The URL can be used to link to this page

04/08/2008 1g RAND TER CE April 8,2908 22795•Barton Road r Grand Terrace California 92313=5295 _ Civic Center r ; (909)824-6621 ; Fax(909)783-7629 ; Fax(909)783-2600 l C1TY,1OF "GRA1ND ,TERRAC.E,_' Maryetta Ferri Mayor Lee`Ann Garcia CRA%CITY COUNCIL Mayor Pro Tem- - - - $eaCortex :REGULAR 1VIEETINGS Jim Miller Dan Bnehapan 2Nb AND:4TH Tuesday - 600 p.m:- C - ; ouncil Members '• , Thomas I Schwab City , - Manager _ _ ,i - - Council Chambers - Grand Terrace Civic Center, 5 22795 Barton Road— 'Grand Terrace, CA�92313-5295 G R CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS April 8,2008 GRAND TERRACE CIVIC CENTER 6:00 p.m. 22795 Barton Road THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990. IF YOU REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CALL THE CITY CLERK'S OFFICE AT(909)824-6621 AT LEAST 48 HOURS PRIOR TO THE MEETING. IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING THE MEETING,PLEASE COMPLETE A REQUEST TO SPEAK FORM AVAILABLE AT THE ENTRANCE AND PRESENT IT TO THE CITY CLERK. SPEAKERS WILL BE CALLED UPON BY THE MAYOR AT THE APPROPRIATE TIME. * Call to Order- * Invocation- * Pledge of Allegiance - * Roll Call - STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 03-25-2008 Minutes Approve ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS A. 30`h Anniversary Presentation - Past Council Members & Mayors B. Proclamation-Blue Ribbon Week,May 11 - 17,2008 C. Proclamation-National Day of Prayer,May 1,2008 3. CONSENT CALENDAR The following Consent Calendar items are expected to be I routine and noncontroversial. They will be acted upon by the , Council at one time without discussion. Any Council Member, Staff Member,or Citizen may request removal of an item from I ! the Consent Calendar for discussion. A. Approve Check Register Dated April 8,2008 Approve COUNCIL AGENDA 04-08-2008 PAGE 2 OF 2 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION B. Waive Full Reading of Ordinances on Agenda C. Approval of 03-25-2008 Minutes Approve 4. PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law,the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for j clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may j request a matter be agendized for a future meeting. — I J 5. REPORTS A. Committee Reports 1. Emergency Operations Committee a. Minutes of March 4,2008 Accept b. Appoint Alternate Member(Bennett) Appoint B. Council Reports 6. PUBLIC HEARINGS-None 7. UNFINISHED BUSINESS-None 8. NEW BUSINESS A. Award Contract-Architectural Services for the Renovation of Award the Grand Terrace Fire Station(Broeske Architects) 9. CLOSED SESSION-None ADJOURN THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON TUESDAY,APRIL 22,2008 AT 6:00 P.M. ....................................................................................................................... AGENDA ITEM REQUESTS MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE NO LATER THAN 14 CALENDAR DAYS PRECEDING THE MEETING PENDING CRA APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - MARCH 25,2008 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on March 25, 2008 at 6:00 p.m. PRESENT: Maryetta Ferre, Chairman Lee Ann Garcia,Vice-Chairman Bea Cortes, Agency Member Jim Miller, Agency Member Dan Buchanan,Agency Member Brenda Mesa, City Clerk Steve Berry, Assistant City Manager Larry Ronnow, Finance Director Richard Shields, Building & Safety Director Gary Koontz, Community Development Director Colin Burns, Attorney Lt. Mike Newcombe, Sheriff's Department Barry Fox, San Bernardino County Fire ABSENT: Tom Schwab, City Manager John Harper, City Attorney CONVENE COMMUNITY REDEVELOPMENT AGENCY AT 6:00 P.M. APPROVAL OF 03-11-2008 MINUTES CRA-2008-07 MOTION BY AGENCY MEMBER MILLER,SECOND BY AGENCY MEMBER CORTES, CARRIED 5-0, to approve the March 11, 2008, Community Redevelopment Agency Minutes. Chairman Ferre adjourned the Community Redevelopment Agency Meeting at 6:10 p.m.,until the next CRA/City Council Meeting that is scheduled to be held on Tuesday,April 8,2008 at 6:00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace CRA AGENDA ITEM NO. A Af Q. 5 j BLUE RIBBON WEEK Week of May 11, 2008 WHEREAS, the community's peace officers have long sustained a tradition of performing their work to the highest quality possible in order to provide a better life environmentfor others; and WHEREAS,in an effort to preserve the continued commitment of allpeace officers and law enforcement agencies,the members of"Support Our Law Enforcement"committee have designated the week of May 11, 2008 as "BLUE RIBBON WEEK"- and WHEREAS, "BLUE RIBBON WEEK"is intended to be a show of confidence forall peace officers and law enforcement agencies from the general public and to provide a tremendous morale booster for all the dedicated men and women wearing a badge for the protection of our community, and WHEREAS, each citizen displaying a blue ribbon during the week of May 11, 2008, will demonstrate support for every police agency now serving the Cities and County of San Bernardino; t. C-Z�x NOW, THEREFORE, the City Council of the City of Grand Terrace, does hereby proclaim the week ofMay 11,2008,as "BLUERIBBON WEEK"in recognition and support ' of all peace officers and law enforcement agencies. This 8h day of April, 2008. Mayor Ferri Mayor Pro Tem Garcia Council Member Cortes Council Member Miller Council Member Bu chanan -J. TE� .2 4NCIL 4Y 4 NATIONAL DAY OF PRA YER May 1, 2008 WHEREAS,the National Day of Prayer is a tradition in this country dating back to 1775 and the Continental Congress; and WHEREAS, leaders of our nation have relied upon the power of prayer throughout American history, and WHEREAS, we as a nation give thanks for the freedoms we enjoy and pray that the City of Grand Terrace and its people will continue to be blessed and protected from those who threaten democracy, and WHEREAS, this year's National Day of Prayer theme is "Prayer! America's ' -.< Strength and Shield and mt WHEREAS,May 1,2008 has been designated as the National ofPrayer,it is ttt fitting that we join with Americans across the country,representing all faiths and creeds, to unite in prayer to thank God for the blessings we have received and to ask for the wisdom to meet the challenges of the future; NOW, THEREFORE, the City Council of the City of Grand Terrace does hereby recognize May 1,2008 as the National Day of Prayer and urges all citizens to observe this day in keeping with their personal belief s. This 8h day of April, 2008 Mayor Ferri Mayor Pro Tem Garcia Council Member Cortes Council Member Miller Council Member Buchanan 5 1 6 "C U AGENDA Rtq'Npi. 0 N L eE vchlist Voucher List Page: 1 04/02/2008 12:37:27PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 61284 3/19/2008 005584 PETTY CASH 03192008 Reimburse Petty Cash 10-110-210-000-000 48.05 10-110-270-000-000 2523 10-172-210-000-000 18.29 10-172-268-000-000 11.00 10-180-210-000-000 16.15 10-180-218-000-000 8.36 10-180-245-000-000 29.73 10-180-268-000-000 8.00 10-180-270-000-000 98.72 10-180-272-000-000 23.42 10-190-210-000-000 27.06 10-190-220-000-000 65.51 10-190-226-000-000 15.00 34-800-268-000-000 10.00 13-445-707-000-000 50.50 Total : 455.02 61285 3/20/2008 010405 CORPORATION FOR BETTER HOUSING #12 3/17/08 #12 Sr. Housing Project G T. Rd. 34-500-726-000-000 378,448.08 Total : 378,448.08 61286 3/21/2008 001666 CA. MUNICIPAL TREASURERS ASSOC 04232008 Registration-T Schwab 32-200-270-000-000 330.00 Total : 330.00 61287 3/27/2008 010012 GRANILLO, KATRINA 04042008 Birthday Bonus 10-450-110-000-000 50.00 Total : 50.00 61288 3/27/2008 007579 VARELA, CATALINA 04072008 Birthday Bonus 10-440-110-000-000 50.00 Total : 50.00 61289 3/27/2008 005555 LUNSFORD, PATRICIA 04/28/2008 2008 Birthday Bonus 10-140-110-000-000 50.00 Page. 1 COUNCIL AGENDA ITEM NO.3f� vchlist Voucher List Page: 2 04/02/2008 12:37:27PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 61289 3/27/2008 005555 LUNSFORD, PATRICIA (Continued) Total : 50.00 61290 3/27/2008 010726 CHAMBERS GROUP INC. 22993 January Contractural Services 10-370-250-000-000 6,558.02 Total : 6,558.02 61291 3/27/2008 001206 ARROWHEAD CREDIT UNION FEB-MAR 2008 February-March Visa Charges 10-110-270-000-000 1,71780 10-120-210-000-000 48.87 10-120-230-000-000 209.13 10-120-270-000-000 11947 10-172-219-000-000 88.29 10-180-270-000-000 52.25 10-370-268-000-000 442.00 10-180-245-000-000 12369 10-180-230-000-000 376.02 23-200-14-00 395.19 Total : 3,572.71 61292 4/2/2008 001840 CITY OF COLTON January 2008 JAN.'08 WASTEWATER TREATMENT 21-570-802-000-000 98,548 78 Total : 98,548.78 61293 4/8/2008 001040 ADDINGTON, MATTHEW 03202008 March Commission Stipend 10-801-120-000-000 5000 Total : 50.00 61294 4/8/2008 001072 ADT SECURITY SERVICES 681002445 C. CARE ALARM MONITORING 10-440-247-000-000 375.00 Total : 375.00 61295 4/8/2008 001213 AT&T 9098247013793 March Child Care dsl svc 10-440-235-000-000 70.81 Total : 70.81 61296 4/8/2008 010293 AVAYA, INC. 2726992163 PHONE SYSTEM &VOICE MAIL MAINTENANCE 10-190-246-000-000 183.46 Page- 2 vchlist Voucher List Page: 3 04/02/2008 12:37:27PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 61296 4/8/2008 010293 AVAYA, INC (Continued) Total : 183.46 61297 4/8/2008 001391 BERRY, STEVE 04012008 2008 Med Reimb Benefit 10-180-139-000-000 50000 Total : 500.00 61298 4/8/2008 010060 BOUSTEDT, MICHELLE 04012008 2008 Med Reimb Benefit 10-140-139-000-000 420.75 Total : 420.75 61299 4/8/2008 010877 BREED, MARIAN 03312008 Owner Occupancy Refund 10-400-08 95.00 Total : 95.00 61300 4/8/2008 001683 CA. STATE DEPT OF CONSERVATION Oct-Dec. 2007 STRONG MOTION FEES 10-700-01 -1 48 23-200-21-00 2960 Total : 28.12 61301 4/8/2008 001498 CALBO 6255 MAR. 08 CONF-R. SHIELDS 10-172-270-000-000 460.00 Total : 460.00 61302 4/8/2008 001739 CENTRAL CITY SIGN SERVICE 32454 Street Sign Maint/Supplies 16-900-220-000-000 633.57 32455 Street Sweep Sign Decals 16-900-220-000-000 433.69 Total : 1,067.26 61303 4/8/2008 001840 CITY OF COLTON 000794 ANIMAL CONTROL-CODE ENF SERVICES 10-190-256-000-000 3,629.00 Total : 3,629.00 61304 4/8/2008 010702 CITY OF YUCAIPA 1945 Dec. Perchlorate Lit. Fees 10-160-250-000-000 561.87 1955 Jan Perchlorate Lit Fees 10-160-250-000-000 975.95 Page: 3 vchlist Voucher List Page: 4 04/02/2008 12:37:27PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 61304 4/8/2008 010702 CITY OF YUCAIPA (Continued) Total : 1,537.82 61305 4/8/2008 001907 COSTCO#478 2012 C. CARE SUPPLIES 10-440-228-000-000 117.20 10-440-220-000-000 39.07 Total : 156.27 61306 4/8/2008 001937 DANKA OFFICE IMAGING COMPANY 705985776 2nd Qtr Base Charges 10-172-246-000-000 3000 10-175-246-000-000 15.00 34-400-246-000-000 30.00 Total : 75.00 61307 4/8/2008 003210 DEPT 32-2500233683 018159/301081E MAINT SUPPLIES 10-180-246-000-000 29.40 019265/2046281 MAINT SUPPLIES 10-450-245-000-000 23.55 10-450-246-000-000 33.27 020457/101096z MAINT SUPPLIES 10-180-218-000-000 18.33 0219580046435 MAINT SUPPLIES 10-180-246-000-000 30.97 024705/7272621 MAINT SUPPLIES 10-450-245-000-000 59.62 Total : 195.14 61308 4/8/2008 002165 DRUG ALTERNATIVE PROGRAM 7199 WEED CONTROL AT PARKS 10-450-245-000-000 500.00 Total : 500.00 61309 4/8/2008 002187 DUNN-EDWARDS CORP. 2018017005 PAINT& SUPPLIES 10-450-245-000-000 106.56 10-180-245-000-000 8.28 Total : 114.84 61310 4/8/2008 002301 FEDEX 258948675 Overnight Delivery Charges 10-120-210-000-000 50.86 Page: 4 vchlist Voucher List Page: 5 04/02/2008 12:37:27PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 61310 4/8/2008 002301 FEDEX (Continued) Total : 50.86 61311 4/8/2008 002673 FLANN, ALISA 04012008 2008 Med Reimb. Benefit 10-172-139-000-000 462.07 Total : 462.07 61312 4/8/2008 002740 FRUIT GROWERS SUPPLY 90053903 Maint Supplies 10-450-245-000-000 62.37 90055192 Misc. Maintenance/Repair Supplies 10-450-246-000-000 45.69 90055965 MAINT SUPPLIES 10-450-246-000-000 18.52 90058466 Pest Roundup-Parks 10-450-245-000-000 287.43 90061092 Maint Supplies 10-450-246-000-000 86.56 90061238 MAINT SUPPLIES 10-450-246-000-000 21.82 90061732 MAINT SUPPLIES 16-900-254-000-000 148.05 90061769 Misc. Maintenance Dept Supplies 10-180-218-000-000 20.78 10-180-270-000-000 64.77 Total : 755.99 61313 4/8/2008 010876 GARCIA, LETICIA 03272008 Child Care Refund 10-440-28 131.00 Total : 131.00 61314 4/8/2008 010258 GMAC PAYMENT PROCESSING CENTER 024-9103-15936 TAHOE LEASE 10-120-273-000-000 554.07 Total : 554.07 61315 4/8/2008 002950 GRAYBAR ELECTRIC 932799189 MVR70/U/MED G.E. Lamps 10-180-246-000-000 490.87 Total : 490.87 Page. 5 vchlist Voucher List Page: 6 04/0212008 12:37:27PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 61316 4/8/2008 010559 GST-JAGUAR RV1303983 1 YR. GROUPWISE LICENSES 10-380-250-000-000 43908 Total : 439.08 61317 4/8/2008 003217 HOSE MAN INC 6101728-0001-0 Misc Maint. Supplies 10-180-218-000-000 49.22 Total : 49.22 61318 4/8/2008 003224 HYDRO-SCAPE PRODUCTS INC. 05404326-00 Maintenance landscape supplies 10-450-245-000-000 452.86 Total : 452.86 61319 4/8/2008 003490 INMARK/VICTOR 104499 NAME BADGES/SIGNS 10-120-210-000-000 32.68 104690 NAME BADGES/SIGNS 10-120-210-000-000 17.98 Total : 50.66 61320 4/8/2008 003850 JANI-KING LAX03081536 C. CARE DAILY CLEANING (INCL CARPETS)- 10-440-244-000-000 120.00 Total : 120.00 61321 4/8/2008 010773 KELLAR SWEEPING INC. 3685 STREET SWEEPING OCT '07-JUNE '08 16-900-254-000-000 4,200.00 Total : 4,200.00 61322 4/8/2008 004320 LAWNMOWER CENTER 00350 EQUIPMENT REPAIRS 10-180-246-000-000 35.00 Total : 35.00 61323 4/8/2008 010812 LOWE'S COMMERCIAL SERVICES 10217 Misc. Park Maint Supplies 10-450-246-000-000 10038 Total : 100.38 61324 4/8/2008 010690 LSA ASSOCIATES INC. 83642 TOWN SQUARE EIR 23-302-37-00 11,613.53 83642A Town Square Reimburseables 23-302-45-00 247.50 Page. 6 vchlist Voucher List Page: 7 04/02/2008 12:37:27PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 61324 4/8/2008 010690 LSA ASSOCIATES INC. (Continued) 83762 Tract Map Svcs 2/1-2/28/08 23-302-45-00 2,847.55 Total : 14,708.58 61325 4/8/2008 005555 LUNSFORD, PATRICIA 04012008 2008 Med Reimb Benefit 10-140-139-000-000 500.00 Total : 500.00 61326 4/8/2008 004589 MARTINEZ, TRACEY 1ST QTR 2008 1st Qtr Medical Reimbursement 10-125-139-000-000 224.85 Total : 224.85 61327 4/8/2008 010611 MCNABOE, DARCY 03202008 March Commission Stipend 10-801-120-000-000 5000 Total : 50.00 61328 4/8/2008 010626 MONTES, MARIA 03182008 Reimb. expenses 10-180-270-000-000 59.04 Total : 59.04 61329 4/8/2008 004989 NATIONAL NOTARY ASSOCIATION 15806118 Errors/Omissions Insurance 10-190-260-000-000 2500 Total : 25.00 61330 4/8/2008 005024 NEOPOST INC 12409532 Postage Machine Supplies 10-190-211-000-000 150.85 Total : 150.85 61331 4/8/2008 010530 NORTHERN SAFETY CO. INC P203823201029 Maint-Safety Goggles 10-180-218-000-000 7.41 Total : 7.41 61332 4/8/2008 005400 OFFICE DEPOT 423069897-001 Toner&ofc supplies 10-120-210-000-000 269.40 Total : 269.40 61333 4/8/2008 005586 PETTY CASH 03262008 Replenish petty cash Page. 7 vchlist Voucher List Page: 8 04/02/2008 12:37:27PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 61333 4/8/2008 005586 PETTY CASH (Continued) 10-440-220-000-000 12.65 10-440-223-000-000 23.32 10-440-228-000-000 2308 Total : 59.05 61334 4/8/2008 010663 PHELPS, BRIAN 03202008 March Commission Stipend 10-801-120-000-000 5000 Total : 50.00 61335 4/8/2008 010723 RICHARD POPE &ASSOCIATES 3738 LANDSCAPE PLANS-ORANGE GROVE PKWY 10-180-255-000-000 108.05 Total : 108.05 61336 4/8/2008 010620 RIDGEL, LYNETTE 04012008 2008 Med Reimb Benefit 10-440-139-000-000 500.00 Total : 500.00 61337 4/8/2008 006285 RIVERSIDE HIGHLAND WATER CO 2258 Dec. 07 and Jan. 08 Wastewater Billing 21-572-255-000-000 1,70881 Total : 1,708.81 61338 4/8/2008 006335 ROQUET PAVING INC. 0212-08 R/R SIDEWALKS/CURB/GUTTER 16-900-258-000-000 29,099.63 Total : 29,099.63 61339 4/8/2008 006526 S.B COUNTY RECORDER 02262008 Property Lien Releases 21-572-210-000-000 39.00 Total : 39.00 61340 4/8/2008 006435 SAN BERNARDINO, CITY OF 3293 AMINAL SHELTER SERVICES 10-190-256-000-000 660.00 Total : 660.00 61341 4/8/2008 010143 SERRANO NURSERY 397963 Misc Landscaping supplies 10-180-245-000-000 155.16 Total : 155.16 Page: 8 �u\ vchlist Voucher List Page: 9 04/02/2008 12:37:27PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 61342 4/8/2008 010604 SHIELDS, RICHARD 03132008 CALBO Conf. Hotel Reimbursement 10-172-270-000-000 50310 Total : 503.10 61343 4/8/2008 006778 STAPLES CREDIT PLAN 9181799826 Misc Ofc Supplies/Copy Paper 10-140-210-000-000 17.02 10-140-219-000-000 140.06 10-190-212-000-000 71 09 91819464766 OFFICE SUPPLIES 10-370-210-000-000 82.53 Total : 310.70 61344 4/8/2008 006898 SYSCO FOOD SERVICES OF L.A. 8031902623 C. CARE FOOD & SUPPLIES 10-440-220-000-000 691.18 8031906261 5 C CARE FOOD & SUPPLIES 10-440-220-000-000 19.20 8032602800 C. CARE FOOD & SUPPLIES 10-440-220-000-000 704.18 Total : 1,414.56 61345 4/8/2008 010586 THE JAMIESON GROUP 2008-38 Planning Svc: 3/13-3/25/08 10-370-250-000-000 4,995.00 Total : 4,995.00 61346 4/8/2008 007032 TRAFFIC CONTROL SERVICES INC. 843309 No Parking Signs 16-900-220-000-000 9698 Total : 96.98 61347 4/8/2008 007539 VALLEY TIRE COMPANY 85831 VEHICLE MAINTENANCE 10-180-272-000-000 30.00 Total : 30.00 61348 4/8/2008 007579 VARELA, CATALINA 04012008 2008 Med Reimb Benefit 10-440-139-000-000 500.00 Total : 500.00 61349 4/8/2008 010038 VERHELLE, JO A. 04012008 2008 Med Reimb Benefit 10-120-139-000-000 500.00 Page: 9 vchlist Voucher List Page: 10 04/02/2008 12:37:27PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 61349 4/8/2008 010038 VERHELLE, JO A. (Continued) Total : 500.00 61350 4/8/2008 001038 VERIZON WIRELESS-LA 0642136550 Mar. cell service-Public works 34-400-235-000-000 144.37 Total : 144.37 61351 4/8/2008 007843 WEST COAST ARBORISTS INC 51778 City Tree Trimming Service 16-900-260-000-000 880.00 Total : 880.00 61352 4/8/2008 007880 WEST GROUP 815639133 CALIF. CODE UPDATES 10-125-250-000-000 305.74 Total : 305.74 61353 4/8/2008 007920 WILLDAN 062-9677 07/08 PLAN CHECK& ENGINEERING SERVICES 10-172-250-000-000 2,800.00 062-9678 07/08 PLAN CHECK& ENGINEERING SERVICES 10-175-255-000-000 6,61500 Total : 9,415.00 61354 4/8/2008 007925 WILSON, DOUG 03062008 March PI. Comm Stipend 10-801-120-000-000 5000 Total : 50.00 61355 4/8/2008 010519 XEROX CAPITAL SERVICES, LLC 031841799 COPYCENTRE 55 MONTHLY LEASE PAYMENT 10-190-700-000-000 392.70 Total : 392.70 72 Vouchers for bank code : bofa Bank total : 573,326.12 72 Vouchers in this report Total vouchers : 573,326.12 I certify that to the best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate for the operation of City and Agency. f i Larry Ronn w, Finance Director Page: 10 r CITY OF GRAND TERRACE PENDING CRY COUNCILAPPROVAL CITY COUNCIL MINUTES REGULAR MEETING -MARCH 25,2008 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on March 25, 2008, at 6:00 p.m. PRESENT: Maryetta Ferre, Mayor Lee Ann Garcia,Mayor Pro Tern Bea Cortes, Councilmember Jim Miller, Councilmember Dan Buchanan, Councilmember Brenda Mesa, City Clerk Steve Berry, Assistant City Manager Larry Ronnow,Finance Director Richard Shields, Building& Safety Director Gary Koontz, Community Development Director Colin Burns, Attorney Lt. Mike Newcombe, San Bernardino County Sheriff's Department Barry Fox, San Bernardino County Fire ABSENT: Tom Schwab, City Manager John Harper, City Attorney GOAL SETTING WORKSHOP - 4 P.M. COMMUNITY MEETING ROOM The City Council held their Goal Setting Workshop and the following are the City Wide Prioritization 2008 Results: Scoring 9 and above: 1. Neighborhood Watch Program Scoring 7.0 to 8.9: 2. Maintain balanced budget in face of declining revenues 3. Graffiti removal w/in city limits 4. Seek alternative revenue/funding sources for programs such as Sheriff, CERT, etc. 5. Expanded/New Library 6. Freeway Center Development 7. Stater Bros. Town Center 8. Speed enforcement off main thoroughfares 9. Emergency Preparedness 10. Senior Center and Housing COUNCIL AGENDA ITEM NO. (� Council Minutes 03/25/2008 Page 2 11. Barton Rd. Bridge re-construction 12. Street sealing and striping programs 13. Downtown Master Planning 14. Continuation of advancing our Internet presence 15. Establishment of a High School 16. Expand/enhance Community Services/youth activities 17. Sidewalk repairs in neighborhoods 18. Street repairs on Barton Rd. Scoring 5 to 6.9: 19. Become a more energy efficient city 20. Pursue fiber-optic technology plan with Loma Linda and Colton 21. Community/Cultural Center 22. Monitor Barton Rd. Interchange Project 23. Update the General Plan 24. Assist Chamber in development of small business base 25. Neighborhood outreach programs 26. Orange Grove Parkway Project 27. Removal of AES Power Plant/convert to natural gas plant 28. Paramedic Program/Public Safety Tax Scoring 4.9 and below: 29. Better relationship with public schools 30. Support funding sports teams 31. Re-establish garden club for new Sr. Center 32. Blue Mtn. Wilderness Park 33. Neighborhood Designations 34. Establish dog park The City Council meeting was opened with Invocation by Mayor Pro Tem Lee Ann Garcia,followed by the Pledge of Allegiance led by Councilman Jim Miller. CONVENE CITY COUNCIL MEETING AT 6:00 P.M. ITEM TO DELETE 7A. Second Reading of an Ordinance of the City of Grand Terrace Amending Chapter 9.28 of Title 9 of Grand Terrace Municipal Code Regarding Procedures Regulating Graffiti CC-2008-29 MOTION BY COUNCILMEMBER BUCHANAN, SECOND BY COUNCILMEMBER CORTES,CARRIED 5-0,to continue the Second Reading of an Ordinance of the City of Grand Terrace Amending Chapter 9.28 of Title 9 of Council Minutes 03/25/2008 Page 3 Grand Terrace Municipal Code Regarding Procedures Regulating Graffiti to April 22, 2008. SPECIAL PRESENTATIONS A. 30'Anniversary Presentation-Lion's Club Assistant City Manager Berry,indicated that every month the Council is spotlighting a group that has been extraordinarily supportive of the City of Grand Terrace. He announced that this month the Grand Terrace Lion's Club will be giving a presentation on the Lion's Club and on everything that the Club has done for Grand Terrace throughout the years. He introduced Dwight Winans, Past District Governor. Dwight Winans, Past District Governor, thanked the City, on behalf of the Grand Terrace Lion's Club, for honoring them. Their Club has played an important role in helping make this City one of the most outstanding communities to live. Through the years several of the Lion's have served on the City Council and believes that three of the Lion's have had the honor of being the Mayor. He had all of the Lion's that have served on the City Council stand to be recognized. Several of the Lion's joined the club the same year the City of Grand Terrace was incorporated. He expressed that the greatest part about being a Lion is the friendships that you make all around the world. They put together a slide slow to share with everyone in the audience. Councilmember Miller, presented a service award to the President of the Grand Terrace Lion's Club in recognition of their dedication and commitment to the community with sincere appreciation from the City of Grand Terrace. B. Proclamation- Child Abuse Prevention Month, April 2008 Councilmember Cortes, read a Proclamation proclaiming April 2008 as Child Abuse Prevention Month in the City of Grand Terrace encouraging citizens to participate in the events and to join in the efforts to end child abuse. She presented the proclamation to Susan Taylor. Susan Taylor, thanked the Council for their support. CONSENT CALENDAR CC-2008-30 MOTION BY COUNCILMEMBER CORTES, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0, to approve the following Consent Calendar Items: 3A. Approve Check Register Dated March 25, 2008 Council Minutes 03/25/2008 Page 4 3B. Waive Full Reading of Ordinances on Agenda 3C. Approval of March 11, 2008 Minutes 3D. Approve Contract for Swim Lessons and Open Swim Program at Terrace Hills Middle School for Summer 2008- Riverside YMCA 3E. Award Opticom Contract- Republic ITS 3F. Donate Radar Trailer to San Bernardino County Sheriff s Department PUBLIC COMMENT Gary Cherms, 1657 Hart Street,Loma Linda, stated that he is doing a City to City and State to State venture on behalf of 93,000 lost service men and women that have never come home from many of the wars. He presented the Mayor with a MIA/POW flag. The flag is a symbol that was brought out a few years back to recognize that we have lost 93,000 men and women in the service. He is trying to teach the youth of today that they have a debt to these people that needs to be paid. He is requesting that the City Council have this flag flown in City facilities in remembrance of these people and as a teaching tool to the youth. It is a recognized flag. REPORTS 5A. Committee Reports 1. Crime Prevention Committee a. Minutes of January 14, 2008 and February 11, 2008 CC-2008-31 MOTION BY COUNCILMEMBER BUCHANAN, SECOND BY COUNCILMEMBER CORTES,CARRIED 5-0,to accept the January 14,2008 and February 11, 2008 Minutes of the Crime Prevention Committee. 5B. Council Reports Mayor Pro Tem Garcia, thanked Assistant City Manager for doing a good job on the prioritization session. She appreciates the process that they went through and feels that it was good collaboration between the Council and Staff and is looking forward to a great year. They learned that there is a wonderful graffiti removal program in town. She encouraged those who see graffiti in town to report it right away so that it can be removed. She announced that the City has a new website and encouraged residents to get on-line and check it out. Councilmember Cortes,reported that she attended the National League of Cities Conference and went over some of the sessions and the information she received. She indicated that she will forward the information and contact information to staff. She also attended the City/Council Conference and reported on the information that she received. She reported Council Minutes 03/25/2008 Page 5 that she was invited to a real St.Patrick's Day party in Grand Terrace. She enjoyed the party, the food was delicious and she thanked them for inviting her and her daughter. Councilmember Buchanan,welcomed back Don Larkin and indicated that he would like to hear about his venture in Iraq. PUBLIC HEARING -None UNFINISHED BUSINESS 7B. Second Reading of an Ordinance of the City Council of the City of Grand Terrace, California, Amending Grand Terrace Municipal Code, Chapter 10.20, Prohibiting Parking for the Purpose of Street Sweeping CC-2008-32 MOTION BY COUNCILMEMBER CORTES,SECOND BY COUNCILMEMBER MILLER,CARRIED 5-0,to approve the Second Reading of an Ordinance of the City Council of the City of Grand Terrace, California, Amending Grand Terrace Municipal Code, Chapter 10.20, Prohibiting Parking for the Purpose of Street Sweeping. NEW BUSINESS 8A. Formation of HAM Radio Antenna Committee CC-2008-33 MOTION BY COUNCILMEMBER BUCHANAN, SECOND BY COUNCILMEMBER MILLER,CARRIED 5-0,to appoint the following individuals to the HAM Radio Antenna Committee: Robert Stewart JoAnn Johnson Jim Gallacher Mark Wagner Jeff Richardson Bob Souter Zack Mullennix Mark Cvikota Anthony Gordon Lee Ann Garcia CLOSED SESSION -None Mayor Ferre adjourned the meeting at 7:09 p.m., until the next CRA/City Council Meeting which is scheduled to be held on Tuesday, April 8, 2008 at 6:00 p.m. CITY CLERK of the City of Grand Terrace Council Minutes 03/25/2008 Page 6 MAYOR of the City of Grand Terrace CITY OF GRAND TERRACE RECEIVED EMERGENCY OPERATIONS COMMITTEE Regular Meeting „PR 0 2 2008 MINUTES CITY OF GRAND TERRACE March 4, 2008 CITY CLERK'S DEPART*•icy The Grand Terrace Emergency Operations Committee met at the regular time at the Emergency Operations Center at 22795 Barton Road, Building 3. The meeting was called to order by Chairperson, Vic Pfennighausen at 6:05 p.m. Agendas were distributed. MEMBERS PRESENT—Vic Pfennighausen, JoAnn Johnson, Susan Taylor, Randy Halseth, Robert Stewart, Lew Neeb, Debra Hurst, Jim Vert, Oscar Santana and Glenn Nichols. MEMBERS ABSENT—None. CITY STAFF—Assistant City Manager, Steve Berry. GUESTS PRESENT/INTRODUCTIONS—Cathy Varelas, Child Care, Philomene Spisak and Hanni Bennett, prospective new member. CORRESPONDANCE/COMMUNICATIONS—None. APPROVAL OF AGENDA with motion by Debra Hurst and second by Randy Halseth. APPROVAL OF MINUTES OF FEBRUARY 5,2008 with motion by Lew Neeb and second by Randy Halseth. LIAISON REPORT by Steve Berry. a. Pocket Park at DeBerry and Mt. Vernon Ave. going very well. Some trees planted and benches set. b. Web Site is going well and will go to Council on March 11`h and hopefully on line on the 25`h of March. c. Grand Terrace Days will be June 14`h. Theme will be Racing to the Finish Line. Grand Marshall will be Gillian Zuker. d. Planning meeting for Golden Guardian exercise statewide will be March 12`h. Vic, Randy and Steve will be going to the Planning meeting. The actual exercise will take place November 13 through 18` . e. CERT must be recognized by the City Council in order to request a budget. Will try to get a budget approximately that of EOC, which is around $5,000. f. The city and volunteers were invited to an evening out at the Korean Adventist Church on Mt. Vernon. Vic attended and reported an excellent dinner as well as fine entertainment. The Church seems to be anxious to become involved and Vic will meet with Pastor Jonathan Park and discuss ways they may become involved with EOC and with CERT. g. 301h anniversary activities are planned and well underway for the City of Grand Terrace. EQUIPMENT AND FACILITIES REPORT by Vic Pfennighausen a. A satellite phone has been purchased with FEMA funds and is to be housed at the EOC. Vic will study the instructions and become familiar with the operation and include the cost of monthly service in the EOC budget. It is believed the monthly service is about $60. b. All batteries for HT's (MURS) have been charged and everything is working well. COUNCIL AGENDA ITEM NO G1 1 c. Cable has been received for antennas and base stations and they will be installed at Child Care and the Fire Station probably within the next two weeks. d. When the antennas and base stations have been installed, a weekly radio NET will be set up for Monday mornings at 10 o'clock to keep facilities up to date and familiar with radio use. e. Diesel generator tanks have been topped off. Approximately 30 gallons were used last year. The full tank is good to run for about 3 full days in an emergency. f. The budget for 08-09 will be about the same as last year. Steve is helping with it. UNFINISHED BUSINESS a. Discussion on the Exercise/Activation set for April 23`d. Will get together with those who will help plan the exercise within the next 2 weeks. Will then plan for all those who will be participating. b. Vic will check with Steve to see for certain that the city generator has been tested since some rewiring was done. c. Steve has indicated that instead of buying another power point projector, EOC and CERT should use the one the city has. d. Power point has been installed on the EOC computers by Dragos Barbu. NEW BUSINESS a. Randy reported that the new trailer given to CERT by the city has been cleaned and is ready to be lettered and stocked. He will send letter to members soon. b. He would like to be able to have the trailer in the parade for Grand Terrace Days. c. Grand Terrace will join with Loma Linda in CERT training. May 6, 7, 13, 14, 20, 21 and 271n will be the training dates. Each will be 3 hours. Randy and Debra will be involved with the training. d. Vic always welcomes help on Mondays from 1 to 3. e. Much thanks to Susan for helping with the First Aide kits on February 18cn f. Much thanks to Jeff, Randy, Milford, Jim, Stan and Bernie for all the help on the CERT trailer on February 11`n. g. Bob Stewart will be studying for the Technician Class Amateur Radio license. TRAINING/SPEAKERS a. Might possibly try for a presentation of the decontamination tents for dirty bombs. (This item carried over.) b. Might try to have Barry Fox from San Bernardino County Fire do a presentation in the future. (This item carried over.) ADJOURNMENT at 6:52 p.m. JoAnn Johnson, Secretary NEXT MEETING WILL BE TUESDAY, APRIL 1, 2008 AT 6 P.M. 7 COMMITTEE REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE: APRIL 8 2008 DATE: APRIL 1 2008 PROBLEM(S): 1. The Emergency Operations Committee has an application from Hanni Bennett, who wishes to become an Alternate Member. 2. There are currently three Alternate positions on the Committee and all have been filled. ALTERNATIVES: Do Nothing SOLUTION(S): 1. Accept Hanni Bennett as an Alternate member of the Emergency Operations Committee and create a fourth Alternate position to accommodate her. PROPOSED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF: The Committee is requesting that: 1. Applicant Hanni Bennett be appointed to an Alternate member position. 2. And that a fourth Alternate position be created to accommodate her. COUNCIL AGENDA ITEM NO. �b e�cr? CALIFORNIA Community Services Department Staff Report MEETING DATE: April 8,2008 SUBJECT: AWARD OF THE ARCHITECTURAL SERVICES CONTRACT TO BROESKE ARCHITECTS,THE LOWEST PROPOSAL, FOR THE RENNOVATION OF THE GRAND TERRACE FIRE STATION -- FUNDING AUTHORIZATION REQUIRED: BACKGROUND: On February 6, 2008 the City of Grand Terrace received a check for $620,000 from the County of San Bernardino as a final payment from the 1981 Settlement Agreement between the City of Grand Terrace and the County of San Bernardino The funds from the payment were approved to be used as upgrades for Fire Station 23 as noted by Council action at the July 10, 2007 City Council meeting City Council approved funds to be used for the following*; -$375,000 for retro-fitting and refurbishing the station -$40,000 for road grinding and a petromat overlay on City Center Drive -$70,000 for an Opticom system for all city traffic lights. This system can be used by both the Fire Department and Sheriff s Department to change the lights from red to green in emergency situations. -$80,000 for photo voltaic (solar power) system -$25,000 in new furniture and appliances -$18,000 in off-site trailer rentals for fire personnel during construction *best estimates which could vary depending on the bidding process COUNCIL AGENDA ITEM NO. 1 DISCUSSION Staff has been working with San Bernardino County Fire and our local firefighters on the renovation of the interior, exterior and possible addition to Fire Station#23. Two proposals were received for architectural services, one from WLC Architects and the other from Broeske Architects. Staff interviewed each firm and reviewed their proposals. Staff is recommending contracting with the lowest proposal, Broeske Architects, for a fixed fee of$53,500. RECOMMENDATION Staff recommends: • Council approve the attached contract with Broeske Architects for fixed fee architectural services totaling $53,500 for the renovation of Grand Terrace Fire Station#23. • Funding will come from the 1981 Settlement Agreement between the City of Grand Terrace and the County of San Bernardino. 2 Client: City of Grand Terrace Project: Riverside Construction Co. Remodel Date: March 6,2008 Proposal for Architectural Services Projects of Limited Scope Date: March 6, 2008 Client/Owner: City of Grand Terrace, 22795 Barton Road, Grand Terrace, CA 92313-5295 Project Description: Grand Terrace Fire Station The project will consist of the interior and exterior renovation, addition, and remodel of the existing building, to the extent indicated: • Addition of a new exercise room to the east side of approximately 15' x 15' • Enclosure of two to three overhang/soffit areas on the south side to accommodate additional interior spaces. • Addition of two new structures to the northwest side to accommodate storage and workshop spaces. • Rework the current drainage at the southeast corner of the building to properly drain. • Revise existing toilet/shower facilities of the existing facility' to accommodate three toilet/lav/shower units adjacent to the sleeping area, as well as one similar unit facing the public access way to accommodate visitor and/or women users. • Remodel the interior of the expanded reception area. • Remodel the interior of the expanded office area. • Remodel the interior of the expanded conference area. • Remodel the existing kitchen. • Remodel the existing workout/television lounge area. • Remodel the existing single room sleeping area into three separate bedrooms, connected by a hallway with a potential for two additional sleeping units for temporary use and access to the new private restroom/shower accommodations. • The mechanical/electrical systems will be modified to the extent to accommodate the new building areas and the areas affected by the remodel. • Evaluation of the possibility of adding solar panels to the existing flat roof area to determine if the existing structure will be affected. If inadequate for support, alternate options will be reviewed to determine the feasibility of the panels. • Potential sustainability options for the elements of the remodel will be presented for the City's review. Plan alterations and design options will be generated by your office, and reviewed with the Owner as the schematic plans are developed. 3 Client: City of Grand Terrace Project: Riverside Construction Co. Remodel Date: March 6,2008 Scope of Work: 1. Interior Remodel—The numbers on rooms shown below refer to the original plans. 1.1. Reception (1) Area: Remove existing millwork to allow for new addition (see - exterior additions). All walls shall be patched and repaired as necessary from construction. Replace entry door (or at minimum fix damaged door hardware). Replace existing flooring to coordinate with new exterior addition. Refinish (paint) existing walls. Potentially refurbish suspended ceiling panels. Install Solatube from roof through attic for increased natural day lighting. 1.2. Hall (2): All walls shall be patched and repaired as necessary from construction. Refinish (paint) existing walls. Potentially refurbish suspended ceiling panels. Install Solatube from roof through attic for increased natural day lighting 1.3. Office (3) Area: Remove existing millwork to allow for new addition (see - exterior additions). All walls shall be patched and repaired as necessary from construction. Replace existing flooring to coordinate with new exterior addition. Refinish (paint) existing walls,. Potentially refurbish suspended ceiling panels. 1.4. Dining (Lounge 4) Area: Allow for new exterior addition (see - exterior additions). All walls shall be patched and repaired as necessary from construction. Replace existing flooring to coordinate with new exterior addition. Refinish (paint) existing walls. Potentially refurbish suspended ceiling panels. Possible installation of Solatube from roof through attic for increased natural day lighting. 1.5. Kitchen (5) Area: Remove existing cabinets / millwork along with counters, sink and fixture. Install new cabinets and counters — similar orientation of existing cabinet layout (overhead cabinet between dining and kitchen will not be replaced—to get more open feeling). Install new sink and fixtures— existing appliances are assumed to be reused— if new, they will be purchased outside of this proposal—just need specs for proper opening sizes for range and refrigerator. There will be a Solatube installed from roof through attic for increased natural day lighting. In order to install a Solatube in the kitchen ceiling we will need to remove the suspended lay-in fluorescent ceiling system and install a more efficient ceiling lighting. The area will receive new flooring and paint throughout. All walls shall be patched and repaired as necessary from construction. 1.6. Lounge (Meeting 6) Area: Remove existing millwork to allow for new systems similar to Fire Station 79. All walls shall be patched and repaired as necessary from construction. Potentially infill door opening going towards front based upon addition where extending dining space will be obstructing door. Potentially refurbish suspended ceiling panels. The area will receive new flooring and paint throughout. All walls shall be patched and repaired as necessary from construction. 1.7. Hall (7): No work done in this area. 4 Client: City of Grand Terrace Project: Riverside Construction Co. Remodel Date: March 6,2008 1.8. Utility Room (8)and Toilet(15): No work done in this area. 1.9. Sleeping Quarters (Dormitory 9): This area to be converted from one open area to three (3) individual bedrooms allowing a hall going from door at Hall (7) to door in Engine Room (14). The additional space to the side of that hall toward the bathrooms will retain the two existing Murphy beds—all other Murphy beds in the space along with built-in millwork shall be removed. The individual rooms shall be arranged such that a window is in each sleeping room. All new furnishings shall be non built-in furniture. The area will receive new flooring and paint. All walls shall be patched and repaired as necessary from construction Consideration of the ceiling in this area will need to be evaluated for mechanical systems and how to achieve proper air balance. All walls shall be patched and repaired as necessary from construction. 1.10. Bathroom Facilities — Mens (10) / Womens (11): The existing bathroom walls in the center core will be completely demolished/removed for new layout to get individual bathrooms. Some fixtures may be reused if possible based upon, budget and potential for reuse and shall also comply with A.D.A. requirements (accessibility) as needed. The restrooms shall be reconfigured for a minimum of three separate bathrooms with one facing the hall for potential guest use — this bathroom shall also be A.D.A. accessible. The other bathrooms will be accessed from the sleeping quarters. We will discuss the layout of the space with the building official during the design phase for compliance to A.D.A. We will be saw cutting the concrete floors for re-work of the under-slab sewer and floor drain lines. Consideration shall be given to sloping the floors to drain with the proper non-slip floor tile. Walls shall be constructed with water resistant gypsum board or cement board as required for wet areas. The ceilings shall also be refinished with appropriate water resistant gypsum board inhibiting molds and mildew. All finishes shall be reviewed by the client/fire department during the process. 1.11. Utility Room (12): No work done in this area. 1 12. Engine Room (14): No work done in this area. 1.13. Storage(13): No work done in this area 2. Exterior Additions 2.1. Additions under existing roof structure: —There are basically three areas that would be extensions of existing rooms. The three rooms would be the Reception (1), Office (3), and Dining (Lounge 4). We would provide new concrete slabs tied to the existing slab by dowels with the proper footings as designed by our structural engineer. The exterior walls could be wood or metal framed or of CMU block with exterior stucco finish. In the areas of the extensions, we would propose to include windows at the south and west facing walls. The south facing windows would face the side property line and the west facing would enable the staff/occupants to monitor the parking area in front of the station. 5 Client: City of Grand Terrace Project: Riverside Construction Co. Remodel Date: March 6,2006 2.2. Workout Area Addition: This area would be an addition to the east side of the building adjacent to the existing lounge (Meeting 6) starting from the pilaster between the two sliding glass doors outward 12 to 15 feet and about 20 feet to the north. The sliding glass door on right side (viewing from inside) would remain in place, with the left side door being removed and either left open to the addition or closed off with a swinging door. In the addition we would design windows and doors accordingly for access to either the north portion of the property or to the existing barbecue patio (which is to remain). We would suggest a sliding glass door from the new addition out to the patio similar to the existing. Consideration shall be given to solar heat gain in this room — also need to incorporate mechanical heating and cooling system for — this room, which could be considered a separate split system. The existing dryer vent from the utility room needs to be addressed and reconfigured. The structure itself would be anticipated to be a framed structure with CMU at the lower area where it is retaining existing earth. The slab shall be at the same height as the existing structure. No special conditions for the slab are taken into consideration for the use of free weights at this time. 2.3. Addition for Storage Rooms: We anticipate the addition of two new storage rooms on the west side of the Engine Room (14), with Storage Room (13) of approximately 1.5 feet x 15 feet each. These storage rooms will have the floor slab at the same height as the engine room (without any steps). The slab will be designed by our structural engineer with the proper footings for a framed wall with stucco exterior walls and 5/8 gypsum board on the interior side: We estimate that the roof will be relatively flat with the parapet just below the existing stepped brick fascia. Design will be considered to tie the look of the existing with the new structure: These rooms are not considered habitable spaces, therefore mechanical ventilation may not be required. Any security measures that are needed will be evaluated during the design phase of the project. 3. Miscellaneous Issues: 3.1. Roof Structure: We are including in our proposal the coordination of Photovoltaic Panels on the roof along with installing Solatube system for various rooms. For the PV system we will need to remove the existing solar water panels that are no longer in use and coordinate with the manufacturer's solar consultant for placement and potential for quantity of panels based upon budget. We will also need to work in between the new PV panels the Solatube system stacks to allow for maximum natural day lighting of the system. Also with the Solatube system we will make all effort to reduce the amount of penetrations through the roofing in order to decrease the cost of patch and repair of the roof system. At this time we are not planning on replacing the roofing of the flat roof area within the parapet walls, but to just patch and repair as necessary. If the roofing is to be replaced this would constitute an additional service. 3.2. Site Condition: It was brought to our attention that an area along the south side of the building next to the barbecue patio, where the water does not drain as well as it should. We will provide a solution with some basic site details describing how to mitigate the problem. 3.3. We will tour Fire Station 79 to review desired design standards to potentially include in the project as necessary per the construction budget set by the city of Grand Terrace. h Client: City of Grand Terrace Project: Riverside Construction Co. Remodel Date: March 6,2008 Services Description: The Services provided by Broeske Architects will include the preparation of the CAD plans of the existing buildings and site to the extent required for the preparation of the designs. Our office will transfer the existing plans, which you provided, into a CAD format, and will field verify the existing building to document any modification that may have previously occurred. Also included will be the conceptual evaluation by my engineers for the feasibility of incorporating sustainable design and construction into the addition/remodel. Our office will prepare design alternatives to convey the proposed remodel and additions for City review and approval. Once the design meets with the City's approval, our office will prepare complete Construction Documents for the City Building Dept. review and approval as well as for competitive bidding and construction. Complete Construction Observation services will also be anticipated for the duration of the project. The anticipated duration of the Construction Administration phase is assumed to be 18 weeks for the included service fee. Services provide will include, but not be limited to, Bidding Phase assistance and evaluation, attend job site meetings (two per month), monitor construction progress/performance, provide clarifications to documents, review shop drawings, respond to RFIs, prepare Record Documents for the Owner, and review job site meeting minutes. The scope of the improvements and associated service description provided in this proposal represent our understanding of the proposed project, given the available information and program. Anticipated services will include Architectural, Structural, Electrical and Mechanical/Plumbing Engineering. Excluded services will be Civil Engineering and Landscape Architecture, but these services could be provided as an additional service if requested. Once the scope and scale of the design additions and modifications and associated fees are precisely determined and meet with the Owner's approval, we will prepare a fixed fee AIA Standard Contract proposal to the Owner, for the actual architectural services. The indicated fees are fixed, based upon the indicated project description, services and scope. If substantial modifications to the scope are requested, our fees will be modified to respond to the new description. Description of Compensation: Basis of Compensation: Hourly XXX Fixed Fee Basis at $53,500.00 Other: Note: Hourly Rates (When Applicable) Architect: $160.00/ Hr. Project Manager: 110.00/ Hr. Senior Draftsman: 85.00/ Hr Drafting: 65.00/ Hr. Clerical: 35.00/ Hr. Method of Payments: Upon Satisfactory Completion of Services XXX Progressively as Services are Performed In Accordance with Previous Written Agreement Note: Payments to Architect are due and payable within 15 days of receipt of Invoice 7 Client: City of Grand Terrace Project: Riverside Construction Co. Remodel Date: March 6,2008 Initial Payment: An Initial Payment of $ 5,000.00 will be requested to mobilize the project and begin services, prior to commencing work and will be credited to final payment Additional Services: { The Architect shall bill reimbursable expenses including blueprinting and out-of-office consultant fees' at one point one five (1.15)times the expenses incurred. Authorized Architectural Services beyond the scope of this agreement shall be billed at the hourly rates listed above. Termination of the Contract: Either party upon written notice may terminate this agreement should the other party fail to perform in accordance with the terms of this agreement through no fault of the party initiating the termination. The Architect shall be compensated for services performed prior to the termination including all Additional Service and Reimbursable Expenses. Arbitration: Claims, disputes or other matters in question between parties to this agreement shall be subject to and decided by arbitration in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association currently in effect as well as Article 7 of American Institute of Architects Document B151. The parties hereto have accepted, made and executed this Agreement upon the terms, conditions and provisions stated above which are incorporated hereunto and made part of this Agreement. Broeske Architects &Associates, Inc.: City of Grand Terrace Signature: By: Date: Date: Please return signed copy to our office and keep one for your files. Thank You R