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03/24/1988COUNTER COPY - PLEASE DO NOT REMOVE_ FkOh THE LIBRARY COUNTER!! CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER 22795 Barton Road * Call to Order * Invocation - 0%W* Pledge of Allegiance * Roll Call March 24, 1988 STAFF RECOMMENDATIONS COUNCIL ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of Minutes 3/10/88 Approve 2. Approval of Check Register No. CRA032488 Approve ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL 1. Items to Delete 2. SPECIAL PRESENTATIONS 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non -controversial. They will be acted upon by the Council at one time without discussion. Any Council Member, Staff Member or Citizen may request removal of an item from the Consent Calendar for discussion. Approve A. Approve Check Register No. 032488 B. Ratify 3/24/88 CRA Action C. Waive Full Reading of Ordinances on Agenda D. Approve Minutes of 3/10/88. Approve E. Accept Grant Deed (Silva). Accept M COUNCIL AGENDA 03//24/88- Page 2 of 2 F. Release of Bonds - Tract No. 12966-1 & Accept Maintainance Bond (Yaglinski). G. Council Attendance at the Leasing Mall Seminar. 4. PUBLIC PARTICIPATION 5. ORAL REPORTS A. Committee Reports 1. Crime Prevention Committee (a) Minutes of 2/8/88. 2. Parks & Recreation Committee (a) Minutes of 2/1/88. (b) Little League Light Token Subsidy (c) Parkland Acquisition (d) Committee Member Appointments (e) Tour de Terrace Date Change 3. Historical & Cultural Committee (a) Minutes of 3/7/88 B. COUNCIL REPORTS 1. City Manager's Report 6. PUBLIC HEARINGS - 6:30 P.M. STAFF RECOMMENDATIONS Release Accept A. A RESOLUTION OF THE CITY OF GRAND TERRACE Adopt ESTABLISHING A DISADVANTAGED BUSINESS ENTERPRISE (DBE) PROGRAM AND APPOINTING A DBE LIASION OFFICER AND ESTABLISHING DBE GOALS. I7. UNFINISHED BUSINESS I8. NEW BUSINESS A. Policy for Council's Attendance at Planning Commission & Committee Meetings. COUNCIL ACTION n COUNCIL AGENDA 3/24/88 - Page 3 of 3 B. Authorization for Placement of Stop Sign at Oriole & Van Buren. C. Ad Hoc Committee for Acquisition of Parkland. ADJOURN THE NEXT REGULAR CRA/CITY COUNCIL MEETINGS WILL BE HELD THURSDAY, APRIL 14, 1988, AT 5:30 P.M. -------------------------------------------------- -------------------------------------------------- AGENDA ITEM REQUESTS FOR THE 04/14/88 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY MANAGER'S OFFICE BY NOON ON 4/06/88. Staff Recommendations I Council Action CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - MARCH 10, 1988 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on March 10, 1988, at 5:30 p.m. PRESENT: Byron Matteson, Chairman Barbara Pfennighausen, Vice Chairman Hugh J. Grant, Agency Member Dennis L. Evans, Agency Member Susan Shirley, Agency Member ABSENT: Thomas J. Schwab, Executive Director Randy Anstine, Assistant City Manager Juanita Brown, Secretary David Sawyer, Planning Director Ivan Hopkins, City Attorney Joe Kicak, City Engineer NONE APPROVAL OF FEBRUARY 25, 1988 CRA MINUTES CRA-88-08 MOTION BY AGENCY MEMBER SHIRLEY, SECOND BY AGENCY MEMBER GRANT, CARRIED 3-2 (VICE CHAIRMAN PFENNIGHAUSEN AND AGENCY MEMBER EVANS ABSTAINED), to approve February 25, 1988 CRA Minutes. BUDGET REVIEW CRA-88-09 MOTION BY VICE CHAIRMAN PFENNIGHAUSEN, SECOND BY AGENCY MEMBER EVANS, CARRIED 5-0, for approval of staff's recommendations 1 and 2 and the vendor as named. Chairman Matteson adjourned the CRA Meeting at 5:35 p.m. until the next regular meeting which will be held Thursday, March 24, 1988 at 5:30 p.m. CHAIRMAN of the City of Grand Terrace SECRETARY of the City of Grand Terrace C �-Uf'WiOIii if , ILil i NuCliUY Ul i Y Ur GRANU i LKKAUL41 r DATE: MA 24, 1988 CHECK ISTER Na -"CRt NO.032488 CHECK OUTSTANDING DEMANDS AS OF: MARCH 24, 1988 NUMBER VENDOR DESCRIPTION AMOUNT P5574 P5576 18072 18088 18090 18096 18108 18117 m CALED THE AUXANO GROUP OMNI SAN DIEGO HOTEL SUSAN SHIRLEY DENNIS EVANS HUGH GRANT BYRON MATTESON BARBARA PFENNIGHAUSEN CONFERENCE VIII, APRIL 13TH AND 14TH, 1988 "PROSPECTUS 88 THE INLAND EMPIRE" CONFERENCE,3/30/88 CALED CONFERENCE VIII,APRIL 13 & 14, 1988 STIPENDS FOR MARCH, 1988 STIPENDS FOR MARCH, 1988 STIPENDS FOR MARCH, 1988 STIPENDS FOR MARCH, 1988 STIPENDS FOR MARCH, 1988 TOTAL $ 470.00 50.00 150.00 150.00 150.00 150.00 150.00 150.00 $1,420.00 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORLISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA. THOMAS SCHWAB TREASURER C1 t Y OF URANU i tRRACt DATE: 4, 1988 CHECK RE.QISTER N0: 032488 HECK OUTSTANDING DEMANDS AS OF: MARCH 24, 1988 !UMBER VENDOR DESCRIPTION AMOUNT '5549 SOUTHERN CA EDISON COMPANY CASH PAYMENTS, 3/.3/88 $ 46.33 15550 SOUTHERN CA GAS COMPANY CASH PAYMENTS, 3/3/88 21.30 '5551 ED TAAN SCOREKEEPER, SOFTBALL 256.25 15552 SOUTHERN CA EDISON COMPANY CASH PAYMENTS, 3/4/88 150.15 15553 SOUTHERN CA GAS COMPANY CASH PAYMENTS, 3/4/88 161.98 D5554 MAIN LINE EMBOSSING BUSINESS CARDS 23.32 P5555 SHERIFF FLOYD TIDWELL, S.B. LAW ENFORCEMENT/CRIME PREVENTION, MARCH, 1988 55,021.00 P5556 PADDEN COMPANY LEASE MAIL MACHINE AND OLYPIA, MARCH, 1988 179.17 P5557 SOUTHERN -CA EDISON COMPANY CASH PAYMENTS, -3/7/88 51.53 P5558 SOUTHERN CA GAS COMPANY CASH PAYMENTS, 3/7/88 105.88 P5559 POSTMASTER-COLTON BULK RATE MAILING, RECREATION 30.50 P5560 ORANGE COAST TITLE COMPANY REFUND ON LIEN, 22628 MIRIAM WAY 95.27 P5561 RIVIERA ESCROW REFUND ON LIEN, 12580 MIRADO ST. 65.41 P5562 SOUTHERN CA EDISON COMPANY CASH PAYMENTS, 3/8/88 133.87 P5563 SOUTHERN CA GAS COMPANY CASH PAYMENTS, 3/8/88 60.51 P5564 STATE COMPENSATION INS. COMPANY WORKER'S COMPENSATION INSURANCE FOE FEBRUARY, 1988 1,231.96 P5565 SOUTHERN CA EDISON COMPANY CASH PAYMENTS, 3/9/88 133.65 P5566 SOUTHERN CA GAS COMPANY CASH PAYMENTS, 3/9/88 103.20 P5567 SOUTHERN CA GAS COMPANY CASH PAYMENTS, 3/10/88 18.83 P5568 SOUTHERN CA EDISON COMPANY CASH PAYMENTS, 3/11/88 39.51 •P5569 INLAND EMPIRE DIVISION LEAGUE OF CA CITIES MEETING, MARCH 17, 1988 30.00 P5570 SOUTHERN CA EDISON COMPANY CASH PAYMENTS, 3/14/88 47.75 P5571 A & H RENTS DEPOSIT FOR SNOW CONE MACHINE, CRIMEBUSTER SAFETY FAIR, APRIL 16, 1988 40.00 P5572 SOUTHERN CA EDISON COMPANY CASH PAYMENTS, 3/15/88 68.28 1 CITY OF GRAND TERRACE DATE: 4. 19RR CHECK Pr STER NO: 032488 CHECK OUTSTANDING DEMANDS AS OF: MARCH 24, 1988 NUMBER VENDOR DESCRIPTION AMOUNT P5573 SOUTHERN CA GAS COMPANY P5575 CALED P5577 WESTEND UNIFORMS P5578 SOUTHERN CA EDISON COMPANY P5579 SOUTHERN CA GAS COMPANY P5580 SAN DIEGO PRINCESS P5581 IVAN HOKINS 18071 ICSC 18073 CITY OF VICTORVILLE 18074 WILDEN PUMP & ENGINEERING 18075 VERONICA MARTINEZ 18076 RICHARD ADAMS 18077 PAUL WATKINS 18078 AMERICAN PUBLIC WORKS ASSOC. 18079 RANDALL ANSTINE 18080 BASTANCHURY BOTTLED WATER 18081 MIKE BRECKENRIDGE 18082 STATE OF CALIFORNIA DEPT, OF TRANSPORTATION 18083 CERTIFIED LABORATORIES 18084 CITY CLERKS ASSOCIATION OF CA 18085 CONSTANCE CHAPMAN CASH PAYMENTS, 3/15/88 MEMBERSHIP, 1988 UNIFORMS FOR CITIZENS PATROL CASH PAYMENTS, 3/16/88 CASH PAYMENTS, 3/16/88 CA CRIME PREVENTION OFFICERS ASSOCIATION CONFERENCE MARCH 18, 1988 LEGAL SERVICES FOR JANUARY, 1988 "SHOPPING CENTERS, IMAGINE THE POSSIBILITIES" CONFERENCE, MAY 15-20, 1988 JOINT EXERCISE OF POWERS AGREEMENT FOR LAW SUIT TO ENFORCE PROPER COLLECTION OF COURT FINES REFUND, RECREATION SOFTBALL REFUND, RECREATION CLASS REFUND, WASTEWATER DISPOSAL REFUND, WASTEWATER DISPOSAL MEMBERSHIP, 1988 RECREATION CONFERENCE, LONG BEACH WATER FOR CIVIC CENTER, DAY CARE RECREATION CONFERENCE, LONG BEACH ENERGY/MAINTENANCE FOR LIGHTS BARTON/215,JANUARY, 1988 GRAFITTI REMOVER SEMINAR, APRIL 24-29, 1988 CLEAN RESTROOMS AT PARK (8 DAYS) 9 71.50 180.00 939.69 3.54 72.50 155.52 3,306.00 175.00 25.00 12.00 6.93 3.73 60.00 61.75 76.40 397.33 226.47 148.15 290.00 160.00 2 CITY OF GRAND TERRACE DATE: _MOH 24, 1988 CHECK ISTER NO: 032488 CHECK OUTSTANDING DEMANDS AS OF: MARCH 24, 1988 NUMBER VENDOR DESCRIPTION AMOUNT 18086 CHEMLAWN 18087 LAVON COTTRELL 18088 SUSAN SHIRLEY 18089 DICKSON OF THE INLAND EMPIRE 18090 DENNIS EVANS 18091 EWING IRRIGATION SUPPLIES 18092 FEDERAL EXPRESS 18093 FOOTHILL JOURNAL 18094 G.T. MAILERS 18095 GRAND VIEW BAPTIST CHURCH 18096 HUGH GRANT 18097 HEALTH NET 18098 HENAGON UNLIMITED 18099 HYDREX PEST CONTROL 18100 INTERSTATE STRIPING 18101 SUSAN KAUFFMAN 18102 KICAK AND ASSOCIATES 18103 LEAGUE OF CA CITIES 18104 LELAND NURSERY 18105 LOS AMIGOS 18106 MCI TELECOMMUNICATIONS 18107 MASTER LEASE CORPORATION FERTILIZATION OF THE PARKS LOCAL MILEAGE STIPENDS, MARCH, 1988 STREET SWEEPING, FEBRUARY, 1988 STIPENDS, MARCH, 1988 IRRIGATION SUPPLIES FOR PARK EXPRESS MAIL DELIVERY CITY NEWS, MARCH 3 & 10, 1988 MAIL PICK-UP CIVIC CENTER, FEBRUARY, 1988, INSERT SENIOR CITIZENS FLYERS IN CHAMBER NEWS LETTER, BURST WASTEWATER DISPOSAL INVOICES, MARCH, 1988 RENT CHURCH FOR DAY CARE, JANUARY 9-APRIL 8, 1988 STIPENDS, MARCH, 1988 HEALTH INSURANCE FOR APRIL, 1988 CONCRETE SAND ANDHYDRATED LIME PEST CONTROL, CIVIC CENTER, MARCH, 1988 LAYOUT AND PAINT STOP BARS AND STOP LOGOS AT 43 LOCATIONS THROUGHOUT THE CITY LOW IMPACT AEROBIC INSTRUCTOR ENGINEERING SERVICES, FEBRUARY 8-MARCH 6, 1988 MEMBERSHIP FOR 1988 NURSERY SUPPLIES FOR PARKS LANDSCAPE MAINTENANCE, CIVIC CENTER AND BARTON/PALM (2 MONTHS) PHONE, LONG DISTANCE LEASE LARGE COPIER, APRIL, 1988 S 874.00 28.99 150.00 2,880.96 150.00 85.47 51.25 500.00 139.14 1,050.00 150.00 1,442.06 105.58 48.00 1,152.00: 116.25 8,011.65 1,591.00 7.95 1,000.00 18.55 556.15 3 CITY OF GRAND TERRACE DATE: MAC 24, 1988 CHECK UCCISTER NO: 032488 CHECK OUTSTANDING DEMANDS AS OF: MARCH 24, 1988 NUMBER VENDOR DESCRIPTION AMOUNT 18108 BYRON MATTESON STIPENDS, MARCH, 1988 18109 MORELAND AND ASSOCIATES PROGRESS BILLING FOR 1986/1987 AUDIT 18110 MORGAN AND FRANZ LIFE INSURANCE FOR APRIL, 1988 18111 JEAN MYERS CROSSING GUARD, FERUARY 29-MARCH 11, 1988 18112 NORTHWEST SHOE COMPANY BOOTS, MAINTENANCE CREW 18113 PACIFIC BELL PHONE, DAY CARE AND CIVIC CENTER PAY PHONES 18114 PAGING PLUS RENT PAGERS, MARCH, 1988 18115 PETRA ENTERPRISES EASTER PROGRAM FLYERS AND NEIGHBORHOOD WATCH FLYERS 18116 PERRY'S STATIONARY OFFICE SUPPLIES 18117 BARBARA PFENNIGHAUSEN STIPENDS, MARCH, 1988 18118 PETTY CASH REIMBURSMENT, GENERAL 18119 PETTY CASH REIMBURSMENT, GENERAL 18120 PETTY CASH REIMBURSMENT, DAY CARE 18121 CATH PIERSON BEGINNING GYMNASTICS AND ADVANCE GYMNASTICS INSTRUCTOR 18122 PRESS ENTERPRISE NOTICE OF PUBLIC HEARING, MARCH 21, 1988 18123 RIVERSIDE BLUEPRINT RECORD MAP, PLANNING 18124 ROLLINS BURDICK HUNTER PUBLIC OFFICIAL BOND 18125 RANDY RUFFNER KARATE INSTRUCTOR 18126 COUNTY OF SAN BERNARDINO AUDITOR/CONTROLLER-RECORDER 1987/1988 CAL -ID CONTRIBUTION 18127 RAELENE SEARLE TOLE PAINTING INSTRUCTOR 18128 SIGNAL MAINTENANCE, INC. SIGNAL MAINTENANCE FOR FEBRUARY, 1988 18129 SOUTHERN CA EDISON COMPANY ELECTRIC FOR 2 POLES AT PARK, BARTON/PALM, SIGNALS (3), AND STREET LIGHTS 18130 SOUTIiFRN CA GAS COMPANY GAS FOR CIVIC CENTER AND THREE CITY BLDGS. $ 67.89 1,168.80 97.75 127.20 172.,48 110.20 58.00 85.95 173.50 67.89 255.68 12.66 69.31 489.60 94.24 10.45 24.00 156.00 4,441.00 150.00 219.48 2,617.50 952.83 4 DATE: MA 24, 1988 CHECK R STER NO: 032488 CHECK OUTSTANDING DEMANDS AS OF: MARCH 24, 1988 NUMBER VENDOR DESCRIPTION AMOUNT 18131 SUNROC CORPORATION 18132 TRI-COUNTY OFFICIALS 18133 VERTICAL MANAGMENT SYSTEMS 18134 WILLDAN ASSOCIATES REPAIR WATER FOUNTAINS, CIVIC CENTER UMPIRE, SOFTBALL PROCESS PARKING CITATIONS, DECEMBER, 1987 GENERAL PLAN UPDATE PAYROLL FOR FEBRUARY, 1988 $ 183.73 304.00 15.75 16,912.09 49,598.78 TOTAL: $165,252.92 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. THOMAS SCHWAB FINANCE DIRECTOR 5 11 CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING - MARCH 10, 1988 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on March 10, 1988, at 5:35 p.m. PRESENT: Byron Matteson, Mayor Barbara Pfennighausen, Mayor Pro Tem Hugh J. Grant, Councilmember Dennis L. Evans, Councilmember Susan Shirley, Councilmember ABSENT: Thomas J. Schwab, City Manager/Finance Director Randy Anstine, Assistant City Manager Juanita Brown, Deputy City Clerk David Sawyer, Planning Director Ivan Hopkins, City Attorney Joe Kicak, City Engineer UGH-9 The meeting was opened with invocation by Mayor Pro Tem Pfennighausen, followed by the Pledge of Allegiance led by Councilmember Shirley. ITEMS TO DELETE None. SPECIAL PRESENTATIONS A. Proclamation read by Mayor Pro Tem Pfennighausen regarding "Girl Scout Week," March 6-12, 1988. CONSENT CALENDAR CC-88-30 MOTION BY MAYOR PRO TEM PFENNIGHAUSEN, SECOND BY MAYOR MATTESON, CARRIED 5-0 to approve the Consent Calendar with the removal of Items D and E. A. CHECK REGISTER NO. 031088 B. RATIFY 03/10/88 CRA ACTION C. WAIVE FULL READING OF ORDINANCES AND RESOLUTIONS ON AGENDA D. CITY COUNCIL MINUTES OF 2/11/88 F. REJECT GRAND TERRACE LIABILITY CLAIM NO. 88-1 (BENITEZ) ITEMS REMOVED FROM THE CONSENT CALENDAR FOR DISCUSSION D. City Council Minutes of February 25, 1988 Councilmember Evans stated since he was not present at that meeting, he would abstain from the vote. CC-88-31 MOTION BY COUNCILMEMBER GRANT, SECOND BY COUNCILMEMBER SHIRLEY, CARRIED 3-2 (MAYOR PRO TEM PFENNIGHAUSEN AND COUNCILMEMBER EVANS ABSTAINED), to approve City Council Minutes of February 25, 1988. E. A Resolution of the City Council of the City of Grand Terrace Rescinding Resolution No. 84-3 too Councilmember Evans voiced concern that if this Resolution is passed there would be no availability of cassette and/or video tapes which would be removed from the retention of records. He stated that if there was any questions relating to the written Minutes, there would be no access to the tapes, therefore, he does not support this Resolution being rescinded. Mayor Pro Tem Pfennighausen stated she could support Action Minutes if tapes are retained for two years as a reference. Councilmember Grant agreed with Mayor Pro Tem Pfennighausen that the tapes should be retained for a two-year period. Councilmember Shirley stated that her reason for including the destruction of the tapes was to protect the City from 4 liability. City Attorney Hopkins explained that the legal value of the tapes to the City would be very little. He stated they would be of value to someone seeking action against the City, as they can use a copy of the tapes as their record. He stated that the video tapes should not be retained, as they are a duplicate of the audio tapes. Councilmember Evans referenced Government Code Section 34090.7, stating that video tapes, which are considered as duplicate records, shall not be destroyed or erased for a period of 90 days after the proceeding. City Manager Schwab stated retention of tapes only applies tapes, since they have never Government Code would rule as tapes for 90 days. Council Minutes - 03/10/88 Page 2 for clarification, that the to audio tapes and not video been retained and that the it relates to retaining video CC-88-32 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER GRANT, CARRIED 4-1 (COUNCILMEMBER SHIRLEY VOTING NOE), to adopt a Resolution authorizing destruction of certain City records as provided by Section 34090 of the Government Code of the State of California. PUBLIC PARTICIPATION Dick Rollins, 22700 DeBerry Street, indicated his disappointment that Sgt. nglish of the San Bernardino County Sheriff's Department was not present at the Council meeting. He also indicated that the Citizens Patrol program is now on the CADD system. Ed O'Neal, 22608 Minona Drive, suggested as the City goes into their get review, that the Council consider integrating the Community Services Officer into the staff of the City. Dick Yost, President, Grand Terrace Chamber of Commerce, passed out aResoTution prepared by the Grand Terrace Chamber of Commerce regarding economic development. He gave an overview of the Chamber's activities. Tony Petta, 11875 Eton Drive, asked the Council to direct staff to delete the three parcels, mentioned at the last meeting that he owns or has interest in, from the parkland acquisition list. He also noted that the property that the City Hall sits on is large enough to add on more structures if the City desires, and restated his offer to the City as it relates to the parkland acquisition broker. Mayor Pro Tem Pfennighausen voiced concern as it relates to the parkland acquisition broker, placing Mr. Petta in a position where he would have to represent both the City and himself. She stated for the record, that at no time from the Council table or any place else, has she ever unfairly without justification and backing attacked Ex-Councilmember Petta and that is a matter of record. She has tried to lay that to rest, she was not being rude, crude, as she was accused of being and she asked that that be made a matter of record. PUBLIC HEARING A. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ESTABLISHING A LOITERING ORDINAN (SECOND READING) City Attorney Hopkins read the proposed Ordinance. There being no one desiring to speak to this issue, the public hearing was returned to Council. Councilmember Evans directed staff to contact the property owners and that a copy of the Ordinance be on file and also furnished to the Sheriff's Department and officers that will be working in that area. Council Minutes - 03/10/88 Page 3 CC-88-33 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER SHIRLEY, CARRIED 5-0, to adopt an ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ESTABLISHING A LOITERING ORDINANCE (SECOND READING). City Council recessed at 6:52 p.m. Council reconvened at 7:04 p.m. with all members present. PUBLIC PARTICIPATION RE -OPENED ORAL REPORTS Vickie Marshall, Oriole Avenue and Nancy Norris, Van Buren, voiced their concern about the traffic coming down from Van Buren at a high speed and would like a four-way stop sign on Van Buren. City Manager Schwab, stated that the City Engineer was instructed to look at a four-way stop there. City Engineer Kicak, stated from a traffic engineering standpoint, he would not put a four-way stop sign at Oriole and Van Buren. He stated law enforcement would be the way to go. Staff was instructed to place on the Agenda for the March 24, 1988 City Council meeting, authorization for stop signs at Oriole and Van Buren. Steve Perkio, 22401 Ladera voiced his concern about the intersection at Michigan and Main and would like to see a stop sign there. A. Commission/Committee 1. Sharon Korgan, Community Services Officer reported on the activities that she has been involved with. 2. Crime Prevention Committee Ralph Buchwalter, Chairman, reported on the activities of the Crime Prevention Committee and stated that at a special meeting the Crime Prevention Committee approved the applications of Deborah Mueller, Urs Aberli and Dick Rollins and recommended these three people to Council for approval. CC-88-34 MOTION BY COUNCILMEMBER GRANT, SECOND BY COUNCILMEMBER EVANS, CARRIED 5-0, to accept the applications of Deborah Mueller, Urs Aberli and Dick Rollins for membership on the Crime Prevention Committee. 3. Parks and Recreation Committee Council accepted the January 4, 1988 Minutes, as submitted. Council Minutes - 03/10/88 Page 4 UNFINISHED BUSINESS A. SA-87-14 -- A request to construct a recreational vehicle park and commercial center Keeney . Planning Director Sawyer advised that the City Engineer has indicated he still has concerns regarding the proposed driveway improvements and that additional information regarding those improvements are necessary. Considering this and the fact that the City Engineer's concerns deal with the important issue of public safety, the Planning Department cannot recommend for approval of this project until those concerns are met. Bob Keeney, 12139 Mt. Vernon, felt that they have met all of the criteria that Council has requested. City Engineer Kicak voiced his concerns regarding the traffic that is turning right on LaCrosse, westerly on Barton and a potential conflict with the traffic that is traveling westerly on Barton across the bridge. He indicated that after his discussion with Mr. Keeney's traffic engineer, Dave Brackian, that a solution to that problem would be to tie-in a one -head signal light northwesterly of LaCrosse and Barton that would control the traffic. Whereby, the traffic on LaCrosse, will have the right-of-way when the traffic on Barton would stop traveling westerly. Mr. Keeney concurred. Councilmember Evans voiced concern regarding the initial letter that was received from Caltrans expressing their concerns and asked how can we excuse the fact that they initially had concerns and now they don't. CC-88-35 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER SHIRLEY, CARRIED 4-0 (COUNCILMEMBER EVANS VOTING NOE), to approve SA-87-14, a request to construct a recreational vehicle park and commerce center, conditional upon deleting Item No. 38 and installing a stop light at that intersection. B. SA-87-11 -- A artnershi !al of Planning Commission Approval Planning Director Sawyer recommended that the City Council uphold the Site and Architectural Review Board's approval of this property, subject to their conditions. Stanley Hargrave, 12048 Canary Court, expressed his feelings against the project which included traffic in the business district and sales tax revenue and suggested that the City should motivate the owners of the 3 parcels to pool their land together into one large development. Thereby, obtaining a better tenant, increasing future sales tax base and retail services to the residents. Council Minutes - 03/10/88 Page 5 Bal Kathkar, President, BSK Engineering, agreed with the conditions set forth at the Planning Commission's hearing, stated that they have done everything that a developer can possibly do to justify to the City that they have met all of the conditions and the Planning Department and Planning Commission have agreed with them and is therefore, asking for approval. Councilmember Evans concurred with Mr. Hargrave and felt that the intersection at Barton Road and Mt. Vernon should make a statement for the City since it is the central business district of Grand Terrace. Quintin Smith, 22607 Tanager, owner of the property adjacent to for this project, expressed his concern that this project would be a detriment to his property and asked Council to deny this project. Tony Fuller, MS Partnership, stated they have done everything the City has asked and felt they were in a Catch-22. Stan Curatolo, stated they have a lease until June of 1990 and would like to keep it until that time, since if they have to move, their rent would triple and they do not have that type of overhead to enable them to pay that. CC-88-36 MOTION BY MAYOR PRO TEM PFENNIGHAUSEN, SECOND BY COUNCILMEMBER EVANS, CARRIED 5-0, to deny the project based on the fact that the plans are not consistent with the General Plan's designated goal for commercial development as detailed on Pages 9 and 10 of 4hV Section 6 of the General Plan and direct staff to work with the adjacent property owners on a possible larger development for that area. COUNCIL REPORTS Councilmember Grant, questioned and received clarification relating to 1 Proposal with Caltrans in the area of Washington Street, eliminating the on ramp to 215 going north. 2) Widening Canal Street at McClarren and Barton Road and the utility poles being removed or moved to another location; reported that he attended the SANBAG meeting of March 2, 1988; referenced an article in the Foothill Journal that he felt was not accurate and should have been in the Editorial Section. Councilmember Evans, stated he was not present at the Council meeting of February 25, 1988, because he attended a seminar in San Diego regarding employer/employee relationships and gained a lot of information; asked and received clarification regarding the Britton Project; expressed concern regarding three Councilmembers being present at a meeting at one time, stating that it should be common courtesy that if two members are present, the third member should leave; felt a policy should be established. Council Minutes - 03/10/88 Page 6 NEW BUSINESS Following Council's discussion, City Attorney Hopkins suggested that staff prepare a draft policy and present it to each Councilmember for their review. Council concurred. Mayor Pro Tem Pfenni hausen, gave an overview of the League of a ornia Mties Conference regarding labor relations that she and Councilmember Evans attended in San Diego; shared some of the wishes off a petition from some girl scouts that they would like to see take place in the City; she stated one of their biggest concerns was regarding a safe walkway along Michigan and asked staff to look into it, as she felt it was a major concern; distributed a notice to Council regarding a special meeting that will be held March 17, 1988 at Praise Fellowship Church regarding the General Plan and asked the other Councilmembers for their courtesy in not establishing a quorum at that meeting. B. TPM 87-9 -- A request for exemption from residential moratorium (Fox). Planning Director Sawyer reported that the Planning Department has interpreted that this project is not in the intent of the moratorium and recommended that the request be denied. Steven Fox, stated that they have accepted all of the conditions that the City set forth and felt they are consistent with what will be coming up and asked Council for their approval. 4W CC-88-37 MOTION BY COUNCILMEMBER GRANT, SECOND BY COUNCILMEMBER EVANS, CARRIED 3-2, (MAYOR MATTESON VOTING NOE, COUNCILMEMBER SHIRLEY ABSTAINED), to grant the extension. A. Mid -Year Budget Review City Manager Schwab gave an overview of the mid -year budget; explained each category and asked Council for their approval regarding staff's recommendations. CC-88-38 MOTION BY MAYOR PRO TEM PFENNIGHAUSEN, SECOND BY COUNCILMEMBER SHIRLEY, CARRIED 5-0, to approve the Mid -Year Budget Review. Council Minutes - 03/10/88 Page 7 ADJOURNMENT PI Mayor Matteson adjourned the City Council meeting at 9:40 p.m. until the next regular City Council meeting which will be held Thursday, March 24, 1988 at 5:30 p.m. MAYOR of the City of Grand Terrace Council Minutes - 03/10/88 Page 8 DEPUTY CITY CLERK of the City of Grand Terrace DATE: March 7, 1988 STAFF REPORT C R A ITEM ( ) COUNCIL ITEM (X) AGENDA ITEM NO. SUBJECT GRANT DEED - SILVA (PASCAL AVENUE) F4WING REQUIRED NO FUNDING REQUIRED X MEETING DATE: March 24, 1988 Attached is a Grant Deed of dedication for portion of Pascal Avenue from Tony and Rebecca Silva. Dedication was required as condition of a building permit. Staff Recommends that: CITY COUNCIL ACCEPT THE GRANT DEED AND DIRECT THE CITY CLERK TO RECORD THE DOCUMENT. JK/de attachment CAW N011- AGENDA ITEM Z" Order No Escrow No Loan No. A.P.N. 275-212-15 WHEN RECORDED MAIL TO: City of Grand Terrace 22795 Barton Road Grand Terrace, California 92324 SPACE ABOVE THIS LINE FOR RECORDER'S USE MAIL TAX STATEMENTS TO: DOCUMENTARY TRANSFER TAX $ ................................................ ...... Computed on the consideration or value of property conveyed, OR Same as Above ...... Computed on the consideration or value less liens or encumbrances remaining at time of sale. Signature of Declarant or Agent determining tax — F irm Name GRANT DEED FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, TONY G. SILVA and REBECCA SILVA hereby GRANT(S) to the City of Grand Terrace " real property in the City of Grand Terrace a eunty of San Bernardino , State of California, described as That portion of Lot 2, Block "C" of Map of Resubdivision of Grand Terrace Tract, as per Map on file in Book 1, Page 33 of Record of Surveys, records of the recorder of San Bernardino County, being more particularly described as follows: Beginning at the most Southerly corner of Parcel 1, as per map of Parcel Map No. 678, on file in Book 7 Page 51 of Parcel Maps, records of said recorder; THENCE South 59034109" East along the Southeasterly prolongation of the Southwesterly line of said Parcel 1, a distance of 19.85 feet; THENCE South 13043130" West, a distance of 68.80 feet, to a point in a non - tangent curve, concentric with and 30.00 feet Southwesterly of, measured radially to the centerline of Pascal Avenue, through which point a radial line bears North 79047121" East; THENCE Northerly along said curve, to the right, having a radius of 230.00 feet, concave Easterly, through a central angle of 19114138", an arc distance of 77.25 feet, to the Point of Beginning, through which point a radial line bears South 80058'01" East. Contains 0.019 Acres, more or less. Dated I STATE OF CALIF �QF ass. COUNTY OF March 3, 1988 before me, the undersigned, a Notary Public in and for said State, per- sonally appeared_ Tang G. 511Va and RPe2P_SL-a Silva personally known to me(4Srd42Sd(ib)fdre`Cd4aQKbK@laX�Ksl�14�f3'coX�( >eXiD(OMOC to be the person(s) whose name(s) i%/are subscribed to the within instrument and acknowledged to me that KeYs?EiX/they executed OFFICIAL SEAL h KATHERINE KRUSE a< NOTARY PUBLIC - CALIFORNIA RIVERSIDE CQ'.:PT/ My cacrm. expKrs -APR 7, IW ; the same. WITNESS my h d and official seal. Signatu (This area for official notarial sea]) MAIL TAX STATEMENTS AS DIRECTED ABOVE 1002 (6/82) TONY G. SILVA REBECCA SILVA A .P N. 275 - 212 -15 SCALE I le = 40' CITY OF GRAND TERRACE S 8005810111 E fR) N Tg° 47�% �R�� RIGHT OF WAY PLAT GATE: 3/16/88 STAFF REPORT 12-1.1048 C R A ITEM ( ) AGENDA ITEM NO. CCUNCIL ITEM (X) SUBJECT RELEASE OF BONDS - TRACT 12966-1 LADING REQUIRED NO FUNDING REQUIRED X MEETING DATE: 3/24/88 All of the work in the public right of way and easements required by the conditions of approval for subject Tract Map has been completed. Prior to final approval of the Tract Map, bonds were posted to secure the completion of these improvements, along with a cash deposit of $2,000.00 for setting of the necessary monuments. Following bonds and cash deposits are now being held by the city which may be released subject to posting of 10% maintenance bond for a period of 2 years. B nd for Street Improvements - Performance Bond 46VNo. 1095403-A Bond for Streets - Labor and Material Bond No. 1095403-B Streets and Storm Drain Bond for Sanitary Sewer Bond for Sanitary Sewer - Agreement - Performance Bond No. 1095404-A - Labor and Material Bond No. 1095404-B $17,500.00 8,750.00 4,000.00 Sanitary Sewer System - Agreement Bond for Water System - Performance Bond 2,000.00 No. 1095405-A Bond for Water System - Labor and Material Bond 1,000.00 No. 1095405-B Cash Deposit Guaranteeing Setting of Final Monuments 2,000.00 Staff Recommends that City Council: 1. ACCEPT CERTIFICATE OF DEPOSIT IN THE AMOUNT OF $2,750.00, NO. 92856 DRAWN ON SECURITY PACIFIC NATIONAL BANK. 2. RELEASE THE CASH DEPOSIT OF $2,000.00 AND ALL OF THE ABOVE BONDS SECURING THE RECENTLY COMPLETED IMPROVEMENTS. ITEM W ay- DATE: Mar 24, 1988 S T A F F R E P O R T CRA ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: March 17, 1988 SUBJECT: COUNCIL ATTENDANCE AT THE LEASING MALL SEMINAR -V� ------------------------------------------------------------------ FUNDING REQUIRED x NO FUNDING REQUIRED The information for the Leasing Mall Seminar has been distributed to Council, and Mayor Matteson and Councilmember Shirley have both indicated a desire to attend. Pursuant to our travel policy, staff is requesting authorization for the attendance of the Mayor and Councilmember Shirley to attend the Leasing Mall Seminar on May 15-20, 1988. Funds are available within the council's conference and meetings account. STAFF RECOMMENDS THAT: COUNCIL AUTHORIZE THE ATTENDANCE OF MAYOR MATTESON AND COUNCIL MEMBER SHIRLEY AT THE LEASING MALL SEMINAR ON MAY 15-20, 1988. T S : b t iter: inter lref6rijZuse' bsoitalit�'afidreiistiation-.,Pf6gi6,nidetailizindiimii�villbesentwitlfconfirma- 3us 0 Spouse -" NoRrarniwill b�!accepted'iftir 10.00 An. on Wednesday, May 18. registrations for. the M1HUT [S OF lHE ME[l1NG UP THL uWr,a|D TEkkALE ChIHF PREVENTIUr.: L/lMMITT[L FFbHUAKY G. 1988 The meetz//n was L^llad tn 01 1/man Ralph Buchwalter at b:10 po/. In aLLe//de/xe *0`a cvmmzttee o.emL" i a and guests, Sharoi/ ^� Jim qznglpy. Dee bz4a..det. Ed O�/eal, Ko/� Wright!, ��v Dab/a Mul1ei , U` ` QLVQV/ i1, h Rollins. and Ra1pri buchwalter. Review of t/easuier& .e[,uit. x.'d & 2nd. carried Report by Community Servzcto UTfirer, Sharon Korgan on the ILtzvztjeE of the Nazghbo/haud W.t.h groups. Crime Bustei� groups. We nee0 a coordinator wild d assistants for the L/'zmc Buste/s and 10 Nnzqhbm/x'od W=tch groups by June 30. We are prepurzrig a 1=1ephonL 1 ree and mail out for tQe business Watch prog/an, and a,-w further incorporating our Busznesq Watrh qroup with thn Chamber of Commerce. Citizens Patiol n"'w |.as 10 pi up1u in t/'oznzog at the Sherzrfs ^� Academy, classes givao �.t th, Slim, zffs building. April 20 �N� will be the g/'aduotzon d^/=' April 17 is scheduled ,o, the da/ ror the Community Safety Faii . lhis is well irganzzeJ and will be a grand event. The San Be/nardzvio YMCA will u`^ a participant with safety p/'og/ams, hoolth t,,/inq a/.d T it/., s ,estzng. Chazrmans Report was given b/ Ralph 8uchwalter. We have thrse //ew vsluonteeis to fill tho /-craot vacancies. Member Repoitu wwie qz`pn b^ i'zgum'dkt, Wi zght, 3zngle/. 6"*ots rum^.e./Lu ;"^/ta 'oado b, u'U`''l, Mulle/ , Aebp/ {z, a"d Rollins. ^o- 1,�3� ,.p.' ,y'1,. ".'p/ �."/ Uee0ng _d3c'u. nind .`+ '/:4^ p.. CITY OF GRAND TERRACE, CALIF. PARKS & RECREATION COMMITTEE MEETING FEBRUARY 1, 1988 RECEIVED IYir�R 0 81988 CITY OF GRAND TERRACE Meeting was called to order in the Community Room of the Civic Center Grand Terrace, California at 7110 P.M. P.S.T. MEMBERS PRESENT: Dick Rollins, Vice Chairman, Lenore Frost, Dave Widor, Mike Brekenridge, Allyn Kruse MEMBERS ABSENT, -P�ene z t,L _ (2C> n 1 ey GUESTSt Dick Weeks, Tony Peetta CITY STAFF: Randall Anstine, Renee McCarthy ITEMS t #1 Minutes of the meeting of January 4► 1988 were read. Dave Widor made the motion to accept the minutes as written with the sec&nd being made by Mike Breckenridge. The motion carried unanimously. #2 The General Plan pertaining to the Recreational and Cultural Resources Element was discussed at length. Some members felt that including school property as part of the recreational element of the City`s was not in keeping with good planning 4 that it was not always available to the public at large particularly during periods when the schools are in session. Additonally rhere was considerable discussion as to the Blue Mountain "Wilderness Area" and other portions of property with- in the City. #3 Motion was made to accept Dick Weeks a new member of the Parks and Recreation Committee by Dave Widor, seconded by Lenore Frost. Motion carried with all ayes. In addition the motion was made by Allyn Kruse and seconded by Lenny Frost to accept the memberships as Alternate Members Sylvia Robles and Tammy Barr. Action Item forms to be submitted to the City Council for their approval. #4 Dave Widor announced that the Soccer Club, Board of Directors had agreed to take over the operation and responsibility of the new so-called snack -bar building to be used for storage purposes only at this time. With the provision made that they would pay up to $1,000.00 for any completion work neccessary to make it possible to use as a storage building only if the City would assume the re- sponsibility for installing an electric meter and pay the electric bill. #5 Scholarship from Tour De Terrace funding requested from Chairman. Conley disputed by member Dave Widor re. Committee Minutes of December 7, 1987- Committee agreed to txtiln carry profits from Tour of 1987 over to FY 88 Conley got approval from Council on her own. Widor stated if Conley is going to run things on her own why have a Committee. I F-1-A n COMMISSION & COMMITTEE REPORTS COUNCIL MEETING DATE: March 24, 1988 COMMISSION/COMMITTEE: Parks And Recreation DATE: March 17, 1988 SUBJECT: LIGHT TOKEN SUBSIDY FOR LITTLE LEAGUE PROBLEM: Subsidy for the FACTS: of 1/3 or $500 for Grand Terrace/Colton Little League use of Parks lights during their season. Grand Terrace/Colton Little League has requested, through this Committee, that the established policy of subsidizing 1/3 or $500 worth of light tokens be continued for their 1988 season. ALTERNATIVES: 1. Authorize 1/3 or $500 subsidy for Grand Terrace/Colton Little League. 2. Do not authorize 1/3 or $500 subsidy for Grand Terrace/Colton Little League. SOLUTION: The Committee feels it is a positve relationship between Parks & Recrea-kon/City of Grand Terrace and athletic organizations/leagues to support, by way of a subsidy, leagues' lighting needs for the good of the residents of Grand Terrace. REQUESTED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF: Accept Alternative #1 above. COIJ�ICIL AGLiZA ITLN4 A 0560�2-(_b) COMMISSION & COMMITTEE REPORT'S COUNCIL MEETING DATE: March 24, 1988 DATE: March 17, 1988 COMMISSION/COMMITTEE: Parks And Recreation SUBJECT: PARKLAND ACQUISITION OPTION PROBLEM: Limited parkland and facilities in the City of Grand Terrace. FACTS: Property at Michigan and Pico has been identified as available 5 acres with a suitable building for day care facilities. Due to the existing building that could be easily converted for City usuage for day care facility and small park, Council should be aware of this opportunity. ALTERNATIVES: 1. Council authorize Staff to direct Committee of Real Estate Brokers to put an option on the property for future consideration. 2. Do not authorize option on property. 6+ SOLUTION: The Committee feels it is imperative, until a firm decision about park land is made, that an option should be made on this property as soon as possible. Due to the delays in the parkland acquisition status, this is a viable solution until final decisions are made. REQUESTED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF: Accept Alternative #1 above. SE j i%2_(C) ,.I �' a il. EN DA a.FEM I E F COMMISSION & COMMITTEE REPORT'S COUNCIL MEETING DATE: March 24, 1988 DATE: March 17, 1988 COMMISSION/COMMITTEE: Parks And Recreation SUBJECT: COMMITTEE MEMBER APPLICATIONS PROBLEM; Parks & Recreation Committee Member vacancy (1). FACTS: 2 qualified individuals applied for the one vacancy on the Parks & Recreation Committee. It was determined that Committees have apparently in the past had 2 alternate members. It was the dee.ision of this Committee to appoint Richard (Dick) Weeks a voting member of this Committee and Sylvia Ann Robles as an Alternate Member. Applications attached for review. ALTERNATIVES: to 1. Accept applications from Richard Weeks as full voting member and Sylvia Robles as Alternate Member. 2. Do not accept applications. SOLUTION: The Committee feels these individuals would be an asset to the Parks & Recreation Committee and can bring new ideas and stimulated discussion to the committee meetings. Such well qualified individuals can only enhance the effectiveness of this committee. REQUESTED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF: Accept Alternative ##1 above. C I T Y O F G R A N D T E R R A C E APPLICATION FOR CITIZEN SERVICE COMPLETE AND SUBMIT TO CITY CLERK'S OFFICE AME: SYI,VIA ANNRQBLES- UDP&i:23008 ORANGEWOOD COURT GRAND TERRACE OME PHONE: 714-783-1704 BUSINESS PHONE: 714-387-4840 uCUPATION: Field Representative to County Supervisor Barbara Cram Riordan DUCATION: (List highest year completed and all degrees) 1-re there any worl-day evenings you could not meet? Yes (X) No ( ) If so, .xle a list: THTRI) MONDAY OE THE MONTH Why are you interested in this position: As a Grand terra rP-,ident who rarer bout our community and its future I feel that for the past ten years I have n pursuing other activities i e attending night co an ble to share my skills, experience and knowledge with my own community. I wish to serve my community by working on -park and recreation issue What do you consider to be your major qualifications? I have worked in various positions within the County and have served on several State Commissions thy[ have exposed me to the elements of government plannin and the competitive_ ate ar on ct unc s a Field Representative or Supervisor Riordan_ I have acted as staff to the Bloomington MAC, which also acts a its, park an.-_ recrea ion a visory counci . n in a capacity have assiste t re ed �. a senior center, an equestrian center, a walking trail and have increased REFERENCES: their :funding position and overall maintenance. I. LD O' NI;AI, M T NnXI - 2. SJJ1R1J'1Y GR1"EN 0224 I ARCFI AVP , I31 OOMINGTON,_CA— 87 7 - 31 71 3. MR. MRS. RICHARD NI'GRETE 22355 IADERA GRAND TERRACE 783-1549 - Please attach a written statement containing any additional information you feel riould be useful to the City Council. RECEIVED i A N 1 1 988 ,S A MEMBER OF: CITY OF GRAND TERRACI APPLICATION FOR CITIZEN SERVICE COMPLETE AND SUBMIT TO CITY CLERK'S OFI IAME 1 c5 : / 02 102 S 4DUVTiL �v t1- p iOME PHONE: -7 )CCUPAT ION : -DUCATION: BUSINESS PHONE: jo ? 3- 7 8y 1pla' "s%0 �- &,'/'VA" �� -*V 4/�� (List highest year completed and all degrees) Are there any workday evenings you could riot meet? Yes ( ) No so, pi list: "dhy are you interested in this position: / r i va ar�'d iN c�— �5 A�!'.� CoRti�i 4 2e ��G • 1%� a /,�G �A-G�/�Trs ��'io S �6 / 7/ �►v%_ r _ - jvE M ns� �2io2i y o 1WA ;r9/�l1�t/G v / i(/G sv r'c✓ What do you consider to be your major qualifications? ex �t�lCEoh' �`F' tiJrL/Z S/dE 9t/b t n / X / 1 l�laT/v >�4 �I /4f,(, 711 11�le - REFERFNC S: 1. 2. 3. Please attach a written statement containing any additional information you feel would be useful to the City Council. COMMISSION &COMMITTEE REPORTS COUNCIL MEETING DATE: March 24, 1988 DATE: March 17, 1988 COMMISSION/COMMITTEE: Parks And Recreation SUBJECT: 1988 TOUR DE TERRACE PROBLEM: The previously agreed date (2nd Sunday of November) appears to be a very busy date. The Mission Inn Run, which attracts approximately 1000 runners (some who also ride bikes) takes place on the same Sunday, and the Mission Inn Ride takes place the following Sunday. It was also determined that 2 other Bike Rides were scheduled for the weekend of November 12/13 of 1988. FACTS: With 3 scheduled rides for the previous date, it was determined that a change in date for the Tour de Terrace would allow Grand Terrace to draw a larger crowd. At this time no rides appear to be scheduled in the surrounding area on October 2, 1988. ALTERNATIVES: 1. Accept date change to October 2, 1988 for the 1988 Tour de Terrace. 2. Do not accept date change. SOLUTION: Grand Terrace should attempt to NOT compete, if possible, with any scheduled rides in this area. The date change should only enhance the success of the annual Tour de Terrace, REQUESTED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF: Accept Alternative #1 above. i COUNCIL. AGENOP. iTENI � �� ) HISTORICAL & CULTURAL ACTIVITIES COMMITTEE Minutes of the March 7, 1988 Meeting The meeting was called to order at 7:10 PM by Chairman Viola Gratson. All members were present. The minutes of the February meeting were read. Ann changed the fifth paragraph as a history of Grand Terrace was not wanted at this time; however, a history will be printed at a later date. The information wanted was what happened 10 years, 5 years, ago, etc. The motion to accept the minutes was made by Ann, seconded by Irene. The Treasurer's report shows our balance to be $1,574.77. The Calendar of Events which was submitted to the Foothill Journal has not been printed as yet. Ann is working on the other information above. Viola & Kathy will order the banner this week. Purchase Order has been prepared and expenditure approved by Council. Flyers for the Art Show have been sent out with the sewer billings and one has been returned so far. Kathy & Pauline attended the last meeting of the Parks & Recreation Committee. Pauline reported that banners were discussed, all sizes and prices. Viola will attend the next meeting to check on the Calendar of Events dates to be sure they are correct. Entry flyers for the Art Show have been mailed. Posters will be prepared for the next meeting. Pauline suggested contacting junior high students to submit art work. Discussion was to do this for the Country Fair rather than the Art Show. 4W Pot Luck for the City birthday is now a firm date of December 8th, 1988. Viola wi-11 have invitations made for the Art Show. These are panel cards at a cost of 100 for $26.00. These will be sent to muesums, art associations, Chamber of Commerce, other Committees, school art classes, council members and other dignitaries. The Committee will meet for an hour or so after these lists have been prepared to address and mail out these cards. Viola will prepare the list for next meeting. Country Fair: We will display our scrap books as well as pictures which the Committee will work on. Hannah will try to get the scrap books up to date. A short history of Grand Terrace and the story of city hood will be made into flyers to be passed out at the Fair. Members of the committee received invitations to the Founders Day for the PTA. Ann and Viola attended this affair. Tony Petta made a speech on past PTA's. Discussion was made to ask all Committees to participate in the Country Fair. Pauline suggested a photo contest for children which would also bring the parents out. Ribbon --- would be awarded for the best scenery, homes, comic, pets, etc. Two entries per chili, ages 6-13. Pauline also suggested a flower arrengement contest. Discussion was made of having a wall quilt to raffle off, or a fall scene or Christmas scene. There was a difference of opinion as to a raffle or an auction. Further discussion on this at the next meeting. We have received a letter from Crime Prevention on their Safety Fair to be held Sunda, April 17th, 10 AM to 3 PM in front of the Fire Station. We were asked to sell foot: at this event, and will be provided with a table and chairs. All members were asked to bake something for sale. Each member will spend an hour at the table. -PUU%�;iL 111:M"" (0,- ) Historical & Cultural Activities Coamittee March 7, 1988 Page #2 There was no other business. The meeting was adjourned at 8:15 PM. Motion was made by Linda, seconded by Ann. The next meeting will be on April 4, 1988, at 7:00 PM. Respectfully Submitted, (iW �4� 14t� Hannah Laister, Secretary j STAFF REPORT CITY CLERK'S DEPARTMENT DATE: March 9, 1988 CRA ITEM ( ) COUNCIL ITEM ( X) MEETING DATE: 3/24/88 SUBJECT: DISADVANTAGED BUSINESS ENTERPRISE PROGRAM ---------------------------------------------------------------- FUNDING REQUIRED NO FUNDING REQUIRED X In order to be a recipient of Department of Transportation funds and subsequent to Title 49 CFR, Part 23, the City must adopt a Disadvantaged Business Enterprise Program. Attached to this Staff Report is a Resolution establishing a Dis- advantaged Business Enterprise Program and goals. STAFF RECOMMENDS: COUNCIL ADOPT THE ATTACHED RESOLUTION ESTABLISHING A DISADVANTAGED BUSINESS ENTERPRISE PROGRAM. MI. �(Ji'r RESOLUTION NO. A RESOLUTION OF THE CITY OF GRAND TERRACE ESTABLISHING A DISADVANTAGED BUSINESS ENTER- PRISE (DBE) PROGRAM AND APPOINTING A DBE LIAISON OFFICER AND ESTABLISHING DBE GOALS WHEREAS, 49 CFR Part 23, heretofore, requires a Dis- advantaged Business Enterprise (DBE) Program for recipients of 40 Department of Transportation funds; and WHEREAS, the Part 23, Title 49 CFR, states that all subrecipients of Department of Transportation funds must prepare their own DBE Program; and WHEREAS, the City of Grand Terrace intends to be a sub - recipient of Department of Transportation funds: NOW, THEREFORE, the City Council of the City of Grand Terrace does hereby RESOLVE, DETERMINE AND ORDER as follows: 1. The City hereby adopts the DBE Program, which is attached hereto and made a part of this Resolu- tion; 2. The City Manager, Thomas Schwab, is hereby ap- fav as the DBE Liaison Officer, whose duties and responsibilities are defined in the DBE Pro- gram; 3. The following DBE goals are established for the period of October 1, 1987 to September 30, 1988: Disadvantaged Business: 10 percent DATED: March 24, 1988 Mayor of the City of Grand Terrace and of the City Council thereof. -1- Y :1 RESOLUTION NO. ATTEST: Deputy City Clerk of the City of Grand Terrace and of the City Council thereof. I, JUANITA BROWN, Deputy City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introducted and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 24th day of March, 1988, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Deputy City Clerk APPROVED AS TO FORM: City Attorney -2- CITY OF GRAND TERRACE DISADVANTAGED BUSINESS ENTERPRISE PROGRAM I. Policy Statement It is the policy of the City of Grand Terrace to utilize Disadvantaged Business Enterprises in all aspects of contracting to the maximum extent 60pasible. This policy is fully described in the City of Grand Terrace Disadvantaged Business Enterprise Program which constitutes City policy and a commitment to substantially increase Disadvantaged Business Enterprise Utilization. This policy includes any program or facility funded wholly or in part by any U. S. Department of Transportation modal element, through the City of Grand Terrace. City of Grand Terrace, its contractors and subcontractors, which are the recipients of Federal -aid funds, agree to ensure that Disadvantaged Business Enterprises have the maximum opportunity to participate in the performance of contracts and subcontracts. In this regard, the City of Grand Terrace all of its contractors and subcontractors will take all reasonable steps in accordance with 49CFR23 to ensure that Disadvantaged Business Enterprises have; the maximum opportunity to compete for and perform contracts. Ul City Manager -1- II. Disadvantaged Business Enterprises (DBE) Liaison Officer City Clerk for the City of Grand Terrace is the DBE Liaison Officer for the City and shall report to the City Manager. The City Clerk will be assigned such staff as is necessary to fully implement the provision of 49CFR Part 23 and such other DBE programs as may be required. III. Duties of the DBE Liaison Officer The DBE Liaison Officer shall develop, manage and implement the DBE Program on day-to-day basis. The Liaison Officer shall: (iW Develop and carry out technical assistance programs for DBEs. Arrange solicitation, time for the presentation of bids, quantities, specifications, and delivery schedules, so as to facilitate the participation of DBE's. Where such changes are found necessary to increase DBE utilization, they will be made in consultation and cooperation with the functional unit involved. Provide assistance to DBE's in overcoming barriers, such as inability to obtain bonding or financing. Carry out information and communication programs on contracting opportunitites in a timely manner. Programs shall be bilingual where appropriate. Investigate the full extent of services offered by banks owned and controlled y disadvantaged business or women. Ensure that, where possible, the City of rand Terrace utilizes said banks. Utilize a listing of DBE's certified by Caltrans. Said listing to be made available to all bidders on City projects. Such listing shall include, at a minimum, the following information: Name, address, telephone number, ethnic and/or sexual ownership, type of work performed by firm. Approve any removal and/or substitution of a Disadvantaged Business Enterprise during contract performance. Prior to approval of substitution, and/or removal of DBE, prime contractors will be required to prove performance of good faith efforts to replace the DBE with another eligible DBE. Establish overall City goals for Disadvantged Business and Business enterprises. Goals shall be evaluated on September 30 of each year and adjusted as necessary. -2- Establish individual project goals for Disadvantaged Business Enterprises. All projects with an estimated cost of $100,000 or more will be evaluated for the appropriateness of goals. Maintain such documentation as is necessry to verify the City's performance of the above activities. IV. Establishment of Overall City of Grand Terrace Goal he City will establish an overall goal for its use of DBE's. This goal will be updated annually as of September 30 of each year. The City's overall goal and the methodology used to determine the goal for the fiscal year beginning October 1, 1987, is shown on Attachment "A". V. Contract Goals All projects with an estimated value of $100,000 or more, receiving U.S. DOT funds, will be evaluated for the appropriateness of DBE goals. Projects will be evaluated and goals established, utilizing the following criteria: Size of project. Opportunities for DBE's as subcontractors, vendors, suppliers. .Minority population of county in which work is to be performed. Existing DBE goals being utilized in the project area by other state, federal or local jurisdictions. Availability of DBEs. Past experience on projects similar to the project being evaluated. Such other factors as may effect the utilization of DBE's. Each project wil be evaluated in conformance with the above criteria. Complete documentation will be retained of every project so evaluated. Contracts which do not contain specific goals will contain the following provisions: (1) "Policy. It is the policy of the City of Grand Terrace that Disadvantaged Business Enterprises as defined in 49 CFR Part 23 shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with Federal funds under this agreement. Consequently, the DBE requirements of 49 CFR part 23 apply to this agreement." -3- (2) "DBE Obligation. (i) The recepient or its contractor agrees to ensure that Disadvantaged Business Enterprises as defined in 49 CFR Part 23 have the maximum opportunity to participate in the performance of contracts and subcontracts financed in whole or in part with Federal funds provided under this agreement. In this regard, all recipients or contractors shall take all necessary and reasonable steps in accordance with 49 CFR Part 23 to ensure that Disadvantaged Business Enterprises have the AW maximum opportunity to compete for and perform contracts. Recepients and their contractors shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of DOT -assisted contracts." DBE use on projects without goals will be reported to the Liaison Officer and will be included in the City of Grand Terrace reports to Caltrans and to the appropriate DOT element. DBE use on such projects will be counted toward attainment of the overall City goal. VI. Public Notification At the time of submittal of this program to the U.S. Department of Transportation, the City of Grand Terrace will publish a notice in both minority and majority local media. Said publication shall: Announce the City's overall goals. Inform the public that the goals and a description of how they were set, are available for public inspection of a period of 30 days. The notice shall advise interested parties that comments are for informational purposes only. In addition to the foregoing, interested minority and majority contractor organizations will receive direct mailings of this complete program with a request that they provide written comments to the City of Grand Terrace on this program. VII. Contract Procedure This plan shall be implemented through the utilization of a contract special provision which is attached hereto. These procedures require bidders to submit the names of DBE subcontractors and suppliers, a description of the work each is to perform or material to be furnished, and the dollar value of each DBE subcontract. -4- VIII. DBE Notification All DBE's on the Caltrans certified DBE listing will receive appropriate notificaiton of projects scheduled to be advertised. DBE assistance centers will also receive notification. All assistance centers funded by the U.S. Department of Commerce ( Minority Business Development Administration) and designated as State Plan Rooms will receive complimentary plans and specifications for projects within their geographical area of responsibility. t, IX. Disadvantaged Business Owned Banks The City of Grand Terrace will encourage all contractors to use the services of banks owned and controlled by minorities. This encouragement will be disseminated during pre -bid and pre -construction conferences (if scheduled) and the contract specifications. X. Selection Criteria for Contracts with DBE Goals Every contract containing DBE goals shall be evaluated by the DBE Liaison Officer or his/her designee to ascertain bidding contractors' efforts to attain the DBE goals. The award of any project with DBE goals must be concurred with the DBE Liaison Officer or his/her designee before said contract may be awarded. Should there be disagreement between the City of Grand Terrace DBE participation, the matter shall be referred to the City Manager or his/her designee, for final determination. Competitors that fail meet the DBE goals and fail to demonstrate sufficient reasonable efforts all not be eligible to be awarded the contract. Any contracts that contain DBE goals, pursuant to this policy, will be monitored on an ongoing basis by project personnel during the course of construction. The DBE Liaison Officer is to be immediately advised of any circumstances wherein contractor compliance with the DBE provision is questionable. The contractor shall submit a final report for each project with DBE goals which includes total payments to the prime contractor as well as payments the prime contractor has made to DBE subcontractors, vendors and suppliers. If the report indicates the prime contractor has not achieved the project goals, project personnel shall attach an evaluation, in narrative form, of the reasons for failure to attain the goals and any corrective action that was taken. Prime contractors will be required to notify City personnel of any situation in which regularly scheduled progress payments are not made to DBE subcontractors, vendors or suppliers. - 5- XI. Set -Asides If determined necessary by the DBE Liaison Officer, the City of Grand Terrace will consider the use of DBE set -asides as a tool to achieve the overall City goal. XII. Counting DBE Participants 4whe DBE Liaison Officer shall maintain such records, and provide such reports, as are necessry to ensure full compliance with this policy. Such records and reports shall include, as a minimum, the following information: Procedures which have been adopted to comply with this DBE policy. Awards to DBE's. Awards to majority contractors. Final project reports concerning DBE utilization. Such other data as is needed to fully evaluate the City's compliance with this program. The DBE liaison Officer shall submit reports to Caltrans and to U.S. DOT 4rlements as required. These reports will include: Number and dollar value of contracts awarded to DBE's. Description of general categories of contracts awarded to DBE's. The percentage of the dollar value of all contracts awarded during the quarter which were awarded to DBEs. Indication as to the extent of which the percentage met or exceeded the overall City goal. Reports shall be broken down separately by ethnic grouping. XIV. DBE Listing The City of Grand Terrace will utilize a listing of firms certified by Caltrans to be Disadvantaged Businesses in accordance with the DOT order. This listing will be developed and maintained in accordance with Sections 23.51, 23.53, 23.55 and 23.87 of 49 CFR. This listing shall be made available to prospective contractors at no charge. contractors will be permitted to rely upon the authenticity of firms listed in this directory. A contractor desiring to use a DBE not included in the Caltrans certified listing will be allowed to do so, but will be required to provide the appropriate certification from the DBE before such participation is counted towards award of the project. XV. Complaints Any complaints received by the City of Grand Terrace concerning this program will be investigated by the City of Grand Terrace. The City of Grand Terrace will endeavor to resolve said complaints within 90 days of receipt by the DBE Liaison Officer. The appropriate DOT element will be furnished a copy of the complaint and invited to participate in the investigation/resolution. The DOT element will receive a complete investigative report on the complaint and will be requested to concur in the proposed disposition of said complaint. ontractors will be directed to notify the City of Grand Terrace of any complaints they may receive concerning this program. -7- SPECIAL PROVISIONS SECTION 1. Disadvantaged Business Enterprise - This project is subject to Part 23, Title 49, Code of Federal Regulation entitled "Participation by Minority Business in Department of Transportation Programs." Portions of the regulations are set forth in Section 6-1.05, of these special provisions, and the regulations in their entirety are incorporated herein by this reference. Bidders shall be fully informed of the requirements of the Regulations; particular attention is directed to the following matters: A. A Disadvantaged Business Enterprise (DBE) must be a small business concern as defined purusant to Section 3 of U.S. Small Business Act; B. A DBE may participate as a prime contractor, subcontractor, joint venture partner with a prime or subcontractor, or vendor of material or supplies; C. A DBE joint venture partner must be responsible for a clearly defined portion of the work to be performed in addition to satisfying requirements for ownership and control. The DBE joint venturer must submit schedule B of the Regulations. D. A DBE must perform a commercially useful function, i.e., must be responsible for the execution of a distinct element of the work and must carry out its responsibility by actually performing, managing, and supervising the work; for E. Credit for a DBE vendor of materials or supplies is limited to 60 percent of the amount to be paid to the vendor for the material unless the vendor manufactures or substantially alters the goods; F. A DBE must be certified before credit may be allowed toward the DBE goal. The Department's DBE Directory identifies DBE's which have been certified and others which may qualify for certification. The DBE Directory may be obtained from: City of Grand Terrace, 22795 Barton Road, Grand Terrace, CA 92324, or Department of Transportation, Dist 8, P. 0. Box 231, San Bernardino, CA 92403. G. Non-compliance by the contractor with the requirements of the regulations constitutes a breach of this contract and may result in termination of the contract or other appropriate remedy for such breach. H. Bidders are encouraged to utilize services offered by banks owned and controlled by minorities. SECTION 2. DBE Goals for this project - The Department has established a Total Disadvantaged Business Enterprise (DBE) participation goal for this project composed of 10% percent DBE's owned and controlled by minorities. S It is the bidder's responsibility to make a sufficient portion of the work available to subcontractors and suppliers, and to select those portions of the work or material needs consistent with the available DBE subcontractors and suppliers, so as to assure meeting the goal for DBE participation. SECTION 3. Submission of Disadvantaged Business Enterprise Information, Award and Execution of Contract - The bidder's attention is directed to the provisions in this section for the requirements and conditions concerning submittal of DBE information, awards, and execution of contract. A. DBE INFORMATION - The apparent successful bidder (low bidder) shall submit DBE information to the office at which bids were received no later than 2 p.m. on Friday the week following bid opening, unless a later time is authorized by the City. Other bidders need not submit DBE information unless requested to do so by the City of Grand Terrace. When such request is made, the DBE information of such bidder shall be submitted within 5 days, unless a later time is authorized by the City. The information include: 1. Names of DBE's to be used with a complete description of work or supplies to be provided by each, and the dollar value of each such DBE transaction: (NOTE: DBE subcontractors for signal and lighting items, if there are such items of work, it must have been named in the bid - see section entitled "Subcontracting" of these Special Provisions.) 2. A "Disadvantaged Business Enterprise Questionnaire " (Schedule A) for each DBE not already certified; 3. Schedule "B" for each DBE joint venturer. Bidders whose submittal in (1) above indicates they will meet the stated DBE goal need not submit any further information, unless the City in its review finds that the goal has not been met, in which case additional information will be requested by the City. The additional information may be requested to clarify claimed DBE participation, add DBE participation, or demonstrate that a good faith effort was made to meet the DBE goal. Such information shall be submitted promptly upon request by the department. It is the bidder's responsibility to meet the goal of DBE participation or to provide information to establish good faith efforts to do so. Such information shall include the following: 4. The names and dates of advertisement of each newspaper, trade paper, and minority -focus paper in which a request for DBE participation for this project was placed by the bidder; 5. The names and dates of notices of all certified DBE's solicited by direct mail for this project; 6. The items of work for which the bidder requested subbids or materials to be supplied by DBEs; 7. The names of DBE's who submitted bids for any of the work indicated in (6) above which were not accepted, the name of the subcontractor or supplier that was selected for that portion of work, and the reasons for the bidder's choice. (If the reason was price, give the price bid by the rejected DBE and the price bid by the selected subcontractor or supplier); 8. Assistance that the bidder has extended to DBE's identified in (7) above to remedy the deficiency in the DBE's subbids. to 9. Any additional data to support a demonstration of good faith effort, such as contacts with DBE assistance agencies. B. Award of Contract - The award of contract, if it be awarded will be the lowest responsible bidder whose proposal complies with all the requirements prescribed and who has met the goal for DBE participation. Meeting the goal for DBE participation or demonstrating, to the satisfaction of the City, good faith efforts to do so is a condition for being eleigible for award of contract. -10- Im ATTACHMENT "A" Goal Establishment The City of Grand Terrace DBE goals for October 1, 1987 through September 30, 1988, will be 10 percent overall, Disadvantaged Business, based upon the following analysis. ATT7%T VCTC The City of Grand Terrace DBE policy is in concurrence with the minimum 10 percent Disadvantaged Business goal participation, as established un 49 CFR, Part 23. -11- ►1 DATE: Mar 17, 1988 S T A F F R E P O R T CRA ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: March 24, 1988 SUBJECT: POLICY FOR COUNCIL ATTENDANCE AT PLANNING -(S --------------COMMISSION AND COMMITTEE MEEIINGS ----------------------------------------------- FUNDING REQUIRED NO FUNDING REQUIRED x Council requested staff to develop a meeting policy regarding Councilmembers' attendance at Committee Meetings and the Planning Commission Meetings. The City Attorney has consulted with staff and we have developed the attached policy for Council's consideration. CTAFF PPrnmmPmnC THAT COUNCIL CONSIDER ADOPTING A POLICY FOR COUNCIL'S ATTENDANCE AT COMMITTEE MEETINGS AND PLANNING COMMISSION MEETINGS. T S : b t GUIDELINES FOR COUNCIL'S ATTENDANCE AT COMMITTEE MEETINGS AND PLANNING COMMISSION MEETINGS The purpose of this policy is to establish guidelines for Councilmembers' attendance at Planning Commission and Committee Meetings. The intent is not to apply to general informational meetings attended by Council. ALTERNATIVE 1: In the event that a quorum is established during a City Committee Meeting or Planning Commission Meeting, any 00 participation by Council in the discussion must immediately cease. Councilmembers, however, may continue to be in attendance, but may not actively participate. ALTERNATIVE 2: The Planning Commission and all Committees are created and served with the responsibility of dealing with issues and ,making recommendations to the Council for action. The City Council ultimately will address every issue recommended by committees and has the final authority on its implementation or modification thereof. Due to the fact that these bodies act as advisory to the Council that no members of the City Council shall attend any meeting of the Planning Commission or Committees. n DATE: Mar 17, 1988 S T A F F R E P O R T CRA ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: March 24, 1988 SUBJECT: INSTALLATION OF STOP SIGN AT ORIOLE AND VAN BUREN T5 FUNDING REQUIRED NO FUNDING REQUIRED Council received a request at the meeting of March 10, 1988 to install a four-way stop sign at Oriole and Van Buren. City staff previously had been requested to determine the feasibility of a four-way stop at this intersection. Due to the nature of the sloped street, there is a tendency for individuals to gain speed as they go west on Van Buren. This condition makes crossing of Van Buren from Oriole difficult. The installation of the four-way stop would slow the traffic down by virtue of the vehicle having to make a stop. The purpose of a stop sign is not to control speed. The speed problem currently exists on Palm, De Berry and Pico. The primary tool to reduce the speed would be the use of traffic enforcement, and it has been effective to help control speed on the other downhill streets. Van Buren has only recently been opened with the Fieldcrest subdivision. Staff feels that prior to installation of a four- way stop we would like to use increased traffic control to slow down the downhill traffic. STAFF RECOMMENDS THAT 1. COUNCIL CONSIDER THE REQUEST FOR A FOUR-WAY STOP AND DENY IT'S INSTALLATION. 2. DIRECT THE SHERIFF'S OFFICE TO INCREASE THE LEVEL OF TRAFFIC PATROL ON VAN BUREN TO ENSURE A SAFE SPEED ON VAN BUREN. TS:bt DATE: Mar 17, 1988 S T A F F R E P O R T CRA ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: March 24, 1988 SUBJECT: AD HOC COMMITTEE FOR ACQUISITION OF PARKLAND r5 ------------------------------------------------------------------ FUNDING REQUIRED NO FUNDING REQUIRED Council has directed staff to contact all brokers currently holding a business license in Grand Terrace to determine their interest in providing volunteer work and determining availability and the potential cost of parkland. Staff has sent out the attached letter to six brokers and we have received positive response back from International Realty, Terra Loma Real Estate, Grand Terrace Real Estate, Town & Country Properties and Petta Realty. STAFF RECOMMENDS THAT: COUNCIL CREATE AN AD HOC COMMITTEE FOR THE SOLE PURPOSE OF THE PARKLAND ACQUISITION PROJECT AND APPOINT THOSE INDIVIDUALS TO THE COMMITTEE THAT EXPRESSED AN INTEREST IN SERVING THE COMMUNITY ON THIS COMMITTEE. T S : b t � >01.iN 01 k1. A ('1i!"ID/k 1TCM # �G BYRON R. MATTESON Mayor BARBARA PFENNIGHAUSEN Mayor Pro Tom Council Members HUGH J GRANT DENNIS L. EVANS SUSAN CRAWFORD THOMAS J SCHWAB City Manager March 9, 1988 Dear The City Council was offered the services of one of our local brokers, Mr. Tony Petta, for the potential process of acquiring additional parkland here in the City of Grand Terrace. You are currently listed as a broker with a business license in Grand Terrace, and the City Council has directed staff to contact all local brokers to see if there is an interest in developing an ad hoc committee for the purpose of determining the availabilty and potential acquisition price of parkland. Mr. Petta had offered his services at no charge to the City and indicated that, should there be a commission involved in the transaction, he would rebate such compensation to the City. In order to determine if any interest exists, please respond to me by March 25th so that we may schedule the first meeting of the committee. Sincerely, Thomas Schwab City Manager TS:bt CC: Mr. Tony Petta 22795 BARTON ROAD • GRAND TERRACE, CA 92324-5295 • CIVIC CENTER — (714) 824-6621