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03/13/2007 C1.T_r �.�LE 0 G P GRAND TERR �E March 13,'2007,.,. 22795 Barton Road Grand Terrace -California 92313-5295 - Civic Center (909)824-6621 = Fax(909)783-7629 ; Fax(909)783-2600 Mir.yetta Fer.re CITY OF GRAND; TERRACE Lee Ann Garcia T - MayorPro Tem' CRA/CITY-.COU•NCIL Bea'Cortes, ` .Jim:Nliller RE.GULAR•'MEETINGS Dan.Buchanan -ounell Members, '� - r• `", - < - ' Thomas J:Schwab 2ND ;AND 4T'H, Tuesday - 6;=.00;p.m.' City Manager Council'Chambers Grand,Terrace Civic Center, 22795 B"artori,Road' CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS MARCH 13, 2007 GRAND TERRACE CIVIC CENTER 6:00 PM 22795 Barton Road THE GITY'OF GRAND TERREICE COMPI:IES WITH THE AIVIERIGANS WITH DISABILITIES ACT OFj,0.90:IFYOIT . REQUIRE SPECIAL ASSISTANC-46 PARTICIPATE IN THIS 1GIEETING,PLEASE CALL THE CIT,.:Y'CLERK'S OFFICE'AT(909):824 6621 AT,-LEAST 48:I30URS PRIORTO THE.-MEETING. IF YOu, IRE;TG ADDRESS7THE;CITY COUNCIL DURING THE MEETING,PLEASE COMPLETE A REQUEST TO SPEAK FORM AVAILABLE ATTHE°ENTRANCE:AND'P,,RESENT IT TO-TFIE CITY CLERK;SPEAKERS`WILL °BE CALLED UPON BY THE:,MAYOR AT.THE,'APPROPRIATE TIME: . O. * Call to Order- * Invocation-Pastor Rick Doucette,Calvary,The Brook Church * Pledge of Allegiance- * Roll Call- STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 6 PM 1. Approval of 02-27-2007 Minutes Approve ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS A. Proclamation-Child Abuse Prevention Month-April 2007 B. Proclamation-Community Development Week 2007-April 9- 15,2007 C. Proclamation - Girl Scouts Make the World a Better Place Week-March 11 - 17,2007 D. Darren Kettle,Director of Freeway Construction,SANBAG, Update on 1-215 South 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approve Check Register Dated March 13,2007 Approve .I COUNCIL AGENDA 03-13-2007 PAGE 2 OF 2 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION B. Waive Full Reading of Ordinances on Agenda C. Approval of 02-27-2007 Minutes Approve D. Award of Construction Bid and Contingency Fund for Award Barton Road Bicycle Lane from Mount Vernon Avenue to Michigan Street 4. PUBLIC COMMENT I This is the opportunity for members of the public to comment I on any items not appearing on the regular agenda. Because of restrictions contained in California Law,the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a.future meeting. 5. REPORTS A. Committee Reports 1. Historical&Cultural Activities Committee a. Minutes of February 5,2007 Accept 2. Emergency Operations Committee a. Minutes of February 6,2007 Accept B. Council Reports 6. PUBLIC HEARINGS-None -7. UNFINISHED BUSINESS-None 8. NEW BUSINESS A. Budget Hearing Dates for FY 2007-2008 Preliminary Schedule Budget 9. CLOSED SESSION-None ADJOURN THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON TUESDAY,MARCH 27,2007 AT 6.00 P.M. ......................................... AGENDA ITEM REQUESTS MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE NO LATER THAN 14 CALENDAR DAYS PRECEDING THE MEETING. «"a....,•..✓ski-Ut.`.1 �ki`}��`"1 G�i�-U�L ii�-J 1l 'Sie::� CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING- FEBRUARY 27, 2007 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on February 27, 2007 at 6:00 p.m. PRESENT: Maryetta Ferr6, Chairman Lee Ann Garcia, Vice-Chairman Bea Cortes, Agency Member Jim Miller, Agency Member Dan Buchanan,Agency Member Tom Schwab, City Manager Brenda Mesa, City Clerk Steve Berry, Assistant City Manager Larry Ronnow,Finance Director Richard Shields, Building& Safety Director Lt. Hector Guerra, Sheriff's Department John Harper., City Attorney i ABSENT: Gary Koontz, Community Development Director CONVENE COMMUNITY REDEVELOPMENT AGENCY MEETING APPROVAL OF 02-13-2007-MINUTES CRA-2007-06 MOTION BY AGENCY MEMBER CORTES, SECOND BY VICE-CHAIRMAN GARCIA, CARRIED 5-0, to approve the February 13, 2007 Community Redevelopment Agency Minutes. PROPERTIES HELD BY THE REDEVELOPMENT AGENCY LOW AND MODERATE INCOME HOUSING FUND CRA-2007-07 MOTION BY VICE-CHAIRMAN GARCIA, SECOND BY AGENCY MEMBER CORTES, CARRIED 5-0, to authorize Staff to obtain an appraisal of 12569 Michigan and direct staff to do an informal bid process with the local Realtors in Grand Terrace that have a business license,to prepare a proposal for the sale of the Michigan property;which staff will bring back to council in a month,and direct staff to obtain an appraisal on 11695 Canal Street and authorize staff to negotiate the sell of the parcel to a developer. Both transactions will be required to be brought back to the Agency for approval to sell and put into escrow. CRA AGENDA ITEM NO. Community Redevelopment Agency Minutes February 27,2007 Page 2 Chairman Ferr6 adjourned the Community Redevelopment Agency Meeting at 6:20 p.m.,until the next CRA/City Council Meeting that is scheduled to be held on Tuesday, March 13, 2007 at 6:00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace •� 2 r - I 4 M R l yV V�1 i M I IJ- A - O 51X V V A 1A MY IX-N VV kmil i" V, EV %, , t. V6" COMMUNITY DE VEL OPMENT WEEK 2007 April 9 - 15., 2007 WHEREAS, the Community Development Block Grant (CDBG) Program originated in 1974 and has operated since 1975 to provide local governments with the resources required to meet the needs ofpersons oflow and moderate income, and CDBG funds are used by thousands of neighborhood based non Profit organizations throughout the nation to address pressing neighborhood and human service needs;and WHEREAS, the Community Development Block Grant Program has had a significant impact on our local economies through job creation and retention,physical redevelopment and improved local tax bases, and WHEREAS, City, USA and local governments have clearly demonstrated the capacity to administer and customize the CDBGprograin to identify and resolve pressing local problems,such as affordable housing neighborhood and human services needs,job creation and retention and physical redevelopment; NOW, THEREFORE, the City Council of the City of Grand Terrace does hereby join with San Bernardino County in celebrating the 33rd anniversary of the Community Development Block Grant Program, and proclaim the week of April 9 through April 15, 2007 as National Community Development Week in the City of-,Grand Terrace and urge all citizens to join us in recognizing the Community Development Program and the Q�Kn importance it serves to our community. This 13"' day of March, 2007. Mayor Ferri Mayor Pro Tem Garcia ( ] Council Member Cortes Council Member Miller Council Member Buchanan 4� rt a'` :i r: p•1 - � .: F =s 4 n it .•C g �RF: eP£ { b: X a' �{1' ?ei4� . F.¢e, - & a f -€ M`•is e" z��i�� ' `:' c=�£.�;zi w=_t' -+S=-a•�1-s-`s -jan t r ia Girl Scouts Make the World a Better Place Week March 11 - 17, 2007 WHEREAS, March 12, 2007, marks the 95' anniversary of Girt Scouts of the USA,founded by Juliette Gordon Low in 1912 in Savannah, Georgia; and WHEREAS, throughout its distinguished history, Girl Scouting has helped build millions of girls and women of courage, confidence and character, and WHEREAS, through the dedication, time and talent of volunteers of different backgrounds, abilities and areas of expertise, the Girl Scout organization helps girls thrive,and WHEREAS, through its unique leadership development program, girls define s leadership and make the world a betterplace by discovering,connecting and taking action in their communities;and WHEREAS, Girl Scouting takes an active role in ipereasing girls'awareness of the opportunities available to them today in math,science,sports,technology,health and fields that can expand their horizons;and WHEREAS, the Girl Scouts of San Gorgonio Council-serves more than 15,000 �r girls in Riverside and San Bernardino counties and meets the deeds of girls ages 5-17 through fun, value-based, educational programs; NOW, THEREFORE, the City Council of the City of Grand Terrace does hereby applaud the commitment that the Girl Scouts of San Gorgonio-Council has made to girls and the community and proudly proclaim the week of March 11-17, 2007 as Girl Scouts Make the World a Better Place Week. This 13`h day of o March 2007. f d.✓ ' Mayor Ferri Mayor Pro Tein Garcia Council Member Cortes Council Member Miller Council Member Buchanan 6- s U. b. 4 1d FeF' f\/` Check Regist' ',Dated March 13, 2007 vchlist Voucher List Page: 1 03/08/2007 10:13:43AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 59091 2/22/2007 010340 BLUE CROSS OF CALIFORNIA, PERS-CH728A51819 HEALTH INS.-B. CORTES 10-110-142-000-000 459.68 Total : 459.68 59092 2/22/2007 004350 LEAGUE OF CALIFORNIA CITIES, INLANC 03012007 IE Division Meeting-D. Buchanan 10-110-270-000-000 35.00 Total : 35.00 59093 2/26/2007 001206 ARROWHEAD CREDIT UNION JAN-FEB Jan-Feb 07 City Visa Charges 32-200-210-000-000 27.90 10-110-270-000-000 70.83 10-120-268-000-000 10.74 10-120-270-000-000 221.06 10-140-268-00.0-000 10.74 10-140-270-000-000 462.30, 10-180-210-000-000 12.09 10-180-268-000-000 102.10 10-370-268-000-000 288.00 10-380-249-000-000 247.60 10-440-221-000-000 25.84 10-440-223-000-000 7.39 10-440-228-000-000 29.34 10-440-230-000-000 475.00 10-440-270-000-000 116.32 10-801-268-000-000 100.00 10-808-246-000-000 51.26 23-200-14-00 78.23 Total : 2,326.74 59094 2/26/2007 006285 RIVERSIDE HIGHLAND WATER CO 02052007 Dec-Feb 2007 City Water Usage COUNCIL AGENDA ITED0 M. Page: 1 vchlist Voucher List Page: 2 03/08/2007 10:13:43AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 59094 2/26/2007 006285 RIVERSIDE HIGHLAND WATER CO (Continued) 10-190-238-000-000 341.03 10-440-238-000-000 87.20 10-450-238-000-000 2,688.49 10-805-238-000-000 93.65 26-600-239-000-000 86.14 26-601-239-000-000 49.54 34-500-724-000-000 49.20 34-700-709-000-000 9.08 34-700-710-000-000 9.08 34-700-767-000-000 9.08 Total : 3,422.49 59095 2/27/2007 010586 THE JAMIESON GROUP 2007.16 PROFESSIONAL SERVICES 1 10-370-255-000-000 4,800.00 Total : 4,800.00 59096 2/28/2007 006459 S.B. COUNTY CLERK OF THE BOARD 02282007 Notice of Determination Filing Fee 10-370-220-000-000 50.00 Total : 50.00 59097 3/1/2007 010718 CORDOVA, JERINA 03032007 Birthday Bonus - 10-370-110-000-000 35.00 32-370-110-000-000 10.00 34-400-110-000-000 5.00 Total : 50.00 59098 3/1/2007 010176 HERNANDEZ, JOSE 032207 Birthday Bonus 17-910-110-000-000 50.00 Total : 50.00 59099 3/1/2007 004301 LAMPE, JOHN W. 03152007 Birthday Bonus 10-370=110-000-000 35.00 32-370-110-000-000 10.00 34-400-110-000-000 5.00 Total : 50.00 59100 3/1/2007 010604 SHIELDS, RICHARD 03232007 Birthday Bonus Page: 2 vchlist C �'-- } Voucher List Page: 3 03/08/2007 10:13:43AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 59100 3/1/2007 010604 SHIELDS, RICHARD (Continued) 10-172-110-000-000 12.50 10-175-110-000-000 10.00 34-400-110-000-000 27.50 Total : 50.00 59101 3/1/2007 005663 PRECIE, DENNICE 03292007 Birthday Bonus 10-440-110-000-000 50.0.0 Total : 50.00 59102 3/1/2007 006331 RONNOW, LARRY 03302007 Birthday Bonus 10-140-110-000-000 50.00 Total : 50.00 59103 3/1/2007 010013 MAURICIO,VERA 03302007 Birthday Bonus, 10-440-110-000-000 50.00 Total : 50.00 59104 3/5/2007 005452 PACIFICARE OF CALIFORNIA 1001555891 MARCH EMPLOYEE HEALTH INS 10-022-61-00 8,147.24 10-120-142-000-000 929.71 10-125-142-000-000 570.80- 10-140-142-000-000 1,152.51 10-172-142-000-000 149.68 10-175-142-000-000 104.11 10-180-142-000-000 1,101.06 10-370-142-000-000 902.25 10=3807142-000-000 310.26 10-440-142-000-000 849.69 10-450-142-000-000 390.81 21-672-142-000-000 350.27 32-370-142-000-000 251.23 34-400-142-000-000 499.73 34-800-142-000-000 260.54 Total : 15,969.89 59105 3/5/2007 003420 INLAND COUNTIES INSURANCE SVCS March, 2007 EMPLOYEE DENTAL&VISION INS. 10-022-61-00 1,267.99 Page: 3 vchlist Voucher List Page: 4 03/08/2007 10:13:43AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 59105 3/5/2007 003420 INLAND COUNTIES INSURANCE SVCS (Continued). Total : 1,267.99 59106 3/5/2007 004587 MANAGED HEALTH NETWORK RI 46446 MARCH MHN INSURANCE 10-120-142-000-000 17.83 10-125-142-000-000 11.89 10-140-142-000-000 . 17.84 10-172-142-000-000 2.70 10-175-142-000-000 1.83 10-180-142-000-000 27.90 10-370-142-000-000 12.70 10-380-142-000.-000 . 5:94 10-440-142-000-000 136.75 10-450-142-000-000 8.67 21-572-142-000-000 5.94 32-370-142-000-000 - 3.27 -� 34-400-142-000-000 10.26 34-800-142-000-000 9.98 Total : 273.50 59107 3/6/2007 004302 LA PASTA ITALIA 13454. Budget workshop catering: 2/27/07 10-190-220-000-000 143.74 Total : 143.74 59108 3/6/2007 010258 GMAC PAYMENT PROCESSING CENTER 024-9103-15936 LEASE 2007 TAHOE- 10-120-273-000-000 554.07 Total : 554.07 59109 3/6/2007 006172 STANDARD INSURANCE COMPANY March 2007 MARCH LIFE AND DISABILITY INS Page: 4 r -- vchlist Voucher List Page: 5 03/08/2007 10:13:43AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 59109 3/6/2007 006772 STANDARD INSURANCE COMPANY (Continued) 10-120-142-000-000 20.85 10-125-142-000-000 13.90 10-140-142-000-000 20.85 10-172-142-000-000 3.13 10-175-142-000-000 2.09 10-180-142-000-000 27.86 10-370-142-000-000 14.28 10-380-142-000-000 6.95 10-440-142-000-000 68.25 10-450-142-000-000 10.43 21-572-142-000-000 6.33 32-370-142-000-000 3.92 34-400-142-000-000 10.08 34-800-142-000-00.0 16.68 10-022-63-00 1,197.90 Total : 1,423.50 59110 3/13/2007 002694 4 WEST 176210 Trailer hitch-for maintenance truck 10-180-245-000-000 135.95 Total : 135.95 59111 3/13/2007 010678 ARCHIVE'MANAGEMENT SERVICE - 0046435. TAPE STORAGE 10-180-250-000-000 53.77 0046435A March Tape Storage. 10-140-250-000-000 53.76 Total : 107.53 59112 3/13/2007 001213 AT&T FEBRUARY Feb Child Care dsl service 10-440-235-000-000 64.41 y Total : 64.41 59113 3/13/2007 010293 AVAYA, INC. 2725066600 Phone installation-Code Enf. Dept. 10-185-210-000-000 360.00 272506660013, February VM/Phone charges 10-190-246-000-000 73.08 Page: 5 vchlist Voucher List Page: 6 03/08/2007 10:13:43AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 59113 3/13/2007 010293 AVAYA, INC. (Continued) Total : 433.08 59114 3/13/2007 010293 AVAYA, INC. 2725066600 FY 06-07 PHONE SYSTEM MAINTNOICEMAIL 10-190-246-000-000 110.38 Total : 110.38 59115 3/13/2007 010721 BOND,APRIL 103006 Double Booking Refund for park 10-450-01 25.00 Total : 25.00 59116 3/13/2007 001484 BROWN INDUSTRIES 10708257 Staff incentive pins 10-440-228-000-000 229.00 Total : 229.00 59117 _ 3/13/2007 001907 COSTCO#478 1679 C: CARE SUPPLIES ' 10-440-228-000-000 16.99 10-440-220-000-000 111.67 1680 C. CARE"SUPPLIES 10-440-228-000-000 45.17 10-440-220-000-000 86.00 Total : 259.83 59118 3/13/2007 010711 DANKA FINANCIAL SERVICES 64996235 April payment-Toshiba copier 10-172-246-000-000 63.24 10-175-246-000-000 31.62 34-400-246-000-000 63.24 Total : 168.10 59119 3/13/2007 001942 DATA TICKET INC. 20034 MONTHLY PARKING CITE PROCESSING 10-140-255-000-000 100.00 Total : 100.00 59120 3/13/2007 010722 DE BERRY,TRENESHA 103006 Double Booking Refund 10-450=01 25.00 Total : 25.00 59121 3/13/2007 003210 DEPT 32-2500233683 0014046032735 MAINT SUPPLIES 10-180-245-000-.000 74.35 Page: 6 1 vchlist Voucher List Page: 7 03/08/2007 10:13:43AM CITY OF GRAND TERRACE Bank code: bofa Voucher_ Date Vendor Invoice Description/Account Amount 59121 3/13/2007 003210 DEPT 32-2500233683 (Continued) 0147221046447 MAINT SUPPLIES 10-180-246-000-000 19.22 0236682032204 MAINT SUPPLIES 10-805-245-000-000 38.73 0236682032204. MAINT SUPPLIES 10-180-245-000-000 51.98 0279198032564 MAINT SUPPLIES 10-180-218-000-000 22.91 0282377032637 MAINT SUPPLIES 10'-180-245-000=000 30.61 Total : 237.80- 59122 3/13/2007 002082 DISCOUNT SCHOOL SUPPLIES D07155790001 TINT TOT SUPPLIES 10-440-221-000-000 402.78 10-440-221-000-000 31.21 Total : 433.99 59123' 3/13/2007 002258 EMPIRE OFFICE MACHINES 69084 Maint/Repair City Clerk's Printer 10-125-246-000-000 140.88 Total : 140.88- 59124 3/13/2007 002301 FEDEX, 862896282 Overnight Delivery charges 44-200-622-000-000 17.16 10-140-210-000-000 19.28 Total : 36.44 59125 3/13/200.7 002721 FRITTS FORD FLEET CENTER 1661 CA TIRE FEE @$1.00 PER TIRE 10-185-705-000-000 1.5,000.00 10-450-705-000-000 28,678.83 Total: 43,678.83 59126 3/13/2007 002740 FRUIT GROWERS SUPPLY 32086124 PK MAINT, EQUIP MAINT&SWEEPER SUPPLIES 10-450-245-000-000 18.73 32086206 PK MAINT, EQUIP MAINT&.SWEEPER SUPPLIES 10-450-245-000-000 35.57 Page: 7 vchlist Voucher List Page: 8 03/08/2007 10:13:43AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 59126 3/13/2007 002740 FRUIT GROWERS SUPPLY (Continued) 32086314 PK MAINT, EQUIP MAINT&SWEEPER SUPPLIES 10-450-245-000-000 17.46 Total : 71.76 59127 3/13/2007 002901 G.T.AREA CHAMBER OF COMMERCE 02202007 February Chamber Luncheon-Ferre' 10-110-270-000-000 8.00 Total : 8.00 59128 3/13/2007 010559 GST-JAGUAR 44767 WEBSITE HOSTING 10-180-255-000-000 75.00 Total : 75.00 59129 3/13/2007 003216 HOUSTON & HARRIS PCS, INC. 07-13290 SEWER MAINT/HYDROWASHING 21-573-602-000-000 700.00 Total : 700.00 59130 3/13/2007 003850 JANI-KING LAX01071697 C. CARE NIGHTLY BLDG CLEANING &CARPETS 10-440-244-000-000 50.00 Total : 50.00 5913.1 3/13/2007 010520 K&A ENGINEERING 6483 06/07 ENGINEERING SERVICES 10-370=255-000-000 200.00 Total : 200.00 59132 3/13/2007 010719 KEY ELECTRIC 223370 Lighting Maint/Repair-Child Care Center 10-440-704-000-000 1,889.211 10-440-245-000-000 546.71 Total : 1,935.92 59133 3/13/2007 004320 LAWNMOWER CENTER 24662 LAWNMOWER/TRIMMER REPAIRS 10-180-246-000-000 101.65 Total : 101.65 59134 3/13/2007 010369 LOMA LINDA ANIMAL HOSPITAL 013007 Avid ChipsNaccines-Rabies Clinic 10-190 256-000-000 768.00 Total : 768.00 Page: 8 vchlist Woucher List Page: 9 03/.08/2007 10:13:43AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 59135 3/13/2007 010690 LSA ASSOCIATES INC. 75926 EIR FOR BLUE MTN SR.VILLAS 34-500-726-000-000 17,466.98 Total : 17,466.98 59136 3/13/2007 010611 MCNABOE, DARCY 02132007 Reimb.-Travel to Planning Seminar 1'0-801-270-000-000 18.00 Total : 18.00 59137 3/13/2007 004740 MMASC 20104 2007 Membership Renewal-S. Berry 10-180-265-000-000 65.00 Total : 65.60 59138 3/13/2007 010600 MULTIMEDIA SALES& MARKETING 467925 Radio Ad-Child care 10-440-230-000-000 180.00 -0�1 Total : 180.00 59139 3/13/2007 010097 NEXTEL COMMUNICATIONS 410575025-053 DEC-JAN Nextel Svc-Comm svc/Child -. 10-180-240-000-000 308.55 10-440-235-000-000 48.27 Total : 356.82 - 59140 3/13/2007 001456 OFFICE MAX-A BOISE COMPANY 1.43949. Misc. Office Supplies 10-120-210-000-000 185.79 170840 Misc. Office Supplies-Child Care 10-440-219.-000-000 273.69 316200 Lateral file cabinets-City Mngr's Dept 10-120-210-000-000 1,004.67 Total : 1,464.15 59141 3/13/2007 005451 PAPA QAC23211 2007 Membership Renewal 10-180-265-000-000 40.00 Total : 40.00 59142 3/13/2007 005586 PETTY CASH b2242007 Petty Cash Replenish ment=Child Care 10-440-223-000-000 181.27 10-440-221-000-000 41.30 10-440-228-000-000 105.42 23-200-1.4-00 3.99 Page: 9 vchlist Voucher List Page: 10 03/08/2007 10:13:43AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 59142 3/13/2007 005586 PETTY CASH (Continued) Total : 331.98 59143 3/13/2007 010663 PHELPS, BRIAN 02132007 Reimburse-travel to planning seminar 1.0-801-270-000-000 18.00 Total : 18.00 59144 3/13/2007 006310 ROADRUNNER STORAGE 4904 March Storage charges 10-140-241-000-000 94.00 34500-726-000-000 134.00 Total : 228.00 59145 3/13/2007 006557 S.B. COUNTY DE_ PT. PUBLIC WORKS FC135/07 FY 06/01 FLOOD AGREEMENT 12-903-701-000-000 3,400.00 Total: 3,400.00 59146 3/13/2007 006531 S.B. COUNTY SHERIFF 7251 December Overtime Charges - 10-410-256-000-000 831.62 10-410-250-000-000 4,673.99 Total : 5,505.61 59147 3/13/2007 010720 SANTANA, KATHY 01232007 Refund for dog spay 10-200-15 25.00 Total : 25.00 59148 3/13/2007 006601 SCHOOL-AGE NOTES 60441-1 BOOK ORDER- 23-200-14-00 48.12 Total : 48.12 59149 3/13/2007 010717 SMART BUSINESS SYSTEMS 02077 Copy Machine Feeder Maint/Repair 34-400-219-000-000 145.00 Total : 145.00 59150 3/13/2007 007005 SO CAL LOCKSMITH 111007 Child Care'Building Keys 10-180-245-000-000 2.18 Total : 2.18 59151 3/13/2007 006720 SO.CA.EDISON COMPANY 03132007 February City Utility Charges - Page: 10 vchlist Nib Cher List ~ Page: 11 03/08/2007 10:13:43AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 59151 3/13/2007 006720 SO.CA.EDISON-COMPANY (Continued) 34-400-238-000-000 79.10 10-175-238-000-000 28.76 10-172-238-000-000 35.95 10.190-238-000-000 - 2,288.06 10-440-238-000-000 592.51 10-450-238-000-000 1,028.07 15-500-601-000-000 23.97 16-510-238-000-000 285.77 Total : 4,362.19 59152 3/13/2007 006778 STAPLES CREDIT PLAN 2482571110015 Computer Monitor-Finance Dept. 10-140-700-000-000 172.38 9169770961 Misc. Office Supplies r' 10-180-210-000-000 26.88 —� 10-808-210-000-000 16.05 34-800-210-000-000 35.32 9170140320 Misc Ofc Supplies/Copy Paper 10-190-212-000-000 147.36 10A 40-210-000-000 45.69 9170243003 Misc. Office Supplies 10-140-210-000-000 30.93 10-190-210-000-000 17.03 9170258137 Misc Office Supplies-Comm. Svcs. 10-185-210-000-000 129.87 9170299298 Misc Office Supplies-Comm Svcs 10-185-210-000-000 75.02 Total :. 696.53 59153 3/13/2007 006898 SYSCO FOOD SERVICES OF L.A. 702140433 FOOD SUPPLIES-LUNCHES & SNACKS 10440-220-000-000 594.35 702140434 FOOD SUPPLIES-LUNCHES &SNACKS 10-440-220-000-000 53.47 702210408 FOOD SUPPLIES-LUNCHES & SNACKS 10-440-220-000-000 46.81 Page: 11 vchlist Voucher List Page: 12 03/08/2007 10:13.43AM CITY OF GRAND TERRACE .Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 59153 3/13/2007 006898 SYSCO FOOD SERVICES OF L.A. (Continued) 702210409 FOOD SUPPLIES-LUNCHES &SNACKS 10-440-220-000-000 568.01 7022804152 FOOD SUPPLIES-LUNCHES &SNACKS 10-440-220-000-000 557.37 7022804160 FOOD SUPPLIES-LUNCHES &SNACKS 10-440-220-000-000 58.77 Total : 1,878.78 59154 3/13/2007 010590 TERRA LOMA REAL ESTATE 02132007 Feb Prop. Mngm_ t. Fee-21974 De Berry 34-400-04 96.00 Total: 96.00 59155 3/13/2007 010586 THE JAMIESON GROUP 2007.17 PROFESSIONAL SERVICES _ 10-370-255-000-000 3,500.00 Total: 3,500.00 59156 3/13/2007 007034 TRANSPORTATION ENGINEERING 641 06/07 TRAFF. ENG., GRANTS, CIRC. ELEMENT 10-370-255-000-000 1,834.00 641A Senior Housing Project 34-500-72&000-000 360.00 Total : 2,194.60 59157 3/13/2007 007539 VALLEY TIRE COMPANY 82520 FY 06/07 VEHICLE MAINT 10-180-272-000-000 •68.00 Total 68.00 59158 3/13/2007 001038' VERIZON WIRELESS-LA 2117160470 1/23-2/22 Wireless svc charges 34-400-235-000-000 151.62 Total : 151.62 59159 3/13/2007 007845 W. E. C. ELECTRIC INC. . 16002 Lighting maintenance-Council chamber 10-1.80=245-000-000 213.43 Total : 213.43 59160 3/13/2007 010710 W. J. MCKEEVER INC. 16385 PLANS&SPECS FOR BARTON RD. BIKE LANE 44-200-622-000-000 3,811.27 Page: 12 vchlist ;,.;ocher List Page: 13 03/08/2007 10:13:43AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 59160 3/13/2007 010710 W. J. MCKEEVER INC. (Continued) Total : 3,811.27 59161 3/13/2007 007880 WEST GROUP 813150845 FY 06/07 CA CODE UPDATES 10-125-250-000-000 155.97 Total : 155.97 59162 3/13/2007 007920 WILLDAN 0629060 January Plan Check/Inspect svcs 10-172-250-000-000 4,097.68 34-400-251-000-000 1,750.00 0629061 January Engineering Services 10-172-250-000-000 - 2,182.50 Total : 8,030.18 59163 3/13/2007 010519 XEROX CAPITAL SERVICES, LLC 023512319 COPY CENTER 55 LEASE 10-190-700-000-000 351.69 C3� = - Total : 351.69 59164 3/13/2007 007987 XEROX CORPORATION 023512318 DC460 COPIER LEASE&COPY OVERAGE 10-190-700-000-000 318.22 Total : 318.22 74 Vouchers for bank code: bofa Bank.total : 136,285.87- 74 Vouchers in this report Total vouchers : 136,285.87 I certify that, to the best of my knowledge, the afore-listed .checks for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate for the operation of the City and Agency. Larry Ronnow Fina a Director Page: 13 CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING- FEBRUARY.27, 2007 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,on February 27, 2007, at 4:00 p.m. PRESENT: Maryetta Ferr6,Mayor Lee Ann Garcia, Mayor Pro Tem Bea Cortes, Councilmember Jim Miller, Councilmember Dan Buchanan, Councilmember Tom Schwab, City Manager Brenda Mesa, City Clerk Steve Berry,Assistant City Manager Larry Ronnow, Finance Director Richard Shields,Building& Safety Director Lt. Hector Guerra, Sheriffs Department John Harper, City Attorney ABSENT: Gary Koontz, Community Development Director GOAL SETTING WORKSHOP- 4 P.M. COMMUNITY MEETING ROOM The City Council held their Goal Setting Workshop and the following are the City Wide Prioritization 2007 Results: Top Ten 1. Continue direction as a 24-hour service with the development and expansion of our City website and electronic newsletter 2. Senior Center and housing 3. Paramedic Program/Public Safety Tax 4. Town Center 5. Downtown master planning 6. Expanded/new library 7. Red light enforcement cameras 8. Seek alternative revenue for programs such as the Sheriff, CERT, youth program, EOC 9. Blue Mountain Wilderness Park- land preservation 10: Blue Mountain Retail/Freeway Center Development Tier 2 11. Become a more energy efficient city.Achieve an appropriate balance between energy G@U!�4�"." L AQEN®A ITEM No. J(j Council Minutes February 27,2007 Page 2 cost reductions and project-related investments 12. Update the General Plan 13. Police and fire prevention programs and education coordination with our Crime Prevention Committee/Citizen Patrol/EOC/and CERT 14. 5-Year Infrastructure Plan 15. Implementation of the Traffic Mitigation Plan 16. Speed enforcement off main thoroughfares Tier 3 17. Expand/enhance Community Services/youth activities 18. Neighborhood Watch Program 19. Establishment of a high school 20. Street maintenance/road re-construction 21. Increased Sheriff's Patrols 22. Establish a Graffiti Task Force 23. Assist the Chamber of Commerce in development and support of local business 24. Support funding of sports teams Tier 4 25. Community/Cultural Center 26.' Bond funding for high priority.items such as a library, community center, and new , parks 27. Faith based community coordination 28. Visioning/Charette workshop for the Fall of 2007 29. Ensure appropriate staffing levels due to increasing development activity 30. Citizen's survey to benchmark City services 31. Enforcement program regarding standing water/public health 32. Electric car friendly town 33. Preparation for the City's 30`h Anniversary 2008 34. Establish a dog park The City Council meeting was opened with Invocation by Pastor Salim Elias,Azure Hills Seventh- Day Adventist Church, followed by the Pledge of Allegiance led by Councilmember Bea Cortes. CONVENE CITY COUNCIL MEETING ITEMS TO DELETE -None SPECIAL PRESENTATIONS 3A. Home of Distinction-Robert Vasquez &Family { 0 Council Minutes Febivary 27,2007 Page 3 Assistant City Manager Berry, announced that this quarter's Home of Distinction Award is going to Robert Vasquez &Family and presented them with the award. Robert Vasquez, thanked the Council for the award. r � CONSENT CALENDAR CC-2007-22 MOTION BY COUNCILMEMBER BUCHANAN, SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0,to approve the following-Consent Calendar Items with removal of item 3A.: 3B. Waive Full Reading of Ordinances on Agenda 3C. Approval of 02-13-2007 Minutes 3D. Notice of Completion - Roquet Paving (Road Maintenance Services on Vivienda and La Crosse) ITEM REMOVED FROM CONSENT CALENDAR 3A. Approve Check Register Dated February 27, 2007 CC-2007-23 MOTION BY COUNCILMEMBER MILLER, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0, to approve Check Register Dated February 27, 2007. PUBLIC COMMENT Ramon Morales, 12414 Cardinal Court, expressed his concern with regards to the electrical plant and encouraged.the Council to reconsider the placing of the plant in Grand Terrace. Roxanne.Williams, 22005 Tanager Street, stated the following: I support the new high school. I support the new Colton Unified School District's high school#3 to be built in Grand Terrace. Simply, "High School, yes. Power Plant,No!" City Councils'Opinions are Important to the CEC - Why come to.the Grand Terrace City Council? Perhaps you're asking why would the public come to the Grand Terrace City Council when according to the Warren Alquist Act(Pub Resources Code 25000 et seq.),the California Energy Commission'(CEC) has sole permitting authority for thermal electric power generation for facilities 50 MW or more. I argue•that: a. The City Council & local government DO have a weighted say based upon the following power plant sitings - i. Nueva Azalea-The City of South Gate(Sunlaw Energy Corp.Power Plant) became :iknvolved in the siting procedures because the high f Council Minutes February 27,2007 Page 4 level of community concern over air quality and health impacts. In .addition,the South gate City Council adopted a resolution opposing the power plant, the issued was placed on the local initiative ballot, and the measure was defeated by the citizens. As a result of the ballot measure being defeated, and the fact that the project had no local government or citizen support, Sunlaw Energy Corp. Withdrew its application (2005 Env. Report). ii. Portrero Power Plant of San Francisco (Mirant Corp.)- The City adopted an ordinance based upon air quality and public health. As a result,the applicant Mirant Corp. requested suspension of the power plant project (2005 Env. Report). iii. Metcalf Energy Center(Calpine Corp.)-The mayor and City Council voted not to grant the requested entitlement based upon air quality impacts, ground water, noise impacts, adjacent land uses, visual impacts, and biological impacts. The School District's EIR report can't mitigate: Air Quality and Noise-Further air quality emissions by the power will exacerbate the situation and make the air pollution worse. The CEC can make bad decision if city councils do nothing - If the city council remains passive or neutral and does nothing, then bad decisions can result, like: a. The AES Highgrove Power Plant will be at an unprecedented proximity to the Colton Joint Unified School District's high school#3,with property lines approximating less than 100 feet! This violates the Department of Education's Title 5 laws. Even if the most conservative distance estimates (which measure from the classrooms to the power plant), "the nearest classrooms are about 1,000 feet southeast of the plant," according to AES' own Application For Certification (AFC) subsection 8.12: Hazardous Materials Handling. Allowing the CEC permit would be a bad decision. b. Blythe power plant was allowed by the CEC to be built at the end of an airport runway. Don't you think that caused airplane visibility problems?So, that was another bad decision the CEC was allowed to make as a result of the city council.doing nothing. Violations of Laws. Ordinances, Regulations, and Standards (LORS) or California Department of Education (CDE) a. The AES Highgrove Power Plant threatens the state funding of the high school#3 in the Colton Joint Unified School District based upon: • Hazardous Air Emissions and Facilities within A Quarter Mile — Fine Particulate Matter(PM2.5) — Carbon Monoxide(CO) — Nitrogen Oxides (Nox) — Volatile Organic Compound (VOC) • Land Use: 4 Council Minutes February 27,2007 Page 5 — Proximity to Pressurized-Gas, Gasoline, or Sewer Pipeline — Proximity to High-Voltage Power•Transmission Lines — Presence of Toxic and Hazardous Substances — Other Health Hazards — Proximity to High-Pressure Water Pipelines, Reservoirs, Water Storage Tanks — Observing, California Environmental Quality Act •(CEQA) Requirements Hazardous Air Emissions and Facilities within a Quarter Mile Fine Particulate Matter.(PM 2.5) -AES has not proposed any mitigation for PM 2.5. Carbon Monoxide(CO) - The power plant will emit 256,585 pounds of CO per year. Nitrogen Dioxide(Nox)-The power plant will emit 209,978 pounds of Nox per year. 1 Volatile Organic Compound (VOC) - The power plant will emit 42,356 pounds of VOC.per year. , Land Use Actual distance of"property line"to "property line"is less than 100 feet. Proximity to Pressurized Gas, Gasoline, or sewer Pipeline Proximity to High-Voltage Power Transmission Lines Presence of Toxic and Hazardous Substances Other Health Hazards 1. Metals were detected in soil matrix, trichloroethylene (TCE), and methyl tertiary butyl ether(MTBE) in soil vapor samples. 2. Some liquid and volatile organic compounds (VOC) were found in soil vapor, which triggered a groundwater investigation.. Violation of Grand Terrace's General Plan 5 Council Minutes February 27,2007 Page 6 Financial Conflict of Interest-The City will receive$1.98,million to$2.24 million in annual' propertytax revenue when construction is completed. About 80,percent(or 79.65 percent), of the property tax would go to the City of Grand Terrace Redevelopment Agency. Rita Schwark, 21952 Grand Terrace Road, stated that there continues to be illegal parking, of trucks on Barton Road and she would like to see something be resolved. The traffic on' Barton Road is bad. She sees the Deputy in the mornings but not in the late afternoon:` between 4 and 6 p.m. when the traffic is high. Matt Flemming, 22273 Barton Road; he suggests that the Council look at out of town Realtors because each Councilmember knows a Realtor. City Manager Schwab, stated that he will look into the parking on Barton Road. REPORTS 5A. Committee Reports 1. Crime Prevention Committee a. Minutes of January 8, 2007 CC-2007-24 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER CORTES, to accept the January 8, 2007 Minutes of the Crime Prevention Committee. 58. Council Reports Mayor Pro Tem Garcia, thanked staff for an excellent priority session. It is always helpful to look at what the City is doing long range. She thanked Roxanne for her presentation on AES and requested that staff meet with her and go over.the facts that she has. Councilmember Cortes, reported that each Councilmember received an e-mail from the Corinthians Soccer Club and thanked them for their clean-up at Rollins Park. She welcomed San Bernardino County Fire Battalion Chief Barry Fox who will be attending every other meeting alternating with Battalion Chief Gary Bush. She wished Larry Halvin a Happy Birthday. Councilmember Miller,thanked Councilmember Bea Cortes for supporting the Corinthians Soccer Club and for,participating in their clean-up. He feels that the Council needs to be better educated with regards to AES and watchful of what is coming into the community. He thanked Roxanne Williams for her comments. He expressed his-frustration with the I60, I10 and the 1215 freeway projects. He would like an update on the projects from someone. i Council Minutes February 27,2007 Page 7 It is his hope that the SANBAG representatives will dig in and find out where we are. He feels that we are getting short changed. Councilmember Cortes, indicated that at the last Council Meeting she made a comment regarding the projects and gave the information on where we are at right now. The procedure in Washington is totally different. They want each of their Districts to go up and-show them } a list. Grand Terrace submitted a list that consisted of 6 to 9 projects which was given back- and were told that it was a wish list., That we needed to come back with only 1 or 2 items per City. When we resubmitted the list, it was sent to Washington D.C. after that there are certain people that will be going to Washington D.C. in March. Fontana went on their own to Sacramento and Washington D.C. Dennis Hannsberger selected certain people to go to Washington D.C. and she was not one of them. The City has already sent a letter to Congressman Lewis. She stated that she will invite Craig Neusteadter,Ty Schuiling or Tony Grasso or whoever to give Council any more update than she is giving,but they are trying hard. Mayor Pro Tern Garcia, stated that she and Councilmember Cortes are going to work more as a team because it comes down to strategy and it,comes down to windows of opportunity and.you need to be there during those windows. If it is a priority for the City then we need to step up and start talking to the major players and say what we need. She commits to working with Councilmember Cortes., Councilmember Buchanan,indicated that he is equally frustrated with the I215 freeway and transportation funding. Mayor Ferr6, thanked the -Corinthians Soccer Club for being a positive force in the community. PUBLIC HEARING 6A. Community Development Block Grant (CDBG)Program Year 2007-2008 and Re- Allocation of Unprogrammed Funds. Assistant Ci1y Manager Berry, indicated that the City has been notified to expect a total of $56,000 for FY 2007-2008. This funding has increased this year from $54,00.0 in 2006. There is a 15%funding limit forpublic service activities. Accordingly,the maximum CDBG funding total that the City may allocated to priority public service projects is$8,400.00. This is 15% of the $56,000. allocation available to the City. The County has completed its application process and submitted a listing of eligible projects which have requested funding from the Grand Terrace Allocation. The City Council is now responsible for determining funding and sending the information to the County for adoption. Staff recommends as follows: ,I Council Minutes February 27,2007 Page 8 Public Service Projects: San Bernardino County Library,Log No. 33096,continuation of Literacy Education at the Grand Terrace Library Branch. Total request is for$10,000 staff recommends full funding our maximum public services amount of$8,400. Re-allocation of any CDBG un-programmed Rinds and full funding; of 2007-08 allocation: Staff is requesting a CDBG re-allocation of any remaining un-programmed funds in addition to the 2007-08 funding allocation resulting in approximately$80,000 to be used for the K&J Plating Phase II Remediation_project. Additional funding can be requested in the 2008-09 funding cycle. Mayor Ferre opened the Public Hearing. John Van Campgn, 22720 Van Buren Street, indicated that he was speaking as a volunteer member.of the Board of Directors of San Bernardino Children's Advocates, also known as CASA. They are in the business of helping children and have been doing this in San Bernardino County for 22 years. CASA is volunteers that represent children who have no voice in the courts and are typically in foster care or group home care. He gave examples of what this type of grant funding goes towards. Glenn Tetley, 23249 Glendora Drive, indicated that he is speaking to bring awareness and introduce the Council to an organization that has been around for about 5 years called the Unforgettables Foundation. It helps provide a dignified�burial for needy families in the area that can't afford to bury the children that they have lost. They are helping needy families in Riverside and San Bernardino Counties. They are also helping to prevent the death of children by offering free CPR training to any body or any groups at anytime that would like to take advantage of their services. They started about 5 years ago with some Doctors and a Chaplain in Loma Linda University. He is on the Board of Directors now and of those 5 years they have helped over 1,000 families in the two counties. In 2006 they helped 300 families. They spent about $102,000.00 and approximately 80% of that was in San Bernardino County alone. Mayor Ferr6 closed the Public Hearing and returned discussion to the Council. Councilmember Buchanan, stated that this is one of the hardest parts about being a Council Member. He supports Staff's recommendation. He would love to support the organizations that have requested support however we simply don't have enough funding to do so. He questioned if the funding for the library were less how would it affect the program Assistant City Manager Berry, responded that the CDBG would like the grants to be in blocks of$5,000. 8 Council Minutes February 27,2007 Page 9 Mayor Ferre, questioned what was done last year. Assistant City Manager Berry, responded that the City has funded the Library every year since he has been here. Mayor Ferre,indicated that there is not a Jot of CDBG funds to fund all of the programs and perhaps the Council could help the other organizations on their own if they wanted to. Mayor Pro Tem Garcia, suggested to utilize the local papers in town to help the other organizations that we-can't help with funding. Councilmember Cortes,concurred-with the rest of the Council that there is just not enough money to give to all of the- organizations. She commended the-volunteers' of all the organizations. Councilmember Miller, questioned if CDBG money was used to buy a stove for the Senior Center. Assistant City Manager Berry,responded that he believes that it was a warming food cart that was purchased for the Senior Center a few years ago. CDBG funds were used but they were un-programmed funds not public service funds. Councilmember Miller, questioned if there will be a change in the cost of cleaning up the K&J Plating site. City Manager Schwab, responded that the property is privately.owned. The Company is currently in bankruptcy. They came to the Redevelopment Agency initially and wanted some assistance or.they were going to abandon the site. Staff went to the State Department of Toxic Substances and negotiated.with them. The State agreed to allow the City to use CDBG Funds to remediate the site work to clean up that property. The Company changed their mind and indicated that they were going to do the clean up themselves. The City took the money that was set aside for this project and put it into the road reconstruction and paving on the west side of the freeway on La Cross. The Company has looked at the magnitude of the clean up and in addition they don't have the same leverage as the C'ity.and the State wants to charge them a lot of administrative fees.' K&J has decided that they do not want to try to keep the parcel so the City is going to clean up the parcel. Councilmember Miller, questioned if this property is part of the high school property. City Manager Schwab, responded in the negative but that it is adjacent to the property. C.C-2007-25 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER Council Minutes February 27,2007 Page 10 CORTES, CARRIED 5-0, to approve the following recommendation of staff: Public Service Projects: San Bernardino County Library,Log No.33096,continuation of Literacy Education at the Grand Terrace Library Branch. Total request is for$10,000 staff recommends full funding our maximum public services amount of$8,400. Re-allocation of any CDBG un-programmed fiends and full funding of 2007-08 allocation: Staff is requesting a CDBG re-allocation of any remaining un-programmed funds in addition to the 2007-08 funding allocation resulting in approximately$80,000 to be used for the K&J Plating Phase H Remediation project. Additional funding can be requested in the 2008-09 funding cycle. NEW BUSINESS 8A. Memorandum of Understanding(MOU)on Improvement of Transportation Facilities Between SANBAG,RCTC,the County of Riverside,the County of San Bernardino, and the Cities of Colton,Grand Terrace,Loma Linda,Moreno Valley,Redlands,and San Bernardino. CC-2007-26 MOTION BY COUNCILMEMBER BUCHANAN, SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0, to approve the Memorandum of Understanding (MOU) on Improvement of Transportation Facilities Between SANBAG, RCTC, the County of Riverside, the County of San Bernardino, and the Cities of Colton, Grand Terrace, Loma Linda, Moreno Valley, Redlands, and San Bernardino. CLOSED SESSION -None Mayor Ferr6 adjourned the meeting at 7:21 p.m., until the next CRA/City Council Meeting which is scheduled to be held on Tuesday, March 13, 2007 at 6:00 p.m. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace CRA O COUNCIL ITEM(X-) MEETING DATE: March 13,2007 SUBJECT: Award of construction bid and contingency-fund for Barton Road Bicycle Lane from Mount Vernon Avenue to Michigan Street. FUNDING REQUIRED State of California Department of Transportation Bicycle Facility Unit Grant, $50,000.00. City of Grand Terrace Capital Projects Fund expenditure, $22,582.00. Ten percent (10%) General Fund Undesignated Fund Balance, $7,208.20. RECOMMENDATIONS: 1. Award International Paving Solutions the construction contract for Barton Road Bicycle Lane improvements. 2. Grant 10% contingence funds for the Barton R6ad Bike Lane project which will be funded out of the General Fund Undesign4ted Fund Balance. BACKGROUND: Over the past several years, Staff has been successful in obtaining bicycle grants that have been beneficial to our community infrastructure by providing street improvement and pedestrian safety to several of'our intersections in the City. The $50,000.00 grant awarded to the City is for bicycle lane and street improvements to Barton Road from Mount Vernon Avenue west to Michigan Street. At the September.14,2006 City Council meeting, Council awarded W.J.McKeever,Inc.the contract for design of the street improvements for the proposed bike lane. Improvement plans have been completed and approved by the City Engineer. Staff advertised for construction bids in the two local newspapers and also the Dodge Room. Five construction bids were submitted for the project listed below. The bids were opened on February 20, 2007 at 2:00 P.M. 1. Grand Pacific Construction $121,128.65 2. Roquet Paving $84,138.37 3. NPG $74,999.00 4. Wheeler Paving $63,440.25 5. International Pavement Solutions $59,089.50 Page 1 of 2 TE D',A I INI Hi C., U Based upon the analysis and a review of the experience of the companies, Staff is recommending International Paving Solutions be awarded the contract for the Barton Road Bicycle lane project. As mentioned above,the awarded grant to the City is for$50,000.00. While waiting approval from Caltrans for a Class III bike lane and also for the construction design documents, construction costs have increased substantially for the project. The original estimate for the project was$50,000.00. This amount included the construction design documents. The construction design documents alone cost the City $15,246.00. Staff recognized the need for additional funding in fiscal year 2005/2006 and requested more funds for the design work bringing the total for the project to $72,082.00.,Now that staff has obtained a construction bid of$59,089.00, it is clear that additional funds will be needed to complete the project. At the present time, we are $2,253.00 over budget on the project. Additional on site engineering will need to be performed which is a cost to the city. In addition, no fund - e remaining for unexpected construction problems that may come up while completing the project. Therefore, Staff is requesting a contingency fund of 10% be granted to complete the project. The contingency funds can be funded out of the General Fund Undesignated Fund Balance. r I ' Page. 2 of 2 BID FORM Bids due no later than 2:00 p.m. on February 20, 2006 at the office of the City Clerk. TO: CITY OF GRAND TERRACE,acting by and through its Governing Body,herein called the "CITY". Pursuant to and in compliance with your Notice to Contractors calling for Bids and other documents `F relating thereto,the undersigned bidder,having familiarized himself with the terms of the.Contract, the local conditions.affecting the performance of the Contract,and the cost of the work at the place where the work is to be done, and with the drawings and specifications and other Contract Documents, hereby proposed and agrees to perform within the time stipulated, the Contract, including all of its component parts, and everything required to be performed, and to provide and furnish any and all applicable taxes, utility and transportation services necessary to perform the Contract and complete in a workmanlike manner all of the work required.in connection with the project known as: Barton Road Bicycle Lane Improvements from Mt. Vernon west to Michigan Avenue. All in strict conformity with the drawings and specifications and other Contract Documents, including Addenda No. E a t t3 iT A , and , on file at the OFFICE. OF THE CITY CLERK, 22795 BARTON ROAD, GRAND TERRACE, CALIFORNIA, 92313, for the sum-of:- 51 A 61 sa BASE BID d _4 DOLLARS ($ < (SEE BID SCHEDULE FOR COST BREAKDOWN OF ITEMS) COMPANY NAME BY �OR�ccT �1uT TITLE P a ft I qs-e S t lh4R bfu 6 c A Q a.k a 3 — 0 4 r-p CITY ZIP CODE TELEPHONE (qbq). 794- s;'l o I CONTRACTOR'S LICENSE NO. 'ra 4 a a 6 A43 B-5 NNW HONORABLE MAYOR AND CITY COUNCIL DATE: -0�' — a { - NAME OF PROJECT:Bartoi►.Road Bioycle Lane Proiect - CONTRACTOR: XAirL'RA/i4=AW— �fi�u7�ONS1"71.C. W.O.No.: 1*7641; SHEET 1 OF 5 BID No.: GUE-07_0t BIDDING SCHEDULE ITEM ESTIMATED NO. DESCRIPTION QUANTITY UNITS UNIT PRICE IN WORDS UNIT PRICE ITEM PRICE Demolition and Removal Lump Sum L.S. 1 OLLARS&_�CENTS 9 Q0p,00 9,QOO.O 8"Concrete curb&gutter per San sue, �►�� Bernardino County Standard No. 115 126.5 L.F. 2 DOLLARS& �CENTS 30-&D 6"Concrete Commercial Driveway ��✓ Approach per San Bernardino County 833 S.F. 3 Standard No. 124 DOLLARS& CENTS 6"Thick,Class`B"Concrete 432 S.F. 4 DOLLARS& CENTS 7.70 3 3 26.00 4"Thick Concrete Sidewalk per San �3 - Bernardino County Standard No. 109 1,989 S.F. 5 (modified) DOLLARS& CENTS 5 2,0 /0 3 42 RO 4"A.C.Pavement over compacted native Vie_ material 1,860 S.F. . 6 . DOLLARS& CENTS 7 Grind existing A.C.Pavement 980 S.F. DOLLARS& CENTS ' ' C-1 DATE: -l9 - O� HONORABLE MAYOR AND CITY COUNCIL O Z CONTRACTOR: =►yTERNA'�=oNfLl. , NAME OF PROJECT:Barton Road Bic cle Lane Pro'ect W.O.No.: i 2645 I-.�AsT 50Lu.T�pN S ,z;NC. BID No.: l:TR-n7-ni SHEET 2 OF 5 . BIDDING SCHEDULE ITEM NO. DESCRIPTION ESTIMATED QUANTITY ' UNITS UNIT PRICE IN WORKS UNIT PRICE ITEM PRIG A.C. Overlay(variable) 980 8 S.F. DOLLARS&_�CENTS - � 5.00yoo.0 S.F."A.C./8"C/II AB 320 — M� ' DOLLARS& CENTS 0 0 3 aoao Relocate existing water meter I _10 EA. DOLLARS& CENTS 400.o o / D oD.Op Existing water meter boxes to be adjusted 3 11 to grade EA. DOLLARS& _CENTS . �5D Da �,a5 Existing Traffic signal box to be adjusted 1 12 to grade EA DOLLARS& CENTS 7SD oc '1sp.ao Bike Lane Line per CALTRANS Standard 13 Plan A 20 D detail 39 2,099 L.F. DOLLARS.& f7l. CENTS Dashed 6"White Stripe per MUTCD 400 14 Figure 9C-101 L.F. DOLLARS& CENTS ,6Q �� C.�_ HONORABLE MAYOR AND CITY COUNCIL DATE: CONTRACTOR: 2NTrz[2r.��-r�N,gr L , NAME OF PROJECT:Barton Road Bic cle Lane Pro'_ N+ SOL"-r=D N S C . W.O.No.: »�a5 ect BID No.: rTR-m-nl SHEET 3 OF 5 BIDDING SCHEDULE ITEM ESTIMATED NO. DESCRIPTION QUANTITY UNITS UNIT PRICE IN WORDS UNIT PRICE ITEM PRICE Install DI I-1 (Bike Route)and M74 (Direction Arrow)Signs per MUTCD 2 EA. 15 Standard 9C-102 DOLLARS& _CENTS �fa000 Install"Bike Lane"Pavement Markings I A 16 per MUTCD Figure 9C-102 2 EA: �p DOLLARS&_�_CENTS ayo.od Install R26 and R81 Signs per MUTCD 5 17 Standards EA: DOLLARS,& (� CENTS l.�a0 Oa a/OD.DO Install D114 (Bike Route)Sign per 5 18 MUTCD Standards EA. DOLLARS&��CENTS 3 72.60 / Total $ Jr C-3 DATE J:'aj�oR Lyg R" BIDDER'S NAME,ADDRESS &PHONE STATE CONTRACTOR'S LICENSE NO. - r��etckr.� ai.. Your,5'oLuTr��s CITY BUSINESS LICENSE NO. P.D.IB M (D(#S8 (if available) SAh -Bee uA P-bMU-� Y 4.3-0 ysp CORPORATE SEAL Corporation incorporated under the State of TELEPHONE: 90 9-'7 9 4-a.1 D )" - a Code) ,. BY: c Signature ,5eEAir C. -g-r-r—GEw.� J ge5- Print or type name TITLE: Names and addresses of all members of copartnership or names and titles of all officers'of the corporation: 13RrzNT e- R=C—Q Alcu �SCDb�Do. I -jY9X iS CR , Y•PREP . (Note here any addenda received) B-6 CITY OF GRAND TERRACE TO THE HONORABLE MAYOR AND CITY COUNCIL OF THE CITY OF GRAND TERRACE In compliance with the Notice Inviting Bids,published by the City Clerk,the undersigned hereby proposes to fumish all materials, equipment and all labor and methods and do all things necessary for the proper furnishings of the equipment,in strict and complete accord with the Specifications now on file with the City Finance Department at the prices set fourth in the attached Bid Schedule. The undersigned hereby declares,as bidder, that he/she has examined the Specifications and also understands that all equipment to be furnished shall be for the bid.price, and that the undersigned has also checked all figures shown and understands that neither the City of Grand'Terrace nor any officer thereof will be responsible for any errors or omissions on the part of the undersigned in submitting this proposal. The City Council reserves the right to reject any and.all proposals,waive any irregularities in bidding or to award the Contract to other than the lowest bidder. Enclosed is the proposal guaranty,made payable to the City of Grand Terrace, for the sum of $ /D,Odd.D D ,which is not less than ten percent(1.0%)of the total amount of this bid. In accordance with Subsection 2-3.1 of the Standard Specifications for Public Works Construction,2003 Edition, the following subcontractors are listed: NAME AND BUSINESS ADDRESS ITEMS OF WORK TO BE S CONT4ACTORT. SUBCONTRACTED: 10, 'Ng I . i C-4 t DATE Da —� BIDDER'S NAME,ADDRESS &PHONE at.• STATE CONTRACTOR'S LICENSE NO. b -m M96461;s VAS (f A`�SOLUTSOMS CITY BUSINESS LICENSE NO. (if available) �58 CORPORATE SEAL SAM NERMWttiJa FaY2.3— 0�5"� Corporation incorporation under TELEPHONE: 79 oZ1 o the State of BY: c Signature 0,99L/r C. G�IZ Print or type name TITLE: Names and addresses of all members of copartnership or names and titles of all off cers of the corporation: BR6ur C. 'mac CE2 Su''MOM , r5 EG _ 3og5z Dv 0 A K aw my la72 oat jeEZLA-A.n 5 ,CA !S C• 1�LE�LrR C� 595. W. A 3 0 6 412K CT 713 94AW y G'T 664L773AO CITY, C'/� 22'7 1��,¢.tllJ S z (Note here any addenda received) C=5 Cl INFORMATION REQUIRED OF BIDDERS EXPERIENCE: The Contractor shall list in the spaces provided below, not less than three comparable projects which have been completed within the past five years. DESCRIPTION LOCATION 61q,-5 J9 a &AAA, 64-4-, ANA& i E-1 1D IN TIMM V BRANCH OFFICES: Redlands Orange County Nevada PAR PART..W NT Palm Desert San Jose Arizona P.O. Box 10458,San Bernardino,CA 92423-0458 (909)794-2101 — 1 (800) 826-4163 Fax: (909) 794-7098 Reference List Public Works San Bernardino County 825 E. 3 rd St. San Bernardino, CA 92415 Contact- Gary Landry, Kevin Blakeslee—909-387-7828 Numerous Projects to include: Asphalt, Concrete. Seal Coat, Striping, Irrigation, Landscape, Trf. Signal Contract Range $8745.,00- $522,588 Wabash @ Hwy 38'- W/O HI 1098 Due for Completion 3-15-07 Contract Amt- $522,588.0.0 Arrow-Rte. —Asphalt, Concrete. Strip Complete—04-30-06 Contract Amt. - $98,000-00 Etiwanda—Asphalt, Concrete. Stripe Complete—04-28-06 Contact Amt. — 151,141.64 City of Highland 27215 Baseline Highland, CA 92346 Contact-John Egan, 909-890-1255 Street Repairs. #160599, Asphalt, Concrete, Std"in Total Contract $850,000.00 Complete January 2007 Santa Rosa Community Services District 41785 Enterprise Circle South Temecula, CA 92589 "Your Complete Outdoor Maintenance Solution " CA License#A/13729226-NV License#A0041881 •http://viww.pavement—solutions.com i 909-296-3176 Contact-Rob Holmes Numerous Projects. Asphalt. Seal Coating, Striping Contract Range $5258.25 —$248,700.00 Los Gatos Sunset Terrace Base Bid $99,990.00 c/o $11,973.04 Total Contract$111,963.04 Start 01-05-02 Complete 01-31-02 Various District Roads $5258.25 Start 04-15-02 Complete 04-28-02 ' Various District Roads $50,975.00 Start 09-30-02 Complete 11-30-02 Slurry Seal Various Roads Base Bid $170,192.80 c/o $4788.88 Total Contract $174,981.68 Start 10-01-02 Complete 10-31-02 Sandia Creek Drive $162,970.00 Start 12-15-02 Complete 1-15-03 Via Vaquero $248,700.00 Complete 02-28-07 City of Gardena P.O. Box 47003 Gardena, Ca 310-217-9643 Contact- John Felix 144' St. Asphalt, Concrete Repairs Total Contract $465,183.00 Completed- May 15, 2006 12 City of Upland 460 N. Euclid Upland, CA 91780 909-931-4100 Contact-Anayat Khugyani Alley Rehab Asphalt, Concrete Total Contract $629,550.00 r ` Completed- 1-31-07 State of California — Patton.State Hospital 3012 E. Highland Ave. Highland, CA 92346 916-376-1663 Contact Don Hansen Parking Lot Repairs Asphalt, Concrete, Seal, Striping, Construction Base Bid $383,850.00 c/o $339,831.00 Total Contract $723,681.00 City of Chino — Aguiar Plaza r Sixth&D St. Chino, CA 909-591-9831 Contact Mike Kolling Plaza Renovation Asphalt, Concrete Landscape, Striping . Base Bid $285,190.00 c% $34,660.00 Total Contract $319,850.00 City of Colton 650 N. La Cadena Colton, CA 92324 Contact- Victor Ortiz-909-370-5072 Numerous Projects Contract Range- $382,815.00 - $603,738.00 Asphalt Repairs, Concrete, Seal, Stripe Missing Link- $529.213:00, completed 02-28=05 Mug Mansa- $382,815.00, completed 04-30-06 Trench Repairs-$603.738.00, completed 1-31-07 13 02/05/2007 15:42 9098257506 GRANDTERRACE PAGE 61/02 DEPARTMENT OF BUILDING AND SAFETY t J CITY OF GRAND TERRACE 22795 BARTON ROAD, SUITE B OP GRAND TERRACE, CA 92313 (909) 825-3825 Fax(909) 825-7506 FAX TRANSMITTAL DATE: _,Febr aU 5. 2007 TO: ATTN: 1 t C o b e ol,n . Receiving Fax Number: —79LI -7 U q S> �-- I Number of Copies: Description: Exhibit"A"for City of Grand Terrace Bicycle Lane Project ❑ Items submitted by FAX only ❑ Originals to follow Total Number of Pages Including Transmittal: z Comments: FROM: ll a Finn neDartment of Building and Safety _ Y111JQ 1 1 1111 ycuui u i w� v M i 02/05/2007 15:42 9098257506 GRANDTERRACE PAGE 02/02 EXHIBIT".A," CLARIFICATION TO BARTON ROAD BICYCLE.LANE PROJECT IN THE CITY OF GRAND TERRACE Clarification of Plans And Specification: Location: Page two of three,.from Vivienda Avenue east to Mt.Vernon Avenue,north side of Barton Road,a Class III three bike lane is to be created with D11-1 signs per approved,playas. Clarification: The existing traffic stripping on Barton Road may need to be adjusted to allow for parked cars and the Class III bike lane which is assumed at 4 foot wide with no stripping. f T` 15 Bond No . SU 5013231 FORM OF BID BOND KNOW ALL MEN By THESE PRESENTS, that we, the undersigned, international Pavement Solutions , Inc. , asPrincipal, and Arch Insurance Com an as Surety, are,hereby and firmly bound unto City of Grand Terrace 100 of Bid Amount not to as Owner in the penal stun of exceed $10, 0 0 0.0 0 for the payment ofwhich, will and truly to be made,we hereby jointly and severally bind ourselves, our heirs, executors, adrninistrator,successors and assigns. Signed this 16th dayof February .,2007. The condition of the above obligation is such that whereas the Principal has submitted to City of Grand Terrace certain Bid, attached hereto and hereby made a part hereof to enter into a Contract in writing for the Bart n Road Bic cIe sane Im rovernents from Mt. 3 er on Avenye we,t to Mic i a Avebue. NOW,THEREFORE, a. If said Bid shall be rejected, or in the alternate; b. If said Bid shall be accepted and the Principal shall execute and deliver a Contract in the Form of Contract.attached-hereto (properly completed in accordance with said Bid) and shall furnish a bond for his faithful performance of said Contract, and shall in all other respects perform the agreement created by said Bid, then this obligation.shall bevoid, otherwise,the same shall remain in force and effect; it is expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall,in uo event, exceed the penal amount of this obligation as herein stated. The Surety,for value received,hereby stipulates and agrees that the obligation of said Sure and its bond shall be in no way unpaired or affected by any extension of the time within which the Owner may accept such Bid; and said Surety does hereby waive notice of any such extension. D-1 IN WITNESS WHEREOF,the Principal and the Suretyhave hereunto set theirhands and seals,and such of them as arc corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first mentioned. pR]XClPAL: International Pavement Solutions , Inc. BY. ` X& -PRO F-5 SEAL SURETY: Arch Insurance Company BY: \ �p Raymond E.-.Gail , Attorney-in-Fact r a D-2 "`,':i"-, .?r"r:-rcx—:•..- _ - - _ :7:oy,:.. r• tt-::•3=."J-v.-n;;.. .,;eye i�Kv.--T"n-- _ '7' _-iz' :,'su...f,.,.c - _ _ �.- ,. /•+ �-+ ,,,, 4 W' xr-•�IgY..r.,;;i{;',,,� :L `+rt"y "'•, = tit`4'`• _ ,;1'R; a,. J O .� Y �V�itis_ � V"' 0;,a.. .�? .h• t5,F''_,4. ri,.o 'is E•�,p,.,r State of California County of Los Angeles On FEB 18 2W . Before me, R. Rangel Notary Public NAME TITLE OF OFFICER personally appeared Raymond E. Gail NAME OF SIGNER ®Personally known to me - OR -❑ proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/ar-e subscribed to the within instrument and acknowledged to me that he/s1Iey executed the same in hisn'e authorized capacity(ies); and that by his,%erAhei� ,signature(s) on the instrument the person(s), or the R.RANGEL entity upon behalf of which the person(s) acted, s COMM.#1678564 N executed the instrument. Notary Pubilocallf0mla .a LOS,ANGELES.COUNTY 6a=.Exp.July 26,solo my �nlnd official seal. ka,4/ (S URE OF NOTARY)I'" ) OPTIONAL Though the data below is not required by law,it may prove.valuable to persons relying on the document and could prevent fraudulent.reattachment of this form CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT ❑ INDIVIDUAL CORPORATE OFFICER TITLE OR TYPE OF DOCUMENT TITLES) PARTNER(S) LIMITED 0 GENERAL NUMBER OF PAGES ATTORNEY-IN-FACT TRUSTEE(S). GUARDIAN/CONSERVATOR ❑ OTHER DATE OF DOCUMENT SIGNER IS REPRESENTING: NAME OF PERSON(S)OR ENTITY(IES) ------ - ----- Arch Insurance Company SIGNER OTHER THAN NAMED ABOVE POWER OF ATTORNEY Know All Men By These Presents: That the Arch insurance Company, a corporation organized and.existing under the laws of the State of Missouri, having its principal office in Kansas City, Missouri (hereinafter referred to as the"Company")does, hereby appoint Raymond E.Gail and William J.Shupper of Rancho Cucamonga, CA(EACH) its true and lawful Attorney(s)-in-Fact, to make, execute, seal, and deliver from the date of issuance of this power.for and ._--?n its behalf as surety, and as its act and deed: Any and all bonds and undertakings EXCEPTION: NO AUTHORITY is granted to make, execute, seal and deliver bonds or undertakings that guarantee the payment or collection of any promissory note, check, draft or letter-of credit. This authority does not permit the same obligation to be split into two or more bonds in order to bring.each such bond. within the dollar limit of authority as set forth"herein. The Company may revoke this appointment at any time. The execution of such bonds and undertakings in pursuance of these presents shall be as binding upon, the .said Company as fully and amply to all intents and purposes, as if the same had been duly executed and acknowledged by its regularly elected officers at its principal office in Kansas Cit �.;mjs.Si,:;;,;., __ t,'•r.i: .- fir}=% y:,R:cl`;.•i°:` .. .:,lt¢n,��iV ` i'his Power of Attorney is executed by authority of resolutions adopted by unanimous consent of the Board of Directors of the Company.on March 3,, 2003, true and accurate copies of which are hereinafter set forth and are hereby certified to by the undersigned Secretary as being in full force and effect: "VOTED, That the Chairman of the Board, the President, or any Vice President, or their appointees designated in writing and filed with the Secretary, or the Secretary shall have the power and authority to appoint agents and attorneys-in-fact, and to authorize them to execute on behalf of the Company, and attach the seal of the Company thereto, bonds and undertakings, recognizances, contracts of indemnity and other writings, obligatory in the nature thereof,_and any such officers of the Company may appoint agents for acceptance of process." This Power of Attorney is signed,- sealed and certified by facsimile under and by authority of the following resolution adopted by the unanimous consent of the Board of Directors of the Company on March 3, 2003: VOTED, That the signature of the Chairman of the Board, the President, or any Vice President, or their appointees designated in writing and filed with the Secretary, and the signature of the Secretary, the seal of the Company, and certifications by the Secretary, may be affixed by facsimile on any power of attorney or bond executed pursuant to the resolution adopted by the Board of Directors on March 3, .2003, and any such power so executed, sealed and certified - with respect to any bond or undertaking to which it is attached,shall continue to be valid and binding upon the Company. 00ML001.3000303 Page 1 of 2 'Printed in U.S.A. NOTARY-ACKNOWLEDGMENT State of .California County of San Bernardino On February 20, 2007 before me, NANCY ESCOBEDO, Notary Public , Date Name and Title of Officer(e.g."James Doe,Notary Public) personally appeared Brent C. Rieger Name(s),of Signer(r) ® personally known to me —OR— ❑ proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/shetthey executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of.which the person(s) acted, executed the instrument. NANCY ESCOBEDO Commission# 1547038 Notary Public-.Colifomla WITNESS my hand and official seal. San Bernardino County My Comm.Expires Jan 31,2009 NANCY ESCOBED , Notary Public OPT70NVAL Though the information below is not required by law,it may prove valuable to persons retying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: BID BOND Document Date: February 16, 2007 Number of Pages: 2 Signer(s) Other Than Named Above: Raymond E. Gall Capacity(les)Claimed by Signer(s) Signer's Name: Brent C. Rieger Signer's Name: ❑ Individual ❑ Individual ® Corporate Officer ❑ Corporate Officer Title(s): President Title(s): ❑ Partner ❑ Limited ❑ General ❑ Partner ❑ Limited ❑ General ❑ Attomey-in-Fad ❑ Attorney-in-Fact ❑ Trustee ❑ Trustee RIGHT THUMBPRINT ❑ Guardian or conservator ❑ Guardian or Conservator F SIGNER ❑ Other: Top,of thumb here ❑ Other: Top of thumb here Signer is Representing: Signer is Representing: International Pavement Sol. Inc. 2D Historical &Cultural Activities Committee Minutes for February 5, 2007 The meeting was called to order at 7:15 p.m. by Chairman Pauline Grant. Those present were Pauline Grant, Shelly Rosenkild, Gloria Ybarra,Ann Petta, Colleen Edmuridson,Masako Gifford, Frances.Carter and City Clerk Brenda'Mesa. Secretary's Report: The minutes for January 8, 2007 were read. The committee agreed on two additions to the minutes. The first was the suggestion that perhaps someone didn't hear Tony Petta's comment on the tie-in of the organization honored to the anniversary potluck. The second was to clarify that three large bulk size bags of candy be purchased for decorating for next year's potluck. Ann made a motion for approval of the minutes with these two additions/corrections. Shelly seconded the motion, the committee was all in favor. Motion carried. Treasurer's Report: The budget shows a balance of$1,061.94. Petty cash balance.is $103.70. Colleen reimbursed Gloria$7.80 for postage and$20.72 to Pauline for the turkey breasts purchased for the potluck. Both items were paid out of petty cash. Historical Report:Ann commented on the passing away of Bessie Kidd, a prominent fixture in the community. Ann indicated she has cut out an article concerning.Bessie from a local paper that-she will bring to our next meeting. Old Business:Discussion of the supply cabinet. Colleen will take the dimensions of the cabinet and � f advise Shelly. Shelly can then look into cabinets on-line and advise the committee on her findings. Purchase of'New Tablecloths - Colleen indicated that we can use light weight tablecloths for the Country Fair onstage as they are inexpensive and can be thrown away. She advised that there is still enough time to look for nicer tablecloths. She will purchase a tablecloth when she finds one that is suitable and bring it in for the committee to view. New Business:Art Show-'Shelly turned in the cable ad to Tracey. She showed the committee the poster for the Art Show. The committee approved the poster with an addition of a phone number. Shelly will tend to giving the application for publication to the Blue Mountain Outlook and the Grand Terrace City Newspaper. Shelly reported that she has large signs that are in good shape and that only the dates need to be added to the signs. The meeting was adjourned at 7:50 p.m. The next,meeting will be March 5, 2007. es ectfully Submitted, Gloria a ECCIVE® Secret MAR 0 ; 2007 CITY OF GRAND TERRACE CITY CLERK'S DEPARTMENT -IOLM:J11011 ACLIFE'MDA I ED-11 e110. S SG RE CEIVED CITY OF GRAND TERRACE EMERGENCY OPERATIONS COMMITTEE MAR 0 ' 2007 Regular Meeting MINUTES CITY OF GRAND TERRACE February 6,2007 CITY CLERK'S DEPARTMENT The Grand Terrace Emergency Operations Committee met at the regular time at the Emergency Operations Center at 22795 Barton Road, Building 3. The meeting was called to order Iby Chairperson, Vic Pfennighausen at 6:03 p.m. Agendas were distributed. ' MEMBERS PRESENT—Vic Pfennighausen, JoAnn Johnson, Susan Taylor, Oscar Santana, Randy Halseth, Debra Hurst, Lew Neeb, Glenn Nichols and Robert Stewart. MEMBERS ABSENT—Jim Vert. CITY STAFF—Steve Berry, Assistant City Manager. GUESTS PRESENT/INTRODUCTIONS— Mary Ann Stewart and Maryetta Ferre. CORRESPONDANCE/COMMUNICATIONS—None. APPROVAL OF AGJ'r"'NDA with motion by Lew Neeb and second by Debra Hurst: APPROVAL OF M114UTES OF JANUARY 2;2007 Motion by Glenn Nichols and second by Debra Hurst. LIAISON REPORT by,Steve Berry a. The"Cross Walk"with resolutions to authorize purchase of back packs for CERT members will be,on the agenda for the February 131h Council Meeting. b. NIMS resolution wilfalso go to council next session and could open door for grants. c. These actions could put everything in place to receive FEMA funds should it be necessary in the future. d. Steve has not heard from the grant for phones/radios. e. Need plan for April 181h. Perhaps a committee to work on details of the exercise. EQUIPMENT AND FACILITIES REPORT by Vic Pfennighausen a. Much thanks to Randy Halseth and.Jim Vert for all the work on the store room floor. It is all finished except for the base boards. Looks very nice. b. Still need to order batteries for HT's and also purchase new batteries. Haven't had time. ' c. Steve suggested that Vic perhaps should increase his budget since much equipment and supplies are needed. Vic should make a wish list. d. Reported on research into building a radio system which would cost about$4000. e. MURS (Mu4i Use Radio Service) system would be on the 150 MH's, non licensed, low power(5 W) would cover the city very well. Base station costs about $350 and HT's about$200 each. UNFINISHED BUSEN ESS -None -0)UMOL AQ-21"EWA ITEV0 H04r) 1 t � � NEW BUSINESS a. Randy reports on NIMS and the "Cross Walk"and indicates that he would like to see about 75 CERT members in Grand Terrace by the end of the year. b. Train the Trainer for CERT will be held this month. Hope for around 6 members to attend the 3 day training. c. New member Oscar Santana was welcomed since he was absent last meeting. TRAINING/SPEAKERS a. Discussion on possible scenarios for the Activation/Exercise on April 18th from 8:30 to noon. b. Vic would like to have a dry run on April 41h from 10 to noon with back and forth exchange of infonnation. Need about 4 Or 5 scenarios. c. Oscar presented copies of several scenarios that we may use. It was noted that a strong earthquake could cause several collateral problems that would need to be addressed. d. Everyone was invited to meet at the EOC on February 121h from 1 to 3 to work out the specifics.. e. Also, on February.19th from 1 to 3 for any follow up planning for event. f. Would like to use CERT members: some at the main operation, and some in the field. ADJOURNME at 6:53 p.m. JoAnn J son, Secretary NEXT MEETING WILL BE TUESDAY, MARCH 6 AT 6 P.M. !L .p .I Finance Department O GRRMD TERR C Staff Report CRA ITEM O COUNCIL ITEM(X) MEETING DATE: March 13, 2007 AGENDA ITEM SUBJECT: BUDGET HEARING DATES FOR FY 2007 - 2008 PRELIMINARY BUDGET FUNDING REQUIRED NO FUNDING REQUIRED XX DISCUSSION: The City Council traditionally sets two dates for budget hearings on preliminary departmental budget requests. The FY07-08 Budget Calendar is attached. RECOMMENDATION: That the City Council select two dates for public meetings to consider the FY 2007 - 2008 Preliminary Budget. Recommended dates are between May 7 and June 5, 2007. D GRRMDTERR CE DATE: January 17,2007 To: City Manager, Council Members, Department Directors, And Committee Members From: Larry Ronnow,Finance Director RE: Budget Calendar - FY2007-2008 January 29, 2007 Budget Worksheet Forms Excel spreadsheets indicating FY03-04, 04-05 and 05-06 actual expenditures by account,FY06-07 original and adjusted budgets and year to date actual, a blank column to be filled in for FY07-08 department requests, and a column for city manager recommendations.. January 29 Current Fiscal Year-To-Date Actual Expenditure Summary Reports Through December, 2006 (6 months) Distributed. (Due to volume of paper involved,Detail Reports will be produced on request.) Printout of current fiscal year activity is distributed for analysis and comparison purposes. February 26 Completed Budget Worksheet Forms are Returned to Finance Director. Expenditure totals are compiled and consolidated, revenues are estimated and fund balances determined for 1st draft of FY2007-2008 Budget. March 12 - 15 1st Budget Draft Review by City Manager March 13 Council sets Budget Hearing Date(s) Council sets date(s) for public meeting(s)to consider FY 2007-2008 Budget. Recommended dates are between May 7—June 5, 2007. March 19 - 23 City Manager- Department Head Budget Meetings City Manager and Finance Director Meet with Department Directors to discuss budget requests. Page 2 FY 2007-2008 Budget Calendar Dates March 26 to Preparation of Preliminary Budget April 21 Budget Worksheets are returned to Finance Department with recommended changeskorrections. FY 2007-2008 Preliminary Budget is completed and printed. April 24 FY 2007-2008 Preliminary Budget Document Made Available May 7 to FY 2007-2008 Budget Hearings June 5 Council conducts public hearings and budget review,on (TBA) date(s) to be arranged. June 12, 2006 Adoption of FY 2007-2008 City and CRA Budgets (target date)