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06/12/2007 TILE C P t.1 T y ; O n 1 GRemo TERR CE Julie 12,-200/ . 22795 Barton Road_ Grand Terrace' California 92313-5295 - j; Civic Center = i (909)824-6621 Fax(909)783-7629 Fax(909)783-2600 - : CITY OF GRAND:, TERRACE Maryetta Ferre Mayor Lee Ann Garcia CRA/CITY--COUNCIL: " Mayor Pro Tem_ ,- - Bea Corfes REGULAR MEETINGS' Jim Miller Dan Buehapan 2ND AND 4TH..''Tuesday = 6 00 p m ;Council Members _ •- • • Thomas J.Schwab - City Manager - Council Chambers ; Grand Terrace,Civic,ICenter 22795,Barton Road Grand 'Terrace;CA.92313-5295,- ' ! CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS JUNE 12, 2007 GRAND TERRACE CIVIC CENTER 6:00 PM 22795 Barton Road THE CITY•OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990:IF YOU REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS'MEETING,,PLEASE=CALL THE CITY CLERK'S OFFICE AT-(909)824-6621 AT.L-EAST 48:HOURS PRIOR TO,THE MEETING. IF YOU-DESIRE TO ADDRESS'THE CITY COUNCIL DURING THE MEETING,PLEASE COMPLETE A REQUEST TO SPEAK FORM AVAILABLE'.AT THE ENTRANCE AND PRESENT IT TO THE CITY CLERK, SPEAKERS WILL BE CALLED UPON BY THE MAYOR AT THE APPROPRIATE TIME. * Call to Order- * Invocation-Pastor Rick Doucette,Calvary,The Brook Church * Pledge of Allegiance- * Roll Call- STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION r� CONVENE COMMUNITY REDEVELOPMENT AGENCY 6 PM 1. Approval of 05-22-2007 Minutes Approve 2. Annual Statement of Investment Policy Adopt ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS-None 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. I A. Approve Check Register Dated June 12,2007 Approve B. Waive Full Reading of Ordinances on Agenda C. Approval of 05-22-2007 Minutes Approve D. Annual Statement of Investment Policy Adopt E. Fiscal Year 2007-2008 Appropriations Limit Adopt F. State COPS Grant FY 2007-2008 Allocation Approve 9 COUNCIL AGENDA 06-12-2007 PAGE 2 OF 2 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION G. Notice of Completion Newport Road CDBG.Project Accept (Roquet Paving) 4. PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law,the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. 5. REPORTS A. Committee Reports 1. Historical&Cultural Activities Committee a. Minutes of May 7,2007 Accept 2. Emergency Operations Comnuttee a. Minutes of May 1,2007 Accept B. Council Reports 6. PUBLIC HEARINGS -None 7 UNFINISHED BUSINESS-None 8. NEW BUSINESS A. Transfer Refuse Agreement USA Waste of California DBA Approve Waste Management of the Inland Empire to Burrtec Waste Industries,Inc. 9. CLOSED SESSION-None ADJOURN THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON TUESDAY,JUKE 26,2007 AT 6:00 P.M. ....................................................................................................................... AGENDA ITEM REQUESTS MUST BE SUBMITTED INT WRITING TO THE CITY CLERK'S OFFICE NO LATER THAN 14 CALENDAR DAYS PRECEDING THE MEETING. r CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - MAY 22, 200 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on May 22, 2007 at 6:00 p.m. PRESENT: Maryetta Ferre, Chairman Lee Ann Garcia, Vice-Chairnan Bea Cortes, Agency Member Dan Buchanan, Agency Member Tom Schwab, City Manager Brenda Mesa, City Clerk Steve Berry, Assistant City Manager Larry Ronnow, Finance Director Richard Shields, Building& Safety Director John Harper, City Attorney Lt. Hector Guerra, Sheriff's Depar ment ABSENT: Jim Miller, Agency Member Gary Koontz, Community Development Director CONVENE COMMUNITY REDEVELOPMENT AGENCY AT 6:00 P.M. APPROVAL OF.05-08-2007 MINUTES CRA-2007-13 MOTION BY AGENCY MEMBER CORTES,SECOND BY AGENCY MEMBER BUCHANAN,CARRIED 4-0-1-0(AGENCY MEMBER MILLER WAS ABSENT), to approve the May 8, 2007 Community Redevelopment Agency Minutes. 2007 - 2008 CRA BUDGET RESOLUTION CRA-2007-14 MOTION BY AGENCY MEMBER CORTES,SECOND BY AGENCY MEMBER BUCHANAN,CARRIED 4-0-1-0(AGENCY MEMBER MILLER WAS ABSENT), to adopt a Resolution for the 2007-2008 Fiscal Year Budget of the Community Redevelopment Agency of the City of Grand Terrace,approving total appropriations of$11,816,449,to be funded by estimated revenues of$9,395,093 and available fund balance of$2,421,356. Chairman Ferre adjourned the Community Redevelopment Agency Meeting at 6:10 p.m., until the next CRA/City Council Meeting that is scheduled to be held on Tuesday,June 12,2007 at 6:00 p.m. I CRA AGENDA ITEM NO. Community Redevelopment Agency Minutes May 22,2007 Page 2 SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment - Agency of the City of Grand Terrace d CITY OF GRAND TERRACE REDEVELOPMENT AGENCY Finance Department "t,5 t P:,"P!07) CRA ITEM (X) COUNCIL ITEM MEETING DATE: June 12, 2007 AGENDA ITEM SUBJECT: ANNUAL STATEMENT OF INVESTMENT POLICY FUNDING REQUIRED NO FUNDING REQUIRED XX The Government Code requires that the Treasurer present an annual Statement of Investment Policy to the governing body for review. The current investment policy was last adopted in June 2006. The policy procedures are the same for both Agency and City. There are no procedural changes proposed for this year's policy. o Staffrecommends that Agency Board: Adopt a resolution for the annual Statement of CRA Investment Policy. CRA AGENDA ITEM NO. COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE INVESTMENT POLICY 1.0 POLICY It is the policy of the CPA of Grand Terrace to invest funds in a manner which will provide the highest investment return with the maximum security while meeting the daily cash flow demands of the CPA and conforming to all statutes governing the investment of CRA funds . 2 .0 SCOPE This investment policy applies to all financial assets of the CPA. These funds are audited annually and accounted for in the Comprehensive Annual Report. Funds include the Capital Project Fund, Debt Service Fund and Low-Moderate Income Housing Fund. 3 .0 PRUDENCE Investments shall be made with judgment and care, under circumstances then prevailing which persons of prudence, discretion and intelligence . exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. The standard of prudence to be used shall be the "prudent person" standard and shall be applied in the context of managing an overall portfolio . Investment officers acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal responsibility and/or liability for an individual security' s credit risk or market price changes . 4.0 OBJECTIVE The primary objectives, in order of priority, of the investment activities shall be : 1 . SAFETY: Safety of principal is the foremost objective of the investment program. Investments of the CPA shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, diversification is required in order that potential losses in individual securities do not exceed the income generated from the remainder of the portfolio . -1- Tf' I COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE INVESTMENT POLICY 2 . LIQUIDITY: The investment portfolio will remain sufficiently liquid to enable the CPA to meet all operating requirements which might be reasonably anticipated. 3 . YIELD: The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and the cash flow characteristics of the portfolio. 5.0 DELEGATION OF AUTHORITY Authority to manage the investment of surplus funds is derived from California Government Code Section 53600, et seq. , and this policy. Management of bond funds is controlled by Government Code 5922 (d) and such investments must conform to the requirements of the bond indenture. In some cases, it may be appropriate for investment of bond proceeds to cover a longer duration than those limits established for surplus (operating) funds . Management responsibility for the -investment program: is hereby delegated to the Treasurer, who shall establish procedures and operate the investment program consistent with this investment policy. Procedures may include, but not limited to, references to : safekeeping, PSA repurchase agreements, wire transfer agreements, collateral/depository agreements and banking services contracts, as appropriate. Treasurer may delegate authority to subordinates for day to day investment transactions . No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Treasurer. 6. 0 ETHICS AND CONFLICTS OF INTEREST Officers and employees involved in the investment process shall refrain from personal business that could conflict with the proper execution of the investment program, or which could impair their ability to make impartial investment decisions . -2- COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE INVESTMENT POLICY 7.0 AUTHORIZED FINANCIAL INSTITUTIONS AND DEALERS The Agency will prohibit the utilization of outside investment advisors . The Treasurer may select any financial institution/ - broker/dealer, selected by credit worthiness, who are authorized to provide investment services in the State of California. No public deposit shall be made except in a qualified public depository as established by state laws . For broker/dealers of government securities and other investments, the Treasurer shall select only broker/dealers who are licensed and in good standing with the California Department of Securities, the Securities and Exchange Commission and the National Association of Securities Dealers . 8.0 AUTHORIZED INVESTMENTS: The CRA of Grand Terrace is empowered by statute and authorized by Agency Board to invest in the following: A. U.S. TREASURY OBLIGATIONS (TREASURY BILLS, TREASURY NOTES) . B. REPURCHASE AGREEMENTS. C. CERTIFICATES OF DEPOSIT WITH STATE BANKS, NATIONAL BANKS, STATE OR FEDERAL SAVINGS ASSOCIATIONS, STATE AND FEDERAL CREDIT UNIONS IN CALIFORNIA, that are fully insured by federal or State deposit insurance. The Treasurer may waive collateralization in lieu of deposit insurance . D. NEGOTIABLE CERTIFICATES OF DEPOSIT, COLLATERALIZED WITH U.S. TREASURY OBLIGATIONS HAVING A MARKET VALUE OF 110%. The Treasurer may, at his discretion, waive security for that portion of a deposit that already is covered by federal or State deposit insurance. -3- COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE INVESTMENT POLICY E. PASSBOOK, SAVINGS ACCOUNTS PLACED WITH FEDERAL OR STATE BANKS OR CREDIT UNIONS, that are fully insured by federal or State deposit insurance. The Treasurer may waive collateralization in lieu of deposit insurance. F. SECURITIES ISSUED BY FEDERAL AGENCIES. G. LOCAL AGENCY INVESTMENT FUND (LAIF) , Special fund of the State Treasury in which local agencies are allowed to pool their funds for investment purposes up to a maximum of $40 Million. LAIF will have its own investment policy that will differ from the CRA. H. MUTUAL FUNDS, issued by diversified management companies as defined by Section 23701m of the Revenue and Taxation Code, provided that the portfolio of such investment company or investment trust is limited to U. S . government obligations or agencies of the federal government and repurchase agreements fully collateralized by such securities . ---' I. POOLS AND OTHER INVESTMENT STRUCTURES INCORPORATING INVESTMENTS PERMITTED IN CALIFORNIA GOVERNMENT CODE SECTIONS 53601 AND 53635, such as local government investment pools sponsored by counties and joint powers authorities . These entities may have their own investment policy that will differ from that of the CRA of the City of Grand Terrace. 9 .0 COLLATERALIZATION: All certificates of deposit must be collateralized by U. S. Treasury obligations held by a third party. The Treasurer may waive this requirement up to the amount already insured by federal or State deposit insurance. 10. SAFEKEEPING AND CUSTODY: All securities purchased from broker/dealers shall be conducted on a delivery vs . payment (DVP) basis and shall be held by a third party custodian designated by the -4- 1 .J' COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE INVESTMENT POLICY Treasurer and evidenced by safekeeping receipts . This would not apply to any book-entry direct purchasds from the U. S . Government. 11. DIVERSIFICATION: The CRA will diversify its investments by security type and institution. 12 . INVESTMENT POLICY ADOPTION: The Investment Policy shall be approved by Agency Board and adopted by resolution of the CRA. This policy has been reviewed and approved by the CRA Board on June 12 , 2007 . 5 - t COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE INVESTMENT POLICY Adopted by Board 5/08/97 Amended 6/26/97 Amended 8/27/98 Adopted 9/10/98 Amended 1/25/00 Adopted 1/25/01 Adopted 2/14/02 Adopted 2/13/03 Amended 6/24/04 Adopted 6/9/05 Adopted 6/22/06 6 - RESOLUTION NO. 2007- A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE, CALIFORNIA,ADOPTING AN INVESTMENT POLICY FOR THE AGENCY WHEREAS,California Governinent Code 53646(2)states that the Treasurer or Chi efFiseal Officer may annually render to the governing legislative body a Statement of Investment Policy, which the governing body shall consider at a public meeting; NOW THEREFORE, the Board of Directors of the Community Redevelopment Agency does hereby resolve, declare, determine, and order as follows: Section 1. The Board has reviewed and considered the Statement of Investment Policy in a public meeting. Section 2. That the Statement of Investment Policy attached hereto and incorporated herein by reference is the adopted Investment Policy for the Agency. Section 3. The appropriate officers, agents and employees of the Agency are hereby authorized and directed, on behalf of the Agency, to invest available funds, from time to time, in accordance with the Statement of Investment Policy. PASSED, APPROVED, AND ADOPTED this 121h day,of June, 2007. ATTEST: Secretary of the Grand Terrace Community Chairman of the Grand Terrace Community Redevelopment Agency Redevelopment Agency Check Register Dated June 12, 2007 Nchlist Voucher List Page: 1 06/06/2007 8:28:04AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice - Description/Account Amount 59584 5/17/2007 005702 PUBLIC EMPLOYEES' RETIREMENT PRend 0504200 Contributions for PRend05O42007 10-022-62-00 18,401.39 Total : 18,401.39 59585 5/18/2007 001840 CITY OF COLTON Feb-Mar. 2007 Feb. - March Wastewater Treatment _ 21-570-802-000-000 195,785.84 Total : 195,785.84 59586 5/21/2007 010290 KAISER PERMANENTE 00-0005559630, HEALTH INS.-LEE ANN GARCIA 10-110-142-000-000 429.00 Total : 429.00 59587 5/21/2007 010367 LOMA LINDA UNIV HEALTH CARE EG07778018MA NEW HIRE EXAMS & EMPLEE ILLNESS/INJURIES 10-190-224-000-000 80.00 Total : 80.00 59588 5/22/2007 001206 ARROWHEAD CREDIT UNION APRIL-MAY April-May 2007 City Visa Charges 10-110-220-000-000 81.39 10-110-270-000-000 2,407.38 10-120-210-000-000 91.04 10-120-270-000-000 739.12 = 10-180-220-000-000 383.93 10-180-268-000-000 84.58 10-180-270-000-000 640.67 10-180-272-000-000 43.58 10-380-701-000-000 236.04 10-440-219-000-000 82:95 10-440-223-000-000 154.20 10-440-228-000-000 104.00 23-200-12-00 359:36 23-200-14-00 694.33 32-200-210-000-000 27.90 32=370-268-000-000 432.00 34-800-220-000-000 394.16 Total : 6,956.63 Page: 1 COUNCIL AGENDA ITEM NO.�j i'-}- vchlist Voucher List Page: 2 06/06/2007 8:28:04AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 59589 5/22/2007 010756 CORONA, MIGUEL SWP-01 Entertainment Deposit-GT Days 2007 23-200-12-00 300.00 Total : 300.00 59590 5/30/2007 005702 PUBLIC EMPLOYEES' RETIREMENT PRend05182001 Contributions for PRend 5/18/07 10-022-62-00 18,365.29 Total : 18,365.29 59591 5/30/2007 001907 COSTCO#478 1720 C. CARE SUPPLIES 10-440-228-000-000 131 19 10-440-220-000-000 43.73 Total : 174.92 59592 5/30/2007 005584 PETTY CASH 05302007 REPLENISH PETTY CASH 23-200-12-00 25.00 23-200-61-00 50.00 10-110-210-000-000 29.70 10-125-210-000-000 6.24 10-125-270-000-000 92.00 10-140-210-000-000 58.23 10-140-268-000-000 38.80 10-172-210-000-000 8.60 10-180-220-000-000 21.55 10-180-268-000-000 400 10-370-271-000-000 25.83 10-440-245-000-000 13.71 10-804-220-000-000 56.14 10-808-246-000-000 25.84 16-900-254-000-000 9.14 10-180-270-000-000 23.12 Total : 487.90 59593 5/31/2007 010052 MASON, JAYE 06072007 Birthday Bonus 17-910-110-000-000 50.00 Total : 50.00 59594 5/31/2007 006780 MESA, BRENDA 060907 Birthday Bonus 10-125-110-000-000 50.00 Page: 2 J vchlist Voucher List �' Page: 3 06/06/2007 8:28:04AM CITY 60 GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 59594 5/31/2007 006780 MESA, BRENDA (Continued) Total : 50.00 59595 5/31/2007 010061 HERNANDEZ, YOLANDA 061907 Birthday Bonus 10-440-110-000-000 50.00 Total : 50.00 59596 5/31/2007 010060 BOUSTEDT, MICHELLE 06282007 Birthday Bonus 10-140-110-000-000 50.00 Total : 50.00 59597 5/31/2007 010760 AVILA, MARSHA 06022007 Birthday Bonus 10-440-110-000-000 50.00 Total : 50.00- 59598 6/4/2007 010447 STUDIO 33 PRODUCTIONS 06092007 G.T.DAYS STAGE, SOUND EQUIP 23-200-12-00 5,348.00 Total : 5,348.00- 59599 6/4/2007 010763 MC NEW, PHILLIP ROBERT 06092007 Musical Entertain ment-GT Days 23-200-12-00 400.00 Total : 400.00 59600 6/4/2007 010762 SMITH, RYAN 06092007 Photography Service-GT Days 2007 23-200-12-00 500.00 Total : 500.00 59601 6/4/2007 010626 MONTES, MARIA 06092007 Cash Box Change-GT Days 2007 23-200-12-00 250.00 Total : 250.00 59602 6/4/2007 010216 UNIVERSITY OF CALIFORNIA 07PO2 Musical Entertain ment-GT Days 23-200-12-00 500.00 Total : 500.00 59603 6/4/2007 010751 SOUTHWEST PISTOLERO PRODUCTION GT-07-SWP Entertain ment-GT Days 2007 23-200-12-00 800.00 Total : 800.00 Page: 3 vchlist Voucher List Page: 4 06/06/2007 8:28:04AMI CITY OF GRAND TERRACE (Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 59604 6/4/2007 010509 KHB VIDEO GT-07 Video Services-GT Days 2007 23-200-12-00 1,038.15 Total : 1,038.15 59605 6/5/2007 003858 J.Z.'S PARTY CHARM GT2007 Table rentals/umbrellas-GT Days 23-200-12-00 4,749.26 Total : 4,749.26 59606 6/5/2007 010681 COLTON YELLOWJACKETS GT-2007 Band Performance-GT Days 23-200-12-00 1,000.00 Total : 1,000.00 59607 6/5/2007 004587 MANAGED HEALTH NETWORK MHN JUNE MHN INSURANCE 10-120-142-000-000 17.83 10-125-142-000-000 -11.89 10-140-142-000-000 17.84 10-172-142-000-000 2.70 10-175-142-000-000 1.83 10-180-142-000-000 27.90 10-370-142-000-000 12.70 10-380-142-000-000 5.94 10-440-142-000-000 136.75 10-450-142-000-000 8.67 21-572-142-000-000 5.94 32-370-142-000-000 3.27 34-400-142-000-000 10.26 34-800-142-000-000 9.98 Total : 273.50 59608 6/5/2007 010764 SAFEGUARD DENTAL&VISION May, 2007 MAY SAFEGUARD DENTAL/VISION INSURANCE 10-022-61-00 390.62 Total : 390.62 59609 6/5/2007 005452 PACIFICARE OF CALIFORNIA 1001632681 JUNE PACIFICARE HEALTH INS Page: 4 r vchlist �irui:her List Page: 5 06/06/2007 8:28:04AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 59609 6/5/2007 005452 PACIFICARE OF CALIFORNIA (Continued) 34-400-142-000-000 499.73 34-800-142-000-000 260.54 10-120-142=000-000 929.71 10-125-142-000-000 570.80 10-140-142-000-000 1,263.90 10-172-142-000-000 149.68 10-175-142-000-000 104.11 10-180-142-000-000 1,101.06 10-370-142-0007000 902.25 10-380-142-000-000 310.26 10-440-142-000-000 849.69 10-450-142-000-000 390.81 21-572-142-000-000 350.27 32-370-142-000-000 251.23 10-110-142-000-000 501.68 10-022-61-00 8,147.24 Total : 16,582.96 59610 6/5/2007 010737 WESTERN DENTAL SERVICES INC. 1395 750PLUS JUNE WESTERN DENTAL INSURANCE 10-022-61-00 90.15 - Total : 90.15 59611 6/5/2007 010731 STANDARD INSURANCE COMPANY . 00 513170 0007 JUNE PRODENT DENTAL INSURANCE 10-022-61-00 935.56 10-110-120-000-000 44.08 Total : 979.64 59612 6/12/2007 001001 AA EQUIPMENT CO. INC. 097363855 EQUIP. MAINTENANCE- 10-450-246-000-000 142.33 7362436 EQUIP. MAINTENANCE- 10-450-246-000-000 334.52 Total : 476.85 59613 6/12/2007 010749 AAMCO TRANSN41SSIONS 135427 REPAIR-DURANGO 10-180-272-000-000 2,338.00 Total : 2,338.00 Page: 5 vchlist Voucher List Page: 6 06/06/2007 8:28:04AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 59614 6/12/2007 001024 ACCENT PRINT& DESIGN 252252 NEWSLETTER PRINTING 10-805-222-000-000 120.68 Total : 120.68 59615 6/12/2007 001213 AT &T MAY May dsl service-Child Care Dept. 10-440-235-000-000 69.16 Total : 69.16 59616 6/12/2007 001713 CA. DEPT OF TRANSPORTATION 177685 April 1-215 Traffic Signal Maint/Repairs 16-510-238-000-000 38.00 Total : 38.00 59617 6/12/2007 001705 CA. STATE DEPT. OF JUSTICE 623176 BACKGROUND CHECKS/FINGERPRINTS 10-190-226-000-000 64.00 Total : 64.00 59618 6/12/2007 001685 CALIFORNIA JOINT POWERS PRIM00141 General Liability/Workers Comp Deposit 10-190-260-000-000 90,168.00 Total : 90,168.00 59619 6/12/2007 010754 CASTRO, LUIS 05102007 Rental Inspection Refund 10-400-08 95.00 Total : 95.60 59620 6/12/2007 001810 CITY NEWSPAPER GROUP 1648 PUBLICATION OF PUBLIC HRG NOTICES 10-370-230-000-000 232.70 1648A Publication of Public Hearing Notices 10-370-230=000-000 39.25 Total : 271.96 59621 6/12/2007 010702 CITY OF YUCAIPA 1819 Feb/Mar Percholrate fee litigation fees 10-160-250-000-000 1,771.67 Total : 1,771.67 59622 6/12/2007 001867 COMMERCIAL LANDSCAPE SUPPLY 149891 Misc. Maintenance Supplies-Parks 10-450-245-000-000 603.49 Total : 603.49 r� J Page: 6 vchlist Vju�iher List Page: 7 06/06/2007 8:28:04AM CITY QF' GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 59623 6/12/2007 001907 COSTCO#478 1730 C. CARE SUPPLIES 10-440-228-000-000 95.61 10-440-220-000-000 31.87 Total : 127.48 59624 6/12/2007 010618 CREATIVE DYNOMITE 1362 TRI-FOLD BROCHURE DESIGN/EDITING 32-370-230-000-000 595.00 1368 FLYER DESIGN 32-370-230-000-000 600.00 Total : 1,195.00 59625 6/12/2007 001942 DATA TICKET INC. 20697 MONTHLY PARKING CITE PROCESSING 10-140-255-000-000 100.00- Total : 100..00 59626 -V12/2007 003210 DEPT 32-2500233683 004793/101370E Misc Supplies-GT Days 23-200-.12-00 53.70 014366/234418E MAINT SUPPLIES 10-450-245-000-000 100.92 0143661234418E Misc Maintenance Supplies-Sweeper 16-900-254-000-000 36.61 014366/234418E Misc Maintenance Supplies-Comm Svcs 10-180-218-000-000 304.56 015703/102083( MAINT SUPPLIES 10-450-245-000-000 53.70 015703/102083( Misc. Maintenance Supplies-Parks - 10-450-245-000-000 36.96 017905/901192� MAINT SUPPLIES 10-180-245-000-000 59.34 017905/901.192f Misc Maint. Supplies-Child Care 10-440-245-000-000 25.22 021443/503962� Park Maintenance Supplies 10-450-245-000-000 48.62 030128/901328": Misc Supplies-GT Days 23-200-12-00 145.35 Total : 864.98 Page: 7 vchlist Voucher List Page: 8 06/0612007 8:28:04AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 59627 6/12/2007 002740 FRUIT GROWERS SUPPLY 32087849 Misc. Park Irrigation Supplies 10-450-245-000-000 104.50 Total : 104.50 59628 6/12/2007 002835 GIBSON DISCOUNT 103404 CLEANING SUPPLIES 10-440-228-000-000 53.99 Total : 53.99 59629 6/12/2007 002930 GRAINGER 9298485211 Misc. EOC Supplies 10-808-247-000-000 430.90 9298600389 Misc EOC Supplies 10-808-247-000-000 27.38 Total : 458.28 59630 6/12/2007 010152 GREATER RIVERSIDE CHAMBER GRCC-2007 Riverside Leadership Luncheon - 10-180-270-000-000 45.00 Total : 45.00 59631 6/12/2007 003020 GREENWOOD'S UNIFORM COMPANY 15280 UNIFORMS _ 10-180-218-000-000 200.34 Total : 200.34 59632 6/12/2007 010559 GST-JAGUAR RV1601004 Hourly Labor Charges Server Maintenance 10-380-249-000-000 95.00 Total : 95.00 59633 6/12/2007 010753 HANSEN, VERNAL 05172007 Rental Inspection Refund 10-400-08 95.00- - Total : 95.00 59634 6/12/2007 010347 IEEE COMPUTER SOCIETY 41632231 New Membership/Digital Library 10-380-274-000-000 207.00 Total : 207.00 59635 6/12/2007 010761 INTERNATIONAL CODE COUNCIL 2007-2008 2007-2008 Class A Membership dues 10-172-265-000-000 25.00 Total : 25.00 Page: 8 vchlist Voucher List Page: 9 06/06/2007 8:28:04AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 59636 6/12/2007 004320 LAWNMOWER CENTER 25753 LAWNMOWER/TRIMMER REPAIRS 10-180-246-000-000 167.36 5543 LAWNMOWER/TRIMMER REPAIRS 10-180-246-000-000 82.13 Total : 249.49 59637 6/12/2007 010690 LSA ASSOCIATES INC. 78172 EIR FOR BLUE MTN SR. VILLAS 34-500-726-000-000 2,668.92 Total : 2,668.92 59638 6/12/2007 010669 MERRY MAIDS 6376 MONTHLY CLEANING- 34-400-246-000-000 125:00 Total : 125.00- 59639 6/12/2007 010546 MPOWER COMMUNICATIONS 387767-JUNE June-Utility Fees-Child Care/EOC/Parks 10-440-235-000-000 279.78 10-805-235-000-000 32.27 10-450-235-000-000 59.94 387798-JUNE June Utility Charges-City Hall/Senior 10-190-235-000-000 1,059.59 10-380-235-000-000 200.00 10-808-235-000-000 65.24- Total : 1,696.82 59640 6/12/2007 004896 NATIONAL BUSINESS FURNITURE MG9559-GOU Lit Rack-Spec. details-Public Works Dept 34-400-210-000-000 226.15 Total : 226.15 59641 6/12/2007 010097 NEXTEL COMMUNICATIONS 410575025-056 March-April Wireless Svc:Maint/Code Enf 10-180-240-000-000 335.59 10-440-235-000-000 49.56 Total : 385.15 59642 6/12/2007 010758 OF SAN BERNARDINO, ROMAN CATHOL 05232007 Refundable Deposit-12745 Oriole Street 23-301-04-00 2,600.00 10-420-11 2,200.00 Total : 4,800.00 Page: 9 vchlist Voucher List Page: 10 06/06/2007 8:28:04AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 59643 6/12/2007 010766 PERFORMANCE PLUMBING 5422 Faucet Repair-21992 De Berry St. 34-400-04 167.00 Total : 167.00 59644 6/12/2007 005586 PETTY CASH 06032007 Petty Cash Replenishment-Child Care 10-440-221-000-000 72.41 10-440-223-000-000 206.50 10-440-228-000-000 63.61 Total : 342.52 59645 6/12/2007 005670 PRESS ENTERPRISE 05172007 Subscription Renwal-Historical Society 10-804-210-000-000 35.00 Total : 35.00 59646 6/12/2007 005688 PROTECTION ONE 31891344MAY Balance Due from May Invoice 10-180-247-000-000 41.95 Total : 41.95 59647 6/12/2007 010757 QUIROZ, JULIE , 04282007 Mileage Reimbursement-Seminar 4/28/07 10-440-270-000-000 56.26 Total : 56.26 59.648 6/12/2007 005673 RENTAL SERVICE CORPORATION 32742849-001 Tractor Loader Rental 10-180-240-000-000 334.45 Total : 334.45 59649 6/12/2007 010723 RICHARD POPE &ASSOCIATES 3623 POCKET PARK PLANS DEBERRY/MT. VERNON 13-445-707-000-000 1,567.57 Total : 1,567.57 59650 6/12/2007 006285 RIVERSIDE HIGHLAND WATER CO 2248 FY 06/07 SEWER BILLING 21-572-255-000-000 1,588.62 Total : 1,588.62 59651 6/12/2007 010767 , SAUNA SHOPPE 468952 Filter Replacement-21974 DeBerry St. 34-400-04 431.00 Total : 431.00 Page: 10 1 vchlist V4- � her List Page: 11 06/06/2007 8:28:04AM CITY OF GRAND TERRACE Bank code-: bofa Voucher Date Vendor Invoice Description/Account Amount 59652 6/12/2007 006601 SCHOOL-AGE NOTES 61784-1 SCHOOL-AGE NOTES SUBSCRIPTION 10-440-223-000-000 31.95 Total : 31.95 59653 6/12/2007 007005 SO CAL LOCKSMITH 111626 Door Maint/Repair-Child Care Dept. 10-440-245-000-000 414.05 Total : 414.05 59654 6/12/2007 006720 SO.CA.EDISON COMPANY 05302007 May Electric Utility Charges 10-440-238-000-000 786.00 10-450-238-000-000 181:66 16-510-238-000-000 141.44 2178638763-MA May Utility Charges 15-500-601-000-000 22.86 2241918804-MA May Utility Charges - 16-510-238-000-000 23.95 MAY2007 May City Utility Charges 34-400-238-000-000 95.86 10-175-238-000-000 34.86 10-172-238-000-000 43.57 10-190-238-000-000 2,407.64 10-450-238-000-000. 1,066.13 ' 16-510-238-000-000 79.02 Total : 4,882.99 59655. 6/12/2007 006778 STAPLES CREDIT PLAN 313092132-000 Copy Paper Supply 10-190-212-000-000 147.36 5751151000617 Misc. Office Supplies-Bldg &Safety 10-175-210-000-000 143.60 9172388501 Misc. Office Supplies-Code Enforcement 10-185-210-000-000 41.83 9172557869 Misc. Office Supplies-Code Enforcement 10-185-210-000-000 33:87 9172841371 OFFICE SUPPLIES- 10-370-21.0-000-000 43.18 Total : 409.84 Page: 11 vchlist Voucher List Page: 12 06/06/2007 8:28:04AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 59656 6/12/2007 006898 SYSCO FOOD SERVICES OF L.A. 705160567 FOOD SUPPLIES-LUNCHES &SNACKS 10-440-220-000-000 29.58 705160568 FOOD SUPPLIES-LUNCHES & SNACKS 10-440-220-000-000 602.95 705230322 - FOOD SUPPLIES-LUNCHES &SNACKS 10-440-220-000-000 26.94 705230323 FOOD SUPPLIES-LUNCHES &SNACKS 10-440-220-000-000 602.62 705242013 FOOD SUPPLIES-LUNCHES & SNACKS 10-440-220-000-000 2958 Total : 1,291.67 59657 6/12/2007 010586 THE JAMIESON GROUP 2007.61 CONTRACTUAL SERVICES - 32-370-250-000-000 6,150.00 Total : 6,150.00 59658 6/12/2007 010765 UNITED PROPERTY MANAGEMENT 06062007 Refund of Rental Inspection overpmnt 10-400-08 188.00 Total : 188.00 59659 6/12/2007 001038 VERIZON WIRELESS-LA 0556743873 April Wireless Svc-Bldg/Safety Dept 34-400-235-000-000 237.47 Total : 237.47 59660 6/12/2007 007795 WAXIE 70042883- MAINT SUPPLIES 10-180-245-000-000 710.91 70042883A Misc Maint. Supplies-City Hall 10-180-245-000-000 35.82 Total : 746.73 59661 6/12/2007 007920 WILLDAN 062-9207 April Plan Review/Inspections 10-172-250-000-000 1,202.82 34-400-251-000-000 2,834.99 062-9208 April Engineering Services 10-172-250-000-000 1,417.50 Total : 5,455.31 Page: 12 vchlist Vill-i her List Page: 13 06/06/2007 8:28:04AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 59662 6/12/2007 010755 WINDOWS IT PRO 3801114 Subscription-Renewal for 2007 10-380-274-000-000 19.95 Total : 19.95 59663 6/12/2007 010519 XEROX CAPITAL SERVICES, LLC 025343648 May Xerox Lease Payment 10-190-700-000-000 326.40 10-190-700-000-000 25.29 Total : 351.69 59664 6/12/2007 007987 XEROX CORPORATION 025343647 May Xerox Lease Payment 10-190-700-000-000 295.33 10-190-700-000-000 22.89 Total : 318.22 59665 6/12/2007 010315 ZOO PHONICS 1006 4/28/07 L. BEACH CONF FOR J. QUIROZ 10-440-270-000-000 279.00 Total : 279.00 82 Vouchers for bank code : bofa Bank total : 409,214.39 82 Vouchers in this report Total vouchers : 409,214.39 I certify that to the best of my'.knowledge, the afore-listed checks for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate four the operation of City and Agency. Larry Ronnow, Finance Director Page: 13 CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING- MAY 22, 2007 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,on May 22, 2007, at 6:00 p.m. PRESENT: Maryetta Fen•e, Mayor Lee Ann Garcia, Mayor Pro Tern Bea Cortes, Councilmember Jim Miller, Councilmember Dan Buchanan, Councilmember Tom Schwab, City Manager Brenda Mesa, City Clerk Steve Berry, Assistant City Manager Larry Ronnow, Finance Director Richard Shields, Building & Safety Director John Harper, City Attorney Lt. Hector Guerra, Sheriff's Department ABSENT. Gary Koontz, Community Development Director The City Council meeting was opened with Invocation by Pastor Salim Elias,Azure Hills Seventh- Day Adventist Church, followed by the Pledge of Allegiance led by Mayor Pro Tem Garcia. CONVENE CITY COUNCIL MEETING AT 6:00 P.M. ITEMS TO DELETE - None SPECIAL PRESENTATIONS 2A. Water Awareness Poster Contest Winners from Grand Terrace Elementary School Don Hough,Riverside Highland Water Company,indicated that this is the fifth year of adopting Grand Terrace Elementary School and their fifth year of the poster contest. He introduced the principal of Grand Terrace Elementary, Mr. Hyder who introduced the winners of the Water Awareness Poster Contest. 2B. Home of Distinction Assistant City Manager Berry, announced that this quarter's Home of Distinction Award is going to Mr. Silva and presented them with the award. COUNCIL:AGENDA ITEM NO. �, Council Minutes May 22,2007 Page 2 Mr. Silva, gave an overview of their remodel of their home and showed before and after pictures. He thanked the Council for the award. 2C. Art Contest Winners from Terrace Hills Middle School "A Day in My Life" Mayor Ferr6, introduced Robert and Denise Kellum and Ms. Harvey. t Robert Kellum,introduced he and his wife Denise and indicated that they have been residents in Grand Terrace for 13 years and last year they made a decision to go into their own business frill time, Grand Terrace was where they wanted to start their business which is a custom frame shop. They wanted to be able to interact with the community. They came up with the idea of sponsoring the art contest for the students at the middle school. They presented the idea to the art teacher at the middle school and they came up with the theme "A Day in My Life". They had 53 entries. Ms. Harvey,thanked Robert and Denise for this opportunity to highlight the kids in the community and promoting arts. She introduced two of the winners. She feels that the students enjoyed the project. Robert Kellum,thanked all of the businesses for their support and donations that they provided. CONSENT CALENDAR CC-2007-45 MOTION BY COUNCILMEMBER CORTES, SECOND BY COUNCILMEMBER BUCHANAN, CARRIED 5-0, to approve the following Consent Calendar Items: 3A. Approve Check Register Dated May 22, 2007 3B. Waive full Reading of Ordinances on Agenda 3C. Approval of 05-08-2007 Minutes 3D. 2007-2008 City of Grand Terrace Budget Resolution PUBLIC COMMENT Julie Way, Project Director for AES High-rove Project, 690 N. Studebaker Road, Long Beach, provided the Council and residents with an update on the AES Highgrove project. The permitting effort is currently on hold since it has been since January due to a highly unusual action. It's been delayed as a result of efforts by the South Coast Air Quality Management District to adopt a rule making process which would allow electricity generators an opportunity to have access to air emissions credits from their priority reserve. This process has occupied nearly a year but is currently scheduled to conclude in mid July. At that point, assuming the rule is approved by the Board in its current form, they would Council Minutes May 22,2007 Page 3 expect the permitting process to fonnally resume. The project team anticipates submitting a revised proposal for water supply and disposal to the CEC in the next few weeks. It is their understanding that the CEC anticipates hosting a public workshop to give the .public an opportunity to attend and ask any questions that they may have about the project. This would be the fourth public workshop that would be held for the project either in Grand Terrace or the neighboring communities. They encourage those who are interested in learning more about the project to attend. The CEC staff will have technical experts available.at the workshop to answer questions. On a project that is of a complex nature like this one, it's easy for misstatements to be presented or taken out of context. Scott Galati,Representing AES, 555 Capitol Mall,:Suite 600, Sacramento,indicated that he works'on projects that are currently going through the Energy Commission to get licenses and he represents the Highgrove Project. AES has asked that he come and speak to the Council to once again encourage the City to participate in the workshops. As many of you may be aware,with a power plant of this size, the City is not the agency that actually issues a pen-nit. The California Energy Commission is that licensing authority. They are the lead agency for identifying the impacts and whether or not the project can comply with all of the laws,ordinances,regulations and standards both here in Grand Terrace as well as throughout the State. With that in mind, the Energy Commission process is complex. He encourages participation in the workshops. They are very different than the Council Meeting forum, workshops are intended to get the people to sit in a round table discussion and have fair dialog on issues and work with the technical experts. There will be several workshops in the future and one hopefully in the next couple of months. Roxanne Williams,22005 Tanager Street, stated that it.has been a couple of meetings since she has spoke to the Council. She also is encouraging the Council Members and,the Public to attend the workshops for the AES Highgrove Project. She feels that the public needs to know that there will be amonia stored less than 100 feet from the property of a high school. The public needs to know that there will be thousands of gallons of hydraulic oil and lubricating oils, which are flaminables, sulfuric acid and air emissions that may affect their health. In addition she would like to tell the Council that,she has become a formal intervener on this case. She feels that it is her duty to take her statements and represent the public since this City Council has not done so. They have come before this Council several times to ask are you a proponent or and opponent. But Council has not answered the question. She questioned what the status is of having a town meeting and will Council, as.promised, advertise on the front page of the local newspapers and will the public be inforned of this project that could potentially affect this City for more than 30 years. She would like full disclosure of AES or any affiliate sponsorships of any Grand Terrace events where they sponsor any fairs or parades. She thanked the Council for their time. REPORTS z Council Minutes May 22,.2007 Page 4 5A. Committee Reports 1. Historical & Cultural Activities Committee a. Minutes of March 5, 2007 &April 2, 2007 CC-2007-46 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0, to accept the March 5, 2007 and April 2, 2007 Minutes of the Historical & Cultural Activities Committee. 2. Crime Prevention Committee a. Minutes of April 9, 2007 CC-2007-47 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0, to accept the April 9, 2007 Minutes of the Crime Prevention Committee. 5B. Council Reports Mayor Pro Tem Garcia,indicated that everyone is excited about Grand Terrace Days,which will be held on June 9,2007 and requested that Assistant City Manager Berry give an update on the event. Assistant City Manager Berry, gave an overview of Grand Terrace Days and all the events that will be happening that day. Mayor Pro Tern Garcia, indicated that the new Miguels is always busy. She requested a status report of the new traffic light. Director of Building& Safety/Public Works Shields,responded that he inspected the meter- box today and it will be ready tomorrow and the power will be released to Edison and then it should take about a week to corulect. Once they are comiected the cameras will be installed on Barton Road and should be up and rum-ling within the next three to four weeks. Mavor-Pro Tem Garcia, asked for an update on the Shell station that is going in on Barton Road. Director of Building&Safety/Public Works Shields,responded that it is taking them a while but they are moving along. It will probably be another month and a half. Mavor Pro Tem Garcia; questioned if there is going to be a second drive way. Director of Building&Safety/Public works Shields,responded in the affirmative. It will be Council Minutes May 22,2007 Page 5 the main entrance to the Town Center Project. Mayor Pro Tern Garcia,indicated that she has noticed a lot of Edison work going on in town. At the corner of Honey Hill and Palm there is.a huge bundle of cable and questioned why. City Manager Schwab, responded that they must be doing upgrades or repairs.but it's not Edison it is Time Warner Cable. , Mayor Pro Tern Garcia, questioned if they get permits to do the work. Building&Safety/Public Works Director Shields,responded that they have a yearly contract that they get each year. Mayor Pro Tern Garcia, thanked Assistant City Manager for the free composting program. Assistant City Manager Berry, reported that they ran out of compost the first day. Councilmember Miller,reported that he was in San Diego this past weekend with the Lion's Club convention and reported that the Grand Terrdce Lion's Club won the Club of the Year. They won a lot of awards. There will be an article in the newspaper on that event. The Lion's Club Golf Tournament will be held on June 1, 2007 at the San Bernardino Golf Course at 12:30 p.m. He is waiting on a Town Hall Meeting and it looks like there will be one in the near future so that everyone can get a better understanding of what is going on. Councilmember Cortes,attended the Miguel's Grand Opening and it was very busy and very good. She mentioned that she saw three units this morning and thanked them for staying on top of people running lights and stop signs. She attended,along with Assistant City Manager Berry Legislative Days in Sacramento. It was very successful. Councilmember Buchanan, reported that he also attended the Miguel's Opening and was impressed. They did a very good job and everything came together well. Mayor Ferre, also attended the Grand Opening of Miguel's and congratulated them. She is looking forward to Grand Terrace Days. PUBLIC HEARING -None UNFINISHED BUSINESS -None NEW BUSINESS A. Wage and Salary Resolution Council Minutes May 22,2007 Page 6 CC-2007-48 MOTION BY COUNCILMEMBER BUCHANAN, SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0, to adopt the proposed resolution which provides for a adjustment to the salary ranges for City Employees with the exception of the City Manager with a 5% increase. CLOSED SESSION A. Personnel Negotiations (GC54957.6) Conference with Labor Negotiator - Tom Schwab Representing Unrepresented Employees Mayor Ferr6 announced that the Council met in Closed Session to Discuss a Salary Resolution to adjust the salary ranges for the employees for the City of Grand Terrace. Mayor Ferr6 adjourned the meeting at 7:31 p.m., until the next CRAJCity Council Meeting which is scheduled to be held on Tuesday, June 12, 2007 at 6:00 p.m. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace CITY OF GRAND TERRACE Finance Dept I T CRA ITEM ( COUNCIL ITEM (X) MEETING DATE: June 12, 2007 AGENDA ITEM SUBJECT: ANNUAL STATEMENT OF INVESTMENT POLICY FUNDING REQUIRED NO FUNDING REQUIRED XX The Government Code requires that the City Treasurer present an annual Statement of Investment Policy to the governing body for review. The current investment policy was last adopted in June 2006. The policy procedures are the same for both Agency and City. There are no procedural changes proposed for this year's policy. Staff recommends that Council: Adopt a resolution for the annual Statement of City Investment Policy. COUNCIL AGENDA ITEM NO. 3� CITY OF GRAND TERRACE INVESTMENT POLICY 1.0 POLICY It is the policy of the City of Grand Terrace to invest funds in a manner which will provide the highest investment return with the maximum security while meeting the daily cash flow demands of the City and conforming to all statutes governing the investment of City funds . 2 . 0 SCOPE This investment policy applies to all financial assets of the City. These funds are audited annually and accounted for in the Comprehensive Annual Report. Funds include the General Fund, Special Revenue Funds, Trust Funds, Debt Service Funds and any other City Funds . 3 . 0 PRUDENCE Investments shall be made with judgment and care, under circumstances then prevailing which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. The standard of prudence to be used shall be the "prudent person" standard and shall be applied in the context of managing an overall portfolio . Investment officers acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal responsibility and/or liability for an individual security ' s credit risk or market price changes . 4. 0 OBJECTIVE The primary objectives, in order of priority, of the investment activities shall be: 1 . SAFETY: Safety of principal is the foremost objective of the investment program. Investments of the City shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, diversification is required in order that potential losses in individual securities do not exceed the income generated from the remainder of the portfolio . -1- 1_ eti CITY OF GRAND TERRACE INVESTMENT POLICY 2 . LIQUIDITY: The investment portfolio will remain sufficiently liquid to enable the City to meet all operating requirements which might be reasonably anticipated. 3 . YIELD: The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and the cash flow characteristics of the portfolio . 5.0 DELEGATION OF AUTHORITY Authority to manage the investment of surplus funds is derived from California Government Code Section 53600, et seq. , and this policy. Management of bond funds is controlled by Government Code 5922 (d) and such investments must conform to the requirements of the bond indenture. In some cases, it may be appropriate for investment of bond proceeds to cover a longer duration than those limits' established for surplus (operating) funds . Management responsibility for the investment program is hereby delegated to the Treasurer, who shall establish procedures and operate the investment program consistent with this investment policy. Procedures may include, but not limited to, references to: safekeeping, PSA repurchase agreements, wire transfer agreements, collateral/depository agreements and banking services contracts, as appropriate. Treasurer may delegate authority to subordinates for day to day investment transactions . No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Treasurer. 6.0 ETHICS AND CONFLICTS OF INTEREST Officers and employees involved in the investment process shall refrain from personal business that could conflict with the proper execution of the investment program, or which could impair their ability to make impartial investment decisions . -2- CITY OF GRAND TERRACE INVESTMENT POLICY 7 . 0 AUTHORIZED FINANCIAL INSTITUTIONS AND DEALERS The City will prohibit the utilization of outside investment advisors . The Treasurer may select any financial institution/ broker/dealer, selected by credit worthiness, who are - authorized to provide investment services in the State of California. No public deposit shall be made except in a qualified public depository as established by State laws . For broker/dealers of government securities and other investments, the Treasurer shall select only broker/dealers who are licensed and in good standing with the California Department of Securities, the Securities and Exchange Commission and the National Association of Securities Dealers . 8. 0 AUTHORIZED INVESTMENTS: The City of Grand Terrace is empowered by statute and authorized by Council to invest in the following: A. U.S. TREASURY OBLIGATIONS (TREASURY BILLS, TREASURY NOTES) . B. REPURCHASE AGREEMENTS. C. CERTIFICATES OF DEPOSIT WITH STATE BANKS, NATIONAL BANKS, STATE OR FEDERAL SAVINGS ASSOCIATIONS, STATE AND FEDERAL CREDIT UNIONS IN CALIFORNIA, that are fully insured by federal or State deposit insurance . The Treasurer may waive collateralization in lieu of deposit insurance. D. NEGOTIABLE CERTIFICATES OF DEPOSIT, COLLATERALIZED WITH U.S. TREASURY OBLIGATIONS HAVING A MARKET VALUE OF 110%. The Treasurer may, at his discretion, waive security for that portion of a deposit that already is covered by federal or State deposit insurance. E. PASSBOOK SAVINGS ACCOUNTS PLACED WITH FEDERAL OR STATE BANKS OR CREDIT UNIONS, that are fully insured by �-3- CITY OF GRAND TERRACE INVESTMENT POLICY federal or State deposit insurance. The Treasurer may waive collateralization in lieu of deposit insurance. F. SECURITIES ISSUED BY FEDERAL AGENCIES. G. LOCAL AGENCY INVESTMENT FUND (LAIF) , Special Fund of the State Treasury in which local agencies are allowed to pool their funds for investment purposes up to a maximum of $40 Million. LAIF will have its own investment policy that will differ from the City. H. MUTUAL FUNDS, issued by diversified management companies as defined by Section 23701m of the Revenue and Taxation Code, provided that the portfolio of such investment company or investment trust is limited to U.S . government obligations or agencies of the federal government and repurchase agreements fully collateralized by such , securities . I. POOLS AND OTHER INVESTMENT STRUCTURES INCORPORATING INVESTMENTS PERMITTED IN CALIFORNIA GOVERNMENT CODE SECTIONS 53601 AND 53635, such as local government investment pools sponsored by counties and joint powers authorities . These entities may have their own investment policy that will differ from that of the City of Grand Terrace. 9. 0 COLLATERALIZATION: All certificates of deposit must be collateralized by U. S . Treasury obligations held by a third party. The Treasurer may waive this requirement up to the amount already insured by federal or State deposit insurance. 10. SAFEKEEPING AND CUSTODY: All securities purchased from broker/dealers shall be conducted on a delivery VS . payment (DVP) basis and shall be held by a third party custodian designated by the Treasurer and evidenced by safekeeping receipts . This would not apply to any book-entry direct purchases from the U. S. Government . 4- CITY OF GRAND TERRACE INVESTMENT POLICY 11. DIVERSIFICATION: The City will diversify its investments by security type and institution. 12. INVESTMENT POLICY ADOPTION: The Investment Policy shall be approved by Council and adopted by resolution of the City. This policy has been reviewed and approved by the City Council on June 12 , 2007 . - 5 - CITY OF GRAND TERRACE INVESTMENT POLICY Adopted by council 5/08/97, Amended 6/26/97 Amended 8/27/98 Adopted 9/10/98 Amended 1/27/00 Adopted 1/25/01 Adopted 2/14/02 Adopted 2/13/03 Amended 6/24/04 Adopted 6/9/05 Adopted 6/22/06 "S RESOLUTION NO. 2007- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING AN INVESTMENT POLICY FOR THE CITY WHEREAS,California Goverunent Code 53646(2)states that the Treasurer or Chi efFiseal Officer may annually render to the governing legislative body a Statement of Investment Policy, which the governing body shall consider at a public meeting; ! NOW,THEREFORE, the City Council of the City of Grand Terrace does hereby resolve, declare, deternline, and order as follows: Section 1. The Council has reviewed and considered the Statement of Investment Policy in a public meeting. Section 2. That the Statement of Investment Policy attached hereto and incorporated herein by reference is the adopted Investment Policy for the City. Section 3. The appropriate officers, agents and employees of the Agency are hereby authorized and directed, on behalf of the Agency, to invest available funds, from time to time, in accordance with the Statement of Investment Policy. PASSED, APPROVED, AND ADOPTED this 12`h day of June, 2007. ATTEST: City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace Terrace and of the City Council thereof and of the City Council thereof CITY OF GRAND TERRACE STAFF REPORT Finance Department CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE: June 12, 2007 AGENDA ITEM SUBJECT: Fiscal Year 2007-2008 APPROPRIATIONS LIMIT FUNDING REQUIRED NO- FUNDING REQUIRED XX Article XIII-B of the California Constitution was adopted as Proposition 4 in the November 1979 General Election. Proposition 4 established an appropriations limit from proceeds of taxes for each governmental entity in the State of California. The appropriations limit is unique to each governmental entity and must be determined annually. Redevelopment is not subject to appropriations limit. The intent is to provide certain limitations and controls on government spending at all levels of government in the State, but these restrictions are intended by legislature to be applied in a reasonable and practical manner so as to allow some flexibility to meet constantly changing conditions and needs of the citizens for governmental services . The appropriation limit of the City is the "proceeds from taxes", as defined, adjusted annually by changes to the population, cost of living, or nonresidential new construction. The Department of Finance shall notify each local agency, no later than May 1st of each year, of the change in cost of living or change in California per capita personal income, whichever is less, and the population for each local agency for the prior calendar year. Proposition 111, passed in June 1990, made several changes to the method to be used in calculating the limit. These changes allow that the Population Factor may be the change in population of the City or the change in population of the County. I have included a copy ,of the State Department of Finance list of population changes for the County and cities therein. Proposition 111 also changed the Price Factor to be a choice of the change in California per capita income or the change in the local assessment roll due to the addition of local nonresidential new construction. 1 - COUNCIL AGENDA ITEM NO.3E CITY OF GRAND TERRACE Appropriations Limit Page 2 The appropriations limit can be adjusted at a later date. Council must make their selection annually on each option by recorded vote. At present, an appropriation cushion of $6, 208, 018 exists before the limitation would impact the City. This is an increase of 00 . 04% from last year. -� Accompanying this staff report is the Appropriations Limit Resolution calculations for the City of Grand Terrace with supporting documentation. FACTORS: FY 2007 - 2008 A) Per Capita Personal Income Change (California) 4 .42% or B) % Change in Local Nonresidential Construction n/a C) Population Change for Grand Terrace (DOF) 0 . 05% or D) Population Change for San Bernardino County 1 . 86% o FACTORS USED A) % Change in Per Capita Personal Income 1.0442 Expressed as a Ratio D) County Population Change,Expressed as a Ratio 1.0186 Prior Year (FY 2006-07) Appropriation Limit 8 8 , 661 , 836 New APPROPRIATION LIMIT FY 2007 - 2008 APPROPRIATION LIMIT (see SCH 1) $ 9,212,919 2 - CITY OF GRAND TERRACE Appropriations Limit Page 3 `M.�..�:St'aff-_�tecomaiends ;Counci2�i: 1) SELECT THE CHANGE IN PER CAPITA PERSONAL INCOME FOR FISCAL YEAR 2007-2008 OF 4.42% IN APPROPRIATION LIMIT CALCULATION. 2) SELECT THE COUNTY POPULATION CHANGE FOR FISCAL YEAR 2007-2008 OF 1.86% IN APPROPRIATION LIMIT CALCULATION. o 3) ADOPT RESOLUTION ESTABLISHING THE FY 2007-2008 APPROPRIATION LIMIT FOR THE CITY OF GRAND TERRACE AT $ 9,212,919. 3 - % n i RESOLUTION NO. 2007- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ESTABLISHING THE FISCAL YEAR 2007-2008 APPROPRIATIONS LIMIT PURSUANT TO ARTICLE XIII-B OF THE STATE CONSTITUTION AS REQUIRED BY CALIFORNIA GOVERNMENT CODE SECTION 7910 WHEREAS, Article XIII-B of the California Constitution requires that an Appropriations Limit be detennined and established annually for each governmental entity within the State of California; NOW THEREFORE,THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: Section 1. That the City Council of the City of Grand Terrace hereby establishes the Fiscal Year 2007-2008 Appropriations Limit pursuant to Article XIII-B of the State Constitution as required by California Govennnent Code Section 7910. Section 2. That the limits detennined on Exhibit"A" attached hereto and incorporated herein by reference is the established limit for Fiscal Year 2007-2008. Section 3. That the City of Grand Terrace, as shown in said Exhibit "A", has-complied with the limit imposed on appropriations and that all proceeds of taxes were appropriated for Fiscal Year 2007-2008. PASSED, APPROVED, AND ADOPTED this 12"' day of June, 2007. ATTEST: City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace Terrace and of the City Council thereof and of the City Council thereof s, CITY OF GRAND TERRACE EXHIBIT A 1 .r CITY OF GRAND TERRACE Appropriations Limit Page 4 SCHEDULE 1 CITY OF GRAND TERRACE APPROPRIATION LIMIT CALCULATION Appropriations Limit from FY 2006-2007 (prior year) $ 8, 661, 836 Maximum permitted growth rate per Proposition Ill x (Per Capita Personal Income Change Ratio multiplied by County Population Change Ratio) 1 . 0442 X 1. 0186 FACTOR = 1 . 063622 New 2007-2008 Appropriations Limit $ 9,212,919 FY 2007-2008 estimated Proceeds from Taxes (SCH 2) $ 3,004,901 (AMOUNT OF APPROPRIATIONS SUBJECT TO LIMITATION) AMOUNT UNDER (OVER) APPROPRIATIONS LIMIT (Cushion before the limit would affect the City) $ 6,208,018 SCHEDULE 1 r'9 CITY OF GRAND TERRACE Appropriations Limit Page 5 Schedule 2 CITY OF GRAND TERRACE CALCULATION OF PROCEEDS FROM TAXES BUDGETED REVENUES FOR FY 2007-2008 (Fees,etc. ) Proceeds Non-Proceeds from other than Taxes ' Taxes Property Taxes 1, 389, 850 Homeowner' s Property Tax Relief 6, 694 Real Property Transfer Tax 63,481 Sales Taxes (Incl In-Lieu) 1, 261, 282 Franchise Fees 452, 809 Business Licenses 94, 222 Dog Licenses 23, 800 Child Care Fees 1, 063, 065 Planning Fees 83, 515 Engineering & Building Fees 397,458 Interest (Allocated 53%/47%) 77, 725 68,925 Motor Vehicle-in-Lieu 111, 647 Rent of City Facilities 38, 973 Capitalized Lease 300, 000 Misc. Non-Tax (Schedule 3) 178, 539 County Article 19 64,420 TOTAL GENERAL FUND ($5, 676, 405) 3 , 004, 901 2 , 671, 504 Street Fund - Fees and Interest I 2, 619, 526 Storm Drain Fund - Fees and Interest 220,145 Park Fund-Fees, Grants, Interest 922, 008 AB3229 COPS Allocation 293,267 Air Quality Fund-DMV Subventions 17,275 Gas Tax Fund (A) & Interest 290,472 Facilities Fund 309, 019 Measure "I" Fund (B) 216, 000 Waste Water Fund- User Fees 1, 706, 983 Landscaping & Lighting District-Assmts. 11,717 Bike Lane Project Fund 142, 113 Street Capital 600, 000 Barton Bridge 580, 000 Traffic Safety Fund, Court Fines 61 , 649 TOTAL OTHER FUNDS 0 7 , 990, 174 TOTALS $ 3,004,901 10,661,678 (A) Exemption under $ . 09/Gallon Cities receive approx. . 0339/Gallon from Gas tax (B) Exempted from calculation SCHEDULE 2 • rr t CITY OF GRAND 'TERRACE Appropriations Limit Page 6 Schedule 3 CITY OF GRAND TERRACE CALCULATION OF PROCEEDS FROM TAXES MISC NON-TAX ITEMS (PER 2007-2008 BUDGET) YARD AND GARAGE SALE 11050 SIGN PLACEMENT PERMITS 900 MISC PERMITS 500 HOME OCCUPATION PERMITS 875 BOOKING FEES REIMBURSEMENT 15, 014 HOUSEHOLD HAZARDOUS WASTE 7, 000 ANIMAL SHELTER FEES 3, 000 RECREATION FEES 11, 700 SALE OF MAPS AND PUBS 1, 500 RETURNED CHECK FEES 200 PARK LIGHT & USE FEES 10, 660 MISC REVENUE 9, 200 INSURANCE REFUNDS 54, 523 FINES & PARKING CITES 38, 548 SB90 MANDATED COST REIMB 13 , 200 WORKERS' COMP RESERVE INC 10, 669 Total Misc - Non Tax $ 178, 539 (to Sch 2) SCHEDULE 3 �,1dT OA .c A ''L IL Z W IIII 0 O Al DEPARTMENT OF �.' ARNOLD SCHWARZENEGGER, GOVERNOR 0'4l1FORNNP F 1 N A N C 91 5 L STREET f SACRAMENT❑ CA ■ 95B 14-3705 ■ WWW.DOF.CA.GOV May 2007 Dear Fiscal Officer: Subject: Price and Population Information Appropriations Limit The California Revenue and Taxation Code, Section 2227, mandates the Department of Finance (Finance)to transmit an estimate of the percentage change in population to local governments. Each local jurisdiction must use their percentage change in population factor for January 1, 2007, in conjunction with a change in the cost of living, or price factor, to calculate their appropriations limit for fiscal year 2007-08. Enclosure I provides the change in California's per capita personal income and an example for utilizing the price factor and population percentage change factor to calculate the 2007-08 appropriations limit. Enclosure II provides city and unincorporated county population percentage changes, and Enclosure IIA provides county and incorporated areas population percentage changes. The population percentage change data excludes federal and state institutionalized populations and military populations, as noted. Population Percent Change for Special Districts Some special districts must establish an annual appropriations limit. Consult the Revenue and Taxation Code, Section 2228 for further information regarding the appropriation limit. You can access the Code from the following website: "http://www.leginfo.ca.gov/calaw:htmI" check: "Revenue and Taxation Code" and enter 2228 for the search term to learn more about the various population change factors available to special districts to calculate their appropriations limit. Article XIII B, Section 9, of the State Constitution exempts certain special districts from the appropriations limit calculation mandate. Consult the following website: "http://www.leginfo.ca.gov/.const/.article_13B"for additional information. Special districts required by law to calculate their appropriations limit must present the calculation as part of their annual audit. Any questions special districts have on this issue should be referred to their respective county for clarification, or to their legal representation, or to the law itself. No State agency reviews the local appropriations limits. Population Certification The population certification program applies only to cities and counties. Revenue and Taxation Code Section 11005.6 mandates Finance to automatically certify any population estimate that exceeds the current certified population with the State Controller's Office. Finance will certify the higher estimate to the State Controller by June 1, 2007. Please Note: City population estimates are controlled to independently calculated county population estimates. Due to county estimates revisions; prior year's city population estimates may have also been revised. If you have any questions regarding this data, please contact the Demographic Research Unit at (916) 323-4086. MICHAEL C. GENEST Director By: V kp3zl, z.tv>J VINCENT P. BROWN Chief Deputy Director Enclosure �.t May 2007 Enclosure I A. Price Factor: Article XIII B specifies that local jurisdictions select their cost-of-living factor to compute their appropriation limit by a vote of their governing body. The cost-of-living factor provided here is per capita personal income. If the percentage change in per capita personal income is selected, the percentage change to be used in setting the 2007-2008 appropriation limit is: Per Capita Personal Income Fiscal Year Percentage change (FY) over prior year 2007-2008 4.42 B. Following is an example using sample population change and the change in California per capita personal income as growth factors in computing a 2007-2008 appropriation limit. 2007-2008: Per Capita Cost of Living Change = 4.42 percent Population Change = 1.20 percent Per Capita Cost of Living converted to a ratio: 4.42+100 = 1.0442100 Population converted to a ratio: 1.20+100 = 1.0120100 Calculation of factor for FY 2007-2008: 1.0442 x 1.0120=1.0567 d• •J Fiscal Year 2007-2008 Enclosure II Annual Percent Change in Population Minus Exclusions (•) January 1,2006 to January 1,2007 and Total Population,January 1, 2007 Total County Percent Change - Population Minus Exclusions -- Population City 2006-2007 1-1-06 1-1-07 1-1-2007 San Bernardino Adelanto 9.60 23,793 26,077 27,139 Apple Valley 4.20 67,465 70,297 70,297 Barstow 1.08 23,393 23,645 23,943 Big Bear Lake 0.47 6,178 6,207 6,207 Chino 2.30 69,983 71,595 81,224 Chino Hills 0.96 77,920 78,668 78,668 Colton 0.10 51,747 51,797 51,797 Fontana 9.85 165,359 181,640 181,640 Grand Terrace 0.05 12,374 12,380 12,380 Hesperia 7.05 80,218 85,876 85,876 Highland 1.41 51,459 52,186 52,186 Loma Linda 2.53 21,896 22,451 22,451 Montclair 2.80 35,624 36,622 36.622 Needles 1.46 5,676 5,759 5,759 Ontario 0.99 '171,008 172,701 172,701 Rancho Cucamonga 1.15 170,372 172,331 172,331 Redlands 0.47 71,043 71,375 71,375 Rialto -0.07 99,130 99,064 99,064 San Bernardino 1 67 200,188 203,532 205,010 Twentynine Palms 1.71 13,633 13,866 24,830 Upland 1.51 74,053 75,169 75,169 Victorville 7.35 91,170 97,867 102,538 Yucaipa 2.50 50,523 51,784 51,784 Yucca Valley 2.54 20,522 21,044 21,044 Unincorporated -4.27 300,133 287,311 295,978 County Total 1.86 1,954,860 1,991,244 2,028,013 (')Exclusions include residents on federal military installations and group quarters'residents in state mental institutions,and state and federal correctional institutions. Page 1 THE CITY OF GRAND TERRACE. STAFFAEPORT Finance Department 0 GROM TERR CE CRA ITEM( ) COUNCIL ITEM (X ) MEETING DATE : June 12, 2007 AGENDA ITEM SUBJECT: STATE COPS GRANT FY07-08 ALLOCATION FUNDING REQUIRED _XX_ NO FUNDING REQUIRED Included in the FY07-08 budget document is a separate section,for the Supplemental Law Enforcement Safety Fund (SLESF AB3229 COPS). The estimated FY07-08 grant revenue is $100,490 which pays for the Sheriff's Department special services officer and approximately 8% of one 40 hour general law patrol car. The grant will be supplemented by a Traffic Safety Fund transfer of $52,950, and a General Fund transfer of$139,827 to pay for the remaining cost of the deputy and program incidentals. The total adopted budget is $293,267. Our approved expenditure plan is due to the County no later than November 1, 2007. The Auditor-Controller will release funds after the Supplemental Law Enforcement Oversight Committee certifies receipt of all recipient agencies' approved plans. Staff Recommends that the City Council: Approve the Grand Terrace Expenditure Plan for SLESF AB3229 COPS Grant for FY07-08. COUNCIL AGENDA ITEM NO.3 F CITY OF GRAND TERRACE FISCAL YEAR 2007-2008 SUPPLEMENTAL LAW ENFORCEMENT(14) SAFETY FUND (SLESF AB3229 COPS) (411) EXPENDITURES COMMENTARY LINE ITEM EXPLANATION 210 GENERAL OFFICE EXPENSE AND SUPPLIES 223 EXPENSES FOR CITIZEN PATROL UNIFORMS 256 CONTRACT WITH COUNTY SHERIFF FOR SPECIAL SERVICES OFFICER,ONE VEHICLE AND RELATED OVERHEAD: SSS OFFICER&VEHICLE$80,781, SHERIFF CONTRACT O/H ALLOCATION(4"159%)$6,795.AND ONE GENERAL LAW PATROL CAR $216,716 ASSUMED FUNDING FOR FY 07-08,FUNDS MUST BE APPROPRIATED BY STATE LEGISLATURE EVERY BUDGET YEAR BUDGET 2006-07 2006-07 2007-08 200T08 LINE TITLE 2003-04 2004-05 2005-06 COUNCIL ADJUSTED MANAGER COUNCIL ITEM ACTUAL ACTUAL ACTUAL ADOPTED BUDGET RECOMMENDS ADOPTED PROGRAM EXPENDITURES 210 OFFICE EXPENSE 0 200 0 100 0 100 100 220 SPECIAL DEPARTMENTAL EXPENSE 0 341 0 100 0 0 0 223 CITIZEN'S PATROL-UNIFORMS 176 0 472 600 0 600 600 256 CONTRACTUAL SERVICES-COUNTY 203,986 223,825 250,942 266,285 275,845 292,067 292,067 268 TRAINING 31 0 30 0 0 0 0 TOTAL PROGRAM COSTS 204,193 224,366 251,444 267,085 275,845 292,767 292,767 701 EQUIPMENT&FURNITURE 0 0 0 0 0 TOTAL CAPITAL 0 0 0 0 0 0 0 TOTAL PRIOR TO COST ALLOCATION 204,193 224,366 251,444 267,085 275,845 292,7671 292,767 14-998 TRANSFER-IN(OUT)O/H COST ALLOCATION 500 500 500 500 500 5.001 500 14 GRAND TOTAL-FUND 14 204,693 224,866 251.944 267,58 276,3451 293.267 293,267 R(INV TERR C Commumty Services Department Staff Report MEETING DATE: June 12, 2007 CRA ITEM ( ) COUNCIL ITEM (X) SUBJECT: Completion of the Newport Road CDBG Project NO FUNDING REQUIRED BACKGROUND: Council awarded the paving contract to Roquet Paving,the lowest bidder for the CBDG Newport Avenue Street Improvement Contract,project log#32325, at the April 241h 2007 council meeting, The project was completed on June 7,2007 to Community Service's satisfaction. RECOMMENDATION Staff requests the City Council: 1. Accept the project 2 Direct the City Clerk to record the Notice of Completion COUNCIL AGENDA ITEM NO. Historical & Cultural Activities Committee Minutes for May 7, 2007 The meeting was called to order at 7:10 p.m. by Chainnan Pauline Grant. Those present were Pauline Grant,City Clerk Brenda Mesa;Shelly Rosenkild,Ann Petta,Frances Carter.Gloria Ybar-a, Colleen Edmundson and Masako Gifford. Secretary's Report: The minutes for April 2.2007 were read and approved on a motion by Frances, seconded by Ann. Motion carried. ` Treasurer's.Report:The budget shows a balance of S886.45. Petty cash balance is S 10-.70. Colleen accepted a receipt from Frances in the amount of$21.78 for the purchase of punch, ice and water for the Art Show. Shellypresented receipts for Art Show purchases which included S 1.07, for a balloon bag;S7.53 for balloons and S9.99 for a Quest book. Colleen accepted the receipts. Shelly also turned in a bill from the Press Enterprise Newspaper for$35.00 Historical Report: Ann contributed a picture and memorial program from the memorial service of Richard Rollins,a highly regarded parks caretaker of our community. A local park.Richard Rollins Park, is named after-Mr. Rollins. Virginia Harford presented Ann with a portrait and biographical write-up of Helen Oberschrnidt, a pioneer of our community. The above items will-be added to our historical collection. O]d Business: 2-) Annual Art Show. May 6, 2007 -Arun reported that 38 artists participated in the Art Show with approximately 200 people in attendance. Our committee members agreed that the shoNv went well Nvith a steady flow of visitors all afternoon. Our members indicated that we need more refreslniiients next year as the turnout was quite substantial this year. During our meeting. the City Mayor; Maryetta Fen-6 and Assistant City Manager. Steve Benny stopped by to congratulate our members on a Job well done regarding the Art Shov .. Discussion followed concerning the addition of a new artist to the show by the name of Hot Rod; who showcased his talent for pin-striping. He is a renowned artist who travels around the states pin- sinprng and teaching in seminars and«workshops and ranks in the top 25 professionals interriationaliy in his field. Our committee agreed that Hot Rod seemed to dra-%A,more people to the Art Show and our members were very satisfied with his presentation and display. Jeffrey McConnell, of the Blue TvIountarn newspaper requested photos of Hot Rod's dermonstration from Shelly and the committee approved the request. Shelly vvffl coordinate with Ann for-help in putting the artists navies on the back of the An Qhm photos Brenda v�,ifl marl a thank you note and photo to each participant Old Business - Sl.tppiv Cablliet and purchase 0f new tablecloths: The purchase 01 the cabiret fro' 1 Office Jax for S-2 46.00\t as approved on a notion 01J prances, seconded bvPauline, rlie coriirnmee vcas all iIi favor. Motioli carried COUNCIL AGENDA ITEM NO.��G1 Colleen presented a very nice heavy-duty plastic tablecloth for review. After discussion, the committee approved the tablecloth and the purchase of more of the same. New Business: None The meeting was adjourned at 7:45 p.m. The next meeting will be June 4, 2007. Respectfully Submitted. Gloria Ybarra Secretary 1% r _ � �. 3� �N ) LV�� -RANLE'TERRACE AENT a l ..r CITY OF GRAND TERRACE I EMERGENCY OPERATIONS COMMITTEE JUN Q , 2007 Regular Meeting MINUTES CITY OF GRAND TERRACE May 1,2007 CITY CLERK'S DEPARTMENT The Grand Terrace Emergency Operations Committee met at the regular time at the Emergency Operations Center at 22795 Barton Road, Building 3. The meeting was called to order by Vice Chairperson, Randy Halseth at 6:00 p.m. Agendas were distributed. MEMBERS PRESENT—Jim Vert,JoAnn Johnson, Oscar Santana, Lew Neeb, Susan Taylor, Randy Halseth, Debra Hurst, Robert Stewart and Glenn Nichols. MEMBERS ABSENT—Vic Pfennighausen. CITY STAFF—None. GUESTS PRESENT/INTRODUCTIONS—Mary Ann Stewart and Philomene Spisak. CORRESPONDANCE/COMMUNICATIONS —None. APPROVAL OF AGENDA with motion by Lew Neeb and second by Jim Vert. APPROVAL OF MINUTES OF APRIL 3,2007 Motion by Debra Hurst and second by Susan Taylor. k LIAISON REPORT by Randy and JoAnn in the.absence of Steve Berry. a. Nice Tri fold CERT folders have been received and are out at the Community Services desk. Very nice. Tri fold in color. b. Grant money is still uncertain at this time. c. EOC and CERT placement at Grand Terrace Days is uncertain, but will probably be on grass and in the same area as Fire and Sheriff. EQUIPMENT AND FACILITIES REPORT by Randy Halseth in for Vic Pfennighausen a. Vic will probably be back for next months meeting. b. No work days have been scheduled. c. Susan is working on the Scrap Book for Grand Terrace Days. d. Debra is working on purchasing of food as per budget item. e. Nothing new on radio money or purchase. f. Nothing new on conversion of garage for CERT office. UNFINISHED BUSINESS —None. NEW BUSINESS a. Randy reported that the CERT team will have an EZ lip and hopefully a banner for Grand Terrace Days. COUNCIL AGENDA ITEM NO. DjgZC/I b. Will also have hand outs, drawing for prizes,pencils, etc. membership information. c. CERT had first training session with Ken Wolf speaker and power point presentation.. d. Discussion on frequency of CERT training sessions. e. Perhaps will have short 10 or 15 minute training at beginning of each CERT meeting. f. Discussion on the desirability of combining Grand Terrace and Loma Linda CERT training sessions. g. Question of possibility of reminder cards being sent re CERT meetings. h. Question; could we possibly borrow a CERT trailer for Grand Terrace Days. TRAINING/SPEAKERS — On hold for the time being. ADJOURNMENT at,6:30 p.m. JoAnn Johnson, Secretary NEXT MEETING WILL BE TUESDAY, JUNE 5 AT 6 P.M. �i, STAFF REPORT CITY MANAGER'S OFFICE CRA ITEM () COUNCIL ITEM (X) MEETING DATE: June 12, 2007 SUBJECT: REQUEST FROM USA WASTE OF CALIFORNIA DBA WASTE MANAGEMENT OF THE INLAND EMPIRE FOR CONSENT TO TRANSFER ITS FRANCHISE AGREEMENT TO BURRTEC WASTE INDUSTRIES,INC. FUNDING REQUIRED: YES () NO (X) The City of Grand Terrace has contracted with USA Waste of California DBA Waste Management of the Inland Empire for solid waste services since July of 1997. The franchise was amended twice, once in March 1998 and a second time in April 2002.USA Waste of California DBA Waste Management is requesting written consent to transfer the franchise with its amendments to Burrtec Waste Industries, Inc. As the council is aware USA Waste of California DBA Waste Management of the Inland Empire has provided excellent service to the city in the past 10 years. In the most recent year the city has been experiencing service delays. The delays are due to the difficulties in trying to service our contract from a facility in south Corona. The challenges of freeway traffic and the extra time required for the trucks to commute from the south Corona facility have provided less than desirable service levels. Staff has been encouraging USA Waste of California DBA Waste Management of the Inland Empire to either build a new facility closer to the city or sell our franchise. Burrtec Waste Industries,Inc. is a regional company with an excellent reputation and is locally owned and operated by the Burr family with Cole Burr as the President. The city will be served by their San Bernardino facility at 5455 Industrial Parkway. ;The franchise agreement requires a transfer payment of $500,000 to be paid upon transfer. We have arranged for the funds to be wired to the city upon transfer. We appreciate the dedication of all the employees of USA Waste of California DBA Waste Management of the Inland Empire for their service to the community of Grand Terrace and look forward to establishing a long relationship with Burrtec Waste Industries,Inc. when the transfer becomes effective July 1,2007. COUNCIL AGENDA ITEM NO. �� STAFF RECOMMENDATION: STAFF RECOMMENDS ADOPTING A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, GRANTING A TRANSFER OF THE EXCLUSIVE SOLID WASTE FRANCHISE FROM USA WASTE OF CALIFORNIA DBA WASTE MANAGEMENT OF THE INLAND EMPIRE TO BURRTEC WASTE INDUSTRIES, INC. i RESOLUTION NO. 2007- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, GRANTING A TRANSFER OF THE EXCLUSIVE SOLID WASTE FRANCHISE FROM USA WASTE OF CALIFORNIA DBA WASTE MANAGEMENT OF THE INLAND EMPIRE TO BURRTEC WASTE INDUSTRIES, INC. WHEREAS,Pursuant to California Public Resources Code Section 40059(a)(1), the City Council of the City of Grand Terrace has determined that the public health, safety and well being require that an exclusive franchise be awarded to a qualified enterprise for the collection, transportation, recycling, composting of solid waste in.the City of Grand Terrace; and WHEREAS, the City granted an exclusive franchise to USA Waste of California DBA Waste Management of the Inland Empire and executed a Franchise Agreement in July, 1997 for the collection of waste within the corporate limits of the City; and WHEREAS,USA Waste of California DBA Waste Management of the Inland Empire has requested a transfer of this Franchise Agreement to Burrtec Waste Industries, Inc. for the duration of the Franchise; and WHEREAS, in March 2002 a Franchise Amendment was executed which amended the Ordinance to extend the contract term to a 6 year agreement with automatic renewal; and WHEREAS, the City has reviewed the qualification of Burrtec Waste Industries, Inc. and have determined that they are a refuse company qualified to assume the obligation outlined in the Franchise Agreement; and WHEREAS, Burtec Waste Industries, Inc. has acknowledged and accepted the terms outlined in the Franchise Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Grand Terrace, as follows: SECTION I: Grants the transfer ofthe Residential Solid Waste Franchise from USA Waste of California DBA Waste Management of the Inland Empire to Burrtec Waste Industries,Inc. A revised Franchise Agreement naming Burrtec Waste Industries, Inc. as the Franchisee will be executed by the City. PASSED, APPROVED, AND ADOPTED this 12`h day of June, 2007. t; � RESOLUTION NO. 2007- Page 2 ATTEST: City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace Terrace and of the City Council thereof and of the City Council thereof I BRENDA MESA, City Clerk of the City of Grand Terrace, California, do hereby certify that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of'Grand Terrace held on the 12" day of June, 2007 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Approved as to form: City Attorney City Clerk a WASTE MANAGEMENT WASTE MANAGEMENT OF THE INLAND EMPIRE 800 S Tetnescal Street Corona,CA 92879 May 31, 2007 (800)423.9986 (951)272-0438 Fax VIA PERSONAL DELIVERY Mr. Thomas Schwab City Manager City of Grand Terrace 22795 Barton Road Grand Terrace, California 92313 Dear Mr. Schwab: On behalf of Waste Management, I would like to thank you for your support and .patronage of our company over the past number of years. It has been our honor and pleasure to serve you, the residents and the businesses of the City of Grand Terrace. As you know, Waste Management recently agreed to sell and transfer assets of USA Waste of California, Inc. related to its waste hauling, disposal and recycling business in the City of Grand Terrace to Burrtec Waste Industries, Inc. (`Burrtec"). As we have communicated to you over the past few months, both Waste Management and Burrtec remain committed to keeping you informed and in ensuring a smooth transition. Our targeted transfer date is July 1, 2007. The next step in this transaction is your Council's approval of our assignment request. This approval will require this item to be placed on your next City Council agenda for review and consent. Pursuant to Section 9(A) of the Agreement between the City of Grand Terrace and USA Waste of California, Inc. for the Provision of Integrated Waste Management Services dated March 12, 1998, as amended by the First Amendment to Franchise Agreement between the City of Grand Terrace and USA Waste of California, Inc. for the Provision of Integrated Waste Management Services dated April 1, 2002 (collectively, "Franchise Agreement"), we request the written consent of the City of Grand Terrace to assign the Franchise Agreement to Burrtec. Also pursuant to Section 9(A) of the Franchise Agreement, we are prepared to pay the City $500,000 upon the transfer of the Franchise Agreement to Burrtec. Pursuant to Section 11 of the Franchise Agreement, we are prepared to reimburse the City for up to $10,000 for administrative expenses associated with such transfer. We thank you once again for your business and appreciate the professional working relationship we have enjoyed for many years. From everyday collection to environmental protection, Think Greene Think Waste Management. Primed on Inns,pff-cOIL,. mcl[ G P.P"- :J BURRTEC WASTE INDUSTRIES, INC. "We'll Take Care Of 11" June 6, 2007 via facsimile 909-783-7629 Mr. Thomas Schwab City Manager City of Grand Terrace 22795 Barton Rd Grand Terrace, CA 92313 Dear Mr. Schwab: As outlined in the Waste Management of the Inland Empire correspondence of May 31, 2007, and pending City approval, Burrtec Waste Industries, Inc. is in the process of acquiring the Franchise Agreement for the provision of Integrated Waste Management Services. As such, please allow this correspondence to confirm that Burrtec accepts all obligations of Waste Management of the Inland Empire and agrees to all terms set forth in the Agreement for the Collection, Transportation and Disposal of Municipal Solid Waste between the City of Grand Terrace and Waste Management of the Inland Empire. Further, Burrtec agrees to provide to the City of Grand Terrace on or before the effective date of the assignment written proof of all insurance policies and security for performance that are required by the Contract. We look forward to serving the City of Grand Terrace and exceeding all of your expectations for many years to come. If I may provide additional information on this subject or any aspect of our services, please feel free to contact me directly at (909) 429-4290. Thank you for your consideration of this information. Sincerely, Cole Burr President 9890 Cherry Avenue Fontana, California 92335 909-429-4200 • FAX 909-429-4290