114.01
58817 1/23/2007 001024 ACCENT PRINT& DESIGN 251922 Street sweeping schedule notices
16-900-254-000-000 362.04
Total : 362.04
58818 1/23/2007 010708 AMERICAN TECHNOLOGIES, INC. 772631071301 Men's Restroom Repair-Child Care Center
10-440-245-000-000 3,747.66
Total : 3,747.66
58819 1/23/2007 010678 ARCHIVE MANAGEMENT SERVICE 0040305 TAPE STORAGE
10-140-250-000-000 53.76
10-180-250-000-000 53.77
0042137 TAPE STORAGE
10-140-250-000-000 53.77
10-180-250-000-000 53.76
29748 TAPE STORAGE
10-140-250-000-000 48,87
Total : 263.93
58820 1/23/2007 010293 AVAYA, INC. 2724750660A Voice Mail Service Call/Repair
10-190-246-000-000 440.00
Total : 440.00
58821 1/23/2007 010293 AVAYA, INC. 2724750660 FY 06-07 PHONE SYSTEM MAINT/VOICEMAIL
10-190-246-000-000 183.46
Total : 183.46
58822 1/23/2007 001488 BUCHANAN, DAN JANUARY2007 January City Council Stipend
32-200-120-000-000 150.00
10-110-120-000-000 250.00
Total : 400.00
58823 1/23/2007 010706 _ BUSINESS PUBLICATIONS, PROGRESSI�03627328 1 year subscription renewal
` Page: 4
J J
vchlist
Voucher List Page: 5
01/17/2007 8:54:49AM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
58823 1/23/2007 010706 BUSINESS`PUBLICATIONS, PROGRESSI�(Continued)
10-440-228-000-000 28.99
Total : 28.99
58824 1/23/2007 001694 CA HEALTH & HUMAN SERVICES 2007 2007 State Licensing Fees
10-440-228-000-000 2,300.00,
Total : 2,300.00
58825 1/23/2007 001713 CA. DEPT. OF TRANSPORTATION 176235 November 1-215 Maintenance/Repair
16-510-238-000=000 182.44
Total : 182.44
58826 1/28/2007 001745 CHAMPLAIN PLANNING PRESS 22276 Planning Comm. Journal Renwal 2007
10-801-120=000-000 79.75
Total : 79.75
58827 1/23/2007 010218 CHEVRON &TEXACO CARD SERVICES 7898191967701 Maint/Sweeper Fuel Charges
10-180-272-000-000 731.32
16-900-254-000-000 60.15 -
Total : 791.47
58828 1/23/2007 001810 CITY NEWSPAPER GROUP 966 LEGAL ADVERTISING
10-110=220-000-000 784.00
Total : 784.00
58829 1/23/2007 001867 COMMERCIAL LANDSCAPE SUPPLY 147587 LANDSCAPE/MAINT SUPPLIES
10-450-245-000-000 399.26
Total : 399.26
58830 1/23/2007 010147 CORTES, BEA JANUARY2006 January City Council Stipend
32-200-120-000-000 150.00
10-110-120-000-000 250.00
Total : 400.00
58831 1/23/2007 001907 COSTCO#478 1654 CHILD CARE SUPPLIES
10440-228-000-000 114.72
10-440-220-000-000 38.24
Page: 5
vchlist Voucher List Page: 6
01/17/2007 8:54:49AM- CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
58831 1/23/2007 001907 COSTCO#478 (Continued)
1657 C. CARE SUPPLIES
10-440-228-000-000 81.93
10-440-220-000-000 27.31
Total : 262.20
58832 1/23/2007 001930 DAILY JOURNAL CORPORATION B1070440 PUBLIC HRG NOTICES IN S.B. COUNTY SUN
10-370-230-000-000 78.26
Total : 78.26
58833 1/23/2007 001937 DANKA OFFICE IMAGING COMPANY 64631085 - 12 MO. LEASE TOSHIBA ESTUDIO 350
10-172-246-000-000 63.24
10-175-246-000-000 31.62
34-400-246-000-000 63.24
705158745 12 MO. LEASE TOSHIBA ESTUDIO 350
- 10-172-246-000-000 30.00
10-175-246-000-000 15.00-
34-400-246-000-000 30.00
Total : 233.10
58834 1/23/2007 001950 DATA QUICK B1904753 November Service Fees
10-380-250-000-000 25.04
` B1923305 December Service
21-572-246-000-000 43.16
34-800-220-000-000 43.17
10-380=250-000-000 43.17
Total : 154.54
58835 1/23/2007 001942 DATATICKETiNC. 19596 MONTHLY PARKING CITE PROCESSING
10-140-255-000-000 100.00
Total : 100.00
58836 1/23/2007 001960 DELL MARKETING L.P. T48434412 DELL PRECISION 390 DUAL CORE
10-172-701-000-000 1,827.54
1.0-172-701-000-000 149.68
Total : 1,977.22
y Page: 6
vchlist Voucher List Page: 7
01/17/2007 8:54:49AM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
58837 1/23/2007 003210 DEPT 32-2500233683 0033453023734 MAINT SUPPLIES
10-180-246-000-000 35.46
0096267032241 Street Sweeper Supplies
16-900-254-000-000 444.15
0102626032344 MAINT SUPPLIES
10-180-245-000-000 21.53
0128714010540 MAINT SUPPLIES
10-450-245-000-000 7.32
10136178065 SHELVES-SCHOOL AGE PROGRAM CLOSET
10-440-219-000-000 152.78
total : 661.24
-58838 1/23/2007 002082 DISCOUNT SCHOOL SUPPLIES D06926660101 SCHOOL AGE SUPPLIES-
10-440-223-000-000 81.02
Total : 8.1.02
J 58839 V23/2007 002165 DRUG ALTERNATIVE PROGRAM 6697 WEED CONTROL-PARKS
10-450-245-000-000 500.00
Total : 500.00
58840 1/23/2007 002239 EDEN SYSTEMS 102.161 Inforum Gold Eden Support 2007
10-140-246-000.000 13,349.31-
Total : 13,349.31
58841 1/23/2007 010537 EXECUTIVE-SERVICES 1553 December Janitorial Supplies
10-180-255-000-000 271.17
1569 FY 06/07 CITY HALL CLEANING SERVICE -
10-180-255-000-000 1,125.00
Total : 1,396.17
58842 1/23/2007 002450 FERRE',.MARYETTA JANUARY2006 January Council Stipend
32-200-120-000-000 150.00
10-1-10-120-000-000 250.00
Total : 400.00
58843 1/23/2007 002727 FREEMAN COMPANY, J R 3472090 OFFICE SUPPLIES
10-125-210-000-000 351.73
Page: 7
vchlist Voucher List Page: 8
01/17/2007 8:54:49AM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
58843 1/23/2007 002727 FREEMAN COMPANY, J R (Continued) Total : 351.73
58844 1/23/2007 002721 FRITTS FORD FLEET CENTER Q81342 VEHICLE MAINT
10-180-272-000-000 46.12
Total : 46.12
58845 1/23/2007 002740 FRUIT GROWERS SUPPLY 32085109 PK MAINT, EQUIP MAINT&SWEEPER SUPPLIES
10-450-246-000-000 56.19
32085223 PK MAINT, EQUIP MAINT&SWEEPER SUPPLIES
10-450-245-000-000 241..44
Total : 297.63
58846 1/23/2007 002901 G.T.AREA CHAMBER OF COMMERCE 4375AD Street sweep map ad
16-900-254-000-000 367.50
4375ADA CONTRIBUTION-JOINT NEWSLETTER W/CHAMBI
10-125-213-000-000 620.00
Total : 987.50
58847 1/23/2007 002795 GARCIA, LEE ANN JANUARY2006 January Council Stipend
32-200-120-000-000 150.00
10-110-120-000-000 179.26
Total : 329:26
58848 1/23/2007 010707 GO-MAN CONSTRUCTION 01082007 Refund-St. cut dep.-12030 La Cadena
23-301-66-00 500.00
'23-301-69-00 500.00
Total : 1,000.00
58849 1/23/2007 010181 GOPHER PATROL 123104 GOPHER CONTROL AT PARKS
10-450-245-000-000 465.00
Total : 465.00
581350 1/23/2007 010425 GRAND TERRACE MARTIAL ARTS 010107 January Martial Arts Payment
10-430-27 686.00
Total : 686.00
.58851 1/23/2007 010559 GST-JAGUAR 44742 WEBSITE HOSTING
10-180-255-000-000 75.00
Page: 8
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vchlist Voucher List Page: 9
01/17/2007 8:54:49AM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
58851 1/23/2007 010559 GST-JAGUAR (Continued)
RV1600453 WEBSITE HOSTING
10-180-255-000-000 95.00
RV1600491- WEBSITE HOSTING
10-180-255-000-000 95.00
Total : 265.00
58852 1/23/2007 003152 HARPER& BURNS LLPN DECEMBER200 December Legal Consult. Fees
10-160-250-000-000 2,682.50
Total : 2,682.50
58853 1/23/2007 010199 HIGHLIGHTS FOR CHILDREN 01092007 1 yr. subscription renewal-child care
10-440-228-000-000 29.64
Total : 29.64
58854 1/23/2007 003216 HOUSTON & HARRIS PCS, INC. 06-13144 SEWER MAINT/HYDROWASHING
21-573-602-000-000 7,107.30
Total : 7,107.30
58855 1/23/2007 006880 IDENTIX IDENTIFICATION SRVS 360910764 Fingerprint fees: C..Newton
10440-2287000-000 97.00
Total : 97.00
58856 1/23/2007 003850 JANI-KING LAX01070053 C. CARE NIGHTLY BLDG CLEANING & CARPETS
10-440-244-000-000 815.06
Total : 815.00
58857 1/23/2007 004299 LAKESHORE LEARNING-MATERIALS 024985 SCHOOL AGE SUPPLIES-
10-440-223-000-000 75.00
Total : 75.00
58858 1/23/2007 004320 LAWNMOWER CENTER 3699 LAWNMOWER/TRIMMER REPAIRS
10-180-246-000-000 63.54
Total : 63.54
58859 1/23/2007 004352 LEAGUE OF CALIFORNIA CITIES 52997 2007 Membership Dues
10-190-265-000-000 5,347.00
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01/17/2007 8:54:49AM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
58859 1/23/2007 004352 LEAGUE OF CALIFORNIA CITIES (Continued) Total : 5,347.00
58860 1/23/2007 004467 LOCAL GOVERNMENT COMMISSION 3478706M 2006-2007 Membership dues
10-190-265-000-000 125.00
Total : 125.00
58861 1/23/2007 010446 MILLER, JIM JANUARY2006 January Council Stipend
32-200-120-000--000 150.00.
10-110-120-000-000 250.00
Total : 400.00
58862 1/23/2007 004670 MIRACLE MILE CAR WASH 414916 CAR WASHES/OIL CHANGES
10-180-272-000-000 125.46
10-440-272-000-000 5.00
Total : 130.46
58863 1/23/2007 001456 OFFICE MAX-A BOISE COMPANY 993277- Misc. Office Supplies-City Mngrs. Dept.
10-120-210-000-000 55.01
Total : 55.01
Q 58864 1/23/2007 005586 PETTY CASH 01112007 Petty Cash Replenishment-Child Care
10440-221-000-000 44.04
10-440-223-000-000 52.13
10-440-228-000-000 47.80
Total : 143.97
58865 1/23/2007 010709 PHONEMAN TELEPHONE.SERVICES 22114 Phone Replacement-Child Care Center
10-440-219-000-000 89.72
Total : 89.72
58866 1/23/2007 010420 RDO EQUIPMENT CO E00329 CANOPY KIT W/WINDSHIELD FOR GATOR
10-450-705-000-000 79.75
10-450-705-000-000 1,029.00
Total : 1,108.76
58867 1/23/2007 006069 RED WING SHOE STORE 00035011100 Misc Uniforms Supplies-Maint Sweep Dept.
16-900-254-000-000 169.69
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01/17/2007 8:54:49AM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
58867 1/23/2007 006069 RED WING SHOE STORE (Continued)
00035011102 Mise Uniforms/supplies-Maint. Dept.
10-180-218-000-000 169.69
Total : 339.38
58868 1/23/2007 010171 REPUBLIC ELECTRIC 1206111 MO. SIGNAL MAINT/REPAIR
16-510-255-000-000 624.20
1206112 MO. SIGNAL MAINT/REPAIR
16-510-255-000-000 376.40
Total : 1,000.60
58869 1/23/2007 010667 RIVERSIDE AWNING CO. 12225 Awning Cover-Child Care Dept.
10-440-7047-000-000 569.80
Total : 569.80
58870 1/23/2007 006341 ROSENOW SPEVACEK GROUP INC. 01092007 . FY 06/07 TAX INCREMENT, PASS THROUGH,
34-400=251-000-000 1,665.00
Total : 1,665.00
r 58871 1/23/2007 006504 S.B. FIRE DEPT./HAZ.MATERIAL GT307CC FY 06/07 HOUSEHOLD HAZ. WASTE SERVICE
10-190-258-000-000 2,775.75
Total : 2,775.75-
58872 1/23/2007 006614 SCHWAB, THOMAS 0725-292006 Reimbursement-Meals/Gratuities
10-120-270-000-000 41.41
Total : 41.41
58873 1/23/2007 010664 SHELL FLEET MANAGEMENT 8000209687701 Fuel Charges
10-180-272-000-000 79.97
Total : 79.97
58874 1/23/2007 007005 SO CAL LOCKSMITH 110480 Key for Parks
10-450-245-000-000 82.80
110840 Community Room Keys -
10-180-245-000-000 25.59
Total : 108.39
58875 1/23/2007 006720 SO.CA.EDISON COMPANY 01062007 Billing from 11/29/06-12/28/06
Page: 11
vchlist Voucher List Page: 12
01/17/2007 8:54:49AM CITY OF GRAND TERRACE
Bank code: bofa -
Voucher Date Vendor Invoice Description/Account Amount
58875 1/23/2007 006720 SO.CA.EDISON COMPANY (Continued)
26-602-238-000-000 58.10
16-510-238-000-000 4,256.14
26-600-238-000-000 49.80
26-601-238-000-000 41.50
Total : 4,405.54
58876 1/23/2007 006730 SO-CA-GAS COMPANY 01232007 12/06/06-01/05/07 Utility Charges
10-190-238-000-000 7.89
10-440-238-000-000 149.61
1769986082DE( December CNG Fuel Charges
10-180-272-000-000 43.34
10-440-272-000-000 14.44
34-800-272-000-000 14.45
Total : 229.73
58877 1/23/2007 006685 SOFTERWARE INC W8088 EZ-Care Full Support 2007 subscription
10-440-246-000-000 360.00
Total : 360.00
58878 1/23/2007 006778 STAPLES CREDIT PLAN 012599 Misc. Office Supplies-MIS Dept.
10-380-210-000-000 30.19
9166513672 Wrong Item shipped
10-180-210-000-000 -64.61
9167194267 Wrong merchandise shipped
10-808-210-000-000 -90.47
10-180-210-000-000 81.20
10-808-210-000-000 144.29
9167761104 MECO PADDED FOLDING CHAIRS, BLK 4/PK
10-180-245-000-000 1,031.88.
10-180-245-000-000 79.97
9168126620 OFFICE SUPPLIES
10-180-210-000-000 -364.11
9168126654 Misc. Office Supplies-Code Ent Dept.
34-800-210-000-000 162.08
9168466335 OFFICE SUPPLIES-
10-370-210-000-000 30.15
Page: 12
vchlist Voucher List Page: 13
01/17/2007 8:54:49AM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
58878 1/23/2007 006778 STAPLES CREDIT PLAN' (Continued)
9168534231 Misc Office Supplies-Finance Dept.
10-140-210-000-000 193.97
10-190-210-000-000 73.68
Total : 2,036.44
58879 1/23/2007 006898 SYSCO FOOD SERVICES OF L.A. 701021319 FOOD SUPPLIES-LUNCHES &SNACKS
10-440-220-000-000 12.20
70103251.1 FOOD SUPPLIES-LUNCHES&SNACKS
10-440-220-000-000 547.81
Total : 560.01
58880 1/23/2007 010586 THE JAMIESON GROUP 2007.1 PROFESSIONAL SERVICES
10-370-255-000-000 4,500.00
Total : 4,500.00
58881 1/23/2007 007032 TRAFFIC CONTROL SERVICES INC. . 245258 K-RAIL DELIVERED& INSTALLED MT. V HILL J
16-900-220-000-000 2,700.00
16-900-220-000-000 209.25
Total : 2,909.25
58882 1/23/2007 010252 TRAFFIC OPERATIONS INC. 6519 STREET STRIPING-MT. VERNON PROJECT
46-200-267-000-000 4,134.45
6523 STREET STRIPING-MT. VERNON PROJECT
46-200-267-000-000 2,006.53
Total : 6,140.98
58883 1/23/2007 007034 TRANSPORTATION ENGINEERING 602C MichiganiB'arton Traffic Counts
32-370-250-000-000 184.00
628 06/07 TRAFF. ENG., GRANTS, CIRC. ELEMENT
10-370-255-000=000 235.00
Total : 419.00
58884 1/23/2007 010661 TRAUTWEIN CONSTRUCTION INC. 4 48"WATER SUPPLY LINE RELOCATION
32-600-205-000-000 113,729.39
32-600-208-000-000 113,72'9.39
Total : 227,458.78
Page: 13
vchlist Voucher List Page: 14
01/17/2007 8:54:49AM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
58885 1/23/2007 007220 UNDERGROUND SERVICE ALERT 1220060284 FY 06/07 DIG ALERT MONTHLY SERVICE
16-900-220-000-000 30.40
Total: 30.40
58886 1/23/2007 007539 VALLEY TIRE COMPANY 82124 FY 06/07 VEHICLE MAINT
10-180-272-000-000 15.00
Total : 15.00
58887 1/23/2007 010421 VILLAGE ENTERPRISES,.DARCY MCNAB 06-91 CONSULTANT SERVICES
10-180-255-000-000 70.00
Total : 70.00
58888 1/23/2007 001854 WESTERN EXTERMINATORS CO 306715 PEST CONTROL SERVICES
10-180-245-000-000 83.50
10-440-245-000-000 82.00
10-805-245-000-000 32.00
- 34-400-246-000-000 37.00
_ Total : 234.50
58889 1/23/2007 007938 WIRZ& COMPANY 48113 Grand Terrace welcome posters
10-180-220-000-000 150.85
48234 Business Card order-G. Koontz
10-370-210-000-000 - 38.79
Total : 189.64
58890 1/23/2007 010684 WTS-IE, C/O JONI SHAY 10216600 Membership Dues 2007-2008
10-190-265-000-000 85.00
Total : 85.00
58891 1/23/2007 00.7984 YOSEMITE WATERS 18327DEC BOTTLED-WATER
10-190-238-000=000 248.10
10440-238-000-000 38.50
10-805-238-000-000 36.95
34-400-238-000-000 7.20
Total : 330.75
.58892 1/23/2007 007995 ZUG, RICHARD 12112006 Mow& Handwork
1 Page: 14
r -
vchlist Voucher List Page: 15
01/17/2007 8:54:49AM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
-58892 1/23/2007 007995 ZUG, RICHARD (Continued)
32-600-215-000-000 85.00
34-700-777-000-000 85.00
34-700-709-000-000 85.00
12112006A Mow& Handwork on parcel
10-190-257-000-000 85.00
Total : 340.00
41###iV## 1/16/2007 007400 U. S. BANK TRUST N.A. JANUARY2007 '97 PFA COP MONTHLY PAYMENT
33-300-206-000-000 20,896.20
Total : 20,896.20
91 Vouchers for bank code: bofa Bank total : 352,633.51
91 Vouchers in this report Total vouchers : 352,633.51
I certify that to the best of my knowledge, the afore-listed checks -for payment of City and Community Redevelopment Agency
liabilities have been audited by me and are necessary and appropriate for the operation of City and Agency.
S
Larry ifonnow, Finance Director
Page: 15
CITY OF GRAND TERRACE
CITY COUNCIL MINUTES
REGULAR MEETING- JANUARY 9, 2007
A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council
Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on January
-} 9, 2007, at 6:00 p.m.
PRESENT: Maryetta Ferr6, Mayor
Lee Ann Garcia,Mayor Pro Tem
Bea Cortes, Councilmember
Jim Miller, Councilmember
Tom Schwab, City Manager
Brenda Mesa, City Clerk
Steve Berry, Assistant City Manager
Larry Ronnow, Finance Director
Richard Shields, Building&Safety Director
Gary Koontz, Community Development Director
Lt. Hector Guerra, Sheriff's Department
John Harper, City Attorney
ABSENT: None
The City Council meeting was opened with Invocation by Pastor Rick Doucette,Calvary The Brook
Church, followed by the Pledge of Allegiance by Mayor Pro Tem Lee Ann Garcia.
CONVENE CITY COUNCIL MEETING
ITEMS TO DELETE
City Manager Schwab indicated that Deputy Perez and Deputy Delo are unable-to attend the
meeting and that staff would like to place this item on a later agenda when they will be
available.
SPECIAL''PRESENTATIONS _None
CONSENT CALENDAR
CC-2007-01 MOTION BY COUNCILMEMBER CORTES,SECOND BY MAYOR PRO TEM
GARCIA, CARRIED 4-0, to approve the following Consent Calendar Items:
3A. Approve Check Register Dated January 9, 2007
',rIND
1 �
Council Minutes
January 9,2007
Page 2
3B. Waive Full Reading of Ordinances on Agenda
3C. Approval of 12-14-2006 Minutes
3D. Notice of Completion-Mt. Vernon Phase I Project (Roquet Paving)
3E. Resolution Authorizing the Submittal of a Grant Application for Street
Widening and Public Improvements on Mt.Vernon Avenue Between Raven
Way and Pico Street -
t
PUBLIC COMMENT
Dennis Kidd, 22874 Pico Street, reported that the Riverside County Transportation
Commission is going to meet. The Executive Director and his staff are proposing that the
Highgrove Metrolink Station be killed permanently. They need people from Grand Terrace
and Highgrove to go to the meeting and request that the proposal to kill the station be put off
until after SANBAG meets. The proposal is based on staff members reports that the station
is not needed, that too few people would use it, and that most of people that would use it
would be from San Bernardino County. The cost of placing the station in Highrove would
not be justified and they feel the money could be spent somewhere else. He read a letter that
Barney Barnett is sending to the Commissioners and provided a copy to the City.
Anne Wade Hornsby, 22656 Brentwood Street, reported that she went to the Highgrove
Council Meeting and the SANBAG Meeting regarding the Metrolink Station in Highgrove.
She feels that this Station would be utilized, especially with all the building that is going on
in Highgrove. She encouraged everyone to go to the meeting in support of the Station.in
Highgrove.
Patricia Farley, 12513 Michigan Street, stated that when you form committees to make
recommendations to the Council people are busy and they need to know that their integrity
is protected and that they are not blamed if the majority of the opinion is something that they
are against. They need the opportunity to have that heard and considered. She was pleased
with the presentation by the Fireworks Committee. She felt that it was the best coverage but
it is incredibly important to know who is on the Committee,how many voted and she feels
that if any member does not agree with the decision or people that do, she feels that the
details are extremely important and to take a majority vote and say that's it and not look at
the details is irresponsible. She hopes that more things in the City are done responsibly and
very detailed. She also wants to know why everyone on the Committee isn't voting. She
does hope that more people in Grand Terrace demand the details. There is a growing number
of people that realize that there are details that they should pay attention to. The laws are
there to play fair and we need to play fair on all things and be very open about all of the
details. If anyone has any questions about what happens when you don't obey the laws
please look at what is going on at the Staples Center in L.A.
Charlse Hornsby, 22656 Brentwood Street, stated that there was a report to the Legislature
I
Council Minutes
January 9,2007
Page 3
that came out on December 14, 2006 he feels had a couple of errors in it. It stated that two
dwellings that aren't even there received improvements. An address on Canal Street was
listed and an address on Michigan Street, both vacant lots. It said that no elderly or non-
elderly persons had been moved because of a Redevelopment Project and he feels that it is
not altogether true. A number of people that lived in the mobile home park that is not
defunked on Michigan were basically told to move or that they would have to move because
of eminent domain. Traffic on Brentwood Street is not good and is convinced that someone
is going to get hurt badly maybe a deputy can be on that street once in a while. He feels that
with the building in Highgrove and the Senior Housing project people are going to use Grand
Terrace Road, Preston and Brentwood as commuter streets.
REPORTS '
5A. Committee Reports
1. Emergency Operations Committee
a. Minutes of December 5, 2006
CC-2007-02 MOTION BY COUNCILMEMBER CORTES, SECOND BY MAYOR PRO TEM
GARCIA,CARRIED 4-0,to accept the December 5,2006 Minutes ofthe Emergency
Operations Committee
5B. Council Reports
Mayor Pro Tem Garcia, wished everyone a Happy New Year.
Councilmember Miller,wished everyone a Happy New Year and feels that it is going to be
a prosperous new year and that there will be new changes happening on the Council and
moving forward in a positive manner. He mentioned that there was a tragedy at the Terrace
Crest Apartments. There was a fire that displaced 27 people. Local groups and agencies
came out with support for the families that were displaced. He thanked the following
organizations for their help: The Lion's Club, The Chamber of Commerce, The Woman's
Club, Calvary the Brook Church and members of the CERT Team. He felt that it was really
fantastic to see the outpouring of love and concern from Grand Terrace and the City of
Colton. He thanked both communities for all of their help and support. He feels that in the
future a committee should be set up that can assist in the event that something like this would
happen again.
Councilmember Cortes,wished everyone a Happy New Year. She indicated that she along
with the City Manager were on scene for 4 to 5 hours on the day of the fire. It was very sad
to see what was going on. She thanked the Fire Department for doing an excellent job as.the
Incident Commander as well as Lt. Guerra. There were over 7 different fire agencies that
3
Council Minutes
January.9,2007
Page 4
were on location that day. She wished Byron Matteson a Happy Birthday. She asked that
the meeting be adjourned in memory of Robert Brown and Herman Hilkey's mother.
Mgyor Ferre, reminded that the RCTC is meeting tomorrow at 10 am in the Chambers in
Riverside at 4080 Lemon Street. In regards to the Metrolink Station, she understands that
SANBAG is going to meet with Riverside on January 18,2007. She questioned if no matter —�
what'happens tomorrow will there still be a joint meeting with SANBAG and would like a
report back to Council on it.
Councilmember Cortes, stated that she believes that the meeting will still be held and that
she will find out. She indicated that she has spoken to numerous people on behalf of the
Metrolink Station.
PUBLIC HEARING
6A. Resolution of the City Council of the City of Grand Terrace, State of California,
Approving Tentative,Parcel Map No. 06-03 (TPM 18333)
John Lampe, Associate Planner, indicated that the applicant, on behalf of the owner, is
requesting approval of the proposed tentative parcel map to divide the subject site into four
new parcels or lots as follows:Parcel 1 - 13,854.75 sq.ft.;Parcel 2- 13,749.22 sq.ft.;Parcel
3 - 10,677.11 sq. ft.;and Parcel 4-7,369.80 sq. ft. The Planning Commission unanimously
recommended that the City Council approve the requested tentative parcel map on November
16,2006. There was no opposition to this request at the.Commission's public hearing on this
matter. This request is both consistent with the R1 - 7.2 Zoning of the site and the City's
General Plan. The proposed new parcels are also compatible with the existing"lot pattern"
in the immediate area. It has been determined that this tentative parcel map proposal is
categorically exempt from the provisions of the California Environmental Quality Act
(CEQA)as a Class 15,Categorical Exemption. He indicated that the Planning Commission
and staff recommend that the City Council approve the Resolution of Approval for Tentative
Parcel Map No. 06-03.
Councilmember Cortes,questioned ifwe can put a condition that anyprospective buyers will
be notified that the property is near commercial property.
City Attorney H= , stated that it could be an appropriate condition. The property owner
will more than likely come to the City with a building proposal so he is unsure that having
this condition on the Parcel Map is necessary. It would be more likely to be a condition on
what the ultimate project is.
Community&Economic Development Director Koontz,responded that there are existing
homes on these two parcels and that once the parcel lines are created and the lot recorded
Council Minutes
January 9,2007
Page 5
they could sell that lot with the house on it.
Councilmember Cortes, stated that she would like that to be included as a condition.
Mayor Ferr6 opened the Public Hearing for discussion.
Edmundo Illabaca, 11341 Genova Road,Alta Loma, thanked the Planning Department for
all of their help.
Mayor Ferr6 returned discussion to the Council.
CC-2007-03 MOTION.BY COUNCILMEMBER MILLER,SECOND BY COUINCILMEMBER
CORTES, CARRIED 4-0, to approve the Resolution of Approval for Tentative
Parcel Map No. 06-03 (TPM 18333)
UNFINISHED BUSINESS -None
NEW BUSINESS
8A. Interview Applicants and Make Appointment to Fill Council Vacancy
CC-2007-04 MOTION BY COUNCILMEMBER CORTES, SECOND BY MAYOR PRO TEM
GARCIA,CARRIED 4-0,to appoint Dan Buchanan to fill the unexpired term on the
City Council vacated by Maryetta Ferr6 that will continue to November 2008.
8B. Community Development Block Grant(CDBG)Program Re-allocation and Award
of Contract for the Grand Terrace Target Area Road Re-Construction
CC-2007-05 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER
CORTES,CARRIED 4-0,to approve the Contract for CDBG Project#10631105 to
the lowest bidder, Roquet Paving, Inc., re-allocate $43,811 from the CDBG
Contingency Fund for project#10631105 and the balance of the remaining funding
from the General Fund unappropriated fund Balance, and approve the transfer to
account Fund 46.
8C. Calvary the Brook Request for Sewer Service
CC-2007-05 MOTION BY COUNCILMEMBER MILLER, SECOND BY MAYOR FERRE,
CARRIED 4-0,to approve the preparation of an agreement with Calvary the Brook
Church to provide temporary sanitary sewer connections for their new Church
construction in Riverside County.
G
Council Minutes
January 9,2007
Page 6
CLOSED SESSION-None
Mayor Ferr6 adjourned the meeting at 9:25 p.m.,in memory of Robert Brown and Mrs.Hilkey,until
the next CRA/City Council Meeting which is scheduled to be held on Tuesday,January 23,2007 at
6:00 p.m.
CITY CLERK of the City of Grand Terrace
MAYOR of the City of Grand Terrace
ROND TERR C
Community Services Department
Staff Report
MEETING DATE: January 23, 2007
SUBJECT: SPECIAL EVENTS PERMIT REQUESTED BY CALVARY, THE BROOK FOR THE
USE OF ROLLINS PARK FOR A SUNRISE SERVICE ON SUNDAY, APRIL 8,2007
NO FUNDING REQUIRED
BACKGROUND:
Grand Terrace Municipal Code
8.50.020 Special Events Permit.
All special events occurring on property within the city, other than that property specified
in Section 8.50.010 of this chapter, shall be prohibited.unless a properly issued special
events permit has first been obtained. As here-in-after mentioned in this chapter"special
events"means any assembly, congregation, attraction, display, entertainment,
demonstration, carnival, bazaar, circus,rodeo, or other traveling show, fair, festival, food
faire, cook-off, dance, concert or performance, or any other planned occurrence that may
attract a large number of people or which may otherwise become a hazard to the public
peace, health, safety or general welfare.
All applications for street or special events permits must be on file with the city sixty days
before the scheduled event unless a waiver is granted by the city council.
The city shall either approve or deny the application within thirty days of the date the
completed application is filed.
Discussion
Calvary, The Brook, a Christian Church based in Grand Terrace is requesting a special
events permit for their Easter Service scheduled for Sunday, April 8, 2007 at Rollins
Park. The Easter Service will take place on the center field as has happened in the past.
The City is incurring no costs for this event.
Staff has met with the representatives from the Brook to review their requests and advise
them on the City's requirements for the permit.
CONCLUSION:
3D
Staff recommends approval of the special events permit for Calvary, the Brook's Easter
Service scheduled for Sunday,April 8, 2007 at Rollins Park.
Finance Department
CITY
O
GRAIID TERR C
Staff Report
CRA ITEM( ) COUNCIL ITEM(X) MEETING DATE: January 23, 2007
AGENDA ITEM
SUBJECT: CONFERENCE TRAVEL: FINANCE DIRECTOR
FUNDING REQUIRED
NO FUNDING REQUIRED XX
DISCUSSION:
During the period of March 7-9, the California Society of Municipal Finance Officers (CSMFO)
will be holding its annual conference in Modesto, California. This will involve travel out of the
area by the Finance Director to attend and participate in the conference.
Staff is requesting authorization from the City Council for this travel. Funding is
included in the FY 2006-07 Budget.
RECOMMENDATION:
That the City Council authorize the Finance Director,Larry Ronnow, to attend the CSMFO
annual conference in Modesto, California, March 7-9, 2007.
� C
�n r NDA
Historical &Cultural Activities Committee
Minutes for December 4, 2006
The meeting was called to order at 7:10 p.m. by Chairman Pauline Grant. Those present were
Pauline Grant,Frances Carter,City Clerk Brenda Mesa,Shelly Rosenkild,Gloria Ybarra,Ann Petta
and Colleen Edmundson.
Secretary's Report:
The Minutes for November 6, 2006 were read and approved on a motion by Colleen, seconded by
Ann. Motion carried.
Treasure's Report:
The Budget shows a balance of$1,111.94. The Petty Cash balance is $423.24.
Colleen reimbursed Shelly from petty cash$30.18 for a receipt from Wal-Mart. The receipt was for
the purchase of face painting supplies used at the Fair and for black and colored ink cartridges.
Historical Report:
Ann spoke to a son of an elder Cooley whose name did not come to mind at this time. He indicated
to Ann that he has material that belonged to his father. As soon as Ann is given more information
on this she will share it with the committee. The Cooley Family has been a prominent fixture in the
community for many years.
Colleen advised that her husband had indicated to her that there is a panoramic picture from the
Cooley family that he may obtain. More information will follow as it is received.
Old Business:
The Lions Club materials have been cleared from the display case. The Toastmasters, a public
speaking club, will arrange the display case. Ann will contact Lions Club member, Roy Nix,.for
further information regarding the display case.
Anniversary Potluck Dinner
The Committee discussed the agenda for the potluck. Currently the agenda is as follows:
At 6:00 p.m., the Potluck will begin
At approximately 6:50 p.m.,the Program begins. Tony Petta,the Master of Ceremonies,will
conduct the introductions.
At around 7:00 or 7:05 p.m., the Toastmasters President will be introduced. The
t � u.3EL PtiQQMN A o T EPJI MOM'
Toastmasters Program will run for about 18 minutes.
At approximately 7:30 p:m., the cutting ofthe cake will be held.
The Council will then adjourn to the Council Chambers for their Council Meeting.
End or Program.
Brenda advised that the Program will be recorded by the City.
Potluck Decorations,Balloons, Supplies
Shelly passed out a copy,which featured pictures of different set-ups of the decorations,to
each committee member. After viewing the.pictures,the Committee agreed on the violet and
silver theme. :Colleen gave Shelly $30,00 from petty cash to cover the expense of the
decorations needed,including the balloons.
Colleen,with Shelly's help,will tend to the paper supplies,knives, forks, etc. Colleen also
has a folding table,which she will provider Shelly will bring a folding shelf for the pastries.
Ann presented-a diagram of the table set-up. It was stated that we need tables for
approximately 110 people..After discussion,the Committee approved the diagram.
Food for the Potluck
Ann will purchase the ham,butter and bread. Colleen gave Ann$40.00 from petty cash to
cover these items.
Colleen also gave Pauline$40.00 for the purchase of the turkey breasts.
Frances will purchase the punch and ice. Colleen will bring the water, approximately three
gallons are needed.
Brenda indicated that the City will provide the coffee and the cake., The Committee agreed
on a chocolate cake with white frosting and purple/lavender decorations. Brenda mentioned
that the microwave in the employee lounge may be used if necessary..
Frances will make the scalloped potatoes, Gloria will bring a vegetable dish and shelly will
bring a salad.
Shelly and Gloria will arrive at 3:30 p.m. to decorate and the other members of the
Committee will arrive at 4:00 p/.m.
Table Clips, banner
Colleen advised that a solution needs to be found concerning the attachment of the banner
to the table skirt. After discussion, no decision was made.
Colleen indicated that the table clips have been purchased.
The meeting was adjourned at 8:15 p.m. The next meeting will be January 8, 2007.
Respectfully Submitted,
Gloria Ybarra
Secretary
STAFF REPORT
CITY MANAGER'S OFFICE
CRA ITEM() COUNCIL ITEM(X) MEETING DATE: January 23,2007
SUBJECT: FOLLOW UP ON RECOMMENDATION OF THE FIREWORKS
a AD HOC COMMITTEE
FUNDING REQUIRED: YES() NO (X)
Attached to this staff report is the report to the Council on December 14,2006 regarding
the recommendation of the Fireworks Ad Hoc Committee and the various attachments.
Staff had requested at the December 14 meeting, direction from Council on whether we
would continue to allow safe and sane fireworks sales or whether the Council would seek
to ban the sale.
On December the 14"'the Councilmembers accepted the Ad Hoc Committee Report and at
the recommendation of the City Attorney took no action but rather agendized this item
for action tonight.
STAFF RECOMMENDATION
Staff recommends two possible courses of action:
1. Council accept the final Committee recommendation to keep safe and sane fireworks
legal in Grand Terrace and to continue the education, enforcement and fines.
1
2. Council reject theCommittee's recommendation and ban the use of safe and sane
fireworks in Grand Terrace. This action will require the Staff to bring forth, on a
future agenda, Ordinance#224 for rescission.
1
nn ma"1 J']
AD HOC COMMITTEE REPORT
CITY MANAGER'S OFFICE
CRA ITEM() COUNCIL ITEM (X) MEETING DATE: December 14,2006
At the Council Meeting of October 27, 2005 the City Council established an ad-hoc
committee to study the issue of fireworks in Grand Terrace. The committee was
established with the following members:
r
Kim Hathaway,Resident(Chairman)
Lou Ann Archbold,Resident
1 Lisa Curtis, Soccer
Cheri Freund,Little League
Rick Poe,TNT Fireworks
Phil Spisak, Crime Prevention Committee
Tom Wellman,Division Chief,County Fire
Lee Ann Garcia, Council Member
Tom Schwab, City Manager
Lt.Hector Guerra, Sheriffs Dept.
The committee met 6 times on the following dates:
November 28,2005 7
January 12,2006
January 23,2006
May 2,2006
August 9,2006
September 27,2006
The minutes from each of the above meetings are attached.
At the final committee meeting a motion was made to keep safe and sane fireworks legal
in Grand Terrace and to continue the education, enforcement and fines.
The motion passed 4 to 3,with 2 members abstaining.
STAFF RECOMMENDS:
COUNCIL DISCUSS THE RECOMMENDATION OF THE FIREWORKS AD HOC
COMMITTEE AND PROVIDE STAFF DIRECTION ON HOW TO PROCEED WITH
THIS MATTER
Z
Fireworks Ad Hoc Committee Meeting
September 27,2006
Members Present:
Kim Hathaway, Fireworks Chairman,Resident
Tom Schwab, City Manager
Lee Ann Garcia, City Council
Tom Wellman,Division Chief, County Fire
Al Krelnikov, Battalion Chief
Phil Spisak, Crime Prevention
Rick Poe,TNT Fireworks
Cheri Freund, Little League
Lisa Curtis, Soccer
Lou Ann Archbold, Resident
• Approved previous minutes with a revision regarding the Blue Mountain fire. The August 901
minutes stated "Regarding the Blue Mountain fire; there seems to be no evidence that
fireworks were the cause of this fire" and should say "...however fireworks could not be ,
ruled out."
• Rick stated 93% of damage caused by fireworks is from illegal fireworks or the origin is
unknown because there is no evidence.
• Suggested that there be a reward for information about the responsible parry who started the
Blue Mountain fire and add the reward to the amount of damages, which the responsible
party would have to pay.
• Lou Ann provided a letter to the committee regarding her position on opposing fireworks in
the City of Grand Terrace.
• Cheri noted that a survey of cities that banned all fireworks still had a problem with illegal
fireworks.
• Lisa noted that ruling out legal fireworks would result in an increase of illegal fireworks as
previously stated by Mike Huddleston,,County Fire Marshal's Office.
• Phil stated that she wanted to take a vote of the people of Grand Terrace. She was also
confused by the committee members for the Fire.Department: One person said this and the
other said that. It was confusing to hear opposite opinions from the same Fire Department.
• Chief Wellman responded that Mike Huddleston is a pragmatic man. He is correct about
"eliminating the legal will increase the illegal." There will be an increase. However, not
everyone that buys legal fireworks will go and buy the illegal. It's a two edged coin;
potential for disaster. There are right and wrong decisions, good and bad timing. A bad
decision at the right time is a wash. A good decision at the wrong.time, nothing happens. A
3
right decision at the right time is what you want. He added that he is against fireworks but
the question is, is this the right decision at the right time.
• Battalion Chief Krelnikov stated that during enforcement time, there are illegal fireworks up
in the air but by the time they arrive, they pull out the legal fireworks. For fire service,
banning all fireworks makes it easier. He suggested a fireworks show like Lake Arrowhead
or University of Redlands but no venue in Grand Terrace could, support a public fireworks
show. Rick noted that it wouldn't work with the Blue Mountain, wind conditions, and a
crowd of people. Lou Ann suggested a laser lights show.
• SPATS— Spatial Placement of Arial Treatments was discussed in passing. (Subject related to
controlled burns)
• Lisa was bothered by the wording in Lou Ann's letter to the committee. She has learned a lot
being on this committee. Her opinion at first was to keep safe and sane fireworks for sports
fundraisers but now she believes that banning all fireworks will increase the use of illegal
fireworks in Grand Terrace.
• Cheri said that Little League profits from fireworks but her kids and family also enjoy them.
It is a family tradition to do fireworks in their front yard. They could go to a public display
like at the Orange Show but she would rather be at home with family and friends. Also it
isn't fair to'punish Little League for the Blue Mountain fire. People can just go down the hill
and buy fireworks at one of the fifteen firework stands in Colton.
• Phil said that it is important to train children when they are young. It is a family affair like
teaching them not to steal. Allow officials to deal directly with the children and not just
leave it up to the parents like with programs like D.A.R.E. She wanted a vote of the people.
The questionnaire or a survey should've gone out to residents in their water bill. It shouldn't
be her view,but the view of the people of Grand Terrace. -
• Rick added that the age to buy fireworks according to the state law is 16 but TNT
recommends 18. He added that there was an educational booth at Grand Terrace Days.
• Lee Ann stated that her sister works for the fire department and her main concern has always
been safety. In the last two years, there has been no report of danger and the sale has helped
our sports leagues. We need something for our children to do. She enjoys doing fireworks at
home with her son; its family oriented but if she couldn't it wouldn't be the end of the world.
She is concerned about the money for the youth sports. It is a factor to consider and doesn't
believe it is as cut and dry as Lou Ann believes in her letter.
• Cheri agreed that there are other factors to consider when making the decision. If fireworks
sales were taken away from Little League,the children will be on the streets.
• Tom said he would make a recommendation to the Council so that would not happen. The
problem he felt with banning all fireworks-was criminalizing the experience for the children
because safe and sane are not the problem.. This is the first year of legitimate enforcement
and there was significantly less issues; seven citations were given. It was effective and
should be continued. Soccer paid for 1 night of patrol, TNT paid for 1 night, and the City
paid for 2 nights. There were some complaints about illegal fireworks; mostly bottle rockets.
• The question about sectioning off certain streets where all fireworks would be prohibited was
brought up again. Issues of residents feeling that those people were being favored, Council
Members' neighborhoods, and bias make that impossible.
• Rick said that safety is important to everyone. He referred to a packet he distributed at an
earlier meeting regarding some.articles and interdiction. Illegal fireworks are the problem.
The question is, are safe and sane an addition to the problem. It is the same issue
everywhere. Since the 80's, TNT has. added 20 big cities to there list. An example was
Whittier. They banned all fireworks and their problem was worse,than ever. He compared it
to drunk driving. You have to educated people about the law and then enforce it. He
provided,a list of 93 residents in Grand Terrace who support the sell of safe and sane
fireworks, also recommended enforcement in hot spots or zones.
• Lee Ann wanted to see if there was a way for the Fire Department and fireworks (Rick)to get
together somehow. Chief Wellman disagreed because their jobs are on opposite ends. He
feels a lot of it is a cultural issue. His example was Mexico. There are good people doing
illegal fireworks because in Mexico.it is legal. Lee.Ann wanted to know if there was a way
to change that. He said it is not race or ethnicities, its culture, educate, here it is against the
law. If they do it, then they are choosing to break the law. Rick referred back to the drunk
driving laws. They only work when you allow people to drink responsibly. There have been
improvements this year. Cities with control over the fireworks problems have little to do
with whether or not safe and sane fireworks are legal.or not.
• Kim stated that she doesn't want the youth sports to suffer. She appreciates the fact that
families want to be together with their children. But she doesn't understand how people
can't respect what the fire department and law enforcement are telling them. And the fact
that people are passing over what"people `in the know' are saying bothers her. She feels that
the'committee is split down the middle and now they are just beating a dead horse. She
agrees with Chief Wellman's statement that it could be a right reason at the wrong time.
Vote:
Keeping safe and sane fireworks legal and continue education, enforcement, and fines—
Ayes - Lisa, Cheri, Rick, and Tom(4)
No - Lou Ann, Kim, and Chief Wellman(3)
Abstain-Phil and Lee Ann(2)
Recommendation to the City Council:
Continue to maintain ordinance allowing the sale of safe and sane fireworks, maintain education,
and enforcement program.
Fireworks Committee
Wednesday
August 9, 2006
11:OOam
Present:
Kim Hathaway, Chairman; Lou Ann Archbold,Resident ; Phil Spisak, Crime Prevention,
Committee; Council Member Lee Ann Garcia; Brian Phelps, President GT Little League;
Lisa Curtis, GT Soccer Representative.; Rick Poe,Vice-President, Sales, TNT Fireworks;
Tom Wellman,Division Chief; County Fire; Bob Mendez,Arson Investigator, County
Fire; Lt. Hector Guerra, San Bndo. County Sherriff s Dept.; Tom Schwab, City Manager;
Jo Verhelle,Asst. to City Manager.
The group was glad to see there were 22 responses to the survey contained in the Blue
Mountain Outlook. Three letters were received and'Kim said that she received a lot of
calls from residents. It was recommended that City Council Members receive copies of
these responses.
Lt. Hector Guerra reported on the Law Enforcement Summary. Overall, calls reporting
fireworks were down from the previous years. Two felony arrests were made. Regarding
the Blue Mountain fire; there seems to be no,evidence that fireworks were the cause,of
this fire. The consensus of the committee members was also that the use of illegal
fireworks,was down this year.
Division Chief Wellman said that the fire started at 3pm and the Fire Department arrived
at 3:12pm. There was no power surge according to-Edison that might have started the
fire. The investigation had to be done after the area had been watered of course but there
is,no hard evidence that suggests it was started by fireworks. A 30ft x 30ft area was the
area investigated. The suspects have not been located even though fairly good
descriptions were given. It is hope that when school starts there will be some bragging
going on that someone will report. Lou Ann suggested that Colton High School Security
be contacted and asked to inform us.if they hear anything.
There were 2 fires over the 4th holiday that was reported. One was near Michigan and
DeBerry and was the result of fireworks (legal ones)used in a brush area.
Illegal fireworks that are confiscated are destroyed by burning in an enclosed container at
the Glen Helen academy.
Rick Poe noted that Fireworks may be sold on Indian Reservations as those are sovereign
nations.
It was asked if controlled burns make sense in areas such as Blue Mountain and Tom
Wellman said that doing that is very expensive and a lot of permissions are needed. He
suggested that we work with the Fire Dept. on vegetation management and become
educated on plants that are dangerous. Chief Wellman also said that the total cost of the
fire on Blue Mountain was somewhere between$350,000 and $500,000.
One thing that is helping is that developers are putting up block barrier walls between
houses and urban 'interface.
Chief Wellman said that residents should block their vents (exterior) if they know a fire is
coming. Otherwise embers will be sucked into the attic and will most likely catch the
house on fire.
There was concern by some Committee members that the Grand Terrace Little League
and Soccer teams will be hurt if all fireworks are banned. Other members want to just
focus on whether or not fireworks are appropriate for Grand Terrace,period. Soccer and
Little League made about$8,000 each from fireworks sales this season. Methods by
which soccer and little league could be funded were discussed. It was suggested that the
leagues ask for donations, consider other types of fundraisers, and consider increasing the
fees for the parents whose children play those sports. The response from the recreation
league reps was that no other fundraiser works as well as the fireworks booth, and
donations are very hard to come by. Also,parents do not want to pay more for their
children to play sports.
It was suggested that perhaps when the new high school is built that there could be a
fireworks show could be held in the football stadium but there are issues with insurance
but it is recognized that there are City's that provide this event. TNT does not do
fireworks shows because they are a very high risk event.
The results of the final survey of the committee members were as follows: 4 were
agreeable to keeping the safe & sane fireworks, 3 were against fireworks, 2 are undecided
and, 1 abstained.
It was moved to continue this issue to another Committee Meeting and it will be
September 27 at 1 Oam in-the City Manager's Conference Room- City Hall.
The meeting adjourned at 2:1Opm.
Fireworks Ad Hoc Committee Meeting
May,2,2006
Attending Members:
Tom Schwab, City Manager
Lee Ann Garcia, City Council
Mike Huddleston,Fire Prevention
Phil Spisak, Crime Prevention
Rick Poe, TNT Fireworks
Brian Phelps, Little League
Lisa Curtis, Soccer
Henry Perez, Soccer President, Colton Fire
Kim Hathaway, Fireworks Chairman, Resident
Lou Ann Archbold, Resident
Previous recommendation to City Council:
Sale Dates: July lst-4th 9am-9pm
Discharge: July I"-4th 9am-1,lpm
These dates were agreed upon because these were the dates that the Colton youth sports
were going.to sell but Colton is staying with the original dates of July 28-July 5. City
council wanted the committee to be aware of the proposed change.
All committee members agree to the following:
Sale Dates: June 28th-July 4th 12 noon-9pm
Discharge: June 28th-July 4th 12 noon-1 1pm
Want to keep the discharge and sale dates the same to avoid confusion.
Discussion about no fireworks in the areas of Honey Hills and Grand TerraceNista
GrandeWay. Authorities' attention would be taken away from the illegal fireworks by
watching for safe and sane in those areas.
There was a committee discussion about a questionnaire for the July edition of the Blue
Mountain Outlook.
Mike Huddleston:
• San Bernardino Co. Fire Department supports the City of Grand Terrace in its
decisions.
• San Bernardino Co. Fire Department has 46 communities in the county.
• Eight extra.people-must be.two people per car due to foot traffic the night of the
4 th
• Due to the increase in demographics-people coming in and out of town,there may
not be an answer to the problem.
• Grand Terrace will have 1 dedicated investigator.
Rick Poe:
• The fire engines serve as visibility.
• The problem with confiscating the illegal fireworks is the disposal.
• They have to pay to store and package them.
Henry Perez—President of Grand Terrace Soccer/Colton Fire Department:
• The four extra engines can't cite residents, only confiscate illegal fireworks.
• The City of Grand Terrace doesn't have a Parks &Recreation department for
youth and is the only city charging its players registration fees and lighting fees,
totaling$7,500.
Tom Schwab:
• The $5 registration fee was worked out in agreement and was negotiated for
improvements.
• No one has ever asked the City Council to drop the registration fees.
• Even if only five people are cited this year, no one was cited last year.
Committee agrees to meet again after all the calls and statistics.are gathered by
Sheriff/Fire to discuss the outcome and make any changes.
d
Fireworks Ad Hoc,Committee Meeting
January 23,2006
Discussion of possible alternatives
Lee Ann-Council Member
• Keep safe and sane fireworks
• Strong enforcement
• Strong education
• Harsh penalties for the use of illegal fireworks
• Internet options-for education and residential questionnaire
• Posters on firework stand that the 3% surcharge is going to the City to help youth sports.
Lisa Curtis-Soccer
• Change the amount of days to sale/use fireworks
• Put signs on the firework stand with a tip-line phone number and fine amounts for
violations
Brian Phelps-Little League
• Strong fines-$2000 for 1 st offense
• Strong enforcement for the first 3 years
• Anonymous tip line
• Strong education
• Signs stating the maximum fine amounts
• PSA's on what illegal fireworks can do on channel 3 several weeks prior to the 40,of July
• Citizens Patrol-maybe given the power to cite people
• Open Pico Park and Richard Rollins Park to allow residents to celebrate there
o Currently both parks close at dusk and prohibit the use of fireworks on property.
Gary Bush-Battalion Chief, San Bernardino County Fire Dept.
• Fireworks Prevention&Response Plan(Handout) for which ever way the City decides to
vote
• Revision of January 12th-up staff two engines on the 4th(also depends on what day of the
week)
Phil Spisak-Crime Prevention Committee Chairman
• Against fireworks when the City decided to allow the sale/use in GT but agrees that
sports are important to our children
• We need strong education and very strong law enforcement and penalties
• Make 2006 a test year- see how it works and how everyone responds
Lou Ann Archbold-Resident
• Doesn't think that Fireworks and Youth Sports should be contingent upon each other
• Ban all firework: use and sale including safe and sane
• Follow-up meeting after July 4, 2006 to discuss the effectiveness of the committee's
recommendation and consider putting a questionnaire in the Blue Mountain Newspaper
to get input from other Grand Terrace residents
• Statistics from law enforcement regarding how many calls, complaints, and citations.
Rick Poe-TNT Fireworks
• Key to education is initiate good enforcement- "Educate those who abide, enforce those
that don't"
• Assess a developed plan, set a goal, and see how effective it was
• A minimal change should be to change the discharge period- i.e..maybe only on the 3`d
and 4`h, anything before that is a violation
• Change sales period to July lst—4t'
• Hours of discharge end@ 1 1pm, sales@ 9pm
• Sales issues-if the sales are too restricted: people will go to another city or buy illegal
fireworks
• Tougher fine is important-support$2,000. State law maximum is $1,000
• Colton has $2000 fine for violators-scares more than catches
• Presence is important
• Restitution to the City
• Education:
o Advertise: Point of sales-firework stand,PSA's, warning signs in water bills, ad
in local newspaper
o An informative assembly@ local schools with Sheriff and Fire dept.-varying to
different age levels
• Add a 2'/2% - 3% surcharge to cover a vast majority of the cost of an extra 5 officers, 8
hour shift(est. $2,200 a day)
• TNT will pay for one 8 hr. shift(est. $2,200), ad in the newspaper, and point of sale
copies to pass out@ firework stand
Lt. Hector Guerra-Sheriff's Dept.
• Maybe allow Citizens Patrol to hand the firework tip-line
Kim Hathaway-Chairperson and Resident
• Never thought GT should sell fireworks in the first place,never saw illegal fireworks in
GT until safe and sane was allowed, and doesn't like what the fireworks do to our pets
• Only let Little League/Soccer sell fireworks
• Agrees with Lt. Guerra recommendation for 5 officers/8 hour shift for 5 days.
• Ban the use of all fireworks on:
o Grand Terrace Road and Vista Grande Way (between Mt. Vernon Ave. and
Barton Rd.)North of Grand Terrace Rd.
o Honey Hill-East of Barton including Glendora, Palm, and Westwood
• Minimum fine of$1,500 and/or jail time- supports $2,000 fine
• Zero tolerance program
• Discharge day of July 4th only, sales period July 1 st-4th
• Getting info out to GT residents
Recommendation to Council
1. Selling dates: July I"-4th 9am- 9pm
2. Discharge dates: July lst-0, 9am- l 1pm
3. Fines: $2,000 toughest possible including restitution to the City
Revise current ordinance
4. Enforcement as recommended by Sheriff and Fire Dept.
5: Maintain the current ordinance to allow youth groups
6. No fireworks of any kind in the areas of
1.) Grand Terrace Rd. and Vista Grande Way(between Mt. Vernon and Barton Rd.)
2.) Honey Hill area '
Colored map of these areas
7. Open parks on the evening of the 4th (if banning fireworks in the above areas)
8. Committee meets in Augusfor September to evaluate statistics provided by law
enforcement(Sheriff, Fire Dept., and Code Enforcement) showing the number of calls,
complaints, and.citations. Possibly a questionnaire in Blue Mtn. Outlook and on website.
9. Inform the residents with notices,newspaper ads, PSA's, flyers in water bills, posters,
Sav-On reader board, and on City website.
10. Posters on the firework stand with current ordinance and fines
11. Internal tip-phone line
12. Surcharge of 3% on fireworks to go to the city for enforcement
13. TNT will pay for one day of extra enforcement, ad in newspaper, and point of sale copies
to pass out at the firework stand(educational material)
14. Fireworks booth at Grand Terrace Days to help inform about firework safety. Maybe a
superhero mascot to go with the Hero Theme of GT Days.
Firework Ad Hoc Committee Meeting
January 12,2006
Fireworks Industry Presentation
Rick Poe-TNT Fireworks
Statewide
• Fireworks are shipped out as hazardous waste. It costs $647 a pound.
• Map of Fireworks in America(provided in packet)-
Green states allow fireworks in some form.
Two of the red states on the map (Georgia and Arizona) are now green.
• 45 out of 50 states are pro firework.
• Half allow full C fireworks.
• 14 states sell fireworks for two seasons-New Years and 41h of July.
• High Industry standards. Company voluntarily banned 1 type of firework and injuries
related to safe n sane went away.
California
• Safety&Education Program in conjunction with the Fire Marshall.
• PSA's shown through out the state.
• Started"Private Eyes"
• Zero tolerance program in Sacramento.
Youth Sports Perspective
Lisa Curtis-Soccer
• 735 players ages 4-18
• 30-35 players are allowed to play without paying because they don't turn children
away.
• Charge $70 a player- also offer family discounts
• Soccer made just over$10,000 in profit from the sell of fireworks.
• League pays:
o Light bill $3,000
o Coach's Clinic $600- coach's pay for LiveScan themselves.
o Insurance for children on the field$10,000
o Uniforms $1,400
o $5 per player for field to the city- $3,675 last year
o Field equipment$800.
o Referees $600
• Soccer is just making the budget.
Brian Phelps-Little League
• 500 players ages 5-18
• Charge $55 a player-also offer family discounts
• Other cities charge about$100 a player
• Little League received the other half of firework profits-a little over$10,000
0 Page 1 of 4
• Revenue$11,000-Expenses $16;000
• Budget is in the hole $5,000
• Little League pays:
o $20,500 registration
o $31,000 snack bar
o $10,000 sponsorships-only get a certain percentage
o $37,000 winter ball registration
o $7,621 field expenses
o $7,900 Umps
• Little League would be down$15,000 without firework sell profits.
• All the work is voluntary-only referees are paid because they couldn't get any
volunteers.
• There is no recreation/parks department anymore.
• Little League went to local business for donations the week before the start of the
World Series and received no money.
Tom stated that programs such as Gymnastics, Karate, Swim, and Halloween Hunt are back on a
voluntary basis.
The charge of$5 a player to the city is for the prep and maintenance of the field.
Rick Poe added that it is a 60/40 split with expense paid. It costs $5,000 just to set up the
firework stand on the Stater Bros property-paid by TNT. _
Grand Terrace made over$20,000 in profit.
Youth sport sells the fireworks and then pays the firework bill. Also pays sales tax and 1% goes
to the City.
Law Enforcement Budget Issue
Lt. Hector Guerra
Enforcement options-flexible on the time limits
• During the sales period(currently 7 days)recommendation of
• 1 Supervisor
• 1 Detective
• 2 Deputies
• 1 Evidence Tech
• Per Day-$2,200 8 hour shift(possibly 6pm-2am)
• Strictly to provide enforcement for fireworks
• Fireworks are not thrown in the trash or packed in an envelope.
• Required to follow department and state procedures (OSHA)
• Fireworks are explosives,must be collected as evidence and disposed of
accordingly.
q Page 2 of 4
• In the field,may be a site release but in large quantities it's a felony and are taken
to jail. People won't be happy and that is why there is a recommendation for a
Supervisor to handle these types of situations.-
• May be additional court time down the road.
• 'Maybe restitution but is determined by.the-courts.
• Most effective way of educating people is by strict enforcement and action(fines,
penalties, etc.)
_Fire Department Presentation
Gary Bush-Battalion Chief
• Fire Dept. up staffs,2 engines (8.personnel) on July 3rd but it also depends what
day the 0 falls on of the week.
• Costs $250 to contract the 2 extra engines. In there operating budget-not the city.
• Two purposes:
1. Proactive patrol
• Threats-wood shake roofs and hillsides
• Improper disposal
• Burned people
2. Working fires
• Draw in resources
• Control
• Presence for another fire.
Mike Huddleston-Fire Prevention and Investigation Supervisor
The official position of the department is they support either way the city decides to vote.
Personal opinion safe and sane don't cause fires, misuse does. If you ban safe and
sane, it will not get rid of the illegal fireworks. Banning them will increase the
use of illegal fireworks. Good people use safe and sane,borderline people use
illegal fireworks.
• The sell of safe and sane is an excellent money making program for non-
profit organizations and it goes back into the community.
• In-charge of four cities and 3 out of 4 allow safe and sane. There is no
difference.
• Past Ordinance-$1,000 fines.
• Approach the witness, write up a citation,,and seize evidence. If it is a
grocery bag size amount, it is a felony
• 39 extra officers on 4t' of July. Always 2 per car.
• Even with an extra 39 officers,:they can't get out of Fontana.
• Even if they had more personnel and money, it still wouldn't be enough to
control it.
• Rick and his associates do more year round than everyone else put
together.
• Education is the key.
Page 3 of 4
Other
Lou Ann Archbold-Resident
• Proposed questionnaire for the Blue Mountain Newspaper for residents to respond
to.
• Researched online for Soccer/Little League fundraisers and found 41,905 results
for Little League and 19,962 for soccer.
• Suggests a we-tip phone line to report firework violators.
• No shoot zone like in San Bernardino
• Allow them to sell fireworks whenever but ban the use of them in Grand Terrace.
Next meeting:
January 23, 2006
12 noon-2pm
Page 4 of 4
lY
Firework Ad Hoc Committee
November 281h 2005
1998 - Grand Terrace started the legal sell of fireworks.
Prior to 1998 - Colton Terrace Little League in Colton.
Committee was assembled to make a recommendation to the City Council on the issue of
fireworks in Grand Terrace.
Chairperson elected Kim Hathaway
Current Ordinance
Selling limitations are based on how the ordinance was written. It sets fourth when(June 28th-
July 5t' 11-:59pm) and who (youth sports-Soccer and Little League) can sell fireworks.
Lt. Guerra-Para. 1 Sect. 1 "July 5t'11:59pm"
Suggestion to change to July 4 h 10:OOpm
Also consider shortening sale period.
Tom- check if the City of Colton will shorten the length of selling days.
Lisa- if Grand Terrace isn't selling and,Colton is,people will just drive down the
hill and bring them up here. That just takes money away from our kids.
Also consider changing the amount of discharge days the people can shot off fireworks.
Rick-the ordinance is just a template of the current state law
Lee Ann- in 1998 was against fireworks because of safety,pets, and Blue Mountain. Realized
what a difference the firework sales made to Little League and Soccer and that's why she
wanted to be part of the,committee.
Positive Aspects
Tom-Revenue and the freedom to do fireworks legally
Lee Ann-positive to youth groups
Lisa-Youth sports make $12000 profit from the sell of fireworks from the one booth. Without
firework sales, sports couldn't make it without a drastic increase in participation fees. Now
it's $75 per person for uniforms,trophies, etc. Besides fundraisers, firework sales are all
the kids have. They already lost the Parks &Recreation due to funding. This is what the
City has given us.
Lou Ann- Ordinance Sect. 8
Safety concerns about why it is stated that brush and combustible material must be cleared
a certain distance from the booth is fireworks are safe and there is no danger.
Tom stated that some cities allow stands in vacant lots so clearing is needed. In Grand
Terrace only one stand is permitted and it's on asphalt.
Negative Aspects
Pets &Fires
Kim-has had four fires at/near her house (three caused by legal fireworks) 1-2 days prior to the
4th over the years. Two years ago, there were 12 fire engines fighting a fire on the bluff.
Her neighbor was shooting up illegal fireworks. She called the sheriff and fire department
and there was no answer. When CDF was around them would sit on her street on the 4th
because of the potential. Last year no patrol drove by. Used to go to Big Bear on the 4th
but now they stay home. Doesn't like fireworks because of the fire hazard but doesn't want
to take away from the kids or cause families to be unable to afford to participate in sports.
Realizes law enforcement are busy on the 4th taking care of other calls but that adds to the
problem-not enough law enforcement.
Lou Ann- emailed all council members. Lee Ann responded and passed on to fire dept. While
replacing her shake shingle roof, found a bottle rocket that had been set off.
Lives behind The Terrace Assisted Living
Wants a ban on all fireworks.
• Safe and sane are not safe-they're fire and explosives
• Too many complaints and not enough officers
• Grand Terrace is a hazardous area- dry brush.and windy
• Disturbing to our pets
Suggestions
• We Tip phone line
• Increase fine amounts
• City could provide a free and safe firework show
o Fontana- $1000 fine, 538 calls-92 citations-3 from safe and sane fireworks
o San Bernardino- charges a 10% surcharge on all fireworks that goes to law
enforcement
o Colton- $2000 fine
o Grand Terrace- since 1998 there has been an increase of illegal fireworks
Fireworks are too much of a risk.
Find another way to raise money for sports.
Lisa-not that easy. When they were trying to send the Girls softball team to the Little
League World Series,they went to all the businesses in Grand Terrace and could not get
one donation. That won't take away from the problem. Illegal fireworks are the problem.
Lt. Guerra- illegal fireworks have progressively been getting worst over the years and Grand
Terrace is no exception.
• Illegal fireworks are coming from out of town
• Task Force (early June) seizing tons of illegal fireworks
• San Bernardino has 300+officers
• Grand Terrace contracts 8 officers
• Very limited law enforcement
• Last year 25 calls on illegal fireworks
• Officers were flagged down 3x the amount of call
• Officers drive around-inform-ask for corporation
• Didn't issue any citations-criminal offense-explosives. Take the evidence and can't
just throw it in the trunk and keep patrolling. 2-3 hour turn around on an arrest.
Kim- suggests a holding area in Grand Terrace on the 4t'.
Lou Ann- increase the citation fines and give that money to youth sports
Tom- Only a small amount of the citation revenue comes back to the city and even if the city
were to write a check to youth sports,it doesn't stop the illegal fireworks.
Lee Ann—not just property value,value of education. After a recommendation is made there is
still the issue of law enforcement and youth sports.
Captain Birchfield
• The fire dept has limited resources-2 engines on the streets
• By the time they get there people stop doing fireworks.
• Safe and sane and illegal both cause fires and are dangerous.
• The key is educating the public
• Need jurisdictional education-people don't know if it's Colton or Grand Terrace
Rick Poe
• Dozens of cities-Fontana, La Puente, Chino, & San Bernardino developed a template
used by other cities, a strategy to make safe and sane work.
• Non-profit organizations were not a factor.
• Illegal fireworks are the problem, not safe and sane.
• Fireworks sold now are safer than what was sold 10-15 years ago.
• Can't catch everyone but you can scare them.
• Hasn't heard that law enforcement hasn't been told to bring down the hammer whichever
way the decision is made.
• Reports of illegal fireworks and "war zones" are the same if not more in cities that don't
allow fireworks.
A straw vote was taken
Shall we ban fireworks in Grand Terrace?
Yes-4
No-3
Abstain—2
Phil-this should be something positive. Turn the 4`h into a Grand Terrace Community day- a
way to raise money for the youth sports.
Lt. Guerra- ban all fireworks from a law enforcement point of view. It's easier to tell people that
they can't do fireworks at all then tell them that these ones are ok and these ones are not
allowed.
• 1 officer cost about$3000 for one shift
Next meeting: Thursday, January 12th 2006 @ I Oam— 12 noon
• Industry Prospective
• Youth Sports-the impact on their budget
• Fire Dept. from the last two years
• Lt. Guerra-budget costs
STAFF REPORT
CRA ITEM O COUNCIL ITEM (X) MEETING DATE: January,23, 2007
SUBJECT: REVIEW AND ASSIGN REPRESENTATIVES/ALTERNATES TO VARIOUS
ORGANIZATIONS
}ach election year it is necessary to review and make appointments to various government organizations.This year
we also have a newly appointed Council Member, Dan Buchanan, who filled the vacancy created by the election
of Maryetta Ferr6 as Mayor.
Below is a list of the organizations with the current representatives.
Omnitrans Representative: Lee Ann Garcia 1"Wednesday ea.Month
Alternate: Jim Miller 8:00 a.m.
SCAG Representative: Lee Ann Garcia 1"Thursday ea.Month
Alternate: Bea Cortes 10:00 a.m.
San Bernardino Valley Water Representative: Jim Miller No set meeting schedule
District Advisory Committee Alternate- Council can appt. anyone
~League of California Cities Representative: Maryetta Ferre First Thursday of every
Inland Empire Division Alternate: Lee Ann Garcia other month 6:30 pm
City Selection Committee Representative: Mary'etta Ferre As needed
SANBAG Representative: Bea-Cortes 1"Wednesday ea.Month
Alternate: Lee Ann Garcia 9:00 a.m.
Solid Waste Task Force Representative: Maryetta Ferre Semi-annual (April/Oct.)
Alternate: Steve Berry Wed or Thur 1:30 p.m.
Omnitrans Tec.Advisory Representative: Steve Berry
Alternate: Tom Schwab
California Joint Powers Representative: Jim Miller July of each year
Insurance Authority(Board of Alternate: Tom Schwab
Directors) Alternate: Steve Berry
San Bernardino County Gang& Representative: TMaryetta'Ferr.6 1S`Wednesday ea.Month
Drug Task Force 7:30 a.m.
RAN TERR C
Community Services Department
Staff Report
MEETING DATE: January 23, 2007
CRA ITEM O COUNCIL ITEM (X)
SUBJECT: BID AWARD AND CONTRACT APPROVAL TO CIVICPLUS FOR
THE RE-DESIGN OF THE CITY'S WEBSITE
FUNDING REQUIRED
BACKGROUND:
At the 2006 Prioritization meeting the Council rated the redesign of ,the city's website 8.6 points out of
10 points. Discussion by council included the need of increased access to information, archives of
minutes, events calendar and email notification for emergencies. The underlying goal is to have Grand
Terrace on the technology forefront---getting more residents to tune into the workings of government and
explore their city, current and/or proposed policies that affect their lives—all from their computer screen.
The City of Grand Terrace requested proposals from qualified website design firms to re-design, develop,
implement, and maintain a new City website. This will be the third generation website for the city. The
first website was designed by a local boy scout troop at no charge. The second and current website was
designed at a cost of$1800 in 2002. Council budgeted$15,000 in the FY 2006-07 Budget for the website
re-design.
Staff interviewed four firms with municipal website experience. Of these, two firms submitted a bid for
the website re-design and maintenance of the City's website. This project will involve utilizing posted
information on the existing website as well as the implementation of new information, products, and
features as suggested by the City.
ABOUT THE PROJECT:
The City's existing Internet website is www.cityofgrandterrace.org, which contains general City
information including separate pages for most,City departments. The City of Grand Terrace is committed
to building a world class website that is designed upon the ease of use from the view point of our citizens.
The City is interested in an innovative design that aids website visitors who generally know what
information they need or service they want to secure. The site shall also equally facilitate usage by
visitors who may not understand how to find that information or service within the governmental
organization. We want to make the citizen's use of our site a pleasant, informative experience with ease
of use paramount.
I. General and Desired Enhancements
tUu�V,T�,tiq
9
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1. Recreate and greatly enhance the City's existing website to be resourceful, informative, and
serve as a marketing asset that provides a citizen/business friendly environment which
emphasizes access to City services, departments and business opportunities.
2. Develop a highly beneficial, cost-effective, easy to use, interactive and architecturally sound
website that is flexible enough to support the City's internet needs for a minimum of five years.
3. The City's preferred website model calls for each City department to have some limited ability to
perform routine content management related to routine information such as the posting of
meeting dates, agendas, minutes, departmental events, removing old and outdated information
and general noticing.
4. Create a standardized format and enhanced graphical look for all pages; thereby establishing a
unified theme throughout the City's website. However, the established theme should also provide
the flexibility to allow for different City functions and some level of individuality and/or
functionality between City functions and departments.
5. For ease of use, the City'.s website must provide consistent orientation and navigational aids,
such as hierarchical menus that tell users how deep they are into a topic or subtopic as well as
homepage link or icon on each page in the same position.
6. The City anticipates a future expansion of the website to include e-commerce. The re-design
should facilitate future capability of online transactions such as utility bill payments, permit fee
payments, recreation class registration, etc.
Services to be Provided
System operations and technical features:
a. The website must provide for high-speed upload/download response times for both low and
high speed computers that are used by the average citizen.
b. As per the Americans with Disabilities Act, the City must provide the same level of service
to individuals with visual, hearing, motor, or cognitive disability that we do to the general
public. The City expects respondents to offer suggestions regarding accessibility.
c. The site should be developed to minimize loading times for analog dial-up customers.
d. The site must be designed to function effectively with common versions of software and
hardware, which must be identified in your proposal.
e. All documents, including maps and tables, should be in Portable Document Format (PDF),
HTML, or in a format approved by the city to provide ease of viewing, printing, and
downloading, and in alternate ADA acceptable download formats.
f. Include links for citizens to download any browser plug-in products, such as Acrobat
Reader, that are necessary to view information on the site.
g. The site must be compatible with current versions of commonly used Internet browsers.
Please identify proposed compatibility in your response.
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h. The site should take into consideration the City's future desire to include e-commerce
capabilities, enabling secure on-line credit card purchases, verifications, fulfillment, and
acceptance.
i. The site should include the ability to conduct e-government transactions such as on-line
permitting, park and facility reservations, class registrations, and other interactive forms for
future use.
7. Other requirements and features:
a. Cross-reference information should be hyper-linked from page to page within the website
with the Home Page link always visible.
b. Graphical files should be relative to the site and provide for quickest loading, with no use of
cartoons or caricatures.
c. The site must be designed for continuous operation 24 hours a day, 7 days a week with
exception for times of scheduled maintenance.
d. Capability to maintain an archive of existing and past records such as agendas, staff reports,
minutes, press releases, newsletters, etc.
e. Capability for City personnel to conduct routine maintenance of the site. Therefore, a system
needs to be structured for maintenance and updating capabilities by non-technical staff.
f. The proposal should include basic training for a minimum of 15 employees, training plan
and timeline for the same.
Services required after selection:
g. The selected firm's representatives may be required to attend a public meeting during the
approval process.
h. The selected firm's representatives will be required to meet with the City's project manager
and/or representatives to discuss and plan the project(s) and provide progress reports as
needed.
i. In conjunction with performance under the approved contract, the contractor may be
required to attend additional progress meetings in the event contractor is not in conformance
with the contract. These meetings will be provided at no additional cost to the City.
j. Initial draft website design templates will be provided to the City within six weeks from the
date of contract for review prior to implementation.
k. A testing period and subsequent acceptance testing period shall be provided, during which
the City may evaluate the website on City property to ensure satisfaction with the website
functions and conformance with specifications.
Selection Process
Proposals were evaluated by staff. The evaluation criteria included, the entity's experience, understanding
of the project, proposal's completeness in addressing all items in the Scope of Services, abilities to
provide high quality, flexible, responsive services and maintenance, and the proposed cost of the project.
Also taken into the cost factors were added modules, web hosting, maintenance, and the cost of any future
enhancements. CivicPlus was chosen as the company whose qualifications and proposal was determined
best-suited to the project.
Implementation timeline:
Staff will be working with CivicPlus on the timeline that includes website design, navigational
architecture, modules and site setup, testing, and employee training. Staff is expecting the new website to
be fully operational by July 1, 2007.
COST ANALYSIS
Website Design Additional Modules Hosting and Maintenance Company
$25,900 'Included $615 per month* CivicPlus
$33,885 $15,000 $700 per month** Vision Internet
*includes upgrades
**does not include upgrades
RECOMMENDATION
Staff requests:
-City Council to award the contract to CivicPlus for the re-design of the city's website.
-Additional funding of$11,000 is requested from the unapropriated balance of the General Fund.
14
CivicPlus License and Service Agreement.for City of Grand Terrace, CA Date Initiated:January 18,2007
Organization: City of Grand Terrace Web Address: http://www.cityofgrandterrace.org/index.html
Contact Name: Steve Berry E-mail Address: sberry@cityofgrandterrace.org
Street Address: 22795 Barton Rd
Address 2:
City Grand Terrace State: CA Zip Code: 92313
Phone: 909430-2226 Ext: Fax: 909-783-2600
Billing Contact: Steve Berry
Billing Address
(if different)
Billing Phone#: 909-430-2226 Fax:909-783-2600 Information required on invoices,e.g.P.O.#or Job#:
Tax ID#: 95-3316135 Sales Tax Exempt#:
Payment Terms: Annual Acct.Rep. Ashley Clayton
Terms and Conditions:
I. Annual invoicing for this contract will take place 60 days after the contract is signed or an annual anniversary invoicing date may be established
by the client.
2. Annual fees for CivicPlus services are invoiced prior to the year of service and are due by the fast of the following month.
3. Either party may terminate the agreement at the end of the contract term by providing the other party with 60 days prior notice.
4. In the event that neither party gives such notice prior to the end of the initial or any subsequent temp,this agreement will automatically be renewed
for an additional contract term
5. In the event of early termination of this agreement by the client, full payment of the remainder of the contract is required within 15 days of
termination.
6. Annual rates will automatically increase by 3%.In the event of a rate increase that exceeds 3%,CivicPlus will notify the client at least 6 months
in advance of the annual renewal.
7. - Upon completion of development,the Setup and Development Fees.will be invoiced. '
8. Modifications to the original"go-live"date by the client may result in additional fees if additional fees are incurred by CivicPlus for changing
travel arrangements.
9. Payment is due on the date annotated on the invoice for that term's service.Service will be discontinued if payment is not made within 20 days
after-the due date.Payments received will be applied first to finance charges,then to the oldest outstanding invoice.
10. If the account exceeds 60 days past due,the web service will be removed and the data will be erased.
11. CivicPlus will support designated support.contacts for the client.Support will include providing technical support and application support of the
CivicPlus system. Following initial setup, additional page design,graphic design,word processing training,and custom programming may be
contracted separately.
Page 1 of 3
CivicPlus.317 Houston St., Suite E• Manhattan,KS 66502
888-228-2233,ext.307,Fax: 785-587-8951
www.civicplus.com
Date Initiated.January I'8,2007
CivicPlus License and Service Agreement for City of Grand Terrace, CA
Project Summary Annual Fee One-Time Fee
Establish Project Timeline and Overall Project Management $ $ 500.00
Analysis of Existing Website $ $ Included
Website Design $ $ 4,900.00
Develop Navigation Architecture $ $ Included
Site Development and Hosting:Included Modules and Site Setup with 750 MB $ 7,380.00 $ 3,00.0.00
Site Development: Content migration and development—up to 200 pages $ $ 5,000.00
On-site Review and Test: 1 day prior to training $ $ 2,900.00
Training:4 days of on-site training $ $ 9,600.00
Go-live and project review $ $ Included
Marketing $ $ Included.
Total $ 7,380.00 $ 25,900.00
INCLUDED MODULES AND SERVICES
O Archive Center I@ Opinion Poll
❑O Banner Development-3 Additional 17 Photo Gallery
O Bid Posting ❑O Quicklinks
❑x Business Directory O RequestTracker for 10 users
❑O Document Center ❑O RSS
O Dynamic Breadcrumbs 17 Slideshow
17 Dynamic Sitemap O' Staff Directory
O E-Commerce O Other:
O Events Calendar Administrative Modules&Services
0 FAQ O Additional Domains
O Forms Creation(2 form•to email) O Automated pdf converter
17 Forms Development Tool O Links Redirect
O Intranet O Online Web Statistics
0 Job Posting 17 Printer Friendly
O News Flash ❑x Rotating Content
❑x Notify Me Email Subscription 0 Search Engine Registration
O Online Job Application 17 Site Search and Site Search Log
O Website Administrative Log
Setup Notes: CivicPlus will develop a unique website for the client.Upon approval of the design,the selected services will be
established with on-going review by the client.Upon completion of training,the client will be responsible for updating and
maintaining their website.CivicPlus will continue providing updates to the software and maintain the content and data.
Page 2 of 3
CivicPlus e 317 Houston St., Suite E a Manhattan,KS 66502
888-228-2233,ext.307,Fax:785-587-8951
www.civicplus.com
. U�
Date Initiated.January 18,2007
CivicPias License and Service Agreement for City of Grand Terrace, CA
Additional Training: Training that involves billable time beyond the contracted amount will be documented and invoiced.Written
approval by the client is necessary before billable time is incurred.
Support:Page development support and technical support provided free throughout the terms of the contract.Technical problems
with the software are addressed throughout the contract period at no charge.
Additional Projects:Projects that involve billable time beyond the contracted amount will be documented.Written approval by
the client is necessary before billable time is incurred.
Maintenance Upgrades:Maintenance upgrades to the CivicPlus service are provided at no extra charge.Additional modules may
be purchased and activated at any time
Indemnification and Liability
Grand Terrace shall defend,indemnify and hold harmless CivicPlus,its partners,employees, and agents from and against any and
all lawsuits, claims,demands,penalties,losses,fines,liabilities, damages, and expenses including attorney's fees of any kind,
without limitation, in connection with the operations of Grand Terrace and installation of software contemplated by this
agreement,or otherwise arising out of or in any way connection with the CivicPlus'provision of service and performance under
this agreement.This section shall not apply to the extent that any loss or damage is caused by the gross negligence or willful
misconduct on the part of CivicPlus.
CivicPlus will not be liable for any act, omission of act,negligence or defect in the quality of service of any underlying carrier or
other service provider whose facilities or services are used in furnishing any portion of the service received by the customer.
CivicPlus will not be liable for any failure of performance that is caused by or the result of any act or omission by customer or any
entity other than CivicPlus that furnishes services,facilities or equipment used in connection with CivicPlus services or facilities.
Except as expressly provided in this agreement,CivicPlus makes no expressed or implied representations,or warranties,including
any warranties regarding merchantability or fitness for a particular cause.
Development Specifications
Additional development specifications and requirements will follow upon commencement of the project.
Acceptance:
We the undersigned,agreeing to the conditions specified in this document,understand and authorize the provision of services outlined in
this contract.
Mayor Maryetta Ferre Date
Grand Terrace
Name Date
CivicPlus
Please fax the above contract as soon as possible to
FAX Number: 785-587-8951
For any billing questions,Accounting can be reached at 888-228-2233,ext.215
Support can be reached at:
888-228-2233,ext.307
785-587-1853,ext.307
Page 3 of 3
CivicPlus .317 Houston St.,Suite E. Manhattan,KS 66502
888-228-2233,ext. 307,Fax: 785-587-8951
www.civicplus.com
RAND TERR C
Community Services Department
Staff*Report
MEETING DATE: January 23, 2007
r�
CRA ITEM O COUNCIL ITEM (X)
SUBJECT: COUNCIL TO SET A DATE AND TIME FOR 2007-08
PRIORITIZATION WORKSHOP
NO FUNDING REQUIRED
BACKGROUND:
Since 2605, the City Council, has established a Prioritization Workshop as part of their
regular public meeting process. .Staff is requesting that the council decide upon a date
and time for the 2007-08 Prioritization Workshop.
Two dates that are available within the time frame usually held are February 20th or March
13th. The Community Room is available for the 4 p.m.time slot for either dates.
RECOMMENDATION
Staff requests direction,from City Council on a date and time for the 2007-08 Prioritization
Workshop.