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06/09/1988f j_ COUNTER COPY - PLEASE DO NOT _ REMOVE FROM LIBRARY COUNTER! 22795 BARTON ROAD • GRAND TERRACE, CA 92324-5295 • CIVIC CENTER --- (714) 824-6621 1i CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER 22795 Barton Road * Call to Order : Invocation - * Pledge of Allegiance * Roll Call June 9, 1988 5:30 P.M. STAFF RECOMMENDATIONS COUNCIL ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of Minutes 5/26/88 Approve 2. Approval of Check Register No. CRA 060988 Approve ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL 1. Items to Delete 2. SPECIAL PRESENTATIONS 1. PROCLAMATION - "Chiropractic Wellness Present Week" - June 11-17, 1988. 2. PROCLAMATION - "National Sclerodema Present Awareness Week" - June 13-19, 1988. 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non -controversial. They will be acted upon by the Council at one time without discussion. Any Council Member, Staff Member or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approve Check Register No. 060988 B. Ratify 6/09/88 CRA Action C. Waive Full Reading of Ordinances on Agenda n COUNCIL AGENDA 06/09/88 - Page 2 of 2 D. Approve 5/26/88 Minutes E. Waive Planning Fees for Marge Hosch. F. Request for "No Parking" area in front of Terrace Pines Mobilehome Park. G. Budget Appropriation for Architectural Barrier Removal. 4. PUBLIC PARTICIPATION I5. ORAL REPORTS A. Committee Reports 1. Historical & Cultural Committee A. Appointment of Committee Member. B. COUNCIL REPORTS 6. NEW BUSINESS A. Discussion Regarding the Sign Ordinance. B. Modification to the Rules & Regulations for the City of Grand Terrace & Adopt a RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, RESCINDING RESOLUTION NOS. 82-16, 82-32, 82-39, 82-49, 8 3-38 and AMENDING THE RULES & REGULATIONS FOR THE ADMINISTRATION OF PERSONNEL MATTERS PURSUANT TO GRAND TERRACE MUNICIPAL CODE SECTION 2.24.090. C. Reappointment of Planning Commissioners Jerry Hawkinson & Raymond Munson. 7. CLOSED SESSION A. PARKLAND ACQUISITION NEGOTIATIONS ADJOURN THE NEXT REGULAR CRA/CITY COUNCIL MEETING WILL BE HELD ON JUNE 23, 1988 AT 5:30 P.M. -------------------------------------------------- -------------------------------------------------- AGENDA ITEM REQUESTS FOR THE 6/23/88 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY MANAGER'S OFFICE BY NOON ON 6/15/88. STAFF RECOMMENDATIONS Approve Waive Approve Approve Appoint Discuss Approve Reappoint COUNCIL ACTION r�r!DIr�G CRAAPPROVAL OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES IM In REC,-ULAR MEETING - MAY 26, 1988 A regular meeting Council the CChambers,unity R Grand oTe Terrnt ace Civic City of Center,Grand 22795 eBarton was held in the Road, Grand Terrace, California, on May 26, 1988, at 6:02 P.M. PRESENT: Byron Matteson, Chairman Barbara Pfennighausen, Vice Chairman Hugh J. Grant, Agency Member Susan Shirley, Agency Member Thomas J. Schwab, Executive Director Randy Anstine, Assistant City Manager Juanita Brown, Secretary David Sawyer, Planning Director Ivan Hopkins, City Attorney Joe Kicak, City Engineer ABSENT. Dennis L. Evans, Agency Member APPROVAL OF MAY 12, 1988 CRA MINUTES ER CRA-88-17 MOTION BYCVICE A�iEDC 4--0 CHAIRMAN � MEMBER��P1VS SECOND ��� AGENCY SHIRLEY, approve May 12, 1988 CRA Minutes. APPROVAL OF CHECK REGISTER NO. CRA052688 CRA-88-18 MOTION BY�RCE�CHAI�NG����E ���SOr�� � �AGENCY ��to ER SHIRLEY, 4-0 approve Check Register No. CRA02688. Chairman Matteson adjourned the CRA Meeting at 6:05 p.m. until the next regular meeting which will be held Thursday, June 9, 1988 at 5:30 p.m. CHAIRMAN of the City of Grand Terrace SECRETARY of the City of Grand Terrace CRA AGENDA ITEM Nu, 2 l,ill' OF Gk NU ILkkACE DATE: JU6 1988 CHECK FCSTER NO: CRA NO.060988 CHECK OUTSTANDING DEMANDS AS OF: JUNE 9, 1988 NUMBER VENDOR DESCRIPTION AMOUNT 18428 COLTON JOINT UNIFIED SCHOOL DISTRICT FINAL PAYMENT ON SPRINKLER SYSTEM AT SCHOOL $15,480.00 TOTAL: $15,480.00 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA. THOMAS SCHWAB TREASURER i "CALIFORNIA CHIROPRACTIC WELLNESS WEEK" June 11-17, 1988 WHEREAS, good physical health and a sense of wellness are essential elements of a productive and enjoyable life; and WHEREAS, the chiropractic profession has for several decades helped Californians achieve and maintain good health through use of the body's own restorative powers; and WHEREAS, the achievements and advancements the chiro- practic profession has made to the improvement of the quality of life in its community is in the highest traditions of health care services; and WHEREAS, chiropractic care has benefited millions of California's health care consumers; NOW, THEREFORE, I, BYRON R. MATTESON, Mayor of the City of Grand Terrace, on behalf of the City Council, do hereby proclaim June 11-17, 1988 as "CALIFORNIA CHIROPRACTIC WELLNESS WEEK" Mayor of the City of Grand Terrace and of the City Council thereof. This 9th day of June, 1988. COMM /1GEhDlY IT ;r T { � �I � it 1/`r i;,� if4 f�.l•R `<<ii;1,.Y�r "'_ r el cvt r r al. t 11 111, . to NATIONAL SCLERODERMA AWARENESS WEEK WHEREAS, the disease scleroderma is medically classi- • ed as a disorder of the connective tissue, the substance that, i effect, holds the body togethetissue, layman in terms, many cases derma the fuses the skin and underlying ij or internal organs to harden and lose functional ability; and WHEREAS, scleroderma affects approximately 300,000 i the United States in which eighty percent of the victims a of childbearing age. Medical science has found no known its cause remains a mystery; and WHEREAS, the Los Angeles/Orange County Chapter of the Scleroderma Foundation, Inc. is dedicated to patient offers a number of medical speakers yearly for patient and knowledge of this medical problem; and promotes research programs working toward the goal of identifying e and eventual cure; and WHEREAS, the Los Angeles/Orange County Chapter rrovides a solid alternative to the seclusion, depression and 'ear which are very much a part of this disease and helps patients ;o make and maintain contact with one another, works to educate tnd inform the public as well as the medical profession, and )romotes medical research; NOW, THEREFORE, I, BYRC ;ity of Grand Terrace, California, c Jo hereby proclaim June 13-19, 1988, "NATIONAL SCLERODERMA R. MATTESON, behalf of the as Mayor of the City Council, AWARENESS WEEK" City of Grand Terrace ity Council thereof. of June, 1988. CUUNClL AGU",I7A ITEM i I x �E s �� ii •; i' , R OVAL CITY OF GRAN TERRACE" DATE: JUNE f1988 CHECK REGf fER NO: 060988 CHECK. OUTSTANDING DEMANDS AS OF: JUNE 9, 1988 NUMBER VENDOR DESCRIPTION AMOUNT P5670 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 5/20/88 $ 246.81 P5671 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 5/20/88 91.18 P5672 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 5/23/88 278.23 P5673 SOUTHERN CALIFORNIA GAS COMPANY CASH PAYMENTS FOR 5/23/88 73.07 P5674 SOUTHERN CA MUNICIPAL ATHLETIC FEDERATION REGISTRATION FOR SLO-PITCH TEAMS 84.00 P5675 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 5/24/88 6.59 P5676 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 5/25/88 51.34 P5677 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 5/25/88 58.70 P5679 CIRCUIT CITY REFRIGERATOR/FREEZER FOR EMERGENCY OPERATIONS CENTER 447.91 P5680 BDA/IE CONFERENCE "HOW INDUSTRY IS MEETING OUR ENVIORNMENTAL CHALLENGE" 6/1/88 10.00 P5681 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 5/27/88 59.33 P5682 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 5/27/88 108.07 P5683 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 5/31/88 178.80 P5684 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 5/31/88 49.23 18413 AUTOMATIC IRRIGATION SVCS. IRRIGATION REPAIRS, GRIFFIN PARK 302.59 18414 SOUTHERN ALUMINUM MFG.INC. ALULITE TABLES, RECREATION 309.60 18415 ALL AMERICAN CONCRETE CUTTING REPAIR SIDEWALK, CIVIC CENTER FOR BETTER DRAINAGE 600.00 3 18416 JOAN MAYHEW CATERING STAFF SEMINAR 254.40 18417 ROBERT ZITAR REFUND, RECREATION EXCURSION 30.00 18418 J. A. RUBIO REFUND, RECREATION EXCURSION 80.00 a R,18419 GARY KEENEY REFUND, WASTE WATER DISPOSAL 11.21 18420 EDGAR SUPPIGER REFUND, WASTE WATER DISPOSAL 6.13 18421 REBECCA ELEVAZO REFUND, WASTE WATER DISPOSAL 8.00 18422 STATE OF CALIFORNIA BALANCE DUE ON BALL FIELD LIGHTS 44.80 i �. I I Y uf- GRA 1 LIZI�A(.0 DATE: JUNE 1988 CHECK REGfTER NO 1. .*: CHECK OUTSTANDING DEMANDS AS OF: JUNE 9, 1988 NUMBER VENDOR DESCRIPTION AMOUNT 18423 AT&T INFORMATION SYSTEMS RENT PHONE, EMERGENCY OPERATIONS CENTER $ 4.35 18424 BASTANCHURY BOTTLED WATER BOTTLED WATER AND COOLER RENTAL FOR DAY CARE AND CIVIC CENTER 5/26/88 84.80 18425 STATE OF CALIFORNIA ENERGY AND MAINTENANCE FOR LIGHTS ON BARTON/215, 3/88 253.60 18426 CONSTANCE CHAPMAN CLEAN REST ROOMS AT PARK (4 DAYS) 80.00 18427 CITY OF COLTON WASTE WATER DISPOSAL SERVICES FOR JUNE, 1988 20,020.16 18429 SUSAN SHIRLEY CONFERENCE ON SHOPPING CENTERS 187.21 18430 EDEN SYSTEMS PAYROLL JOURNAL FORMS 149.89 18431 ELROD FENCE COMPANY INSTALL GATE AT MICHIGAN 969.00 18432 FOOTHILL JOURNAL CITY NEWS, 5/26/88 250.00 18433 HENAGON LIMITED CHALK FOR BALL FIELD 51.94 18434 HYDRO-SCAPE PRODUCTS IRRIGATION MATERIAL FOR PICO PARK 3,436.68 18435 INTERNATIONAL MAILING SYSTEM RENT POSTAGE METER, APRIL-JUNE, 1988 67.58 18436 C. R. JAESCHKE, INC. POWER MOWER FOR PARKS 6,943.00 18437 SUSAN KAUFFMAN INSTRUCTOR FOR LOW IMPACT AEROBICS 138.00 18438 KLEEN-LINE CORP. JANITORIAL SUPPLIES, CIVIC CENTER AND PARK 206.83 18439 LOMA LINDA DISPOSAL TRASH PICK-UP FOR PARK AND CIVIC CENTER 6/88 91.70 18440 BYRON MATTESON CONFERENCE ON SHOPPING CENTER 137.03 18441 JEAN MYERS CROSSING GUARD, 5/9-5/20/88 127.20 18442 NATIONAL CHEMSEARCH STREET PATCH 1,488.39 18443 OTIS ELEVATOR COMPANY MAINTENANCE ON ELEVATOR FOR JUNE, 1988 199.05 18444 PACIFIC BELL PHONE FOR CIVIC CENTER, DAY CARE, AND EMERGENCY OPERATIONS CENTER 884.42 18445 PAGJNG PLUS RENT PAGERS FOR ,JUNE, 1988 58).00 18446 PEIRA LNILRPRISES FLYERS I-UR TRACK MELI, SUMMER RECREATION, AND SUMMER RECREATION BROCHURES 961.69 1) C11Y OF GRAND TERRACE DATE: JU 9, 1988 CHECK iSTER NO: 060988 CHECK NUMBER VENDOR OUTSTANDING DEMANDS AS OF: JUNE, 9, 1988 DESCRIPTION AMOUNT 18447 RAY HEEMSTRA SIGNS NAME STRIPS, CIVIC CENTER $ 47.70 18448 ADRIAN REYNOSA SCOREKEEPER FOR SLO-PITCH 2O0.00 18449 RIVERSIDE BLUEPRINT DRAFTING SUPPLIES FOR PLANNING 23.00 18450 COUNTY OF SAN BERNARDINO PAPER FOR COPIERS 269.30 18451 COUNTY OF SAN BERNARDINO DUMPING CHARGES FOR 4/27-5/10/88 103.20 18452 SOUTHERN CA ASSOCIATION OF GOVERNMENTS MEMBERSHIP FOR 1988/1989 310.00 18453 SOUTHERN CA EDISON COMPANY ELECTRIC FOR BALL PARK LIGHTS AND SPRINKLERS AT PARK 394.90 PAYROLL FOR MAY, 1988 52,202.23 TOTAL: S93,730.84 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. THOMAS SCHWAB FINANCE DIRECTOR CITY OF GRAND TERRACE PENDING CITY GOUNCj� � CITY COUNCIL MINUTES A PPROVAL REGULAR MEETING - MAY 26, 1988 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on May 26, 1988, at 6:00 p.m. PRESENT: Byron Matteson, Mayor Barbara Pfennighausen, Mayor Pro Tem Hugh J. Grant, Councilmember Susan Shirley, Councilmember Thomas J. Schwab, City Manager/Finance Director Randy Anstine, Assistant City Manager David Sawyer, Planning Director Juanita Brown, Deputy City Clerk Ivan Hopkins, City Attorney Joe Kicak, City Engineer ABSENT: Dennis L. Evans, Councilmember The meeting was opened with invocation by Mr. Tony Petta, followed by the Pledge of Allegiance led by Councilmember Shirley. ITEMS TO DELETE NONE SPECIAL PRESENTATIONS 1. Presentation by the City of Colton regarding LaCadena Beautification Plan. Mr. Frank Benest, City Manager, City of Colton, presented their plan for beautifying LaCadena. Mr. Jerry Butler of Boyle Engineering gave a slide presentation regarding same. CC-88-63 MOTION BY MAYOR MATTESON, SECOND BY MAYOR PRO TEM PFENNIGHAUSEN, CARRIED 4-0 (COUNCILMEMBER EVANS WAS ABSENT), to agree in concept to explore the districts and to explore the budgetory items with the understanding that this is not a commitment. COUICtI:1!GENDA ITEM ! �� CONSENT CALENDAR CC-88-64 MOTION BY MAYOR PRO TEM PFENNIGHAUSEN, SECOND BY COUNCILMEMBER SHIRLEY, CARRIED 4-0 (COUNCILMEMBER EVANS WAS ABSENT), to approve the Consent Calendar with removal of Item H -- Extension of Residential Moratorium. A. APPROVE CHECK REGISTER NO. 052688 B. RATIFY MAY 26, 1988 CRA ACTION C. WAIVE FULL READING OF ORDINANCES AND RESOLUTIONS ON AGENDA 4 D. APPROVE MINUTES OF APRIL 28, 1988 and MINUTES OF MAY 12, 1988 ITEM REMOVED FROM THE CONSENT CALENDAR FOR DISCUSSION H. Extension of Residential Moratorium Mayor Pro Tem Pfennighausen felt that because of the nature of the issue, this item should not be placed on the Consent Calendar. She stated she would not support the extension for the moratorium. Councilmember Grant asked how important is it to continue the moratorium. Planning Director Sawyer replied that he felt it is very important because there are property owners who want to split their land and he stated there is controversy as to what that area should be zoned, therefore, he felt the moratorium should be extended until the General Plan. City Attorney Hopkins stated that there would be no legal outcome if the moratorium were to be extended. Mayor Matteson felt it would keep things much simpler. CC-88-65 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER SHIRLEY, CARRIED 3-1-0 (MAYOR PRO TEM PFENNIGHAUSEN VOTED NOE, COUNCILMEMBER EVANS ABSENT), to extend residential moratorium, but to exclude hardship circumstances. PUBLIC PARTICIPATION Bill Darwin, 32172 Palm Avenue, felt that the General Plan should not be adopted until September 1, because people will be on vacation. Council Minutes - 05/26/88 Page 2 Councilmember Grant concurred with Mr. Darwin that it is lousy timing, but felt it's been put off too long, indicating that he hoped there wouldn't be too many people on vacation. Mayor Matteson stated that a letter carries just as much weight as a person appearing in person. Mayor Pro Tem Pfennighausen stated that in 1988 there is no great emergency in adopting the General Plan; indicating that there are many problems and hoped that the Council would take Mr. Darwin's request seriously to postpone the General Plan until after September 1, 1988. Barney Kar, er, 11668 Bernardo Way, stated that a resident approached him with a request that she took to Planning and was denied and he felt she should have been given the okay. He explained the area that was in question. Mayor Pro Tem Pfennighausen asked Planning Director Sawyer if that would exceed the minimum number of square feet that is required. Planning Director replied that was not why it was denied. Mayor Pro Tem Pfennighausen stated she has had many complaints about this type of problem; felt it is a trivial matter. Mayor Matteson felt the laws are for the people and should be followed. Councilmember Grant concurred that an exception should be made for this case and felt action should be taken to modify this. City Manager Schwab stated that the complaint was the fees that would be involved in taking this through the process; felt that if Council wanted to humanize this issue, they would allow this to go through the process and the Planning Commission would probably give the deviation. Council directed staff to refer Mrs. Hosch back to the Planning Commission and to put on the Consent Calendar for the next Council meeting waiver of Planning Fees for her. ORAL REPORTS A. Commission/Committee 1. Historical and Cultural Activities Committee Council accepted Minutes of 5/2/88. Council Minutes - 05/26/88 Page 3 2. Parks and Recreation Committee Barbara Conley, Chairperson, stated for clarification Item 5-2B should be Parcel No. 4 and regarding Item D -- Budget Approval -General Fund, that the committee is behind the Community Services Department to get an additional person for community services and Item E -- Budget Approval -Additional Special Department Expense. 2a. Acquisition of Parkland -Parcel No. 1 Parks and Recreation Committee concurred with Council to direct the Ad Hoc Committee to submit bid on Parcel No. 1. 2b. Acquisition of Parkland -Parcel No. 4 Acquisition of Parkland Parcel No. 4 was withdrawn because the property owners no longer want to negotiate on any part of the property. 2c. State Bond Act Assistant City Manager Anstine explained the conditions made when the 1986 Parkland's Bond Act was passed, stating that the Committee is now requesting Council to authorize those funds to be redistributed for the upgrading, maintenance and complete rehabilitation of the restrooms at Terrace Hills Community Park and any monies left over be applied towards parkland acquisition. He stated there is $27,000.00 that is set aside in Sacramento, indicating it would take approximately $20,000.00 to redo the restrooms. Barbara Conley, Chairperson, 22285 Dove Street, stated it was the concensus of the committee at the time that was the upgrade the restrooms and any monies left over should be given top priority to parkland acquisition. CC-88-66 MOTION BY MAYOR PRO TEM PFENNIGHAUSEN, SECOND BY COUNCILMEMBER GRANT, CARRIED 4-0 (COUNCILMEMBER EVANS ABSENT), to direct staff to submit for the funds from the State Bond Act for park maintenance and that a list be attached as to specific uses and adoption of the required Resolution. Mayor Matteson stated that since Council has not seen the budget items, the following two budget items will need to be extended until Council has seen the budget. d. Budget Approval -General Fund - Parks & Recreation Council Minutes - 05/26/88 Page 4 e. Budget Approval -Additional Special Departmental Expense COUNCIL REPORTS Councilmember Shirley, reported attending along with the Mayor a Convention in Las Vegas regarding shopping malls. Mayor Matteson, reported that he is having some developers coming into the City next week that he met at the Convention and will be showing some properties to them; also will be sending information to three other developers. He reported that the Citizen's Patrol spotted a burglary in progress and notified the police department who apprehended the burglar. He reported on the Crime Buster's meeting last night which was televised and commended all he volunteer programs within the City. Mayor Matteson asked Mr. Rollins to make a report on the Citizen's Patrol. Councilmember Grant, commended staff for filling in the pot holes on Minona. Dick Rollins, stated he would like to have the Crime Prevention Committee placed on the Agenda and appealed to the citizens of Grand Terrace for more volunteers. CLOSED SESSION Mayor Matteson explained going into closed session for personnel matters with the City Council and City Manager; then will go into Item 2, Parkland Acquisition with the City Attorney and the Ad Hoc Committee. Mayor Matteson explained that City Council met in closed session to discuss personnel matters and no decision was made on the personnel matters; also met to discuss parkland acquisition negotiations. CC-88-67 MOTION BY COUNCILMEMBER GRANT, SECOND BY COUNCILMEMBER SHIRLEY, CARRIED 4-0 (COUNCILMEMBER EVANS ABSENT) to appropriate $500.00 for appraisal of the park site. Mayor Matteson adjourned the City Council meeting at 8:20 p.m. until the next regular City Council meeting to be held on June 9, 1988 at 5:30 p.m. DEPUTY CITY CLERK of the City of Grand Terrace MAYOR of the -City of Grand Terrace Council Minutes - 05/26/88 Page 5 DATE: June 2, 1988 S T A F F R E P O R T CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: June 9, 1988 SUBJECT: WAIVE FEES FOR APPLICATION FOR VARIANCE �5 FUNDING REQUIRED NO FUNDING REQUIRED XX At the Council meeting of May 26th Council requested staff to place an item on the agenda to waive the fees for a setback variance for Mrs. Hosch at 12150 Country Club Lane. *Mr STAFF RECOMMENDS THAT: COUNCIL WAIVE FEES FOR APPLICATION FOR A SETBACK VARIANCE FOR MRS. HOSCH AT THE ABOVE ADDRESS. TS:bt P, WW,1-4gj4N0A ITEM 3L DATE: June 2, 1988 S T A F F R E P O R T CRA ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: June 9, 1988 SUBJECT: REQUEST FOR RED CURB AT THE TERRACE PINES MOBILE HOME TRAILER PARK Ir5 FUNDING REQUIRED NO FUNDING REQUIRED XX The City has received a request from Mrs. Mendez to paint NO PARKING on a portion of the curb on the frontage of the mobile home property on Michigan. The purpose of this request is to allow additional sighting distance for exiting vehicles from the park. Insomuch as the parking is utilized primarily by the residents of the park, it appears that no undue hardship will be caused by the placement of the NO PARKING on this property. STAFF RECOMMENDS THAT COUNCIL AUTHORIZE STAFF TO PAINT NO PARKING IN RED FOR FIFTEEN FEET NORTHERLY AND SOUTHERLY OF THE EXISTING DRIVEWAY ON MICHIGAN IN FRONT OF THE TERRACE PINES MOBILE HOME PARK. TS:bt RECEIVED CITY OF GRAND TERRACE Cf1 l 1. �� n `f r % I . 7�ezi ZZ Terrace N/5esM. H. Park 12135 Michigan Ave. Grand Terrace, CA 92324 Renee Mendes, Manager 1<67's - / /0 ly- 11 S T A F F R E P O R T CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE:6/9/88 SUBJECT: APPROPRIATION FOR ARCHITECTURAL BARRIER REMOVAL PROJECT Council approved a total of s30,444.00 for the FY 87/88 Architectural Barrier Removal Program. The program has concluded for this fiscal year, and due to unf orseen construction problems during the removal of certain sidewalks, the total project invoice is exceeding the appropriation by a total of $2,393.15. The additional work was approved by staff, and had to be completed in order to ensure a safe project. Staff at this time, is requesting that Council appropriate an additional $2,394.00 from the unallocated general fund reserve, to cover the amount of this overage. Staff Recommends: COUNCIL APPROPRIATE $2,394.00 FROM THE GENERAL FUND UNALLOCATED RESERVE AND TRANSFER SAID AMOUNT TO LINE ITEM 11-902. RLA DATE: June 3, 1988 S T A F F R E P O R T CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: SUBJECT: DISCUSSION REGARDING THE SIGN ORDINANCE FUNDING REQUIRED NO FUNDING REQUIRED XX Mayor Pro Tem Pfennighausen has requested that this item be placed on the agenda for discussion. TS:ma L0UN,CJL ArLNUA mEM 11 (VA DATE: May 31, 1988 S T A F F R E P O R T CRA ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: June 9, 1988 SUBJECT: MODIFICATION TO THE PERSONNEL RULES & REGULATIONS _s FOR THE CITY OF GRAND TERRACE FUNDING REQUIRED NO FUNDING REQUIRED XX The City Personnel Rules and Regulations are currently in need of a major update. The last update to the manual was in 1985 and it was only a minor revision. Many changes have caused our Personnel Rules to be inconsistent with actual practice and changes as authorized by Council. Some of the major changes that have required revision are: 1. Change in federal labor laws require that we add sections on nondiscrimination, proof of citizenship and length of maternity leave. 2. City Council implemented the Hay Personnel System three years ago and under this system we no longer have the A through E step system. Therefore, we needed to modify the rules to reflect the open range merit system that is currently in use. 3. Bringing the Recreation Department in-house has created a new level of employee: one which receives holidays and personal leave, but no other benefits. We have created additional designations to differentiate between those that do earn benefits and those that do not. 4. The City Council in last year's negotiation added President's Day as a holiday and this should be included in the manual. 5. Under the old system the floating holiday was given to any employee within the year. We would like to change this to allow the floating holiday to be given at the end of the probation period. The reason for the change is that, by the old rule, an individual hired in December would be entitled to two floating holidays prior to the end of that month. C tJW1J:'AGEN0A LTEM STAFF REPORT -- MODIFICATIONS TO PERSONNEL RULES PAGE TWO 6. Throughout the rules the word permanent has been sub- stituted by the word regular, as in regular status. 7. In addition, we have incorporated sections that outline our Fringe Benefits, the City Travel Policy and Service Awards. The balance of the changes in the manual are to modify and to reflect current practice and does not require an additional appropriation. The Personnel Rules and Regulations have been reviewed by legal counsel and his comments have been incorporated into the revisions. STAFF RECOMMENDS THAT COUNCIL APPROVE THE ADDITIONS AND MODIFICATIONS TO THE PERSONNEL RULES & REGULATIONS AND ADOPT RESOLUTION 88- TS:bt RESOLUTION NO. 88- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RESCINDING RESOLUTION NOS. 82-16, 82-32, 82-39, 82- 49, 83-38 and 85-23, AND AMENDING THE RULES AND REGULATIONS FOR THE ADMINISTRATION OF PERSONNEL MATTERS PURSUANT TO GRAND TERRACE MUNICIPAL CODE SECTION 2.24.090. ------------------------------------------------------------------ WHEREAS, Section 2.24.090 of the Grand Terrace Municipal Code states Personnel Rules and Regulations and amendments thereto shall be adopted by Council resolution; and WHEREAS, the Rules and Regulations have been updated to incorporate the City's Travel Policy, Fringe Benefits, Service Awards; and WHEREAS, the Rules and Regulations have been updated to include minor changes and additions for clarification: NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS: Section 1. Rescission - That Resolution Nos. 82-16, 82-32, 82-39, 82-49, 83-38 and 85-23 are hereby rescinded in their entirety. Section 2. That said City Council hereby approves the amended Rules and Regulations for the Administration of Personnel Matters incorporated herein as Exhibit "A." ADOPTED this 9th day of June, 1988. ATTEST: Deputy city Clerk of the City Mayor of the City of Grand of Grand Terrace and of the Terrace and of the City City Council thereof. Council thereof. EXHIBIT "A" Resolution No. 88- C I T Y O F G R A N D T E R R A C E RULES AND REGULATIONS 4 FOR THE ADMINISTRATION OF PERSONNEL MATTERS RULE NO. SUBJECT PAGE I DEFINITIONS 1-4 II GENERAL PROVISIONS 5-7 III CLASSIFICATION 8 IV COMPENSATION 9-11 V FRINGE BENEFITS - RETIREMENT 12 460 VI ADMINISTRATIVE LEAVE - ANNUAL VACATIONS 13-14 VII HOLIDAYS & COMPENSATORY TIME 15 PERSONAL LEAVE VIII LEAVES OF ABSENCE, SICK LEAVE, LEAVE WITHOUT PAY, MILITARY LEAVE, COMPULSORY LEAVE, MATERNITY LEAVE, JURY LEAVE, FUNERAL LEAVE 16-18 IX SEPARATION FROM THE SERVICE 19 X APPEAL TO CITY COUNCIL 20-21 XI PROBATIONARY PERIOD 22 XII REPORTS AND RECORDS - SERVICE AWARDS 23 XIII TRAVEL POLICY 24-26 XIV EDUCATION INCENTIVE POLICY 27-29 XV CITY IDENTIFICATION CARDS 30 XVI ISSUANCE OF KEYS TO CITY FACILITIES 31 INDEX SUBJECT PAGE REFERENCE Administrative Leave 13 Advancements (Also see "Promotion") 9-10 Appeal 20-21 Appointing Authority Citizenship ( Proof of) 1 Appointments 5 Classification Plan 9 ow Compensation 8 Compensatory Time 9-11 Compulsory Leave 11 Definitions 17-18 Departmental Rules 1-4 Dismissal (See "Separation") 5 19 Education Incentive Efficiency Records 27-29 Exceptional Service 6 Fringe Benefits 16 Funeral Leave 12 General Provisions 7 17 Grand Jury Testimony 5 Holidays 7 Hours of Work 15 Identification Cards 4�0 Jury Leave 7 30 Keys to City Facilities 18 Leaves of Absence without Pay 31 Leaves of Absence 17 Maternity Leave 17 Military Leave 18 Nepotism 17 Nondicrimination Policy 7 New Position 5 Overtime 8 Pay Increases 11 Personnel Information 11 Physical Examinations 5-7 Physician's Certificate 6-7 Probationary Period 16 Promotion 22 Reclassification 10 Records/Reports 8 Regular Appointment 23 Reinstatement 22 Relations, Emergency Sick Leave 9 Retirement Plan 16 Salary 12 Separation/Termination 9-11 19 4 P9 SUBJECT Service Awards Sick Leave Standards of Performance Transfer Travel Policy Unsatisfactory Service Rating Vacation Violation of Rules Wages Workmen's Compensation "Y" Rated Salary PAGE REFERENCE 23 16-17 6 11 24-26 5 13-14 5 9-11 16 10 RULE I DEFINITIONS GENERAL TERMS Wherever used, the masculine noun or pronoun shall include the feminine. The singular shall include the plural, and the plural the singular. The word "shall" shall be construed as mandatory, (60 and the word "may" as permissive or discretionary. DEFINITION OF TERMS Active Service - shall mean actual time worked, holidays with pay, leaves of absence with pay, leaves of absence without pay not to exceed 14 calendar days, and leaves of absence without pay not to exceed one year for which Workmen's Compensation is paid. It shall also include Saturdays and Sundays or other regular days off which are immediately preceded or immediately followed by other time worked. Advancement - shall mean a salary increase within a range of compensation provided for each position, which is conditioned upon a given minimum term of meritorious service in the same position and which is made without examination. Applicant - shall mean a person who has made application to take a City examination. Appointing Authority - shall mean the City Manager. Appointment - shall mean the offer to and acceptance by a person of a position either on a regular or temporary basis. Certification - shall mean endorsement as meeting required minimum standards for a vacant position. Class - shall mean a group of positions, with such similarity in respect to their duties and responsibilities that similar requirements as to education, experience, knowledge, and ability should be demanded of incumbents, that similar tests of fitness may be used to choose qualified employees, and that the same schedule of compensation may apply with equity under substantially the same employment conditions. Classification Plan - shall mean the official or approved system of grouping positions into appropriate classes. Classified Service - shall mean all offices, positions, and employments in the Grand Terrace City service, except those expressly designated as unclassified in City ordinances. -1- Compensation - shall mean any salary, wage, fee, allowance, or other emolument paid to an employee for performing the duties and exercising the responsibilities of a position. Compensation Plan - shall mean the official schedule of pay approved by the City Council assigning one salary or wage range to each class title. Continuous Service - shall mean City service uninterrupted by far separation. Deferred Compensation - shall mean monies held in an account until time of termination or retirement from the City. Department - shall mean an administrative branch including a group of employees under the immediate charge of a chief executive officer of a department, institution, board, or commission of the City government, which latter officer shall be known as the department head. Eligible List - shall mean the ranking of eligibles for a vacancy in order of over-all qualifications. Employee - shall mean a person who is legally an incumbent of a position in the classified service, or who is on leave of authorized absence with the right to return to his position. Exempt Employees - shall be those employees designated by the City Manager. Such employees shall be exempt from paid overtime. Fringe Benefit(s) - shall mean an employment benefit (health insurance, paid holiday, etc.) granted by an employer that involves a money cost without affecting basic wage rates. Hours Worked - shall be those hours actually worked by an employee in any calendar week, Sunday through Saturday inclusive, and shall include paid holidays and vacation time used; however, hours worked shall not include leave without pay or sick leave time taken. Interim Appointment - shall mean a short-term appointment made from an eligible list. Intermittent Service - shall mean City service interrupted by separation. Lay -Off - shall mean the involuntary nondisciplinary separation of an employee from a position. Leave - shall mean an approved type of absence from work as provided for by these Rules. -2- Length of Service - shall include Saturdays, Sundays, or other regular days off which are immediately preceded or immediately followed by normal work days. Nondiscrimination - shall mean to not make a difference in treatment or favor on a basis other than individual merit. An example: to favor your friends or rule against a certain race, belief or sex, etc. Overtime Rate - shall be one and one-half times the hourly pay rate. Pay Range - Ranges start at minimum, with a mid -point and maximum pay rate; raises are normally in five percent increments, but can be less or more depending on the employee's performance. Part Time Employee - shall mean an employee working part-time that receives personal leave and holidays only as benefits. Pay Rate - shall mean a specific dollar amount expressed as either an annual rate, a monthly rate, a semi-monthly rate, a bi- weekly rate, or an hourly rate. Personal Leave - shall mean leave for illness or vacation for part-time employees. Position - shall mean a specific office of employment, whether occupied or vacant, calling for the performance of certain duties and the carrying of certain responsibilities by one individual, either on a full-time or part-time basis. Probationary Status - shall mean service under regular appointment prior to completion of six months of probationary service. Promotion - shall mean elevation of a City employee to a position which has a maximum salary higher than that of the employee's former position. Regular Status - shall mean the satisfactory completion of six months probationary service and continuing regular appointment. Regular Part -Time Employee - An employee that works part-time and receives all benefits on an accrual basis. Rejection - shall mean giving no consideration. Relative, First & Second Degree - shall include wife, husband, mother, father, son, daughter, grandmother, grandfather, granddaughter, grandson, son-in-law, daughter-in-law or person for whom the employee is responsible. -3- 11 Seasonal Employee - shall mean an employee hired for a short term due to seasonal employment. An example would be a lifeguard, pool manager and pool cashier. Suspension - shall mean an enforced leave of absence for disciplinary purposes or pending investigation of charges made against an employee. Temporary Appointment - shall mean an appointment not made from an eligible list for short-term employment. Time Worked - shall include actual time worked, holidays with pay, pay paid. leaves of absence with pay, and leaves of absence without not to exceed one year for which Workmen's Compensation is Transfer - shall mean assignment of an employee from one position to another position. Transfer can take place within a department, between departments, between positions of the same class, or between positions of different classes. Work Day - shall mean scheduled number of hours an employee is required to work per day. -4- RULE II GENERAL PROVISIONS 4W Purpose of Rules and Regulations - These rules and regulations are adopted to ensure complete understanding of personnel policies by the City's employees, to develop fairness of application throughout the City's several departments, and to serve as guidelines for the administration of Personnel matters. These rules serve as guidelines only and do not constitute a contract. NonDiscrimination Policy - The City of Grand Terrace does not discriminate on the basis of political affiliation, race, color, ancestry, national origin, sex, age, religious belief, or handicapped status in admission to, or treatment or employment in, its programs and activities. Proof of Citizenship - The Immigration and Control Act of 1986 requires that the City (employer) attest on an I-9 form, and provide proof, that the employees hired after November 6, 1986 are either citizens, a permanent resident alien, or otherwise authorized to be employed. Verification of proof may be by social security card, birth certificate, U.S. passport, driver's license, foreign passport with work authorization or alien immigration ID card. Violation of Rules - Violation of the provisions of these rules may be grounds for dismissal, disqualification, suspension, or demotion. Departmental Rules - A department head may, with the approval of the City Manager, adopt and administer written personnel regulations for his department which are supplementary to and not inconsistent with these Personnel Rules and Regulations or the laws of the State of California. Promulgation of Rules - All City personnel ordinances, rules, notices, and policies shall be made easily accessible to all employees. Unsatisfactory Service Rating - Any employee receiving an unsatisfactory rating for any of the following: Work quality, work quantity, work attitudes, or work habits may be subject to reduction in compensation or may be subject to dismissal from the classified service pursuant to these rules. -5- Standards of Performance and Conduct High Standards Required - Employees of the City of Grand Terrace are expected to maintain high standards of performance and conduct. Employees who fail to maintain high standards of performance and conduct subject themselves to suspension from duty without pay, demotion, or dismissal. Performance Guides - Failure to meet high standards performance and conduct may be associated with the following: a. Physical inability to perform the duties of his position; b. Failure to pay just debts or make reasonable provisions for future payments; C. Conviction of a criminal offense involving moral turpitude; d. Damage to public property or waste of public supplies through misconduct or negligence; Ow e. Conduct unbecoming an officer or employee; f. Absence from regular assigned duty without leave. Efficiency Records - In all offices, departments, and places of employment, subject to the Personnel Rules, the City Manager shall make, or cause to be made, on the prescribed forms, reports and individual efficiency of each employee in the classified service of the City. Such reports shall cover the following periods: three month and six-month review for probationary employees and annually for regular employees. From such reports of efficiency ratings, the City Manager shall establish and maintain records showing the service ratings of employees for possible use in determining the order of lay-off and reinstatement and for consideration in recommendations related to transfer, promotion, demotion, and dismissal. Any employee may, upon request, ascertain his own service rating. Physical Examinations - The City shall require that all initial, regular employees be in such physical or mental conditon to perform the duties of their jobs and shall require an initial medical evaluation according to job classification. Subsequent examination(s) may be required due to changing health conditions as directed by the City Manager. No employee shall hold any position in a classification in which he cannot physically or mentally perform all the duties of the job adequately or without hazard to himself or others. Within the limitations indicated, �i the City's policy shall be to make such efforts as are consistent with the provisions of these rules to place physically disabled employees in such positions as are available in the City's service where their disabilities will not affect their performance of duties. The employee's length of service, nature of past performance, and the availability of openings may be considered in placing disabled employees. Employee Responsibilty for Correct Personnel Information - It shall be the responsibility of each employee to keep his department head and the City Manager's Office advised concerning his marital status, number of dependents, and his correct address and telephone number. Grand Jury Testimony - The refusal of any employee to testify under oath before the County Grand Jury in a County Grand Jury investigation of governmental bribery or misconduct in public office shall constitute good and sufficient grounds for the dismissal of such employee. Nepotism - No person shall classified service who is a the second degree of any authority, or any board, regular remuneration from appointed to any position department which has in its blood or marriage within the be appointed to any position in the relative by blood or marriage within elected official, the appointing committee, or commission receiving the City; nor shall any person be in the classified service in a employ a person who is a relative by second degree. Hours of Work - Except as otherwise provided for, the normal work week shall be 40 hours. The City Manager may establish work schedules consistent with the normal business practices within the community and the needs of the City. - 7- RULE III CLASSIFICATION Preparation of Plan - The City Manager, or a person or agency employed for that purpose, shall ascertain and record the duties and responsibilities of all positions in the classified service and, after consulting with heads of departments affected, shall recommend a classification plan for such positions. The plan and any revisions thereof shall become effective upon approval of the City Council. Following the adoption of the classification plan, the City Manager shall allocate every position in the classified service to one of the classes established by the plan. When a new position is created, before the same may be filled, except as otherwise provided, no person shall be appointed or employed to fill any such position until the classification plan shall have been amended to provide therefor. Reclassification - Positions, the duties of which have changed materially so as to necessitate reclassification, shall be recommended by the City Manager, for approval by the City Council, to a more appropriate class, whether new or already created. Reclassifications shall not be used for the purpose of avoiding restrictions concerning demotions and promotions. Reclassifications do not require a three and six-month review for regular status. RULE IV COMPENSATION Application of Rates - The City has a policy of open salary ranges which define the minimum, midpoint and maximum for each job. Employees occupying a position in the classified service shall be paid a salary or wage established for that position class under the approved compensation schedule, based on their time worked. Compensation Schedule - The compensation schedule for classified service shall include a list of classes of positions by occupational group, with the standard rates of compensation shown for each class. All rates shown on the official compensation schedule and conditions set forth therein are in full payment for services rendered and are intended to cover full payment for the number of hours regularly worked in each class. Application of the Compensation Schedule - The salary range as set forth for each c assi ication shail be applied in accordance ow with the following: New Appointments - Each position has a salary range which consists of minimum, midpoint and maximum. The minimum rate for the position shall generally apply to new employees with little or no experience within his classification. When qualifications and experience warrant, an original appointment or reinstatement may be made at a rate other than the minimum rate. The City Manager will decide the new appointment salary based in part on the experience and training of each employee involved and according to the needs of the City. Normal Advancements - After an employee successfully completes his six-month probation, he is eligible for an increase. It is up to his department head to recommend the percentage of increase based on the employee's performance record to the City Manager. Thereafter, increases may be considered at annual evaluation dates. The date that the employee receives his first increase will be the annual evaluation date. Employees that demonstrate consistent superior performance may receive advancements outside the normal procedure based on the merit of the performance. Advancement Provisions - No salary advancement shall be made so as to exceed any maximum rate established in the compensation schedule for the class to which the advanced employee's position is allocated except as otherwise may be provided for. Advancement shall not be automatic, but shall depend upon increase service value of an employee to the City as exemplified by the recommendations of his department head, length of service, performance record, special 4 training undertaken, or other pertinent evidence, within the advancement policy established by the compensation schedule. The advancement of an employee, therefore, is one in which actual merit and not time alone governs. An employee shall be recommended for pay increases then only when he clearly deserves advancement as indicated by at least a competent rating on his last performance evaluation, and not simply according to the elapse of a time period. Exceptional Service - Another provision of these rules, notwithstanding, the City Manager may grant a 5% increase in salary above the established rate for a given class for a specified period of three, six, nine, or twelve months when an employee on his own initiative and by his own efforts and abilities is rendering service above the level of proficiency 440 normally expected in the class or is producing results consistently superior to that normally expected of employees in the class. "Y" Rate - "Y" rate of the salary range of any class is defined as any rate of pay in excess of the maximum step prescribed for a class. An employee at the "Y" rate shall retain the same rate of pay that he was receiving immediately prior to being assigned to the "Y" rate. An employee may be assigned to "Y" rate who is reclassified from a class or position in which he has acquired regular status to a class or position with a lower salary maximum than his present position, or he may have his salary reduced. An employee with regular status may appeal a salary reduction to the City Council. Promotion to Another Class - Upon promotion, an employee shall receive a minimum of ° increase in pay, subject to the following conditions: The position held by the employee immediately prior to the promotion must have been held under a regular or probationary appointment. The employee who is receiving compensation at the "Y" rate immediately prior to promotion shall have his salary reduced by reason of such promotion. A promotion under the above requires a six-month probation period with salary review upon completion of probation. This date will become the new annual evaluation date. -10- Pay Increases Other than Advancement and Promotion - The pro - provision governing the granting of pay increases specified on page 9 under Advancement Provisions apply to all pay increases as well as advancements. Transfer to Position within the Same Class - When a transfer of position is made within the same pay range, there shall be no salary increase or decrease because of such transfer. 6W If, in the opinion of the City Manager, the application of the provisions of this section results in compensating an employee at an inequitably low rate compared to other employees in the same class, the City Manager may raise such salary to a rate determined to be most equitable. Such action shall not be contrary to the general intent and spirit of this Rule. Overtime - General - All nonexempt employees who render approved overtime service and, as a result, whose time worked exceeds the normal work week, shall be paid overtime. A current record shall be kept at each instance of authorized overtime work stating the reasons therefor and by whom authorized; and also that date and duration of each instance. The overtime service must be for work definitely ordered or approved in advance by the appointing authority, except in emergency conditions. Overtime Rate - Overtime shall be computed at one and one-half times the employee's hourly rate of pay. The smallest unit of time worked to be credited as overtime shall be a half-hour. Compensatory Time Off - Exempt employees shall be allowed to accrue compensatory time in lieu of overtime pay. Said compensatory time shall be accrued as hours worked in excess of 40 hours per week or eight hours per day. The maximum accrual shall be 40 hours. In addition, the City Manager shall have the option of paying exempt employees for time worked in excess of the standard work day or week at straight time computed at that employee's regular hourly rate of pay. Temporary Salary Increase - The City Manager may, at his discretion, grant an employee a temporary advancement of not more than ten percent for a period in excess of one month, but not to exceed six months, during that time such employee is required to perform the duties of a higher position. At the conclusion of such assignment or period of advancement granted, whichever is shorter, the employee's salary shall be reduced to the normal rate prescribed for his classification. -11- N RULE V FRINGE BENEFITS - RETIREMENT Fringe Benefits (Cafeteria Plan) For eligible employees the City provides payment for health insurance. Also provided for eligible employees is payment for life insurance for the employee ($15,000) and spouse ($3,000). 18.1 percent of each eligible employee's salary is put into an account whereby you can use the fund for additional benefits such as a dental plan for employee and family, and health insurance for family. An eligible employee is defined as a full-time or regular part-time employee. Any money not used for insurance benefits is deposited in the employee's deferred compensation account and accrues interest until time of termination or retirement. The employee can also designate a portion of his salary be deferred to this account. The complete plan is available to employees should they want further information. Retirement Plan The City pays 12.4 percent on the salary of each eligible employee which goes into a retirement account. Again, eligibility is determined as a full-time employee or regular part-time employee. An employee is fully vested (100%) at ten years of employment. Should an employee leave after the first year he would be entitled to 45% of his retirement; 55% after the second year; 65% after his third and then in 5% increments for each year until the tenth year. The complete plan is available to employees should they want further information. -12- RULE VI ADMINISTRATIVE LEAVE - ANNUAL VACATIONS PERSONAL LEAVE Earned Vacation - Full -Time - Each employee who is paid at a bi- weekly rate and has had continuous full-time active service throughout the year shall be credited with annual vacation with 6W pay according to his number of years service as follows: Vacation Rate - General Service Employees - Each eligible employee shall be credited on a rate of 1/26th of: a. Ten working days vacation during his first, second, third, fourth, and f if th years of service; and b. Fifteen working days during his sixth through tenth years of service; and C. Twenty working days vacation during his eleventh and succeeding years of service. Posting of Earned Vacation - Earned vacation will be credited upon completion of the first six months of continuous full-time service and every pay period thereafter. Postings will be equal to one twenty-sixth the applicable yearly earning rates as set forth above under Vacation Rate. Vacation Credit Accumulation - In the event an employee who has served continuously for at least twelve months does not take all of the vacation to which he is entitled in any year, he shall be allowed to accumulate the balance, to be taken in a subsequent year. Provided, further, that no employee shall be granted in any one year more vacation than the equivalent of two full annual vacations, except in the case of separation from the service as hereinafter provided. Further, each employee shall take a minimum of five consecutive work days off each fiscal year. Regular Part -Time Employees - Accrue vacation time according to the numbers of hours worked. Maximum Vacation Accumulation - Unused vacation accumul tecl by an employee shall not exceed the total of two annual vacations to which, according to his total years of service, he is entitled. -13- Preceding Anniversary Date Excess Vacation to be Taken - Prior to June 30 of each year, each employee shall be granted that part of his annual vacation which could not be accumulated and carried over to a subsequent year. Unused Vacation at Separation - At the time an employee who has served continuously for at least six months is separated from the City service, whether voluntarily or involuntarily, he shall be granted all of the unused vacation to which he is entitled based upon his active service in prior years, and in addition, he shall be granted vacation based upon the length of his active service during the year in which the separation occurs and computed on the basis set forth under "Earned Vacation" on page 14. Holidays Occurring During Vacations - Paid holidays immediately preceding, immediately following, or wholly within the vacation period shall not be regarded as part of the annual vacation. Vacation Schedules - Vacation scedules shall be arranged by the appointing authority with particular regard to the needs of the service, and so far as possible, with the wishes of the employee. Vacation time may commence any day of the week and vacation time shall consist of consecutive working days, exclusive of intervening paid holidays, with full pay for such time as the employees would have been paid if at work for the City for the same period of time. The appointing authority may, however, in his discretion, divide the employee's vacation time if the needs of the service so require or permit. Vacation Requests - No vacation shall be granted to, or taken by, an employee without the consent of the appointing authority. Requests for annual vacation shall be submitted in advance and approved by the appointing authority. Administrative Leaves - On July 1 of each year beginning with the July 1 imme iately following the first anniversary of employment of the City Manager, the City Manager shall receive ten (10) days administrative leave in addition to all other leaves; this administrative leave must be used during the following fiscal year, or it will be lost. Personal Leave - part-time employees receive personal leave on an accrual basis, and this leave may be used for vacation or sick time. -14- RULE VII HOLIDAYS & COMPENSATORY TIME Fixed Holidays All employees shall be entitled to the following fixed holidays: New Year's Day President's Day Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Day after Thanksgiving Day before Christmas Christmas Day Day before New Year's Day Floating Holidays - Employees appointed to regular positions upon completion of the six-month probation period shall be entitled to two floating holidays per calendar year, to be taken within that calendar year and coordinated with his or her Supervisor. Holidays - New and Terminating Employees - In order to be eligible for a paid holiday, employees must be on pay status both the day before and the day after the holiday. Holidays Occurring During Vacations - Paid holidays immediately preceding, immediately following, or wholly within the vacation period shall not be regarded as part of the annual vacation. Employee Required to Work on a Fixed Holiday - Whenever a non- exempt employee is required to work on a fixed holiday, the employee shall be paid overtime for time worked on holidays. -15- RULE VIII LEAVES OF ABSENCE - SICK LEAVE, LEAVE WITHOUT PAY, MILITARY LEAVE, COMPULSORY LEAVE, MATERNITY LEAVE, JURY LEAVE, FUNERAL LEAVE Sick Leave - Sick leave with pay shall be granted to all probationary and regular employees in accordance with this Rule. Sick leave shall not be considered as a right which an employee may use at his discretion, but shall be allowed only in case of necessity and actual personal sickness or disability. Abuse of the sick -leave privilege, as with all rules, will be grounds for disciplinary action. Compensation Procedure - In order to receive compensation w i e absent on sick leave, the employee shall notify his immediate superior prior to time set for beginning his daily duties, or as may be specified by the head of his department. Physician's Certificate - When absence is for more than three work days, the employee is required to file a physician's certificate with the Personnel Officer stating the cause of the absence and the employee's ability to return to his duties. In cases of suspected abuse or chronic sick leave use, a physician's certificate shall be required regardless of the length of absence. Emergency Sick Leave - No more than three days sick leave in any twelve-month period may be taken in case an employee's presence is required to care for parents or relatives who are members of his household due to an emergency because of serious sickness or disability. In each such case, the appointing power shall grant such sick leave only when, in his opinion, the condition of the sick or disabled person and the relationship of the sick or disabled person to the employee warrants such use of sick leave. Sick Leave Earning Rate - Each employee who is paid at a monthly rate sha 1 earn sick leave at the rate of one work day for each calendar month of full-time active service. All such sick leave which is unused may be accumulated. Regular part-time employees receive pro- rated sick leave based on hours worked. Workmen's Compensation and Sick Leave - All compensation received in accordance with the provision of the Workmen's Compensation Act of the State of California -16- shall be deemed to be included in any compensation due from the City by virtue of any grant for sick leave with pay. Sick Leave Conversion Privilege - Any employee who has taken five days sick leave or less during the fiscal year ending June 30 of each year shall be entitled to convert up to three days of unused sick leave to vacation leave; however, in no case shall such conversion reduce an employee's accumulated sick leave balance below 24 days. No prorations shall be made for employees terminating on or before June 30 of the fiscal year. Unused Sick Leave at Time of Separation - Any employee who voluntarily separates from City service after a minimum of five years shall be compensated for 40/ of all unused sick leave. Funeral Leave - Special leave with pay may be granted in any twelve-month period to a regular or probationary employee in order to discharge the customary obligations arising from the death of a grandparent, parent, spouse, brother, sister, child, or relatives for whom the employee is responsible. The amount of leave taken must be approved by the appointing authority and supported by such facts as he may require. Leave of Absence without Pay - The City Manager may grant a regular or probationary employee leave of absence without pay or accrual of seniority of benefits for a period not to exceed one year. No such leave shall be granted except upon written request of the employee setting forth the reason for the request, and approval shall be in writing. Upon expiration of a regularly approved leave or within a reasonable period of time after notice to return to duty, the employee shall be reinstated in the position held at the time leave was granted. Failure on the part of an employee on leave to report promptly at its expiration or within a reasonable time after notice to return to duty shall be cause for discharge. Military Leave - Military leave shall be granted in accordance with the provisions of State law. All employees entitled to military leave shall give the appointing authority an opportunity within the limits of military regulations to determine when such leave shall be taken. Compulsory Leave - If, in the opinion of the appointing authority, an employee is incapacitated for work on account of illness, such employee may be required to submit himself to a physician designated by the appointing authority for examination at the City's expense. If the employee objects to being examined by the designated physician, he may request one change of physician. If the report of the physician shows the employee to -17- be in an unfit condition to perform his duties, the appointing authority shall have the right to compel such employee to take the sufficient leave of absence to fit himself for such work. Verification of such fitness shall be made by a physician designated by the City, and all expenses incurred in securing such verification shall be at the employee's expense. Accrued sick leave shall be used for such absences or, when no such accrued leave exists or has been exhausted, an employee may be granted leave without pay, the total of which shall not exceed one year. For good cause, an employee may request extensions of this time in increments of not more than one month. Maternity Leave - Female employees who become pregnant may continue regular employment status, subject to the ability to perform their required work. Any regular employee may apply In writing for sick leave or a leave of absence of up to four months of unpaid leave for maternity leave. Jury Leave and Compensation - Every regular and probationary employee of the City who is called or required to serve as a trial juror shall be entitled to absent himself from his duties with the City during the period of such service or while necessarily being present in court as a result of such call. Under such circumstances, the employee shall be paid the difference between his full salary and any payment received by him, except travel pay, for such duty. RULE IX SEPARATION FROM THE SERVICE RESIGNATION - An employee may resign by submitting the proper notice in writing specifying the reasons therefor and the (60 effective date to his department head as far in advance as possible, but a minimum of two weeks notice is considered proper. Failure to comply with this requirement may be cause for denying future employment with the City. Types of Separation in the classified following types: Resignation; Lay-off ; Death; - All separations of employees from positions service shall be designated as one of the Retirement; Dismissal. Any separation by an employee from the classified service not specifically designated as one of the above at the time of separation shall automatically be considered a resignation. -19- RULE X APPEAL TO CITY COUNCIL Right of Appeal - Any employee in the classified service shall have the right to appeal to the City Council any disciplinary action, interpretation, or alleged violation of the Personnel Ordinance or these Rules except in instances where the right of appeal is specifically prohibited by the Personnel Ordinance or these Rules. Such appeal shall be filed within ten (10) calendar days from the date the employee was notified of the appealed action. Method of Appeal - Appeals shall be in writing, subscribed by the appellant, and filed with the City Manager, who shall, within ten (10) days after receipt of the appeal, inform the City Council, the appointing power, and such other persons or officers named or affected by the appeal or the filing of the appeal. The appeal shall be a written statement addressed to the City Council explaining the matter appealed from and setting forth therein a statement of the action desired by the appellant, with his 4W reasons therefor. The formality of a legal pleading is not required. Notice - Upon filing of an appeal, the Personnel Officer shall set a date for a hearing on the appeal not less than ten (10) days, nor more than thirty (30) days from the date of filing. The Personnel Officer shall notify all interested parties of the date, time, and place of the hearing, at such places as the City Council shall prescribe. Investigation - Upon the filing of an appeal, the City Council may maka7 such independent investigation of the matter as it may deem necessary. The result of such investigation shall be made a part of the record of the proceedings, and the appellant shall have the right to have a reasonable time within which to answer or to present evidence in opposition to the findings of this independent investigation. Hearing - The appellant shall appear personally, unless physically unable to do so, before the City Council at the time and place of the hearings. He may be represented by any person or attorney as he may select and may, at the hearing, produce on his behalf relevant oral or documentary evidence. Appellant shall state his case first and, at the conclusion, opposition matter may then be presented. Rebuttal matter not repetitive may be allowed in the discretion of the City Council. Cross -20- 11 examination of witnesses shall be permitted. The conduct and decorum of the hearing shall be under the control of the City Council, with due regard to the rights and privileges of the parties appearing before it. Hearings need not be conducted according to technical rules relating to evidence and witnesses. Hearings shall be closed unless either party requests in writing an open hearing. Pursuant to Resolution Nos. CC-82-39 and CRA- 82-06, making applicable the provisions of Section 1094.6 of the Code of Civil Procedures providing for judicial review of administrative decisions, time for filing court action after a hearing on a personnel matter shall be limited to 90 days. Findings and Recommendation - The City Council shall, normally within ten 10 days after the conclusion of the hearing, certify its findings and decision to the appellant. The City Council may affirm, revoke, or modify the action taken as in its judgment seems warranted, and the action taken shall be final. Majority Vote Necessary for Action - Action under this rule shall require a majority vote of the City Council. -21- RULE XI PROBATIONARY PERIOD Objective of Probationary Period - An appointment shall not be regular until after the expiration of a probationary period. The probationary period shall be regarded as a part of the examination process and shall be utilized for closely observing the employee's work, for securing the most effective adjustment of a new employee to his position, and for dismissing any probationary employee whose performance or personal qualifications do not meet the required standards of work. Regular Appointment Following Probationary Period - All original and promotional appointments shall be tentative and subject to a probationary period of six full calendar months. Appointment to regular status from probationary status of any employee shall require the written approval of the City Manager, prior to the employee attaining such regular status. Dismissal of Probationer - During the probationary period, an employee may be ismissed at any time by the appointing authority without cause and without the right of appeal. -22- RULE XII REPORTS AND RECORDS - SERVICE AWARDS Employee Master Record - The Personnel Officer shall maintain a file containing a record on each employee in the service of the City showing the name, title of position held, the department to which assigned, salary, changes in employment status, and such other job -related information as may be considered pertinent. Change -of -Status Report - Every appointment, transfer, promotion, demotion, change of salary rate, and any other temporary or regular change in status of employees shall be reported to the Personnel Officer in such manner as he may prescribe. Employee Service Awards On the anniversary of five years of service, employees receive a service pin with City logo, one diamond and two sapphires. On the ten-year anniversary a choice of various pieces of jewelry with City logo, two diamonds and one sapphire is given. At fifteen years a choice of various pieces of jewelry with City logo and three diamonds is given. At twenty years a choice of higher quality jewelry with City logo and three diamonds is given. -23- RULE XIII TRAVEL POLICY Authorized Travel - All travel outside San Bernardino, Riverside, Imperial, Los Angeles, Orange, and San Diego Counties must be approved by the City Council. The City Manager is authorized to approve necessary trips within San Bernardino, Riverside, Imperial, Los Angeles, Orange, and San Diego Counties by private vehicle consistent with mileage allow- ance. Requests for such travel shall be submitted to the City Manager on a "Travel Request" form. The Finance Department shall maintain for one (1) year a record of where and when official travel was performed. Authorization for attendance at meetings will be considered in accordance with the following guidelines: a. Authorization for attendance at meetings at City expense; Authorization may be granted when the program material is directly related to business and may benefit the City as a result of attendance. b. Authorization for attendance without expense reimbursement or with limited expense reimbursement, but on City time, may be granted when the officer or employee is engaged on the City's behalf, but from which the gain will insure principally to the benefits of the one in attendance and only incidentally to the City. In such uses, the amount of expense reimbursement will be determined on an individual basis. Those authorized to attend such meetings shall furnish reports of such activity to the City Manager on such meetings. Expense reimbursement claims may be submitted any time after the expense has been incurred. a. Request for reimbursement for all travel expenses shall be substantiated by receipts and vouchers which verify the claimed expenditures. b. Reimbursement shall be made for personal expenses such as entertainment, tips, etc. when such expenses are related to City business and may benefit the City. Transportation Modes - The mode of transportation selected shall represent the lowest expense to the City. -24- Travel via Automobile: a. Reimbursement for City use of privately owned vehicles will be at the rate of twenty-five cents (.25) per mile. b. When an employee, traveling on official City business, leaves directly from his/her residence rather than from a designated work location, mileage allowed to the first work contact point shall be equal to the actual mileage from the residence or the mileage computed from the designated work location, whichever is less. Similarly, if the officer or employee departs from the last point of contact directly to his/her residence, only such mileage shall be allowed as the lesser distance between it and the designated work location. When an officer or employee of the City is required to use a privately owned automobile on City business outside of working hours, mileage shall be allowed from the residence to the first point of contact in the performance of duties, and from the last point of contact in the performance 4W of duties to residence. C. Private vehicles may be used in lieu of public carriers in such circumstances as isolation of the destination or the number of travelers in a group resulting in savings to the City. The maximum reimbursement of a private vehicle is the cost of actual mileage or the cost of a round trip air coach ticket. d. The City does not have any insurance for private automobiles used on City business. The owner of a car is responsible for the personal liability and property damage insurance when the vehicle is used on City business. Travel via Air: a. When commercial aircraft transportation is approved, the "cost of public carrier" shall mean the cost of air coach. b. No private or charter aircraft transportation will be permitted. -25- Reimbursement - Reimbursement for lodging and meals shall be made at actual cost. a. Reimbursement for lodging or meals shall not be allowed without prior approval of the City Manager and only as deemed necessary for the purpose of conducting City business, or under emergency or special conditions. b. Reimbursement for lodging shall be at rates reasonable and customary as to the area. Reimbursement for meals shall be at rates reasonable and customary to the area with a maximum expenditure of $10. 00 for breakfast, $15. 00 for lunch and $20.00 for dinner to the total maximum expenditure being $45.00 a day. C. Within the County of San Bernardino, actual meal expenditures may be reimbursed when attending breakfast, luncheon, or dinner meetings at direction of and with approval of the City Manager. d. Reimbursement shall be made for one (1) personal telephone call of reasonable duration per day. Travel Expense Advances - Advances of funds for traveling expenses can be o ained from the Finance Office through submission of a "Travel Request" form. -26- RULE XIV EDUCATION INCENTIVE POLICY Introduction - The City Manager and department heads share joint responsibility for employee training. However, any regular full- time City employee desiring to attend classes, with the purpose of improving job skills related to City work, is encouraged to do SO. With this policy, which is to be administered by the City Manager, the City clearly defines its position concerning educational opportunities and benefits for City employees. Prior Approval - Cost of tuition and books will be paid for by the City of Grand Terrace, given the following provisions: Approval from City Manager - All courses for which tuition reimbursement is requested of the City must receive prior approval from the City Manager. If no prior approval is received, the employee is not eligible for reimbursement. Request for Approval of Courses must be made on "Prior Approval for Tuition Reimbursement" form, available from department heads or the City Manager. Upon Completion of Course(s), employee must submit to the City Manager a "Request for Tuition Reimbursement" form, with required receipts and grade slips. Criteria for Approval - In reviewing courses requested by employee f or tuition reimbursement, the City Manager, in consultation with the employee's department head (or immediate supervisor), shall use the following criteria in determining if course(s) is/are suitable for reimbursement from the City: Relatedness to City Work - Course(s) must be directly related to employee's present and future career goals within the public sector. Availability of Funds - Approval of course(s) must be based on availability of funds. A yearly fixed budget for this purpose shall be maintained, the amount of which shall be determined by Council at the beginning of each fiscal year. Alternate Funding Sources - The employee must have exhausted all other sources of financial aid, government grants, scholarships, etc. before requesting reimbursement for tuition. Under no circumstances will the City forward reimbursement money if the possibility of duplicate funding exists. -27- Applicability to Graduate Study - Courses of study shall be pursued at community or State supported schools, such as: a. High schools and trade/vocational schools; b. Community colleges; C. State colleges; and d. State universities. Applicability to Graduate Study - This policy is not applicable to courses leading to beyond a Master's Degree. Employee Commitment - All tuition costs must be advanced by the employee upon enrollment. Reimbursement will be made by the City upon completion of the course(s) provided: Prior Employment - Employee must be employed full time by the City of Grand Terrace for at least six months prior to the date "Prior Approval for Tuition Reimbursement" form is submitted. Passing Grade - In addition to providing receipts for all courses taken, employee must present evidence of passing grade, defined as either: a. Credit or pass, if course is offered on basis of Credit/No Credit or Pass/Fail, respectively with passing defined as "C" or better, or; b. A letter or numerical grade equal to or better than a 'B' or 3.0, respectively, if graduate level course. Books - This policy shall also include the following provisions: Possession of Books - If reimbursement for books is requested, t e employee must present all receipts; furthermore, textbooks purchased for the course at City cost are to be placed in the City library upon completion of course. However, if employee fails to qualify for tuition reimbursement at the end of a given course, the employee shall not be eligible for reimbursement for the cost of books. Food, Lodging, and Mileage - This policy applies only to reimbursement for tuition and books; it does not include provisions for food, lodging, or mileage reimbursement related to educational endeavors specified herein. Administration of Policy - The City Manager has the responsibility of interpreting and administering the provisions set forth in this policy by the staff and approved by the City Council. Given the employee's position within the City, the courses specified at time of request, availability of funds, and all other provisions of this policy, the City Manager may approve or reject employee's request for tuition reimbursement. -29- RULE XV CITY IDENTIFICATION CARDS Regular Employees - All regular and part-time employees will be issued identification (ID) cards which will be reissued annually with the expiration date of December 31 of each year. Temporary Employees - ID cards will be issued only with authorization of the City Manager and for those temporary employees working directly with the public. The expiration date will be the term of estimated employment. These cards are to be turned in at expiration of the temporary assignment. Replacement or Reissue - ID cards will be reissued as follows: Lost or Stolen ID cards will be reissued upon receipt of a signed affidavit stating the card was lost or stolen. Damaged ID cards must be surrendered prior to replacement. forChange of Title - ID cards will be reissued when there is a change of title. (The replaced ID card must be turned in to Personnel.) Termination of Employment or Service - It is the responsibility of department heads to ensure the return of ID cards, keys, and any other City -issued items to the Personnel Department prior to the issuance of final checks. 30- RULE XVI ISSUANCE OF KEYS TO CITY FACILITIES Objective - The purpose of this policy is to ensure the orderly and systematic distribution of keys to City facilties. Authority for Issuance - Keys will be issued to City facilities only when a definite need exists upon recommendation of the department head and with approval of the City Manager. Responsibility - The City Manager's office shall be responsible for numbering, issuing, duplicating, keeping an updated record, and maintaining master and extra keys. ProrpHnra Approval - Keys are to be requested by the department head for approval from the City Manager. Assignment - All personnel assigned keys will sign an acknowledgment of receipt. #4iw Transfer of Keys - No keys will be transferred without coordination with the department head and the City Manager's Office, who will advise the City Manager of the transfer. Duplication - Duplication of keys must be done in coordination with the City Manager's office. Any unauthorized duplication of keys will be in violation of the Rules and Regulations to Administer Personnel Matters. Temporary Issuance - Temporary keys will be issued on a sign -out basis. Lost or Stolen Keys - It is the assignee's responsibility to immediately report any loss of City keys to the City Manager or the department head, who will immediately advise the City Manager. It is the responsibility of the department head to ensure the return of all keys, ID cards, and any other City issued items to Personnel prior to the issuance of final checks. -31- STAFF REPORT CITY CLERK'S DEPARTMENT DATE: June 2, 1988 CRA ITEM ( ) COUNCIL ITEM ( X ) MEETING DATE: 6-09-88 SUBJECT: PLANNING COMMISSION APPOINTMENTS TS FUNDING REQUIRED NO FUNDING REQUIRED X Four Planning Commissioner's terms will expire June 14, 1988: Norman Caouette Jerry Hawkinson Ray Munson Gerald Cole Two of the Commissioners have indicated that they desire to be considered for reappointment. Since it is City Policy that a member can only serve two terms consecutively, and in the event that Council wishes to reappoint these individuals, the Motion should include authorization to exceed the two terms. Notice of the Planning Commission vacancies was posted April 1, 1988 and ads were ran in the Foothill Journal. The following applications (attached) have been received to date: Dan Buchanan James T. Delperdang Herman Hilkey Marcia L. Johansen Judy Tanner Peggy A. Taylor STAFF RECOMMENDS CONSIDERATION OF THE FOLLOWING ALTERNATIVES: (1) MOTION TO REAPPOINT TWO PLANNING COMMISSIONERS TO TERMS EXPIRING JUNE 14, 1992 AT THIS JUNE 9, 1988 COUNCIL MEETING AND ADJOURN THIS JUNE 9, 1988 COUNCIL MEETING TO A PUBLIC WORKSHOP SESSION TO CONDUCT INTERVIEWS FOR THE REMAINING TWO POSITIONS, WITH APPOINTMENTS TO BE SCHEDULED FOR THE JUNE 23, 1988 COUNCIL MEETING; �� . (2) ADJOURN THIS JUNE 9, 1988 COUNCIL MEETING TO A PUBLIC WORK- SHOP SESSION TO CONDUCT INTERVIEWS OF ALL APPLICANTS, IN- CLUDING THE TWO INCUMBENTS, WITH APPOINTMENTS TO BE SCHEDULED FOR THE JUNE 23, 1988 COUNCIL MEETING. STAFF REPORT 6-2-88 PAGE 2 The following is a complete list of all applicants *Jerry Hawkinson *Ray Munson Dan Buchanan James T. Delperdang Herman Hilkey Marcia L. Johansen Judy Tanner Peggy A. Taylor * denotes incumbents WA rim u �r C I TY OF GRAND TERRACE ✓�/��'�°& APPLICATION FOR CITIZEN SERVICE l' COMPLETE AND SUBMIT TO CITY CLERK'S OFFICE A MEMBER OF: PLANNING COMMISSION HEM DAN BUCHANAN DRESS: 22975 WREN STREET GRAND TERRACE HE PHONE: 783-1157 CUPATION: ATTORNEY BUSINESS PHONE: 688-7400 UCATION: (List highest year completed and all degrees) JURIS DOCTOR, MAGNA CUM LAUDE, WESTERN STATE UNIVERSITY B.A. POLITICAL SCIENCE, UNIVERSITY OF CALIFORNIA, RIVERSIDE, 1979 e re any workday evenings you could not meet? Yes ( ) No W If so, ease list: y are you interested in this position: I have an interest in land use issues, a desire to serve my community and to ensure the continued quality of Grand Terrace. at do you consider to be your major qualifications? Background in land use issues; awareness of problems facing communities in the Inland Empire; commitment to preserving the uniqueness and quality of the community. -ERENCES: David and Margaret Lindsey 11805 Arliss Way Grand Terrace Ronald 0. Loveridge, Riverside City Councilman 4590 University Ave. Riverside„CA Joe and Fran Welch 22926 Arliss Way Grand Terrace ease attach a written statement containing any additional information you feel would useful to the City Council. CITY OF GRAND TERRACE APPLICATION FOR CITIZEN SERVICE COMPLETE AND SUBMIT TO CITY CLERK'S OFFICE A MEMBER OF: PL -NNIM& COMM 1 SSlz)i� 1ME: SAES T• bC-(,Pe/ZDA4Q )DRM:2Z(ol( K.NTFIELb SI � 6(zA,�kjfD t(-2-p-ACE )ME PHONE: C-7l4 � - 8 3 - `% 05- BUSINESS PHONE: C) I C{ 2-4 .CUPATION: OFel2A I'l QN M 6N ft QEJQ, )UCATION: (List highest year completed and all degrees) ABM iAl t S ►Y2-6T)Chi (NtWAG64vV-,.JT)-(hL((-. i E S�oQ1r( (W OTn.unitTs)— CT •e there any workday evenings you could not meet? Yes ( ) No (}(j If so, It list: iy are you interested in this position:'L AM )NT&ZE TC� 10 S 6& v, u Q e it�rm M vrv) 71-1 I N TS Pu T ul2e 6R-6-wT-H-- iat do you consider to be your major qualifications? My EQ (,IC%A1--?JW ; %361S/N�S� FERENCES: V1CTbRI(A � L U- (' TES ease attach a written statement containing any additional information you feel mould useful to the City Council. S A MEMBER OF: rJ ar AME: � U C� U it DDRS: O C I T Y O F GRAND TERRAC E APPLICATION FOR CITIZEN SERVICE COMPLETE AND SUBMIT TO CITY CLERK'S OFFICE C1 VY\ ► yY I U n OME PHONE: 7 BUS I NESS PHONE: CCUPATION: �� ► �� Gt l Coo rd In al o(- DUCATION: (List highest year completed and all degrees) wronmenizal Sh)d,gs N �uY G-cow, 6A re,Cere any workday evenings you could not meet? Yes ( ) No ( )' If so, lease list: k0Ve vv"411.-(CJ tl *)- C CUrlC•, by are you interested in this position: pr rrtr)-Of. � , 0111t-A lz, - c env,ronmeniz�l Pteld In SG/h(� Cabo c,j�o,, r. i,,r �c/ L ; s, �V 1Ve r !' �,. _ _ -"• purchased o� hams he�� fn Dec. �0 1 have c Su�c_, au(d (i ke tU make a fu -f-he oiler ct i ► ��rc�. +ti, c 44) a-wci_ - - 'li IY1V24 h Q.0 2_0 1UU hGP. c] M Llie I 1 rl k i fly-� c r ,'r; n', 0 f- I Gy, o. 1 PI hat do you consider to be your major qualifications? I i { cam; l (-1 { tun - wl op+elr- �r0dL)0_I'1c,n `umz iNarl✓ 0/1 Pnv'Ironj-, t.71 feu r ✓ �a-, ;s ;' /c s 1OnI -C c) U-V2 �`: .exro5G. �' c c �E=cif'✓u(l'j J J WOLlcl hGtVG r\o d Ic rf IcJ HLI Hc,, rt-:, cIJ (J l i io(rrjJ =,)��r �, t ("dIr.�. T Ur J+IS F Si i"roy� EFERENCES: Clnc�� Tmenez lease attach a written statement containing any additional information you feel d e useful to the Ci ty Counci 1 . RECEI\ / .Y — fr- C I T Y O F G R A N D T E R R A C E APPLICATION FOR CITIZEN SERVICE COMPLETE AND SUBMIT TO CITY CLERK'S OFFICE MEMBER OF: C v�7,��ii LESS: PHONE: / r �1 % '' BUSINESS PHONE: JPATION: �2 ]AT%ION(List highest year completed and all degrees) lPs ;;7 Vol r the-e any workday evenings you could not meet? Yes ( ) No If so, ase list: are you i nteres ted in this posi ti on : ✓ ~�'7% /% �1 Z,--:z /z� �r ��`�l cL t do you consider to be your major qua if i cati ons?� -_RENCES: //1 / C � �`J- �� //'/� `� � 6'��•// -T ,�{ N� 4 � /�=�i �= •if//C-CST ise attach a written statement containing any additional inrormation you feel iseful to the City Council. 3 A MEMBER OF: W: )Dip )ME PHONE: 'CUPATION: )UCATION: A.A. 1969- B.A. 1971 C I T Y O F G RAN D TERRAC E APPLICATION FOR CITIZEN SERVICE COMPLETE AND SUBMIT TO CITY CLERK'S OFFICE Planning Commission Herman Hilkey 23196 Glendora Dr., Grand Terrace; CA 92324 824-7736 BUSINESS PHONE: Director of Facilities Expansion and Special Project Fontana Untfled School Di,stri;ct (List highest year completed and all degrees) Business Northwest College, Rangely, Colorado Business Adams State College, Alamosa, Colorado 350-7337 re there any workday evenings you could not meet? Yes (X) No ( ) If so, le& list: First and Third Wednesdays of each month iy are you interested in this position: Community involvement iat do you consider to be your major qualifications? :FERENCES: See attached Emanuel D'Souza - Business Manager, Fontana Unified School District Anthony Lardieri- Superintendent, Fontana Unified School District Alan Pawu - Attorney, Riverside and Trustee Riverside Community College Dr. John Miller - Business Manager Bonita Unified School District lease attach a written statement containing any additional information you feel would useful to the City Council. Additional Information I believe I could be a productive member_ of your Planning Commission due to my 1) knowledge of the Grand Trace/Riverside/San Bernardino area, 2) personal experience in real estate, 3) expertise in public finance, and 4) experience in public service, especially as it relates to schools and school expansion. I have been a resident of Grand Terrace for the past ten years. I have owned, managed and sold my own real estate in the Riverside and San Bernardino areas for the past thirteen years. This has been typically single familly sidences, parcel splits and smaller apartments. I have been employed as a purchasing agent in the private sector since 1973 and currently, I am with the Fontana Unified School District where I am involved in growty and facilities and the financing of both. I am very knowledgeable in the areas of Certificates of Participation (C.O.P), Community Facilities District (Mello -Roos), school expansion problems, and the calculation and collection of builder fees. I currenty sit on the City of Fontana Development Review Board as a representative for Fontana Unified School District. I have worked with Senator Ruben Ayala and Representative Jerry Eaves and with their. staffs. If I may be of help, I offer my services to the City of Grand Terrace. CITY OF G RAN D TERRACE APPLICATION FOR CITI7_EN SERVICE COMPLETE AND SUBMIT TO CITY CLERK'S OFFICE S A MEMBER OF: Grand Terrace Planning Commission AME: Pe2Qv A. Tavlor DDRZSS: 22843 Vista Grande Wa OME PHONE: ( 714 ) 3703643 Grand.Ter.race,Cali.fornia 92324 BUSINESS PHONE: ( 714 ) 888-3334 CCUPATION: Owner -Operator John Taylor Security Officers Training Academy 122 S. Arrowhead Street San Bernardino,California 92408 DUCATION: (List highest year completed and all degrees) Norwalk Union High-12th Grade Long Beach Business School- Business Course re there any workday evenings you could not meet? Yes (x) No ( ) If so, lease list: I prefer Saturday and Sunday for my family time by are you interested in this position: As a new member of the communti r I a, -.- interested in the future of Grand Terrece for All property owners. hat do you consider to be your major qualifications? Open mindedness- the ability: to hear and consider both sides of an issue. Being a sucessful business owner for twenty two years. Having the ability to be a quick learner ana not expecting to always be right. To form my own opinions and to be open to suggestions if other sides differ from my conclusions EFERENCES: Mrs. Dorothy Wheeler 1148 E. Sonora San bernardi.nc 92404 (714) 8S2-8272 Mrs. Winifred (Wink) Kruger 20047 Cornelian Apple 'Ja1ley 9?3,07 -4;-1 - Mr.. George Seibert Seibert Security 1.1162 S. ML. Vernon, Colton 02 3'4 S?4-1547 lease attach a written statement containing any additional information you feel would e useful to the City Council. �Y.Y.YJI n , Grand Terrace City Council Grand Terrace,California To Whom It May Concern : May 20, 1988 Attached please find my application for Planning Commissioner for the City of Grand Terrace. In addition to the list major qualifications I have the following interests and experience: Past President of the Wrightwood Woman's Club A Special Deputy with the San Bernardino County Sheriffs Department A licensed instructor in Firearms and -Police Baton with the State aw,F California. f6a=ember of Child Help ( The Banning center for abused children) An active member of the Hollywood Canteen USO Working on the committee to promote the Vietnam Memorial for Women who served there. Please feel free to call on me at any time if you have any further questions, Since ely yo r�, �� _fie g� Tay �o r John ��Taylor Secur4y Officers Training Academy