The URL can be used to link to this page

01/14/1988COUNTER COPY - PLEASE DO NOT REMOVE FROM INFORMATION DESK!! CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER 22795 Barton Road January 14, 1988 5:30 P.M. * Call to Order Invocation - Pastor Larry Wilson, Praise Fellowship Foursquare Church * Pledge of Allegiance * Roll Call STAFF RECOMMENDATIONS COUNCIL ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of Minutes 12/17/87 Approve 2. Approve Check Register CRA011488 Approve ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL 1. Items to Delete 2. SPECIAL PRESENTATIONS 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non -controversial. They will be acted upon by the Council at one time without discussion. Any Council Member, Staff Member or Citizen may request removal of an item from the Consent Calendar for discussion. Approve A. Approve Check Register No. 011488 B. Ratify 1/14/88 CRA Action Approve C. Waive Full Reading of Ordinances and Resolutions on Agenda. COUNCIL AGENDA 01/14/88 - Page 2 of 3 D. Approve 12/17/87 Minutes E. Consent to Assignment and Modifications Agreement for Processing Parking Citations. 4. PUBLIC PARTICIPATION 5. ORAL REPORTS A. Committee Reports 1. Crime Prevention Committee (a) Minutes of 12/15/87 2. Parks & Recreation Committee (a) Minutes of 12/07/87 (b) 1986/87 Profits of Tour de Terrace for 1987/88 Scholarships. B. Council Reports 6. PUBLIC HEARINGS - 6:30 P.M. A. Approval of Three Parcel Subdivision, for Placement of Water Well Facilities. B. Extension of Tentative Parcel Map No. 13050 (T.J. Austyn). 7. UNFINISHED BUSINESS 8. NEW BUSINESS A. Identification of Ten or More Acres of Parkland Within the City. ADJOURN THE NEXT REGULAR CRA/CITY COUNCIL MEETINGS WILL BE HELD THURSDAY, JANUARY 28, 1988, at 5:30 P.M. -------------------------------------------------- -------------------------------------------------- AGENDA ITEM REQUESTS FOR THE 1/28/88 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY 12:00 NOON ON 1/20/88. STAFF RECOMMENDATIONS Approve Approve Approve Approve COUNCIL ACTION KND!ING CRA CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY REGULAR MEETING - DECEMBER 17, 1987 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on December 17, 1987, at 6:03 p.m. PRESENT: Byron Matteson, Chairman Barbara Pfennighausen, Vice Chairman 40 Hugh J. Grant, Agency Member Dennis L. Evans, Agency Member Susan Shirley, Agency Member ABSENT: Thomas J. Schwab, Executive Director Randy Anstine, Assistant City Manager Juanita Brown, Secretary Ivan Hopkins, City Attorney David Sawyer, Planning Director Joe Kicak, City Engineer NONE APPROVAL OF DECEMBER 03, 1987 MINUTES CRA-87-51 Motion by Agency Member Grant, second by Vice Chairman Pfennighausen, ALL AYES, to approve December 03, 1987 minutes. APPROVAL OF CHECK REGISTER NO. CRA121787 CRA-87-52 Motion by Vice Chairman Pfennighausen, second by Mayor Matteson, ALL AYES, to approve Check Register No. CRA121787. ACCEPT CRA ANNUAL REPORT & STATE CONTROLLER'S REPORT CRA-87-53 Motion by Vice Chairman Pfennighausen, second by Agency Member Grant, ALL AYES, to accept the report as presented. CRA AGE!'-tD,°, IT"Elvi rvo. q0 n CRA Meeting adjourned meeting which will be 5:30 p.m. CRA Minutes - 12/17/87 Page 2 at 6:07 p.m. until the next regular held Thursday, January 14, 1988 at Respectfully submitted Secretary APPROVED: Chairman COMMUNITY REDEVELOPMENT AGENCY CITY OF GRAND TERRACE JAN. 14, 1988 CHECK REGISTER NO.011488CRA CHECK NUMBER OUTSTANDING DEMANDS AS OF JAN. 14, 1988 (1) P5430 BYRON MATTESON STIPENDS FOR DECEMBER, 1987 $150.00 (2) P5431 BARBARA PFENNIGHAUSEN STIPENDS FOR DECEMBER, 1987 150.00 (3) P5432 HUGH GRANT STIPENDS FOR DECEMBER, 1987 150.00 (4) P5433 DENNIS EVANS STIPENDS FOR DECEMBER, 1987 150.00 (5) P5434 SUSAN SHIRLEY STIPENDS FOR DECEMBER, 1987 150.00 TOTAL: $750.00 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA. THOMAS SCHWAB TREASURER fas ATf 01/08/86 VOUCHER/CHECK REGISTER FOR AjtPERIODS CHECK REGISTERNO.011488 VOUCHER/ VENDOR VENDOR ITEM ITEM CHECK CHECK NUMBER NUMBER NAME DESCRIPTION AMOUNT AMOUNT P5419 6720 SO.CA.EDISON COMPANY CASH PAYT.12/11,SCE 177.29 177.29 P5420 6730 SO.CA.GAS COMPANY CASH PAYT.12/119SCG 47.59 47.59 P 5 4 2 1 6 72 0 SO.CA.EDISON COMPANY CASH PAYT.12/14,SCE 14.35 14.35 P 5 4 2 2 F,730 SO.CA.GAS COMPANY CASH PAYT.12/14,SCG 34.89 34.89 P 5 4 2 3 6008 JERI WEISS-RAM REIMB.FOR EXPENSE 102.75 102.75 P5424 1745 CITY/COUNTY PLANNING CITY/COUNTY PLANNING MEETING 18.50 CITY/COUNTY PLANNING MEETING 18.50 37.00 P5425 KERRY WINCHAH DISNEYLAND,CONTEST WINNER 50.00 50.00 P5426 6918 ED TAAN SCOREKEEPER/SOFTBALL 182.50 182.50 P5427 6730 SO.CA.GAS COMPANY CASH PAYT.12/15,SCG - 23.16 -23-.16 P 5 4 2 8 6720 SO.CA.EDISON COMPANY CASH PAYT.12/15,SCE 76.29 76.29 P5429 4189 SHARON KORGAN DISNEYLAND,CONTEST WINNERS 250.00 250.00 P5430 4658 BYRON MATTESON MATTESON,DEC .1987- -- 67.89 - MATTESON,DEC.1987 150.00 217.89 P5431 5576 BARBARA PFENNIGHAUSEN PFENNIGHAUSEN,DEC.1987 67.b9 - PFENNIGHAUSEN,DEC.1987 150.00 217.89 P5432 2950 HUGH GRANT GRANT, DEC.1987--- --- 150.00 -- GRANT, DEC.1987 150.00 300.00 P 5 4 3 3 2278 DENNIS L. EVANS EVANS, DEC.198-7 150.00 EVANS, DEC.1987 150.00 300.00 P5434 1899 SUSAN SHIRLEY SHIRLEY, DEC.1987 150.00 SHIRLEY, DEC.1987 150.00 300.00 P 5 4 3 5 6720 SO.CA.EDISON COMPANY CASH PAYT.12/17,SCE 26.49 26.49 P5436 0730 SO.CA.GAS COMPANY CASH PAYT.12/17,SCG 140.21 140.21 I'^ P5437 VIOLA GRATSON CAKE,CITY BIRTHDAY 44.00 44.00 t p P5438 1134 ALL PRO CONSTRUCTION REPAIR,VAN BUREN/VISTA GRANDE 8,818.OU 8,818.00 i TOTAL CHECKS 11,360.30 OMi j�—HPc Q CITY OF GRAND TERRACE aTE 01/05/88 VOUCHER/CHECK REGISTER FOR AL#PERIODS VOUCHER/ VENDOR VENDOR �" ITEM CHECK NUMBER NUMBER NAME DESCRIPTION P 5 4 3 9 6720 SO.CA.EDISON COMPANY CASH PAYT.12/219SCE P5440 0730 SO.CA.GAS COMPANY CASH PAYT.12/21,SCG P 5 4 4 1 3860 SUSAN KAUFFMAN AEROBICS INSTRUCTOR P5442 1662 CA SOCIETY/MUN.FINANCE OFFICER CSMFO SEMINAR P5443 1665 CALIFORNIA SKATE—G.T. DAY CARE SKATE P 5 4 4 4 6720 SO.CA.EDISON COMPANY CASH PAYT.12/239SCE P5445 6730 SO.CA.GAS COMPANY CASH PAYT.12/239SCG P5446 5583 PETTY CASH PETTY CASH kEIMB.OAY CARE P5447 6720 SO.CA.EOISON COMPANY CASH PAYT.12/29,SCE P5448 6730 SO.CA.GAS COMPANY CASH PAYT.12/299SCG P5449 6720 SO.CA.EDISON COMPANY CASH PAYT.12/307SCE P5450 6730 SO.CA.GAS COMPANY CASH PAYT.12/309SCG r ITEM AMOUNT 285.16 155.28 144.00 110.00 13.00 240.13 137.79 300.00 490.25 353.68 144.82 104.17 �,ut i CHECK AMOUNT 285.16 155.28 144.00 110.00 13.00 240.13 137.79 300.00 490.25 353.68 -14-4—.-82 104.17 TOTAL CHECKS 2,478.28 'OUCHKEG )ATE 01/07/88 CITY OF GRAND TERRACE VOUCHER/CHECK REGISTER FOR APERIODS F 4 G E VOUCHER/ VENDOR VENDOR ITEM CHECK NUMBER NUMBER NAME DESCRIPTION P5451 6782 STATE COP'PE.NSATION INS.FUND WORKERS COMP INS.12/87 P5452 6531 SHERIFF FLOYD TIDWELL LAW ENFORCEMENT 1/88 CRIME PREVENT OFFICER,1/88 P 5 4 5 3 4651 FASTER LEASE CORPORATION LEASE COPIER,1/88 P5454 6720 SO.CA.EDISON COMPANY CASH PAYT.1/4,SCE P5455 6730 SO.CA.GAS COMPANY CASH PAYT.1/49SCG P5456 5660 POSTMASTER-COLTON BULK MAIL PERMIT,1988 P5457 DON VIGIL REFUND POLITICAL SIGNS P5458 5660 POSTMASTER-COLTON POSTAGE ,BROCHURES,REC. P5459 6285 RIVERSIDE HIGHLAND WATER CO WATER,PARK/DEBERRY- WATER, CIVIC CENTER WATER,PARK/MERLE CT WATER,BARTON/PALM WATER,FIRE STATION WATER,MT.VERNON/ARLISS P5460 75Q5 VISA CMBTA MEETING CITY COUNCIL,ARROWHEAD _ CITY CLERK MEETING--- - P5461 6720 SO.CA.EDISON COMPANY CASH PAYT.1/6,SCE P5462 6730 SO.CA.GAS COMPANY CASH PAYT.1/6,SCG 17788 REGIONAL GENERAL -ASSEMBLY RISC MEETING - 17789 ANN PETTA BOOK/SISTER CITY 17790 CODE ENFORCEMENT,LTD. CODE ENFORCEMENT SEM. CODE ENFORCEMENT SEM. 17791 KEYE PRODUCTIVITY CENTER MANAGEMENT SEMINAR 17792 CA STATE LIBRARY --FOUNDATION GRANT ASSISTANCE BOOK I 17793 A. ALBERT SANCHEZ W.W.D.REFUND,SANCHEZ 17794 GRIFFIN HOMES W.W.D.GRIFFIN HOMES 17795 KANG LEE W.W.D.REFUND,LEE 17796 THOMAS GREGORYK W.W.D.REFUND,GREGORYK ITEM AMOUNT 1,230.64 51,559.17 3,461.83 556.15 86.55 70.43 50:00 20.00 31.00 585.48 323.60 49.60 49.72 81.66 39.20 51.60 18.93 279.89 53.14 9.52 8 0 .0 0 - -- - ---- 42.35 165.00 CHECK AMOUNT 1,230.64 55,021.00 556.15 86.55 70.43 50.00 20.00 31.00 1,129.26 ----3550-.-4 2 53.14 9.52 -- --8 0 : 0-0 --- 42.35 ------------ 165.00 330.00 196.00 196.00 -11-.49- - - -- 11�49- 12.00 12.00 3.00 3.00 16.00 -16-.00 9.59 9.59 UUCHREG CITY OF GR ND TERRACE 1ATE 01/07/88 VOUCHER/CH REGISTER FOR AL PERIODS VOUCHER/ VENDOR VENDOR ITEM CHECK NUMBER NUMBER NAME DESCRIPTION 17797 E.DAVID BURKE W.W.D.REFUND,BURKE 17798 GEORGENE TIBBETTS W.W.D.REFUND,TIBBETTS 17799 D. V. POND W.W.D.REFUND,POND 17800 DONN NEWFIELD W.W.D.REFUND,NEWFIELD ��- 17801 ALLEN TAYLOR W.W.D.REFUND,TAYLOR 17802 1030 ACTION RENTALS RENT LIFT XMAS DECORATIONS 17803 1156 AMERICAN PLANNING ASSOCIATION PLANNING REPORTS 17804 1157 AMERICAN PLANNING AS-SOC----- DUES APAi1988 17805 1223 ATET INFORMATION SYSTEMS RENT PHONE,EOC 17806 1360 BASTANCHURY BOTTLED WATER RENT COOLER,1/88,D/C BOTTLED WATER,1/69D/C - .. -- -- - --- - BOTTLED-WATER,1/6,C/C RENT COOLER,1/889D/C BOTTLED WATER912/229D/C -- -- ------------------RENT-C O O L E R-i C/ C, 1-/ 8 8 -- -- BOTTLED WATER,C/C 12122 RENT COOLER911/879D/C BOTTLED-WATER912/220 /C 17807 1710 DEPARTMENT OF TRANSPORTATION ELEC.BART/215,10/87 17808 1748 CONSTANCE CHAPMAN CLEAN R/R,PARK(4 DAYS) CLEAN R/R,PARK (4 DAYS) 17809 1749 CHEMLAWN FERTILIZE PARK,T/H FERTILIZE PARK,M/C - -- - -- -- ---- ---FERTILIZ-AT--ION--OF--P-ARKS 17810 1840 COLTON, CITY OF NEWPORT BEACH TRIP,RECREATION W:W.D.SERVICES,1/88 17811 1870 COMMUNITY REDEVELOPMENT AGENCY BOOK ON HOUSING 17812 1875 COMPLETE BUSINESS SYSTEMS MAJOR P/M,COPIER 17813 1879 BARBARA M. CONLEY TOUR -DE -TERRACE EXPENSE 17814 1912 3D COMPUTER SUPPLY RIBBON/MICOM RIBBONS/DISKETTE,W.P. RIBBONS/MICOM 17815 2042 DICKSON CO.OF INLAND EMPIRE - STREET SWEEPING,12/87 A ITEM AMOUNT 5.33 9.33 8.00 9.07 16.00 235.00 320.00 119.00 4.35 1.00 5.75 32.35 1.00 11.50 ------42-:00- 15.45 1.00 - 5.75 329.21 80.00 80.00 648.00 225.00 - -6 4 8-: 0 0 --, 159.77 19,995.92 28.16 130.91 27-.11 31.00 78.97 15.90 3,481.16 PAGE 2 CHECK AMOUNT 5.33 9.33 8.00 9.07 16.00- 235.00 320.00 -1-19 .. 0 0--. 4.35 - ------1-15 .-8 0- 329.21 160.00 - - ----1;52i-:00 --20, 155-:69 28.16 130.91 ---27: 11- 125.87 --- vCUCHREG CITY OF GRAND TERRACE DATE 01/07/88 VOUCHER/CHICK REGISTER FOR 0i:RI0Dl VOUCHER/ VENDOR VENDOR ITEM CHECK NUMBER NUMBER NAME DESCRIPTION 17816 2239 EDEN SYSTEMS COMPUTER MAINT.1988 COMPUTER MAINT.1988 PROGRAMMING COMPUTER 17817 2864 G.T.AREA CHAMBER OF COMMERCE GRANT,3RD QUARTER 17818 2867 G.T.MAILERS MAIL PICK-UP,C/C912/87 17819 2929 GRAND VIEW BAPTIST CHURCH RENT CHURCH,DAY CARE 17820 3542 INTERNATIONAL MAILING SYSTEM RENT POSTAGE METER 17821 3640 HOLLY JAMESON AEROBIC INSTUCTOR AEROBICS INSTRUCTOR 17822 4110 KICAK 6 ASSOCIATES ENG.SERVICES 11/16-12/13/87 ENG.SERVICES 11/16-12/13/87 -- - - ENG.SERVICES 11/16-12/13/87 ENG.SERVICES 11/16-12/13/87 ENG.SERVICES 11/16-12/13/87 17823 4160 KLEEN-LINE CORPORATION JANITORIAL SUPPLIES,C/C 17824 4189 SHARON KORGAN -- - ---- CONF-.-ENVIRONMENT'AL DESIGN---- 17825 4t80 HANNAH LAISTER SUPPLIES,CITY BIRTHDAY 17826 4428 LOCAL GOVERNMENT PUBLICATIONS CA LAND USE - 17827 4470 LOMA LINDA DISPOSAL-- TR'A-SH PICK-UP-;"17"8-8"1-C'/C'--- TRASH PICK-UP91/889PARK EXTRA PICK-UP,PARK 912/7 17828 4657 M KENZIE COMPANY RIBBONS/OLYMPIA DISC'S,WORD PROCESSOR 17829 4664 MERRY MOUSE HOUSE BALLOONS,HELIEM,HALLOWEEN 17830 4722 MORRISON SCHOOL-SUPPLIES,INC. SUPPLIES, TINY TOTS 17831 4890 JEAN MYERS CROSSING GUARD,12/14-12/18/87 - - - - CROSS ING--GUARD",-11Y3-0=12/11187- 17832 54ti0 OTIS FLFVATOR COMPANY MAINT,ELEVATOR,1/88 17833 5529 PACIFIC BELL PHONE,DAY CARE COMPUTER PHONE COMPUTER PHONE PHONE, EOC PHONE, CIVIC CENTER PHONE, JAY CARE PAGE 3 ITEM CHECK AMOUNT AMOUNT 19512.50 1,512.50 90.00 39115.00 7,.500.00 7,500.00 25.00 25.00 660.00 660.-00 67.58 67.58 96.56 136.13 232.69 2,551.50 758.00 2,781.50 - 3,449.12 4,225.05 13,765.17 151.33 151.33 24.45 -----2 4-.. 4 5--- -- 52.71 52.71 169.60 169.60 38.35 - - -- - - - 38.35 15.00 91.70 33.19 58.36 91.55 38.16 38.16 109.14- 63.60 - - -1-27. 20-- 193.88 193.88 61.81 7.61 7.62 32.57 752.86 24.43 :- uLF7REG aTF 01/07/88 VOUCHER/ VENDOR CHECK NUMBER NUMBER 17834 17835 17836 17837 17838 17839 17840 17841 17842 17843 17844 11845 17846 17847 17848 5545 5555 5670 6144 6275 6309 6501 6555 6614 6655 6720 6730 6732 6760 6820 CITY OF GRAND TERRACE VOUCHER/C REGISTER FOR PERIODS VENDOR ITEM NAME DESCRIPTION PAY•PHONE,CIVIC CENTER PAY PnONE,CIVIC CENTER PETRA ENTERPRISES WINTEP BROCHURE,RECREATION PERRY'S STATIONARY AND OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES PRESS ENTERPRISE COMPANY SUBSCRIPTION,PRESS (IYEAR) RECO REFRIGERATION EQUIP.CO. MAINT/REPAIR A/C, C/C RIVERSIDE BLUEPRINT - - -DRAFTING SUPPLIES DRAFTING SUPPLIES DRAFTING SUPPLIES ROLLINS BURDICK HUNTER FIDELITY BOND 1988 SAN BERNARDINO,AUDITOR/CONTROL CJFTCF PARK.CITES 7/1-12/31/87 SAN BERNARDIN07COUNTY OF DUMP CHARGE912/15/87 THOMAS SCHWAB SCJPIA MEETING, 10/16 MEETING,BIG BEAR 10/30 SCJPIA MEETING, 11/9 SCJPIA MEETING, 1211 SCJPIA MEETING, 12/14 CSMFO MEE-T-I-NG 10/23 - CONF.LAKE ARROWHEAD LOCAL MILEAGE SIGNAL MAINTENANCE INC. MAINT.SIGNALS 11/87 SIGNAL REPAIR SO.CA.EDISON COMPANY ELEC.CITY BLDGS (3) ELEC.CIVIC CENTER - EL -EC -.BALL PARK---L-I-GHTS ELEC.BART/PALM ELEC.SPRINKLER,PARK FLEC.SIGNALS (4) SO.CA.GAS COMPANY GAS,CITY BLOGS.(2) GAS,CIVIC CENTER SO.CA.MUNICIPAL ATHLETIC SCMAFI MEMB.1988 SPRING CITY ELEC.MFG.CO. 12' VILLA LIGHT STULTS ELECTRIC CO ELECTRICAL REPAJRS,C/C ITEM AMOUNT 25.42 31.50 559.98 23.11 84.48 9.54 16.11 66.00 80.00 15.46 7.16 23.65 371.00 48.00 10.00 26.00 34.25 26.00 29.00 32.50 -4.50 18.77 87.50 219.48 219.41 50.78 2,306.14 ---- 560,96 6.20 22.60 440.61 87.07 856.03 15.00 2,990.00 60.00 PAGE 4 CHECK AMOUNT 943.82 559.98 66.00 80.00 46.27 371.00 10.00 258.52 438.89 3,387.29 -----94-3 10 15.00 2,990.00 - -60.00 PAGE '24 )E C1/07/88 VOUCHER/ VENDOR CHECK NUMBER NUMBER 17849 h844 17850 7027 17851 7035 17852 7215 17853 7309 17854 7579 CITY OF GFAND TERRACE VOUCHER/CHECK REGISTER FOR f PERIODS VENDOR ITEM NAME DESCRIPTION THE SUN SUBSCRIPTION,SUN,(1 YEAR) LEGAL ADS TOYS R US SUPPLIES FOR TINY TOTS TRI-COUNTY OFFICIALS UMPIRE/SOFTBALL UMPIRE/SOFTBALL U.S.POSTAL SERVICE ZIP CODE DIRECTORY ZIP CODE DIRECTORY UNION OIL CO.OF CALIFORNIA FUEL,TRUCK/LAWNMOWER CATALINA VARELA TEXT BOOK,CHILD CARE TOTAL CHECKS A ITEM AMOUNT 105.00 25.04 169.22 144.00 160.00 4.50 4.50 58.92 29.00 CHECK AMOUNT 130.04 169.22 304:00 9.00 58.92 29.00 1239639.58 PAYROLL FOR DECEMBER ------ -- ----------------- -- -- -- - 49,791.44 - - _- I CERTIFY, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR -PAYMENT -OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. THOMAS SCHWAB FINANCE DIRECTOR CITY OF GRAND TERRACE PENDING CITY COUNCIL MINUTES COUNCIL APPROVAL REGULAR MEETING - DECEMBER 17. 1987 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on December 17, 1987, at 6:00 p.m. PRESENT: Byron Matteson, Mayor Barbara Pfennighausen, Mayor Pro Tem Hugh J. Grant, Councilmember Dennis L. Evans, Councilmember Susan Shirley, Councilmember ABSENT: Thomas J. Schwab, City Manager/Finance Director Randy Anstine, Assistant City Manager Juanita Brown, Deputy City Clerk Ivan Hopkins, City Attorney David Sawyer, Planning Director Joe Kicak, City Engineer NONE The meeting was opened with invocation by Pastor Salim Elias, Azure Hills Seventh-Day Adventist Church, followed by the Pledge of Allegiance led by *AV Councilmember Evans. Convened City Council at 6:03 p.m. Reconvened City Council at 6:07 p.m. Mayor Matteson asked Council if there were any items to be deleted. The City Manager replied there were no items to delete, but would like to continue Item 6(A) to the next meeting -- extension of T.J. Austyn Tentative Tract Map 13050. SPECIAL PRESENTATION Certificates of Mayor Matteson presented a Certificate of Service to three Service of Grand Terrace's Seniors: Fran Thompson, Betty Pekus and Lucille Pflaumer. Mayor Pro Tem Pfennighausen stated that these three ladies started with a small group of 8 or 9 senior citizens and now that group has grown to almost 60. .QDURIM AG4idDA ITEM z3O Tony Petta Mr. Petta indicated several months ago gifts from our Sister Sister City City, Palazzolo vello Stello, were presented to our City and in Itala are now on display in the lobby. He expressed the desire that someday in the future we would participate in a student -exchange program between Grand Terrace's and Palazzolo's young people. He stated it has happened sooner than he had dreamed, indicating having two young people present who are relatives of Bill DeBenedet, visiting us as representatives from Palazzolo. Bill DeBenedet Mr. DeBenedet introduced Elisa Driol and Fabiano Cudin. Mr. 11963 Honey Cudin brought greetings from the Mayor and Councilmen of Hill Palazzolo. He stated he also brought two letters from the Mayor and one from the Sporting Union of Palazzolo. He expressed his pleasure of being here and was pleased that his father, Frank Cudin, had initiated the establishment of our two Cities becoming Sister Cities. Mayor Matteson presented gifts to Elisa Driol and Fabiano Cudin as a token of appreciation. PROCLAMATION Mayor Matteson read a Proclamation and proclaimed December 13-19, 1987 as "Drunk and Drugged Driving Awareness Week." CONSENT CALENDAR Mayor Matteson asked Council if there were any items on the Consent Calendar to be removed for discussion. Councilmember Grant requested Item A -- Approve Check Register No. 121787, and Item D -- Approve 12/01/87 and 12/03/87 Minutes. Mayor Pro Tem Pfennighausen requested Item G -- Request for contributions to support Grand Terrace Youth Basketball. CC-87-237 Motion by Mayor Pro Tem Pfennighausen, second by Councilmember Grant, ALL AYES, to approve the remainder of the Consent Calendar. Item B - Ratify December 17, 1987 CRA Action Item C - Waive Full Reading of Ordinances and Resolutions on Agenda Item E - Authorization to request proposal for the installation of Traffic Signal at Barton Road and Mt. Vernon Avenue. Item F - Extension of Administrative Conditional Use Permit for the M-R Zone. Council Minutes - 12/17/87 Page 2 Item A Voucher No. 4189 Councilmember Grant referred to Page 1, Voucher No. 4189 --advance travel in Sacramento. He wanted to know what the conference was for. The City Manager replied it was a conference dealing with security design in the initial planning stages of projects. Mayor Matteson indicated the previous page also had the same item and questioned if that was the same figure? The City Manager replied the Check Register comes out in two formats and normally staff gives you the latter format. 4bW Councilmember Grant referred to Page 1 -- $300 for Televideo Conference. He wanted to know what that was. The City Manager replied that is to the League of California Cities, the contractor who provides the audio tapes. He stated that he and the Mayor ordered some audio tapes. CC-87-238 Motion by Councilmember Grant, second by Councilmember Shirley, to approve Check Register No. 121787. Mayor Matteson questioned Voucher No. P5418 - Crime Prevention Officer. The City Manager replied that the general law enforcement and the Crime Prevention Officer are paid separately on the billing. Motion CC-87-238 carried ALL AYES. Item D Councilmember Grant referred to Page 13 of the Minutes of 12/1 & 12/3/87 December 3, 1987, Motion CC-87-231, stating it should read Minutes seconded by Councilmember Grant instead of Councilmember Evans, and Planning Commission's should be Planning Director's recommendation. Mayor Pro Tem Pfennighausen referred to Page 5, of the December 3, 1987 Minutes. She indicated three paragraphs from the bottom of the page the word should be begin not began; on Page 14 the word Evans should be inserted and on Page 18, CC-87-233, the name Evans should be inserted. CC-87-239 Motion by Councilmember Grant, second by Mayor Pro Tem Pfennighausen, ALL AYES, to approve December 1 and December 3, 1987 Minutes, as corrected. Item G Mayor Pro Tem Pfennighausen indicated having this item pulled Contributions to off the Consent Calendar because she needed clarification from support Grand the other Councilmembers regarding the sponsorship of the Terrace's basketball team. She stated two years ago Council did it as a Youth Basketball whole with each Councilmember giving $25.00 each indicating Team this was not taken out of the City's fund. She felt it would not be appropriate to take it out of the City Fund unless Council Minutes - 12/17/87 Page 3 Council intended to do this for all of the other sports. She expressed her interest in seeing this basketball team sponsored and requested comments from the rest of the Councilmembers as to how they would like for this issue to be handled. Councilmember Grant stated that Item G implies that this is a request of the City for a contribution, but felt they were asking for individual support from each Councilmember and the community. He felt this was a great organization and fully intended to contribute, but indicated he could not understand why it was on the Agenda. Mayor Pro Tem Pfennighausen replied, it was on the Agenda because we did not know how else to handle it. She stated it was not handled last year and she understood the league is getting prepared to start stating the sponsorship is $125.00. Each Councilmember concurred to give and Mayor Matteson stated to make the check for $25.00 and send it to Jerry McMurry. Mayor Pro Tem Pfennighausen suggested putting a note with the check indicating this is for Council's Sponsored Team. PUBLIC PARTICIPATION Mayor Matteson opened up for public participation and asked if there was anyone wishing to participate at this time. Bob Keeney Mr. Keeney expressed a need to explain a potential problem r 12139 Mt. with Caltrans. He stated they submitted their project Vernon Avenue approximately in April, 1987; it went to the Planning Commission and was denied on two occasions; they again appealed to the City Council and the City Council approved it with 34 to 37 conditions added. He felt they have met all of those conditions. He stated one of the conditions was to hire a traffic engineer and it cost them $2,500.00 to solve the ingress/egress problem into their parcel because it was so close to the off ramp. They took it to the City Engineer and the City Engineer said he had no problem with it whatsoever, but that they needed to send it to Caltrans. Caltrans reviewed it and said, "it was none of their business, but if you are asking us, we don't like it." The City Engineer felt he would be putting his liability on the line if he recommended approval when Caltrans is saying they don't support it. He indicated he felt the City Engineer s recommendation for denial of the project was based on Caltrans' recommendation and, of course, the City Planning Director has to go along with the City Engineer and is also recommending denial. Mr. Keeney indicated they have no other problems with the project and have done what the City Council instructed them to do and now felt they needed some clarifications from City Council as to their position on any ingress/egress from the property. He felt it was the best Council Minutes - 12/17/87 Page 4 solution they could come up with for that piece of property, indicating they are ingressing only off from the lane they are creating into their project. He then stated their traffic study shows there are ten cars an hour, peak hour, getting off on the southbound exit on LaCrosse and turning right indicating that's one car every six minutes. He agreed with Mayor Matteson when he said Mr. Keeney's project will bring more traffic, but stated there still will not be as much as there is on that northbound exit. He stated the first entrance/exit past that northbound off ramp is 4 feet from the terminus of the radius on that exit. Mayor Matteson asked Mr. Keeney how many feet were on his side. Mr. Keeney replied it would be approximately 50 to 75 feet. Mayor Matteson asked "before the turn?" Mr. Keeney replied, "yes." Mayor Matteson questioned how wide was that street going into the entrance? Mr. Keeney replied, they designed it at 24 or 30 feet, he wasn't sure, but it is what the Planning Director recommended. He indicated it wasn't shown on the plans he had with him. Mayor Matteson asked if RV's could make the righthand turn from the inside or outside lane? Mr. Keeney replied there will not be any RV's, they are restricting the RV's from making an entrance into the first entrance. He further stated RV's will not be allow to enter on the easterly entrance, they will only be allowed to enter on the westerly entrance. Councilmember Evans stated that Mr. Keeney was asking for Council to give him the blessing on what he's proposing and overrule what Caltrans has proposed. Mr. Keeney replied Caltrans will not put their blessing on anything. Councilmember Evans stated he was not here to debate the issue and did not feel this evening is the forum to discuss it. He stated if I understand what you are saying, you have this up for review with the Planning Commission next week. Mr. Keeney replied, "yes." Councilmember Evans stated he felt that is where it should be discussed and examined, it gives everyone the opportunity to take a look at what .Caltrans has said about the project; it gives the City Engineer and the Planning Director an opportunity to give their input and then Council will have an opportunity if it is not approved and you do appeal. They will have that input and hopefully we can make a more intelligent decision. Council Minutes - 12/17/87 Page 5 Mr. Keeney stated he came before Council this evening to hopefully get some clarification; being this was not a planning consideration, but an engineering consideration; he felt this was an engineering problem and should be addressed by people with an engineering background. The City Attorney stated unfortunately instructions, directions or anything else along that line would constitute a decision under the Ralph M. Brown Act. Mayor Matteson asked if Council could still gather information. 460 The City Attorney replied, you can always gather information and hear information, but you can't exchange it back. Councilmember Evans stated he felt the correct forum is at the Planning Commission Meeting, it will be brought back to Council if deemed appropriate. Mayor Matteson indicated to Mr. Keeney appreciation from Council on this information and stated it will give Council time to review it and time to discuss it with the City Engineer. Mr. Keeney replied, okay, indicating what he is looking at then is the City Planning Commission cannot do anything but deny it based on the recommendation of the City Engineer and the Planning Director. AW Mayor Matteson replied, unfortunately Council still has to follow procedure; you have to go through that and then come back to Council. Mr. Keeney asked Mayor Matteson if he was saying it is an automatic appeal. Mayor Matteson responded, "if you appeal it." Dick Yost Mr. Yost congratulated the City on it's birthday. He gave a President of report on the Christmas Decorating Contest in Grand Terrace the Chamber of indicating the winners and thanked the businesses in Grand Commerce Terrace for their donation of prizes to be given to the winners. He indicated that next year's Judging will take place a little closer to Christmas due to some complaints that it was done too early this year for everyone to participate. COMMITTEE REPORTS Crime Prevention Mayor Matteson stated each Councilmember has a copy of the Committee Minutes of November 9, 1987. Council Minutes - 12/17/87 Page 6 Ralph Buchwalter Mr. Buchwalter stated the Crime Prevention Committee has a lot Chairman of the of things going on right now, the most noticeable is the Crime Prevention formulation of the citizen patrol. He stated they had a car Committee donated by L.J. Ford Company which is to be delivered sometime in January 1988. He stated they have been able to recruit volunteers through senior citizens' groups and at this particular time, have nine volunteers committed to the program, but are seeking a total of 18 to staff their patrol. He reported the Committee was working on the formation of plans for their next Community Safety Day and they already have a number of people committed to that in the form of volunteers. He reported the Committee was working on further development of fbo the Neighborhood Watch. Mayor Matteson stated he was excited about the citizen patrol indicating programs like this have been going on successfully in several other cities and invited anyone watching that was interested in participating in this volunteer patrol should call City Hall and ask for Sharon Korgan. Mr. Buchwalter stated that this patrol will only be powered to observe and report. He stated the people will be trained by the Sheriff's Department, but there will be no contact made, the volunteer's job will be very strictly limited to observing and reporting to the Sheriff's Dispatcher. Parks and Mr. Rollins stated since Council did not have a copy of the Recreation Minutes of their December 11, 1987 meeting, he would like to Committee bring Council up-to-date on one point. He reported that Mr. Dick Rollins Roy Nix, a member of the Board of Directors for the Lion's 22700 DeBerry Club, attended their meeting and made the statement that the Lion's Club set aside $2,500.00 to put toward the completion of the snack bar. He stated Council has the Commission Committee Report before them requesting another $9,100.00 to complete the snack bar. Mayor Matteson stated, as he understands it, Council gave $5,000.00 originally and then $4,200.00 and now another $9,100.00 besides what the Lion's Club has designated, it is really getting out of hand and he could not understand it. Mr. Rollins replied the snack bar that the City of San Bernardino built cost $47,000.00. He stated they thought they could build a snack bar with donated labor and donated materials and it's been over a year and a half and the snack bar is not complete. He stated the school district advised us to either complete it or tear it down; we have too much money in it to tear it down. He asked now what do we do? Mayor Matteson replied, "That's a good qustion." He stated he did not know how long it was going to keep going on stating in another couple of months you'll be back for more money. Council Minutes - 12/17/87 Page 7 Mr. Rollins replied they anticipate that $9,100.00 will complete the snack bar other than some of the finish work inside. He stated his understanding is that if the Lion's Club donates $2,500.00, this will be deducted from the $9,100.00 and they are waiting that decision from the Lion's Club Board of Directors. Councilmember Grant asked the City Manager what he thought about this? City Manager Schwab replied he did not feel it would be feasible to tear it down, he felt it was somewhat distressing 410 that the City is ending up building and then turning around and giving subsidy on lighting and other things, but felt we really don't have much choice. He stated it might cost us as much to knock it down, haul it away and make that ground the same as it was then it would to go ahead and finish it. He indicated staff's recommendation would be to go ahead and finish the snack bar. Councilmember Grant concurred and indicated the school was not going to tolerate that for safety reasons. He agreed with Mayor Matteson about it being very poor planning and it's a snowball into a bad situation and felt in the future if we do something on a volunteer basis that we do a lot of planning. Mayor Pro Tem Pfennighausen indicated the plans for that snack bar had to go to Sacramento to be approved and felt':t probably required stricter approval to build that snack bar than it was to build this Civic Center. She stated they cut a lot of corners in the snack bar trying to get it down to a cost that we could live with. She agreed with the City Manager where we have to complete the snack bar and get it in service. Mayor Matteson indicated he would be reluctant to give some more money without a contract with the detailed amount of who is getting the money, where it is going and someone taking responsibility for it. Mayor Pro Tem Pfennighausen replied there is a report that tells who is responsible. Mr. Rollins replied Mr. Chuck Vahovek is the contractor. Mayor Matteson asked if we had a contract with Mr. Vahovek. Mr. Rollins replied, he did not believe we had a firm contract with him. Mayor Matteson stated that is what he would like to see a firm contract, telling us how much it's going to cost and make him stick to that amount of money. Council Minutes - 12/17/87 Page 8 Mr. Rollins stated the reason we didn't have a contract per se with him, is that we would have had to have RFP's with him and go out to bid. He stated Mr. Vahovek will give a cost of what it will take to complete it and believed Ms. Conley has those figures and felt that is where she arrived at the $9,100.00, and the only question now is will the Lion's Club contribute the $2,500.00. He suggested that organizations and clubs that use the snack bar pay a fee in order to recover the cost of that snack bar in some manner, not to make a profit, but to recover the cost and make them feel responsible for it. He felt this is something that the Parks and Recreation Committee will be looking into in the future once it's completed; to have the various organizations pay for the use of it. Tony Petta Mr. Petta stated that the youth organizations came to the City 11875 Eton Dr. Council a long time ago and convinced Council that the project was a worth -while project to be undertaken. He stated they convinced the school district, City Council, Lion's Club and felt this was a project all youth organizations could benefit from and will be a long-lasting facility. He stated what Mayor Matteson has said is worth taking in consideration getting the actual figures that would take to complete this job. Councilmember Evans asked the City Attorney, do we have any problems as far as the legal aspects of it? City Attorney Hopkins replied of course it is above the maximum and must be let to bid. Mayor Matteson stated whether it is written or oral contract it has to go out to bid. City Attorney Hopkins responded "yes." Councilmember Evans stated we have obviously dug ourselves into a hole. He stated he felt staff needs to get all of the costs to complete that snack bar as quickly as possible and wanted to know if Council could have it by the next meeting for review. Mayor Matteson asked who will have to go out for the bid, the City or the Parks and Recreation Committee. City Attorney Hopkins replied, the Parks and Recreation Committee is a advisory committee only, it does not have the power to do those things intentionally because to do so would require that they file Statements of Economics Interest and we've already debated that in the beginning by simply making certain that they were advisory only, therefore, you must go to bid. Mayor Matteson stated so apparently the City Manager must get bids on what it will take to finish the snack bar. Council Minutes - 12/17/87 Page 9 City Manager Schwab stated if Council wished to give this back to staff, staff would like to take a look at maybe an alternative for staff to perhaps go out and do the stucco and come up with what would be the minimum amount necessary to button up that job to the satisfaction of the school district and then see where we can go from there. He stated we can break it up into a few separate jobs and just go out and do quotes on stucco and maybe some of the dry -wall work, but he is hesitant to make it a public -works project only because the cost will probably double. Councilmember Evans asked the City Attorney if that was taking a back door approach, circumventing what we are really suppose to do? City Attorney Hopkins replied, the answer is probably yes, but we will make certain that if it is done, it will be done legally. City Engineer Kicak stated there is one other thing we have to keep in mind; this is on school property where the State has the jurisdicticn over the plans and he did not know if those plans that were prepared by the Committee or whomever were ever looked at by the State. Mr. Rollins stated the Parks and Recreation Committee started this whole project as a volunteer project and it has not been as such. He stated we've done it piecemeal, we better complete 04V it piecemeal, and as the City Attorney has said, we better go very cautiously and complete it to the satisfaction of the school district. City Manager Schwab stated we have kept it under 200-square feet which exempted it from a lot of requirements that the State Department of Architecture require; we are going to do what's necessary to complete portions of it and if it comes to a position where we think legally we are looking at a bid splitting problem, we'll bring that back to Council, but we won't do anything that's going to violate the bidding portion of this. Mr. Rollins stated we have constructed that building under the existing codes with Mr. Karger and indicated everything that has been built was in accordance with the Unified Building Code. Councilmember Evans told the City Manager that when he prepares his report, he needs to also pencil -in the cost and if it does create a problem to continue with it, what it would cost us to demolish it and put it back as it was before we started. Council Minutes - 12/17/87 Page 10 Mayor Matteson asked Council if they concurred to turn it over to staff and let them advise Council at a later date what the procedure would be? City Manager Schwab stated staff could get it to Council by the next meeting, January 14, 1988. Mayor Pro Tem Pfennighausen stated the State of California did look at and approve the plans. Mr. Yost stated depending upon the decision of the Council whether or not to go forward with this, he would like to make a proposal to the Chamber of Commerce Board at their next meeting to look at a possible special fundraising event that could help, because he felt it would be good to have a nice facility. Tour de Terrace Mayor Matteson stated he was amazed at the publicity that Grand Terrace has received from the Tour de Terrace. He stated it has been in national and international magazines. CITY COUNCIL Councilmember Councilmember Evans stated as we are coming to the close of Evans another year, he would like to take a moment to reflect where the City has come in the past year. He stated we still have a long way to go and will require a lot of hard work and require a lot of community effort, as well as staff and City Council efforts to bring us into the 1990's. He stated we will also be looking at the beginning of a new year of the City's General Plan and he could only encourage each and everyone to come out and share their ideas, visions and dreams for the City of Grand Terrace. He indicated reflecting on a statement he had read from a gentlemen in reference to "if we view our land as community that we will then learn to love and respect it." He felt that goes for the entire community at this time of the season when we are suppose to look upon peace on earth and goodwill toward men indicating there have been many problems, not only in the City, but amongst ourselves here at the Council and he hopes that with the new year, Council can hopefully mend any divisions they've had in the past. He stated on behalf of himself and his family, they would like to wish everyone a Merry Christmas. Councilmember Councilmember Shirley stated she would like to ask God's Shirley blessing on this Council and say Merry Christmas to everyone, stating this is a beautiful town to live in and a beautiful time of the year and may we all be safe this time next year. Councilmember Councilmember Grant gave thanks to those who put on the Grant excellent City's Birthday Party and stated he was looking forward to the City's loth Anniversary next year. He stated he made a brief presentation to the Lion's Club on Wednesday as to Council Minutes - 12/17/87 Page 11 the state of the City as he saw it and expressed his appreciation for the help he received from management on getting some of the data he required. He concurred with his colleagues on what they all hope for the future of the community and he sees nothing but good if all cooperate. He ended by wishing everyone a Merry Christmas and a Happy New Year. Mayor Pro Tem Mayor Pro Tem Pfennighausen stated she attended a very special Pfennighausen program last night called "Cherish Your Child." She reported this was a program that was put together to ensure a Merry Christmas for children that most likely would never have experienced anything very merry. She expressed her feelings about Grand Terrace and ended with "Grand Terrace is a little City with a great big heart" and wished everyone the happiest of Christmasses for everyone all over, stating that next year is going to be one of harmony and progress for Grand Terrace. Mayor Matteson Mayor Matteson read a Certificate of Recognition presented to the City of Grand Terrace, signed by Senator Ruben Ayala, Senate District 34 indicating they brought this tonight and was going to try to make it back, but could not make it. He stated he attended a dinner in San Bernardino put on by the County which presented Awards for Service to our youth. He stated Jamie Butler, who is in charge of our Crime Busters was given an Certificate of Award for her outstanding service to the City of Grand Terrace. He stated he and Councilmember Grant attended the Highland Installation and they have received letters from them thanking us for being there and supporting them over the last several years. He ended by wishing everyone a Merry Christmas and a Happy New Year. Item 7(A) City Manager Schwab stated Mayor Matteson had requested that Placement of a staff research a possibility of placing a half -page ad in the fixed ad in the weekly issue of the Foothill Journal. He stated the ad is Foothill Journal attached to the Agenda indicating the ad, if done every week, would cost $13,000.00 per year. He stated the Foothill Journal is currently delivered to all residents and that particular practice would continue. If Council is interested in putting together such an Ad, the General Fund appropriation of $7,000.00 will need to be made for the balance of this fiscal year. He indicated during the budget hearings, it would be determined if to fund that program again starting from July 1, 1988. Mr. Jim Mr. Copeland expressed his appreciation and thanked Council and Copeland the citizens of the City for supporting and accepting them. He Foothill expressed the desire of getting more views and opinions in the Journal editorial section of the paper. He stated he has talked to several people about this and have found out that residents of Grand Terrace want to be informed weekly about what's going on Council Minutes - 12/17/87 Page 12 at the Planning Commission and City Council Meetings; what's coming on the Agenda so they can decide whether or not they want to participate; to know who to get in touch with and what some of the events are within the City. He stated he has attended several Council Meetings and heard people ask why weren't they informed or why didn't certain information get into the paper or why the community wasn't informed that certain things were going to be on the Agenda. He indicated this is one of the ways to get it out weekly to the Community and keep them informed as much as possible. Ed O'Neal Mr. O'Neal stated some concerned citizens of Grand Terrace are 22608 Minona Dr. urging Council to instruct staff to begin using the local media to communicate City business and activities for the citizens of Grand Terrace. He read off some of the reasons why he and some of the citizens of Grand Terrace felt Council should participate with the Foothill Journal and ended with again urging Council to consider providing this service. Tony Petta Mr. Petta stated he was here to point out that the City should 11875 Eton Dr. not have to purchase space to give out news to the residents. He stated if the newspaper performs its function properly, then it is the duty of the newspaper to notify the people of what goes on at City Hall. Mayor Matteson replied that unless the City purchases this ad and unless Loma Linda does the same, the newspaper will no longer function, we will not have it. He stated the newspaper is such a fundamental part of the City organization and that any city of this size that has a newspaper is very fortunate. It's not a matter of having somebody like the Sun who's so big they won't print it anyway, they won't print any local news for us and we are lucky to have this paper that comes out weekly to do this. Mr. Petta replied, now we are talking about something different, initially we were talking about getting space so that we could put the news out to the people. Mayor Matteson stated we are going to be listing things that are not actually daily news items, there will be an advertisement of the City Hall and all the departments in it that no other newspaper does and the only way we can do that is by subscribing to an ad. Mayor Matteson asked if there was anyone else wishing to speak on this issue? Being there were none he turned the issue back to Council. Councilmember Shirley expressed her feelings about a weekly newspaper and could only support this ad for the newspaper if Council were to extend the same offer to any other newspaper who comes in here in competition with the Foothill Journal. Council Minutes - 12/17/87 Page 13 CC-87-240 Motion by Mayor Matteson, to place a fixed ad in the Foothill Journal as proposed. Mayor Pro Tem Pfennighausen stated this is a serious issue and that this is the second newspaper that's tried to start here and she would welcome any other newspapers that would like to come in and try to do this very same thing. She stated she talked to Jim sometime ago and asked how long he thought they would be able to give this newspaper to everybody free and he felt that it was an important service to get this newspaper out on a non -subscription basis. She stated she hopes this newspaper will grow where they can black out the Press Enterprise and Sun Telegram in the City of Grand Terrace. She stated she has had several complaints about the fact that we don't get any news coverage in those newspapers, and felt if we could get a newspaper that services our area, we could have great impact on those other newspapers. We need to have this type of media coverage and the ad is one way to ensure that at least we can give a shot in the arm that is trying to grow and do the job that we need to get done. Mayor Matteson concurred with Councilmember Shirley indicating we are supporting one newspaper, the Chamber Newsletter, so if we are doing that, we should give the Foothill Journal the same opportunity and support them. Councilmember Evans asked Mayor Matteson how he proposes to come up with the funds? Mayor Matteson replied to take it out of the Unappropriated Fund. Councilmember Evans felt the issue that is before Council is number one, that of dissemination of information to the citizens of the City. Mike Roach Mr. Roach expressed his thoughts in favor of Council getting a 22795 Fairburn fixed weekly ad in the Foothill Journal. Councilmember Evans mentioned how and when the Chamber of Commerce started and how it has grown into what we currently receive on a monthly basis and is called the Grand Terrace Monthly Newsletter. He stated what Councilmember Shirley mentioned about subsidizing all newspapers was already started with the Chamber of Commerce's first newsletter. He indicated not appropriating $7,000.00 from the General Fund, but Council needs to review the monies that are currently going to the Chamber for their newsletter. He stated he has a proposed budget from 1987/88, and he didn't know if it had changed, but they show that $20,676.00 is currently expended for the newsletter. He stated if we take a look at a yearly basis of Council Minutes - 12/17/87 Page 14 $13,000.00, that's at least a $7,000.00 savings and felt a need to seriously take a look as to terminating the monies for the Chamber's Newsletter or decide if we are going to go for the Foothill Journal. Mayor Matteson stated he felt that is an item that would be appropriately taken up at budget time. He stated the Chamber of Commerce has already set up their budget for the entire year and part of that is already ear -marked indicating he felt that is something Council should look into and indicated we are actually subsidizing the Chamber Newsletter and buying space in the Foothill Journal. 060 Councilmember Shirley stated we are financially supporting them. Mayor Matteson replied we are supporting them but we are getting something in return. Councilmember Shirley stated we get something from the Chamber Newsletter too, indicating she felt it is wonderful that we have a newspaper that addresses the problems of Grand Terrace, but just wanted to make a point that she doesn't want to financially help one person in business to the disadvantage of another person in business and does support having the Foothill Journal. Councilmember Grant stated if Council were to consider this as a subsidy, then all of a sudden we would be subsidizing a political position, but If we considered this as a paid - advertisement, then we are not subsidizing a political position and that is why he made it clear several years ago that he would support the funding for our share for the newsletter as long as taxpayers money was not being put out for partisan purposes and he felt the Chamber Newsletter has done an excellent job in that regards, they have avoided that kind of thing and are to be commended. He stated as long as we see this as a trial period, see how it goes on, he would probably support this funding for the remainder of the fiscal year. Councilmember Evans asked for clarification about the money that goes to the Chamber of Commerce; are we buying ad space in the Chamber Newsletter as we would be doing with the Foothill Journal? He wanted to know how much money was Council willing to spend for the dissemination of basic information to the public, indicating if he takes the Chamber's current cost of the newsletter and attach an additional $7,000.00, that would be $27,000.00 and it seems like an awful lot of money right now. Mayor Pro Tem Pfennighausen stated that in order to take Council's control of the Chamber Newsletter away, the subsidy to the Chamber was re -assigned a new title which was Economic Development. She stated the funding goes into the Chamber's Council Minutes - 12/17/87 Page 15 General Fund and when you look at the budget, a great deal of that money is going to publishing the Chamber Newsletter and suggested that an equal amount be termed as the buying of an ad in both publications and that the adjustment be made in the allocation to the Chamber so that we are not showing preferentiality to one publication or the other. She stated Council should start to be very specific with what it is we are doing with our money. She indicated the Chamber Newsletter is having problems and does require a three-week lead time and news isn't current when it does get there and a lot of things that need to get in don't get there because the people can't get the information to them quick enough. She stated if we are buying ad space in the Chamber Newsletter, then lets do that and let's control the space as would be controlled in the Foothill Journal. Mayor Matteson stated as he sees it there are two different issues, one is the Chamber grant, which Council cannot make a decision on, and should be put on the next Agenda. He then stated to cast a vote on the subject on hand. Councilmember Evans stated he felt the point Mayor Pro Tem Pfennighausen has raised was very crucial and felt it was going to impact the rest of the year as far as potential monies and would like to have the Chamber provide the cost breakdown so that Council could review it and bring it back to render a decision, indicating he was behind the Foothill Journal because of the dissemination of information it would bring to the people. Councilmember Shirley stated that dissemination of information is valuable and did not feel a price could be put on it. She stated the Chamber of Commerce in Grand Terrace really does a lot of work for this City, they present a good image, advertise all over the Inland Empire, indicating we have given them a grant as part of their budget, they and the City plan around this money and felt we should leave that in place until the next budget cycle. Motion CC-87-240 carried ALL AYES, for placement of a fixed ad in the Foothill Journal. City Manager Schwab asked for a consensus if Council would like that item on the Agenda for the 14th of January. Councilmember Grant replied a commitment has been made to the Chamber and felt Council should wait until the next budget cycle. Item 7(B) City Manager Schwab stated at the December 3, 1987 meeting, Councilmember Grant, with the consensus of Council, instructed staff to conduct a brief study on economic development and for Council Minutes - 12/17/87 Page 16 it to take on two areas, the feasibility of hiring in-house staff to perform the task versus hiring an Economic Development Consultant who would work on a contingency fee basis. He indicated for a little background he felt that staff is well aware that economic development in Grand Terrace has generally not kept pace with neighboring communities. He stated there are a couple of items that make it difficult for us to compete with the neighboring communities in economic development. One is the lack of financial resources as we have committed much of our funds to other areas. When we developed the Redevelopment Agency, we passed through the tax increment to all agencies except for the school and made a deal with them which provided them with public facilities. The other item is in our redevelopment -plan, we specifically excluded the right of eminent domain, stating the City does have the right of eminent domain, but generally the rights of the City to exercise eminent domain are only when there is a clear-cut public use of that property, whereas, the Redevelopment Agencies have much broader domain powers which allow them to use eminent domain for private purposes. He stated staff looked at the feasibility of in-house economic development and generally the generally the people who are involved in economic development tend to be somewhat highly paid, but looking at the amount of available land in Grand Terrace and with the conditions he had stated with the resources, staff finds it difficult to have a full-time person that could be fully employed forty -hours a week doing nothing but economic development. He stated staff did not seriously consider a part-time economic development 6w person, he wasn't competent that we would find an individual with enough experience and background that would be willing to work on just a part-time basis. He stated when staff looked at the feasibility of an Economic Development Consultant, staff did contact several Economic Development Consultants and asked them generally about how they are paid, they could not find one that would be willing, especially with our circumstances and our very limited amount of land, to work on a contingency basis indicating there really is not enough tools to work with or enough land to make it enough of an incentive for a Economic Development Consultant to take it on that basis. He stated they generally will take it on a contractual basis and are paid an hourly rate. He stated in order for us to make a diligent effort, we probably will have to go with a contractual consultant. Not knowing what they could possibly do for us, staff recommends that the City develop a Request for Proposal and outline all of the conditions that exist currently within the City, what has transpired in the past, what our problems have been in economic development and throw it out to the consultant to say, what can you do for us, convince us that we should pay you money to provide economic development here in our community. He felt, based on the merits of those proposals that come back to the City at that time, staff would bring Council Minutes - 12/17/87 Page 17 those back to the Council and would ask them to envision what they hoped to accomplish, what kind of time -frame they are looking at and what the cost would be. He felt at that point Council could weigh the benefits versus those costs and make a decision as to whether we would like to enter into a contract with any of those individuals. Councilmember Grant felt the City Manager and staff had done the very best they could with the situation that he feared might occur and that is apparently very few, if anyone, is willing to undertake this project on a contingency basis. He stated he had made that as a part of his motion at the last meeting in the hope that we would find someone who would be willing to do that. He stated if we adopt staff's recommendation as it is worded, we are coming as close as we possibly can to at least protecting this City from what could ultimately be a rip-off. He stated if this is adopted as a motion, he concurred with staff's recommendation indicating this is our last chance to really try and bring in some sales and use taxes into our community. CC-87-241 Motion by Councilmember Grant, second by Councilmember Shirley, to adopt staff's recommendation that the City develop a Request for Proposal and outline all of the conditions that exist currently within the City; what has transpired in the past; what our problems have been in economic development; and throw it out to the Consultant to say, what can you do for us, convince us that we should pay you money to provide economic development here in our community. Mayor Pro Tem Pfennighausen stated, as Mayor Matteson pointed out at the last meeting, the City of Colton has done fantastic things in the area of economic development, but the City of Colton has made a lot of concessions and have bent a lot of rules and have gone out of their way to make it a place where people want to come and develop stating that's going to have to happen here. She stated consultants cannot make that happen, that's up to the Planning Commission, staff, the City Council and the public at large, they have to send the message out that they want development. She stated she wasn't sure that we are going to be able to continue to maintain an acceptable level of service unless we do something now and something financially substantial to secure tomorrow for this City. Councilmember Grant stated close to ten years we have attempted to bring in commercial development in a community that is primarily residential and a community that wants to stay residential. He stated we have residents and we are not responsible for what Colton does, they have done a good job, we could learn a lot from our surrounding cities, but to say that this Council over the years has driven away commercial development is not true. He stated the adoption of the Council Minutes - 12/17/87 Page 18 proposal recommended by staff is the only reasonable step in the way that we can get some commercial development in this town. Councilmember Evans stated the Consultant is not going to bring the development into the City, they are not going to do the development, the developers will do the developing and felt it has become apparent that the letter received from Westar in October of 1987, which stated right now, you're not going to get any type of commercial development because the population base is not large enough. He stated when we are talking about population base, the developers and the businesses that are taw going to come in do not look at the immediate boundaries of the city, they look at what they call new market area and, right now we do not have any businesses who are willing to take that gamble based on that letter from Westar Associates, so we would be throwing money down the drain. Mayor Matteson stated the City of Colton has been mentioned several times and the fact is they have sixteen major projects going in. One of them is $72,000,000.00 and they have four full-time Economic Development employees in the City. He stated businesses are very compatible from city to city, everybody goes after it indicating the City of Colton went after the Price Club, it cost them, they laid out no money out of their pocket and they are still making a lot of money off of the Price Club, they are very aggressive and that is what we have to be if we want more commercial. He stated if we don't get aggressive, we are going to end up like Norco, they are in the position now where they are laying off because they don't have the money to run the city and now they are starting to make an aggressive campaign after businesses. He stated we are late now, but it's better late than never. We were late when we incorporated; we lost a lot of land because we waited too long to incorporate and we are going to be losing a lot of businesses now if we don't go after it. He stated he was in favor of staff's recommendation. Mayor Pro Tem Pfennighausen stated she was going to support this motion for one reason and one reason only and that is she understands the motion is just to establish the RFP's and send them out. Councilmember Grant stated the motion is basically the language of the staff's recommendation. Motion CC-87-241 carried with Councilmember Evans voting NOE. Council Minutes - 12/17/87 Faae 19 LI 09 Adjourned City Council meeting at 8:10 p.m. until the next regular City Council meeting which will be held Thursday, January 14, 1988 at 5:30 p.m. Council Minutes - 12/17/87 n , )A Respectfully submitted: Deputy City Clerk APPROVED: Mayor DATE: Jan. 6, 1987 S T A F F R E P O R T CRA ITEM ( ) COUNCIL ITEM (xx ) MEETING DATE: Jan. 14, 1987 SUBJECT: CONSENT TO ASSIGNMENT AND MODIFICATIONS AGREEMENT FOR PROCESSING PARKING CITATIONS ------------------------------------------------------------------ FUNDING REQUIRED NO FUNDING REQUIRED X The City currently contracts with Vertical Management Systems to process uncollectable parking citations. For a fee of $1.05 per citation they process the citation through the Department of Motor Vehicles and attach the fee to the vehicle registration to ensure payment. The citation portion of Vertical Management Systems has been acquired by Computil Corporation, and they are requesting that we consent to assign and modify our agreement for their processing of our citations. The staff finds this a valuable service at a minimal cost. No additional appropriations are required. STAFF RECOMMENDS THAT COUNCIL AUTHORIZE THE MAYOR TO SIGN THE CONSENT TO ASSIGNMENT AND MODIFICATIONS AGREEMENT FOR PROCESSING PARKING CITATIONS. TS:bt ..� 4, COMPUT/L CORPORA71ON Ms. Betty Duarte City of Grand Terrace 22795 Barton Road 6W Grand Terrace, CA 92324 Dear Ms. Duarte: A Subsidiary of NUI Corporation December 21, 1987 Computil Corporation and Vertical Management Systems (VMS) have signed all of the necessary legal papers to affect the acquisition of the assets associated with VMS'S parking citation business. As of December 10, 1987 we are, on an interim basis, managing VMS's business. The acquisition will be finalized contingent upon Computil Corporation obtaining 80% of VMS's revenue base in addition to resolving several outstanding legal matters. Enclosed are two (2) finalized copies of the "Consent to Assignment and Modifications Agreement for Processing Parking Citations." In order to expedite this acquisition, we are requesting that you execute this assignment and return one (1) copy to Computil Corporation. Should you have any questions regarding the Assignment Agreement please contact Alfonso J. Izzi, President and Chief Executive Officer of Computil or myself at 1-800-221-1725. Additionally, you may contact Mary Houghton, who is acting as interim manager at VMS, at 714/963-7224. I look forward to your contract assignment to Computil Corporation. Thanks again for your patience and understanding. Mark A. Fabiny all le Assistant o the President and Chief Executive Officer Encl. MAF/pd 1040 ROUTE 46 • CLIFTON, NEW JERSEY 07013 • NJ 1-800-334-0771 •OUTSIDE N.J 1-800-221-1725 FAX 201-470-0028 CONSENT TO ASSIGNMENT AND MODIFICATIONS AGREEMENT FOR PROCESSING PARKING CI`i'AT10NS 'i'hzs CONSENT TO ASSIGNMENT AND MODIFICATIONS OF AGREEMENT FOR !'ROCi,SSING PARKING CiTATIONS (The "Agreement") is made and entered into in duplicate original as of the day or 19 by and between AMERICAN PARKING MANAGEMENT CORP. a Calirornia Corp. doing business as far Vertical Management Systems, Inc. 18700 BEACH BOULEVARD HUNT1NGTON BEACH, CA 92648 (hereinafter sometimes rererred to as "ASSIGNOR") -AND- CITY OF GRAND TERRACE 22795 BAI<TON ROAD GRAND TERRACE, CA 92324 (hereinafter sometimes referred to as "PUBLIC ENTITY") -AND- COMPUTIL CORPORATION 1040 Route 46 far Clifton, New Jersey 07013 (hereinafter sometimes referred to as "ASSIGNEE") WHEREAS, Assignor and Public Entity entered into an agreement dated August 7, 1984 for the processing of parking citations issued by the Public Entity, a copy of which is attached as Exhibit "1", (hereinafter the "Processing Agreement"), -AND- WHEREAS, Assignor desires to assign all of its right, title and interest in the Processing Agreement and certain of its obligations and liabilities under the Processing Agreement to Assignee and Assignee desires to assume all of Assignor's right, title and interest in and certain of its obligations and liabilities under the Processing Agreement, - 1 - -AND - WHEREAS, this Agreement is made pursuant to that certain Agreement of Purchase and Sale of Assets dated -D Er fir.( --6E1Z I , 199!7_ between Assignor and Assignee, (hereinafter the "Purchase Agreement"), -AND- WHEREAS, The Public Entity wishes to approve the assignment of the Processing Agreement to Assignee, upon its terms and conditions and upon such further terms, conditions and modifications as are hereinafter set forth, LI -AND- WHEREAS, as an inducement and additional consideration for Assignee to enter this Agreement, the Public Entity desires to release Assignee from all claims arising prior to November 1, 1987, -AND- NOW, THEREFORE, for good and valuable consideration, receipt of which is hereby acknowledged by all parties, the parties agree as follows: - 2 - 1. Incorporation: The Processing Agreement is incorporated herein as Exhibit "1". Except as herein specifically altered or modified expressly or by direct contextual implication, the terms and conditions of such Processing Agreement shall control. 2. Modifications: It is agreed between the parties that the terms kr Exhibit "1" shall be modified as follows: A. Term: The Public Entity agrees to an assignment of the contract as modified for a period ending on August 7, 1989. B. Cancellation: In recognition of the fact that the parties desire to establish a mutually beneficial and economically stable working relationship, it is hereby agreed that, except for termination for good 4bouse, the Public Entity shall not terminate this Agreement on a date earlier than August 7, 1989. Where Public Entity shall have good cause for termination, due to material defect in performance or material breach of obligations by Assignee, the Public Entity shall be free to terminate the Processing Agreement after giving fair notice to Assignee, at the addresses set forth in Paragraph C below, of the specific grounds for termination, by certified mail, return receipt requested. Following receipt of such notice by Assignee, Assignee shall have a period of thirty (30) days in which to cure such material defect or breach. If such material defect or breach is thereafter cured, the Agreement shall remain in full force and effect. If such material defect or breach shall not hereafter be timely cured, the Agreement shall be terminated. - 3 - The terms and conditions set forth in the Processing Agreement, and particularly Paragraph(s) 12 of the Processing Agreement, are hereby amended. C. Notices to Parties: Any notice required under the Processing Agreement, as modified, to be given to either party shall be given by positing same in the United States mail, postage prepaid, certified mail, return receipt requested, to the addresses set forth below. Alternatively, the parties may satisfy such notice requirement by utilizing personal service, telegraph or a similar communication service by which evidence of personal receipt by the notified party is established. In the case of the Public Entity, notice snail oe to: CITY OF GRAND TERRACE oar 2219b BARTON ROAD GRAND TERRACE, CA 92324 ATTENTION OF: BETTY DUARTE or to sucn other aaaress or aaaresses as the Puollc Entity shall hereafter reasonably request in writing. In the case or Assignee, notice snail oe to: UUMPUTIL UUXeUkCA`1'.1 UN 1040 Route 46 Gllrton, New Jersey U 10113 ATT EN'1'i.UN Ur': Alronso J. lzzi, Presa.aent and Unier r:xecut.ive Urricer with a courtesy copy sent to: - 4 - Bruce U. Yisnelman yluu sunset bouievara suite y3u Los Angeles, c;alirornia 9UOb9 or to sucn other aaaress or aaaresses as Assignee shall nerearter reeasonabiy request in writing. D. Assignment: a,nis Agreement may be assignea by Uomputil Corporation to a corporation ownea or controliea by it or its parent, Nul. E. Standard of Good Faith: Assignee and Public Entity agree to be bound by standards of good faith in all aspects of the Processing Agreement. The parties hereto acknowledge that ro improper or illegal *Iducements have been ordered or paid by any representative of the parties hereto in order to consummate or implement any of the terms hereof, nor will any such improper or illegal inducements be offered or paid in the future relating to any aspect of the Processing Agreement. F. Accounts Payable By Public Entity: All current accounts payable under the terms of the Processing Agreement shall be paid to Computil Corporation in full within thirty (30) days of the acceptance of this Agreement. 3. Conditions and Contingencies: It is acknowledged and understood that this Agreement is conditional and shall become finally effective only upon the final closing of the Purchase Agreement, which is herein referred to as the "Effective Date". - 5 - 4. Acknowledgment of Legal Authority: All parties hereto stipulate and acknowledge that their respective governing Boards and legal counsel have duly approved the terms and conditions set forth herein. 5. Assignment: Assignor warrants that it has not made any prior �Msignment of its interest in the Processing Agreement and now hereby assigns all of its right, title and interest in the Processing Agreement as modified herein to Assignee as of the Effective Date. Assignor also assigns all of its obligations and liabilities under the Processing Agreement to Assignee; provided however that Public Entity shall and does hereby release Assignee and its officers, directors, shareholders and agents from all claims except for payments due for collections made subsequent to November 1, 1987. A form of Release of Assignee is attached &Vreto as Exhibit "2", and is incorporated by this reference. It is further understood that the Public Entity shall release the Assignor and all of its officers, directors, shareholders and agents from all claims, and shall issue a release in the form attached hereto as Exhibit 113" incorporated herein. 6. Assumption: Assignee, having read the Processing Agreement, accepts the foregoing assignment and assumes all of the obligations of Assignor under the Processing Agreement, and agrees to be bound by the terms of the Processing Agreement as modified as of the Effective Date; provided however that the Public Entity shall release the Assignee as set forth above and herein. - 6 - 7. Indemnity: Assignee shall and does indemnify and hold harmless Assignor and all if its employees, partners (and their subsidiaries, parents and affiliates), shareholders, officers, directors, attorneys, Assignees, transferees and affiliates of Assignor against liability, claims, actions or demands against them or any of them arising out of or in any way connected with Assignor's obligations under the Processing *reement, which obligations arise after the Effective Date of this Agreement. Assignor small and does indemnify and hold harmless Assignee and all of its employees, partners (and their subsidiaries, parents and affiliates), shareholders, officers, directors, attorneys, assignees, transferees and affiliates of Assignee against all liability, claims, actions or demands against them or any of them arising out of or in any *AKy connected with Assignor's obligations under the Processing Agreement, which obligations arose prior to November 1, 1987. 8. General Provisions 8.1 Agreement: This Agreement shall be binding upon and shall inure to the benefit of Assignor, Assignee and Public Entity and their respective representatives, successors and assigns. No Party shall have the right to assign this Agreement or any interest, right or obligation under this Agreement without obtaining the prior written consent of the other parties, except that Assignee may assign its right and obligations under this Agreement to an entity substantially owned and controlled by Assignee or its parent NUI, upon written notice to Assignor and Public Entity. - 7 - 8.2 Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the State of California. Any action to interpret or enforce this Agreement shall be solely brought in the State of California. 8.3 Modifications: Any alteration, change or modification of or to this Agreement, in order to become effective, shall be made in writing and in each instance signed on behalf of each party. 8.4 Severability: If any term, provision, condition or covenant of this Agreement or its application to any party or circumstances snail be held, to any extent, invalid or unenforceable, the remainaer of this Agreement, or the appiic-ition of the term, provision, condition or *Kvenant to persons or circumstances other than those as to whom or which it is held invalid or unenforceable, shall not be affected, and snail not be valid and enforceable to the tullest extent permitted by law. 8.5 Merger of Prior Agreements and Understandings: This Agreement contains the entire understanding between the parties relating to the transaction contemplates by this Agreement. All prior contemporaneous agreements, understanaings, representations ana statements, oral or written, are mergea in tnis Agreement and snail be or no Curtner force or errect; proviaea, nowever, tnat notning nerein snail be construes to curtail or aenigr.ate the errect or the Purcnase Agreement oetween Assignor ana Assignee. - 8 - 8.6 Attorneys' Yees: In the event or any action arising out or or connected with this Agreement, the prevailing party snail be entitled to recover its reasonable attorneys' tees. 8.1 Additional Documents: The parties agree to sign any additional �Kcuments and to take any additional action as may be reasonably required to errectuate this Agreement. IN WITNESS WHEREOF THE PARTIES ENTER THIS AGREEMENT, AS OF THE DATE FIRST ABOVE -WRITTEN. "ASSIGNEE" COMPUTIL CORPO ATION "PUBLIC ENTITY" ALFONSO J . ZZI, CITY OF GRAND TERRACE "IDENT & CHIEU IVE OFFICER "ASSIGNOR" AMERICAN PARKING MANAGEMENT CORP. d/b/a/ VERTICAL MANAGEMENT SYSTEMS, INC. o" Ll _--p v,. A� BY: CART?R C. GREEN, ESIDENT BY: ARNOL E. SPIRO, VICE-PRESIDENT - 10 - WA NAME TITLE ATTEST: CLERK, CITY OF GRAND TERRACE APPROVED AS TO FORM: COUNSEL TO CITY OF GRAND TERRACE CITY OF GRAND TERRACE CRIME PREVENTION COMMITTEE MINUTES OF MEETING HELD DECEMBER 15, 1987 Buchwalter, Committee Chairman, called the meeting to order at 6:09 U. Present at the meeting were Buchwalter, Butler, Gigandit, Singley, and Korgan. Absent unexcused were Payce, Bailes and Wright. There was a motion made by Butler to accept the minutes of November 9th as submitted. The motion was second by Singley and carried with all I's. The Treasurer, Singley submitted the attached report. There was a motion made by Butler to accept the treasurers report as submitted. The motion was second by Gigandit and carried with all I's. Butler, the Crime Busters Chairn-dn, reportea that they will remain dark for the month of December. Singley made a suggestion that the Crime Busters consider using a different name for the Jr. High School children. He stated that we may be losing membership due to the name of the program. He suggested encouraging Jr. High level children to join as advisors. Buchwalter suggested calling them the Anti Crime Advisors, something to make them feel important. Butler stated she would design a new flyer and try it in January. Singley made a recommendation that any further use of the Crime Pre- vention Officer of Grand Terrace by the San Bernardino County Sneriff's Department for duties or responsibilities outside of the City o` Grand Terrace or in the interest of the San Bernardino County Sheriff's Depar-ment be requested by inter office memo (IOM) directed to the Captain of Central Patrol (Chief of Rlice of Grand Terrace) and to the Grand Terrace City Manager_. Carbon copies are to be sent to the Crime Prevention Cfficer and the Crime Prevention Comma -tee. ��yyt tt qq tT (/ 1 The Crime Prevention Officer, Korgan reported that she will be attend- ,.ng the Citizens Patrol Training Coarse with the volunteers on January 27, 1988 which is a Wednesday. The classes will be four (4) hours long for a total of 12 weeks. The volunteers must complete the coarse prior to going on patrol. Korgan attended the Environmental Design Training Seminar in Sacramento. 4we coarse was 8 hours a day for 5 days. She learned how to read blue prints, how to plan a city etc. All information which will be helpful to our committee and comunity. Korgan will be speaking on December 15, at the fall conference of the Planning Commissions Association on Defensable Space: The Effect of Housing Improvement Programs on the Rate of Crime. The conference will begin at 6:00 p.m. Because of her training at the Environmental Design Seminar she is favle to conduct the above speach and answer any questions they may have on the subject. Korgan reported that the date of the Safety Fair for 1988 will be Sunday, April 17. She stated that we will begin planning for the safety fair at our next meeting. Korgan will be attending a drug seminar January 26, 27, and 28. Attending the seminar also will be Bill Thurlow from the San Bernardino County Sheriff's Department, Ed O'neil from the County Supervisors Office and Mr. Coke a representative of Stater Brothers. After attending the seminar she will offer a similar program through Business Watch to the merchants in our area. There was a motion made by Singley to send a letter to Bailes and Payce regarding attendance. The motion was second by Butler and carried with all I's. The meeting was adjourned at 7:37 p.m. LJ CITY OF GRAND TERRACE PARKS & RECREATION COMMITTEE MEETING MONDAY. DECEMBER 7, 1987 M I N U T E S MEMBERS PRESENT: Chairman Barbara Conley, Mike Breckenridge, Lennie Frost, Dick Rollins, Dave Widor. CITY STAFF PRESENT: Randall Anstine GUEST: Councilman Grant, Roy Nix CALL TO ORDER: 7:20 P.M. by Chairman Conley ITEMS 1. Minutes of the November 21987 meeting were reviewed and upon a motion by Dick Rollins and seconded by Lennie Frost approved by unanimous vote. 2. SNACKBAR--City Manager provided YTD itemized cost on Snackbar. An additional $9,100 is needed to complete Snackbar. On behalf cc the Lion's Club, Mr. Roy Nix stated they will commit to $2,500 donation to complete the Snackbar. Pending future Financial report, may increase donation. Dick Rollins made the motion to request from Council the balance of $9,100 for completion of the snackbar minus any contribution Forthcoming from the Lion's Club. Seconded by Lennie Frost. ACTION ITEM SUBMITTED TO CITY COUNCIL 3. TOUR DE TERRACE RE -CAP --A well staffed event to compliment a beautiful day with no major accidents or problems. Due to the $100 profit from the Tour De Terrace, Committee elected to carry the profit from 1987 to the 1986 year, therefore no scholarships will be awarded this school year. Some discussion at Community Events Calendar meeting on Chamber becoming a part of the Tour de Terrace. Future concepts will be presented to Committee. It. PARK CONCERNS --(a) Restroom maintenance reviewed revealed that bathrooms are still not well stocked or satisfactory for Committee Members. Additional concerns were discussed over the monthly cost of opening/closing park. Dick Rollins and Randy Anstine will discuss this Further. (b) Trash Problem --City Manager elected to reduce twice a week pick-up(as recommended by Committee last month) and go with Friday pick-up only. Committee has many concerns over this decision. P & R MINUTES 12/7/67 A month long review by Committee members reporting back on this subject will be had in January. Cc) Speed bumps --Randy Anstine reported that it would cost $600 to install additional speed bumps in the Park(per Crime Prevention Committee recommendation). The CPC will be notified of fir this action. MEMO TO CRIME PREVENTION COMMITTEE 5. As explained to the Committee, the $500,000 Tony Petta said may be available For Park Land Acquisition is part of the City's Redevelopment Agency Funds Cup to $1 million) that is matched BO/20 (80% being City's part) for projects regional in nature Cnot name). IF the County agrees a project is "regional" in nature, the money may be available. It is a source of Funding the City Manager is considering. 6. Griffin Park-- The basics, a walk way, park benches and trees are decided on. Randy will be contacting the DWR over their opinion of our suggestions and we will go From there. 7. CPRS Conference --Funds available For q people to stay 3 nights.. Committee decided, Funding provided, that 2 committee membe•r5 would spend 2 nights, 1 committee spending nights on there own, 2 committee members spending 1 day, and depending on Funds, the other Committee members would like to attend MEMO SENT TO RANDALL ANSTINE OVER THIS DECISION e. Community Events Calendar Meetingg--Chairman Conley brought the Committee up to date on this idea. 2nd meeting scheduled For February with more input From various organizations in Grand Terrace. 9. Dave Widor received Volunteer pin Forwarded by City Council. 10. Tree Lighting Ceremony --Scheduled For Tuesday, December 8, 1987 at 6:30 p.m. Everything coordinated and agenda distributed to all Committee members. 11. Chairman Conley asked City Staff to up -date Committee Member roster with appropriate meeting time and voting member numbers. 12. Committee Member Application --Tammy Barr has submitted her application. Question was raised over voting or non -voting status since she owns a business license. Two other Committee Members presently operating under same status. City Clerk checking into this .- 13. General Plan --Due in December. Copy will be Forwarded to Chairman, who will then make copies and Forward to Committee Members For discussion/review in January. 1q. P & R Guidelines-- Chairman Conley will provide a rough draft For P & R policies and guidelines For review by Committee Members in January. Meeting adjourned at 8:58 p.m. Respectfully submitted, S 1 A ._. F F --R- E-- P--- 0- ...12__ T DATE 1/6/88 C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE ow AGENDA ITEM NO. _ SUBJECT Approval of Three Parcel Subdivision, for Placement of Water Wel 1 .Fac.i 1 i ti es. - FUNDING REQUIRED_ _ NO FUNDING REQUIRED X_ TO: City Council FROM: David Sawyer, Planning Director SUBJECT: Staff Report, TPM 87-6 DATE: January 14, 1988 APPLICANT: City of Riverside LOCATION: North Side of Van Buren Street Between Michigan Street and Interstate 215 (APN 277-091-051) REQUEST: Approval of. a Three Parcel Subdivision, for Placement of Water Well facilities ZONING AND LANDUSE Property GP Zoning Landuse Subject Property GC C-2/CPD Vacant To the North GC C-2/CPD Vacant To the Soutb GC C-2/CPD Vacant To the West GC C-2/qPD Vacant To the East GC C-2/CPD Vacant ENVIRONMENTAL ANALYSIS: This project is categorically exempt, Class 15. BACKGROUND: The subject property is located on the north side of Van Buren Street, west of Michigan Street and east of Interstate 215 (see Attachment B). The proposed map for the well sites is located adjacent to a portion of Van Buren Street which has not been improved. The Planning Commission, at their meeting of December 21, 1987, recommended for approval the applicant's three parcel tentative map (TPM-87-6) to the City Council. At that meeting two other actions were taken by the Commission: (1) Approval of a Conditional Use Permit which allows for a water well use in a C- 2/CPD zone; and (2) Site and Architectural approval for the water well structures. DISCUSSION: The applicant is requesting that the City Council approve TPM- 87-6, three parcel subdivision (see Attachment C). Parcels One and Two will contain the well sites. These parcels will contain 15,000 square feet and 21,000 square feet. REVIEWING AGENCY RECOMMENDATIONS: The following condition= of approval are recommended by the City fir Engineering Department and approved by the Planning Commission: 1. Construct and maintain 24 feet of paving between westerly line of Parcel One and easterly line of Parcel Two and a transition to existing improvements of Van Buren Street easterly of subject parcels or alternative improvements as approved by the City Engineer and Planning Director. 2. Comply with all of the requirements of the Subdivision Map Act. 3. Comply with the requirements of local ordinances. 4. Pay-off any outstanding sewer assessments. 5. All improvements to be designed by owner's civil engineer to the specifications of the City. 6. At such time that the balance of TPM-11024 is developed, the City of Riverside shall construct the following; el) Install standard curb and gutter along the frontages of Parcels One and Two. b) Install standard sidewalks along the frontages of Parcels One and Two. c) Construct standard roadway between new curb and ten feet south of centerline along the frontages of Parcels One, and Two. d) Dedicate 11 feet along the frontage of Van Buren Street along the frontage of Parcels 1 and 2 to provide for 44 foot half street. Also recommended as conditions of approval are the following items; 7. All items recommended by the Forestry and Fire Warden Department in their memo dated October 2, 1987 (see Attachment A's, Exhibit B). 8. All landscaping and structural improvements shall be constructed and maintained as approved by SA-87-12. 9. The City of Riverside shall offer to dedicate the z.asterly 44 feet of Parcel 1 including the property tw line return in accordance with the City of Grand Terrace standards. 10. The City of Riverside shall sign an agreement that if the General Plan Circulation element designates Commerce Way in a location that effects Parcel 1, the City of Riverside shall improve the westerly 44 feet of Commerce Way to the City of Grand Terrace standards. PLANNING :DEPARTMENT RECOMMENDATION: The Planning Department recommends that the City Council. approve TPM-87-6 by resolution (Attachment A) with the Conditions of Approval recommended by staff as listed. above and in the resolution. Respectfully Submitted D G< 75ng David Sawyer., PlanDirector A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA APPROVING TPM-87-6 WHEREAS, the Applicant, City of Riverside, has applied for approval of TPM-87-6, (Exhibit A) at the north side of Van Buren Street and 1,282 feet west of Michigan Street; and WHEREAS, a properly noticed public hearing was held by the Planning Commission on December 21, 1987, regarding this application; and WHEREAS, the Planning Commission has found that the adoption of TPM-87-6 is consistent with the goals of the City's General Plan; and WHEREAS, this Tentative Map is categorically exempt as Class 15 per Section 15315 of the California Environmental Quality Act; and WHEREAS, a properly noticed public hearing was held by the City Council on January 14, 1988, regarding this application. NOW, THEREFORE, the City Council of the City of Grand Terrace does hereby resolve as follows: 1.. That the site is physically suitable for the proposed type of development. 2. That the site is physically suitable for the proposed density of development. 3. That the design of the subdivision and the proposed improvements are not likely to cause substantial environmental damage or substantially and avoidable injure fish or wildlife or their habitat. 4. That the design of the subdivision or type of proposed improvements are not likely to cause serious public health problems or cause threat to life and property from a wildland conflagration. 5. That the proposed subdivision, together with the provisions for its design and improvements are consistent with the General Plan. 6. That the proposed subdi.vision, its design, density and type of development and improvements conform to the conditions imposed by the regulations of. the Development Code, and the regulations of the Citv of Grand 'Terrace. BE IT FURTHER RESOLVFD that TPM-87-6 is hereby approved subject to the following conditions: ATTACHMENT A 1. Construct and maintain 24 feet of paving between westerly line of Parcel One and easterly line of Parcel Two and a transition to existing improvements of Van Buren Street easterly of subject parcels or alternative improvements as approved by the City Engineer and Planning Director. to 2 Comply with all of the requirements of the Subdivision Map Act. 3. Comply with the requirements of local ordinances. 4. Pay-off any outstanding sewer assessments. 5. All improvements to be designed by owner's civil engineer to the specifications of the City. 6. At such time that the balance of TPM-11024 is developed, the City of Riverside shall construct the following; a) Install standard curb and gutter along the frontages of Parcels One and Two. b) Install standard sidewalks along the frontages of Parcels One and Two. c) Construct standard roadway between new curb and ten feet south of centerline along the frontages of Parcels One and Two. d) Dedicate .11 feet along the frontage of Van Buren Street along the frontage of Parcels 1 and 2 to provide for 44 foot half street. Also, recommended as conditions of approval are the following items: 7. All items recommended by the Forestry and Fire Warden Department in their memo dated October 2, 1.987 (see Exhibit B). 8. All landscaping and structural improvements shall be constructed and maintained as approved by SA-87-12. 9. The City of Riverside shall offer to dedicate the easterly 44 feet of Parcel 1 including the property line return in accordance with the City of Grand Terrace standards. 10. The City of Riverside shall sign an agreement that if the General Plan Circulation element designates Commerce Way in a location that effects Parcel l., the OW too City of Riverside shall improve the westerly 44 feet of Commerce Way to the City of Grand Terrace standards. ADOPTED this 14th day of January, 1988. ATTEST: Deputy City Cierk at the City of Grand Terrace and of the City Council thereof. Mayor of tie City of Grand Terrace and of the City Council thereof. I, JUANITA BROWN, Deputy City Clerk of the City of Grand Terrace hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 14th day of January, 1988, by the following vote: AYES: NOES: ABSENT: ABSTAIN: APPROVED AS TO FORM Ivan Hopkins, City Attorney Deputy City Clerk r Rf.vAIuMOCR ARCEL lmOT.fLAPYF r£0I LOT LOT 2 6 JOO „ n.m xac•no+ s•S!r'CR ii'SnaC£r G]f'pCA VAN SUREN _VREr7---` �A rrR f,.e£ NrawNr ."I /N rN£ c/rr cK GRA A'D TERRACE, STA rE o, cA L/fo RN/A TEN TA T1 VE PARCEL MA P NO. //024 SEI,,+G A D/Y/SA?y DF LOr Z6 AND A PORr av CF Lcr zs 0"- rNE EAST R/VFRS'lDC L,avo CO+/PANY PCR A"P RECOROCD JN SOQC 6 C10- "APS, A ?AGE t t rNER£O,-, RECORDS D{ S..W S£RNAPC ,i,o COU,rrr, CA UPpRNLA AUGUSr. /seT a.rt,►: ALW A t.CLGA al.'LRoo .coo oxfowo srAcrr r LAurAro� GL Arch /714J SM-AZDl SL.ttvC rW: CTrr O' R/vCRsraC PLdL,C .av,cs o£�r, 1.s:17 A"'N SrwfC/ f111l-0.t+i TAl-ssfT Urivrics, ELECTR/C/rr- -v tTrt<RN GCLAfa,A Ea6SD+,. ca GAS- SCXITMfRH C.tt✓OA—A GCS CQ YAr£R-.M v£RS= MIGK Aw9 WATER Cn r£L£N+Ov£- /uCtflc S£Y£R-CTrr 01 COLrpv AUrfst ZCWC- -C-1 Wr77f C/D LCSf- vACINr LA.vD irrYVSED uSE- ►£LL s/res _SL+PRCLWDfNc USE- R£S/D£AT"L, AGerizkruRAt A-=SSats A"C£L ►G1 rrr_os/-DY ro MICNIC-" SrrrEr EXHIBIT A RESTRX AND FIRE ,,./tARDEN DEPARTMENT COUNTY OF SAN BERNARDINO protection Planning Services • County Government Center OFFICE OF PUBLIC SAFETY ,,o. Arrowhead Avenue, First Floor San Bernardino, CA 92415-0186 FLOYD TIDWELL, Director ; :387-4212, 387-4213 \ / EMERGENCY SERVICES OCTOBER 2, 1987 R E C E i V E: 0 r: CITY OF GRAND TERRACBCT 06 1987 PLANNING DEPT. PLANNING DEPARTMENT GLEN J. NEWMAN County Fire Warden J EC`1' FIRE PROTECTION REQUIREMENTS CHECKED BOXES WILL APPLY TO YOUR PROJECT TPM-87-6 REFERENCE N0: Ik11024 APN: 277-091-51 F1. The above referenced project is protected by the Forestry 01 & Fire Warden Dept. Prior to construction occurring on any parcel the owner shall contact the fire department for verification of current fire protection development requirements. F2. All new construction shall comply with applicable sections of the ,02 985 Uniform Fire Code (Ordinance No. 3055), Development Code, 04�0 ommunity Plans, and other statutes, ordinances, rules and regulatioi?s regarding fires and fire prevention adopted by the State of California. F3. The street address shall be posted with a minimum of three (3) 103 inch numbers, visible from the street in accordance with San Bernardino County Ordinance No. 2108, prior to occupancy. Posted numbers shall contrast with their background and be visible and legible from the street. F4. Each chimney used in conjunction with any fireplace or any ;04 '.seating appliance in which solid or liquid fuel is used shall be maint- ained with an approved spark arrestor as identified in the Uniform Fire Code. F5. All flammable vegetation shall be removed from each building :05 site a minimum distance of thirty (30) feet from any flammable buildin7 material, including a finished structure. A 1�6. The development and each phase thereof shall have two points 0(, of vehicular access for fire and other emergency equipment, and for routes of escape which will safely handle evacuations as required in Lhe Development Code. 1 7. PrivaLc roadways which exceed one -hundred and fifty (1.50) ir: 107 length shall be approved by the fire agency having jurisdiction, anu shall be exL-ended to within one -hundred and f i f Ly (150) feet of any. shall give reasonable access to all portions of the exterior walls 0f= Lhe first- story of zany buxid1ng. An access road shall be provides within fifty (50) feet of all buildings is the natural grade between Lhe access road and building is in excess of thirty percent (30%) . Where (1) EXHIBIT B the access roadway cannot be provided, approved fire protection system or i systems shall be provided as required and approved by the fire department. F8. A turn -around shall be required at the end of each roadway 150 i08 feet or more in length and shall be approved by the fire department. Cul-de-sac length shall not exceed six -hundred (600) feet except as identified in the Development Code. F9. Private road maintenance, including but not limited to grading _1;t9 and snow removal, shall be provided for prior to recordation or approval. Written documentation shall be submitted to the fire agency having jurisdiction. F10. All fire protection systems designed to meet the fire flow �10 requirements specifide in the Conditions of Approval for this project shall be approved by the fire agency having jurisdiction prior to the installation of said systems. Said systems shall be installed and made serviceable prior to recordation unless construction of said systems has been bonded for a s required by the water purveyor. Water for fire protection, as required by the fire agency having jurisdiction, shall be in and operable prior to the start of building construction and shall be over ana above the average daily consumption of water. The following 4b�re minimum requirements for your proposed development:, A. System Standards *Fire Flow GPM @20 psi Residual Pressure Duration Hour/s Hydrant Spacing Feet between hydrants *If blank, flow to be determined by calculation when additional construction information is received. B. Distribution System Mains 6 inch minimum Laterials 6 inch minimum Riser 6 'inch minimum C. Fire Hydrants Numbers 1 Total Type 6 Inch w/ 2 - 2 1/2 Inch outlet/s with National Standard thread and with 1 - 4 inch pumper connec'ion Street Valve 6 Inch Gate F1l. The required fire flow shall be determined by appropriate c-il- 1 (2) culations, using the 1974 edition of the Insurance Services Office (ISO) "Guide for the Determination of Required Fire Flow." F12. In areas without water -serving utilities, the fire protection )12 water system shall be based on NFPA Pamphlet No. 1231, "Water Supplies for Suburban and Rural Fire Fighting". A storage reservoir must be provided ror each parcel; the minimum capacity to be maintained shall be determined y the fire department. F13. The developer or his engineer shall furnish the fire department �13 with two copies of water system improvement plans where fire protection water systems are required. In addition, a letter from the water. purveyor stating what fire flow can be met shall be required. The fire department shall also sign all water plans prior to recordation. F14. Mountain Fire zone building regulations specified in San Bernardino 314 County Ordinance No. 2475 shall be strictly enforced. F15. A greenbelt or fuel modification zone shall be required. Req- 015 uirements will be site specific to the project. The greenbelt/zone plan must be filed with and approved by the fire department with jurisdiction prior to recordation of the final map- Maintenance of said greenbelts nd/or fuel Modification zones shall Le provided for with approval from the fire department. estions and/or comments may be directed to the Fire Protection Planning ction; County Government Center, 385 North Arrowhead, 1st Floor, San Bernard- , California, 92415-0186; or call 714-387-4225. Thank you for your coopera- on. ncerely, KARL F. SCHNEIDER Fire Protection Planning Assistan Aldo & Helga Dinardo City of Riverside Riverside Highland Water Co. � 3517 File following are I I Non -Standard Conditions I I Clarifications I I Comment=: (3) I a m' THE SITE h ' YI.H LUREN - Q M. r ILL PICO 1. ♦i'♦ .I.•♦ IJ�TANKCEA I I 1 1 1 11 1 1 11 � ..... F ATTACHMENT B f r IN THE CITY DF GRAND TERRACE, STATE OF CALIFORNIA TENTATIVE PARCEL MAP NO. 11024 BEING A O/V/S/CW OF LOT 26 AND A PKNPTIOW OF LOT 25 OF THE EAST RIVERSIDE LAND COMPANY PER MAP RECORDED IN BOOK 6 OF MAPS, AT Pl4G£ 44 THEREOF RECDROS OF SAN BERNARDINO E COUNTY, CAUFORN/A AUGUST, I987 ate. wvvr� OWA£R: ALLY A HEI. GA AA14RDO ZWO OXFORD STREET Y/CIHITY NAP FIIL.LERTOA", C.A. 97C3/ . w I714) 870-SZOZ ' SURv£YDR: CITY 01 RIVERSIDE "LAC MDRXS DEPT, "00 MAIN STREET 9ZSZZ-031I 7QZ-33A7 Linunrs, £LECTRiarr- soup ERw CAUF04Au EL(SoY CO. GAS -SOUTHERN C4L/FO~A GAS Ca WATER- RIVERSIDE HIGHLAND WATER CO TELEPHOVE- PACiF/C T£LfPHov SEWER -CITY OF COLroov AOrEst ZQVE- C-Z 077N CPO 46E- VACANT LAND PROPOSED USE- WELL SITES 111 A'C9-58'/ E 645.4'-9.WROVNDING USE- RESIDCATL{L. A&WCUTURAL ASSESWRS PARCEL AII Z77-091-051 L ; : '( \ TCAWA ER , PAN`EL INOT AAVVFY£D)70, LJ r I D f 5 PM3 1OS/41111( --, II'SrRrET VEVACAMA 8-SEWER %,—.+,—LrfDGE OF Aa VAC � //�S1REfT DfWCAT/oV .�/ VAN BUREN WREST 6'WATER h To NICHIGAN sTra<'£r FIRE HYDRANT ATTACHMENT C S T A F F R E P 0 R T DATE 1/6/88 C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE1/14/88 AGENDA ITEM NO. SUBJECT Extension of Tentative Map 13050 (T.J. Austyn) FUNDING REQUIRED—— _ _ ___ NO FUNDING REQUIRED X Attached to this memo is a copy of the staff report dated 12-17-87 which was included in the packet for your last meeting. At the time that report was written it was anticipated that the agreement referred to in the report would be formalized prior to the meeting, however it was not and the item was continued. At the writing of this report the agreement has not yet been far formalized for various reasons including the availability of the participants due to the holidays. Staff does hope to have the agreement completed and available for your meeting on January 1.4th. If it is not prepared by that time, staff will request that this item be continued one more time. Respectfully Submitted, vi R. iwyer, �5 Planning Director sr\:t��l��nn':ei•,'�i� .�s ITEM 7 (ap STAFF REPORT UAIE: 12/11/87 C R A ITEM ( ) COUNCIL ITEM (Xk MEETING DATE: AGENDA ITEM NO. SUBJECT EXTENSION OF TENTATIVE MAP 13050 (T.J. AUSTYN) FUNDING REQUIRED NO FUNDING REQUIRED X 12/17/87 On August 5, 1985, the Planning Commission recommended approval of Tentative Tract Map 13050 (see Attachment A) and ,ipecific Plan 85-10 to the City Council and on September 12, 1985 the City Council approved both items. In accordance with California State Law the Tentative Map was set to expire on September 12, 1987, however prior to that date staff received a .request from the applicant to extend the map for a period of one year. The receipt of that request by staff automatically extended the map until November 12, 1987. On August 17, 1987, the Planning Commission recommended approval of the one year extension. On September 24, 1987, the City Council denied the request. In -the staff report for September 24, 1987, staff addressed the issue of the upcoming General Plan and Zoning Ordinance revision and the possibility of recommending larger minimum lot size requirements in this area. With this in consideration staff presented the City Council with the following alternatives and the City Council subsequently chose Alternative One. ALT_ERNATIV_E_ ONE - deny the request for an extension of TM 13050 phases 5,6,and 7 thereby forcing a new tentative map to be filed which if filed after the Zoning Revision will need to meet the requirements of the revised Zoning Ordinance,. ALTERNATIVE TWO - approve an extension of TM 13050 pliases'5_,6 _ and 7 until after the Zoning Ordinance is revised (4 month extension). After which, if the zoning remains the same, a ,longer extension may be granted. This alternative does allow the subdivider time to submit a final map and obtain building permits prior to the time the zoning issue is decided. ALTERNATIVE THREE - approve a 4 month extension of TM 13050 phases 5 and 6 and deny the extension of phase 7. This alternative will ensure that phase 7, which extends southward into the area of larger parcels and undivided acreage, will not be developed at the smaller lot sizes before the zoning issue is decided. It also allows the subdivider a window of time to prepare a final map for phases 5 and 6 prior to the zoning ordinance hearing's which will dictate whether or not phases 5 and 6 should be extended or denied at the end of the 4 month extension period. ALTERNATIVE FOUR - approve a one -,year extension of TM 13050 phases 5, 6 and 7 as requested. However, it was learned after the meeting that the applicant had not received proper notice of the meeting and the hearing was to be rescheduled. On November 12, 1987, the City Council extended the 60 day period for a hearing on this item until December 17, 1987. Subsequent to that time, Staff has been working with the applicant on a fifth alternative which may be acceptable to all parties. As a result, such an alternative has been worked out between the applicant and City Staff including the planning staff, the City Engineer and the City Attorney. far DISCOSSION: The request and recommendation before you tonight is not to consider a revised map but rather to approve an agreement prepared by the City Attorney (see Attachment B) which extends 'Tentative Map 13050 until such time the applicant submits a revised tentative map and amended specific plan to the Planning Commission and then to the City Council for approval. The revised map shall be in the form agreed to in the said agreement and the agreement shall not allow the filing of Map 13050 for final map consideration in its original version. The proposed Alternative Five allows the applicant to go forward with the project with a modified version of the map which provides larger lots in the area where larger lot size requirements are to be considered in the General Plan and Zoning hearings. RECOMMENDATIONS: The Planning Department recommends the City Council approve the following Alternative Five: Approve the attached agreement (Attachment B) extending Tentative Map 13050 for the sole purpose of submitting a revised tentative map and amended Specific Plan in the form included in the agreement for consideration by the Planning Commission and City Council in accordance with State and local planning laws. DRS/mcm 21 Respect yy submitted, David R. awyer,� Planning Director In 15=i1 �t r•Et� i! aII '`ff�1 if �► o ,i � ;� `►r � ,jj' f� : . I I irk � �' !jf+ ` �sl �{ (;'� N r, li' J [�;rt I�s►lJ[i� jr � 1%� r I�F�1j:11 o i,! ,: 'I!!', jl �sl�rni [i�'i !) [ �)� t r ;1�!, ,, �� , � r,;r rI r( 11 (r I(�ir', (Ire Z •'. � r ,� t'►�rj (l;l�'!�' � l�'�t;�!i�t ;� !� ij�'ij;(liili��j'�� ;I�(; .�I; , ' � . �3�1 ; (!r;; rr t!}Ir[I`�It� � t � rr rft Ift�t,[►[�'(,�;r(:(1ri at;�j� a :;':.> - �;I!�i►�ff�fi;��llt.,�I;�►<<i�ltfl I111�1,�)�t(�(I,ilr(�Il;tf �i►;l,,, � . I r( I �: +I is Iiir; W Y t ) '7 r 4 )H - -1 ' 7 (fit T �. s rjj�r� I• � }' ` .'r� � �1 �) fl'i� � i),� 1 • t)� i)�' �), '�, :1 i:)� ti,• } J Ii y.'I I .',� � � }.�� '•). CCI i 5� � 1��• ��11 a)1 d f ijt ), ,lii 's � jh•` � i�' ir);,r 1 rwv, Ir III r J�.) ', r _., 1...,� ' ' �. )..., _-•.., � .. .�� I_ ^_, ' ,'� � r r �i }' !�l �) �'•). 1: �, ! _ I(��, rl i, `l` +' '�rl� Ili iitr, �r; l;• !r _ //'//"•� rA;�(C) �i.�'r '_• .:.)!...:�!•— •.1,!' :iI' �...••i r:��..r I � r• •t � r f�' �•', I, 1 I.' I � l • F I ' 4w ATTACHMENT B WILL BE PROVIDED TO YOU PRIOR TO YOUR MEETING. DATE: Jan. 6, 1988 S T A F F R E P O R T CRA ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: Jan. 14, 1988 SUBJECT: IDENTIFICATION OF TEN OR MORE ACRES OF PARKLAND WITHIN THE CITY ------------------------------------------------------------------ FUNDING REQUIRED NO FUNDING REQUIRED X At the meeting of October 22, 1987 Councilman Evans made a six - part motion pertaining to potential parkland acquisition. Staff was directed to specifically identify ten or more acres vacant or under -developed land within the City. Staff has prepared the attached map which shows all parcels of ten acres or more highlighted in yellow. Staff was also authorized to contact the property owners of t1he designated sites and specifically state the position of acquisition and cost of land. Copies of those letters are also attached. We have received oral responses back from two of the individuals, those being Forest City Dillon and Southern California Edison Company. Southern California Edison restates that their intention is to keep its vacant property open and available for potential future expansion of the generating facility located adjacent. They are not interested at this time in the sale of the property. Forest City Dillon indicated that they intend to develop an R-3 project on their 19.6 acre site. As of this date, we have not received responses back from the balance, but will be following up with a further letter and telephone calls, if possible. Staff estimates that a ten -acre parcel would cost a minimum of $3.20 per square foot and at that price would cost approximately 1.4 million dollars to acquire just the land necessary to build a park. The City currently is setting aside a reserve of one hundred thousand dollars per year in a parkland acquisition sinking fund. At that rate it would take over ten years to amass the funds required to purchase a ten -acre site which at that point in time would be much more than today's value. The only other alternative would be for the City to try to purchase it with current funding or to finance it over a period of time. STAFF REPORT -- PARKLAND ACQUISITION JAN. 6, 1988 PAGE 2 Currently available to the City from all sources would include our general fund reserve, our unappropriated fund balance, our parkland acquisition sinking fund, as well as partial repayment of the loan to the Redevelopment Agency. I estimate we could 4, raise one million dollars. If this amount were spent, however, it would represent an expenditure of all reserve and contingencies currently available to the City and we would not feel this would be prudent on the City's part to deplete all of its resources. This leaves the option of financing by bond or municipal lease. In order to net 1.4 million to the City our bond issue would require debt service of approximately one hundred and sixty thousand dollars per year on a thirty-year bond, depending on the market conditions at the time of the sale. Of the sites that were surveyed, the only practical sites that exist for parkland would be the DiNardo parcel (1) or the Forest City Dillon parcel (2). Staff would like direction as to how to proceed in this matter. Should Council wish to identify a site which we could more firmly determine a price, staff would like authority to obtain a commercial real estate broker to investigate the possible acquisition and the cost. Since staff was directed to contact the property owners, we are at somewhat of a disadvantage in that, generally, when an individual is aware that the City is interested in purchasing the site that the price of the land and the ability to negotiate is not always favorable to the City. Should Council direct staff to proceed with acquisition of the land, we will be in contact with a commercial real estate broker and, as directed in the six -part motion, will update Council, the Planning Department, Planning Commission and the Parks and Recreation Committee within the specified two -month period. Staff should be able to have a better idea of the cost of land, the cost of the financing and a recommended action to Council. STAFF RECOMMENDS THAT COUNCIL IDENTIFY THEIR DESIRED SITE, AUTHORIZE STAFF TO OBTAIN A BROKER TO EVALUATE THE POTENTIAL COST AND AVAILABILITY, ESTIMATE THE FINANCING COSTS AND RETURN TO COUNCIL FOR POSSIBLE ACTION. TS:bt Attachments MOTION: BY DENNIS EVANS OCTOBER 22, 1987 1. Staff will specifically identify 10+ acres of land within the City. 2. Staff is authorized to contact the property owner(s) of the designated site and specifically state the purpose of acquisition and cost of land. 3. Staff will prepare a financial time -line, including funding sources, wherein the City could acquire the site or obtain options. 4. Staff will coordinate and continually update the progress by bi-monthly reports to the City Council, Planning Department and Commission and Parks and Recreation Committee. Also, Staff will accept input from the Parks and Recreation Committee regarding any concerns they may have pertaining to the progress. 4r 5. All necessary actions will be taken to ensure that this community has the land by December 31, 1988. 6. The initial task of site identification and potential funding will be submitted to this Council for review and possible action no later than January 14, 1988. n December 30, 1987 Mr. & Mrs. Aldo DiN 2000 Oxnard St. Fullerton, CA 9263 Dear Mr. & Mrs. DiN The City Counci l W. —, — j u— ," , U�� „U, . — _u 0 UUI 4belocate any parcels which are 10 acres or larger for the purpose ascertaining the owners' desires for the development of the property the potential of the City purchasing the land for use as a park site. of and You are the owner on record of a 15 acre parcel located on the north side of Van Buren Avenue below Michigan Street. We would like for you to indicate your future intentions on possible development of the property. Thank you for your assistance in providing us with this information. It will be used to compile data to present to the Council for possible acquisition of park land. If you have any questions or would like to respond by phone, please feel free to call me. Sincerely, Thomas Schwab City Manager TS:ma BYRON R. MATTES ,, Mayor BARBARA PFENNIGHA.�S_N Mayor yor Pro Ter, Council Member: HUGH J GRAN7, DENNIS L. EVANS SUSAN CRAWFOP� THOA!AS J SCHViAE C y Manager December 30, 1987 Ms. Carol Tanner FOREST CITY DILLON 11601 Wilshire Blvd. Los Angeles, CA 90025 Dear Carol: The City Council of the City of Grand Terrace has .directed the staff to locate any parcels which are 10 acres or large- for the purpose of ascertaining the owners' desires for the development of the property and the potential of the City purchasing the land for use as a park site. You are the owner on record of a 19.6 acre parcel located between Mt. Vernon Ave. and Canal St., adjacent to your current apartment development. Staff realizes that it is Forest City's intention to develop this area as the second phase of the Mt. Vernon Villas. For the record and pursuant to the Council's request we would like your response with your intentions on this particular site. Thank you for your assistance in providing us with this information. It will be used to compile data to present to the Council for possible acquisition of park land. If you have any questions or would like to respond by phone, please feel free to call me. Sincerely, Thomas Schwab City Manager TS:ma BYRON R. MATTESON Mayor BARBAR.A PFENNIGHAUSEN Mapes Pro Tern Council Members HUGH J GRANT DENNIS L. EVANS SUSAN CRAWFORD THOMAS J SCHWAB Cip, Manager December 30, 1987 Ms. Sue Noreen SOUTHERN CALIFORNIA EDISON P.O. Box 788 Rialto, CA 92376 Dear Sue: The City Council of the City of Grand Terrace has directed the staff to locate any parcels which are 10 acres or larger for the purpose of ascertaining the owners' desires for the development of the property and the potential of the City purchasing the land for use as a park site. Southern California Edison is the owner on record of several parcels in the vicinity of your generating plant located in Grand Terrace. We understand that Edison wishes to retain these parcels for possible future expansion of the plant, but for the record we would like to have Edison state their position as requested by the City Council. Thank you for your assistance in providing us with this information. It will be used to compile data to present to the Council for possible acquisition of park land. If you have any questions or would like to respond by phone, please feel free to call me. Sincerely, Thomas Schwab City Manager TS:ma