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12/29/1988INFO COUNTER COPY PLEASE DO NOT REMOVE I DECEMBER 29, 1988 CITY OF GRAND TERRACE REGULAR MEETINGS 2ND and 4TH Thursdays -- 6:00 P.M. Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92324-5295 CITY COUNCILMEMBERS Byron R. Matteson, Mayor Hugh Grant, Mayor Pro Tem Barbara Pfennighausen, Councilmember James Singley, Councilmember Gene Carlstrom, Councilmember Thomas J. Schwab, City Manager City Office: 714/824-6621 BYRON R. MATTESON Mayor BARBARA PFENNIGHAUSEN Maya Pro Tam CouncN Members HUGH J. GRANT DENNIS L. EVANS SUSAN CRAWFORD THOMAS J. SCHWAB City Manager 22795 BARTON ROAD • GRAND TERRACE, CA 92324-5295 * CIVIC CENTER — (714) 824-6621 A CITY OF GRAND TERRACE REGPLAR COUNCIL MEETING AGENDA TT_ CITY COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER 22795 Barton Road * Call to Order - * Invocation - * Pledge of Allegiance * Roll Call December 29, 1988 6:00 P.M. STAFF RECOMMENDATIONS COUNCIL ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 12/08/88 Minutes Approve 2. Approval of Check Register No. CRA122988 Approve 3. Accept the CRA Annual Audit Accept ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL Items to Delete 2. SPECIAL PRESENTATIONS A. Introduction of Chief Jim Driscoll B. Chamber of Commerce Christmas Decorating Contest Awards 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non -controversial. They will be acted upon by the Council at one time without discussion. Any Council Member, Staff Member or Citizen may request removal of an item from the Consent Calendar for discussion. Approve A. Approve Check Register No. 121588 Approve Check Register No. 122988 Approve COUNCIL AGENDA 112/29/88 - Page 2 of 2 B. Ratify 12/29/88 CRA Action C. Waive full reading of ordinances on agenda D. Approve Minutes of 12/08/88 E. Travel Authorization to San Jose Councilmember Institute 14. PUBLIC PARTICIPATION I5. ORAL REPORTS A. Committee Reports B. COUNCIL REPORTS I6. PUBLIC HEARINGS - 6:30 P.M. 7. UNFINISHED BUSINESS A. Second Reading of General Plan Amendment I8. NEW BUSINESS A. Reorganization of Recreation Department SED SESSION ADJOURN THE REGULAR CRA/CITY COUNCIL MEETING WILL BE HELD ON JANUARY 12, 1989 AT 6:00 P.M. ------------------------------------------------- ------------------------------------------------- AGENDA ITEM REQUESTS FOR THE 01/12/89 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY MANAGER'S OFFICE BY 01/04/89 STAFF RECOMMENDATION COUNCIL ACTION Approve Approve COMMUNITY REDEVELOPMENT AGENCY CITY OF GRAND TERRACE c DATE: DECEMBER 29, 1988 CHECK REGISTER NO: CRA122,988 CHECK OUTSTANDING DEMANDS AS OF: DECEMBER 29 1988 NUMBER VENDOR DESCRIPTION OMOUNT 19400 GENE CARLSTROM 19406 HUGH GRANT 19415 BYRON MATTESON 19421 BARBARA PFENNIGHAUSEN 19427 JAMES SINGLEY 19429 M. L. STERN & COMPANY STIPENDS FOR DECEMBER, 1988 STIPENDS FOR DECEMBER, 1988 STIPENDS FOR DECEMBER ,1988 STIPENDS FOR DECEMBER, 1988 STIPENDS FOR DECEMBER, 1988 LEASE PAYMENT ON AIR CONDITIONING FOR JR. HIGH TOTAL: $ 150.00 150.00 150.00 150.00 150.00 55,838.99 $56,588.99 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDTIED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE COMMUNITY REDEVELOPMENT AGENCY. THOMAS SCHWAB •0 TREASURER m ;z STAFF REPORT DATE: 12,20,ee C R A ITEM (Y,4 COUNCIL ITEM ( ) MEETING DATE: 12/29/88 AGENDA ITEM NO. SUBJECT CRA ANNUAL REPORT AND FINANCIAL STATEMENT FUNDING REQUIRED NO FUNDING REQUIRED Xx Presented for your acceptance is the CRA Annual Report as required by California Heath and Safety Code § 33080, the annual report to the State Controller of Financial Transactions of Community Redevlopment Agencies, and the audited Financial Report for the fiscal year ended June 30, 1988. The Financial Report was prepared by the accounting firm of Moreland & Associates, Inc., with whom the Agency contracts to perform a financial and a compliance audit. The auditor has rendered an opinion that the financial statement fairly represents the financial position of the Agency and there are no instances of non-compliance with the laws governing Redevelopment Agencies. Staff Recommends that the Agency: 4 ACCEPT THE ATTACHED DOCUMENTS AND DIRECT STAFF TO REMIT REQUIRED REPORTS TO THE STATE CONTROLLER'S OFFICE. BM CRA AGENDA ITEM NO, ATTACHMENTS TO FOLLOW m CITY OF GRAND TERRACE DATE: DECEMBER 29, 1988 CHECK REGISTER NO: 121588 CHECK OUTSTANDING DEMANDS AS OF: DECEMBER 9. 1988 NUMBER VENDOR DESCRIPTION 4AMOUNT - 4 P5954 ROSALIO VALENZUELA TERMINATION PAY $ 860.50 P5955 HARLEY JENKINS MILEAGE REIMBURSMENT 113.75 P5956 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 11/30/88 298.71 P5957 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 11/30/88 12.85 P5959 INLAND COUNTIES INS. SERVICES LIFE/DENTAL INSURANCE FOR 12/88 192.54 P5960 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 12/2/88 306.14 P5961 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 12/2/88 149.73 P5962 JUST -A -CAKE BAKERY CAKE FOR CITY BIRTHDAY PARTY 41.00 P5963 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 12/6/88 96.44 P5964 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 12/6/88 41.64 P5965 CITY OF RIVERSIDE SHARE FOR LITIGATION ON TIRE BURNING PLANT 700.00 P5966. ALL PRO CONSTRUCTION OVERLAY LA-CADENA, REPAIRS ON BRIDGE ON BARTON ROAD, OVERLAY BRIDGE ON BARTON ROAD, AND PARTIAL OVERLAY ON - BARTON ROAD -20,563.00 P5967 DIANE CHRISTIAN DECORATE WINDOWS AT CIVIC CENTER, CHRISTIAS 86.00 P5968 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 12/8/88 30.93 P5969 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 12/8/88 13.43 P5970 STATE COMPENSATION INS. FUND WORKER'S COMPENSATION INSURANCE FOR 11/88 1,345.95 P5971 RANDALL ANSTINE AUTO ALLOWANCE FOR 12/88 200.00 "'P5972 PETTY CASH FOR DAY CARE AND TINY TOTS 363.67 >''P5973 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 12/12/88 237.84 Z-P5974 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 12/12/88 58.29 19332 J.C. WHITNEY & COMPANY BALANCE DUE FOR FREIGHT ON UTILITY TRAILER 43.96 ' 19333 IE/MANAGER'S ASSOCIATION MEETING ON 12/16/88 40.00,,,;`,,_ 19334 STEPHEN TAN WASTE WATER DISPOSAL REFUND 58.00 -`•=: CITY OF GRAND TERRACE rw DATE: DECEMBER 29, 1988 CHECK REGISTER NO: 121588 CHECK OUTSTANDING DEMANDS AS OF: DECEMBER 29 1988 NUMBER VENDOR DESCRIPTION AMOUNT 4 19335 CHARLES MAC LOANE WASTE WATER DISPOSAL REFUND $ 16.00 19336 SAUNDRA LOGAN WASTE WATER DISPOSAL REFUND 8.00 19337 LEROY JONES WASTE WATER DISPOSAL REFUND w 8.00 19338 DAVID THEXTON WASTE WATER DESPOSAL REFUND 8.00 19339 TOM ALBERSON INSTRUCTOR, KARATE 187.50 19340 AMERICAN BUSINESS FORMS W2-FORMS FOR 1988 67.51 19341 BASTANCHURY WATER BOTTLED WATER AND COOLER RENTAL FOR CIVIC CENTER AND DAY CARE 61.20 19342 STATE OF CALIFORNIA MAINTENANCE AND ENERGY FOR LIGHTS AT BARTON/215 320.45 19343 CAL -TYPE OFFICE PRODUCTS OFFICE SUPPLIES 8.65 19344 CONSTANCE CHAPMAN CLEAN RESTROOMS AT PARK (8 DAYS) 160.00 19345 CHEMLAWN FERTILIZATION OF PARKS AND CIVIC CENTER 874.00 19346 CONSOLIDATED ELECTRICAL DIST. LIGHT BULBS FOR CIVIC CENTER 59.87 19347 CITY OF COLTON WASTE WATER DISPOSAL SERVICES FOR 12/88 AND CONNECTIONS FOR 11/88 60,304.13 19348 COMPLETE BUSINESS SYSTEMS EXTRA COPIES ON PANASONIC COPIER 9/15-11/29/88 412.76 19349 DETCO ENGRAVING & TROPHY CO. PLAQUES FOR POSTER CONTEST 226.31 19350 DICKSON CO. /INLAND EMPIRE STREET SWEEPING FOR 11/88 2,821.25 19351 EWING IRRIGATION SUPPLIES IRRIGATION SUPPLIES FOR PARKS 27.50 19352 FOOTHILL JOURNAL CITY NEWS FOR 11/88 169.50 19353 FRITZ'S LAWNMOWER REPAIR SERVICE LAWN MOWER 47.22 19354 GRAND VIEW BAPTIST CHURCH RENT FOR DAY CARE 9-12/88 1,350.00 19355 JOHN HARPER LEGAL SERVICES FOR 11/88 2,122.00 19356 HENAGON LIMITED CHALK FOR BALL FIELD 103.88 19357 HOLDEN PEST CONTROL COMPANY PEST CONTROL FOR COMMUNITY CENTER, 11/88 22.00 Ns t`•^_ 2 CITY OF GRAND TERRACE DATE: DECEMBER 29, 1988 CHECK REGISTER NO: 121588 CHECK NUMBER VENDOR OUTSTANDING DEMANDS AS OF: DECEMBER 29, 1988 DESCRIPTION AMOUNT 19358 IE/LEAGUE OF CA CITIES ANNUAL DUES $ 50.00 19359 IE/MANAGER'S ASSOCIATION ANNUAL DUES 15.00 19360 HOLLY JAMESON INSTRUCTOR, AEROBICS - 66.00 19361 KLEEN-LINE CORPORATION JANITORIAL SUPPLIES FOR CIVIC CENTER 364.86 19362 HANNA LAISTER SUPPLIES FOR CITY BIRTHDAY PARTY 100.09 19363 LEAGUE OF CA CITIES COUNCIL CONFERENCE 495.00 19364 LELAND NURSERY LANDSCAPE MATERIALS 104.94 19365 LOMA LINDA DISPOSAL TRASH PICK-UP FOR CIVIC CENTER AND PARK, 12/88 61.52 19366 MORELAND & ASSOCIATES PROGRESS PAYMENT ON CITY AUDIT, 6/30/88 2,659.33 19367 JEAN MYERS CROSSING GUARD, 11/21-12/2/88 101.76 19368 NCR CORPORATION SOFTWARE SUPPORT FOR 1/89 53.00 19369 _ OTIS ELEVATOR COMPANY MAINTENANCE ON ELEVATOR FOR 12/88 199.05 19370 THOMAS PAGE PARK CLEAN-UP FOR 11/88 62.50 19371 PAGENET MAINTENANCE/AIR TIME FOR PAGERS, 12/88 26.00 19372 THE PETRA COMPANIES HOLIDAY FLIERS 157.78 19373 PERRY'S STATIONARY OFFICE SUPPLIES 102.01 19374 PETTY CASH GENERAL -PETTY CASH 235.91 19375 PETTY CASH GENERAL PETTY CASH 134,65 19376 CATHY PIERSON INSTRUCTOR, GYMNASTICS 172.80 19377 RALPH'S PLUMBING PLUMBING REPAIRS AT CIVIC CENTER 212.98 19378 RECO REFRIGERATION EQUIP. REPAIRS ON A/C UNIT AT CIVIC CENTER 217.50 19379 ADRIAN REYNOSA SCOREKEEPER FOR SLO-PITCH, 11/13-12/15/88 320.00 19380 RIVERSIDE BLUPRINT RECORD MAPS AND DRAFTING SUPPLIES 89.54 19381 ROLLINS BURDICK HUNTER FIDELITY BOND, 11/88-11/89 371.00 19382 COUNTY OF SAN BERNARDINO CALENDARS 17.95 ;xr: 3 r'.: CITY OF GRAND TERRACE DATE: DECEMBER 29, 1988 CHECK REGISTER NO: 121588 CHECK NUMBER VENDOR OUTSTANDING DEMANDS AS OF: DECEMBER 29, 1988 DESCRIPTION 4AMOUNT 9 19383 SHERIFF FLOYD TIDWELL OVERTIME FOR SHERIFF, 7/9/88 $ 1,262.90 19384 COUNTY OF SAN BERNARDINO DUMPING CHARGES FOR 10/18-11/15/88 86.80 19385 DAVID SAWYER AUTO ALLOWANCE FOR 12/88 - 200.00 19386 THOMAS SCHWAB AUTO ALLOWANCE FOR 12/88 200.00 19387 SIGNAL MAINTENANCE INC. SIGNAL MAINTENANCE FOR 11/88 236.01 19388 SOUTH COAST RUBBER STAMPS NAME PLATE, BADGE, AND RUBBER STAMP 28.43 19389 SOFTWARE WIZARD DISKETTS FOR COMPUTER 186.98 19390 SOUTHERN CA EDISON COMPANY ELECTRIC FOR TWO LIGHTS AT PARK AND STREET LIGHTS 2,969.24 19391 SOUTHERN CA GAS COMPANY GAS FOR CITY BUILDINGS AND CIVIC CENTER 902.94 19392 THE SUN NOTICE OF NEGATIVE DECLARATION, NOTICE OF PUBLIC HEARINGS, AND ONE YEAR SUBSCRIPTION 398.44 19393 TRI-COUNTY OFFICIALS UMPIRES FOR SLO-PITCH, 11/16-11/30/88 153.00 19394 UNOCAL FUEL FOR CITY TRUCK AND EQUIPMENT _ 123.00 19395 VISIBLE COMPUTER PRODUCTS PAPER FOR COPIER AND PRINT STAND 384.99 PAYROLL FOR 11/88 57,307.05 TOTAL: $166,071.05 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. :��- 5: � THOMAS SCHWAB FINANCE DIRECTOR CITY OF GRAND TERRACE DATE: DECEMBER 29, 1988 CHECK REGISTER NO: 122988 CHECK NUMBER VENDOR OUTSTANDING DEMANDS AS OF: DECEMBER 29, 1988 DESCRIPTION iAMOUNT P5975 REX POUTRE OVERPAYMENT ON BUILDING PERMIT $ 10.00 P5976 SUZANNE HENNES PAYROLL ENDING 12/9/88 193.06 P5977 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 12/16/88 216.72 P5978 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 12/16/88 547.56 P5979 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 12/20/88 466.83 P5980 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 12/20/88 390.25 P5981 CALIFORNIA SKATE-G.T. SKATING FOR DAY CARE 40.00 P5982 LAMP POST PIZZA PIZZA FOR DAY CARE 45.00 19398 NAT'L INFORMATION DATA CENTER ZIP CODE DIRECTORY 33.45 19399 YUCAIPA AUTO/TRAILER CENTER UTILITY TRAILER 795.00 19400 GENE CARLSTROM STIPENDS FOR DECEMBER, 1988 150.00 19401- DFM ASSOCIATES CAL ;ELECTIONS CODE 29.00 19402 EWING IRRIGATION SUPPLIES IRRIGATION SUPPLIES FOR PARK 37.59 19403 FEDERAL EXPRESS CORP. EXPRESS MAIL 38.00 19404 G.T. AREA CHAMBER OF COMMERCE GRANT FOR 3RD QUARTER, 1988/1989 7,500.00 19405 GRAND TERRACE URGENT CARE PRE -EMPLOYMENT PHYSICAL 48.00 19406 HUGH GRANT STIPENDS FOR DECEMBER, 1988 150.00 19407 HEALTH NET MEDICAL INSURANCE FOR JANUARY, 1989 1,756.54 19408 HYDREX PEST CONTROL PEST CONTROL FOR CIVIC CENTER, 12/88 48.00 19409 INLAND COUNTIES INS. SERVICES LIFE/DENTAL INSURANCE FOR 1/89 119.53 19410 KACAK AND ASSOCIATES ENGINEERING SERVICES FOR 11/21-12/18/88 17,328.06 19411 LOS AMIGOS LANDSCAPE MAINTENANCE FOR CIVIC CENTER AND BARTON/PALM NOVEMBER, 1988 700.00 19412 MCI TELECOMMUNICATIONS LOG DISTANCE PHONE 100.28 19413 MASTER LEASE CORPORATION LEASE PANASONIC COPIER FOR 1/89 556.15 CITY OF GRAND TERRACE r DATE: DECEMBER 29, 1988 CHECK REGISTER NO: 122988 CHECK NUMBER VENDOR OUTSTANDING DEMANDS AS OF: DECEMBER 29, 1988 DESCRIPTION tAMOUNT 19414 MCKENZIE-SCOTT COMPANY REPAIRS ON OLYMPIA $ 13.17 19415 BYRON MATTESON STIPENDS FOR DECEMBER, 1988 64.65 19416 MIRACLE RECREATION EQUIPMENT BIKE RACK FOR PARK 286.33 19417 JEAN MYERS CROSSING GUARD, 12/5-12/16/88 127.20 19418 PACIFIC BELL PHONE FOR DAY CARE, PAY PHONE AT CIVIC CENTER, AND COMPUTER MODEM 121.95 19419 PADDEN COMPANY LEASE MAILING AND OLYMPIA MACHINES FOR 1/89 179.17 19420 THE PETRA COMPANIES NEIGHBORHOOD WATCH LETTERS AND CORRECTION NOTICES 169.70 19421 BARBARA PFENNIGHAUSEN STIPENDS FOR DECEMBER, 1988 64.65 19422 PETTY CASH PETTY CASH FOR DAY CARE AND TINY TOTS 322.02 19423 PRESS ENTERPRISE COMPANY ONE YEAR SUBSCRIPTION 72.00 19424 RIVERSIDE HIGHLAND WATER CO. WATER FOR CIVIC CENTER, BARTON/PALM, FIRE STATION, MV/ARLISS, PARK ON DEBERRY, MERLE CT., AND G.T. ROAD 1,408.45 19425 JOHN ROBERTS PARKLAND PAYMENT FOR 1/89 2,071.56 19426 SHERIFF FLOYD TIDWELL LAW ENFORCEMENT AND CRIME PREVENTION OFFICER FOR 1/89 60,274.00 19427 JAMES SINGLEY STIPENDS FOR DECEMBER, 19.88 150.00 19428 SOUTHERN CA EDISON COMPANY ELECTRIC FOR CITY BUILDINGS, BARTON/PALM, AND SIGNALS 584.30 19430 VISA CITY/COUNT_IES CONFERENCE, AND MEETING IN SAN BERNARDINO, BANNING, AND COLTON 157.24 19431 WEST-COMPUTIL CORPORATION PROCESS PARKING CITATIONS FOR 11/88 11.55 19432 WEST PUBLISHING COMPANY CALIFORNIA CODE UPDATE 45.15 $ 97,422.11 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. THOMAS SCHWAB FINANCE DIRECTOR 2 DATE: Dec. 22, 1988 S T A F F R E P O R T CRA ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: Dec. 29, 1988 SUBJECT: COUNCIL/STAFF TRAVEL TO SAN JOSE -- LEAGUE OF CITIES MAYORS AND COUNCIL MEMBERS ORIENTATION INSTITUTE �y ------------------------------------------------------------------ t FUNDING REQUIRED X NO FUNDING REQUIRED Pursuant to the travel policy, staff is requesting Council authorization for travel outside -the southern five counties. On January 25-27 the League of California Cities is sponsoring the new Mayors and Council Members Institute. Cost to attend including travel, registration, lodging and meals is approximately $500 per person. Funds have be,en budgeted for this expense. Currently, we have tentatively scheduled the Mayor Pro Tem Hugh Grant, Council Members Pfennighausen and Carlstrom, and the City Manager to attend. 1"TT 1'l 1"1 Tl'T //\I.I TwTT IT _ THAT THE CITY COUNCIL AUTHORIZE COUNCIL AND STAFF TO TRAVEL TO SAN JOSE FOR THE LEAGUE OF CITIES MAYORS AND COUNCIL MEMBERS ORIENTATION INSTITUTE. TS:bt COUNCIL AGENDA MR,* -�r (,Z-•) REORGANIZATION OF THE RECREATION DEPARTMENT M The Community Services Supervisor, Harley to accept a position with the City of San taking this opportunity to reorganize the and a staff report regarding this will be Tuesday, December 27. Jenkins, ha Bernardino. Recreation provided to s resigned We are Department, you on Ct7�it�1CCIL �►G�NDA LTEM,� � � �� ) 4. i DATE: Dec. 27, 1988 S T A F F R E P O R T CRA ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: Dec. 29, 1988 SUBJECT: REORGANIZATION OF THE RECREATION DEPARTMENT FUNDING REQUIRED X NO FUNDING REQUIRED As Council is aware, the Community Services Supervisor, Harley Jenkins, has resigned to accept a promotional position with the City of San Bernardino. With the resignation we have re-evaluated our current program offering and have determined that the department could be run more efficiently by restructuring. This would include upgrading the position of the Child Care Coordinator to a full-time position with the title of Child Care Supervisor and re-creating a Recreation Supervisor as a full-time position and eliminating the Community Services Supervisor position. Staff feels that our After School Day Care and Tiny Tot Programs have expanded sufficiently enough to warrent a Child Care Supervisor. The Day Care Program currently serves more than seventy children and state regulations prohibit admitting any more with the existing facilities. Our Tiny Tot Program continues to grow with morning classes filling every quarter and an increase in enrollment in afternoon classes. The duties of the Child Care Supervisor will include, but are not limited to: Report to Assistant City Manager; plan, organize and implement a wide variety of activities at the City's Child Care Services Center; supervise Head Teachers and other subordinates; advises neighborhood and community groups on child care services; work with parents to promote the growth and development of their children; ensure safety of each child; prepare concise written reports and oral presentations when required; give input to Assistant City Manager with regards to expansion of the program; develop specifications for possible new child care facility at current park site. STAFF REPORT -- REORGANIZATION OF RECREATION DEPARTMENT December 27, 1988 Page. Two It is staff's feeling that designating these duties to a Child Care Supervisor will allow the Recreation Supervisor more flexibility to expand the department in other directions. The Tour de Terrace, for example, will now fall under the duties of the Recreation Supervisor and there has also been interest in an annual 5/10 K Race. Interest has also been expressed in a Track and Field Program and a recreation program for teenagers. With the current duties of the Community Services Supervisor these added responsibilities would add enough of a burden that the new programs co6ld not be exercised in the most efficient manner. L Currently, in the Recreation Department, there is only one full- time position with benefits. The creation of a second full-time position with benefits will result in an annual increase of $14,600 per year. This figure takes into consideration the part- time (32% Hrs per week) position to a full-time 40 hr position with benefits. STAFF RECOMMENDS THAT: 1. COUNCIL ADOPT THE ATTACHED RESOLUTION AUTHORIZING THE DELETION OF DAY/CHILD CARE COORDINATOR AND COMMUNITY SERVICES SUPERVISOR POSITIONS AND ADD THE POSITIONS OF RECREATION SUPERVISOR AND DAY/CHILD CARE SUPERVISOR. 2. COUNCIL APPROPRIATE $7,300 FOR THE ADDITIONAL SALARIES AND BENEFITS FOR THE BALANCE OF THE CURRENT FISCAL YEAR. TS:bt r CITY OF GRAND TERRACE JOB DESCRIPTION Title: Day/Child Care Supervisor Date: December, 1988 Job Summary Under the direction of she Assistant City Manager, plans, organizes and implements a wide variety of activities at the City's Child Care Services Center. Typical Duties I Supervise the City's day/child care programs. Represents the City at meetings and conferences. Supervises, teaches, schedules, coordinates and conducts programs for children ages five through fourteen; works with neighborhood and community groups on child care services. Works closely with parents to promote an understanding of growth and development of their child; promotes and supervises health, emotional, social and intellectual development of each child; ensures safety of each child; coordinates distribution of snacks for children; prepares concise written reports and oral presentations when required. Participates in the development of the annual departmental budget; maintain accurate records and submit reports on program results, employee evaluations and contract evaluations. Develop and carry out goals of the City. Supervise day/child 4 care employees. Performs related duties as assigned. Desirable Qualifications Knowledge of leadership, motivation and educational techniques; planning, organizing and supervising activities for children ages five through fourteen; communications and public relations; and basic first did. Ability to communicate effectively with parents and their children, ages five through fourteen; work harmoniously with other employees and the public; supervise and train part-time staff and volunteers to lead and instruct children in a wide range of activities including, but not limited to, games, sports, arts, crafts, field trips; creation of positive self-image, peer group socialization and other activities. F City of Grand Terrace Position Description Day/Child Care Coordinator Page Two Ability to compile records and reports; to maintain a cooperative working relationship with a variety of people; to make decisions independent of direct supervision. Ability to establish and maintain cooperative working relationships with employees; understand and follow verbal and written directions; work safely and efficiently and train subordinates in safe practices of work. Ability to inspire and work effecitively with one's peers, employees and the public; ability to express oneself clearly and concisely, both orally and to in writing. Knowledge of principles of finance, business and personnel administration; child/day care regulations; health and safety regulations. Two years of progressively responsible experience in planning, coordinating and implementing children's programs and activities; experience in order to be qualifying is defined in the State Code as: verified, satisfactory, full-time (at least 3 hrs. per day for a minimum of 100 consecutive calendar days) as a volunteer or paid staff member working for someone who would qualify as a director under the State Code. Combination of high school diploma and 12 semester units or equivalent in early childhood eduction, recreation or closely related field with at least 3 semester units in administration or staff relations and four years of teaching and child care experience in a day nursery or similar piogram. Additional education may be substituted for experience on a one year of college education equaling two years of experience basis. The 12 semester units in working with children shall include child/human growth and development; child, family and community, or child and family. Special Conditions The California Health and Safety Code and California Administrative Code require that applicants be at least eighteen years of age. Must have valid California driver's license. Candidate must be eligible to obtain a class II license. i 29 CITY OF GRAND TERRACE w JOB DESCRIPTION Title: Recreation Supervisor Date: December, 1988 Job Summary Under the direction of the Assistant City Manager, assists in the planning, organizing, administration and promotion of the recreational programs and services of the City. { Typical Duties Assists in the planning, organizing and developing of a broad and diversified recreation/park programs and services. Represents the City at meetings and conferences; makes studies and prepares recommendations and informational material; works with community agencies and organizations; interprets and explains City recreational programs. Develops and carries out goals of the City. Supervises recreational and contract personnel. Plan community -wide recreation programs for adults and children and services for seniors and special populations; makes recommendations with respect to facility utilization; evaluates the needs and resources of community recreation activities. Prepares ail departmental brucnures and fliers; supervises the scheduling of all City -controlled facilities. Supervises all municipal aquatic activities, including coordinaLion of pool staffing and training of pool manager, lifeguards, swim instructors and other related personnel. Supervise the scheduling of all City -controlled facilities. Participates in the development of the annual departmental budget; maintains accurate records and submits reports on program results, employee evaluations and contract evaluations. Performs related duties as assigned. Desirable Qualifications Knowledge of leadership techniques and methodology as applied to organized group and individual activities. Proven ability to plan, organize, direct, supervise and conduct a variety of recreation activities. Ability to compile records and t City of Grand Terrace Job Description Recreation Supervisor Page Two reports; to maintain a cooperative working relationship with a variety of people; to make decisions independent of direct supervision. Ability to establish and maintain cooperative working relationships with employees; understand and follow verbal and written directions; work safely and efficiently and train subordinates{in safe practices of work. Ability to inspire and work effectively with one's peers, employees and the public; ability to express oneself clearly and'concisely, both orally and in writing. Knowledge of: principles of finance, business and personnel administration; recreation programming; health and safety regulations; parks administration. Combination of high school diploma and 12 semester units or equivalent in recreation or closely related field, with at least 3 semester units in administration or staff relations from an approved or certified college or university. Not less than two years increasingly responsible full-time professional experience of which at least one year must have been in a position rquiring responsibility for and supervision of professional personnel. Special Conditions fir Must have a valid California motor vehicle operator's license. n RESOLUTION NO. 88- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF a GRAND TERRACE, CALIFORNIA, AMENDING RESOLUTION NO. 88-09 AND ADJUSTING THE SALARY RANGES FOR THE EMPLOYEES OF THE CITY OF GRAND TERRACE. WHEREAS, the City Council of the City of Grand Terrace has determined the need to adjust the salary ranges for the positions contained in this resolution: NOW, THEREFORE, the City Council of the City of Grand Terrace DOES HEREBY RESOLVE, DETERMINE AND ORDER THE FOLLOWING: Sectio$ 1. Amendment - That Resolution No. 88-02 is hereby amended. Section 2. Classifications/Salary Ranges - That the following job classifications and salary ranges are hereby established for employees of the City of Grand Terrace and said ranges shall be effective July 1, 1988. TITLE City Manager Assistant City Manager Community Development Director Assistant Finance Director Assistant to the City Manager Recreation Supervisor Day/Child Care Supervisor Deputy City Clerk Associate Planner Senior Account Clerk Secretary Maintenance Lead Person Minutes/Records Clerk Maintenance Worker SALARY RANGES Minimum Midpoint Maximum 3878 4562 5247 2828 3328 3839 2631 3094 3558 2282 2685 3088 2002 2355 2708 1827 2140 2453 1827 2140 2453 1827 2140 2453 1694 1994 2294 1489 1752 2015 1489 1752 2015 1430 1682 1934 1351 1589 1827 1308 1539 1771 RESOLUTION NO. PAGE 2 Clerk Typist (22� Hrs) 1274 1498 1723 Head Teacher/Sr. Recreation Leader 7.31 7.83 8.35 Switchboard Receptionist (222 Hrs) 6.47 7.17 7.87 Teacher/Recreation Leader 5.74 6.26 6.79 Facility Monitor 6.26 6.79 7.31 Teacher Aide/Recreation Aide 4.25 5.72 6.26 ATTEST: i Deputy City Clerk of the City Mayor of the City of Grand of Grand Terrace and of the Terrace and of the City City Council thereof. Council thereof. I. JUANITA BROWN, Deputy City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at an adjourned Regular meeting of the City Council of the City of Grand Terrace held on the 29th day of December, 1988, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Deputy City Clerk Approved as to form: City Attorney