The URL can be used to link to this page

06/22/2010 FILE 3py C1Ty,, RAND TER c = June 22,20 0 ' ' 22795 Barton Road Grand Terrace California 92313=5295 vic Center CITY 'OF GRAN-D TERRACE " ' (909)824-6621 Fax(909)783-762, - Fax(909)783-2600 DRaryetta Ferr6 CRA CITY COUNCIL Mayor REGULAR M- EETINGS -Lee Ann Garcia ' MaybrPmTim 2ND_AND 4TH Tuesday - 6 00 p:m. Bea Cortex Wilt Stancldewitz Counca Members Betsy,M.Adams City`Mannger Council-Chambers',= Gran'd;Tereace,Civoc:Center 22795"Barton,_Road, - = grand-=Terrace, CA 92313-5295 CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS June 22,2010 GRAND TERRACE CIVIC CENTER 6:00 p.m. 22795 Barton Road THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990. IF YOU REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING,PLEASE CALL THE CITY CLERK'S OFFICE AT (909)824-6621 AT LEAST 48 HOURS PRIOR TO THE MEETING. IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING THE MEETING,PLEASE COMPLETE A REQUEST TO SPEAK FORM AVAILABLE AT THE ENTRANCE AND PRESENT IT TO THE CITY CLERK. SPEAKERS WILL BE CALLED UPON BY THE MAYOR AT THE APPROPRIATE TIME. ANY DOCUMENTS PROVIDED TO A MAJORITY OF THE CITY COUNCIL REGARDING ANY ITEM ON THIS AGENDA WILL BE MADE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK'S OFFICE AT CITY HALL LOCATED AT 22795 BARTON ROAD DURING NORMAL BUSINESS HOURS. IN ADDITION,SUCH DOCUMENTS WILL BE POSTED ON THE CITY'S WEBSITE AT WWW.CITYOFGRANDTERRACE.ORG * Call to Order- * Invocation- * Pledge of Allegiance- * Roll Call- STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 06-08-2010 Minutes Approve 2. Award Contract-GTB=10-03,Grand Terrace Road Landscape Approve/Appropriate -_ Improvements(EZ Sunnyday Landscape and DNA Residential Properties,LLC) 3. Fiscal Year 2010-2011 Community Redevelopment Agency(CRA) Adopt Budget Adoption and Loan Agreement Resolution 4. Possible Temporary Reduction of City Council and Community Redevelopment.Agency Board Stipends ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL 1. Items to Delete 2. SPECIAL PRESENTATIONS A. Chamber of Commerce Business of the Month B. Recognition of Retiring Citizen's on Patrol Member(Spisak) 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approve Check Register No. 06-22-2010 Approve B. Waive Full Reading of Ordinance on Agenda C. Approval of 06-08-2010 Minutes Approve D. Award Contract-GTB-10-03,Grand Terrace Road Landscape Award/Approve Improvements(EZ Sunnyday Landscape and DNA Residential Properties,LLC COUNCIL AGENDA 06-22-2010 PAGE 2 OF 2 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION E. Fire Hazard Abatement Contract with the County of San Approve Bernardino F. FY 2009-10 Budget Adjustment to Change Funding Source for Approve Glendora Drive Project G. California Identification System (CAL ID) Contract with the Approve County of San Bernardino H. Emergency Operations Committee Minutes of 02-02-2010 and Accept 05-04-2010 I. Community Emergency Response Team(C.E.R.T.)Minutes of Accept 05-02-2010 J. Historical and Cultural Activities Committee Minutes of 05-03- Accept 2010, K. Crime Prevention Committee Minutes of 05-10-2010 Accept 4. PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law,the City Council may not discuss or act on any item not on the agenda,but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. 5. COUNCIL REPORTS t 6. PUBLIC HEARINGS A. Zone Change 10-01 - Floodplain and Agricultural Overlay Approve Districts,and new Chapter 18.77 Transitional Residential Uses and Structures 7. UNFINISHED BUSINESS A. Fiscal Year 2010-11 City Budget Adoption and Loan Agreement Adopt with the Community Redevelopment Agency(CRA)Resolution 8. NEW BUSINESS A. Landscaping and Lighting Assessment District 89-1,for Fiscal Adopt Year 2010-2011 B. Possible Temporary Reduction of City Council and Community Redevelopment Agency Board Stipends 9. CLOSED SESSION A. Conference with Legal Counsel - Potential Litigation - GC54956.9(b)(2)and GC54956.9(c) B. Public Employee Appointment(GC 54957)Title:Senior Center Coordinator ADJOURN THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON TUESDAY,JULY 13,2010.AT 6:00 P.M. ........................................................................................................................... AGENDA ITEM REQUESTS MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE NO LATER THAN 14 CALENDAR DAYS PRECEDING THE MEETING. PENDING CRA APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING-JUNE 8.2010 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,'Grand Terrace,California, on June 8, 2010 at 6:60 p.m. - PRESENT: Maryetta Ferrd, Chairman Lee Ann Garcia, Vice-Chairman Bea Cortes, Agency Member Walt Stanckiewitz,Agency Member Betsy M. Adams, City Manager Brenda Mesa, City Clerk Bernie Simon, Finance Director Joyce Powers, Community& Economic Development Director Richard Shields, Building& Safety Director John Harper, City Attorney Rick McClintock, San Bernardino County Fire Department Sgt. Espinoza, Shetiff's Department ABSENT: None CONVENE COMMUNITY REDEVELOPMENT AGENCY AT 6:00 P.M. APPROVAL OF 05-25-2010 MINUTES CRA-2010-25 MOTION BY VICE-CHAIRMAN GARCIA, SECOND BY AGENCY MEMBER STANCKIEWITZ, CARRIED 3-0-1-0 (AGENCY MEMBER CORTES WAS ABSENT), to approve the May 25, 2010 Community Redevelopment Agency Minutes. ENGINEERING DESIGN AGREEMENT FOR PUBLIC IMPROVEMENTS ALONG THE BARTON ROAD CORRIDOR CRA-2010-26 MOTION`BY VICE-CHAIRMAN GARCIA, SECOND BY AGENCY MEMBER STANCKIEWITZ, CARRIED 3-0-1-0 (AGENCY MEMBER CORTES WAS ABSENT), to approve the Professional Consultant Services Agreement for up to $84,281.00 between the Agency and Albert A. Webb Associates, for Right-of-Way Design Services and appropriate$92,709.10 from the CRA Capital Projects available fund balance for design, including a 10%contingency. CONTRACT AWARD FOR NUISANCE ABATEMENT AT 12559 MICHIGAN STREET CRA AGENDA ITEM NO. Community Redevelopment Agency Minutes June 8,2010 Page 2 (DAKENO, INCORPORATED) CRA-2010-27 MOTION BY AGENCY MEMBER STANCKIEWITZ, SECOND BY VICE- CHAIRMAN GARCIA,CARRIED 3-0-1-0(AGENCY MEMBER CORTES WAS ABSENT),to approve a Professional Services Agreement for$4,990 (through July 12, 2010) between the Agency and Dakeno, Incorporated, for Nuisance Abatement and approve the budget of$4,990 plus a 10% contingency for a total of$5,489.00. Chairman Ferre adjourned the Community Redevelopment Agency Meeting at 6:15 p.m. CONVENE JOINT MEETING WITH COMMUNITY REDEVELOPMENT AGENCY AND CITY COUNCIL 1. Cooperation Agreement Between the City and Agency for Administrative Services CC-2010-45 MOTION BY COUNCILMEMBER STANCKIEWITZ, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 4-0, to approve the Cooperation Agreement for Administrative Services between the City of Grand Terrace and the Community Redevelopment Agency for Administrative Services. CRA-2010-28 MOTION BY AGENCY MEMBER STANCKIWITZ, SECOND BY VICE- CHAIRMAN GARCIA,CARRIED 4-0,to approve the Cooperation Agreement for Administrative Services between the City of Grand Terrace and the Community Redevelopment Agency for Administrative Services. 2. Fiscal Year 2010-2011 Proposed Operating Budget CC-2010-46 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER CORTES,CARRIED 4-0,to Receive the Fiscal Year 2010-2011 Proposed Operating Budget and Begin the Budget Adoption Process. CRA-2010-29 MOTION BY VICE-CHAIRMAN GARCIA, SECOND BY AGENCY MEMBER CORTES,CARRIED 4-0,to Receive the Fiscal Year 2010-2011 Proposed Operating Budget and Begin the Budget Adoption Process. Mayor Ferre adj ourned the Joint Meeting with the Community Redevelopment Agency and the City Council at 7:40 p.m., until the next CRA/City Council Meeting that is scheduled to be held on Tuesday, June 22, 2010 at 6:00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace Community Redevelopment Agency Minutes June 8,2010 Page 3 CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace l? h 1 4�4xn ��•i4` J ,f ' .4L1'FORNIA AGENDA REPORT MEETING DATE: June 22, 2010 Council Item ( X ) CRA Item ( X ) TITLE: Bid Award GTB 10-03, Grand Terrace Road Landscape Improvements ' PRESENTED BY: ' Richard Shields, Director of Building and Safety/Public Works Joyce Powers, Community and Economic Development Director RECOMMENDATION: City Council: 1. Award GTB 10-03 contract to EZ Sunnyday Landscape in the amount of$34,075.00 for landscape improvements to portions of Grand Terrace Road and Barton Road. s 2. Approve the attached Resolution making certain findings and authorizing the use of Redevelopment Funds for-the project. 3. Approve the attached Landscaping Maintenance Agreement with the adjacent property owner, DNA Residential Properties, LLC, to maintain the improvements. Amy: 1. Approve the attached Agency Resolution making certain findings regarding the project. 2. Appropriate $39,186.25 ,from the 2009-10 CRA undesignated available fund balance to a project account for construction costs, plus a 15% contingency. 3. Approve the attached Landscaping Maintenance Agreement with the adjacent property owner, DNA Residential 'Properties, LLC, to maintain the improvements. BACKGROUND: As part of an overall neighborhood improvement project, staff has obtained bids to install irrigation and landscaping at the northeast corner of Grand Terrace Road and Barton Road adjacent to the Grand Terrace Mobile Home Park at 21845 Grand'Terrace Road. The landscaping project is the first phase of public infrastructure improvements, which also include reconstruction of Grand Terrace Road. The bid CRA AGENDA ITEM NO. 2 .1 l award for the street improvements is pending a cost-sharing agreement with the City of Riverside Public Utilities, and will be presented to the Council within 45 days. Rather than waiting until these steps are completed, staff proposes to start the landscaping project now, which will not interfere;with the road construction schedule. The proposed improvements will greatly benefit the neighborhood. DISCUSSION: The proposed improvements include 30 Crepe Myrtle trees, Lily of the Nile, flowering shrubs,! and juniper ground cover. Decomposed granite will also be used to prevent weed growth. This is a low water design, with sparsely placed plant materials to keep water use and maintenance low. i On May 11, 2010, five (5) bids were submitted to the City Clerk's office for the landscaping project. They are as follows; - Atom Engineering Construction $82,433.00 Belaire-West Landscape, Inc $64,570.00 America West Landscape, Inc $65,446.83 Nature Tech Landscaping, Inc $58,000.00 EZ Sunnyday Landscape $34,075.00 EZ Sunnyday Landscape is the low bid for the landscaping project. EZ Sunnyday Landscape was also the low bid for the Orange Grove Parkway project, across the street from Petta Park. This work!.was performed quickly with no change order requests increasing the cost. On May 17, 2010, the City Clerk's office received a protest regarding the EZ Sunnyday Landscape bid - proposal. The protest was from Nature Tech Landscape stating that the low bid contractor did not list an electrical subcontractor on ,the bid sheets for electrical work shown on the plans, and should therefore be considered non-responsive, see Attachment 1, Exhibit"A" attached. Staff contacted the contractor's license board and requested clarification'on what work was allowed under a C-27 landscape contractor designation. The representative stated that electrical 'work associated with landscaping is considered to be incidental and allowed under the C-27 license designation. A response letter was sent .to Nature Tech Landscaping, Inc. explaining the City's position with the protest, see Exhibit`B" attached. Staff contacted EZ Sunnyday Landscape and asked if they could complete the project for the amount they stated in the bid and for the amount that appears to be low for the electrical installation. They responded that they would hold to their bid of $34,075.00 to complete the project, see Exhibit"`C" attached. Staff recommends that the City Council award the contract to install landscaping on portions of Grand Terrace and Barton Roads, fronting the mobile home.park, to EZ Sunnyday Landscape in the amount of$34,075.00,and that the Agency appropriate redevelopment funds for project costs. Resolutions of both the City Council and the Community Redevelopment Agency are attached for review and adoption. In accordance with California Redevelopment Law, the Council and Agency must make certain findings of benefit to the project area and authorize the use of Agency funds for these public improvements. Staff has also worked with the adjacent property owner, DNA Residential Properties, LLC, to develop the attached Landscape Maintenance Agreement for irrigation and maintenance of the landscaping improvements, once installed. DNA has agreed to allow the City to connect the new irrigation system to their water meter at the mobile home park and pay for the water service. DNA will also provide weekly maintenance and minor repairs. The agreement does not expire and is a covenant running with the property, making it binding on successors in ownership. The Agency/City agrees to install the irrigation and replace any degraded vegetation that negatively impacts the area. The Agreement has been signed by DNA. FISCAL IMPACT: Agency funds for the project are available in the Fiscal Year 2009-2010 fund balance. The fiscal year ending fund balance will be approximately$4.75 million. Respectfully submitted, / F , Richard Shields Director of Building and Safety/Public Works oyce 0owers Community and Economic Development Director Manager Approval: Betsy Adams City Manager/Executive Director ATTACHMENTS: 1. Letters regarding protest, Exhibits "A"-"C" 2. Council Resolution 3. Agency Resolution 4. Landscape Maintenance Agreement 3 Attachment No. 1 Letter Exhibits L Nature Tech LANDSCAPING INC . GENERAL ENGINEERING CONTRACTOR May 17, 2010 Brenda Mesa, City Clerk City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92313 Re: Grand Terrace Road Landscaping Improvements — Bid Protest, EZ Sunnyday Landscape Dear Ms. Mesa, Please accept this letter as Nature Tech Landscaping, Inc.'s-official protest to the bid documents submitted by EZ Sunnyday Landscape. for the Grand Terrace Road Landscaping Improvements project. Our position is that this bid should be considered non-responsive due to the following observed omissions and/or perceived non-responsible bid items within the bid documents: 3- EZ Sunnyday Landscape did not list any subcontractors per bid sheet C-3. Bid Item No. 6, per bid sheet C-1 "Furnish and Install Connection to Power Supply from Property Owner" requires listing a contractor with a C10—Electrical Contractor's license or must possess an A license. The complejuty of the metered pedestal to be installed (see detail 2 on-sheet 2 of 4) houses primary-and secondary connections. The work required for this installation cannot be performed by a C27 licensed contractor. Please reference attached quote from John Deere Landscapes. The cost of the metered pedestal assembly is listed at $5,747.70. The total of items 6 "Furnish and Install Connection to Power Supply from Property Owner" and 21 "Furnish and Install r;cnuoller Assembly, 8 Static.ns, --)mplete per Plan" listed • E"% T!.1jS,:Upe equals $2,150.00. The bid item amounts listed do riot ev,: half of the cost of the metered assembly and as such should be deemed non-responsible. Thank you for taking the time to take our concerns into consideration regarding the bid for this project. License descriptions for C10 and C27 as well as Nature Tech Landscaping, Inc.'s quote from John Deere Landscapes have been attached for reference. " Sincerely, � RECEIVED ' .\cal J()hnsOn `;anise Tech Landscaping, Inc. _ f ti-p F r�V�3;.1Lrj1NG SAFE 1760 Marlborough , Riverside, CA. 92507 Phone (951) 684-8808-Fax (951) 779-1064 A/B/C27 681207 5 Department of Consumer Affairs , Contractors State License Board j C10 - Electrical Contractor California Code of Regulations Title 16, Division 8, Article 3. Classifications An electrical contractor places, installs, erects or connects any electrical wires, fixtures, appliances, apparatus, Y raceways, conduits, solar photovoltaic cells or any part thereof, which generate,transmit, transform or utilize electrical energy in any form or for any purpose. Authority cited. Sections 7008 and 7059, Reference: Sections 7058 and 7059(Business and Professions Code) I Conditions of Use I Privacy Policy Copyright©2010 State of California f 6 ,I Department of Consumer Affairs Contractors State License 6oard C27 - Landscaping Contractor California Code of Regulations Title 16, Division 8, Article 3. Classifications r A landscape contractor constructs, maintains, repairs, installs, or subcontracts the development of landscape systems and facilities for public and private gardens and other areas which are designed to aesthetically, architecturally, horticulturally, or functionally improve the grounds within or surrounding a structure or a tract or plot of land. In connection therewith, a landscape contractor prepares and grades plots and areas of land for the installation of any architectural, horticultural and decorative treatment or arrangement. Authority cited:Sections 7008 and 7059, Reference:Sections 7058 and 7059 (Business and.Professions Code) L� Conditions of Use I Privacy Policy Copyright©2010 State of California 7 Quote Center BillTo: 1 �'�,)�'"'1'z" ��'+ EERE NA NATURE TECH LANDSCAPING(#209311) 1760 Marlborough Ave RIVERSIDE CA 11327 Riverside.CA 9250 7-204 7 2656 Market St W 051)684-8808 Riverside.CA 92501 2126 Ship To: W(951)694-1080 NATURE TECH - LANDSCAPING(0209311) Quoted Quote# Due Date Expected Award Dale Expiration Date 1160 Marlborough Ave 05104/2010 1227 05/04/2010 05/04/2010 06/04n010 Rlverstde CA 9 250 7-204 7 ` W (951)684-8808 Printed Job Name Job Description J 0 5/0 412 0 1 0 GRAND TERRACE ROAD GRAND TERRACE-NATURE 1013,19 IMP TECH Line Item At Item Desc Qty Unit Extended Price Price CAS-PSI-12 RB ESP-12 METERED ASSY 1 5,747 700 5 747 70 TRC-RCA TRC REC'R CARD W/ANTENNA 1 747.000 747 00 TRC-XMT TRC COMMANDER TRANSMITTR 1 1,360.800 136060 Ile i RSE RAIN SHUT OFF W/ENCL 1 289.000 269.00 EMP-MT ENCLOSURE MOUNTING PAD 1 380.000 380:00 82SEBV70 825YA REDUCED PRES37RE 1 ANGLED W/BV FEBCO 1 190.598 190.60 SMOOTH TOUCH BACKFLOW J SBBC-45SS 46 5LX28 5HX17 75W S COVER 1 1.131.000 1 131 00 1-500YSBR 1 REGULATOR W/STR WILKINS 11 163.765 163.77 606-1 HAMMOND 1 GATE VALVE 21 25.498 51.00 XCZ075PRF XERI LF 075 PRF CONTROL ZONE KIT.RAINBIRD 6 25.663 153.98 1 XBD-80 XERI-BIRD/PLUGGED 43 8.103 348.43 f Y' 1 PRS05030 1/2"RETRO REG 43 2.634 113.26 ! X805PC XERI•BUG EMITTER RAINBIRD 121 0.189 22.87 1 XB10PC XERI-BUG EMITTER 65 0.189 12.29 X0100 XG 1/4"POLY DIST TUBE 100'ROLL RAINBIRD 41 2.626 10.50 3HLCOMP BROOKS X 3 HING CAST IRON COVER PLAIN 7 51 765 362.36 1 1RT BROOKS ROUND CONCRETTE BOX W/CI COVER 2 68.235 136.47 SYN98PHV BROOKS COVER BOLT DOWN KIT 2 5.741 1148 07081006-CARS CARSON/BROOKS 708 BOX&,LID 43 1.954 8405 I 80002008PPmerge BOLT LOCK KIT CARSON 910 43 1.934 83.16 1 PVCBE SCH-40 1"PVC PIPE BE 720 _ 0 233 167 76 2PVCBE SCH-40 2"PVC PIPE BE 120 0.500 6o n0- _ 'I'�`�BE '.1-30 1• -"VC PIPE BE ,240 0.233r 4 1 521 92 150PVCSE 1-1/7 SCH40 PVC PIPE BE 80 J.363 29.04 1416LK2500 14 GAUGE 1 ST 2500 FT BLACK OF WIRE .000 0-077 154 00 121WHT2500 12 GAUGE 1 ST 2500 FT WHITE OF WIRE i2ol 0.121 14.52 2PVCBE SCH-40 2"PVC PIPE BE 1201 0.500 60-00 BVC10 2 IN X 10 FT TREE STAKE TREATED 601 4 417 265.02 2,5 CT32 32 CINCH TREE TIE 120 0.333 39.96 30 U824-2-NDS 24 X 24 ROOT BARRIER PANEL DR 150 6.023 903.45 RHB-2X4 2 X 4 REDWOODHEADER BOARD 830 0 863 716 29 31 STAKE-RW- E-RW- REDWO0D 1X2X12 STAKE 208 0 150 31 20 i i I , Q txnialt -13- ��piVLti1U��,jT May 20, 2010 0 Nature Tech Landscaping, Inc. GRAND TERR C1760 Marlborough Ave. Riverside, CA 92313 �401JGH 1110$ { RE: Letter submitted on May 17, 2010 protesting EZ Sunnyday Landscape DEPARTMENT OF bid for landscape improvements to Grand Terrace Road. RUILDING& SAFETY, ti i PUBLIC WORKS Dear Mr.Johnson: `J AND HOUSING The City of Grand Terrace Public Works Department has received your letter 22795 Barton Road Suite B protesting EZ Sunnyday Landscape bid. After review of your protest, the Grand Terrace following comments are provided. California 92313-5295 Civic Center The contractor's license board was contacted on May 18, 2010. The (909) 825-3825 contractor's license board viewed the electrical work as shown on the plans Fax(909) 825-7506 as incidental to the landscape work and therefore allowed under the C-27 a license designation. EZ Sunnyday landscape was contacted regarding the bid price for items No. 6 and No. 21. They have confirmed by letter to the City that the landscape, - irrigation and electrical work as shown on the bid plans would be performed 1 for the amount they.originally submitted. 1 Thank you for your participation in the bid process. We hope to receive further bids from your company in the future. I Si r Richard Shields Director of Building and Safety/Public Works se i d n i 4 d 9 5/241I0 EZ SUNNYDAY LANDSCAPE PO BOX 879 RIALTO CA 92376 (909)875-2024 DEAR RICHARD SHIELD(CITY OF GRAND TERRACE), ItECTAURDING BID FOR GRAND TERRACE ROAD LANDSCAPE IMPROVEMENTS } MARCH 2010,THIS'LETTER PROVIDES AS DOCUMENTATION THAT PRICE.PROVIDED J BY EZ SUNNYDAY LANDSCAPE.FOR IMPROVEMENTS FOR PROJECT STATED ABOVE WILL BE 13,A,CKED COMPLETELY BY OUR COMPANY AS STATED IN B.N. 1f BID FORM Bids due no later than 2:00 p.m. on Tuesday, April 27, 2010 at the office of the City Clerk. TO: CITY OF GRAND TERRACE, acting by and through its Governing Body, herein called the "CITY". Pursuant to and in compliance with your.Notice to Contractors calling for Bids and other documents relating thereto, the undersigned bidder,, having familiarized himself with the terms of the Contract, the local conditions affecting the performance of the Contract, and the cost of the work at the place where the work is to be done, and with the drawings and ecifications and other Contract Documents, hereby proposed and agrees to perform Within the time stipulated, the Contract, including all of its component parts, and everything required to be performed, and to provide and furnish any and all applicable taxes, utility and transportation services necessary to perform the Contract and complete in a workmanlike manner all of the work required in connection with the project known as: Grand Terrace Road Landscapina Improvements All in strict conformity with the drawings and specifications and other Contract Documents, including Addenda No. / , and , on file at the OFFICE OF THE CITY CLERK, 22795 BARTON ROAD, GRAND TERRACE, CALIFORNIA, 92313, for the sum of: ,'-�� BASE BID: DOLLARS ($ ��I . CJ`l (SEE BID SCHEDULE FOR COST BREAKDOWN,OF ITEMS) COMPANY NAME �,Z ``� �;:'n�c�:,ti� t__.iAk ` r 1 � r 1 LL_ CITY ZIP CODE TELEPHONE CONTRACTOR'S LICENSE NO. I'f f'_-'1 I ' F I F B-5 l 11 DATE BIDDER'S NAME, ADDRESS & PHONE STATE CONTRACTOR'S LICENSE NO. 12 CITY BUSINESS LICENSE NO. (if available) `� ,, .��•� , CORPORATE SEAL Corporation incorporated under the State of TELEPHONE: `-i' IL u;;�; -- ((l k� (Area Code) BY: Si Print or type name TITLE: Names and addresses of all members of copartnership or names and titles of all officers of the corporation: (Note here any addenda received) i { f 6 t B-6 ' 1� CITY OF' }'tAND TERRACE GR,yND TERRACE ROAD LANDSCAPING IMPROVEMENTS DATE. CONTRACTOR: W O. No.- 12.696 BID No.: G.T.B. 10-03 BIDDING SCHEDULE ITEM ESTIMATED NrJ. DESCRIPTION OF ITEMS QUANTITY UNIT UNIT PRICE IN WORDS UNIT PRICE TOTAL COST 1 CLEARING AND GRUBBING 1 LS DOLLARS& CENTS FURNISH AND INSTALL CLASS A TOPSOIL FOR 2 LOW AREAS AND VOID RESULTING FROM 10 CY TREE REMOVALI DOLLARS& CENTS 3 TILLING TO 6" DEPTH (MIN)& FINE GRADING 1 LS DOLLARS& CENTS . ` %C 4 SOIL PREPARATION 1 LS DOLLARS& CENTS _ 5 CONNECTION TO EXISTING WATER SERVICE 1 LS ` LATERAL _ DOLLARS& CENTS ��'T 6 FURNISH AND INSTALL CONNECTION TO 1 LS POWER SUPPLY FROM PROPERTY OWNER DOLLARS& CENTS 7 FURNISH AND-INSTALL CONTROL klti'iRE _CONDUIT INCLUDING PULL/SPLICE BOXES 1 LS DOLLARS& CENTS 8 FURNISH AND INSTALL DRIPLINE IRRIGATION 1 LS _ SYSTEM COMPLETE PER PLAN DOLLARS& CENTS ` 9 FURNISH AND INSTALL RAIN BIRD RWS 60 EA _ ASSEMBLY DOLLARS& CENTS c. r 10 FURNISH AND INSTALL SHUT-OFF VALVE 1 EA ASSEMBLY INCLUDING VALVE BOX DOLLARS& CENTS FURNISH AND INSTALL PRESSURE 11 REGULATOR/WYE STRAINER ASSEMBLY 1 EA INCLUDING VALVE BOX DOLLARS& CENTS �s— FURNISH AND INSTALL 1-INCH SIZE F�EMOTE 12 CONTROL VALVE ASSEMBLY INCLUDNG 6 EA _ VALVE BOX _ DOLLARS& CENTS C-1 w FURNISH AND INSTALL FLOW SENSOR 13 ASSEMBLY INCLULDING VALVE BOX 1 EA COMPLETE PER PLAN DOLLARS& CENTS FURNISH AND INSTALL QUICK COUPLING 14 VALVE ASSEMBLY INCLUDING VALVE BOX 1 EA DOLLARS& CENTS FURNISH AND INSTALL BACKFLOW DEVICE 15 ASSEMBLY INCLUDING ENCLOSURE AND 1 LS CONCRETE PAD DOLLARS& CENTS 16 FURNISH AND INSTALL SCH 40 PVC 1 " 1 LS MAINLINE DOLLARS& CENTS r 17 NON-PRESSURE LATERAL LINE (SCH 40-3/4") 1 LS DOLLARS& CENTS — c 18 MISCELLANEOUS FITTINGS 1 LS DOLLARS& CENTS 19 FURNISH AND INSTALL SCH 40 PVC.2"SLEEVE 60 LF DOLLARS& CENTS - C( 20 BORING UNDER EXISTING DRIVEWAYS 1 LS — DOLLARS& CENTS FURNISH AND INSTALL IRRIGATION 21 CONTROLLER ASSEMBLY, 8 STATIONS, 1 LS COMPLETE PER PLAN DOLLARS& CENTS r` 22 INSTALL 2X4 REDWOOD HEADER AT 840 LF - LANDSCAPE EDGE DOLLARS& CENTS 23 CONSTRUCT 3"MIN STABALIZED 1 LS DECOMPOSED GRANITE DOLLARS& CENTS 24 FURNISH AND INSTALL 1-GALLON SIZE SHRUB 121 EA COMPLETE PER PLAN DOLLARS& CENTS �,. 25 FURNISH AND INSTALL 5-GALLON SIZE SHRUB 58 EA COMPLETE PER PLAN DOLLARS& CENTS 26 FURNISH AND INSTALL 24"BOX SIZE TREE COMLETE PER PLAN 30 EA T DOLLARS& CENTS ' 27 SOIL AMMENDMENTS 1 LS _ DOLLARS& CENTS 28 FURNISH AND INSTALL 3"THICK LAYER OF SHREDDED WOOD MULCH 1 LS 29 PERFORM 90-CALENDAR DAY LANDSCAPE DOLLARS& CENTS 1 LS MAINTENANCE DOLLARS& CENTS TOTAL FOR BID SCHEDULE ('TEES 1 THROUGH 29) (words) (figure) C-2 i CITY OF GRAND TERRACE TO THE HONORABLE MAYOR AND CITY COUNCIL OF THE CITY OF GRAND TERRACE In compliance with the Notice Inviting Bids, published by the City Clerk, the undersigned hereby proposes to furnish all materials, equipment and all labor and methods and do all things necessary for the proper furnishings of the equipment; in strict and complete accord with the Specifications now on file with the City Finance Department at the prices set fourth in the attached Bid Schedule. -, .-ie undersigned hereby declares, as bidder, that he/she has examined the Specifications and also understands that all equipment to be furnished shall be for the bid price, and that the undersigned has also checked all figures shown and understands that neither the City of Grand Terrace nor any officer thereof will be responsible for any errors or omissions on the part of the undersigned in submitting this proposal. The City Council reserves the right to reject any and all proposals, waive any irregularities in bidding or to award the Contract to other than the lowest bidder. Enclosed is the proposal guaranty, made payable to the City of Grand Terrace, for the sum of$ 5 C , which is not less than ten percent (10%) of the total amount of this bid. i _J accordance with Subsection 2-1.054 of the Standard Specifications for Public Works Construction, 2006 Edition, the following subcontractors are listed: NAME AND BUSINESS ADDRESS ITEMS OF WORK TO BE SUBCONTRACTORS: SUBCONTRACTED: t }1 i i c C-3 p f 15 i DATE " ,� ,,'�!' BIDDER'S NAME, ADDRESS & PHONE STATE CONTRACTOR'S LICENSE NO. CITY BUSINESS LICENSE NO. (if available) CORPORATE SEAL _ i i Corporation incorporated under the State of TELEPHONE: (Area Code) BY: I Print or type name TITLE: Names and addresses of all members of copartnership or names and titles of all officers of the corporation: 4 (Note here any addenda received) C-4 * 1 INFORMATION REQUIRED OF BIDDERS EXPERIENCE: The Contractor shall list in the spaces provided below, not less than three comparable projects which have been completed within the past five years. DESCRIPTION LOCATION -: t, c�`' J l t ilk i E-1 i 17 Attachment No. 2 Council Resolution 15 RESOLUTION NO. 2010- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING CERTAIN FINDINGS REGARDING THE CONSTRUCTION AND INSTALLATION OF PUBLIC IMPROVEMENTS, WHICH ARE OF BENEFIT TO THE GRAND TERRACE COMMUNITY REDEVELOPMENT PROJECT AREA _ WHEREAS, the Redevelopment Agency of the City of Grand Terrace ("Agency") desires and intends to construct and install public infrastructure improvements, consisting of a irrigation and landscaping improvements, in the Grand Terrace Community Redevelopment Project (the "Project Area") with funding provided by the Redevelopment Agency of the City of Grand Terrace ("Agency"); and WHEREAS, the lack of infrastructure improvements along Grand Terrace Road in the Project Area creates a blighting influence at the area and causes a deterrent to the physical and economic health of area by deterring private investment and new development in the Project Area, thereby constituting blight; and WHEREAS, the Irrigation and Landscaping Improvements will improve the utility of the surrounding land area, thereby benefiting the Project Area; and r- WHEREAS, the Improvements are anticipated to enhance and promote the revitalization of the Project Area; and WHEREAS, Health and Safety Code Section 33445 provides that the Agency may, with the consent of the legislative body, pay all or part of the value of the land for,.and the cost of the installation and construction of, any building, facility, structure, or other improvements that is publicly owned either within or without the Project Area. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Grand Terrace hereby: Section 1. That Grand Terrace Road Landscaping and Irrigation Improvements will be of benefit to the Project Area in that it will assist in removing blight by improving the health and safety, and promoting revitalization and better use of an underutilized area. Section 2. That there is no other reasonable means of financing the entire Improvements available to the community because the Irrigation and Landscaping Project is not within the budget of the City. Section 3. That consistent with the implementation plan adopted pursuant to Health and Safety Code Section 33490, the payment of funds for the Improvements will assist in the 19 elimination of visual and economic blight and promote and enhance the revitalization of the Project Area, thereby eliminating one or more blighting conditions contained in the Project Area. Section 4. The City Council hereby consents to the Redevelopment Agency of the City of Grand Terrace paying for all or part of the costs of the installation and construction of the Grand Terrace Road Irrigation and Landscaping Improvements. PASSED AND ADOPTED by the City Council of the City of Grand Terrace, California at a regular meeting held on the 22nd day of June 2010 by the following vote: ATTEST: City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace and the City Council thereof and the City Council thereof Resolution No. 2010- I, Brenda Mesa, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 22nd day of June, 2010, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Brenda Mesa City Clerk Approved as to form: John R. Harper, City Attorney �r Attachment No. 3 Agency Resolution 21 i RESOLUTION NO. 2010- i A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING CERTAIN FINDINGS REGARDING THE CONSTRUCTION AND INSTALLATION OF PUBLIC IMPROVEMENTS, WHICH ARE OF BENEFIT TO THE GRAND TERRACE COMMUNITY REDEVELOPMENT PROJECT AREA WHEREAS; the Redevelopment Agency of the City of Grand Terrace ("Agency") desires and intends to construct and install public infrastructure improvements consisting of irrigation and landscaping in the Grand Terrace Community Redevelopment Project (the "Project Area") with funding provided by the Redevelopment Agency of the City of Grand Terrace ("Agency"); and , WHEREAS, the lack of landscaping improvements along Grand Terrace Road in the Project Area creates a blighting influence in the area and causes a deterrent to the physical and economic health of area by deterring private investment and new development in the Project Area, thereby constituting blight; and WHEREAS, the Irrigation and Landscaping Improvements will improve the physical and economic health of the surrounding area, thereby benefiting the Project Area; and WHEREAS, the Improvements are anticipated to enhance and promote the revitalization of the Project Area; and WHEREAS, Health and Safety Code Section 33445 provides that the Agency may, with the consent of the legislative body, pay all or part of the value of the land for, and the cost of the installation and construction of, any building, facility, structure, or other improvements that is publicly owned either within or without the Project Area. NOW THEREFORE, BE IT RESOLVED by the Community Redevelopment Agency of the City of Grand Terrace hereby: Section 1. That the Grand Terrace Irrigation and Landscaping Improvements will be of benefit to the Project Area in that it will assist in removing blight by improving the health and safety, and promoting revitalization of the area. Section 2. That there are no other reasonable means of financing the entire Improvements available to the community because the Grand Terrace Road Irrigation and Landscaping Improvement Project is not within the budget of the City. Section 3. That consistent with the implementation plan adopted pursuant to Health and Safety Code Section 33490. the payment of funds for the Grand Terrace Road Irrigation and Landscaping Improvements will assist in the elimination of visual and economic blight and promote and enhance the revitalization of the Project Area, thereby eliminating one or more blighting conditions contained in the Project Area. PASSED AND ADOPTED by the Community Redevelopment Agency of the City of Grand Terrace, California at a regular meeting held on the 22nd day of June 2010 by the following vote: ATTEST: Secretary of the Community Redevelopment Chairperson of the Community Agency of the City of Grand Terrace Redevelopment Agency of the City of Grand Terrace Resolution No. 2010- I, Brenda Mesa, Secretary of the Community Redevelopment Agency of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the Community Redevelopment Agency of the City of Grand Terrace held on the 22nd day of June 2010, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Brenda Mesa City Clerk Approved as to form: John R. Harper, City Attorney 23 Attachment No. 4 Landscaping Maintenance Agreement 7L When Recorded Return To: Ms. Brenda Mesa, City Clerk ) City of Grand Terrace ) 22795 Barton Road ) Grand Terrace, California 92313-5295 ) (909)430-2290 ) LANDSCAPING MAINTENANCE AGREEMENT AND COVENANT This LANDSCAPING MAINTENANCE AGREEMENT AND COVENANT ("Agreement"), dated , 2010 (the "Effective Date"), is entered by and between the CITY OF GRAND TERRACE, a public body corporate and politic (the "City"), the COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE (the "Agency") and DNA RESIDENTIAL PROPERTIES, LLC, a California limited liability company("DNA Properties"). r RECITALS A. The City and Agency agree to install landscaping improvements within the City right-of-way adjacent to 21845 Grand Terrace Road, Grand Terrace, California, to improve the physical appearance of the area and alleviate blighting conditions. B. DNA Properties owns the Grand Terrace Mobile Home Park at 21845 Grand Terrace Road, Grand Terrace, California and desires to maintain the City right-of-way landscaping improvements adjacent to 21845 Grand Terrace Road(the"Property"). C. In light of the shared goals to improve the area, the parties will cooperate to install irrigation and landscaping within the right-of-way area as depicted in Exhibit "A", and irrigate and maintain the landscaping in good condition as long as the Mobile Home Park and adjacent right-of-way exist in its current placement as shown on Exhibit"A". TERMS Section 1. Term of Agreement. This Agreement shall commence on the Effective Date and shall not expire. The Agreement shall be a covenant running with the Property and shall be binding upon all successors and assigns to the ownership of the Property. Section 2. City Responsibility. City / Agency shall install the irrigation and landscaping improvements in accordance with the approved plans and specifications. �S 4 Throughout the,term of this Agreement, the City shall replace any landscaping materials that are not longer viable and determined by the parties to negatively affect the area. Section 3. DNA Properties Responsibility. DNA Properties shall allow the City / Agency and its contractors to connect the landscaping irrigation system to water service at 21845 Grand Terrace Road and agrees to pay for the water service to irrigate the landscaping throughout the term of the Agreement. DNA Properties shall also provide weekly maintenance, including minor repairs, of the project site area shown on Exhibit "A" at its expense. DNA Properties shall be responsible for providing and ensuring any contractor provides Worker's' Compensation Insurance for all persons conducting work under Section 3. Section 4. Termination of the Agreement. Notwithstanding the provisions of Section 1 above, the Agreement shall automatically terminate upon demolition of the improvements for an approved project. The City may terminate the Agreement at any time by giving DNA Properties 60 day's written notice. DNA Properties shall not have a right to terminate this Agreement without approval by the City as long as the City performs its obligation under Section, 2, hereof. Section 5. Notices. Unless otherwise specified in this Agreement, it shall be sufficient service or giving of any notice or other communication if by (i) first-class mail and (ii) registered and certified mail, postage prepaid, return receipt requested, or (if not sent by registered mail) by private courier service which provides evidence of delivery. Unless ,a different address is given by any party as provided in this Section, all such communications will be addressed as follows: To Agency: City of Grand Terrace Attention: City Clerk 22795 Grand Terrace Road Grand Terrace, California 92313 To DNA Properties: DNA Properties Attention: Rick Bloom 6665 Long Beach Blvd. Long Beach, California 90805 Section 6. Attorneys' Fees. In the event of any legal action hereunder, the prevailing party shall be entitled to recover, and the other party agrees to pay; reasonable attorneys' fees, expenses and the costs as the court may determine. Section 7. Entire Agreement. This Agreement contains the entire agreement of the Parties hereto with respect to the matters covered hereby, and all negotiations and agreements, statements or promises between the parties hereto or their agents. No prior agreements or understandings not contained herein shall be binding or valid against either of the Parties hereto. Section 9. Modification. Any amendments or modifications to this Agreement must be in writing and executed by all the parties to this Agreement. Minor modifications may lie approved by the City Manager. 2 Section 10. Interpretation: Governing_Law. This Agreement shall be construed according to its fair meaning and as if prepared by both Parties hereto. This Agreement shall be construed in accordance with the laws of the State of California in effect at the time of the execution of this Agreement. Titles and captions are for convenience only and shall not constitute a portion of this Agreement. Section 11. Authority to Execute. Each individual executing this Agreement on behalf of a company, partnership or corporation represents and warrants that he or she is duly authorized to execute and deliver this Agreement on behalf of such company, partnership or r_ corporation in accordance with the authority granted under the formation documents of such entity, and, if a corporation, by a duly passed resolution of its governing board, that all conditions to the exercise of such authority have been satisfied, and that this Agreement is binding upon such entity in accordance with their respective terms. Section 12. Exhibits. Exhibits attached hereto are hereby incorporated herein by this reference. IN WITNESS WHEREOF, the City / Agency and DNA Properties have signed this Agreement as of the date set opposite their signatures. "DNA PROPERTIES" DNA Residential Properties, LLC, a California r limited liability mpany Dated: By: e: c , CITY OF GRAND TERRACE Dated: By: [Effective Date]' Mayor COMMUNITY REDEVELOPMENT AGENCY Dated:. OF THE CITY OF GRAND TERRACE [Effective Date] By: Chairperson 3 27 ATTEST: City Clerk APPROVED AS TO FORM: —� City Attorney/ Agency Counsel 4 EXHIBIT "A" PROJECT SITE AREA l 29 • '�1a ,,.1rti`Q � •�.,y{� `( � �,t,. ^9; .`q j' 4+ 'W. i�' �+'' •`� � _t pt q.. a• f.�5r. fid•, 'j�4 s'i r r.ti� Y•. ",� r,a,� ,�- .� ,5- - � 3.lar�r"" ,;l�i!#�,, �"7 ,� f',`- • ',.:=r„�,,�ro•,- y-°�!�•;'.ee..,, _ � � "�t.""s�: �9� r: -f� � �� F•� 4 74 Zlk •+� '',i 'a^'`��e .ate "�,Sr•ct-. ��, '4. SS.... YY�,,�� fi: -4� ^rry .1- k.. 1 � '1R` - '.." _ '*.W.'`''J;i%lf•::1- .'fit'-• s q :c� au .0 '�',.'„ 4' J-r. '"max..._,�••�a,.•...t.,.,,,.`� •P1.z.�•"^.M' "^.;� t"" ,� y•f E 1. ° ,T.a•,. ,q,. � au ;c'i tir•:o.e � �r ;. wfu �wii• r•�n7 �°f�"��'a�,.:y.��`+k� %i :'a�� 'x' r'. ��:i".. � i °�.t.; Vim, •��,., '� , �';, :;S �' ,�� nlx S P c�' i•':" ter}r.3:< Mi Y �. ..`. �Y4 &'' .• �'i �`� `.Y::.,�2e:^„•��{-''<.�w',L `�� r *Y�'`�a '•au"i,'=''`f£ •.:s.�,.. �. .� ��,,+.4]� s �;` '. /' ,�, .<��".`�;as'.e�i1.:�',t;y>kY"`-_({•a i� '�LA+ L'� ' NO '.f , h, ,.A , R'S,r,YC^." �:'ti 5...�n, 4 •4-'..: :1 i x' uh ":w+}."C,fy�� nit ''��;,.M � . ' eav'SS� `'Ri+'., .. �. � •';}•� - �,I <r�� _ rh',;,�;r•,�.t^ �y,,y"' ' -neto••�if� k,e; •� E .�,. le~ ti't�T^rr • � � •rr� ;L • '� 1 a .� ! i..l'�y.=.:42'',y�+'a•'±,.,��y� — � `,Y�Y�{i J_ �i: i •'. s r;�:, O. °o�•�j - `. ,i+��j �5`R Z '� �;{ir �� r• „`y'; '.}fi��i�. _ v t t t�2t `� �`".sP�`''.�, ,.�i?ti•'��';i. 1 ch:;:�•, 'd^,,,,C�¢�ai � 'p•'^.:3'• ^.�_!s.� R" �i. 'hww^'- y p:1' �' ��(jy� �{��4h y,,,� 'i�•}ry .W.6;."e9:. laP�� t_T `�.'£ .1 }+j�_'lLT1". 8� _ '�. "jy!fa .!„?i✓. ..+.a4'I+,a Ur �( ,7�F .rC`,:I,r.t'.�..r y-r•.,_ac, •^ l 'a• ,:1'- Z4` .T,,ay,y fi+.;�ir't1: �+x — l'�',��...) �?•. ;� - ^ •®„�r-S �� N k,,,�:,,a,r'�`'�� ••e ` .P'.�w t,�,:'7�:w-. •:).`�aii._ •ti•' :r'�. �S,• .�,[ '+Y _ - ' �-^.n?, �'� yy,,98'�r�:,L•�3�4�'+s4-^,s. ��2m„t �r..c'•.;�'�'�x��,i.�..t+e,�.`.. ,...;!:ti ,»5'':.S�y.'S�r:�. `'r ,�.; q i ... '_ , •. .1 ', ,F.. }'' 'pia w'' .'-�k��,•:, :,. F,it�;, � ... `•s• �., � - _'c3.- _ ' �` ''S. eJ y,.•.� � •kj• ��. +'i��,;,^:-ti�.�, rid-u'":-• a,�,. •i, - � - i. 'r`-, .,.a§�q � •'i�; y� !.'P��'�'. '�•�,fx;Y.H.�i:x,:v��A-��M-A'.--,` _ "'•j�..� a f' �., '�►�� - ,4 � i 'k •� 'S�• , ..G-'ryY.'�'3' "'T.,.c�.' .r �p��:..::� %ti.•'.:,e 'a�•;�" y`;sr:t.1r�;* ti}. Y! `4, t;:��.y-t�' - ��'°`- :;i�.e:;`.'�r�'•,': .j{�r:'.S a;,�'w;.�=�Pwt t:':'a : ; 15 \: .... •+`usc:�lBN�. � .u.ais�.".+trk':'..'Oi'.,u'.�.L+m"�.��:�-;'...a;h�`.•'•Ti�.:�:,i•iC"u"i.a,•� ',.. ..�� ° !s � i N 1 AGENDA REPORT MEETING DATE: June 22, 2010 Council Item( CRA Item(X) TITLE: Fiscal Year 20 10-11 Community Redevelopment Agency (CRA) L. Budget Adoption and Loan Agreement Resolution PRESENTED-BY: Bernie Simon, Finance Director RECOMMENDATION: Adopt the Fiscal Year 2010-11 CRA Budget Resolution and the Loan from the CRA to the City Resolution BACKGROUND: On May 25, 2010, the Agency Board conducted a budget workshop to review the proposed Community Redevelopment Agency (CRA) budget for Fiscal Year 2010-2011 (FY 20 10-11). A budget hearing was conducted at the regularly scheduled board meeting on June 8, 2010. No' changes were recommended to proposed budget. In preparing the budget for adoption by the Agency Board on June 22, 2010, staff made two corrections. The "Transfer In" revenue in the Debt Service Fund was adjusted from $613,577 to $610,947 to reconcile to the amount transferred out of the Low Moderate Housing Fund. A mathematical error in the Debt Service Fund reserve designation was corrected, taking the reserve designations from $1,868,335 to $2,168,335. Correcting this error reduced the available Debt Service Fund Reserve from $6,341,263 to $6,041,263. DISCUSSION: The CRA-budget for FY 2010-11 consists of proposed expenditures of$8,"734,195 supported by estimated revenues of$ 9,758,007. No use of fund balance is needed. Aspart of the budget adoption, the Agency Board will recognize the $4,606,950 owed by the City (General Fund) to the Agency and will formalize a repayment plan through a resolution. This debt to the Agency accumulated through misallocated pass-through of tax increment at the beginning of the CRA, which at that time, was not allowed and various advances of funds to the General Fund prior to 2000. The loan resolution is based on a 14-year amortization schedule, however, loan repayment would be considered on an annual basis based on City's available funds. The City Attorney's legal opinion is that the City would not be able to commit future funds towards repayment and therefore repayment may be considered annually and-should be-' appropriated through the annual budget process. Interest will be paid at the Local Agency CRA AGENDA ITEM N0. 3 FY 2010-11 CRA Budget Adoption June 22, 2010 Page 2 Investment Fund (LAIF) rate which currently is approximately 0.58%. The first loan payment, which was reviewed with the Agency Board at the budget workshop, will consist of Ilia combination of the City forgiving a loan due from the CRA and a property transfer. A formal loan agreement will be presented for approval next fiscal year. A summary of the Community Redevelopment Agency budget for Fiscal 'Year 2010-11 is presented in the following three tables. CRA REVENUE AND EXPENDITURES Table 1 Fund Revenue Expenditures Surplus } (Deficit) Capital Projects 1,044,630 1,044,630 0 Debt Service 7,062,662 6,363,555 699,107 Low Moderate Housin 1,650,715 1,326,010 324,705 Total $9,758,007 $8,734,19 $1,023,812 CRA REVENUES BY FUND Table 2 Revenue Capital Projects Debt Service Low Moderate Total Housing i Property Tax 0 6,391,715 1,612,815 8,004,530 Interest/Rents 46,000 60,000 37,900 143,900 Other 0 0 0 0 _ Transfers-In 1 998,630 610,947 0 1,609,517 Total $1,044,630 $7,062,662 $1.650.715 $9.758.007 j CRA EXPENDITURES BY.FUND AND CATEGORY Table 3 Expenditure Capital Debt Service Low Moderate Total Projects Housing Salaries/Benefits 314,732 0 169,836 484,568 Maintenance Operations 24,540 0 10,454 34,994 i Professional Services/Contracts 151,900 120,018 43,225 315,143 Debt Service 0 5,129,840 0 5,129,840 Residual Receipts Agreement 0 0 300,000 300,000 Capital Projects/Other 430,000 0 0 4301000 Programs 0 0 50,000 50,000 Cost Allocation 123,458 115,067 141,548 380,073 Transfers—Out 0 9981630 610,947 1,609,577 Total $1,044,630 $6,363,555 $1,326,010 $8,734,195 i � 7 FY 2010-11 CRA Budget Adoption June 22, 2010 Page 3 Debt Service Expenditures of $5,129,840 include a $448,211 payment to the Supplemental Educational Revenue.Augmentation Fund(SERAF) as mandated by the state. The CRA budget is based on the Agency Board's adoption of Amendment 6 to the Redevelopment Plan which was necessary for the Agency, working with the City, to accomplish housing, infrastructure and economic development goals. With this Amendment, the property tax increment limitation previously projected to occur in 2012 is no longer an issue. Three changes to CRA reserve designations included in the FY 2010-11 budget are listed below: 1. Remove the $2,700,000 designation-in the Debt Service fund and reduce designation for one year of existing bond debt service by $681,655.to$2,018,345. 2. Designate $1,100,000 in the Low Moderate Housing fund for a potential Canal Street housing project. 3. Designate $150,000 in the Debt Service fund for future transfer to the CRA Capital Projects fund for the Barton Median project. A summary of the Community Redevelopment Agency reserve (fund balance) for Fiscal Year 2010-11 is presented in Table 4 through Table 7. This shows the available CRA Fund Balance Reserve of$6,265,481, including changes due to changes in the reserve designations. Table 6 below shows a total overall CRA Fund Balance Reserve of $9,533,816 less the. Designated Reserves of$3,268,335 to obtain the projected ending available CRA Fund Balance Reserve of $6,265,481. CHANGES IN AVAILABLE FUND BALANCE RESERVE Table 4 CRA Fund Beginning Revenue Expenditures Changes Ending Fund (To)/From Available Balance Design' Fund Reservation 9 Balance Capital Projects 1,059 1,044,630 (1,044,630) -0 1,059 Debt Service 4,810,491 7,062,662 (6,363,555) 681,665 6,041,263 (150,000) Low Mod Housing 998,454 1,650,715 (1,326,010) (1,100,000 223,159 Total 5,810,004 9,758,007 8,734,19 568,335 6,265,481 J 3 i FY 2010-11 CRA Budget Adoption June 22, 2010 Page 4 CHANGES IN DESIGNATED FUND BALANCE RESERVE Table 5 CRA Fund Beginning Revenue Expenditures Changes Ending Desig/Resv To/(From) Desig/Resv Fund, un Design. Fd Reservations Balance Balance Capital Projects 0 0 0 0 0 Debt Service 2,700,000 0 0 (681,665) 2,168,335 150,000 Low Mod Housing 01 01 0 1 1,100,000 1,106,000 Total 2,700,0001 01 01 568,3351 3,268,335 ' I TOTAL CRA FUND BALANCE RESERVE AVAILABLE ENDING FUND BALANCE RECAP Table 6 Fund Fund LESS: Ending ' Balance Designated Available 6-30-2011 Reserves Fund Balance Ca ital'Pro'ects 1,059 0 1,059 Debt Service 8,209,598 2,168,335) 6,041,263 Low Mod Housing 1,323,159 1,100,000 223,159 Total $9,533,816 $3,268,33 $6,265,481 i I TOTAL CRA FUND BALANCE RECAP Table 7 CRA Fund Beginning Revenue Expenditures Changes Designated Ending Available (To)/From Reserves Total Fund Design' Fund Reservations Balance Balance Capital 1,059" 1,044,630 (1,044,630) 0 0 1,059 Projects Debt 4,810,491 7,062,662 (6,363,555) 531,665 2,168,335 8,209,598 Service Low Mod 998,454 1,650,715 (1,326,010) (1,100,000) 1,100,000 1,323,159 Hs . Total 5,810,004 9,758,007 8,734,195 568,335 $3,268,335 $9,533,816 I I i I n FY 2010-11 CRA Budget Adoption June 22, 2010 Page 5 FISCAL IMPACT: The Agency Board's adoption of CRA budget for Fiscal Year 2010/11 will result in the following: • Capital Projects revenue of$1,044,630. • Capital Projects expenditures and transfer out of$1,044,630. o Change in Capital Projects fund balance of$0. o Projected available ending fund balance on June 30, 2011 of$1,059. • Debt Service revenue of$7,062,662. • Debt Service expenditures and transfer out of$6,363,555. o Change in Debt Service fund balance of$699,107 (before allocation of$150,000 for projects and a reduction of$681,665 for debt reserve designation). o Projected available ending fund balance on June 30, 2011 of$6,041,263. • Low Mod Housing revenue of$1,650,715. • Low Mod Housing expenditures and transfer out of$1,326,010. o Change in Low Moderate Housing fund balance of$324,705, prior to designation of reserve for capital projects of$1,100,000. o Designation of reserve for capital projects of$1,100,000. o Projected available ending fund balance on June 30, 2011 of$223,159. Respectfully submitted, Bernie Simon, Finance Director PP Manager Approval: g Betsy . Adam City Manager ATTACHMENTS: Attachment 1: CRA Budget Resolution Attachment 2: CRA Loan Resolution 5 1 RESOLUTION NO. 2010- A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING A BUDGET FOR.FISCAL YEAR 2010-11 WHEREAS,the Community Redevelopment Agency of the City of Grand Terrace(the Agency)Board of Directors desire to adopt a budget for the subsequent fiscal year using estimated revenues and proposed expenditures; and WHEREAS,the Agency operates on a fiscal calendar year beginning on July 0 of each year and-ending,on June 3e of the next year; and WHEREAS,the source of redevelopment revenue is primarily property tax increment by virtue of the establishment of the agency and redevelopment project area for which such funds would have otherwise been allocated to other overlapping taxing agencies; and WHEREAS,the staff has presented an operating and capital budget containing the redevelopment funds, to meet the needs of the citizens of the City of Grand Terrace, the objectives of redevelopment plan, and to improve the supply and preservation of low and moderate income housing in the project area and in the City; and WHEREAS,the staff has presented an-operating and capital budget containing the redevelopment funds, to meet the needs of the citizens of the City of Grand Terrace, the objectives of redevelopment plan, and to improve the supply and preservation of low and moderate income housing in the project area and in the City; and WHEREAS, a second reading of an Ordinance Adopting Amendment No. 6 to the Redevelopment Plan for the Grand Terrace Community Redevelopment Project Area was approved and adopted on May 1 lth, 2010, which amended the effectiveness dates for both the Original Project Area and the Added Project Area to September 27, 2022 and July 14, 2024, respectively, and WHEREAS, the basis of the proposed agency budget is the continuance of the agency itself, and NOW THEREFORE, the Board of Directors of the Community Redevelopment Agency of Grand Terrace does hereby resolve, declare, determine, and order as follows: Section 1. The budget for Fiscal Year 2010-11, a copy of which has been filed in the City Clerk's office, is hereby adopted with projected beginning (combined) (RA fund balance reserves of$5,810,004, total expenditures of$8,734,19;5, including transfers-out, all to be funded by estimated - revenues of$9,758,007, and Change in Reserve Designations of$568,335. A summary of the CRA Budget by fund is referenced in"Exhibit A." 7 2 Section 2. The Agency board authorizes the Agency Director to make budget adjustments to the adopted budget to reallocate appropriations between departmental activities. Only the Agency Board, by motion and affirmative majority,vote, by minute action or by resolution, may make increases and decreases in estimated fund revenues and fund appropriations. Section 3. Rescind the previous designation for CRA Debt Service of$2,700,000 and designate$ 2,018,335 of available non-housing fund balance reserve for debt payments due over the next year. -� i Section 4. Designate $1,100,000 for potential Canal Street Low Mod Project from available, undesignated, unreserved Fund Balance in the CRA Low and Moderate Housing Fund-34 and designate$150,000 for Barton Median Project from available non-housing CRA available Fund Balance. PASSED, APPROVED, AND ADOPTED this 22nd day of June 2010. Attest: R i 1 Secretary of the Grand Terrace Community Chairman of the Grand Terrace Redevelopment Agency Community Redevelopment Agency i i Approved as to form; i Agency Counsel i I f 1 RESOLUTION NO. 2010- A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE, CALIFORNIA,ADOPTING A BUDGET FOR FISCAL YEAR 2010-11 "EXHIBIT A" FY 2009-10 Estimated Revenues and Expenditures CHANGES IN AVAILABLE FUND BALANCE RESERVE—FY 2010-11 CRA Fund Beginning Revenue Expend. Changes Ending Fund (To)/From Available Balance Design. Fund Reservations Balance Capital Projects 1,059 1,044,630 1,044,630 0 1,059 Debt Service 4,810,491 7,062,662 (0,363,555) 681,665 6,041,263 150,000 Low Mod Housing 998,4541 1,650,715 (1,326,010) (1,100,000) 1 223,159 Total '5,810,004 9,758,007 8,734,19 568,335 6,265A81 t CHANGES IN DESIGNATED FUND BALANCE RESERVE—FY 2010-11 CRA Fund Beginning Revenue . Expend. Changes Ending Desig/Resv To/(From) Desig/Resv Design. Fund Reservations Fund Balance Balance Capital Projects 0 0 0 0 0 Debt Service 2,700,000 0 0 (681,665) 2,168,335 150,000 Low Mod Housing 01 01 0 1 1,100,000 1,100,000 Total 1 2,700,0001 0 1 0 1 568,335 3,268,335 TOTAL CRA FUND BALANCE RESERVE AVAILABLE ENDING FUND BALANCE RECAP Fund Fund LESS: Ending Balance Designated Available 6-30-2011 Reserves Fund Balance Capital Projects 1,059 0 1,059 Debt Service 8,209,598 2,168,335 6,041,263 Low Mod Housing 1,323,159 (1,100,000) 223,159 Total $9,533,816 ($3,268,335) $6,265,481 9 2 TOTAL CRA FUND BALANCE RECAP CRA Fund Beginning Revenue Expenditures Changes Designated Ending Available (To)/From Reserves Total Design. Fund Reservations Fund Balance Balance Capital 1,059 1,044,630 (1,044,630) 0 0 1,0: Pro'ects ! Debt 4,810,491 . 7,062,662 (6,363,555) 531,665 2,168,335 8,209,598 Service Low Mod 998,454 1,650,715 (1,326,010) (1,100,000) 1,100,000 1,323,159 Hsg. Total 1 5,810,0041 9,7581007 8,734,19 568,335 $3,268,335 $9,633,816 I h I I y I I 1 4 I t I I 1[ Attachment 2 CRA Loan Resolution 11 1 RESOLUTION NO. 2010- A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE, CALIFORNIA, AUTHORIZING A LOAN TO THE CITY OF GRAND TERRACE FOR FY 2010-11 i WHEREAS,the Agency board has considered a loan to the City of Grand Terrace general fund through the budget process; and WHEREAS,the Agency is owed a cumulative amount of$4,606,950 by the City of Grand Terrace through advances by the agency, allocation of interest due on advances and allocation of prior tax increment pass through to the City, was not allowed under the Health and Safety Code without the determination of benefit to the project area as required under Section 33445, shall be treated as a loan to the City; and WHEREAS,the Agency recognizes the City's limited ability to repay and recognizes that repayment of an amount more than the City is able to budget may be detrimental to the City, as well as the Agency; and WHEREAS, it is the intention of the City and the Agency that repayment be based on a fourteen year amortization schedule; and WHEREAS,the Agency is further willing to accept a transfer of property with.an estimated market value of$138,000 from the General Fund and the City General Fund r will forgive an unpaid balance of a loan amount due to the City in the amount of a $267,622 in consideration towards the first payment and part of the second payment due; and WHEREAS,the Agency Board acknowledges that the City is constitutionally precluded from committing repayment from future revenues; and NOW THEREFORE,the Board of Directors of the Community Redevelopment Agency of Grand Terrace does hereby resolve, declare, determine, and order as follows: Section 1. Loan amount to the City is $4,606,950. Section 2. Payments due to the Agency shall be based on a 14 year amortization schedule, subject to availability of City funds. Section 3. Loan amount will accrue interest at the rate Local Agency Investment Fund rate(LAIF). Section 4. Agency will accept property or other considerations toward the repayment of the loan amount. Section 5. A formal loan agreement and a budget appropriation will be done at future date. 2 PASSED, APPROVED, AND ADOPTED this 22nd day of June, 2010 Attest: Secretary of the Grand Terrace Community Chairman of the Grand Terrace Redevelopment Agency Community Redevelopment Agency Approved as to form; Agency Counsel 13 RBI 2; �b i.�LIFORVIA AGENDA REPORT MEETING DATE: June 22, 2010 Council Item (X) CRA Item(X) TITLE: Possible Temporary Reduction of City Council and Community Redevelopment Agency Board Stipends PRESENTED BY: Betsy M. Adams, City Manager RECOMMENDATION: Staff Requests the City Council and Agency Board Provide Direction on a Possible Temporary Stipend Reduction. BACKGROUND: During discussion on the Fiscal Year 2010-2011 (FY 2010-11) proposed operating budget at the June 8, 2010 City Council and Agency Board meeting, the possibility of a temporary 10 percent stipend reduction was raised by the Mayor, with the full Council in agreement that the matter should be added to a future meeting agenda for consideration. Such a reduction would be consistent with the temporary 10 percent reduction in wages for full time, non Child Care, employees which went into effect on May 17, 2010. DISCUSSION: The City Council stipend is $250/month and the Agency Board stipend is $150/month. A temporary 10 percent reduction of these stipends is summarized below: Monthly City Council Agency Board Total Compensation Stipend Stipend Current $250.00 $150.00 $400.00 Less 10% -25.00 -15.00 -40.00 Total $225.00 $135.00 $360.00 The decision to reduce the City Council and Agency Board stipends is a policy decision and Staff does not have a recommendation. If the Council and Board were to approve a reduction, Staff would recommend that it become effective at the start of the new fiscal year. FISCAL IMPACT: A temporary 10 percent reduction in the City Council and Agency Board stipends, assuming the reduction for the full fiscal year, would provide a $2,200 savings to the FY 2010-11 operating budget ($1,375 to the General Fund and $825 to the Community Redevelopment Agency. The CRA AGENDA ITEM NO. 1 rroposeu i emporary >tipena Keauction June 22, 2010 Page Number 2 savings is $2,200 instead of$2,400 since savings for five months from the presently vacant City Council and Agency Board seat was already included in the proposed operating budget. Respectfully submitted, Betsy K Adams City Manager ATTACHMENTS: None. ,a . vchlist Voucher List Page: 1 06/15/2010 4:52:18PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 65368 6/3/2010 011128 SHARKYS POOL TABLES 06022010 Senior Center-Pool Tables/Racks 23-302-74-00 2,89090 Total : 2,890.90 65369 6/3/2010 004587 MANAGED HEALTH NETWORK 3200017344 JUNE MHN INSURANCE 10-120-142-000-000 10.56 10-125-142-000-000 960 10-140-142-000-000 1440 10-172-142-000-000 3.20 10-440-142-000-000 128.00 34-800-142-000-000 2.56 10-370-142-000-000 1088 10-380-142-000-000 640 32-370-142-000-000 9.60 34-400-142-000-000 9.60 10-180-142-000-000 6.40 10-185-142-000-000 640 34-400-142-000-000 7.68 16-175-142-000-000 12.80 10-180-142-000-000 17.28 21-572-142-000-000 6.08 10-175-142-000-000 2.56 10-450-142-000-000 11.20 Total : 275.20 65370 6/7/2010 005702 PUBLIC EMPLOYEES' RETIREMENT PRend 5/28/10 CONTRIBUTIONS FOR PREND 5-28-10 10-022-62-00 16,996.62 Total : 16,996.62 65371 6/8/2010 010764 SAFEGUARD DENTAL &VISION 3142806 JUNE SAFEGUARD VISION INSURANCE 10-022-61-00 133.94 10-180-142-000-000 14.27 Total : 148.21 65372 6/8/2010 010258 GMAC PAYMENT PROCESSING CENTERJune 024-9103-' LEASE GMAC TAHOE VIN #1GNFC130X7R24890Z 34-800-273-000-000 559.21 J� Page: 1 COUNCIL AGENDA ITEM NO.�3 J vchlist Voucher List Page: 2 06/15/2010 4:52:18PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 65372 6/8/2010 010258 GMAC PAYMENT PROCESSING CENTER(Continued) Total : 559.21 65373 6/8/2010 006720 SO CA.EDISON COMPANY May 2010 May Energy Used 10-190-238-000-000 2,38287 16-510-238-000-000 471 79 10-450-238-000-000 903.49 34-400-238-000-000 9630 10-175-238-000-000 3502 10-172-238-000-000 4377 10-440-238-000-000 829.20 15-500-601-000-000 22.20 10-805-238-000-000 76858 Total : 5,553.22 65374 6/8/2010 010429 PFENNIGHAUSEN, VIC 05202010 Reimbursement for EOC purchases 10-808-247-000-000 5434 Total : 54.34 65375 6/14/2010 010218 CHEVRON &TEXACO CARD SERVICES 25173100 May Maint Vehicle Fuel 10-180-272-000-000 651 75 34-800-272-000-000 11361 Total : 765.36 65376 6/14/2010 010664 SHELL FLEET MANAGEMENT 8000209687006 May Maint Vehicle Fuel 10-180-272-000-000 385.98 Total : 385.98 65377 6/14/2010 006730 SO.CA.GAS COMPANY May 2010 May Natural Gas Usage 10-190-238-000-000 18511 10-805-238-000-000 1049 10-440-238-000-000 4991 10-180-272-000-000 7.80 10-440-272-000-000 2.60 34-800-272-000-000 260 Total : 258.51 65378 6/22/2010 010019 5 POINT AUTO SERVICE 15261 Oil Change & Filter-2000 Chevy Pick-up 10-180-272-000-000 31 31 Page: 2 } vchlist vudcher List Page: 3 06/15/2010 4:52:18PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 65378 6/22/2010 010019 5 POINT AUTO SERVICE (Continued) Total : 31.31 65379 6/22/2010 001145 AMATEUR ELECTRONIC SUPPLY 2148287-01 EOC EQUIPMENT-HOME SECURITY GRANT 10-808-709-000-000 576.93 Total : 576.93 65380 6/22/2010 001145 AMATEUR ELECTRONIC SUPPLY 2148288-01 EOC EQUIPMENT-HOME SECURITY GRANT 10-808-709-000-000 49.99 Total : 49.99 65381 6/22/2010 010678 ARCHIVE MANAGEMENT SERVICE 0090666 TAPE STORAGE 10-180-250-000-000 5525 10-140-250-000-000 55.25 Total : 110.50 65382 6/22/2010 010293 AVAYA, INC. 2730114449 PHONE &VOICEMAIL MAINTENANCE 10-190-246-000-000 18346 Total : 183.46 65383 6/22/2010 001713 CA. DEPT. OF TRANSPORTATION 188336 April 1-215 Ramps Enerqy& Maint 16-510-238-000-000 45.04 Total : 45.04 65384 6/22/2010 001740 CDW GOVERNMENT INC SLX6990 COMPUTER EQUIPMENT PER QUOTE#TLG6763 10-808-709-000-000 41300 SLX6992 COMPUTER EQUIPMENT PER QUOTE#TLG6763 1.0-808-709-000-000 4,278.67 SMG7957 COMPUTER EQUIPMENT PER QUOTE#TLG6763 10-808-709-000-000 256.31 SMN6148 COMPUTER EQUIPMENT PER QUOTE#TLG6763 10-808-709-000-000 260.00 SMW7166 COMPUTER EQUIPMENT PER QUOTE#TLG6763 10-808-709-000-000 1,712.82 Total : 6,920.80 65385 6/22/2010 011031 CINTAS CORPORATION #150 150142124 C. CARE SUPPLIES 10-440-228-000-000 79.90 Page: 3 vchlist Voucher List Page: 4 06/15/2010 4:52:18PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 65385 6/22/2010 011031 CINTAS CORPORATION #150 (Continued) 150151112 C CARE SUPPLIES 10-440-228-000-000 79.90 Total : 159.80 65386 6/22/2010 010403 CITY OF REDLANDS AR127657 May CNG Fuel 10-180-272-000-000 3007 10-440-272-000-000 1613 34-800-272-000-000 11 33 Total : 57.53 65387 6/22/2010 011029 COBRA SIMPLE 69 COBRA ADMIN SERVICES 10-190-220-000-000 50.00 Total : 50.00 65388 6/22/2010 010972 CONSOLIDATED REPROGRAPHICS 126571 April Website Monthly Fee 10-175-246-000-000 10.82 205990 May Website Maint Fee 10-175-246-000-000 10 82 CR 133514 Credit on account 10-175-246-000-000 -3 16 Total : 18.48 65389 6/22/2010 010147 CORTES, BEA June 2010 June City/Agency Stipend/Mileage 32-200-120-000-000 15000 10-110-120-000-000 77.06 10-110-273-000-000 200.00 Total : 427.06 65390 6/22/2010 001907 COSTCO#478 0478 14 0102 9� C CARE SUPPLIES 10-440-220-000-000 250.27 Total : 250.27 65391 6/22/2010 001930 DAILY JOURNAL CORPORATION B1864920 May Publication-Notice of Hearing 10-370-230-000-000 200.20 Total : 200.20 65392 6/22/2010 001950 DATA QUICK B1-1797879 May Subscription Srvs Page. 4 vchlist voucher List - Page: 5 06/15/2010 4:52:18PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 65392 6/22/2010 001950 DATA QUICK (Continued) 10-380-250-000-000 43.50 21-572-246-000-000 43.50 34-800-220=000-000 43.50 Total : 130.50 65393 6/22/2010 003210 DEPT 32-2500233683 1030045 MAINTENANCE SUPPLIES 10-180-245-000-000 45.60 9011523 MAINTENANCE SUPPLIES 10-180-245-000-000 10.87 10-808-245-000-000 16.33 10-450-245-000-000 79.54 Total : 152.34 65394 6/22/2010 002082 DISCOUNT SCHOOL SUPPLIES D12332370003 SCHOOL AGE SUPPLIES-- 23-200-14-00 63.21 Total : 63.21 65395 6/22/2010 002301 FEDEX 7-121-25451 Document Delivery 10-175-210-000-000 2886 10-180-268-000-000 1497 Total : 43.83 65396 6/22/2010 002450 FERRE', MARYETTA June 2010 June City/Agency Stipend 32-200-120-000-000 150.00 10-110-120-000-000 250.00 Total : 400.00 65397 6/22/2010 002727 FREEMAN COMPANY, J R 439036-0 Paper for Minutes 10-125-210-000-000 58.67 Total : 58.67 65398 6/22/2010 002901 G T AREA CHAMBER OF COMMERCE 6034-LUNCH APRIL/MAY LUNCHES 10-110-270-000-000 1800 10-120-270-000-000 9.00 10-180-270-000-000 9.00 10-120-270-000-000 900 Page. 5 vchlist Voucher List Page: 6 06/15/2010 4:52:18PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 65398 6/22/2010 002901 G.T. AREA CHAMBER OF COMMERCE (Continued) Total : 45.00 65399 6/22/2010 002795 GARCIA, LEE ANN June 2010 June City/Agency Stipend/Mileage 32-200-120-000-000 15000 10-110-273-000-000 14606 Total : 296.06 65400 6/22/2010 011130 GENERAL ENVIRONMENTAL MGMT 7400 Lead/Asbestos Survey-Michigan 32-370-255-001-000 1,25000 Total : 1,250.00 65401 6/22/2010 002867 GOLDEN PROTECTIVE SERVICES 133072 RUBBER GLOVES 10-440-228-000-000 8678 Total : 86.78 65402 6/22/2010 002930 GRAINGER 9254387617 CERT TRAILER SUPPLIES-GRANT 10-808-708-000-000 775.54 Total : 775.54 65403 6/22/2010 003152 HARPER & BURNS LLPN May 2010 May Legal Services 10-160-250-000-000 4,742.70 32-200-251-000-000 4,742.70 Total : 9,485.40 65404 6/22/2010 010032 INLAND BUSINESS FORMS 22250 AP Check Stock 10-140-210-000-000 40543 Total : 405.43 65405 6/22/2010 003858 J.Z.'S PARTY CHARM SB-5278 GT Community Days Equip. Rental 23-200-12-00 1,250.91 SB-5396 GT Community Days Equip. Rental 23-200-12-00 1,80500 Total : 3,055.91 65406 6/22/2010 003850 JANI-KING OF CA., INC LAX06101131 CHILD CARE CLEANING SERVICES 10-440-244-000-000 975.00 Total : 975.00 Page: 6 r � - vchlist voucher List Page: 7 06/15/2010 4:52:18PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 65407 6/22/2010 004350 LEAGUE OF CALIFORNIA CITIES, INLANC 06072010 July 8, 2010 Dinner-Adams 10-120-270-000-000 35.00 Total : 35.00 65408 6/22/2010 010812 LOWE'S COMMERCIAL SERVICES 914004 Pipe Supplies 10-450-246-000-000 2646 967073 Pipe Supplies 10-450-246-000-000 19.41 Total : 45.87 65409 6/22/2010 005400 OFFICE DEPOT 519727767001 Office Supplies 10-370-210-000-000 54.55 519830662001 Toner Cartridge 10-120-210-000-000 150.80 Total : 205.35 65410 6/22/2010 005586 PETTY CASH 06152010 Replenish C Care Petty Cash 10-440-220-000-000 12.76 10-440-221-000-000 19.07 10-440-223-000-000 58.43 10-440-228-000-000 11749 Total : 207.75 65411 6/22/2010 005720 QUILL CORP 5619134 Toner Cartridges 10-370-210-000-000 601 11 5918336 Copy Paper 10-190-212-000-000 18312 Total : 784.23 65412 6/22/2010 006341 ROSENOW SPEVACEK GROUP INC. 0024596 April Redevelopment Plan Amendment 32-370-250-000-000 96375 Total : 963.75 65413 6/22/2010 006451 S.B. COUNTY ASSESSOR 103953 May Parcel Map Revisions 10-370-220-000-000 300 Total : 3.00 65414 6/22/2010 006506 S B .FIRE HAZARD ABATEMENT 2011-000004C Feb 2010-June 2010 Abatement Services Page: 7 vchlist Voucher List Page: 8 06/15/2010 4:52:18PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 65414 6/22/2010 006506 S B. FIRE HAZARD ABATEMENT (Continued) 10-190-257-000-000 2,000.00 Total : 2,000.00 65415 6/22/2010 006435 SAN BERNARDINO, CITY OF 5022 April Animal Housing Service Fee 10-190-256-000-000 2,012.00 Total : 2,012.00 65416 6/22/2010 006720 SO.CA.EDISON COMPANY May 2010 May Energy Used 16-510-238-000-000 5,61781 26-600-238-000-000 4980 26-601-238-000-000 41.50 26-602-238-000-000 58 10 Total : 5,767.21 65417 6/22/2010 010974 STANCKIEWITZ, WALT June 2010 June City/Agency Stipend/Mileage 32-200-120-000-000 15000 10-110-120-000-000 25000 10-110-273-000-000 20000 Total : 600.00 65418 6/22/2010 006778 STAPLES 26330 Office Supplies 10-380-249-000-000 116.39 10-380-210-000-000 6995 27607 Computer Equipment 10-440-700-000-000 15078 28184 Computer Equipment 10-805-246-000-000 150.78 D547814001 Copy Paper 10-190-212-000-000 34.29 Total : 522.19 65419 6/22/2010 006778 STAPLES 8015618707 3137149644-Office Supplies 10-172-210-000-000 3922 Total : 39.22 65420 6/22/2010 010447 STUDIO 33 PRODUCTIONS 6128 GT Community Day Stage/Sound Page 8 vchlist Voucher List Page: 9 06/15/2010 4:52:18PM CITY OF GRAND TERRACE Bank code :� bofa Voucher Date Vendor Invoice Description/Account Amount 65420 6/22/2010 010447 STUDIO 33 PRODUCTIONS (Continued) 23-200-12-00 2,23500 Total : 2,235.00 65421 6/22/2010 006898 SYSCO FOOD SERVICES OF L.A. 006032752 5 FOOD &SUPPLIES 10-440-220-000-000 37.89 006091651 7 FOOD & SUPPLIES 10-440-220-000-000 63867 Total : 676.56 65422 6/22/2010 007034 TRANSPORTATION ENGINEERING 1035 Apr Traffic Enq Services 10-175-255-000-000 2,863.00 1038 Apr Traffic Eng. Services _ 10-175-255-000-000 585.00 Total : 3,448.00 65423 6/22/2010 007880 WEST GROUP 820811393 May/June Calif Code Update 10-125-250-000-000 483.94 Total : 483.94 56 Vouchers for bank code: bofa Bank total : 74,221.66 56 Vouchers in this report Total vouchers : 74,221.66 Page. 9 City of Grand Terrace Warrant Register Index FD No. Fund Name Dept No. Department Name General Account Numbers 10 GENERAL FUND 110 CITY COUNCIL 110 SALARIES/WAGES 11 Street Fund 120 CITY MANAGER 139 EMPLOYEES'BENEFIT PLAN 12 Storm Drain Fund 125 CITY CLERK 140 RETIREMENT 13 Park Fund 140 FINANCE 142 HEALTH/LIFE INSURANCE 14 AB 3229 COPS Fund 160 CITY ATTORNEY 143 WORKERS'COMPENSATION 15 Air Quality Improvement Fund 172 BUILDING&SAFETY 138/141 MEDICARE/SUI 16 Gas Tax Fund 175 PUBLIC WORKS 210 OFFICE EXPENSE 17 Traffic Safety Fund/TDA Fund 180 COMMUNITY SERVICES 218-219 NON-CAPITAL FURN/SMALL TOOLS 19 Facilities Development Fund 185 RENTAL INSPECTION PROGRAM 220 SPECIAL DEPARTMENTAL EXP 20 Measure I Fund 190 GENERAL GOVERNMENT(NON-DEPT) 230 ADVERTISING 21 Waste Water Disposal Fund 370 COMMUNITY&ECONOMIC DEV 235 COMMUNICATIONS 26 LSCPG/LGHTG Assessment Dist 380 MGT INFORMATION SYSTEMS 238-239 UTILITIES 44 Bike Lane Capital Fund 410 LAW ENFORCEMENT 240-242 RENTS&LEASES 46 Street Improvement Projects 430 RECREATION SERVICES 245-246 MAINT BLDG GRNDS EQUIPMNT 47 Barton Rd. Bridge Project 440 CHILD CARE 250-251 PROFESSIONAL SERVICES 32 CRA-CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 255-256 CONTRACTUAL SERVICES 33 CRA-DEBT SERVICE FUND 631 STORM DRAIN MAINTENANCE 260 INSURANCE&SURETY BONDS 34 CRA-LOW&MOD HOUSING 801 PLANNING COMMISSION 265 MEMBERSHIPS&DUES 802 CRIME PREVENTION UNIT 268 TRAINING 804 HISTORICAL-&CULTURAL COMM. 270 TRAVEUCONFERENCES/MTGS 805 SENIOR CITIZENS PROGRAM 272 FUEL&VEHICLE MAINTENANCE 807 PARKS&REC COMMITTEE 570 WASTEWATER TREATMENT 808 EMERGENCY OPERATIONS PROG. 33-300 DEBT SERVICE 7XX FACILITIES IMPRV(NO CIP) 700 COMPUTER-RELATED 701 VEHICLES&EQUIPMENT _J I certify that to the best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate for the operation of City and Agency. Bernie Simon, Finance Director CITY OF GRAND TERRACE PENDING CITY -QUNCIL APPROVAL CITY COUNCIL MINUTES REGULAR MEETING -JUNE 8,2010 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center,22795 Barton Road, Grand Terrace, California, on June 8, 2010 at 6:00 p.m. PRESENT: Maryetta Ferr6, Mayor Lee Ann Garcia, Mayor Pro Tern. Bea Cortes, Councilmember Walt Stanckiewitz, Councilmember Betsy M. Adams, City Manager Brenda Mesa, City Clerk Bernard Simon, Finance Director Joyce Powers, Community&Economic Development Director Richard Shields,Building& Safety Director John Harper, City Attorney Rick McClintock, San Bernardino County Fire Department Sgt. Espinoza, San Bernardino County Sheriff's Department Doug Wilson, Planning Commission, Chairman Matthew Addington, Planning Commission, Vice-Chairman Tom Comstock, Planning Commissioner Darcy McNaboe, Planning Commissioner Robert Bailes, Planning Commissioner ABSENT: None The City Council meeting was opened with Invocation by Mayor Pro Tern Garcia, followed by the Pledge of Allegiance led by Councilman Walt Stanckiewitz. CONVENE JOINT MEETING WITH CITY COUNCIL AND PLANNING COMMISSION 6:15 P.M. 1. SCAG Compass Blueprint Barton Road Specific Plan Update Community and Economic Development Director Joyce Powers, indicated that they are considering this their third workshop in the process. Hogle-Ireland, Inc. has done an excellent job gathering community input and putting together the recommendations. Staff is seeking comments from the Council, Commission and the Community. Nelson Miller, Hogle-Ireland, complimented the City of Grand Terrace stating that it has been a pleasure to work with the staff.He gave a presentation on the Overall Objectives and COUNCIL AGENDA ITEM NO.�� Council Minutes 06/08/2010 Page 2 Direction for the Specific Plan. Matthew Addington, Planning Commission, Vice-Chair, indicated that he is very pleased with the presentation. He stated that he has watched the Barton Road Specific Plan from 20 years ago to date. He feels that this is a substantial improvement and he would like to see it move forward. Councilmember Walt Stanckiewitz, stated that the proposed gathering location is located next to the Senior Assisted Living Facility and questioned if anything has been discussed of what would be done to mitigate noise, lights, etc. Mr.Miller,responded that the thought was that for the type of community that Grand Terrace is, most of the activities would be focused during the day and the early evening. There is currently a block wall around the facility. He stated that this is a concept but there could be other areas to look at. Councilmember Bea Cortes, feels that the City of Grand Terrace is very fortunate to have received this grant. She stated that when the final report is done she would like to see specifics,not just generalities. She would like to know what types of businesses are coming into small communities like Grand Terrace. Mr. Miller, responded that all that information will be a part of the final report. Mayor Maryetta Ferrd, asked how many people provided input. Mr. Miller,responded that approximately 150. Mayor Pro Tern Lee Ann Garcia,complimented them on the presentation. She feels that they captured Grand Terrace. She stated that the more details provided the better. She feels that it is a wonderful plan and she would like to see a lot of the items become a reality. Doug Wilson. Planning Commission Chairman,he applauds the concept of an institutional anchor. He feels that it is a great thing to look at and feels that medical is a real easy thing for us to look at. He applauds the meeting place concept. He is concerned about the pervasive attitude towards nitch businesses, which he has commented on before. This community is great for service businesses survivability. We received a grant for the bike pathways several years ago and feels that this is why there is so much bike attention in town and why Loma Linda uses our streets and other communities in relation to that. He really likes the entrance way suggestions and the street-scape and theme suggestions about the white bands and trim suggestions. He feels that these suggestions could be introduced in a short term because the cost is not that ridiculous. He feels that they have been good in paying attention to the budget aspect. He appreciates their efforts and is looking forward to Council Minutes 06/08/2010 Page 3 the finalization of this. Darcy McNaboe, Planning Commissioner, expressed her satisfaction with what they have suggested. They have received her perspective throughout the process. She is looking forward to hearing community members input this evening and seeing the final plan. Mayor Ferre,thanked Mr.Miller for the presentation. She felt that it was great and exciting. Denis Kidd, 22874 Pico Street, encouraged the City of Grand Terrace to think Big. He would like to see a bike path and a walking trail down the gage canal that would link Barton Road to Center Street in Highgrove. They are building a new library in Highgrove,and they are going to be placing two high density projects and the community center and fire station is already there. The gage canal is level and would be a nice route. He knows that the Gage Canal company has been against any use of their right-of-way but suggested talking to the City of Riverside,because they own a lot of stock in the Gage Canal Company so maybe they could use their influence to help us. The trail and bike way could be closed at night. Charles Hornsby,22656 Brentwood Street, stated that it is hard to`tell what this would look like. He feels that one of the biggest assets this town has is the nice stretch of wide road between the freeway all the way to Washington Street in Colton. He has heard that there is going to be a median put in. If this is the case, all that would accomplish is that it costs money and it makes the road smaller. On a project of this size, he feels that the tax payers of this town have a right to know what their exact investment would be. This is a big gamble,who knows whether it will pay off. Everyone needs to recognize the possibility,that people don't come to Grand Terrace because people just don't come to Grand Terrace. It may be such that you build all of these places and they still don't come to Grand Terrace. That is one of the things that he likes about this town,there isn't a lot of traffic. There is no real guarantee and no way to tell that this will bring more people to town or make people that are here shop more in town. Linda Bartman, 12220 Reed Avenue,lives on Reed Avenue which is where the entrance is to this facility. She feels that the project is nice except for the ampatheater. She can hear the televisions of the residents that live in the assisted living facility. She feels that the noise level will be high. She suggested placing the entrance and exit off of Barton Road not Reed and to eliminate the ampatheater. She feels that the City needs to consider doing something for the teenagers. Remember why you moved to Grand Terrace, it was a nice quiet little town and she feels that it should stay that way. Jay Bartman, 12220 Reed Avenue, lives at the end of Reed Avenue. Feels that having the entrance to the facility would be too much traffic in their neighborhood. When they moved to Grand Terrace there were empty lots around them and it was nice. They don't want more of their neighborhood destroyed by more development. If it is going to happen they would Council Minutes 06/08/2010 Page 4 like to see some things mitigated. He feels sorry for the residents that live in the assisted facility. They need quality of life too. Bernardo Sandoval,22950 DeBerry Street, stated that he is deeply impressed with the plan, it is well put together and feels that it captures the essence of the City overall. He also would like to say that he loves La Jolla and he would love to live in an ocean front property facing the ocean. The only things that he feels is missing from this plan is an effective communication strategy in terms of the cost. If we move forward with these types of plans while we are saying the City is broke, that could be detrimental to the City. We want to be in a place where we pro-actively prevent mis-characterization or confusion in the public regarding this plan and how it is going to be executed from a strictly financial perspective. He understands that there is a grant however, there is also maintenance, liability, and costs that need to be considered and he feels that it is very important that a deliberate decision be made in terms of how we move forward and how these specific costs are communicated to the public so that the confusion is avoided. This Planning Commission works very hard and it is very thankless. He feels that they have done a great job and it is important to hold the organizations that are going to be involved by putting matrix to it and dates by which they will deliver and communicate that to the City so that it is open,visual accountability within the City. We know other cities have gotten into trouble, not because of anything done improperly by the City but because of shady contractors. He would like to see a clear effective communication strategy along with a very clear cost analysis on what it would cost so that we can prevent rumors and other things from occurring in an uproar if we don't provide this type of information. Cynthia Bidngy, 12219 Pascal, stated that she has a couple of concerns with this project. One of which is,the elementary school is next to a freeway,which over impacts that school with exhaust and noise. We all know that they are being affected by this. This idea slows down traffic, wants to impact our neighborhoods and our streets with bumper to bumper traffic in the hopes of attracting business. She specifically does not think that would happen and she feels that impacting the school would be wrong. Surrounding them with car noise and smog is not a good idea. Specifically this project as you know backs up to her neighborhood, they have so many children in their neighborhood that ride their bikes and skateboards and they have a safe place to play,they do not have a park in their neighborhood. The age of the kids range from 4 years and up. The teenager don't have a place to go,they are riding their skateboards and setting up ramps, basketball courts and whatever they can in their neighborhoods. This will be destroyed by increasing the traffic. If a parking lot is placed on the backside of the property, she feels that it would totally destroy their neighborhood. If the size of La Paix and the thoroughfare is increased, it will destroy their neighborhood. It will not only increase the traffic, smog and noise but all of the fun for the children. She would like to discourage the size of the project. She does not agree to a 50% cement park, she does not know who that will attract. She certainly loves all of the greenery and the plants but she does not like the islands in the middle of the street. Slowing down Council Minutes 06/08/2010 Page 5 traffic is not the idea. It will increase the smog, it will increase the noise and it will lower their standard of life. They are the ones that live there. Vincent Bartman, 12220 Reed Avenue,expressed his concern with the entry way. He stated that once Highgrove begins construction on their projects there will be more traffic on Michigan. Once construction picks up in town those projects too will impact the traffic in Grand Terrace. At some point we are going to have massive slow down of traffic in town. He feels that if we plan on creating these gateways, they are going to slow down traffic intentionally. It seems detrimental to the community. He is not particularly against the plan, he feels that the Barton Square Commercial Plan is a catastrophe,he doesn't like the idea of big box stores going in there. He does feel that having something park oriented is preferable to having a lot of commercial space going in against neighborhoods. It gives them a buffer. He would prefer to see that buffer parallel to the neighborhoods. He can't see this project being a popular attraction,he can see people coming through in a passing way but not a place that people migrate to see it. His concern isn't with the potential traffic. He feels that it seems illogical to place an ampatheater next to the assisted living facility. Tom Comstock,Planning Commissioner,questioned how many people they envision in the ampatheater. Mr. Miller, responded that the size of the ampatheater would be something that would accommodate 70 to 85 people. The venue would be for small performances. Bob Bailes,Planning Commissioner, indicated that his concerns would be the lighting that could affect the senior assisted living facility. Vice-Chairman Addin ttoon, stated that this will go through revisions of the Barton Road Specific Plan and a lot of these details will be worked out later. Councilmember Cortes,stated that she is sure that all of the concerns that have been brought -- up will be considered. She concurred that there are a lot of children in this area and requested that they look into this and possibly consider other entrances, etc. Chairman Wilson, he is in favor of Mr. Kidd's suggestion about the linking of the Gage Canal with Regional Parkways. He has been a long proponent to provide a place for teenagers to go. He is for greenery versus concrete. The possibility of the buffer being parallel to Barton Road is a good call and not such a bad idea. He would have like to include the Michigan to Barton Road stretch as well as the Mt. Vernon to the City limits in this study. He is going to assume that we would not be able to pay for it under this grant. He feels that it would be integral to this overall study because these are our major corridors. Community and Economic Development Director Joyce Powers, stated that they will be Council Minutes 06/08/2010 Page 6 including some of those recommendations in the final plan. The contract that the City has with Hogle-Ireland that was funded through SCAG has one more deliverable and that is the final report. Staff will work with them to finalize the report and staff will take it from there. This does not include budgeting of any of the items. What they will probably do with the community gathering place is present a concept in the specific plan and not identify a location. They can take access from the neighborhoods via walking or bicycle path, it wouldn't have to be open to vehicles. Mayor Pro Tem Lee Ann Garcia,feels that a lot of ideas have been brought up and is looking forward to see it come to reality. Mayor Ferr6 adjourned the Joint Meeting with the City Council and the Planning Commission at 7:20 p.m. CONVENE JOINT MEETING WITH COMMUNITY REDEVELOPMENT AGENCY AND CITY COUNCIL 1. Cooperation Agreement Between the City and Agency for Administrative Services CC-2010-45 MOTION BY COUNCILMEMBER STANCKIEWITZ, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 4-0, to approve the Cooperation Agreement for Administrative Services between the City of Grand Terrace and the Community Redevelopment Agency for Administrative Services. CRA-2010-28 MOTION BY AGENCY MEMBER STANCKIWITZ, SECOND BY VICE- CHAIRMAN GARCIA,CARRIED 4-0,to approve the Cooperation Agreement for Administrative Services between the City of Grand Terrace and the Community Redevelopment Agency for Administrative Services. 2. Fiscal Year 2010-2011 Proposed Operating Budget CC-2010-46 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER CORTES,CARRIED 4-0,to Receive the Fiscal Year 2010-2011 Proposed Operating Budget and Begin the Budget Adoption Process. CRA-2010-29 MOTION BY VICE-CHAIRMAN GARCIA, SECOND BY AGENCY MEMBER CORTES,CARRIED 4-0,to Receive the Fiscal Year 2010-2011 Proposed Operating Budget and Begin the Budget Adoption Process. Mayor Ferr6 adj ourned the Joint Meeting with the Community Redevelopment Agency and the City Council at 7:40 p.m. J Council Minutes 06/08/2010 Page 7 CONVENE CITY COUNCIL MEETING 7:40 P.M. ITEMS TO ADDIDELETE Ci , Manager Betsy M. Adams, indicated that item 9B. City Attorney Compensation GC54957 (b) 1 will be deleted from the Agenda. SPECIAL PRESENTATIONS -None CONSENT CALENDAR CC-2010-47 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER STANCKIEWITZ,CARRIED 4-0 to approve the following Consent Calendar Items with the removal of Item 3A.: 3B. Waive Full Reading of Ordinances on Agenda 3C. Approval of 05-25-2010 Minutes 3D. Resolution Calling a Municipal Election - November 2, 2010, and Establishing Regulations for Candidate Statements 3E. Jurisdiction Master Agreement with San Bernardino County Transportation Authority, (SANBAG) for the Michigan Street Widening Project ITEM REMOVED FROM CONSENT CALENDAR 3A. Approve Check Register Dated 06-08-2010 Debra Hurst, 22950 Orangewood Court, indicated that she has some questions regarding items that are on the Check Register and questioned the following check numbers: 65316, 65325, 65335, 65345 and 65350. She would like to know if she can get a spread sheet for the cost for the 2009/2010 expenses. Ci , ManagerBetsy Adams,stated that she will get an explanation to Ms.Hurst on the check numbers that she requested. She indicated that we use an accounting system and don't do spread sheets so staff will have to get back to her on that as well. CC-2010-48 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER STANCKIEWITZ, CARRIED 4-0,to approve Check Register Dated June 8,2010. PUBLIC COMMENT Charles Hornsby, 22656 Brentwood Street, what the City Manager described as a fourteen year plan is a little pain for a long time. He feels that it is the wrong move. He feels that it Council Minutes 06/08/2010 Page 8 would be much better to go through a lot of pain for a couple of years and get it over with. Every year the Council will be presented with what they saw tonight. He feels that we can do a lot better. The simple fact is we owe all this money and we don't owe it to ourselves. He feels that dramatic steps need to be taken and that it would teach people around town priorities. People would find out quickly what they value and what they don't value and they would find out quickly that much of what is provided for them they can provide for themselves. He suggests some dramatic steps. He is sure that people around the room and on t.v. are going to be shocked. He feels that we should close the library for a couple of years if we could save a million dollars to do it. People could get by without a library. He feels that the Child Care Center should be closed. Not try to save money on it, close it. He feels that the City should quit buying land. Many people around this town are amazed at how much dabling the City does in the real estate market. Don't buy any land and sell what you can. Cut back on Police and Fire, 5 to 10 %. Tell them to do the same job for less money. Everyone in the private sector is making less money,they should accept it. Don't ask them, tell them. Discontinue street cleaning, it's the biggest waste of money in this town. End plans for the dog park,everyone uses the school yards. Don't have consultants. If you can't figure it out, don't do it. You pay huge money for consultants. Reduce the City Staff by atrition,don't take peoples job away but when they quit don't replace them,or levy the debt. Thelma Winkler Beach, 12570 Mt. Vernon Avenue, stated that while the Council is discussing the City Attorney's contract they might take the consideration that it has been reported that his advice to some councilmembers has been less than helpful and you might want to pursue that in that further discussion and you might share your findings with the residents of the City and the audience. You might want to give them that transparency,but will you. Bernardo Sandoval,22950 DeBerry Street,stated that he doesn't feel that Mr.Harper is a bad man or any malicious intent. He doesn't feel that he is a man that abuses power or powers of authority. He also feels that he is a really nice guy and he feels the same way about Jim Miller and unfortunately he is in a difficult situation because the protection that should have been afforded to him by the City Attorney in his mind,the responsibilities and performance of the City Attorney is to protect the members of Council. Jim should have never found himself in the position that he was in. We all know in this room what is really going on. He does not believe that it is fair that Bea Cortes find herself in the situation that she finds herself in, in terms of the accusations and the investigation in this. He does not find it fair that the Mayor should find herself with accusations within the community regarding different laws. He believes that it was the responsibility of the City Attorney to protect the members of the Council. He does not agree with some of the methods and actions that Councilmember Cortes took, however he still respects her as an individual. He doesn't understand how the Council can consider renewing the Contract with the City Attorney when there hasn't been the protection afforded to the members of this Council. In terms of repayment to the RDA Fund,there have been comments that were made in the public and in Council Minutes 06/08/2010 Page 9 the press in terms of simply allowing the charter to expire and would not have to pay that money back. He spoke to individuals who are knowledgeable in this matter at the County level and they indicated that a tax payer law suit would blow that away. He would like to settle the rumors in the community and to proactively deal with this issue and get it beyond us. Does this money have to be re-paid, what are the consequences if we don't pay it back and what will actually happen so that things can be clear and we can move on and deal with this debt issue. Debra Hurst, 22950 Orangewood Court, is unsure of the kind of contract with the City Attorney. She feels that before the Council negotiates any type of contract with any agency, they should go to bid. She feels that some of the City Attorney's advice has not been good for this City or Councilmembers. There are a lot of legal matters that this City has to contend with and shouldn't the City Attorney keep the City and the Council Members out of trouble, not get them in it. She questioned how much the City has paid for the City Attorney's advice. She strongly urges the Council to obtain bids for City Attorney Services and believes that this City Attorney has cost the City money. COUNCIL REPORTS Mayor Pro Tern Garcia, recognized Commander Lloyd Dodd from the Grand Terrace Citizens Patrol. They are selling water bottles as a fundraiser for the Citizens Patrol. Grand Terrace Community Day will focus on Health and Fitness. She encouraged everyone to plan to be at Richard Rollins Park on June 26,2010. The Lions Club will hold the car show from 8:00 a.m.to 3:00 p.m. and there will be the kids zone, arts and crafts, and fitness activities. Flyers have gone out through the Schools. Anyone interested in sponsoring or wanting more information should contact Barrie Owens. The RTA Route 25 has been a hot topic. Omnitrans voted on June 2,2010 to have a service begin before RTA's Route 25 ends. It is going to be a circulator 325. She will be working with the Community and Economic Development Director and City Manager and Omnitrans Staff to be sure that all the details are given to the residents. She recognized Battalion Chief Rick McClintock and asked him to share any information that he had with the upcoming public education and fire prevention aggressive campaign as we get into the July 4th activities. Chief McClintock,reported that a flyer will be available on the City's website on the do's and don'ts on fireworks. Manor Pro Tem Garcia, suggested that residents check out the home page under Newsflash for all the upcoming events. Councilmember Stanckiewitz, reported that Wednesday from 12:00 to 5:00 p.m. Wilden Pump is sponsoring a blood drive. On June 11 at 7:30 p.m. and on June 12 at 2:45 p.m. and 4:20 p.m., Azure Hills is running some astronomy presentations with religious overtones. Council Minutes 06/08/2010 Page 10 Mayor Ferr6,reported that Market Night had good attendance last night. She and Mayor Pro Tern Garcia were given a tour of the high school and it was an outstanding explanation of what is happening with the high school and that they are on target with the schedule. They had an opportunity to walk over the site. She feels that it was a very good tour and feels very positive about the school. Walls are going up and there is going to be a Grand Terrace High School. She reported that a summer project that involves, the City, the Library and the Foundation of Grand Terrace is kicking off a Kids Community Art Project to benefit the Dog Park on Vista Grande Way. It is a fundraising proj ect that will inspire young people to create pieces of art and donate them to the communities dog park and judges will select pieces to be featured in a 20 X 11 Calendar. There will also be other pet items and a silent art auction of the children's art work. All proceeds will go to the foundation of Grand Terrace to purchase agility equipment for small and large dogs, doggie water fountains and people benches. More information will be announced at a later date. She also reported that Councilmember Bea Cortes is the representative to SANBAG,this last week she was voted as the Vice-Chair of SANBAG and congratulated her. The budget was well presented and it is very obvious to the Council and the community that we have really cut back on staff. The staff is very lean in City Hall. Council has not cut back on any services, staff has taken a 10%cut in pay so she thinks that she would like,with the consent of the Council to propose that the Council take a 10% cut in the $400.00 stipend. She questioned if there was a consensus of the council to do so. It was the consensus of the Council to place a 10% cut in the Council Stipend on the next agenda. Councilmember Bea Cortes, reported that she attended the new Veterans Building Open House that they have in Colton. It was a very meaningful time to go and visit the Veteran's. She suggested thinking about doing something once a year for the Veterans in Grand Terrace. Anyone that is interested in donating items to the Veterans can receive information from the City. She indicated that it is an honor to represent the City of Grand Terrace on SANBAG. She is hoping that sitting on that position will help bring some kind of support to the City. She will do her very best representing the City of Grand Terrace. PUBLIC HEARINGS -None UNFINISHED BUSINESS -None NEW BUSINESS 8A. Appointments to Planning Commission It was the consensus of the Council to direct Staff to receive applications for the three Planning Commission Vacancies from June 10, 2010 through July 1, 2010 and to set interviews for the July Council Minutes 06/08/2010 Page 11 13, 2010 Council Meeting. CLOSED SESSION 9A. Conference with Legal Counsel - Potential Litigation - CG 54956.9 (b)(2) and GC54956.9 (c) Mayor Ferr6 announced that the Council met in Closed Session to have a conference with Legal Counsel regarding Potential Litigation,CG 54956.9(b)(2)and GC54956.9(c)and that there was no reportable action taken. Mayor Ferr6 adjourned the meeting at 8:25 p.m., until the next City Council Meeting which is scheduled to be held on Tuesday, June 22, 2010 at 6:00 p.m. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace Please See Item 2 under CRA for full Report. � t COUNCIL AGENDA ITEM NO.-'D ('nLIFoevrn AGENDA REPORT MEETING DATE: June 22, 2010 Council Item( X ) CRA Item ( ) TITLE: Fire Hazard Abatement Contract with the County of San Bernardino PRESENTED BY: Joyce Powers, Community and Economic Development Director RECOMMENDATION: Approve the attached Fire Hazard Abatement Contract with the County of San Bernardino in the amount of $13,526.00 and authorize its execution by the City Manager. BACKGROUND: The County of San. Bernardino, Land Use Services Department, has provided Fire Hazard Abatement services for the City since 1995, at a cost of$4,000.00 per year. The actual cost to the County for providing these services in Grand Terrace was $24,716.00 in 2008-09. To reduce costs of the program County-wide, full-time staffing has been reduced, and seasonal staffing will conduct the compliance surveys, address complaints, schedule abatement, and collect fees. DISCUSSION: County staff has estimated that City costs above fees collected from the property owners is $13,525.68 annually. This amount is based on two surveys per year of the City's 8,148 parcels, at $.83 each. Additional costs to reach compliance after the initial inspections are recovered from the property owner, sometimes through an assessment lien. The Contract Scope of Services includes: 1. Conduct two City-wide inspections per year, in the fall and spring. 2. Mail notices to property owners in violation. 3. Conduct follow-up inspection, issue citations, and order abatement. 4. Respond to complaints of fire hazards. 5. Billing and collections. The use of established County resources to conduct surveys for weeds and ether materials that create fire hazards is recommended as an effective way to implement this necessary enforcement COUNCIL AGENDA ITEM NO. ,3P 1 program. The effective term of the attached contract begins September 1, 2010, and may be terminated by either party upon sixty (60) days notice prior to April 30 of any succeeding year. FISCAL IMPACT: The cost to fun(; the Fire Hazard Abatement Contract has been included in the Fiscal Year 2010- I 1 General Fund budget as it will be in future years. Respectfully submitted, r� J' yce Powers Community ano Economic Development Director Manager Approval: Betsy . Adam City Manager ATTACHMENT: Fire Hazard Abatement Contract l Fire Hazard Abatement Contract between the City of Grand Terrace and the County of San Bernardino 3 FOR COUNTY USE ONLY ® New Vendor Code c^ Dept. Contract Number �couHn ❑' SC WAB A ❑ Cancel '�'' County Department Dept. Orgn. Contractor's License No. Land Use Services Department WAB WAB N/A County Department Contract Representative Telephone Total Contract Amount County of San Bernardino Terri Williams (909)387-3891 $ 13,526 F A S Contract Type evenue Encumbered r Unencumbered If not encumbered or revenue contract type,provide reason: JAmount of Contract based on volume of services STANDARD CONTRACT Commodity Code Contract Start Date Contract End Date Original Amount Amendment Am ^ 9/1/2010 $13,526 $0 Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No Amount AAA WAB WAB 9235 $ 13,526 Fund Dept. Organization Appr. Obj/Rev Source GRC/PROD/JOB No. Amount Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount Project Name Estimated Payment Total by Fiscal Year City of Grand Terrace FY Amount I/D FY Amount I/D Fire Hazard Abatement THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter 0 the COUNTY, and Name City of Grand Terrace hereinafter called CITY Address 22795 Barton Rd Grand Terrace, CA 92313 Telephone Federal ID No.or Social Security No. (909)430-2225 Unknown IT IS HEREBY AGREED AS FOLLOWS: WHEREAS, The County of San Bernardino Land Use Services Department (COUNTY), administers a Fire Hazard Abatement Program within the unincorporated areas of San Bernardino County pursuant to San Bernardino County Code§23.0301, et seq. WHEREAS, CITY desires that such services be provided by COUNTY and the COUNTY agrees to perform these services as set forth below; NOW THEREFORE,COUNTY and CITY mutually agree to the following terms and conditions: Auditor/Controller-Recorder Use Only ❑Contract Database ❑FAS Input Date Keyed By Panq 1 of 7 4 I. SERVICES PROVIDED The County's Fire Hazard Abatement Program will provide the following services to the CITY: 1. Conduct initial property survey twice per year, in early fall and spring to locate and identify fire hazards. 2. Prepare and mail abatement notices (30 day Notice to Abate) to the owners of the properties in violation. 3. Conduct follow-up inspections to determine owner compliance. 4. Conduct enforcement operations for properties that have not been brought into compliance, including but not limited to, issuance of administrative citations that subject the owners to civil, monetary penalties and conducting court-authorized abatement of the properties at the owners'expense. 5. Respond to "calls for service" consisting generally of complaints received from the public concerning properties with fire hazards. 6. All CITY owned parcels will be treated in the same manner as private property and billed separately from this Contract. All such billings shall be subject to applicable prevailing wage provisions, if any, to the extent required by law and unless the abatement services work is done by crews consisting of COUNTY employees. 7. Abatement of weeds along roadsides or alleys within the CITY boundaries will be performed at the discretion of the COUNTY and only when determined by the COUNTY to be a fire hazard. Billing for all such abatement services will be subject to applicable prevailing wage provisions, if any, to the extent required by law and unless such work is performed by crews consisting of COUNTY employees. APPLICABLE LAW Both COUNTY and CITY agree and acknowledge that this Contract shall be construed and interpreted and enforced in accordance with the laws of the State of California. III. ASSIGNABILITY Without the prior written consent of COUNTY, this Contract is not assignable by CITY either in whole or in part. IV. FORMER COUNTY OFFICIALS CITY agrees to provide or has already provided information on former County of San Bernardino administrative officials (as defined below) who are employed by or represent CITY. The information provided includes a list of former County administrative officials who terminated County employment within the last five years and who are now officers, principals, partners, associates or members of the business. The information also includes the employment with or representation of CITY. For purposes of this provision, "County administrative official" is defined as a member of the Board of Supervisors or such officer's staff, County Administrative Officer or member of such officer's staff, County department or group head, assistant department or group head, or any employee in the Exempt Group, Management Unit or Safety.Management Unit. V. MISREPRESENTATION If during the course of the administration of this Contract, the COUNTY determines that the CITY has made a material misstatement or misrepresentation or that materially inaccurate information has been provided to the COUNTY, this Contract may be immediately terminated. If this Contract is terminated according to this provision, the COUNTY is entitled to pursue any available legal remedies. 5 VI. CHANGE OF ADDRESS CITY shall notify COUNTY in writing of any change in mailing address and/or physical location within ten (10) days of the change, and shall immediately notify COUNTY of changes in telephone or fax numbers. VII. IMPROPER CONSIDERATION CITY shall not offer (either directly or through an intermediary) any improper consideration such as, but not limited to, cash,discounts,service,the provision of travel or entertainment,or any items of value to any officer,employee or agent of COUNTY in an attempt to secure favorable treatment regarding this Contract. COUNTY, by written notice, may immediately terminate this Contract if it determines that any improper considerati s described in the preceding paragraph was offered to any officer, employee, or agent of the COUNTY with respect to the proposal and award process. This prohibition shall apply to any amendment, extension or evaluation process once this Contract has been awarded. CITY shall immediately report any attempt by a County officer, employee or agent to solicit (either directly or through an intermediary) improper consideration from CITY. The report shall be made to the supervisor or manager charged with supervision of the employee or to the County Administrative Office. In the event of a termination under this provision, COUNTY is entitled to pursue any available legal remedies. VIII. CONFLICT OF INTEREST CITY shall make every reasonable effort to prevent the actual or apparent conflict of interest wherein its employees, consultants or members of its governing bodies use their positions for purposes that are or give the appearance of being motivated by a desire for private gain for themselves or others, such as those with whom they have family, business, or other ties. In the event COUNTY determines a conflict of interest exists, any increase in costs associated with the conflict of interest may be disallowed by COUNTY and such conflict may constitute.grounds for termina" Df the Contract. This provision shall not be construed to prohibit employment of persons with whom CITY'S of s, agents, or employees have family, business or other ties so long as the employment of such persons does not result in increased costs over those associated with the employment of any other equally qualified applicants and such persons have successfully competed for employment with other applicants on a merit basis. IX. RECIPROCAL/MUTUAL INDEMNITY—HOLD HARMLESS The CITY agrees to defend, indemnify and hold harmless the COUNTY, it's officers, employees, agents and volunteers for any and all claims, losses, actions, damages and/or liability arising out of this agreement/contract from any cause whatsoever, including any costs or expenses incurred by COUNTY, except as prohibited by law. The COUNTY agrees to indemnify and hold harmless the CITY its officers, employees, agents and volunteers from any and all liabilities for injury to persons and damage to property arising out of any negligent act or omission of the COUNTY, its officers, employees, agents or volunteers in connection with (the specific use of the property). X. SELF-INSURANCE The COUNTY is an authorized self-insured public entity for purposes of General Liability, Automobile Liability, Workers' Compensation and Property coverage and warrants that through its program of self-insurance, it has adequate coverage or resources to protect against liabilities arising out of the terms, conditions and obligations of this agreement. COUNTY and CITY are authorized self-insured public entities for purposes of Professional Liability, General Liability, Automobile Liability and Workers' Compensation and warrant that through their respective programs of self- insurance, they have adequate coverage or resources to protect against liabilities arising out of the performance of the terms, conditions or obligations of this agreement. XI. COMPARATIVE FAULT In the event that the COUNTY and/or CITY are determined to be comparatively at fault for any claim, action, loss or damage which results from their respective obligations under this agreement, the COUNTY and/or CITY shall indemnify the other to the extent of its comparative fault. XII. REPORTING When requested, but no more than once quarterly during the term of the Contract, the COUNTY shall provide to the CITY a written narrative report'summarizing the services provided under this Contract. XIII. COMPENSATION The CITY shall compensate the COUNTY for services as set forth in Section I, SERVICES PROVIDED. Compensation for this Contract is based on the number of parcels identified and verified by the San Bernardino County Land Use Services Department per year(May 1st through April 30th). The CITY'S contract rate per parcel per survey is $0.83 and there are currently 8,148 parcels to be serviced for a total amount of $13,526 per year. In the event there are additional parcels identified for services, the San Bernardino County Land Use Services Department will contact the City prior to providing services. In the event that the number of parcels subject to this contract increases, then CITY will compensate COUNTY for the actual number parcels of which services were performed. COUNTY will'invoice CITY in the month of December each contract year for services provided based on the number of parcels serviced during that timeframe. Payment for services shall be by check or money order, payable to "County of San Bernardino", and shall be mailed or delivered to the address listed in Section XVII, NOTICES of this Contract. The Director of Land Use Services, or authorized designee, has the authority to determine the contract cost per parcel and submit a new proposed cost per parcel no later than January 1 to be effective May 1 of each year. If no new cost per parcel is proposed by the County, then the previous year's cost per parcel shall be applicable for the ensuing year. If a rate change is proposed, the CITY/Jurisdiction shall then have (60) days in which to notify the County in writing of their decision to reject such new cost per parcel and terminate this Agreement or accept the new cost per parcel and continue this Agreement for the ensuing year. XIV. ENFORCEMENT In the event of a property owner's noncompliance with a notice to abate, the CITY authorizes the COUNTY to conduct the following enforcement operations within the CITY'S jurisdiction and geographical boundaries: • administrative citations and penalties-pursuant to San-Bernardino County Code §23.0319 • criminal action pursuant to San Bernardino County Code§23.0317 • civil action pursuant to San Bernardino County Code§23.0318 CITY waives any and all claims to recovery of any and all monetary enforcement penalties and/or abatement costs sought and/or recovered by COUNTY as a result of any and all enforcement actions taken against owners and/or occupants of properties subject to this Contract and hereby assigns.all of its rights to all such claims to the COUNTY. XV. AMENDMENTS All amendments to this Contract, including any exhibits, shall be in writing and signed by the authorized representative(s)of the CITY and the Board of Supervisors for the COUNTY. 7 XVI. TERM AND TERMINATION Services performed pursuant to this Contract shall commence on the 1St day of September, 2010 and may be terminated by either of the Parties upon written notice served upon the other at least sixty (60) days prior to the termination date for this Contract then in effect. The initial year of this contract will cover approximately eight (8) months, from September 1, 2010 through April 30, 2011. All other ensuing contract years will cover 12 months, from May 1 sc to April 30`". Upon receipt of such notice, all services not yet performed shall not begin and all amounts to be paid under the terms of this Contract not yet paid shall become immediately due and payable. This contract supersedes all other prior agreements for Fire Hazard Abatement services between the CITY and the San Bernardino County Land Use Services Department,Weed Abatement Division. 1 The Director of Land Use Services Department, or authorized designee, shall have the power to exerciso-Brie. County's right of termination of this contract. XVII. NOTICES When notices are required to be given pursuant to this Contract, the notices shall be in writing and mailed to the following respective addresses listed below. CITY: City of Grand Terrace COUNTY: County of San Bernardino Attn:Joyce Powers Land Use Services Department 22795 Barton Rd Attn: Dena M. Smith Grand Terrace,CA 92313 385 N.Arrowhead, Sd Floor San Bernardino,CA 92415-0010 XVIII. SEVERABILITY If any portion of this Contract is declared by a Court of competent jurisdiction to be invalid, illegal, unconstitutional, or unenforceable, such portion shall be deemed severed. XIX. ATTORNEYS' FEES AND COSTS In the event either of the Parties resorts to litigation to resolve any dispute or claim of any kind arising from any of the rights or duties established by this Contract, or to enforce or prevent the breach of any provision of this Contract as set forth herein or for any other purpose, for damages by reason of any alleged breach of any provision of this Contract, or for declaration of such party's rights or obligations under this Contract, or for any other judicial remedy at law or at equity; both Parties, their successors in interest,"representatives, employees, and agents shall each bear their own attorney's fees and costs relating to all expenses'incurred through such litigation regardless of the nature of the action. XX. DISPUTES The parties agree to attempt to resolve any disputes arising out of this Contract informally and in good faith. Each party reserves the right to suspend work or terminate this contract in the event a dispute is not satisfactorily resolved. XXI. NO TERMS AND PROVISIONS WAIVER No waiver of any of the provisions of the Contract shall be effective unless it is made in writing, and refers to the provisions so waived and is executed by the parties. No course of dealing and no delay or failure of a party in exercising any right under the Contract shall affect any other or future exercise of that right or any exercise of any other right. A party shall not be precluded from exercising a right by its having partially exercised that right or its having previously abandoned or discontinued steps to enforce that right. XXII. JURISDICTION AND VENUE The Parties further agree that jurisdiction and venue for any legal action based upon this contract shall lie with the Superior Court of the State of California, in and for the County of San Bernardino, San Bernardino District, Civil and Probate Division. XXIII. SUCCESSORS AND ASSIGNS Each of the terms of this Contract shall be binding upon each of the Parties and their respective successors-in-interest, assigns, designees,and their respective representatives,agents,and employees thereof. --(IV. AMERICAN RECOVERY AND REINVESTMENT ACT This Contract may be funded in whole or in part with funds provided by the American Recovery and Reinvestment Act of 2009 ("ARRA"), signed into law on February 17, 2009. Section 1605 of ARRA prohibits the use of recovery funds for a project for the construction, alteration, maintenance or repair of a public building or public work(both as defined in 2 CFR 176.140) unless all of the iron, steel and manufactured goods (as defined in 2 CFR 176.140) used in the project are produced in the United States. A waiver is available under three limited circumstances: (i) Iron, steel or relevant manufactured goods are not produced in the United States in sufficient and reasonable quantities and of a satisfactory quality; (ii) Inclusion of iron,steel or manufactured goods produced in the United States will increase the cost of the overall project by more than 25 percent; or (iii) Applying the domestic preference would be inconsistent with the public interest. This is referred to as the "Buy American" requirement. Request for a waiver must be made to the County for an appropriate determination. Section 1606 of ARRA requires that laborers and mechanics employed by contractors and subcontractors on projects funded directly by or assisted in whole or in part by and through the Federal Government pursuant to ARRA shall be paid wages at rates not less than those prevailing on projects of a character similar in the locality as determined by the Secretary of Labor in accordance with the Davis-Bacon Act (40 U.S.C. 31). This is referred to as the `Wage rate" requirement. / The above described provisions constitute notice under ARRA of the Buy American and wage rate requirements. CITY must contact the COUNTY contact if it has any questions regarding the applicability or implementation of the ARRA Buy American and wage rate requirements. CITY will also be required to provide detailed information regarding compliance with the Buy American requirements, expenditure of funds and wages paid to employees so that the County may fulfill any reporting requirements it has under ARRA. The information may be required as frequently as monthly or quarterly. CITY agrees to fully cooperate in providing information or documents as requested by the COUNTY pursuant to this provision. Failure to do so will be deemed a default and may result in the withholding of payments and termination of this Contract. CITY may also be required to register in the Central Contractor Registration (CCR) database at http://www.ccr.gov and may be required to-have its subcontractors also register in the same database. Contractor must•contact the County with any questions regarding registration requirements. In addition to the requirements described in "Use of ARRA Funds and Requirements,"proper accounting and reporting of ARRA expenditures in single audits is required. Contractor agrees to separately identify the expenditures for each grant award funded under ARRA on the Schedule of Expenditures of Federal Awards (SEFA) and the Data Collection Form (SF-SAC) required by the Office of Management and Budget Circular A-133, "Audits of States, Local Governments, and Nonprofit Organizations." This identification on the SEFA and SF-SAC shall include the Federal award number, the Catalog of Federal Domestic Assistance(CFDA) number, and amount such that separate accountability and disclosure is provided for ARRA funds by Federal award number consistent with the recipient reports required by ARRA Section 1512 (c), In addition, CITY agrees to separately identify to each subcontractor and document at the time of sub-contract and at the time of disbursement of funds, the Federal award number, any special CFDA number assigned for ARRA purposes, and amount of ARRA funds. CITY may be required to provide detailed information regarding expenditures so that the County may fulfill any reporting requirements under ARRA described in this section. The information may be required as frequently as monthly or quarterly. Contractor agrees to fully cooperate in providing information or documents as requested by the County q pursuant to this provision. Failure to do so will be deemed a default and may result in the withholding of payments and termination of this Contract. XXV. CONCLUSION This Contract, consisting of seven (7) pages is the full and complete document describing services to be rendered by CITY to COUNTY including all covenants, conditions and benefits. The signatures of the parties affixed to this Contract affirm that they are duly authorized to commit and bind their respective institutions to the terms and conditions set forth in this document. COUNTY OF SAN BERNARDINO City of Grand Terrace (Print or type name of corporation,company,contractor, etc.) By ►Gary C. Ovitt, Chairman, Board of Supervisors ► (Authorized signature-sign in blue ink) Dated: Name_Betsy M.Adams (Print or type name of person signing contract) SIGNED AND CERTIFIED THAT A COPY OF THIS DOCUMENT HAS BEEN DELIVERED TO THE Title City Manager CHAIRMAN OF THE BOARD (Print or Type) Laura H.Welch Dated: Clerk of the Board of Supervisors of the County of San Bernardino By Address 22795 Barton Rd Deputy Grand Terrace, CA 92313 Approved as to Legal Form Reviewed by Contract Compliance Presented to BOS for Signature ► S.Mark Strain, Deputy County Counsel ► Patty Davis,Administrative Supervisor ► Dena M.Smith,Director Date Date Date 1f 4LIFUR9I.A AGENDA REPORT MEETING DATE: June 22, 2010 Council Item(X) CRA Item ( ) TITLE: FY 2009-10 Budget Adjustment to Change Funding Source for Glendora Drive Project PRESENTED BY: Bernie Simon, Finance Director RECOMMENDATION: Staff recommends the City Council approve the change in funding source for Glendora Drive project. BACKGROUND: The FY 2009-10 budget included the Glendora Drive project in the Street Capital Improvement Project, Fund 46, with Measure I as the funding source. This project has been substantially completed at cost of approximately $70,000. DISCUSSION: The FY 2009-10 budget did not include $112,000 in Prop 42 revenue, traffic congestion relief funds. This unbudgeted revenue has been placed in the Gas Tax Fund (Fund 16) because its use is subject to generally the same rules as Gas Tax revenue. An overall decrease in sales tax revenue has impacted Measure I, funds and the unbudgeted Prop 42 revenue is available to mitigate this by transferring the funding source for the Glendora Drive project from Measure I to Prop 42. This would be accomplished through the budget adjustment detailed in the Fiscal Impact section below. FISCAL IMPACT: The recommended Fiscal Year 2009-10 budget adjustment for the would include the following: 1. Recognize Prop 42 revenue of$112,000 in the Gas Tax Fund. 2. Transfer $70,000 in revenue from the Gas Tax Fund to the Street Capital Improvement Fund for the Glendora Street project. 3. Eliminate $80,000 budget transfer from the Measure I Fund to the Gas Tax Fund for the Glendora Street project. COUNCIL AGENDA ITEM NO. 1 Respectfully submitted, Bernie Simon, Finance Director Manager Approval: Betsy . Ad ms City Manager ATTACHMENTS: None Y iALI'FOR\Ii AGENDA REPORT MEETING DATE: June 22, 2010 Council Item (X) CRA Item( ) TITLE: California Identification System (CAL ID) Contract with the County of San Bernardino PRESENTED BY: Betsy M. Adams, City Manager RECOMMENDATION: Staff Requests the City Council Approve the CAL ID Contract BACKGROUND: The City contracts with the County of San Bernardino for law enforcement services which are provided by the Sheriff's Department. One of the services provided through the County is the City's participation in the California Identification System(CAL ID). DISCUSSION: The Counties of Riverside and San Bernardino operate Identification Systems which is a regional subsystem in CAL ID. The CAL ID contract covers the City's portion of the cost, based on usage, to maintain the subsystem within San Bernardino County. The contract includes biometric identification systems and DNA services, as they are needed for law enforcement activities within Grand Terrace. The contract commences after it has been executed first by the City and then by the County and continues through June 30, 2019. The City may terminate the contract by providing written notice of termination on or before July 1 of any year with the contract then ending on July 1 of the subsequent year. The CAL ID contract language is the County's standard for the cities to which it provides contract law enforcement services. FISCAL IMPACT: The estimated cost for the City's participation in CAL ID for Fiscal Year 2010-11 is $17,500 and has been included in the operating budget in account number 10-410-258. There is a possibility that some of the services the City will receive through the CAL ID contract may be funded with funds provided by the American Recovery and Reinvestment Act of 2009, if this funding is awarded to the County. Respectfully submitted, Betsy M. Adams City Manager COUNCIL AGENDA ITEM NO.,��, 1 L.HL IU%-UIILI"aCL June 22, 2010 Page Number 2 ATTACHMENTS: Attachment 1: County of San Bernardino FAS Standard Contract for CAL ID. _ FOR COUNTY USE ONLY ® New Vendor Code SC Dept. Contract Number �c uerr. t El Change PfRF.''ARDiN (+Z ❑ Cancel County Department Dept. Orgn. Contractor's License No. SHERIFF'S DEPARTMENT SHR SHR County Department Contract Representative Telephone Total Contract Amount County of San Bernardino MARIO QUESADA, CAPTAIN (909)387-0640 $ F A S Contract Type Reven a Encumbered Unencumbered her: STANDARD CONTRACT If not encumbered or revenue contract type,provide reason: Commodity Code Contract Start Date Contract End Date Original Amount Amendment Am 7/1/2010 6/30/2020 $ $ Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No Amount NNO CAL CAL 9990 $ Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No.' Amount NNP CAL CAL 9990 $ Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No-.F Amount NNK CAL CAL 9990 $ Project Name Estimated Payment Total by Fiscal Year FY Amount I/D FY Amount I/D THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called the County, and Name City of Grand Terrace hereinafter called CITY Address 22795 Barton Road Grand Terrace, CA, 92313 Telephone Federal ID No.or Social Security No. (909) 824-6621 IT IS HEREBY AGREED AS FOLLOWS: (Use space below and additional bond sheets. Set forth service to be rendered,amount to be paid,manner of payment,time for performance or completion, determination of satisfactory performance and cause for termination,other terms and conditions,and attach plans,specifications,and addenda, d any) WHEREAS, a region composed of the area of the Counties of Riverside and San Bernardino has been formed for implementation and operation of Identification Systems; and WHEREAS, the costs of the Regional System will be allocated to the users within the aforesaid Counties based upon an agreed percentage for the San Bernardino County area and for the Riverside County area; and WHEREAS, there will be costs for implementation and operation, and maintenance of a local subsystem within San Bernardino County (hereinafter referred to as COUNTY); and WHEREAS, in accordance with California Penal Code Section 11112.4, a local Remote Access Network (RAN) Board has been established for the area of San Bernardino County comprised of the following members: A mernber of the Board of Supervisors, the Sheriff, the District Attorney, the Chief of Police of the CAL-ID Member Auditor/Controller-Recorder Use Only ❑Contract Database ❑FAS Input Date Keyed By Pano I of R d City having the largest number of sworn personnel, a Chief of Police selected by all•other police chiefs within the County, a mayor selected by the City selection committee established pursuant to Government Code Section 50270 and a member-at-large chosen by the other members; and WHEREAS, the County of San Bernardino and CITY desire to enter into an agreement for the implementation and operation of all Biometric Identification Systems and DNA Services for the benefits of the citizens of their jurisdictions; i NOW, THEREFORE, in consideration of the mutual covenants and conditions herein, the parties hereto agree as follows: SCOPE OF WORK A. CITY agrees to be users of the Identification Systems and DNA Services established for the areas of San Bernardino and Riverside Counties. CITY's use of the system under this agreement shall be through the local subsystems for the San Bernardino County area. B. The Regional RAN Board shall approve procedures and policies for operation and use of the Regional Identification Systems. The local RAN Board shall approve such for the local subsystems for the San Bernardino County area. The Sheriff of the COUNTY shall be responsible for managing and operating the local subsystems within the COUNTY consistent with directions of the local RAN Board. All such procedures and policies shall be consistent with the technical requirements of the Regional Systems. C. The Sheriff's Department shall invoice and the CITY agrees to pay annual fees charged for participation in-these Identification Systems based upon a per capita fee established by the RAN Board and multiplied by the most recent State of California Department of Finance Population L.= Estimates. D. CITY shall pay to the Sheriff's Department of COUNTY within thirty (30) days of entering into this agreement its fees assessed under this agreement. CITY shall pay its annual fee by August 1" or fifteen (15) days after approval of CITY's budget, whichever is later. Payments under this agreement shall be placed in an interest bearing trust account and the interest earned on such funds shall be applied for expenses of the Identification Systems. Any revenue generated in excess of expenses will be retained to fund equipment replacement, upgrade and expansion, and personnel costs. E. Any amendments to this agreement shall be in writing and approved by the parties-- before becoming effective. II. TERM AND TERMINATION A. The term of this agreement shall commence upon execution by both parties and shall continue through June 30, 2019. Either party may terminate this agreement by giving notice of termination to the other party on'or before July 1 of any year to terminate this agreement as of the subsequent July 1. Any nonmember party that would like to utilize the Identification System must notify and be approved by the local RAN Board before July 1 of any year to enter this agreement as of the subsequent July 1. III. NOTICES A. All notices required to be given under this agreement shall be delivered to the other parties by registered or certified mail, postage prepaid to the City Clerk or San Bernardino County Sheriff as applicable. The addresses of the parties hereto, until further notice, are as follows: S CONTRACTOR: City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92313 COUNTY: San Bernardino County Sheriff's Department Bureau of Administration/Contracts Unit P.O. Box 569 San Bernardino, CA 92402-0569 IV. GENERAL TERMS AND CONDITIONS A. Following approval of the budget for the local subsystems for the San Bernardino County area, COUNTY's Sheriff shall fiscally manage the funds and expenditures of the Identification Systems and establish a separately identifiable account for fees assessed pursuant to the terms of this agreement. B. Any user of the systems which is allowed to enter into program participation may be required to pay its fair share of the start-up, implementation, and equipment costs prior to participation in the Systems. Any such new users may be subject to additional assessments as recommended by the local RAN Board. C. Each user of the Identification Systems within the San Bernardino County area shall be required to be a party to an agreement with the COUNTY setting forth obligations and responsibilities of users so that all such users are treated consistently and fees are charged to all users based on - it percentage of the population of all users within the San Bernardino County area of the Rec al Systems. D. Any disputes over charges under this agreement will be resolved by the local RAN Board for the San Bernardino County area consistent with the terms of this agreement. E. Use of ARRA Funds and Requirements This Contract may be funded in whole or in part with funds provided by the American Recovery and Reinvestment Act of 2009 ("ARRA"), signed into law on February 17, 2009. Section 1605 of ARRA prohibits the use of recovery funds for a project for the construction, alteration, maintenance or repair of a public building or public work (both as defined in 2 CFR 176.140) unless all of the iron, steel and manufactured goods (as defined in 2 CFR 176.140) used in the project are produced in the United States. A waiver is available under three limited circumstances: (i) Iron, steel or relevant manufactured goods are not produced in the United States in sufficient and reasonable quantities and of a satisfactory quality; (ii) Inclusion of iron, steel or manufactured goods produced in the United States will increase the cost of the overall project by more than 25 percent; or (iii) Applying the domestic preference would be inconsistent with the public interest. This is referred to as the "Buy American" requirement. Request for a waiver must be made to the County for an appropriate determination. Section 1606 of ARRA requires that laborers and mechanics employed by contractors and subcontractors on projects funded directly by or assisted in whole or in part by and through the Federal Government pursuant to ARRA shall be paid wages at rates not less than those prevailing on projects of a character similar in the locality as determined by the Secretary of Labor in accordance with the Davis-Bacon Act (40 U.S.C. 31). This is referred to as the "wage rate" requirement. The above described provisions constitute notice under ARRA of the Buy American and wage rate requirements. Contractor must contact the County contact if it has any questions regarding the applicability or implementation of the ARRA Buy American and wage rate requirements. Contractor will also be required to provide detailed ,information regarding compliance with the Buy American requirements, expenditure of funds and wages paid to employees so that the'County may fulfill any reporting requirements it has under ARRA. The information may be required as frequently as monthly or quarterly. Contractor agrees to fully cooperate in providing information or documents as requested by the County pursuant to this provision. Failure to do so will be deemed a default and may result in the withholding of payments and termination of this Contract. Contractor may also be required to register in the Central Contractor Registration (CCR) database at http://www.ccr.gov and may be required to have its subcontractors also register in the same database. Contractor must contact the County with any questions regarding registration requirements. Schedule of-Expenditure of Federal Awards In addition to the requirements described in "Use of ARRA Funds and Requirements," proper accounting and reporting of ARRA expenditures in single audits is required. Contractor agrees to separately identify the expenditures for each grant award funded under ARRA on the Schedule of Expenditures of Federal Awards (SEFA) and the Data Collection Form (SF-SAC) required by the Office of Management and Budget Circular A-133, "Audits of States, Local Governments, and Nonprofit Organizations." This-identification on the SEFA and SF-SAC shall include the Federal award number, the Catalog of Federal Domestic Assistance (CFDA) number, and amount such that separate accountability and disclosure is provided for ARRA funds by Federal award number consistent with the recipient reports required by ARRA Section 1512 (c). In addition, Contractor agrees to separately identify to each subcontractor and document at the time of sub-contract and at the time of disbursement,of funds, the Federal award number, any special CFDA number assigned for ARRA purposes, and amount of ARRA funds. Contractor may be required to provide detailed information regarding expenditures so that the County may fulfill any reporting requirements under ARRA described in this section. The information may be required as frequently as monthly or quarterly. Contractor agrees to fully cooperate in providing information or documents as requested by the County pursuant to this provision. Failure to do so will be deemed a default and may result in the withholding of payments and termination of this Contract V. INDEMNIFICATION AND INSURANCE REQUIREMENTS A. INDEMNIFICATION. CITY agrees to indemnify and hold harmless SAN BERNARDINO COUNTY, its officers, employees, agents, and volunteers from any and all liabilities for injury to persons and damage to property arising out of any negligent act or omission of CITY in connection with this agreement. The SAN BERNARDINO COUNTY agrees to indemnify and hold harmless CITY, from any and all liabilities for injury to persons and damage to property arising out of any negligent act or omission of SAN BERNARDINO COUNTY, its officers, employees, agents, and volunteers in connection with this agreement. In the event that SAN BERNARDINO COUNTY and/or CITY is found to be comparatively at fault for any claim, action, loss or damage which results from their respective obligations under the contract, SAN BERNARDINO COUNTY and/or CITY shall indemnify the other to the extent of its comparative fault. B. INSURANCE. Both CITY and San Bernardino Counties are self-insured public entities for purposes of professional liability, general liability, and Workers' Compensation. CITY and San Bernardino Counties warrants that through its program of self-insurance, it has adequate professional liability, general liability and Workers' Compensation to provide coverage.for liabilities arising out of CITY and San Bernardino Counties performance of this agreement. VI. FULL UNDERSTANDING A. This contract represents the full and complete understanding of the parties with respect to—the subject matter hereto; this contract supersedes Contract Number and all prior oral and written agreements or understanding between the parties with respect to the subject matter hereto. This contract shall be governed by the laws of the State of California. Venue for any lawsuit pertaining to this contract shall be Superior Court of California, County of San Bernardino, San Bernardino Division. Any amendment to this contract shall be in writing signed by both parties. i COUNTY OF SAN BERNARDINO (Print or type name of corporation,company,contractor,etc.) ► By ► Gary C. Ovitt, Chairman, Board of Supervisors (Authorized signature-sign in blue ink) Dated: Name SIGNED AND CERTIFIED THAT A COPY OF THIS (Print or type name of person signing contract). DOCUMENT HAS BEEN DELIVERED TO THE Title CHAIRMAN OF THE BOARD (Print or Type) Laura H. Welch Dated: Clerk of the Board of Supervisors of the County of San Bernardino By Address Deputy Approved as to Legal Form Reviewed by Contract Compliance Presented to BOS for Signature County Counsel,Steven Singley,Deputy Department Head ON- Date Date Date 9 (?P - CITY OF GRAND TERRACE -,/ i V EMERGENCY OPERATIONS COMMITTEE Regular Meeting �r� 0 MINUTES ��ry`�F 6r AND rERRACE February 2,2010 'ITY ;S f;F,aRTME147 The Grand Terrace Emergency Operations Committee met at the regular time at the Emergency Operations Center at 22795 Barton Road, Building,3. The meeting was called to order by Chairperson, Vic Pfennighausen at 6:00 p.m. Agendas and minutes were distributed. MEMBERS PRESENT—Vic Pfennighausen, Susan Taylor, JoAnn Johnson, and Hanni Bennett, Randy Halseth, Glenn Nichols and Lew Neeb. MEMBERS ABSENT— Oscar Santana, Debra Hurst, and Jim Vert CITY STAFF—Matt Wirz GUESTS PRESENTANTRODUCTIONS—None CORRESPONDANCE/COMMUNICATIONS—None APPROVAL OF AGENDA with motion by Lew Neeb and second by Hanni Bennett. APPROVAL OF MINUTES OF January 5,2010, motion to approve as presented by Joanne Johnson and second by Randy Halseth. LIAISON REPORT by Matt Wirz. a. Pete Parsons has come up with a dozen new scripts for the Travelers Radio, not recorded yet. We will be purchasing 3 more digital players for Vic to put on a timer to offer messages on a sequence to run 1 hour each. The sequence will run at different times during the day. b. The Hike up Blue Mountain will be held on Saturday, March 13, 2010 starting at 8:00 a.m. He will have it advertised on the AM radio station and in the Blue Mountain newspaper. Matt asked the EOC to set up a base communication table and provide the MURS radios. c. The Community Wall Painting will be held on Saturday, February 27`h and they may need some of the MURS radios. Anyone interested in participating should register through the City. Vic offered to set up a Command Center that day. d. EHP Grant Program. There is money available that needs to be spent on the EOC. Matt has prepared an order for the following items: 2 H.T radios, 3 digital players, 2 computer stations, 2 simple printers, a projector, a laptop, and a fax machine all to be placed in the EOC. EQUIPMENT AND FACILITIES REPORT by Vic Pfennighausen a. New equipment for the Travelers Radio includes a pre-amplifier and microphone so we can go live if needed in an emergency. b. Vic purchased two 5 gallon, two ? gallon, and two I jallon fuel containers. After the fuel storage is painted the containers will be tilled and placed in the cabinet. c. A storage cabinet has also been ordered for the EOC and will be delivered Wednesday. d. Flashlight batteries in various sizes have also been purchased. COUNCIL AGENDA ITEM NO.314 e;. Vic replaced the starter soienota in the generator ana replacea the oattery. UNFINISHED BUSINESS a. Vic will resign as chairperson of the EOC as of March 31, 2010. Rich Uloubert is interested in taking on the role of Chairperson after he retires, probably in the spring. Randy agreed to take the position on an interim basis until then. NEW BUSINESS a. Work days in EOC- Anyone available from 1:00 to 3:00 p.m. on Mondays can volunteer. b. Report from CERT- Randy conducted a training drill on Thursday, January 28 h with 18 in attendance, a number of them from the Loma Linda CERT. c. CERT has picked up five new members that were trained in Loma Linda. d. Another 3- hour training will be held in March or April. e. Randy asked Matt if we could provide storage for the city's tractor, could we use the storage shed for CERT equipment. The CERT budget would pay for it. Matt to check with Rich. f. Randy thanked Matt for getting the grant money spent. g. Budget cuts in the City- Matt and Vic will work on cutting the EOC budget to look for items we can do without. So far,the satellite radio telephone that costs $50.00 a month can be cancelled. Matt has to have a report on suggested cuts in by Friday, 2/02/10 for the 2010/2011 budget. TRAINING/SPEAKERS—Nothing planned at this time. ADJOURNMENT at 7:05 p.m. Sue Taylor, Secretary J NEXT MEETING WILL BE TUESDAY,March 2,2010 AT 6 P.M. .,P) 110Yl4d0 CITY OF GRAND TERRACE �» EMERGENCY OPERATIONS COMMITTEE Regular Meeting J! i) 1 a in MINUTES May 4,2010 ('MYOF GRAND TERRACE :fTYCLEWS ,EP4RTMENT The Grand Terrace Emergency Operations Committee met at the regular time at the Emergency Operations Center at 22795 Barton Road, Building 3. The meeting was called to order by Interim chairperson, Randy Halseth at 6:00 p.m. Agendas and minutes were distributed. MEMBERS PRESENT: Randy Halseth, Debra Hurst,JoAnn Johnson, Lew Neeb,Vic Pfenninghausen, Susan Taylor,and Jim Vert. MEMBERS ABSENT:.Hanni Bennett and Glen Nichols CITY STAFF: Matt Wirz GUESTS PRESENTANTRODUCTIONS: None CORRESPONDANCE/COMMUNICATIONS: None r APPROVAL OF AGENDA,with a motion by Debra Hurst and second by Lew Neeb. APPROVAL OF MINUTES OF MARCH 2,2010 with a motion by Debra Hurst and second by Lew Neeb. LIAISON REPORT: Matt Win. A. Events- Saturday June 26 is Grand Terrace Community Day from 10:00 to 2:00 at Rollins Park. The Lions Club will be hosting the Car Shoe with cars being let in at 8:00 a.m.. Contests and games are being planned again this year. The event is being sponsored by Tap Out. Randy asked about having water available during the event and will check with Matt. B. Movies in the Park are scheduled for August and September at Rollins Park. C. Radio update-New content has been prepared by Pete Parsons.The audio is not fully functioning yet with the sound being a little muffled. D. Grant status-Homeland Security Grant money has to be spent by June 30,2010. Matt is waiting for the last few items to be delivered. The equipment that we have received is being installed. E. Emergency Management Performance Grant will be used to purchase a generator. There are three options all at different prices. A diesel generator could be looked at as well. F. City budget status- $430,000 deficit this year. Beginning May 17`h all city staff will be furloughed %hour at the beginning and end.of each day. Roughly, 10% will be cut from the EOC budget. Q Storage/Parking lot- fhe trailers were moved and then put back where they were. Six spaces will be reserved in front of the EOC building as well as one space for Vic. EOC will not be able to place a storage container on City property. Randy suggested we purchase another trailer for storage. H. Budget- We currently have 1 to 2 weeks to spend monies from the City budget for 2009/2010. I. Disaster Training- Will be scheduled for the last week of June, possibly the 281h. J. Nims(National Incident Management System)- It is required of cities with a 5 year plan that all volunteers must be NIMS trained either on line or by FEMA in person. EQUIPMENT AND FACILITIES REPORT-Randy Halseth A. The gas cans are all filled. B. Randy has painted the cabinet and labeled as fire hazard._ ` C. Vic sent his thanks to Matt for getting the radio room's new power supply together. The front room(by the kitchen)of the EOC building is now the radio room. D. The diesel generator has a circuit board problem. Randy has met with Johnson Power System and got an estimate of$150.00 per hour with a 4 hour minimum to make repairs. It was estimated at about$1,700.00 for parts and labor. The City Manager has asked Matt to get a second bid. E. There is a lot of paperwork to be done in the EOC. Office in a box annual check,updating the new computer and filing. Anyone with time to come in to work is welcome to do so. UNFINISHED BUSINESS: None NEW BUSINESS: Randy Halseth The Appreciation Picnic will be held on Saturday,June 5`h with all CERT, EOC members and their families invited. TRAINING/SPEAKERS:None ADJOURNMENT`at 6:55 p.m. Sue Taylor, Secretary THE NEXT MEETING WILL BE HELD ON TUESDAY, July 6,2010 6:00 P.M. E COMMUNITY EMERGENCY RESPONSE TEAM MINUTES MAY 4, 2010 '.:ITY OF GRAND TERRACE ;ITY O.ERK'S DEPARTMENT Members Present: Randy Halseth, Jeff Allen, Debra Hurst, Lew Neeb, Sue Taylor, Jim Stamm, Tom Schwab, Peggy Witt, Vic Pfennighausen, Sandra Luckman, Linda Carter, Barbara Smeltzer, Ken Smith, Joe Borrielli, Matt Wirz, Walt Stanchiewitz, Paul Tickner. Members Absent: Joe Ramos, Helen Ramos, Doug Von Kriegelstein, Mil Herman, Bernardo Urrea, Adele Urrea, Hanni Bennett, James Vert, Glenn Nichols, Andrew Anaya, Dragos Barbu, Shannon Bryant, Ingrid Clark, Michael Cerda, William Fenn, Lee Ann Garcia, Jolene Gustatson, Cliff Homan, James Monroe Margie Miller, Barrie Owens, David Ortiz, Bernard Ojeda, Carlos Ramirez, Terrilee Robb, Tom Roberts, Lynette Sandiford, Oscar Santana, Monique Stanchiewitz, Phil Spisak, Joanne Thoring, Joyce Wildenauer. Meeting was called to order at 7:00 pm by Randy Halseth. Flag salute was given. Agenda for the May 4, 2010 meeting were approved by members present. Minutes for the April 6, 2010 meeting were approved by members present. Treasurers Report: Ending combines balance as of 5/4/10 is $15,105.19. Old Business: a. CERT Hats/T-shirts for sale. b. Sue Taylor-CERT Pot Luck is scheduled for 6/5/10. Rollins Park. 10am to 2 pm. c. Purchase orders for supplies are at finance for processing. New Business: a. Community Days-June 26, 2010. Volunteers Needed. b. Earthquake Scenario-Date TBD c. CERT DVD needs to be updated so that it can be used for presentations to city organizations for fundraising. d. CERT members need to take NIMS training. Date for classes will be discussed at next meeting and classes will be available on-line. On-Line course is located at FEMA.gov—Training. Classes needed are IS-100 and IS-700A. Copies of the certificates must be given to a member of the board by September 1, 2010. Member reports: a. CERT ID cards. County no longer providing. Maybe the City can provide a CERT ID cards. b. Randy will be pulling the trailer to his house for work days to install shelves for equipment. Dates will be emailed to members. COUNCIL AGENDA ITEM NO.3 T 1 There being no further business to discuss, meeting was adjourned at 8:00 pm. Next meeting June 1, 2010 7:00 pm City Hall Zebra Hurst Secretary ' 'j 7i I istorical & Cultural Activities Committee I?E C E:I i Minutes for May 3, 2010 „ The meeting was called to order at 7:10 p.m. by Chairperson Pauline Grant.,, GRAND rEaRAcE present were Pauline Grant, Shelly Rosenkild, Ann Petta, Gloria Ybarra, C1'UY-13 K's =PARTMENT Brenda Mesa, Masako Gifford and Peggy Reagan. Secretary's Report: The minutes for April 5, 2010 were read and approved on a motion by Shelly, seconded by Peggy. Motion carried. Treasurer's Report: The budget shows a balance of$ 936.16. The Petty Cash balance is $ 128.21. Art Show reimbursements from Masako were given to Shelly ($ 10.31 for balloons), Peggy ($ 4.57 for ice). Frances will be reimbursed $ 22.15 for punch, water, etc. After discussion, it was decided that the $ 18.12 for Peggy's name tag and the $ 9.11 for tape for the Art Show will be taken from the budget's 210 account. Historical Report: For the historical collection, Ann contributed photos of the demolition of the Circle K convenience store(which was later occupied by the dental office of Dr.Lee) located in Grand Terrace on Barton Rd. near City Hall. A CD was also included. Old Business: 261h Annual Art Show, May 2, 2010 Ann reported that 34 applicants exhibited their art work. Committee members agreed that the Show went well with plenty of refreshments and a steady flow of visitors all afternoon. Approximately 150 visitors attended. Public feedback was excellent with one artist commenting that"This was the best Art Show yet!" Shelly will bring the Art Show photos to the next meeting for the committee to view. Masako added that the tablecloth will not need to be cleaned. Gloria will tend to the thank you notes to be sent to the tireless volunteers in appreciation for their unselfish gift of time and talent. Volunteers were: Terese Romagano, Erica Seuylemezian, Clay Rosenkild , Jim Gifford and Terry Reagan. A special thank you also to Joan Bruce Winchester and Betty Trimble for their donation of delicious homemade cupcakes and brownies. For next year, Ann suggested that Clay Rosenkild be assigned to the guest book duties and Erica be assigned to the Saturday before the Art Show to assist with miscellaneous jobs. The committee agreed. Brenda reminded the committee that City Hall will be closed on the tirst Monday in July (July 5`h). ['he July committee meeting will be held the second Monday in July (July l 2) nswad. COUNCIL AGENDA ITEM NO. 3�� The meeting was adjourned at 8:45 p.m. The next committee meeting is scheduled for June 7, 2010. Respectfully Submitted, �Aa Gloria Ybarra Secretary CITY OF GRAND TERRACE R EC E j vD CRIME PREVENTION COMMITTEE JUN 14 2010 Regular Meeting MINUTES CITY OF GRAND TERRACE May 10, 2010 CITY CLERK'S DEPARTMENT The Grand Terrace Crime Prevention Committee met for the regular meeting at the upstairs Conference Room at City Hall. Meeting was called to order at 4:08 p.m. by Vice-Chairperson JoAnn Johnson. MEMBERS PRESENT were Vice Chairperson JoAnn Johnson, Philomene Spisak, Debra Hurst. MEMBERS ABSENT—Marge Owens, Don Bennett, Lew Neeb and Pat Smith. CITY STAFF/SHERIFF'S DEPT. — Nina Mendoza, Sheriffs Special Services. GUESTS PRESENT— None AGENDA was approved with motion by Debra Hurst and second by Philomene Spisak. MINUTES FOR THE MEETINGS of April 12, 2010 were approved with a motion by Philomene Spisak and second by Debra Hurst. PUBLIC COMMENT— None CORRESPONDENCE— None UNFINISHED BUSINESS a. Criminal Activities—Most of the criminal activities revolve around vehicle burglaries. Several reported break-ins of vehicles with items stolen that are in plain sight. Area deputies are working on the problem. b. Neighborhood Watch—Nina working on setting up.meetings. . NEW BUSINESS a. Crime Prevention Planning— Requested that Nina prepare ongoing news articles to be placed in local papers to advise residents to lock their cars, be watchful of their neighborhoods, keep garage doors closed and any other suggestions to the residents of Grand Terrace to keep their person and property safe. b. Neighborhood Watch Public Relations—Suggestion made to present a quarterly city wide meeting in the Community Center to get Neighborhood Watch going in all areas of the city. REPORTS: a. Summary of Law Enforcement Activity— Item was covered under Criminal Activities. b. Handed out"Duties of Crime Prevention Committee" c. Senior— Ink Spots to be at Senior Center this Friday. June 12, 2010 Senior Health Fair at Senior Center. Colton High School Jazz Band to perform at Senior Center in June. COUNCIL AGENDA ITEM NO.,3�4 d. Community Activities—Community Days scheduled for June 26, 2010 at Rollins Park. City Earthquake Scenario scheduled for the end of June 2010. MEMBER REPORTS: None ADJOURNMENT—There being no further business to discuss, the meeting was adjourned at 4:45 p.m. Debra Hurst Secretary r" CALIFORNIA AGENDA REPORT MEETING DATE: June 22, 2010 Council Item ( X ) CRA Item ( ) TITLE: Zone Change 10-01 — Floodplain and Agricultural Overlay Districts, and new Chapter 18.77 Transitional Residential Uses and Structures PRESENTED BY: Joyce Powers, Community and Economic Development Director RECOMMENDATION: Conduct a public hearing on Zone Change 10-01 and move Zone Change 10-01 to second reading. BACKGROUND: In accordance with Chapter 18.90 of the Zoning Code, the Planning Commission conducted a public hearing on June 3, 2010, to consider Zone Change 10-01 and voted 4-0 recommending that the City Council adopt the zone change. DISCUSSION: Zone Change 10-01 has two components: an amendment to the Zoning Map and an amendment to the Zoning Code to add Chapter 18.77, as discussed below. In accordance with the 2010 General Plan Update Zone, Change 10-01 proposes to amend the Zoning Map to add the Floodplain Overlay District and Agricultural Overlay District on 14 acres of land shown on Exhibit 1 of Attachment 1. Zone Change 10-01 also proposes to amend the Zoning Code to allow the existing residential uses located within the 14 acres to be permitted and regulated under the requirements for single family residential uses as the area transitions into light industrial uses as envisioned in the General Plan. A new Zoning Code Chapter is proposed to be added that would regulate these transitional residential uses, as shown in Exhibit 2 of Attachment 1. Chapter 18.77 would apply to the three existing and occupied residential uses located at 11701 Terrace Road and 21816 Vivienda Road. It will allow the residential strictures to be altered, modified or rebuilt in the event of total destruction, which addresses the rebuilding concern previously expressed by the two affected property owners. COUNCIL AGENDA ITEM NO.�,)H As a result of the public notice provided for the Planning Commission meeting, Mr. Davis, owner of property within the zone change area, submitted the letter shown in Attachment 2. Mr. Davis understood the changes that were being proposed, and the reasoning behind proposed Chapter 18.77 to allow the continued use and rebuilding of existing residential uses. However, he was specifically concerned with the status and effect of the zone change on a large parcel within the project limits which contains a residence which has been unoccupied for approximately two years (Attachment 3). Mr. Davis's letter requests that the zone change adhere to its intent to allow the homeowners the ability to rebuild their homes, but not allow a"loophole to undermine the M2 zoning and its intent". It should be noted that the zone change would not allow the vacant house to be re-established as a residential use, as it would only apply to occupied residences. However, the proposed Agricultural Overly District would allow the property to be acquired and animals kept with the establishment of a permitted principal use, pursuant to the Agricultural Overlay District. Also, during the public hearing, Ms. Makshanoff, property owner within the 14 acres, spoke in favor of Zone Change 10-01. FISCAL IMPACT: No fiscal impact will be created. Respectfully submitted, Joyce Powers Director of Community and Economic Development Manager Approval: Betsy-M. Adaths City Manager ATTACHMENTS: 1. Ordinance - Zone Change 10-01 2. Letter from Mr. Kevin Davis 3. Aerial photograph of Mr. Davis's property and adjacent property ORDINANCE NO. AN ORDINACE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA APPROVING ZONE CHANGE 10-01 TO ADD THE FLOODPLAIN OVERLAY DISTRICT AND AGRICULTURAL OVERLAY DISTRICT TO 14 ACRES OF LAND LOCATED IN THE INDUSTRIAL ZONE DISTRICT AND TO ADD CHAPTER 18.77 ENTITLED TRANSITIONAL RESIDENTIAL USES AND STRUCTURES TO TITLE 18 OF THE GRAND TERRACE MUNICIPAL CODE { } WHEREAS, on April 27, 2010, the City Council adopted Resolution No. 2010-10 adopting the Grand Terrace General Plan. WHEREAS, the General Plan Land Use Map contained in the Land Use Element designates land as Floodplain Industrial. Properties with this designation experience the potential for severe flooding resulting from their proximity to the Santa Ana River, and the Land Use Element states that "...parcels within this area are largely undeveloped or developed as rural residential land uses. It is anticipated that buildout of this area will occur over a long period of time. During this buildout period, existing residential uses shall be permitted and regulated under the requirements of the Low Density Residential land use designation. Light agricultural uses shall be permitted including the keeping of animals with the approval of an Agricultural Overlay zoning designation". WHEREAS, within the Floodplain Industrial designation are three occupied residential uses. WHEREAS, the Project, as contemplated, proposes to change the Zoning Map to add the Floodplain Overlay District and Agricultural Overlay District to approximately 14 acres of land and to add Chapter 18.77 entitled "Transitional Residential Uses and Structures" to Title 18 of the Grand Terrace Municipal Code to regulate the continue use of the residential uses as the area transitions, over time, to industrial uses WHEREAS, pursuant to Sections 65800 and 65850 of the California Government Code, the City may adopt ordinances to regulate the use of buildings, structures, and land as between industry, business, residences, and open space, and other purposes; to regulate the location, height, bulk, number of stories and size of buildings and structures, the size and use of lots, yards, courts and other open spaces, the percentage of a lot which may be occupied by a building or structure, and the intensity of land use; and to establish requirements for off-street parking, in compliance with the California Government Code. WHEREAS, the Project is not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15060(c)(2)which states that activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment is not subject to CEQA because the zoning overlay and establishment of provisions for transitional residential uses does not result in any direct or reasonably foreseeable impact to the environment. WHEREAS, on June 3, 2010, the Planning Commission of the City of Grand Terrace conducted a duly noticed public hearing on the Project at the Grand Terrace City Hall Council Chambers located 22795 Barton Road and concluded the hearing on that date and voted recommending City Council approval of Zone Change 10-01. WHEREAS, on June 22 2010, the City Council of the City of Grand Terrace conducted a duly noticed public hearing on the Project at the Grand Terrace City Hall Council Chambers located 22795 Barton Road and concluded the hearing on that date WHEREAS, all legal prerequisites to the adoption of this Ordinance have occurred. NOW THEREFORE, it is hereby found, determined, and resolved by the City Council of the City of Grand Terrace, as follows SECTION 1. Zone Change is not subject Project is not subject to environmental review pursuant to Section 15060(c)(2) of CEQA. SECTION 2. Zone Change 10-01 will not be detrimental to the health, safety, morals, comfort or general welfare of the persons residing or working within the neighborhood of the proposed amendment or within the city because the underlying Industrial zoning district will remain, the addition of the Floodplain Overlay District is consistent with adopted FEMA maps, the addition of the Agricultural Overlay District will allow the keeping of animals which has historically occurred in the Project Area, and new Chapter 18.77 will recognize the existing residences and allow them to be regulated under single family residential provisions. Therefore, no aspect of the Project will be detrimental to public health and safety. SECTION 3. Zone Change 10-01 will not be injurious to property or improvements in the neighborhood or within the city because it will not preclude the continued use and/or development of surrounding properties. SECTION 4. Zone Change 10-010 is consistent with the latest adopted General Plan because the General Plan Land Use Map designates the subject area as Floodplain Industrial and Exhibit 5-2 of the Public Health and Safety Element identifies the Project area as subject to flood hazards. Table 2.3 of the Land Use Element specifically states that "...existing residential uses shall be permitted and regulated under the requirements of the Low Density Residential land use designation..." and that "light agricultural uses shall be permitted including the keeping of animals with the approval of an Agricultural Overlay zoning designation". SECTION 5. The Zoning Map is hereby amended to add the Floodplain Overlay District and Agricultural Overlay District to the property shown on Exhibit 1 and attached hereto. SECTON 6. Chapter 18.77 entitled "Transitional Residential Uses and Strictures" is Page 2of5 hereby added to Title 18 of the Grand Terrace Municipal Code as described in Exhibit 2 attached hereto. SECTION 7. The City Council declares that it would have adopted this ordinance and each section, subsection, sentence, clause, phrase, or portion of it irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases or portions of it be declared invalid or unconstitutional. If for any reason any portion of this ordinance is declared invalid or unconstitutional, then all other provisions shall remain valid and enforceable. SECTION 8. This ordinance shall take effect thirty days from the date of adoption. SECTION 9. First read at a regular meeting of the City Council held on the 22°d day of June, 2010 and finally adopted and ordered posted at a regular meeting of said City Council on the 131h day of July, 2010. ATTEST: City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace and of and of the City Council thereof. the City Council thereof. I, Brenda Mesa, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Ordinance was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 9th day of February, 2010, by the following vote: AYES: NOES: ABSENT: ABSTAIN: City Clerk Approved as to form: City Attorney Page 3 of 5 c Exhibit 1 ZONE CHANGE 10-01 ASSESSOR PARCEL NUMBERS 0275-191-01, 0275-191-02, 0275-191-03, 0275-191-32, 0275-191-58, AND 0275-191-43. -ED ON /PTN . MAP 804-36-13F , PAR, 110 . 13 -391-13 ASSESSED 4N PAGE 22 _ 1 (53 j • . - 16001 90. c 06 Q 1 X Wu 11 �0' a 15.64 AC, 111� 1 Ptn. Lot 4 1. f 61) f+ 48)—MAP 4flp 1 12 AC. 35 11 , PA f 1 Ph. Lot 39 665.2 11 YAK 14a-1i-l5 Q m w PAR . N0 . 4 ,6 crs` 1 1 Lp 4.S. AC. �i + I „✓Y >., 706.8 518.41 -\ 11 31 •��::.'? qy_°.`J1_ ,. - fr nnc'; ff -! - �'f,l.`.{�i ,rIl CC Y+. ''te..f'#�:>. �' t ..:�'�'%"%wlY,��!`✓y.�%_1K�.r��;ya�r,:':,�x .�,.:✓ :.- f'�� =*'?�.,nY 7:r' .<rsx'a••a'.,Ya;c;:>, - `N " µ;,err.;�<,.•;::;',Q Z' .t.F=,. �y'` r: ' >. {�,�+re`.3,3r`:req _:»;." :,f;..;` 1,',"ter' : `''i`''`,yL.9f[;.bA�.'e' rz 1 `Or: n; „A 'N�` -'tr."•;x-ir:: S.Pw,='ir ^y�.�',:i:::_;;ii r.'iry��:r;>+X!s';=i A667 (28 �l V2 AC m X, Page 4of5 Exhibit 2 CHAPTER 18.77 TRANSITIONAL RESIDENTIAL USES AND STRUCTURES Chapter 18.77 Transitional Residential Uses and Structures Sections: 18.77.010 Purpose 18.77.020 Transitional Residential Uses Located in the Floodplain Overlay District Section 18.77.010 Purpose The purpose of this chapter is to regulate the continued use and operation of existing residential uses and structures located in the Floodplain Overlay District that were legally occupied as residential uses prior to the adoption of this ordinance. Section 18.77.020 Transitional Residential Uses Located in the Floodplain Overlay District A. Transitional residential uses and structures located in the Floodplain Overlay District for which applicable permits were properly obtained and occupied by a legal residential use established prior to the adoption of this ordinance may continue to operate and be occupied for residential purposes in accordance with the provisions for the R1-10, Low Density Single Family Residential District contained in Chapter 18.10 RH, Rl, R2 and R3 Residential Districts. B. Transitional residential structures for which applicable permits were obtained prior to adoption of this ordinance that were occupied by a legal residential use may be altered and/or expanded in accordance with the provisions for the R1-10, Low Density Single Family Residential District contained in Chapter 18.10 RH, R1, R2 and R3 Residential Districts and applicable regulations of the Grand Terrace Municipal Code. C. Transitional residential structures for which applicable permits were obtained prior to adoption of this ordinance that were occupied by a residential use that are damaged or destroyed may be rebuilt in accordance with the provisions for the R1-10, Low Density Single Family Residential District contained in Chapter 18.10 RH, R1, R2 and R3 Residential Districts. The rebuilding of a damaged or destroyed structure shall comply with the requirements of the Uniform Building Code, or any other health or safety requirements imposed by local, state, or federal law or regulation in effect at the time of rebuilding. D. Any interpretation of the provisions of this section shall be heard and resolved by the Planning Commission, subject to appeal to the City Council. Page 5 of 5 0 Attachment 2 Letter from Mr. Kevin Davis 9 1 g { MAY 2 5 2010 LMay 25,2010 L:«n,r No.650991 .City of Grand Terrace 22795 Barton Road 4711 Schaefer Ave. Grand Terrace,CA 92313 Chinn,California 91710 Phone:(909)628-3005(SW)894-9696 Re: Project: Zone Change 10-01 ` Fax: (909)464-1021 www.clslandscape.com Dewar Sandra Molina, I am writing this letter in regards to the letter I received regarding the zoning on 21712 Vivienda APN 0275-19102 and the property I own at APN 0275- 191-03. It is my understanding that the zoning adjustment in this area was • proposed to ease the M2 zoning laws in case of a flood or fli<e. The zoning is M2 on this whole area by giving an overlay to these residents. It guarantees they will not lose their homes in case they were flooded out.-(Being that they are in the flood zone.) Basically they are exempt from the M2 zoning if this provision is for that reason only I would agree, what I disagree with is if 0275-191-02.is being slide in on this provision. This property was sold and became a commercial M2 property 5 years ago. It cannot go aback and become residential homes again. This would affect my M2 land value and my ability to develope it someday. All I am asking is that your provision intent is to help the residents that live there and the homes that.are occupied not to provide a loophole to undermine the M2 zoning and its intent. Please respond in writing to me at 4711 Schaefer Ave,Chino Ca 9-1710, Sincerely, turn L.Davis President KLD/lah 1r yy tr h,i Vr. a1a'Fwsf •� ��V .. '• '+;�":_•�::..srJar..' _ e. - .V ''fw A.1�:::ua7L.ma-'Yr,�.iws< ..:a:a+a+an:SiS.r �S'`W.: _ �,,,•'w*� �'' rrl.... yr ; ��•-�y�� ."'^••. °'ytG h?s <,y`3 '. d§°t.i'' -,;'.:`r�ii:r,,,•.;Y,w r^'; ' --n—a.k s'• .r5 '�!'ti' 'f rS a 'xM :K.tY°.":.p"�T.w iY iyl?t �r'� �,ir+,� a;•- Oil o�=� .Y7tir ..,.�a+�^ x°.,. lr u • `a, ., .,: .,��.:' t r• _7w'e r �. .., �. _Y%.'. '&-'k...4¢�"' �?'`i, w 4, ..-•;ws,...^w� 3.i: _ ,� ,"Y'J'vl, M,s� ��, /'j!�^� 1� !�.°iM•l t�Y .. �i*�•:1'•�.:L�7;=.�,'.��.�'•�' >t..t t�Y i 77+'' '�;. •,.ni. .;t ,f� '{ri. a=:- ks�'F,rr•.::�„ tr r,a;,t'd•�$r,t0 �a,,F 3'i9a;::.; r�'!;v`^a�",+i,,•.,-�. f�f`P ,+, ,i;T-� p r::�S' _t•ta .4 �.�� ;.{�s. '1:�s f"y x}��6JF: ;�:•.{::.,s,.rt 4.p'. w_Z^ ro. is 'p��e'� �..'x. w..A *"''s'� t♦ 34::'r-�_ �Xw f: �, X Y -�+¢' .. R`';�(�;5'tir R,,; ?� 'T-j6-T Y a�, r .7 �:d'i;{r"'I -0'1 wsFd.`+' 'ty'`�~i :`•^ :'r:v ti4` `.y;- '''r,�,w d•h...;i._� ih'7�'s.. :r '-t��.x ,s i�d � ;„f :� ,'.y".;Qc. .,i.. �•t.s;.�f�r `_� .x�°'r„`� ra.s �.�= ��•^.rc•..•,,: r.. t_. +� r.a •� +his'+' @,�';' °�tk..=rr,.` I* .�.I c1# a t e`.y.�^J �• '('ti4'��7]�r Ll, }..aty�j� ,�'a•s,�-iy�y,`�`��,�.1`,£Y�."„� g„� �F � .�i 415z f"r 48' �+!�V •�'�.YF�.y,,,.... _ --:r_ f��.s T�=.�::"�$,o;e,�:�;.rj�f,� �� , �'� ',3'wd�r. rF• 'i'-".'.. 'f.:aA•i;,1+�•^a'Y„yep�'�`r•`q�--_.= d..•�,.'y�.� 1' I Z' il'l'. �yeRl:." -1..K.;.•Fr�'•�.a.'�„3��ry♦ki��.'�f}�i`-.}��y+.,y��,J� `'1 . 7, .,� �#.�.° ,��, ' �2 s� �t�.e�d'a.SS�-��ri WW,� ar-A�J•'_ �'•�',t b"'YY�.�S M' .a�aS%£ 6i+we,�. r,o•snre' ^ A''X! +ti K:-' '`� r- �pl��`}s'r .ji}°;°j,'r,. r� "�'i.a..�"7,�^,-'�"xt3..t'M `'�.5�;1...Lv" �,;a;e.j��a' .,�•,.,� i' � utiz' �~ iv �y '.� t� i•,t'f ,`,t~ 't"` `'µ ;:�`,K:,, '-.F`s`.A;4.'p'« +�rra„'•',�".�pf....""''hc i'g"'� '"""'.v' �`i 'f'- 's. tx i'e„P' k o� dq°` , '• Z 'i{'S '��, .•`"'. .7;;ky,'i"' ��:v�� .pl,k�t�'t£xx��#{�-,•.'" q°`a 'L, + a � �'��F.'^a. •s!i�',, i.#:o+. sL:b. t, ,�✓ ..SB h �d"'t�'t'�, vGt,;'' ,,�, t': ,�c;i��k,�+ �t f�'�J u'"'�"�`»dl'. �'�r r•?mQiiy�d•� .. �'6+a"y,,.f.�• `5°Y° r�'.. y''�'-yo t, ami,rC•It7 E.� U i �' •.B,t> 4 yie�:*.,\;1 9 "'r�VY<'x ��'L..h d`^aJ.{y d� r r. r 9r.*o"�`+ ..�,' �:.:-,r''rt. ,i'm�:.-;"rv�.,`'ri •t:.,'3.' ::+. ,� Y mot' z + +� a.��`�'�n �' � Ce:.:::t`�" "�,.x^-'' ,a•, ttSx;° ''�'%�>r%# tit +,� � �,'�!ri' { ,,�tvv"�' may'`^ s .Af k�v,-a"vC, �,•.•;.::{.': � ui 1 -��t2�'$'-.°r°'� ��*"r,.M�Y ai,�PiJ°'�r�dAi� .a� �j'-a,+ � � �'�.+5��' ..Zy.tKd.�,►�c� "+7��',Y,�',x��ir. ..p' }�'�.{�.,+Ji,�-,r.- dbr,M, n,p 1 •;'' ''i of ,!•td`` , W' 1°, I`' - M .^{y�0•:+ rv-n,� M,�. � "rW 'W 4Saa� r °':�S.+ 7Sa x AaaX, r• ;,.I$" k:L'F�'..�.�y��r�Yt��r�p�`,t"a`� `p ,a+nr.""-, h4s�r_9'.i'r'J:t"Pf•� y-^i:.te:4 i� .,xzi''}i.-.�,. t ,,i?cv.�'s��j�' i`�4'{,�i.. S :3o r'�g'y�D�.c,,;cw•:1y;., �, ,�? ,�?. .- 1�•-y., 09 .�.qvX,��sa''c•°,:�-;�r�sg =�' .�a"� .t�;s°Tiu Ziff Nt '!. � LG{ -} �a%�:�. �� "+< , '<i.:.,�u�:V��'•i:&wP".-Li�`:y.y#``r". c�,.;'G' 4 '7'�s�` mA='sr. "vt ;?' r �`!' «,',•'+!1 y.,�ty+`,+,yb'�♦ap'6 ?tx�2 {'"w��,IC..pf �tf`��ai;�`r~' ,; ?'+ut'. ,t}at�'� a+,yA'�..b,'�;`�"r•`�`,��e =« . ifidr'sf'°y''�N'µCRi'v�r9 xW, jt''W '' * �} ea, r+ , x "at''at• 'Yf ado !`p> '��;4. »�l• }' � � .� 4 .5 •/• '�M1„ +� ��'A'�, �,4/.3' vSw'��'��tRn:�p'•' .Sev. �P r 7 iV+i+"i#;:, -.,»,ii`�i � . air L"zK'"�,�,'..,3;tr"�'`'��*'�i�:q.�:"�}- �,•+C' ��x` n` .z ,j �• �: I fy., i. YA'' 19 ..tabj �' •'�•` 44'' 4p �}•. 't�,, k2`r ,y,�'�f; .rx -'a"-K tif" •KP _'i 'tYt ,° ,1cS. 9 7 rr�;•�' z�r. ^"s: '3`�'s�L._ 4J»t • �" . v';:'7`. sT .i< .r p t`y�y;?'y .)p-,sy:, `g✓ sx nsS ''^'m te',-.7''+ei=.a._p "+.._�,(''f •f. r�'¢"`•'#s'•. Y�« ��, r• s,' Y. �t•�;"e,�'a y�.,S�p7�1'.CG;t '�;c"•�_..�i L'•P!P�;1�i2;"^� �•. .f - .:t �f„� x°,= +e k 5'�e L:.'e"a;,;,; ;�;�;a==: • zc.�:R, �,•,."d .a"z' :£.- �r�•�N.�.�w�L.S�,,'x:'1=J��4� .-, �:� ra,.�tt'4''L T�.,i..N-..;.-' �`. t` ��,;?'..��'.;�•�irz,>��'�li�':r<r - '�h%+� � .sue. 'a`. 'r a•'.S';�.. •��4,>;* �� =:�-�w� L#�, � r � . i�.. 2 smg r7,�'�i'-e�M:�' : y.r,.. v1a F„'�`•�' i >,7 3.'N: �� ",. �, '��4^=i�y�r I '•s ��`3«i' ?C�w,,�� -j.. s' .y to - '*��• 'ni.',��;. w 9.��.a •,n:'" fir,'". Y f�r��±.4<S"%4 "l�rn.,.rrJ•,t' .la�//•��y� _ 4.._�,,'�l+'_ �� < �i`` 5�,. •L.aw�:.Ir E' #Y%, y� 11, r#<z ..� ;1.1'ir. ,4 "`"`'s.. • z , , .. .ajr Lj ,ref ��t'Qi�"f`:' •'Qo--.V� f}:jy.:�;r-L�t tr�r1 x j t� '<'{. aF„„'?„,�.r'ri�yq+ctr�� dt'„^t,�b :,�"•� 7 �,si � :r% { :s.8; S�, e' '4-7,��fsi�n,i'.��k'r1d+� � y�I°'~'<w:n�'F•�;4',"•:�+w�'oJ'�..�""�-",S �s' `�7� }. '�� ffffff i- �,r'�:,.•3-z•,�v;'.-�,`,r:� %*P• .�' «a"" et, c.f x ,.5•� �' �";*"";..'�'`�,.a. 17 FY 2010-11 City Budget Adoption June 22, 2010 Page 1 + AGENDA REPORT ALIFOftNIA MEETING DATE: June 22, 2010 Council Item(X) CRA Item ( ) TITLE: Fiscal Year 2010-11 City Budget Adoption and Loan Agreement with the Community Redevelopment Agency (CRA)Resolution PRESENTED BY: Bernie Simon,Finance Director RECOMMENDATION: Adopt the Fiscal Year 2010-11 City Budget Resolution and Loan from the CRA to the City Resolution BACKGROUND: On May 25, 2010, the City Council conducted a budget workshop review of the proposed City budget for Fiscal Year 2010-2011 (FY 2010-11). A budget hearing was conducted at the Jregularly scheduled Council meeting on June 8, 2010. No changes were recommended to proposed budget. DISCUSSION: The City budget includes the General Fund, Special Revenue Funds and Capital Projects Fund. For FY 2010-11, the City budget consists of proposed expenditures of$8,353,167 supported by estimated revenues of $7,651,761, plus the use of fund balance reserves. The proposed City budget has a combined deficit of$701,406 comprised of shortfalls in the General Fund, Park Fund, Traffic Safety Fund and Waste Water Disposal Fund. The ending combined City fund balance reserves will be $6,676,695, including reserve designations. The FY 2010-11 General Fund budget consists of proposed expenditures of $4,843,812, including transfers out, supported by estimated revenues of $4,404,539. The General Fund budget has a deficit of$439,273- with a projected ending fund balance reserve of$3,455,590. The General Fund Reserve includes $1,581,501 in available funds and a contingency reserve of $1,210,953 and a designated reserve of$658,136 for General Fund debt owed to the Community Redevelopment Agency. The General Fund deficit of$439,273 is anticipated to be reduced by $57,109 due to additional budget savings identified in the current fiscal year. The $439,273 budget shortfall includes the full 7 2% increase in the law enforcement services contract with San Bernardino County. Sheriff's deputies and other County law enforcement employees recently voted against labor COUNCIL AGENDA ITEM NO.7j=} 1 h Y 201 0-1 1 Uity Budget Adoption June 22, 2010 Page 2 contract concessions which would have reduced the amount of the increase in the City's law enforcement services contract by approximately $70,000. The FY 2010-11 Special Revenue Fund budget includes proposed expenditures of$2,467,741, including transfers out, supported by estimated revenues of$2,300,619. The proposed Special Revenue Fund budget has a deficit of$167,122 with a projected ending fund balance reserve of $3,316,376. The Special Revenue Fund reserve includes $2,296,116 of available funds and a Waste Water designated reserve of$1,020,260 for interagency capital funds. The Traffic Safety Fund is projected to have a negative balance due to the "catch-up" of contract amounts owed to Redflex for the red-light camera fines. The FY 2010-11 Capital Projects Fund budget consists of proposed expenditures of$1,041,614, including transfers out, supported by estimated revenues of $946,603. The proposed Capital Projects Fund budget has a deficit of$95,011. The deficit is in the next Barton Bridge project phase for which the City's has not yet designated a funding source. Staff is pursuing funding alternatives which could include Federal funds or redevelopment funds. A summary of the City budget for Fiscal Year 2010-11 is presented in the following three tables. CITY REVENUE AND EXPENDITURES Table 1 Fund Revenue Expenditures Surplus (Def cit) General Fund 4,404,539 4,843,812 439,273 Special Revenue 2,300,619 2,467,741 (167,122 Capital Project 946,603 1,041,614 951011 Total $7,651,761 $8,353,167 $701,406 CITY REVENUES BY FUND AND CATEGORY Table 2 Revenue General Special Capital Total Category Fund Revenue Projects Funds Taxes 2,206,825 0 0 2,206,825 Lic/Permits 591,710 0 0 591,710 Inter ov. 38,000 442,823 91,500 572,323 Interest/Rents 61,664 27,400 0 89,064 Other 30,350 244,835 0 275,185 Grants 4,177 62,781 855,103 922,061 Fees/Charges 1,166,813 1,481,300 .0 2,648,113 DIF 01 6,000 0 6,000 Resid. Rec Agr 300,000 0 0 300,000 Transfers — In 5,000 35,480 0 40,480 Total $4,404,539 $2,300,619 $946,603 $7,651,761 s lei 3w.>:'. �lS.J�`t ..ei.�� 7 h Y 20 1 U-1 1 City budget Adoption June 22, 2010 Page 3 CITY EXPENDITURES BY FUND AND CATEGORY Table 3 Expenditure General Special Capital Total Category Fund Revenue Projects Funds Salaries/Benefits 2,106,403 218,378 0 2,324,781 Maintenance Operations 1,053,135 1,301,874 0 2,355,009 Travel/Training 9,508 0 0 9,508 Prof/Contracts 2,145,139 270,131 0 2,415,270 Depreciation 0 99,000 99,000 Debt Service 0 0 0 0 Capital Pre'/Other 43,354 315,781 1,041,614 1,,400,749 Cost Alloc (549,207) 171,077 0 (378,130) Transfers-Out 35,480 91,500 0 126,980 Total $4,843,812 $2,467,741 $1,041,614 $8,353,167 A summary of the City Reserves (fund balance) for Fiscal Year 2010-11 is presented in Table 4 through Table 7. The first shows the available City Fund Balance Reserves of $3,787,606 including changes due to changes in the reserve designations. The second table shows changes to reserve fund designations. The third table below recaps the total overall City Fund Balance Reserve of$6,676,955 less Designated Reserves of$2,889,349 to obtain the projected ending available City Fund Balance Reserve of$3,787,606. CHANGES IN CITY FUND BALANCE RESERVE Table 4 Fund Beginning Revenue Expenditures Changes Ending Fund (To)/From Available Balance Designations Fund Balance General 1,264,118 4,404,539 4,843,812 761,656 1,586,501 Special Revenue Funds Street Fund 1,545,172 4,000 91,500) 0 1,457,672 Storm Drain 94,123 500 (0) 0 94,623 Park Fund 152,503 7,250 16,629 0 143,124 AB3229 COPS 0 100,000 (100,000) 0 0 Air Quality Fund 34,804 14,350 700 0 48,454 Gas Tax Fund 65,987 364,303 353,459) 0 76,831 Traffic Safety 96,780 85,000 85,650 0 97,430 Facilities Dev 161,609 800 0) 0 162,409 Measure I 66,888 145,500 97,342) 0 115,046 Waste Water 424,439 1,501,800, 1,645,615 0 280,624 CDBG 0 62,781 (62,781) 0 0 LLMD 14,493 14,335 14,065 0 14,763 Special Revenue 2,463,238 2,300,619 (2,467,741) 01 2,296,116 h Y 2010-11 Uity Budget Adoption June 22, 2010 Page 4 CHANGES IN CITY FUND BALANCE RESERVE (continued) Table 4 Fund Beginning Revenue Expenditures Changes Ending Fund (To)/From Available Balance Designations Fund Balance Capital Projects Fund Bike Lane Fund 0 0 0 0 0 Street Improvements 0 91,500 91,500 0 0 Barton Bride 0 855,103 (950,114) 0 (95,011) ( i Capital Projects 0 946,603 1,041,614 0 95,011 Total F $3,727,356 1, $7,651,761 $8,353,167 $761,656 $3,787,606 CHANGES IN GENERAL FUND BALANCE RESERVE Table 5 Fund Beginning Changes Ending Fund To/(From) Available Balance Designated Fund Reserves Balance Emergency Contingency 0 1,210,953 1,210,953 CRA Loan Repayment 2,630,745 (1,972,609) 658,136 Total 2,630,745 761,656 1,869,089 TOTAL CITY FUND BALANCE RESERVE AVAILABLE ENDING FUND BALANCE RECAP Table 6 Fund Fund LESS: Ending Balance Designated Available 6-30-2011 Reserves Fund Balance General Fund 3,455,590 1,869,089 1,586,501 Special Revenue 3,316,376 1,020,260 2,296,116 Capital Projects 95,011 0 95,011 Total $6,676,955 1 $2,889,349 $3,787,606 TOTAL CITY FUND BALANCE RECAP Table 7 Fund Beginning Revenue Expenditures Designated Ending Available Reserves Total Fund Fund Balance Balance General Fund 2,025,774 4,404,539 4,843,812 1,869,089 3,455,590 Special Revenue 2,463,238 2,300,619 (2,467,741) 1,020,260 3,316,376 Capital Projects 0 946,603 (1,041,614) 0 (95,011) Total $4,489,012 $7,651,761 $8,353,167 $2,889,349 $6,676,955 FY 2010-11 City Budget Adoption June 22, 2010 Page 5 FISCAL IlV1PACT: The City Council's adoption of the City budget for Fiscal Year 2010-11 will result in the following: • General Fund Revenue $4,404,539 • General Fund Expenditures and Transfer Out$4,843,812 o Change in General Fund Balance of ($439,273) o Projected Overall Ending Fund Balance at 6-30-2011 of$3,455,590 o Projected ending available General Fund Balance Reserve at 6-30-2011 of $1,586,501 o Proposed Designated General Fund Balance Reserve at 6-30-2011 of$1,210,953 for Contingency Reserve o Proposed Designated General Fund Balance Reserve at 6-30-2011 of$658,136 for CRA Debt. ❖ Special Revenue Fund Revenue$2,300,619 ❖ Special Revenue Fund Expenditures and Transfer Out $2,467,741 o Change in Special Revenue Fund Balance of($167,122) o Projected Overall Ending Fund Balance at 6-30-2011 of$3,316,376 o Projected Ending available Special Revenue Fund Balance at 6-30-2011 of $2,296,116 o Projected Designated Special Revenue Balance Reserve at 6-30-2011 of $1,020,260. ✓ Capital Project Revenue/Transfer in of$946,603 ✓ Capital Project Expenditures $1,041,614 o Change in Capital Project Fund Balance of ($95,011) o Projected Ending Capital Project Fund Balance at 6-30-2011 of($95,011). ❖ Overall City combined Revenue and Transfer in of$7,651,761 ❖ Overall City combined Expenditures and Transfer out of$8,353,167 •:• Overall change in City combined Fund Balance Reserve of($701,406) ❖ Projected overall available City combined Fund Balance Reserve at 6-30-2011 of $3,787,606 ❖ Projected overall designated City combined Fund Balance Reserve at 6-30-2011 of $2,889,349. FY 2010-11 City Budget Adoption June 22, 2010 Page 6 Respectfully submitted, 7 Bernie Simon, Finance Director Manager Approval: Betsy . Adams City Manager ATTACHMENTS: Attachment 1: City Budget Resolution Attachment 2: City Repayment of CRA Loan Resolution Attachment 1 City Budget Resolution 1 RESOLUTION NO. 2010- A RESOLUTION OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING A BUDGET FOR FISCAL YEAR 2010-11 WHEREAS,the City of Grand Terrace is a general law city incorporated under the laws of the State of California; and WHEREAS,the City of Grand Terrace operates on a fiscal calendar year beginning on July 1't of each year and ending on June 3&of the next year; and WHEREAS,the City of Grand Terrace wishes to adopt a budget for the fiscal year 2009-10 for expenditures based on estimated revenues and available fund balance reserves; and WHEREAS, staff has presented an operating and capital budget containing the General Fund, Special Revenue Funds and Capital Funds to meet the needs of the citizens of the City of Grand Terrace; and NOW THEREFORE,the City Council of the City of Grand Terrace does hereby resolve, declare, determine, and order as follows: Section 1. The budget for Fiscal Year 2010-11, a copy of which has been filed in the City Clerk's office, is hereby adopted with projected beginning available Fund Balance reserves of$1,264,118, and designated reserve funds of $2,630,745, total General Fund expenditures of$4,843,812 including transfers-out, to be funded by estimated revenues of$4,404,539 including transfers-in. Special Revenue Fund budget is adopted with beginning Special Revenue Fund Balance reserves of$2,463,238, and designated reserve funds of $1,020,260 total Special Revenue Fund expenditures'of$2,467,741 including transfers-out, to be funded by estimated revenues of$2,300,619 including transfers-in. Capital Projects Fund budget is adopted with beginning Capital Projects Fund Balance of$0, total Capital Projects Fund expenditures of $1,041,614 including transfers-out,to be funded by estimated revenues of $946,603 including transfers-in. A summary of the City Budget by fund is referenced in"Exhibit A. Section 2. Establish General Fund Balance Reserve Designations: a) Contingency Reserve $1,210,953 and, b) Reserve for CRA Debt $658,136. 2 Section 3. City Council authorizes the City Manager to make budget adjustments to the adopted budget to reallocate appropriations between departmental activities. Only the City Council, by motion and affirmative majority vote, by minute action or by resolution, may make increases and decreases in estimated fund revenues and fund appropriations. PASSED, APPROVED, AND ADOPTED this 22`d day of June, 2010. Attest: City Clerk Mayor City of Grand Terrace A 1 RESOLUTION NO. 2010- A RESOLUTION OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING A BUDGET FOR FISCAL YEAR 2010-11 "EXHIBIT N' CHANGES IN CITY FUND BALANCE RESERVE Fund Beginning Revenue Expenditures Changes Ending Fund (To)/From Available Balance Designations Fund Balance General 1 1,264,1181 4,404,539 4,843,812 761,6561 1,586,501 Special Revenue Funds Street Fund 1,545,172 4,000 (913500) 0 1,457,672 Storm Drain 94,123 500 0 0 94,623 Park Fund 152,503 7,250 16,629) 0 143,124 AB3229 COPS 0 100,000 100,000 0 0 Air Quality Fund 34,804 14,350 700) 0 48,454 Gas Tax Fund 65,987 364,303 353,459 0 76,831 Traffic Safety (96,780) 85,000 85,650 0 (97,430) Facilities Dev 161,609 800 0 0 162,409 Measure I 66,888 145,500 97,342 0 115,046 Waste Water 424,439 1,501,800 1,645,615) 0 280,624 CDBG 0 62,781 62,781 0 0 LLMD 14,493 14,335 (14,065) 01 14,763 Special Revenue 2,463,238 2,300,619 2,467,741 01 2,296,116 Capital Projects Fund Bike Lane Fund 0 0 0 0 0 Street Improvements 0 91,500 91,500 0 0 Barton Bride 0 855,103 (950,114) 0 95,011) Capital Projects 0 946,603 1,041,614 0 95,011 Total $3,727,356 1 $7,651,761 $8,353,16 $761,6561 $3,787,606 CHANGES IN GENERAL FUND BALANCE RESERVE Fund Beginning Changes Ending Fund To/(From) Available Balance Designated Fund Reserves Balance Emergency Contingency 0 1,210,953 1,210,953 CRA Loan Repayment 2,630,745 1,972,6 99 658,136 Total 2,630,745 761,656 1,869,089 1 r5 2 TOTAL CITY FUND BALANCE RESERVE AVAILABLE ENDING FUND BALANCE RECAP Fund Fund LESS: Ending Balance Designated Available 6-30-2011 Reserves Fund Balance General Fund 3,455,590 1,869,089 1,586,501 Special Revenue 3,316,376 1,020,260 2,296,116 Capital Projects (95,011) 0 (95,011) Total 1 $6,676,9551 $2,889,349 1 $3,787,606 TOTAL CITY FUND BALANCE RECAP Fund Beginning Revenue Expenditures Designated Ending Available Reserves Total Fund Fund Balance Balance General Fund 2,025,774 4,404,539 4,843,812 1,869,089 3,455,590 Special Revenue 2,463,238 2,300,619 (2,467,741) 1,020,260 3,316,376 Capital Projects 1 0 946,603 1,041,614 0 95,011 Total $4,489,012 $7,651,761 $8,353,16 $2,889,349 $6,676,955 11 Attachment 2 City Repayment of CRA Loan Resolution 1: 1 RESOLUTION NO. 2010- A RESOLUTION OF THE CITY OF GRAND TERRACE, CALIFORNIA, LOAN AGREEMENT WITH COMMUNITY REDEVELOPMENT AGENCY FOR FY 2010-11 WHEREAS,the City Council has considered a formal loan with the Community Redevelopment Agency(Agency)through the budget process; and WHEREAS,the City owes a cumulative amount of$4,606,950 to the Community Redevelopment Agency through advances to the City, allocation of interest due on advances and allocation of prior tax increment pass through to the City was not allowed under the Health and Safety Code without the determination of benefit to the project area as required under Section 33445; and WHEREAS,the City has limited ability to repay and observes that repayment of an amount more than the City is able to budget may be detrimental to the City, as well as the Agency; and WHEREAS,it is the intention of the City and the Agency that repayment be based on a fourteen year amortization schedule; and WHEREAS,the City is offering to transfer of property with an estimated market value of$138,000 from the General Fund and the City General Fund will forgive an unpaid balance of a loan amount due to the City in the amount of a $267,622 in consideration towards the first payment and part of the second payment due; and WHEREAS,the City is constitutionally precluded from committing repayment from future revenues; and NOW THEREFORE,the City Council of the City of Grand Terrace does hereby resolve, declare, determine, and order as follows: Section 1. Loan amount owed to Agency is $4,606,950. Section 2. Payments due to the Agency shall be based on a 14 year amortization schedule, subject to availability of City funds. Section 3. Loan amount will accrue interest at the rate Local Agency Investment Fund rate(LAUF). Section 4. City will offer property or other considerations toward the repayment of the loan amount. Section 5. A formal loan agreement and a budget appropriation will be done at future date. 12 . 2 PASSED, APPROVED, AND ADOPTED this 22nd day of June, 2010. Attest: - J City Clerk Mayor, City of Grand Terrace City of Grand Terrace Approved as to form; City Attorney 1. r AGENDA REPORT .�LIFORVIA MEETING DATE: June 22, 2010 Council Item(X) CRA Item( ) TITLE: Landscape& Lighting Assessment District 89-1, for fiscal year 2010-2011. PRESENTED BY: Richard Shields, Director of Building& Safety/Public Works RECOMMENDATION: 1. Adopt the attached resolution ordering the City Engineer to prepare plans, specifications, cost estimates, diagrams and assessment reports, (Exhibit"A"). 2. Adopt attached Resolution approving Engineer's Report. 3. Adopt attached Resolution of Intention. BACKGROUND: In 1989 the City Council required developers to form an Assessment District for the purpose of maintaining the landscaping and lighting as required by the conditions of approval. Subsequently, two other developments were required to be included in this program. The developments were annexed to the original Assessment District as Annexation No. 1. The 89-1 District boundaries of the Landscape and Lighting Assessment District are the boundaries of Tract 13364. Filed in Map Book 203, pages 89 through 92, records of San Bernardino County. The boundaries of Annexation No. 1, are the boundaries of Tract 14264 and 14471, filed in Map Book 242, pages 17 and 28 and Map Book 237, page 41 and 42 respectively of said County. DISCUSSION: Each year an Engineer's Report is prepared and considered by City Council for a levy of annual assessment for maintenance and operation of the District. Assessments for each parcel are made in the same manner and at the same time as payments are made for property taxes for each Property. The annual report takes into consideration costs of operation and maintenance for the previous year and the amount assessed along with projects cost of operation and maintenance for the COUNCIL.AGENDA ITEM NO. �-� coming fiscal year. Based on the costs and estimates, credits are given for any funds assessed over and above the cost of operation and maintenance for the costs incurred over and above the previous year. These costs are then spread to the benefitting properties. Staff has reviewed the expenditure for fiscal (2009-2010) year, based on our best estimate, the costs of operation and maintenance should approximately equal the assessment levied and collected. It is our estimate that these costs and assessments should remain the same for the coming fiscal year. Servicing and administration of the City's landscape maintenance program shall be according to the provisions of the Landscaping and Lighting Act of 1972, Part 2, Division 15, of the Street and Highways Code of the State of California. The proceedings will be conducted under the Landscaping and Lighting Act of 1972, Part 2, Division 15, Sections 22500 through 22679, of the Streets and Highways Code of the State of California. FISCAL IMPACT: Attached as Exhibit A, is a copy of the Engineers Report for Fiscal Year(2010-2011), along with the Order of Procedures and copies of the resolutions proposed for adoption. Respectfully submitted, Richj&d Shiel irector of Building& Safety/Public Works Manager Approval: Betsy,-Adams City Manager ATTACHMENTS: 1. Order of Procedure. 2. Instruction Sheet. 3. Resolution Ordering Preparation of Engineer's Report. 4. Resolution Approving Engineer's Report. 5. Resolution of Intention. x 7 f ', t aL i .t„j�.'t !'i�.�: � .'fit�,i L.,a,.1�' .l i•..i o� y .K, EXHIBIT "A" 3 3 CITY OF GRAND TERRACE ENGINEER'S REPORT FOR LEVY OF 2010 - 2011 F.Y. ANNUAL ASSESSMENTS IN LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT 89-1 QAo ss ,� No. Z C 60 sir Exp. 2 �OF c Prepared by: Carlos Zamano June 2010 W.O. # 12.515 TABLE OF CONTENTS PAGE INTRODUCTION 2 ENGINEER'S REPORT PART A-Plans and Specifications 6 PART B - Estimates of Costs 8 PART C -Assessment Roll 12 PART D -Method of Apportionment of Assessment 13 PART E- Property Owners List 14 PART F- ASSESSMENT DIAGRAM 19 5 ENGINEER'S REPORT LANDSCAPING AND LIGHTING DISTRICT NO. 89-1 GRAND TERRACE 2010- 2011 F.Y. ANNUAL ASSESSMENT The undersigned respectfully submits the enclosed Engineer's Report as directed by the City Council. DATED: �, 1 .ENGINEER OF WO No. By: * r Exp. Z Carlos Zamano I HEREBY CERTIFY that the enclosed Engineer's Report,together with Assessment an Assessment Diagram thereto attached, was filed with me on the day of Clerk of the City of Grand Terrace Grand Terrace, California By: Brenda Mesa , I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment and Assessment Diagram thereto attached, was approved by the City Council of the City of Grand Terrace, California, on the day of , 2010. Clerk of the City of Grand Terrace Grand Terrace, California By: Brenda Mesa Page 1 INTRODUCTION , The City Council of the City of Grand Terrace adopted it's General Plan with various elements to provide guidelines for orderly development within the community. The City Council further adopted ordinances and regulations governing the development of land providing for the installation and construction of certain landscaping, lighting and appurtenant facilities to enhance the quality of life and to benefit the value of property. The requirement for the construction and installation of landscaping, lighting and appurtenant facilities is a condition of approval for development and is a requirement of issuance of a permit for the construction of any residential, commercial, industrial and planned unit development. Landscaping and appurtenant facilities generally include trees, shrubs,plants, turf, irrigation systems, and necessary appurtenances including curbs, hardscape, monumentations, fencing ' located in public right-of-ways, medians, parkways, and/or easements adjacent to public right-of- ways, in and along public thoroughfares and certain designated primary and secondary arterials. Lighting and appurtenant facilities includes poles, lighting fixtures, conduits and the necessary equipment to maintain, operate and replace a lighting system at designated intersections, in medians,parkways and adjacent to certain public facilities in and along certain streets, right-of- ways and designated lots. The installation of landscaping and lighting systems and the construction of the necessary appurtenant facilities is the responsibility of the property owner/applicant, as conditions of approval of a development application. The City may cause the installation by property owners directly, or accept financial arrangements for installation of these facilities. The cost of servicing, operation,maintenance, repair and replacement of the landscaping, lighting and appurtenant facilities in turn becomes the responsibility of the benefitting properties. The owners/applicants petitioned for formation of the Landscaping Lighting Assessment District and/or annexation. These have been completed, and will increase the City's obligation for maintenance and servicing. The City of Grand Terrace is administering a lighting system for the benefit of all parcels of land within the City. The lighting benefit is directly related to public safety and property protection. These benefits have been studied widely, locally, regionally and nationally. Page 2 The City has formed Landscaping and Lighting Assessment District 89-1 and subsequently annexed other parcels as Annexation No. 1 to said District to insure a fair and equitable levying of the necessary costs of servicing and maintenance of the respective facilities,which in turn will enhance the value of each and every parcel in the District directly and collectively. The 89-1 District Boundaries of the Landscaping and Lighting Assessment District are the boundaries of Tract 13364 filed in Map Book 203,Pages 89 through 92, Records of San Bernardino County. The boundaries of Annexation No. 1 are the boundaries of Tracts 14264 and 14471, filed in Map Book 242, Pages 17 and 18, and Map Book 237, Pages 41 and 42, respectively, of said County. �7 Servicing and administration of the City's landscape maintenance program shall be according to the provisions of the Landscaping and Lighting Act of 1972,Part 2, Division 15 of the Streets and Highways Code of the State of California. This report is being prepared to provide for the annual assessment within these boundaries. Payment for the assessment for each parcel will be made in the same manner and at the same time as payments are made for property taxes for each Property. The proceedings will be conducted under the Landscaping and Lighting Act of 1972, Part 2, Division 15, Sections 22500 through 22679, of the Streets and Highways Code of the State of California. This annual Report is presented for the purpose of levy of annual assessment to the above described properties for the purpose of maintaining the lighting and landscaping during the fiscal year 2010 - 2011. This report contains the necessary data required to conduct the proceedings and is submitted to the Clerk of the City for filing. Page 3 Q CITY OF GRAND TERRACE ENGINEER'S REPORT PREPARED PURSUANT TO THE PROVISIONS LANDSCAPING AND-LIGHTING ACT OF 1972 SECTION 22500 THROUGH 22679 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE FOR ANNUAL ASSESSMENTS F.Y. 2010-2011 Pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of California, and in accordance with the Resolution of Intention,being Resolution No.'s adopted by,the City of Grand Terrace, State of California, in connection with the proceedings for: GRAND TERRACE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 89-1 AND ANNEXATION NO. 1 TO SAID DISTRICT, hereinafter referred to as the"Assessment District' , I, Carlos Zamano, the duly appointed ENGINEER OF WORK, submit herewith the "Report"consisting of six (6)parts as follows: PART A Plans and Specifications for the proposed improvements are filed herewith and made a part hereof. Said plans and specifications are on file in the Office of the Clerk of the City. PART B An estimate of the cost of the proposed improvements, including incidental costs and expenses in connection therewith, is as set forth on the lists thereof, attached hereto, and are on file in the Office of the Clerk of the City. PART C An assessment of the estimated costs of the improvements on each benefitted lot or parcel of land within the Assessment District. ' PART D A proposed assessment of the total amount of the costs and expenses of the improvements upon the several lots and parcels of land within the Assessment District, in proportion to the estimated benefits to be received by such lots and parcels, is set forth upon the assessment roll filed herewith and made part hereof. Description of the work for the proposed improvements and description of all right-of-way, easements and lands to be acquired, if necessary. Page 4 9 PART E A list of the names and addresses of the owners of real property within this Assessment District, as shown on the last equalized roll of the Assessor of the County of San Bernardino which are incorporated herein by reference.' PART F The Diagram of the Assessment District Boundaries showing the exterior boundaries of the Assessment District, and the lot dimensions of each lot or parcel of land within the Assessment District has been submitted to the Clerk of the Agency, a facsimile is included herein. The lines and dimensions of each lot or parcel within the Assessment District are those lines and dimensions shown on the maps of the Assessor of the County of San Bernardino, for the year when this Report was prepared and are incorporated by reference herein and made part of this Report. Page 5 PART A PLANS AND SPECIFICATIONS The installation of planting, landscaping, irrigation systems, lighting and the construction of appurtenant facilities to be operated, serviced and maintained, is more specifically described herein whereas,the landscaping and lighting facilities have been or will be provided by developers as a condition of subdivision of land, on part of the Conditional Use review and approval process. The facilities to be maintained and serviced are generally described as follows: DESCRIPTION OF IMPROVEMENTS FOR GRAND TERRACE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 89-1 The improvements are the operation,maintenance and servicing of landscaping, lighting and appurtenant facilities described as follows: 1. Tract 13364 (a) Landscaping Landscaping,planting, shrubbery, trees, turf, irrigation systems, monuments, hardscapes,walls, fencing and appurtenant facilities in public right-of-ways and easements within the proposed boundary of said Assessment District. The locations of landscaping and appurtenant facilities are depicted on the Assessment Diagram as shown in Part F, herein. (b) Li tin Poles, fixtures,bulbs, conduits, equipment posts and pedestals,metering devices and appurtenant facilities as required to provide lighting in public right-of-ways and easements within the proposed boundaries of said Assessment District. 2. Tract 14264 (a) Landscaping Landscaping, planting, shrubbery, trees, turf, irrigation system and appurtenant facilities within the Gage Canal right-of-ways. During the fiscal year 2010-2011, responsibility for the maintenance of these facilities shall remain with the developer. Water shall be supplied by and paid for through developer's meter and no costs shall be shown on the tax rolls as assessments for the landscape maintenance during fiscal year 2010-2011. Page 6 11 (b) Li tin Poles, fixtures, bulbs, conduits, equipment, posts,pedestals, metering devices and appurtenant facilities as required to provide lighting in public right-of-ways and easements within the proposed boundaries of the District. A total of 7 street lights are included in the boundaries of this development. 3. Tract 14471 (a) Landscaping Landscaping,planting shrubbery, trees, and vines with Lot"A„of said Tract 14471, along with irrigation system for the improvements within Lot «A„ (b) Lighting Poles, fixtures, conduits, equipment, posts,pedestals,metering devices and appurtenant facilities as required to provide lighting in public right-of-ways and easements within the boundaries of the District. A total of 6 street lights are maintained within the boundaries of this development. Page 7 17 PART B ESTIMATE OF COST The cost of maintaining improvements for Fiscal Year 2009-2010 as described in Part A are summarized as follows: Tract 13364 1. Energy Costs - Street Lighting $ 800.00 2. Landscaping (a) Water Supply 800.00 (b) Mowing and Trimming, etc. 2,400.00 (c) Replacement Parts 0.00 3. Contingencies (a) Legal 1,200.00 (b) Engineering 426.58 (c) Auditor Controller Charge 20.00 (d) Shortage(Last Fiscal Year) 0.00 ANNUAL COSTS (TOTAL) $5,646.58 Tract 14471 1. Energy Costs- Street Lighting 600.00 2. Landscaping (a) Water Supply 300.00 (b) Mowing and Trimming, etc. 2,669.50 (c) Replacement Parts 200.00 3. Contingencies (a) Legal 1,049.25 (b) Engineering 423.47 (c) Auditor Controller Charge 17.00 (d) Shortage(Last F.Y.) 0.00 ANNUAL COST (TOTAL) $5,259.22 Page 8 13 Tract 14264 1. Energy Costs - Street Lighting $ 866.00 2. Landscaping (a) Water Supply 0.00 (b) Mowing and Trimming, etc. 0.00 (c) Replacement Parts 0.00 3. Contingencies (a) Legal 250.75 (b) Engineering 97.89 (c) Auditor Controller Charge 1.00 (d) Shortage (Last F.Y.) 0.00 ANNUAL COST (TOTAL) $1,215.64 Page 9 1n ASSESSMENT ROLL FOR GRAND TERRACE LANDSCAPING AND LIGHTING DISTRICT NO. 89-1 F.Y. 2010-2011 ASSESSOR'S PARCEL ASSESSMENT AMOUNT 0275-301-08 $282.33 0215-301-09 $282.33 ` ) 0275-301-10 $282.33 0275-301-11 $282.33 0275-301-12 $282.33 0275-301-13 $282.33 0275-301-14 $282.33 0275-301-15 $282.33 0275-301-16 $282.33 0275-301-17 $282.33 0275-301-18 $282.33 0275-301-19 $282.33 0275-301-20 $282.33 0275-301-21 $282.33 0275-301-22 $282.33 0275-301-23 $282.33 0275-301-24 $282.33 0275-301-25 $282.33 0275-301-26 $282.33 0275-301-27 $282.33 Page 10 15 ASSESSOR'S PARCEL ASSESSMENT AMOUNT 0275-251-81 $1,215.64 1178-181-16 $309.36 1178-181-17 $309.36 1178-181-18 $309.36 1178-181-19 $309.36 1178-181-20 $309.36 1178-181-21 $309.36 1178-181-22 $309.36 1178-181-23 $309.36 1178-181-24 $309.36 1178-181-25 $309.36 1178-181-26 $309.36 1178-181-27 $309.36 1178-181-28 $309.36 1178-181-29 $309.36 1178-181-30 $309.36 1178-181-31 $309.36 1178-181-32 $309.36 Page 11 �G PART C ASSESSMENT ROLL The proposed assessment and the amount of assessment for Fiscal Year 2009-2010 apportioned to each lot or parcel, as shown on the latest roll at the Assessor's Office is shown on "Assessment Roll for Grand Terrace Landscaping and Lighting District No. 89-1 and Annexation No. 1" to said District for Fiscal Year 2010-2011. The description of each lot or parcel is part of the records of the Assessor of the County of San Bernardino and these records are, by reference, made part of this Report. The total proposed assessment for the 2010-2011 Fiscal Year is $12,121.44. Page 12 17 PART D METHOD OF APPORTIONMENT OF ASSESSMENT The method of apportionment will be in accordance with benefit received. The benefit is increased in property values received. The benefit is based on increase in property values derived from the facilities provided by the District. In each of the three areas, the benefit is based on the total cost of maintenance within that area, with the total cost for area being assessed equally among the lots within these areas. Page 13 1 S2 C PART E PROPERTY OWNERS LIST The property owner list with the names and addresses of each property owner of each lot or parcel, as shown on the Assessment Diagram in Part F herein, is the list of property owners shown on the last equalized roll of the Assessor of the County of San Bernardino and is, by reference, made part of this report (see Part C, Assessment Roll). ASSESSOR'S PARCEL NO. PROPERTY OWNER 275-301-08 Vagas Family 4-28-88 37821 Grand Oaks Ave. Palm Desert, CA 92211 275-301-09 Vagas Family 4-28-88 37821 Grand Oaks Ave. Palm Desert, CA 92211 275-301-10 C &E Mauerhan Family L.P. 12005 Aspen Circle,Apt. C Grand Terrace, CA 92313 y f 275-301-11 C &E Mauerhan Family L.P. 12005 Aspen Circle,Apt. C Grand Terrace, CA 92313 275-301-12 Pannier,Barbara J. Trust 12005 Aspen Circle, Apt. C Grand Terrace, CA 92313 275-301-13 Velarde 07/25/80/lt 17392 Wild Rose Ln. Huntington Beach, CA 92649 275-301-14 Poon,Frank K.C./te Poon, Lucy H.P. 1688 Highland Oaks Dr. Arcadia, CA 91006 Page 14 19 ASSESSOR'S PARCEL NO. PROPERTY OWNER 275-301-15 Vagas, Raymond J./te Vagas, Grace C. 37821 Grand Oaks Ave. Palm Desert, CA 92211 275-301-16 Vagas, Raymond J./te Vagas, Grace C. 37821 Grand Oaks Ave. Palm Desert, CA 92211 275-301-17 Navarro Trust 05/01/07 19450 Nuthatch St. Perris, CA 92570 275-301-18 Albert Navarro 11346 Magnolia, C Riverside, CA 92505 275-301-19 Kader,Abba 28582 Murrelet Drive Laguna Niguel, CA 92677 275-301-20 Davanzo,Frank V. Davanzo, Carol A. 27192 Westridge Ln. Laguna Hills, CA 92653 275-301-21 C &E Mauerhan Family L.P. 12005 Aspen Circle, Apt. C Grand Terrace, CA 92313 275-301-22 Navarro Trust 05/01/07 19450 Nuthatch St. Perris, CA 92570 275-301-23 C &E Mauerhan Family L.P. 12005 Aspen Circle, Apt. C Grand Terrace, CA 92313 Page 15 In ASSESSOR'S PARCEL NO. PROPERTY OWNER 275-301-24 Terrace Pines Development Co. 537 Newport Center Dr., Suite 368 Newport Beach, CA 92660 275-301-25 C &E Mauerhan Family L.P. 12005 Aspen Circle, Apt. C Grand Terrace, CA 92313 275-301-26 Kader, Abba 28582 Murrelet Drive Laguna Niguel, CA 92677 275-301-27 Strickler, Corbin T. P.O. Box 43 Rimforest, CA 92378 275-251-81 North Waterford Apartments 1777 Botelho Drive, Suite 300 Walnut Creek, CA 94596 1178-181-16 Porto,John A. 22720 Pico St. Grand Terrace, CA 92313 1178-181-17 Abdelj awas,Jawad S. *22710 Pico St. Grand Terrace, CA 92313 1178-181-18 Bigelow,Donovan M. Bigelow, Juanita J. 22700 Pico St. Grand Terrace, CA 92313 1178-181-19 Gonzales, David Gonzales,Betty P. 12685 Oriole Avenue Grand Terrace, CA 92313 Page 16 21 ASSESSOR'S PARCEL NO. PROPERTY OWNER 1178-181-20 Harkey, Kirk R. Harkey, Kristene M. 12675 Oriole Ave. Grand Terrace, CA 92313 1178-181-21 Hubbs, Lucile M. Henson, Paula A. 22755 Franklin St. Grand Terrace, CA 92313 -1 1178-181-22 Keeling, Teresa S. 22745 Franklin St. Grand Terrace, CA 92313 1178-181-23 Ruiz,Dora G. 22735 Franklin St. Grand Terrace, CA 92313 1178-181-24 Mattheson, Wayne A. Mattheson, Esther D. 12655 Pruitt Ct. Grand Terrace, CA 92313 1178-181-25 Yong,Alberta L-h 12645 Pruitt Ct. Grand Terrace, CA 92313 1178-181-26 Shimel,Marvin M./tr Shimel,Virginia L. 22240 Van Buren St. Grand Terrace, CA 92313 1178-181-27 Richardson, Blair Richardson, Kim 12625 Pruitt Ct. Grand Terrace, CA 92313 1178-181-28 Ortiz-Garay, Elizabeth 12615 Pruitt Ct. Grand Terrace. CA 92313 Page 17 ASSESSOR'S PARCEL NO. PROPERTY OWNER 1178-181-29 Martinez, Hema 12610 Pruitt Ct. Grand Terrace, CA 92313 1178-181-30 Delgado,Emiliano Carrillo,Julianne 12620 Pruitt Ct. 'Grand Terrace, CA 92313 1178-181-31 Acosta, Larry Acosta, Kori 12630 Pruitt Ct. Grand Terrace, CA 92313 1178-181-32 Bavadian, Shapour Barvadian, Gita 12640 Pruitt Court Grand Terrace, CA 92313 Page 18 23 PART F ASSESSMENT DIAGRAM An Assessment Diagram for the Assessment District has been submitted to the Clerk of the City in the format required under the provision of the Act. The enclosed is a facsimile of subject submittal and is included herein. The lines and dimensions of each lot or parcel within the Assessment District are those lines and dimensions shown on the maps of the Assessor of the County of San Bernardino, for the year when this Report was prepared, and are incorporated by reference herein and made part -T l� ¢-Dated this 4 day of e05 v�� , 201 „� C S!� 53 ar✓�. �,. 301� Carlos Zam It ' Engineer ofq CAM PRELIMINARY APPROVAL BY THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ON THE DAY OF , 2010. Brenda Mesa Clerk of the City of Grand Terrace State of California FINAL APPROVAL BY THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ON THE DAY OF , 2010. Brenda Mesa Clerk of the City of Grand Terrace State of California Page 19 74 o SAN BERNARD I NOCOUNTY .D c' W � _ CAL 1 FORN•I A "�Ilt:,11 :1f1 to oivislolt Is FART A oSESSMENT DISTRICT ' STREET S HICNIIA7S COOS 8 pSCAP I NG rr.vp LIGHT TRACT N0 . 13364 '• - iErlRACE P � NES 1 Nv ACT Of 137 2 \ sF = ( ono t to - o. gZ PINES ( .DRIVE u / -7 ,r' �R�G_ v. ..,.. ... +' , �,,,• �t 1 0. `II ryAAC1TECT 11 a H ` lJ�'• ;\' .✓ , � n 'n..' \iI u.7,� � .�. a +�- SITE LJ 10 Jv = 0 - - oifl-7o1.11 � � I Olt •�. U o ,'. - n .. 0 4' � � _ i VIla CII(ITY CJAP I N U ' l0 1 vl 0.21 Ar. II Z u u LO ....,•' ,( rllfft,.,.n o.)t:IC:- ta+-..�f WAY , 3 � W I 3 ).j0j• 11 _ � I' l .I•�� '� Al AC I•� �N �M(C(C�{,'II if(�(`I(D t 1 Ir( (I(1 Inj 10 IA In �Al lftll a71(IIK� ++ca11 /'1/ o v(AOCAIi Io o. In(I k Q CGEnp �/ CITI Cl(AA a(c qq(a0(0�1IA O1f`�C A)�0✓ ; 0/ f f P Ixlo ' 1°pl I7� -1 o t�o . F. (/ln(rl A(COAA I,IA°y ( II clll Oc In( J U I GOlhl (AA IIA DCD 1� I/�I 01 nA0( 10 Ix( OA1 0/ J n ,'_'`'.,'�,'t"f`"'.��.•..�,-"�'o""< ' �' IAhO-In Dv+tAOil'( (l afl(anOVijC IVJ �O,��t1oL. I,j _,y Ihll AJICItn1,f10/ C.a c� IMC�I 0/ (31ACD. It, IN( 0/! ( OI AGA An. i/91•$ ((I Ihl(---«.COAT pj( 1V/IA Iw1 CN0(wl 1 - Illl '^•'•,. +CAlnl(hOChl 0/ /I( h( � IhIT <�n f1A II A I hOUI 7 �D.l 0/ U I - loot 0/ M%r�ifiCl inC--_n (IIA q uo<cou.11 —+.•1i IN( OJ/W(C'�n IAI CI I. �vaa-- tlAll D/ (7(I/OAAIAIn( COVwII 0/ IAJI ICAwAA01A0, -d - ( _ D0AnT0ff ^ •� '— Sono �'"�--•...��., '—._ 'I II A(COAOCA of IAA 1(A4AAo(Ag COVAII OC'VI• �C �i nA PAGE 20 ? J I , lJl .. ,..r'11E L.L711'1ti1lUIIVV I.VUF`I I J r - l.AL•:ruru,4,I 1 ANNEXATION NO I TO ASSESSMENT DISTRICT 89- 1 PURSUANT TC DIVISi0N'15 PART 2 OF STREETS a HIGHMY;3 CC•GF II L,:NCSCAPIIVG AIND LiGnT;NG ACT OF 1972 rMiO AM AM iK br 9F OI ACRAn Fat AssFSs+EAt OI RfICr 1- •r fe0910I 101-G Ri 'oR1_ IK ,.E Cl IT IF 1-.:m• / uuo E"ACE• C`Nl JJr OF.l:�tw,tEP�s/{��(I�.eO_ STAlf OF C41F IN OwN l}\ •r,Ars of scs_rc-r Ot_mus / ' u w `__ ^aA l Y t Ofr lQ OF TK COIA,I i R(CLPCE/1 Oi fAlr GERNAI I-o cm.r r. / ,�� 1 I fllfo ID fK wFiQ or r.E cl Tr QERR nGwEJ ,os -� j o TwI Ow(Cf .1.,...,_ 19 _ REET 19.i7 eCA£5 I el ri 4ER APN Z75-251-76 fl{OFFICE OF I G Of SfAELi*•r-I]71l oAT OE .NGYrGo-'(3wZf_ �• Of SIRCEIS •�.T�� N"'t"O ASSESSf�.T VAS LE91 EO 0/THC CITE [OUYCIL oY L dNpS[dRE AREA IK l01]_f1ECCS A.a r—CLS OF LA S.W OM iNIS.vC/OCO AiS[.SSTK„I 01 S 10 LE9rC0 oN I.e-1S�.oAr of 1•. , s.<to wExo[o AsscsvE.l orA off c.1 fK -,liQis(p!ROLL KRE RECOROEO 1. ON fK OFFICE 0/TK sL••fPIRE.OUi Of STREEIS Or SAtO City K .Gsr rY�/.r.sf•,sno. RUERC.c£ is r-�c rc I-( POL RECDXD I. TK;OFFICE of T C WUf.T(.O(MI Of ST.EEfs FOX TK EXACT Ar T Or CACN PARCEL OF LN0 saalr a T.IS.aSSE rE.r 01A"-- • �//7 r arr nE.r ' �K --K___.'_� .^fir-• - .__- --__.._ _._ ._.--- �;:rrx-Es G oxlAc nn.G Iw aJ /eAZ7 t I W 5 - F- Z o.,T.c. - Z Q //7e-/6/•3/ LEGEND �xsckcy O.ZOAC. 2 ^^�,• 'lI I-.6D• I o ..•et-/9i•3z _ /''�'/Q/.ZS ••• • AXiyM o r..(r[uN� - HCLo -•C�+4Y2� QITAC, o.nAe _ .4 EL 1-47/91-92- ,.n {� i,ceaeca e i VT urim A oc.r.Canri.•o, I '— -wxc 76.6r-Ef 9 STREET FRANKLIN ozoc W JjI J 5 = 6 7 e + w+,u.AL AssEssuwr p aka- "• �7�-�C3.-?+- a?%-1-Gbr�+. -I Y� _ GSTa�T OY-1 aCVUW qr n O.I rAc. - 'O N+L M- 0•I4AC. O"Ic. pelf/•22 //lJ'2/2i ..n•o,(o I - ram i noa n,r ..CAATro. .0 1 - 1 -,co sr Q'Cs c. a c2cAc. a otss-c).+c arta-cv-s ...----__�-' azo• = nzoc. I m rroo' VICINITY--MAP PICO FILED REQUEST OF _STREET 1• C I ON f AT J- - i c 30otc � e.ac � _ OF SEtr?(RNS I n CCUNTT R(C2 FEE _.___ _ KICAK 6 ASSOCIATES C)IT OF SRA40 TERRACE ASSESSMENT DfAGRArl CIVIL ENGINEERS ANNEXATION N0. 1 70 ASSESSMENT OISTRICr 89-1 1 ACE6 CAL FO ROAD SUITE 141 1-1NOSCAPINC AND LIGHTING ACT OF 1972 CA-0 TEia ACE. CAI IfDRNIA 92 SUI 171t1 975-1625 COUNIT OF SAN BERNAROI.O. SUTE OF CALIFORNIA — IF LAW OFFICES OF HARPER & BURNS LLP A LIMITED LIABILITY PARTNERSHIP INCLUDING A PROFESSIONAL CCRPORATICN 453 S.GLASSELL STREET JOHN R.HARPER' ORANGE,CALIFORNIA 92866 RIVERSIDE/SAN BERNARDINO CO. ALAN R.BURNS (951) 674-0698 COLIN R.BURNS (714) 771-7728 OF COUNSEL FAX(714) 744-3350 JUDI A CURTIN* MICHAELMONTGOMERY' 'A PROFESSIONAL CORPORATION May 26, 2010 Mr.Richard Shields, Director of Public Works CITY OF GRAND TERRACE 22795 Barton Road Grand Terrace, California 92324 RE: CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1 Dear Richard: Enclosed herein please find the following: 1. ORDER OF PROCEDURE; 2. INSTRUCTION SHEET; 3. RESOLUTION ORDERING PREPARATION OF ENGINEER'S "REPORT"; 4. RESOLUTION APPROVING ENGINEER'S "REPORT"; 5. RESOLUTION OF INTENTION; The ORDER OF PROCEDURE sets forth the schedule for the adoption of the Resolutions scheduled for presentation to the City Council on June 8, 2010. Note that the proceedings contemplate a Public Hearing to be scheduled for July 13, 2010. (Please note that the statute no longer requires a public meeting if the assessment is not increased. Additionally, the forty-five (45) day notice period no longer applies). Immediately upon adoption of the Resolutions, the notice requirements, as set forth in the INSTRUCTION SHEET, should be accomplished. I would appreciate receiving a return copy of the INSTRUCTION SHEET, with initials and dates indicating compliance: 77 Mr. Richard Shields, Director of Public Works CITY OF C94ND TERRACE May 26, 2010 Page Two As soon as available, please forward conformed copies of all of the Resolutions. Should you have any comments and/or questions, please call. Very truly yours, HARPER & BURNS LLP ��6 � I John R. Harper, City Attorney Enclosure(s) Cc: Brenda Mesa, City Clerk ORDER OF PROCEDURE CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1 DATE OF MEETING: June 8, 2009 STAFF: Present map showing the general boundaries of the area of the District, and showing in general terms the works of improvement to be maintained. CITY COUNCIL: Adopt RESOLUTION ORDERING CITY ENGINEER TO PREPARE PLANS, SPECIFICATIONS, COST ESTIMATE, DIAGRAM AND ASSESSMENT. STAFF: Present to the City Council the "Report," pursuant to the "Landscaping and Street Lighting Act of 1972," consisting of the following: 1. Plans and specifications; 2. Estimate of costs; 3. Diagram of proposed District; 4. Assessment of costs. CITY COUNCIL: Adopt RESOLUTION APPROVING ENGINEER'S "REPORT." CITY COUNCIL: Adopt RESOLUTION OF INTENTION. 29 INSTRUCTION SHEET CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1 PUBLICATION OF RESOLUTION OF INTENTION The CITY CLERK shall cause publication of the Resolution of Intention, which publication shall be pursuant to Section 6061 of the Government Code of the State of California; said publication shall be made one (1) time and shall be completed at least ten (10) days prior to the date scheduled for the Public Hearing. CERTIFICATE OF PUBLICATION OF RESOLUTION OF INTENTION STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO ) CITY OF GRAND TERRACE ) I,Brenda Mesa, declare under penalty of perjury, CERTIFY as follows: That the undersigned is now, and at all times herein mentioned was,the duly appointed, qualified and acting CITY CLERK of the CITY OF GRAND TERRACE, CALIFORNIA. That the undersigned did cause the Resolution of Intention to be published pursuant to Government Code 6061, said publication having been completed ten(10) days prior to the date set for the Public Hearing. Executed on June 8, 2009 at Grand Terrace, California. City Clerk for the City of Grand Terrace 31 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL ORDERING THE PREPARATION OF PLANS, SPECIFICATIONS, COST ESTIMATE, DIAGRAM,ASSESSMENT AND REPORT PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF THE STREET AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA, FOR PROCEEDINGS FOR THE ANNUAL ASSESSMENT LEVY AFTER FORMATION OF A DISTRICT WHEREAS, the CITY COUNCIL of the CITY OF GRAND TERRACE, CALIFORNIA, desires to initiate proceedings for the annual levy of assessments for a landscaping and street lighting district pursuant to the terms and provisions of the"Landscaping and Street Lighting Act of 1972," being Division 15, Part 2 of the Streets and Highways Code of the State of California, in what is known and designated as CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1 (hereinafter referred to as the"District"); and, WHEREAS,the proceedings for the annual levy of assessments shall relate to the fiscal year commencing July 1, 2010,and ending June 30,2011; and, WHEREAS, there has been submitted to this City Council for its consideration at this time, a map showing the boundaries of the territory affected by the levy of the assessment for the above referenced fiscal year, said map further showing and describing in general the works of improvement proposed to be maintained in said District, said description being sufficient to identify the works of improvement and the areas proposed to be assessed for said maintenance thereof; and, WHEREAS, the provisions of said Division 15, Part 2 require a written"Report", consisting of the following: 1. Plans and specifications of the area of the works of improvement to be maintained; 2. An estimate of the costs for maintaining the improvements for the above referenced fiscal year; 3. A diagram of the area proposed to be assessed; 4. An assessment of the estimated costs for maintenance work for said fiscal year. 32 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace does hereby resolve, determine and order as follows: SECTION 1. That the above recitals are all true and correct. SECTION 2. That the map, entitled CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1 as submitted to this City Council, showing the boundaries of the proposed area to be assessed and showing the works of improvement to be maintained, is hereby approved, and a copy thereof shall be on file in the Office of the City Clerk and open to public inspection. The proposed parcels and properties within said area are those to be assessed to pay certain of the costs and expenses for said maintenance work. SECTION 3. That the proposed maintenance work within the area proposed to be assessed shall be for certain street lighting and landscaping improvements, as said maintenance work is set forth in the"Report" to be presented to this City Council for consideration. SECTION 4. That Richard Shields, Director of Public Works, or his designee, is hereby ordered to prepare and file with this City Council, a"Report" relating to said annual assessment and levy in accordance with the provisions of Article IV, commencing with Section 22565 of Chapter 1 of the Streets and Highways Code of the State of California. SECTION 5. That upon completion, said"Report" shall be filed with the City Clerk, who shall then submit the same to this City Council for its consideration pursuant to Sections 22623 and 22624 of said Streets and Highways Code. PASSED,APPROVED AND ADOPTED this 22°`' day of June, 2010, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Mayor of the City of Grand Terrace ATTEST: City Clerk for the City of Grand Terrace 33 STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO ) CITY OF GRAND TERRACE ) I, Brenda Mesa, City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. was duly passed, approved and adopted by the City Council, approved and signed by the Mayor, and attested by the City Clerk, all at the regular meeting of said City Council held on the 22°d day of June, 2010, and that the same was passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: EXECUTED this 22°d day of June, 2010, at Grand Terrace, California. City Clerk for the City of Grand Terrace [SEAL] �4 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL,APPROVING THE ENGINEER'S "REPORT" FOR THE ANNUAL LEVY OF ASSESSMENTS FOR THE FISCAL YEAR 2010-2011 IN A DISTRICT WITHIN SAID CITY WHEREAS, the CITY COUNCIL of the CITY OF GRAND TERRACE, CALIFORNIA, pursuant to the provisions of Division 15, Part 2 of the Street and Highways Code of the State of California, did, by previous Resolution, order the preparation of an Engineer's "Report" for the annual levy of assessments,consisting of plans and specifications,an estimate of the cost,a diagram of the district, and an assessment relating to what is now known and designated as CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1 (hereinafter referred to as the "District"); and, WHEREAS, there has now been presented to this City Council the"Report"as required by said Division 15 of the Streets and Highways Code and as previously directed by Resolution; and, WHEREAS,this City Council has now carefully examined and reviewed the "Report" as presented, and is satisfied with each and all of the items and documents as set forth therein, and is satisfied that the assessments, on a preliminary basis, have been spread in accordance with the benefits received from the maintenance to be performed, as set forth in said"Report". NOW,THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace does hereby resolve, determine and order as follows: SECTION 1. That the above recitals are all true and correct. SECTION 2. That the"Report"as presented, consisting of the following: A. Plans and specifications; B. Estimate of cost; C. Diagram of the District; D. Assessment of the estimated cost; is hereby approved on.a preliminary basis, and is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection. 35 SECTION 3. That the City Clerk shall certify to the passage and adopting of this Resolution, and the minutes of this meeting shall so reflect the presentation of the Engineer's "Report". PASSED, APPROVED AND ADOPTED this 22"d day of June, 2010, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Mayor for the City of Grand Terrace ATTEST: City Clerk for the City of Grand Terrace STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO ) CITY OF GRAND TERRACE ) I, Brenda Mesa, City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. was duly passed, approved and adopted by the City Council, approved and signed by the Mayor, and attested by the City Clerk, all at the regular meeting of said City Council held on the 22"d day of June, 2010, and that the same was passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN Executed this 22"d day of June, 2010, at Grand Terrace, California. City Clerk for the City of Grand Terrace [SEAL] 36 RESOLUTION NO. A RESOLUTION OF THE.CITY COUNCIL DECLARING ITS INTENTION TO PROVIDE FOR AN ANNUAL LEVY AND COLLECTION OF ASSESSMENTS FOR CERTAIN MAINTENANCE IN AN EXISTING DISTRICT, PURSUANT TO THE PROVISIONS OF DECISION 15, PART 2 OF THE STREET AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA,AND-SETTING A TIME AND PLACE FOR THE PUBLIC HEARING THEREON WHEREAS, the CITY COUNCIL of the CITY OF GRAND TERRACE, CALIFORNIA, desires to form a landscaping maintenance district pursuant to the .terms and provisions of the "Landscaping and Street Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways code of the State of California, to be known and designated as CITY OF GRAND TERRACE LANDSCAPE AND STREET LIGHTING DISTRICT NO. 89-1 (hereinafter referred to as the"District"); and WHEREAS, at this time, this City Council is desirous to provide for the annual levy of assessments for the territory within the District for the next ensuing fiscal year, to provide for the costs and expenses necessary for continual maintenance of improvements within said District; and, WHEREAS, at this time there has been presented and approved by this City Council, the Engineer's "Report" as required by law, and this City Council is desirous of proceeding with the proceedings for said annual levy. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace does hereby resolve, determine and order as follows: SECTION 1. That the above recitals are all true and correct. PUBLIC INTEREST SECTION 2. That the public interest and convenience requires, and it is the intention of this City Council,. to undertake proceedings for the annual levy and collection of special assessments for the continual maintenance of certain improvements, all to serve and benefit said District as said area is shown and delineated on a map as previously approved by this City Council and on file in the Office of the City Clerk, open to public inspection, and herein so referenced and made a part hereof, and proposed changes thereto are set forth in the "Report" of the Engineer, incorporated herein as a part hereof. 37 REPORT SECTION 3. That the"Report" of the Engineer regarding the annual levy for said District, which"Report" is for maintenance for the fiscal year 2010-2011 hereby approved and is directed to be filed in the office of the City Clerk. ASSESSMENT SECTION 4. That the public interest and convenience requires, and it is the intention of this City Council to order the annual assessment levy for the District as set forth and described in said Engineer's "Report," and further it is determined to be in the best public interest and convenience to levy and collect annual assessments to pay the costs and expenses of said maintenance and improvements as estimated in said "Report." DESCRIPTION OF MAINTENANCE SECTION 5. The assessments levied and collected shall be for the maintenance of certain landscaping and street lighting improvements, as set forth in the Engineer's "Report," referenced and so incorporated herein. COUNTY AUDITOR SECTION 6. The County Auditor shall enter on the County Assessment Roll the amount of the assessments, and shall collect said assessments at the time and in the same manner as County taxes are collected. After collection by the County, the net amount of the assessments, after the deduction of any compensation due to the County for collection, shall be paid to the Treasurer for purposes of paying for the costs and expenses of said District. SPECIAL FUND SECTION 7. That all monies collected shall be deposited in a special fund know as "SPECIAL FUND, CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT 89-1" Payment shall be made out of said fund only for the purpose provided for in this Resolution, and in order to expedite the making of this maintenance and improvement, the City Council may transfer into said funds as it may deem necessary to expedite the proceedings. Any funds shall be repaid out of the proceeds of the assessments provided for in this Resolution. BOUNDARIES OF DISTRICT SECTION 8. Said contemplated maintenance work is, in the opinion of this City Council, of direct benefit to the properties within the boundaries of the District, and this City Council makes the costs and expenses of said maintenance chargeable upon a district, which 38 district said City Council hereby declares to be the district benefitted by said improvement and maintenance, and to be further assessed to pay the costs and expenses thereof. Said District shall include each and every parcel of land within the boundaries of said District„ as said District is shown on a map as approved by this City Council and on file in the Office of the City Clerk, and so designated by the name of the District. SECTION 9. NOTICE IS HEREBY GIVEN THAT TUESDAY, THE 13"' DAY OF JULY, 2010, AT THE HOUR OF 6:00 O'CLOCK P.M., IN THE CITY COUNCIL CHAMBERS LOCATED AT 22795 BARTON ROAD, GRAND TERRACE, CALIFORNIA, IS THE TIME AND PLACE FIXED BY THIS CITY COUNCIL FOR THE HEARING -OF PROTESTS OR OBJECTIONS IN REFERENCE TO THE ANNUAL LEVY OF ASSESSMENTS, TO THE EXTENT OF THE MAINTENANCE, AND ANY OTHER MATTERS CONTAINED IN THIS RESOLUTION BY THOSE PROPERTY OWNERS AFFECTED HEREBY. ANY PERSONS WHO WISH TO OBJECT TO THE PROCEEDINGS SHOULD FILE A WRITTEN PROTEST WITH THE CITY CLERK PRIOR TO THE TIME SET AND SCHEDULED FOR SAID PUBIC HEARING. NOTICE SECTION 10. The City Clerk is directed to publish this Resolution of Intention pursuant to Government Code Section 6061, said publication to be completed no later than ten (10) days prior to the date set for the Public Hearing. EFFECTIVE DATE SECTION 11. That this Resolution shall take effect immediately upon its adoption. PROCEEDING INQUIRIES SECTION 12. For any and all information relating to the proceedings, protest procedure, any documentation and/or information of a procedural or technical nature, your attention is directed to the below listed person at the local agency or department so designated: Mr. Richard Shields, Director of Public Works- CITY OF GRAND TERRACE 22795 Barton Road Grand Terrace, CA 92313 39 PASSED, APPROVED AND ADOPTED this 22"d day of June, 2010, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Mayor for the City of Grand Terrace ATTEST: City Clerk for the City of Grand Terrace STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO ) CITY OF GRAND TERRACE ) I, Brenda Mesa, City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. was duly passed, approved and adopted by the City Council, approved and signed by the Mayor, and attested by the City Clerk, all at the regular meeting of said City Council held on the 22"`' day of June, 2010, and that the same was passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: EXECUTED this 8`h day of June, 2010, at Grand Terrace, California. City Clerk for the City of Grand Terrace [SEAL] 4C Please See Item 4 under CRA for full Report. COUNCIL AGENDA ITEM NO. � �